PKG00265102-instructions.pdf

OMB No. 1121-0329 Approval Expires 12/31/2023

U.S. Department of Justice

The U.S. Department of Justice (DOJ) is seeking applications for funding to improve public safety and victim services in tribal communities. This solicitation provides federally recognized tribes and tribal consortia an opportunity to apply for funding to aid in developing a comprehensive and coordinated approach to public safety and victimization. The majority of DOJ’s existing tribal government-specific programs are included in and available through this single Coordinated Tribal Assistance Solicitation.

U.S. Department of Justice

Coordinated Tribal Assistance Solicitation

Fiscal year 2021 Competitive Grant Announcement

Purpose Area# Assistance Listing Number

PA #1 Public Safety and Community Policing (COPS Office) 16.710

PA #2 Comprehensive Tribal Justice Systems Strategic Planning (BJA, COPS Office, OJJDP, OVC)

16.608

PA #3 Tribal Justice Systems Program (BJA) 16.608

PA #4 Tribal Justice System Infrastructure Program (BJA) 16.596

PA #6 Children’s Justice Act Partnerships for Indian Communities (OVC) 16.583

PA #8 Juvenile Tribal Healing to Wellness Courts (OJJDP) 16.585

PA #9 Tribal Youth Program (OJJDP) 16.731

Grants.gov Opportunity Number: O-BJA-2021-60008 Grants.gov Competition ID: C-BJA-2021-60008 Solicitation Release Date: January 19, 2021 4:00 PM Version: 5 Grants.gov Deadline: March 16, 2021 11:59 PM Application JustGrants Deadline: March 30, 2021 11:59 PM

Overview The U.S. Department of Justice (DOJ) is seeking applications for funding to improve public safety

O-BJA-2021-60008

http://www.justice.gov/ http://www.justice.gov/ and victim services in tribal communities. This solicitation provides federally recognized tribes and tribal consortia an opportunity to apply for funding to aid in developing a comprehensive and coordinated approach to public safety and victimization. The majority of DOJ’s existing tribal government-specific programs are included in and available through this single Coordinated Tribal Assistance Solicitation.

Eligible Applicants:

Native American tribal governments (Federally recognized), Other

Contact Information

Name: COPS Office

Title: Response Center

Phone: 800-421-6770

Email: tribalgrants@usdoj.gov

Agency Contact Description:

Technical assistance for submitting an application For technical assistance with submitting the SF-424 and SF-LLL in grants.gov, contact the Grants.gov Customer Support Hotline at 800–518–4726 or 606–545–5035, at Grants.gov customer support webpage , or by email at support@grants.gov. The Grants.gov Support Hotline operates 24 hours a day, 7 days a week, except on federal holidays.

For technical assistance with submitting the full application in JustGrants, contact the JustGrants Service Desk at JustGrants.Support@usdoj.gov or 833–872–5175. The JustGrants Service Desk operates 5 a.m. to 9 p.m. eastern time (ET) Monday to Friday, and 9 a.m. to 5 p.m. ET on Saturday, Sunday, and federal holidays.

Solicitation requirements programmatic and general assistance For programmatic and general assistance with the solicitation requirements, contact the Response Center at 800-421-6770 or via email at tribalgrants@usdoj.gov. The Response Center’s hours of operation are Monday–Friday, 9:00 a.m. to 5:00 p.m. eastern time, except during U.S. Federal Government holidays.

Information regarding upcoming CTAS-related webinars and trainings is available at https://www.justice.gov/tribal/training-and-technical-assistance.

Submission Information Applications will be submitted to DOJ in a NEW two-step process.

Step 1: Applicants will submit an SF-424 and an SF-LLL in Grants.gov at https://www.grants.gov/web/grants/register.html. To register in Grants.gov, applicants will need to

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https://www.grants.gov/web/grants/support.html https://www.grants.gov/web/grants/support.html mailto:support@grants.gov mailto:JustGrants.Support@usdoj.gov mailto:tribalgrants@usdoj.gov mailto:tribalgrants@usdoj.gov mailto:tribalgrants@usdoj.gov https://www.justice.gov/tribal/training-and-technical-assistance https://www.grants.gov/web/grants/register.html obtain a Data Universal Numbering System (DUNS) and System for Award Management (SAM) registration or renewal.

Step 2: Applicants will submit the full application including attachments in JustGrants at JustGrants.usdoj.gov.

To be considered timely, the full application must be submitted in JustGrants by the JustGrants application deadline.

Note: If internet access is not available to submit an application electronically , contact the Response Center at 800-421-6770 no later than Friday, February 26, 2021, to request instructions on how to submit an application using alternative means.

If an applicant experiences unforeseen Grants.gov or JustGrants technical issues beyond its control that prevent it from submitting its application by the deadline, the applicant must email the JustGrants Service Desk (JustGrants.Support@usdoj.gov) and the Response Center (tribalgrants@usdoj.gov) within 24 hours after the application deadline.

