PKG00265027-instructions.pdf

OMB No. 1122-0020 Approval Expires 1/31/2022

U.S. Department of Justice Office on Violence Against Women

OVW Fiscal Year 2021 Grants to Engage Men and Boys as Allies in the Prevention of Violence Against Women and Girls Program

Solicitation Assistance Listing Number # 16.888

Grants.gov Opportunity Number: O-OVW-2021-48004

Solicitation Release Date: January 15, 2021 3:00 PM

Version: 1

Grants.gov Deadline: March 09, 2021 11:59 PM

Application JustGrants Deadline: March 23, 2021 11:59 PM

Eligible Applicants:

City or township governments, County governments, Native American tribal governments (Federally recognized), Native American tribal organizations (other than Federally recognized tribal governments), Nonprofits having a 501(c)(3) status with the IRS, other than institutions of higher education, Nonprofits that do not have a 501(c)(3) status with the IRS, other than institutions of higher education, Other

Other Eligible applicants are limited to: nonprofit, nongovernmental entities; tribal organizations;

Indian tribal governments; and units of local government or agencies of units of local

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government in the United States or U.S. territories. For more information, see the Eligibility Information section of this solicitation.

Letter of Intent Applicants are strongly encouraged to submit a non-binding Letter of Intent to ovw.consolyouth@usdoj.gov by February 18, 2021. Interested applicants who do not submit a Letter of Intent are still eligible to apply. For more information, see the Application and Submission Information section of this solicitation.

Pre-Application Information Sessions OVW will post a pre-recorded Pre-Application Information Session on the OVW website. This session is tentatively scheduled to be available by February 9, 2021. For more information, see the Application and Submission Information section of this solicitation.

Contact Information For assistance with the requirements of this solicitation, email OVW at ovw.consolyouth@usdoj.gov. Alternatively, interested parties may call OVW at 202-307-6026.

Submission Information Registration: To submit an application, all applicants must obtain a Data Universal Number System (DUNS) number and register online with the System for Award Management (SAM) and with Grants.gov. To ensure sufficient time to complete the registration process, applicants must obtain a DUNS number and register online with SAM and with Grants.gov immediately, but no later than February 18, 2021.

Submission: Applications for this program will be submitted through a NEW two-step process: (1) submission of the SF-424 and SF-LLL in Grants.gov and (2) submission of the full application including attachments in the Justice Grants System (JustGrants). Submit the SF-424 and SF-LLL as early as possible, but not later than 24-48 hours before the Grants.gov deadline. For technical assistance with Grants.gov, contact Grants.gov Applicant Support at 1-800-518-4726 or support@grants.gov. For technical assistance with JustGrants, contact OVW JustGrants Support at 1-866-655-4482 or OVW.JustGrantsSupport@usdoj.gov.

For more information about registration and submission, see the Application and Submission Information section of this solicitation.

Notification OVW anticipates notifying applicants of funding decisions by October 1, 2021.

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mailto:ovw.consolyouth@usdoj.gov https://www.justice.gov/ovw/resources-applicants mailto:ovw.consolyouth@usdoj.gov

Contents

Contact Information Program Description

Overview of OVW Statutory Authority About this OVW Program Program Scope Purpose Areas OVW Priority Areas Activities that Compromise Victim Safety and Recovery or Undermine Offender Accountability Out-of-Scope Activities Activities Requiring Prior Approval

Federal Award Information Awards, Amounts and Durations Availability of Funds Type of Award Award Period and Amounts Types of Applications Mandatory Program Requirements

Eligibility Information Eligible Applicants Ineligible Entities and Disqualifying Factors Cost Sharing or Matching Other Program Eligibility Requirements

Application and Submission Information Information to Complete the Application for Federal Assistance (SF-424) . 14 Standard Applicant Information (JustGrants 424 and General Agency Information) Proposal Abstract Proposal Narrative Budget and Associated Documentation

Budget Worksheet and Budget Narrative (Web-based Form) Pre-Agreement Cost Indirect Cost Rate Agreement (if applicable) Financial Management Questionnaire (including applicant disclosure of high-risk status) Disclosure of Process Related to Executive Compensation Data Requested With Application Memoranda of Understanding (MOUs) and Other Supportive Documents Additional Application Components Letters of Nonsupplanting Confidentiality Notice Form Disclosures and Assurances Disclosure of Lobbying Activities DOJ Certified Standard Assurances Applicant Disclosure of Duplication in Cost Items DOJ Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; and Drug-Free Workplace Requirements . 27 How to Apply Submission Dates and Time