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https://justicegrants.usdoj.gov/ mailto:JustGrants.Support@usdoj.gov mailto:tribalgrants@usdoj.gov

Contents

Submission Information Program Description Overview Statutory Authority Tribal Community & Justice Narrative Profile Specific Information Goals, Objectives, Deliverables, and Timeline Evidence-Based Programs or Practices

Federal Award Information General Guidance for Federal Award Solicitation Category Continuation Funding Intent Availability of Funds Funding Instrument Type Award Type Type of Award Financial Management and System of Internal Controls

Eligibility Information Application and Submission Information Proposal Abstract Data Requested with Application Survey

PA#1

Budget Worksheet and Budget Narrative (attachment) PA #1 Public Safety and Community Policing (COPS Office)

Budget and Associated Documentation Proposal Narrative Disclosure Of Process Related To Executive Compensation Memoranda Of Understanding PA #2 Comprehensive Tribal Justice Systems Strategic Planning (BJA, COPS Office, OJJDP, OVC)

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Budget and Associated Documentation Proposal Narrative Financial Management Questionnaire (including applicant disclosure of high-risk status) Disclosure Of Process Related To Executive Compensation Memoranda Of Understanding PA #3 Tribal Justice Systems Program (BJA)

Budget and Associated Documentation Proposal Narrative Financial Management Questionnaire (including applicant disclosure of high-risk status) Disclosure Of Process Related To Executive Compensation Memoranda Of Understanding PA #4 Tribal Justice System Infrastructure Program (BJA)

Budget and Associated Documentation Proposal Narrative Financial Management Questionnaire (including applicant disclosure of high-risk status) Disclosure Of Process Related To Executive Compensation Memoranda Of Understanding PA #6 Children’s Justice Act Partnerships for Indian Communities

(OVC)

Budget and Associated Documentation Proposal Narrative Financial Management Questionnaire (including applicant disclosure of high-risk status) Disclosure Of Process Related To Executive Compensation Memoranda Of Understanding PA #8 Juvenile Tribal Healing to Wellness Courts (OJJDP)

Budget and Associated Documentation Proposal Narrative Financial Management Questionnaire (including applicant disclosure of high-risk status) Disclosure Of Process Related To Executive Compensation Memoranda Of Understanding PA #9 Tribal Youth Program (OJJDP)

Budget and Associated Documentation Proposal Narrative Financial Management Questionnaire (including applicant disclosure of high-risk status) Disclosure Of Process Related To Executive Compensation Memoranda Of Understanding Additional Application Components How to Apply Submission Dates and Time

Application Review Information Review Criteria Review and Selection Process

Federal Award Administration Information Federal Award Notices Administrative, National Policy, and Other Legal Requirements General Information about Post-Federal Award Reporting Requirements . 41

Federal Awarding Agency Contact(s) Application Checklist

Program Description Overview CTAS combines many of the Department of Justice’s (DOJ’s) existing tribal government-specific competitive solicitations into a single solicitation requiring only one application from each tribe or tribal consortium. This approach reduces the number of applications required to access funds and provides federally recognized tribes, tribal consortia, and tribal designees the opportunity to develop a comprehensive approach to public safety and victimization issues. Note: CTAS is not a program but a single solicitation under which tribes can apply to seven separate grant programs from four grant-making offices.

DOJ has incorporated feedback from tribes and made the following changes to CTAS for FY 2021:

Purpose Area #5 is not included in CTAS this year. The Office on Violence Against Women (OVW) will be funding the Tribal Governments Program in FY 2021; however, it will be a separate solicitation not included in CTAS The Tribal Community and Justice Profile and the Purpose Area Narrative templates have been streamlined and refined across purpose areas to ensure greater clarity and reduce duplication.

Applications to CTAS will be completed and submitted through the new Justice Grants system, JustGrants. Information on this new process is outlined in section:

How to Apply on page 37.

Each tribe or tribal consortium may submit only one CTAS application. An application can include proposals for project funding under one or more purpose areas. As such, multiple awards may be made in response to a single application.

In addition to applying for FY 2021 CTAS funding, federally recognized tribes and tribal consortia are encouraged to submit separate applications to any DOJ grant program for which they may be eligible. For information on additional funding sources, visit www.grants.gov and the websites of individual federal agencies.

The four DOJ components offering tribal government-specific grants through CTAS are listed below.

For more information, visit www.justice.gov/tribal/.

Office of Community Oriented Policing Services (COPS Office) Office of Justice Programs, Bureau of Justice Assistance (BJA) Office of Justice Programs, Office for Victims of Crime (OVC) Office of Justice Programs, Office of Juvenile Justice and Delinquency Prevention

(OJJDP)

Statutory Authority

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http://www.grants.gov/ http://www.justice.gov/tribal/ http://www.justice.gov/tribal/

Purpose Area#

Selected Statutory Authority

PA#1

Omnibus Crime Control and Safe Streets Act of 1968 as amended by the Violent Crime Control and Law Enforcement Act of 1994, Title I, Part Q, Public Law 103-322, 34 U.S.C. § 10381 et seq.

PA#2 Any awards under this solicitation would be made under statutory authority provided by a full-year appropriations act for fiscal year 2021.

PA#3 Any awards under this solicitation would be made under statutory authority provided by a full-year appropriations act for fiscal year 2021

PA#4 Any awards under this solicitation would be made under statutory authority provided by a full-year appropriations act for fiscal year 2021

PA#6 34 USC § 20101(g)

PA#8 34 USC §§ 10611 – 10619; additional authority may be provided by a full-year appropriations act for fiscal year 2021.

PA#9 Any awards under this solicitation would be made under statutory authority provided by a full-year appropriations act for fiscal year 2021.