Application Review Information Review Criteria Review and Selection Process Anticipated Announcement and Federal Award Dates

Federal Award Administration Information Federal Award Notices Administrative, National Policy, and Other Legal Requirements General Information about Post-Federal Award Reporting Requirements . 35

Federal Awarding Agency Contact(s) Other Information

Public Reporting Burden- Paper Work Reduction Act Notice Application Checklist

Program Description Overview of OVW OVW is a component of the United States Department of Justice (DOJ). Created in 1995, OVW administers grant programs authorized by the Violence Against Women Act (VAWA) and subsequent legislation and provides national leadership on issues of domestic violence, dating violence, sexual assault, and stalking. OVW grants support coordinated community responses to hold offenders accountable and serve victims.

Statutory Authority Any awards under this solicitation will be made under the statutory authority provided by a full-year Department of Justice appropriations act for FY 2021

About this OVW Program The EM Program solicitation is one of two solicitations issued under the Consolidated Youth and Engaging Men (CYEM) Program (CFDA# 16.888), which is authorized by annual federal appropriations acts. The other program solicitation is the Grants to Prevent and Respond to Domestic Violence, Dating Violence, Sexual Assault, and Stalking Against Children and Youth Program (CY). Applicants interested in developing projects to serve children and youth impacted by domestic violence, dating violence, sexual assault, and stalking should submit a proposal under the OVW Fiscal Year (FY) 2021 CY Solicitation.

The EM Program supports projects that create educational programming and community organizing to encourage men and boys to work as allies with women and girls to prevent domestic violence, dating violence, sexual assault, and stalking. For additional information about this program and related performance measures, including how awards contribute to the achievement of program goals and objectives, see:

OVW grant program information: OVW Grants and Programs webpage Program performance measures under the Measuring Effectiveness Initiative: VAWA Measuring Effectiveness Initiative webpage Examples of successful projects in OVW's most recent report to Congress on the effectiveness of VAWA grant programs: 2018 Biennial Report

Program Scope Activities supported by this program are determined by statute, federal regulations, and OVW policies. If an applicant receives an award, the funded project is bound by this solicitation, the DOJ Financial Guide, including updates to the financial guide after an award is made, the Solicitation Companion Guide, and the conditions of the award.

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https://www.justice.gov/ovw/grant-programs https://www.vawamei.org/grant-programs/ https://www.vawamei.org/grant-programs/ https://www.justice.gov/ovw/page/file/1292636/download https://www.justice.gov/ovw/page/file/1298396/download

Purpose Areas In FY 2021, funds under this program must be used to develop and/or implement strategies that engage and mobilize men and boys at individual, group, relational, and societal levels to prevent domestic violence, dating violence, sexual assault, and/or stalking, through one or more of the following purposes:

Develop and/or implement programming to recruit and train men and boys to1.

serve as role models, positive influencers, change agents, and/or mentors to address and prevent domestic violence, dating violence, sexual assault, and/or stalking.

Integrate education on domestic violence, dating violence, sexual assault, and/or2.

stalking (the four VAWA crimes) into established support and/or enrichment programs (e.g., mentoring, youth services, sports, fraternal, faith-based, fatherhood, re-entry, and educational programs) to assist men and/or boys in developing healthy relationships, challenging social norms that support violence against women and girls, becoming active bystanders, and understanding the intersection of the four VAWA crimes and other types of related violence (e.g., gang initiation, gun violence).

Develop and implement a train-the-trainer program for community organizations3.

or programs, and/or governmental agencies or programs, to incorporate education and/or training into their existing work with male clients to prevent violence against women and girls.

OVW Priority Areas In FY 2021, OVW is interested in supporting the priority area(s) identified below. Applications proposing activities in the following areas will be given special consideration:

Increase efforts to combat stalking. To qualify for this priority area, applicants must propose projects where at least 50 percent of the activities address stalking and/or cyberstalking, including the intersection of stalking or cyberstalking with dating violence.