Tribal Community & Justice Narrative Profile

Specific Information Purpose Areas:

The DOJ-specific competitive grant programs outlined in this CTAS are referred to as “purpose areas.” Applicants may apply for funding under those purpose area(s) that best address tribal concerns related to public safety and criminal and juvenile justice, and responses to domestic violence, child abuse, sexual assault, and other crimes. Below is a list of the seven purpose areas and their components. Note: Purpose Areas #5 and #7 are officially retired from CTAS

1. Comprehensive Tribal Justice Systems Strategic Planning (BJA, COPS Office, OJJDP, OVC)

2. Tribal Justice Systems Program (BJA

3. Tribal Justice System Infrastructure Program (BJA)

6. Children’s Justice Act Partnerships for Indian Communities (OVC)

8. Juvenile Tribal Healing to Wellness Courts (OJJDP)

9. Tribal Youth Program (OJJDP)

Frequently Asked Questions:

For further information on this solicitation’s requirements and supporting documents, see the frequently asked questions (FAQs) at https://www.justice.gov/tribal/open-solicitations.

Goals, Objectives, Deliverables, and Timeline https://www.justice.gov/tribal/open-solicitations

Please see purpose area specific section for goals, objectives and deliverables for each purpose area.

Evidence-Based Programs or Practices

Federal Award Information General Guidance for Federal Award PA #1 Public Safety and Community Policing (COPS Office) Approximately 40 awards with durations of 5 years for Hiring and 3 years for Equipment/Training:

Sworn force of less than 10: no more than $500,000 (Or the cost of one entry level full-time officer if that cost is over $500,000/higher than the cap. These requests are reviewed on a case-by-case basis and need to reflect the actual entry-level salaries and benefits for a newly hired sworn officer.)

Sworn force of less than 10 to less than 20: no more than $700,000 Sworn force of 20+: no more than $900,000

PA #2 Comprehensive Tribal Justice Systems Strategic Planning Program (BJA, OVC, OJJDP and COPS Office) Approximately 4 awards with durations of up to 5 years:

Up to $150,000 per award

PA #3 Tribal Justice Systems (BJA) Approximately 25-33 awards with durations of up to 5 years:

Approximately $250,000-900,000 per award

PA #4 Tribal Justice System Infrastructure Program (BJA):

Estimated 2-4 awards for facility renovation or expansion or completion of existing construction projects for single jurisdiction facility; up to $1.2 million per award for 5 years Estimated 1-2 awards for facility renovation or expansion or completion of existing construction projects for regional facility (detention, multipurpose justice center, correctional alternative) up to $4.8 million per award for 5 years

PA #5 Tribal Governments Program (OVW): PA #5 is not included in CTAS this year. OVW will be funding the Tribal Governments Program in FY21, however, it will be a separate solicitation not included in CTAS.

PA #6 Children's Justice Act Partnerships for Indian Communities (OVC):

Approximately 6 awards of up to a maximum of $450,000 per award for 3 years

PA #7 Tribal Victim Services Program (OVC): PA #7 is not included in CTAS this year.

PA #8 Juvenile Tribal Healing to Wellness Courts (OJJDP):

Approximately 5 awards of up to a maximum of $400,000 per award for 5 years

PA #9 Tribal Youth Program (OJJDP):

Approximately 17 awards of up to a maximum of $500,000 per award. This includes both Category 1 and Category 2 for 5 years.

Solicitation Category

Competitio n ID

Category * Number of Awards

Dollar Amount for Award

Performance Start Date

Performance Duration (Months)

C-

COPS-2021

-00004-

PROD

PA #1 Public Safety and Community Policing (COPS Office)

40 $24,000,000.

10/1/21 12:00 AM 60

C-

BJA-2021-0

0052-

PROD

PA #2

Comprehensive Tribal Justice Systems Strategic Planning (BJA, COPS Office, OJJDP, OVC)

4 $600,000.00 10/1/21 12:00 AM 60

C-

BJA-2021-0

0053-

PROD

PA #3 Tribal Justice Systems Program (BJA)

33 $20,600,000.

10/1/21 12:00 AM 60

C-

BJA-2021-0

0054-

PROD

PA #4 Tribal Justice System Infrastructure Program (BJA)

4 $8,000,000.0010/1/21 12:00 AM 60

C-

OVC-2021-

00004-

PROD

PA #6 Children’s Justice Act Partnerships for Indian Communities

(OVC)

6 $2,700,000.0010/1/21 12:00 AM 36

C-

OJJDP-202

1-00040-

PROD

PA #8 Juvenile Tribal Healing to Wellness Courts

(OJJDP)

5 $2,000,000.0010/1/21 12:00 AM 60

C-

OJJDP-202

1-00041-

PROD

PA #9 Tribal Youth Program (OJJDP)

17 $8,500,000.0010/1/21 12:00 AM 60

Continuation Funding Intent DOJ may, in certain cases, provide additional funding in future years to awards made under this solicitation, through continuation awards. In making decisions regarding continuation awards, DOJ will consider, among other factors, the availability of appropriations, when the program or project was last competed, DOJ’s strategic priorities, and DOJ’s assessment of both the management of the award and the progress of the work funded under the award.

Availability of Funds All awards are subject to the availability of appropriated funds and to any modifications or additional requirements that may be imposed by law.

Funding Instrument Type Grant

Award Type Initial

Type of Award DOJ expects to make any award under this solicitation in the form of a grant. See the Administrative, National Policy, and Other Legal Requirements section of the OJP Grant Application Resource Guide for important statutes, regulations, and award conditions that apply to many (or in some cases, all) OJP grants (and cooperative agreements).

Financial Management and System of Internal Controls Financial Management and System of Internal Controls Questionnaire (including applicant disclosure of high-risk status) (Required for PAs 2, 3, 4, 6, 8, and 9) Applicants will download the questionnaire in JustGrants and submit it by uploading the completed questionnaire as an attachment in JustGrants. See the OJP Grant Application Resource Guide for additional information.

Eligibility Information Eligibility:

Federally recognized Indian tribes.11.

Consortia consisting of two or more federally recognized Indian tribes.2.

Tribal designees are eligible applicants only for certain activities related to the Office for3.

Victims of Crime (OVC) programs (see eligibility information for CTAS Purpose Area #6).

Please review each purpose area section for any additional limitations on eligibility that may4.

apply.

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https://ojp.gov/funding/Apply/Resources/Grant-App-Resource-Guide.htm https://ojp.gov/funding/Apply/Resources/Grant-App-Resource-Guide.htm https://ojp.gov/funding/Apply/Resources/Grant-App-Resource-Guide.htm #_bookmark1

1 See 25 U.S.C. § 5304€ which, for purposes of this solicitation, provides the applicable definition of “Indian tribe.” Note that pending litigation, in Chehalis v. Mnuchin, 976 F.3d 15 (D.C. Cir. 2020), regarding this statutory definition could affect the eligibility of Alaska Native Corporations (ANCs). An ANC wishing to apply may wish to consider applying as a consortium (or a designee, where applicable).

Application and Submission Information Proposal Abstract

Purpose Area#

Proposal Abstract

PA#1

Application Cover Sheet Containing Separate Abstracts for each Purpose Area Being Applied for

An applicant should include a high quality project abstract for each purpose area under which the applicant is requesting funding. Each abstract should summarize the proposed project in 500 words or less. The fillable application cover sheet template for abstracts can be found on the tribal safety and justice website along with other documents needed to complete an application at the tribal safety and justice website at: https://www.justice.gov/tribal/open-solicitations.

PA#2

the proposed project in 500 words or less. The fillable application cover sheet template for abstracts can be found on the tribal safety and justice website along with other documents needed to complete an application at the tribal safety and justice website at: https://www.justice.gov/tribal/open-solicitations.

PA#3

the proposed project in 500 words or less. The fillable application cover sheet template for abstracts can be found on the tribal safety and justice website along with other documents needed to complete an application at the tribal safety and justice website at: https://www.justice.gov/tribal/open-solicitations.

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https://www.justice.gov/tribal/open-solicitations

Purpose Area#

Proposal Abstract

PA#4

the proposed project in 500 words or less. The fillable application cover sheet template for abstracts can be found on the tribal safety and justice website along with other documents needed to complete an application at the tribal safety and justice website at: https://www.justice.gov/tribal/open-solicitations.

PA#6

the proposed project in 500 words or less. The fillable application cover sheet template for abstracts can be found on the tribal safety and justice website along with other documents needed to complete an application at the tribal safety and justice website at: https://www.justice.gov/tribal/open-solicitations.

PA#8

the proposed project in 500 words or less. The fillable application cover sheet template for abstracts can be found on the tribal safety and justice website along with other documents needed to complete an application at the tribal safety and justice website at: https://www.justice.gov/tribal/open-solicitations.

PA#9

the proposed project in 500 words or less. The fillable application cover sheet template for abstracts can be found on the tribal safety and justice website along with other documents needed to complete an application at the tribal safety and justice website at: https://www.justice.gov/tribal/open-solicitations.

Data Requested with Application Purpose Area# Data Request

Survey

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https://www.justice.gov/tribal/open-solicitations https://www.justice.gov/tribal/open-solicitations

Selected Survey

CTAS Demographic Form

Selected Question List

No items

Budget Worksheet and Budget Narrative (attachment) The Budget Detail Worksheet should provide a detailed computation for each budget line item, listing the total cost of each and showing how it was calculated by the applicant. For example, costs for personnel should show the annual salary rate and the percentage of time devoted to the project for each employee paid with grant funds. The Budget Detail Worksheet should present a complete itemization of all proposed costs. There should be a clear link between the activities proposed and the items included in the budget.

The Budget Narrative must clearly describe every category of expense listed in the Budget Detail Worksheet. DOJ expects proposed budgets to be complete, cost-effective, and allowable. The narrative must correspond with the information and figures provided in the Budget Detail Worksheet.

The narrative must also explain how all costs were estimated and how they are relevant to the completion of the proposed project.

PA #1 Public Safety and Community Policing (COPS Office) Budget and Associated Documentation Proposal Narrative Applicants will describe activities and funding needs, including strategic planning, hiring, travel, training, and equipment, in one application. Successful applicants may be awarded a Tribal Resources Grant Program–Hiring Grant (TRGP-Hiring), a Tribal Resources Grant Program–Equipment/Training Grant (TRGP-E/T), or both. Hiring Grants and Equipment/Training grants have different requirements and award periods of performance.