Activities that Compromise Victim Safety and Recovery or Undermine Offender Accountability OVW does not fund activities that jeopardize victim safety, deter or prevent physical or emotional healing for victims, or allow offenders to escape responsibility for their actions.

Applications that propose any such activities may receive a deduction in points during the review process or may be eliminated from consideration. Information on activities that compromise victim safety and recovery or undermine offender accountability may be found in the Solicitation Companion Guide.

Out-of-Scope Activities The activities listed below are out of the program scope and will not be supported by this program’s funding. See also the list of unallowable costs in the Funding Restrictions section of this solicitation.

Research projects. Funds under this program may not be used to conduct research,1.

defined in 28 C.F.R. § 46.102 as a systematic investigation designed to develop or contribute to generalizable knowledge. Surveys and focus groups, depending on their design and purpose, may constitute research and therefore be out-of-scope. Prohibited research does not include assessments conducted for internal improvement purposes only (see Limited Use of Funds below). For information on distinguishing between research and assessments, see the Solicitation Companion Guide.

Direct victim services. Grant funds may not be used to provide direct victim services,2.

such as victim advocacy, short or long-term counseling, transitional housing, or medical/court accompaniment.

Supervised visitation or exchange. Grant funds may not be used to support supervised3.

visitation or exchange services.

Perpetrator services. Grant funds may not be used to provide support services for4.

perpetrators of domestic violence, dating violence, sexual assault, or stalking such as counseling, batterer intervention, or anger management.

Sexual harassment, bullying, and gender norms: Grant funds may not be used to5.

develop and/or provide training, products, or policies that focus primarily on sexual harassment, bullying, hazing, or gender norms.

Substance abuse. Grant funds may not be used to implement prevention programs that6.

focus primarily on alcohol and substance abuse as prevention strategies.

Ceremonies, celebrations, and entertainment. Grant funds may not be used to support7.

award ceremonies or other celebratory events, or the purchase of tickets for entertainment activities such as sporting events, movies, concerts, or museums.

Athletics. Grant funds may not be used to support an individual or group of individuals’8.

participation on athletic teams or events, including full-time salaries for individuals who serve as coaches or leaders of athletic teams.

Technical assistance (TA). Grant funds may not be used for the provision of TA and9.

training to other entities.

Trademarks. Grant funds may not be used to research, apply for, or register10.

trademarks.

Service area. Grant funds may not be used to conduct or support regional or statewide11.

activities or projects. Applicants must ensure that proposed projects support local, community-specific strategies only, and the applicant and its project partners must be based in the project’s service area.

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Applications that propose activities deemed to be substantially out-of-scope may receive a deduction in points during the review process or may be eliminated from consideration.

Limited Use of Funds Grantees may use up to three percent of grant award funds to assess their work for internal improvement purposes only, such as by convening a listening session to identify service gaps in the community or surveying training participants about the quality of training content and delivery. Applicants considering such assessments must refer to the OVW research decision tree in the Solicitation Companion Guide to ensure that the activity does not qualify as human subjects research. The Solicitation Companion Guide also provides additional information on federal requirements related to research, assessments, and surveys.

Activities Requiring Prior Approval Recipients must receive prior approval before using grant funds to support surveys, whether conducted as part of a program or needs assessment, or for any other purpose. Prior approval is necessary to determine whether the activity is within the scope of the award and meets the requirements of the Paperwork Reduction Act (see the Solicitation Companion Guide for more information).

Federal Award Information Awards, Amounts and Durations Anticipated Number of Awards

Anticipated Maximum Dollar Amount of Awards $350,000.00

Period of Performance Start Date

10/1/21 12:00 AM

Period of Performance Duration (Months)

Anticipated Total Amount to be Awarded Under Solicitation $3,200,000.00

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https://www.justice.gov/ovw/resources-applicants

Availability of Funds All awards are subject to the availability of appropriated funds and any modifications or additional requirements that may be imposed by law. There is no guarantee that funds will be available in the future. OVW may elect to make awards in a future fiscal year for applications submitted under this solicitation but not selected for FY 2021 funding, depending on the merits of the applications and the availability of funding.

Type of Award Awards will be made as grants.