Each purpose area has a separate narrative template designed to address its unique focus and requirements. Applicants must submit a separate narrative for each purpose area to which they are applying. Through a series of questions, the template for each purpose area covers the following topics:

Project or program design and implementation Capabilities and competencies Evaluation efforts to measure impact, outcomes, and performance and data collection

Applicants should ensure the project goals described in their proposal are consistent with the purpose area’s goals and activities. The Purpose Area Narrative cannot exceed the 15-page limit (review the template discussion for additional guidance). Purpose Area Narrative templates can be found at https://www.justice.gov/tribal/open-solicitations.

Each electronic file should be saved and uploaded to the application in JustGrants with a title that reflects what it contains as well as the applicant tribe. For example, a file may be saved as “[Tribe].

Purpose Area1 Narrative.doc.”

The Purpose Area Narrative will be rated based on the following criteria:The extent to which the application fully responds to the requested information The extent to which the application explains the connection between the purpose area request and the need(s) identified in the Tribal Community and Justice Profile.

To build your Purpose Area #1 narrative, use the template located at https://www.justice.gov/tribal/open-solicitations.

Applicants may apply for funding to cover the following costs:

Strategic planning: Strategic planning activities related to community policing

Hiring:

Sworn: Funding can be requested for approved entry-level salaries and fringe benefits (including overtime) of newly hired or rehired full-time sworn career law enforcement officers, tribal/village police officers, and village public safety officers. All newly hired, additional, or rehired officers (or an equal number of redeployed officers) funded under Purpose Area #1 must engage in community policing activities.

A sworn officer is defined as a full-time career law enforcement officer hired on a permanent basis and who is authorized by law or by a state, local, or tribal agency to engage in or oversee the prevention, detection, or investigation of violations of criminal laws.

Rehired officers include those who have been laid off by your jurisdiction (at the time of application) as a result of state, local, or Bureau of Indian Affairs (BIA) budget reductions, and/or they are (at the time of application) currently scheduled to be laid off by your jurisdiction on a specific future date as a result of state, local, or BIA budget reductions.

In the application and budget, your agency will specify which hiring categories it is requesting funding for: new hire, rehire previously laid off, or rehire scheduled for lay off. If, after receiving the award, your agency needs to change one or more of these categories, your agency must request a post-award modification and must receive prior approval before spending Purpose Area # 1 hiring funding. To obtain information on modifying the hiring award, please contact the DOJ Office Response Center at 1-800-421-6770.

Applicants must budget for, and if awarded, complete background investigations and basic law enforcement officer training for all full-time career law enforcement officers funded by the grant. Background investigations should specifically comply with requirements established by state statue, ordinance, or tribal requirements. In the

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absence of existing standards for hiring, the background should include as a minimum criminal history checks, screening for domestic violence, sex offender registry, credit checks, resume validation, work history verification, and personal and professional references.

Civilian: Salaries and fringe benefits for a full-time methamphetamine and/or anti-opioid coordinators are allowable costs. These positions will be awarded under TRGP-E/T grants.

Equipment: Law enforcement equipment such as uniforms; bulletproof vests; body worn cameras standard issue equipment (handcuffs, ammunition carriers, flashlight, duty knife, conducted electrical weapon, etc.) ; appropriate police vehicles (as needed for law enforcement purposes to include anti-methamphetamine/opioid activities); technology such as computer hardware and software, mobile data terminals, radios, communication systems, and Murdered and Missing Indigenous Persons (MMIP) databases. Applicants that do not already have an information- gathering system compatible with the Federal Bureau of Investigation (FBI) Uniform Crime Reporting (UCR) System are encouraged to request funds for National Incident-Based Reporting System (NIBRS)/UCR-compliant crime data systems. Applicants may also request hardware and software required to access national criminal justice related databases (e.g., National Crime Information Center).

Training: Law enforcement training such as basic training at a state academy or the Indian Police Academy in Artesia, New Mexico, as well as specialized police training, community policing training, crime reporting (e.g., NIBRS) training, and anti-methamphetamine, anti-opioid or human trafficking training.

Applicants must budget for, and if awarded, complete basic law enforcement training for all full-time career law enforcement officers funded by the grant.

Applicants must budget travel costs, including airfare, lodging, mileage and per diem for training costs associated with a required DOJ-wide CTAS new grantee orientation meeting in Year 1 of the award. For budgeting purposes, please include costs for attendance by two staff members designated with grant implementation, monitoring, and reporting at this 2-day meeting using Washington, D.C., as the location. Please see the GSA web site for determining allowable per diem travel costs: https://www.gsa.gov/travel/plan-book/per-diem-rates.

Travel: Airfare, lodging, and mileage reimbursement for meeting or training costs related to Purpose Area #1 activities, including costs associated with any DOJ-required training. Please determine costs based on your agency’s travel policy and in absence of a policy, please follow the GSA website to determine travel costs. See the GSA web site for information on the FY 2021 federal per diem rates that should be used in calculating lodging and per diem costs:

www.gsa.gov/portal/category/21287.

Overtime: Overtime for sworn officers engaging in community policing-related activities is an allowable cost; however, any overtime expenses requested for sworn officer positions must be listed in the “Other Costs” section of your application’s budget. Overtime expenses must

O-BJA-2021-60008

http://www.gsa.gov/portal/category/21287 http://www.gsa.gov/portal/category/21287 exceed the expenditures that your agency is obligated or funded to pay in its current budget.