Award Period and Amounts The award period is 36 months. Budgets must reflect 36 months of project activity, and the total “estimated funding” on the SF-424 must reflect 36 months. OVW anticipates that the award period will start on October 1, 2021.

This program typically makes awards up to $350,000. OVW estimates that it will make up to 11 awards for an estimated $3,200,000.

Awards under this program for FY 2021 will be made for up to $350,000 for the entire 36 months.

OVW has the discretion to make awards for greater or lesser amounts than requested and to negotiate the scope of work and budget with applicants prior to making an award.

Successful applications to the EM solicitation will be awarded under the CYEM program.

Types of Applications In FY 2021, OVW will accept applications for this program from the following:

New: Applicants that have never received funding under the CYEM Program or whose previous funding expired on or before February 1, 2020.

Continuation: Applicants that have an existing or recently closed (after February 1, 2020) award under the CYEM program. Continuation funding is not guaranteed.

Recipients of CYEM funding in FY 2019 or FY 2020 are NOT eligible to apply as the lead applicant or as a partner/subrecipient on an FY 2021 EM proposal. Likewise, an organization that is a partner/subrecipient on an FY 2019 or FY 2020 CYEM award is not eligible to apply as the lead applicant or as a partner/subrecipient on an FY 2021 EM proposal.

Note: Current grantees with a substantial amount of unobligated funds remaining (50 percent or more of the previous award) as of March 31, 2021 without adequate justification may not be considered for funding or may receive a reduced award amount if selected for funding in FY 2021.

Mandatory Program Requirements Applicants that receive funding under this program will be required to engage in the following activities:

OVW-sponsored training and technical assistance (TTA).1.

OVW may conduct a program assessment or evaluation necessitating grantee2.

involvement. Therefore, recipients may be expected to dedicate some OVW-funded time and resources to participating in an assessment or evaluation.

Create or expand a coordinated community response (CCR) team to oversee and guide3.

project activities. The CCR must meet regularly to design a project implementation plan, discuss project goals and activities, review successes and challenges, and ensure project activities are coordinated across the community served.

Provide crisis intervention for children, youth, and community members at all4.

educational, outreach, and training events not specifically targeted to first responders or allied professionals.

Cross-train project staff, partner organizations/programs, and CCR team members to5.

expand their knowledge and skills to better understand each other’s role(s) as well as improve the project and activities.

Engage in a planning phase prior to project implementation. The planning phase is6.

generally six months for new grantees and three months for continuation grantees. To complete the required planning activities, recipients will have access to $50,000 of funding. The planning phase activities must include:

New Grantees: During the planning phase, new grantees must:

Conduct a community strengths and needs assessment.1.

Develop a strategic plan for implementing project activities. The strategic plan2.

must include all required project partners and be submitted to OVW for review and approval.

Submit recipient and project partners’ policies related to securing background3.

checks of staff and volunteers who interact with children and youth, client confidentiality, parental consent, and mandatory reporting. If no policies exist, the policies must be developed and submitted to OVW.

Continuation grantees: During the planning phase, continuation grantees must:

Revise and update the initial strategic plan to reflect the continuation project.1.

The strategic plan must include all required project partners and be submitted to OVW for review and approval.

Submit any new project partner’s policies related to securing background2.

checks of staff and volunteers who interact with children and youth, client confidentiality, parental consent, and mandatory reporting. If no policies exist, the policies must be developed and submitted to OVW.

Eligibility Information Eligible Applicants The following entities are eligible to apply for this program:

A nonprofit, nongovernmental entity, or tribal organization.1.

An Indian tribal government.2.

A unit of local government or an agency of a unit of local government.3.

Faith-Based and Community Organizations Faith Based and community organizations that meet the eligibility requirements are eligible to receive awards under this solicitation (see “Faith-Based Organizations” on the OVW website for more information).

Executive Order 13929 Safe Policing for Safe Communities To advance Executive Order 13929 Safe Policing for Safe Communities, the Attorney General determined that all state, local, and university or college law enforcement agencies must be certified by an approved independent credentialing body or have started the certification process to be eligible for FY 2021 DOJ discretionary grant funding, either as a recipient or a subrecipient. To become certified, the law enforcement agency must meet two mandatory conditions: (1) the agency’s use of force policies adhere to all applicable federal, state, and local laws; and (2) the agency’s use of force policies prohibit chokeholds except in situations where use of deadly force is allowed by law. For detailed information on this new certification requirement, see Safe Policing to access the Standards for Certification on Safe Policing for Safe Communities, Implementation Fact Sheet, and List of Designated Independent Credentialing Bodies.