Overtime requests are limited as follows:

Sworn force of 20+: No more than $75,000 total Sworn force of 10 to fewer than 20: No more than $50,000 total Sworn force of fewer than 10: No more than $25,000 total

Specific Requirements:

CTAS New Grantee Orientation: All applicants must budget for travel and accommodation costs for two staff members designated with grant implementation, monitoring, and reporting to attend the required annual CTAS new grantee orientation (see “training” above”).

Background Investigations: Applicants must budget for, and if awarded, conduct background investigations for all full-time career law enforcement officers funded by the grant.

Basic Law Enforcement Training: Applicants must budget for, and if awarded, complete basic law enforcement training for all full-time career law enforcement officers funded by the grant.

Retention: Applicants requesting funding for hiring must plan to retain grant-hired career law enforcement officers and grant-hired school resource officers for 12 months after the expiration of the grant.

Failure to comply with the requirements and all COPS Office award requirements will result in legal sanctions, including suspension and termination of award funds, repayment of expended funds, ineligibility to receive additional COPS Office funding, and other remedies available by law.

Disclosure Of Process Related To Executive Compensation If applicable, applicants will submit a description of the process used to determine compensation by uploading the document and an attachment in JustGrants. See the “Application Attachments” section of the OJP Grant Application Resource Guide for additional information.

Memoranda Of Understanding School Resource Officer (SRO) Requirements: Applicants may request SRO positions. If award funding for an SRO position, the COPS Office requires a memorandum of understanding (MOU) between the law enforcement agency and the school. In addition, the funded SRO needs to complete the Basic School Resource Officer Course conducted by the National Association of School Resource Officers (NASRO) as part of their training.

https://www.ojp.gov/funding/Apply/Resources/Grant-App-Resource-Guide.htm

(BJA, COPS Office, OJJDP, OVC)

Budget and Associated Documentation Proposal Narrative The strategic planning program is supported by four DOJ offices. It provides that Purpose Area #2 grantees that submit approved strategic plans will receive priority consideration for CTAS funding to implement the strategic plan in whole or in part in a future fiscal year or years following submission of applications under purpose areas directly connected to the strategic plan.

Each purpose area has a separate narrative template designed to address its unique focus and requirements. Applicants must submit a separate narrative for each purpose area to which they are applying. Through a series of questions, the template for each purpose area covers the following topics:

Evaluation efforts to measure impact, outcomes, and performance and data collection Capabilities and competencies Project or program design and implementation

Applicants should ensure the project goals described in their proposal are consistent with the purpose area’s goals and activities. The Purpose Area Narrative cannot exceed the 15-page limit (review the template discussion for additional guidance). Purpose Area Narrative templates can be found at https://www.justice.gov/tribal/open-solicitations.

Each electronic file should be saved and uploaded to the application in JustGrants with a title that reflects what it contains as well as the applicant tribe. For example, a file may be saved as “[Tribe].

Purpose Area1 Narrative.doc.”

The Purpose Area Narrative will be rated based on the following criteria:

The extent to which the application explains the connection between the purpose area request and the need(s) identified in the Tribal Community and Justice Profile.

The extent to which the application fully responds to the requested information

To build your Purpose Area #2 narrative, use the template located at

Applicants may apply for funding to include the following:

Strategic planning: Develop a justice system-wide strategic plan that identifies the priority needs facing the applicant’s justice system and outline a detailed, strength-based, victim-centered strategy that includes:

Community resources that support alternatives to incarceration and re-entry into the community following incarceration (i.e., jail, prison, etc.)

Addressing juvenile justice needs from prevention through re-entry Crime victims’ rights and services for all victims of crime, including services to promote safety for victims of child abuse, domestic violence, dating violence, sexual assault, and stalking Tribal jails programming Strategies to address crime related to substance and alcohol abuse, including opioids and

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stimulants Collaborative strategies to address serious and violent crime Alternatives to incarceration Community corrections Courts Law enforcement

Enhance capacity to collect and analyze data: Build ongoing capacity to better understand and define priority crime and tribal safety issues. By accessing accurate and robust data related to the nature and extent of criminal offenders and offenses, human trafficking, the incidence of domestic violence, victim services, child abuse, and other crime issues (along with other tribal data) applicants can assess risk and distress in tribal nations. In addition, the planning process should build capacity to review data that will track the implementation of the strategic plan and assess its outcomes.

Personnel: It is recommended to engage a full- or part-time (approximately 75 percent full-time employee [FTE]) project manager to facilitate the planning process and work with the Purpose Area #2-identified technical assistance provider to coordinate daily activities.

Training and technical assistance: DOJ will fund a TTA provider at no cost to grantees to assist in the strategic planning process. This includes extensive on-site and office-based support for facilitating the strategic planning process, forming a strategic planning team, conducting a comprehensive needs assessment, identifying community strengths and resources, defining community challenges, developing strategies to strengthen the applicant’s justice system and promote community wellness and safety, and completing the final written strategic plan to be submitted to DOJ. Costs for outside TTA providers or outside organizations to create a strategic plan for the tribe will not be an allowable expense.

Equipment: No equipment should be budgeted for this project. Costs of general office equipment such as computers, fax machines, printers, scanners, and tools to support data collection and analysis should be included in the “Supplies” or “Other” categories.

Travel: Applicants should budget for airfare, lodging, mileage, and per diem associate

Applicants must budget travel costs, including airfare, lodging, mileage and per diem for training costs associated with a required DOJ-wide CTAS new grantee orientation meeting in Year 1 of the award. For budgeting purposes, please include costs for attendance by two staff members designated with grant implementation, monitoring and reporting at this 2-day meeting using Washington, D.C., as the location. Please see the GSA web site for determining allowable per diem travel costs: https://www.gsa.gov/travel/plan-book/per-diem-rates.

Other Costs: To support the development of the strategic plan, costs related to the printing and distribution of the plan, community outreach, and data collection may be expensed. Funds may not be used for stipends, incentive items, food, or beverages.

https://www.gsa.gov/travel/plan-book/per-diem-rates.

Financial Management Questionnaire (including applicant disclosure of high-risk status) Financial Management and System of Internal Controls Questionnaire (including applicant disclosure of high-risk status) (Required for PAs 2, 3, 4, 6, 8, and 9)

Applicants will download the questionnaire in JustGrants and submit it by uploading the completed questionnaire as an attachment in JustGrants. See the OJP Grant Application Resource Guide for additional information.

Disclosure Of Process Related To Executive Compensation If applicable, applicants will submit a description of the process used to determine compensation by uploading the document and an attachment in JustGrants. See the “Application Attachments” section of the OJP Grant Application Resource Guide for additional information.

Memoranda Of Understanding

PA #3 Tribal Justice Systems Program (BJA) Budget and Associated Documentation Proposal Narrative Each purpose area has a separate narrative template designed to address its unique focus and requirements. Applicants must submit a separate narrative for each purpose area to which they are applying. Through a series of questions, the template for each purpose area covers the following topics:

Evaluation efforts to measure impact, outcomes, and performance and data collection Capabilities and competencies Project or program design and implementation

Applicants should ensure the project goals described in their proposal are consistent with the purpose area’s goals and activities. The Purpose Area Narrative cannot exceed the 15-page limit (review the template discussion for additional guidance). Purpose Area Narrative templates can be found at https://www.justice.gov/tribal/open-solicitations.

Each electronic file should be saved and uploaded to the application in JustGrants with a title that reflects what it contains as well as the applicant tribe. For example, a file may be saved as “[Tribe].

Purpose Area1 Narrative.doc.”

The Purpose Area Narrative will be rated based on the following criteria:

The extent to which the application fully responds to the requested information The extent to which the application explains the connection between the purpose area request and the need(s) identified in the Tribal Community and Justice Profile

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https://ojp.gov/funding/Apply/Resources/Grant-App-Resource-Guide.htm

To build your Purpose Area #3 narrative, use the template located at

Applicants may apply for funding to include the following:

Tribal courts: Plan new or enhance existing tribal courts. Support staffing of prosecutors, attorneys, advocates, probation and pretrial service officers, tribal court judges and other court staff, and clerical support staff, including indigent defense services. Support activities relating to implementation of the enhanced sentencing authority provisions of the Tribal Law and Order Act (TLOA) or the special domestic violence criminal jurisdiction under the Violence Against Women Reauthorization Act of 2013.

Alternative justice courts: Plan new or enhance existing peacemaking courts, healing to wellness courts, veterans treatment courts, sentencing circles, and other traditional or alternative justice courts

Risk and needs assessment: Develop and integrate the use of risk and needs assessment tools into the tribal justice system decision-making process. To follow up on results, coordinate access to key social services, tracking and case management of services, and ongoing risk assessment reviews.

Diversion and alternatives to incarceration: Employ decision-making models and programming to divert low risk offenders, including juveniles at high risk for involvement in the adult system, from incarceration. This includes law enforcement diversion, community supervision, mental health services and drug abuse treatment, electronic alcohol and offender monitoring, job training and placement, housing assistance, education, and family, peer, and community supports.

Prevention: Protect communities from crime related to alcohol and drug abuse and production, including opioids, methamphetamine, and prescription drugs. Support culturally relevant and appropriate evidence-based substance abuse prevention programs (see https://www.samhsa.gov/nrepp). Enhance security by addressing issues such as lighting, surveillance equipment, and community emergency alert and telephone systems.

Treatment: Integrate tribal, federal, state, and local services with culturally appropriate treatment for individuals who are at risk of justice system involvement, diverted from the tribal justice system, or involved in the tribal justice system (including the incarcerated population), as well as re-entering individuals and their families.

Corrections (institutional and community): Develop, implement, and enhance programming for tribal members incarcerated in tribal, federal, state, or local correctional facilities or under community supervision to reduce their risks for reoffending and support successful rehabilitation. Programming could include collaborations to address behavioral health needs, effective treatment such as cognitive behavioral therapy, education and vocational services, and other programming that will reduce the risk for recidivism.

Re-entry: Develop, implement, and enhance culturally appropriate re-entry programs. This can include providing treatment, aftercare, and other re-entry supportive services to individuals re-entering communities from tribal, local, state, and federal correctional facilities.

Law enforcement: Identify, apprehend, and prosecute individuals who illegally transport, distribute, and abuse illegal substances in tribal communities (subject to existing legal authority). Support programming to improve officer safety and improve the delivery of law enforcement services related to opioid, stimulant, and other substance abuse-related crimes in the tribal community.

Equipment: Purchase general office equipment such as computers, fax machines, printers, scanners, surveillance cameras, digital cameras, office furniture, courtroom furniture, computer networks, court management systems, electronic alcohol and offender monitoring devices, and related equipment.

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https://www.samhsa.gov/nrepp

Strategic planning: Develop tribal action plans (see https://www.samhsa.gov/tribal-ttac/training-technical-assistance/tap) for alcohol and substance abuse. Increase coordination with relevant nontribal agencies and organizations, and among all levels of the tribe, engage in strategic planning efforts to address the needs of the tribe’s justice system. Comprehensively address alcohol and substance abuse-related crime.

Training: Budget for registration fees and lodging costs associated with training events related to Purpose Area #3 activities and costs associated with obtaining expert knowledge to assist with the development or enhancement of the program such as culturally appropriate training, technical assistance, treatment, and information technology. In planning their training needs, applicants should note that training will also be offered at no cost to grantees as part of the funded projects.

Travel: Applicants should budget for airfare, lodging, mileage and per diem for training costs related to Purpose Area #3 activities, including costs associated with DOJ-required training. Applicants must budget travel costs, including airfare, lodging, mileage, and per diem for training costs associated with a required DOJ-wide CTAS new grantee orientation meeting in Year 1 of the award. For budgeting purposes, please include costs for attendance by two staff members designated with grant implementation, monitoring, and reporting at this 2-day meeting using Washington, D.C., as the location. Please see the GSA web site for determining allowable per diem travel costs:

https://www.gsa.gov/travel/plan-book/per-diem-rates.

Financial Management Questionnaire (including applicant disclosure of high-risk status) Financial Management and System of Internal Controls Questionnaire (including applicant disclosure of high-risk status) (Required for PAs 2, 3, 4, 6, 8, and 9)

Applicants will download the questionnaire in JustGrants and submit it by uploading the completed questionnaire as an attachment in JustGrants. See the OJP Grant Application Resource Guide for additional information.

Disclosure Of Process Related To Executive Compensation If applicable, applicants will submit a description of the process used to determine compensation by uploading the document and an attachment in JustGrants. See the “Application Attachments” section of the OJP Grant Application Resource Guide for additional information.

Memoranda Of Understanding

PA #4 Tribal Justice System Infrastructure Program (BJA) Budget and Associated Documentation Proposal Narrative Each purpose area has a separate narrative template designed to address its unique focus and requirements. Applicants must submit a separate narrative for each purpose area to which they

O-BJA-2021-60008

https://www.samhsa.gov/tribal-ttac/training-technical-assistance/tap https://www.samhsa.gov/tribal-ttac/training-technical-assistance/tap https://www.gsa.gov/travel/plan-book/per-diem-rates.

are applying. Through a series of questions, the template for each purpose area covers the following topics:

Evaluation efforts to measure impact, outcomes, and performance and data collection Capabilities and competencies Project or program design and implementation

Applicants should ensure the project goals described in their proposal are consistent with the purpose area’s goals and activities. The Purpose Area Narrative cannot exceed the 15-page limit (review the template discussion for additional guidance). Purpose Area Narrative templates can be found at https://www.justice.gov/tribal/open-solicitations.

Each electronic file should be saved and uploaded to the application in JustGrants with a title that reflects what it contains as well as the applicant tribe. For example, a file may be saved as “[Tribe].

Purpose Area1 Narrative.doc.”

The Purpose Area Narrative will be rated based on the following criteria:

The extent to which the application fully responds to the requested information The extent to which the application explains the connection between the purpose area request and the need(s) identified in the Tribal Community and Justice Profile.

To build your Purpose Area #4 narrative, use the provided template located at

Renovation, expansion, or new prefabricated/permanent modular: Renovate, expand, or replace existing single jurisdiction or regional tribal justice-related facilities or build new single jurisdiction or regional prefabricated or permanent modular facilities where there are no existing permanent structures available or sufficient to address staff/resident/detainee/inmate safety and security issues; add capacity for recidivism reduction programming; enhance facility service/function capacity; provide capacity, equipment, or infrastructure to support staff training, fitness, and wellness; and/or complement efforts to implement the enhanced authorities and provisions under the Tribal Law and Order Act (TLOA) and the Violence Against Women Reauthorization Act of 2013.

Please note that temporary modular facilities are not allowable under Purpose Area #4.

Temporary modular facilities are for short-term needs (e.g., natural disaster relief) and are not recommended for permanent applications.

Other costs associated with renovation/expansion of a facility or the completion of existing construction projects: Provide for infrastructure costs such as roads, sewer and water hook-ups, land preparation, and other costs normally associated with construction site work; items associated with managing the planned construction or renovation process; construction materials necessary to construct or renovate facilities and associated infrastructure; furniture, surveillance cameras, or other items affixed or integral to the facility; staff housing; or other costs associated with the completion of a renovation, expansion, or construction project funded through other confirmed funding sources.

Specific Requirements:

Purpose Area #4 Narrative (Operations and Maintenance Assistance): If applicants are requesting assistance from the Bureau of Indian Affairs (BIA), Indian Health Services, or another agency external to the tribe to meet facility operations and maintenance needs, applicants should describe the existing request(s) for staffing, operations, and maintenance of the…