Ineligible Entities and Disqualifying Factors Applications submitted by ineligible entities or that do not meet all program eligibility requirements will not be considered for funding. In addition, an application deemed deficient in one or more of the following categories may not be considered for funding: 1. activities that compromise victim safety, 2. out-of-scope activities, 3. unallowable costs, 4. pre-award risk assessment, 5. completeness of application contents, and 6. timeliness. Failure to comply fully with all applicable unique entity identifier and SAM requirements (see Application and Submission section for more information on these requirements) will result in removal from consideration. An applicant with past performance issues, long-standing open audits, or an open criminal investigation also may not be considered for funding.

https://www.justice.gov/ovw/resources-applicants#Resources https://cops.usdoj.gov/SafePolicingEO

Note: Any nonprofit organization that holds money in offshore accounts for the purpose of avoiding paying the tax described in section 511(a) of the Internal Revenue Code is not eligible for a grant from this program. See 34 U.S.C. § 12291(b)(16)(B)(ii).

Cost Sharing or Matching This program has no matching or cost-sharing requirement.

Other Program Eligibility Requirements In addition to meeting the eligible entity requirements outlined above, applicants for this program must also meet the requirements below. All certification and other eligibility related documents must be current and developed in accordance with the FY 2021 solicitation.

Eligible Service Area Applicants must ensure that proposed projects support only local, community-specific strategies. The applicant and its project partners must be based in the project’s service area.

Grant funds may not be used to conduct or support regional or statewide activities or projects.

Required Partnerships All applicants must establish multidisciplinary partnerships through a CCR, documented in the Memorandum of Understanding (MOU), to ensure the proposed project has the necessary expertise, experience, and capacity to engage men and boys as allies in preventing violence against women and girls. Applicants and partners are limited to serving in one role, only, as outlined below.

A victim service provider, if not the applicant.1.

An organization or program with demonstrated experience providing support,2.

enrichment, and/or leadership development programming that focuses on men or boys, if not the applicant.

Note: A victim service provider is a nonprofit, nongovernmental or tribal organization or rape crisis center, including a state or tribal domestic violence and/or sexual assault coalition, that assists or advocates for domestic violence, dating violence, sexual assault, or stalking victims, including a domestic violence shelter, faith-based organization or other organization, with a documented history of effective work concerning domestic violence, dating violence, sexual assault, or stalking. 34 U.S.C. § 12291(a)(43). Victim service providers must provide direct services to victims of domestic violence, dating violence, sexual assault, or stalking as one of their primary purposes and have a demonstrated history of effective work in this field.

In addition, applicants are strongly encouraged to think creatively, develop broad CCR teams, and include additional partners that represent the diversity and experiences of the community, and include the necessary expertise and knowledge to meet the goals and objectives of the proposed project.

Limit on Number of Applications OVW will consider only one application per organization for the same service area. In addition, if an applicant submits multiple versions of the same application, OVW will review only the most recent system-validated version submitted before the deadline.

Application and Submission Information Address to Request Application Package The complete application package (this solicitation, including links to required forms) is available on Grants.gov and on the OVW website. Applicants wishing to request a paper copy of these materials should contact 202-307-6026 or ovw.consolyouth@usdoj.gov.

Pre-Application Information Session: OVW will post a pre-recorded Pre-Application Information Session on its website. Listening to this session is optional and not a requirement to be eligible to apply. The session is tentatively scheduled to be available by February 9, 2021 on the OVW website. The session will be captioned in English and Spanish.

Interested applicants needing additional language assistance should contact this program at ovw.consolyouth@usdoj.gov or at 202-514-0390as soon as possible, but no later than February 9, 2021.

Content and Form of Application Submission The information below (“ Letter of Intent” through “ Submission Dates and Times”) describes the full content and form of application submission.

Letter of Intent Applicants intending to apply for FY 2021 funding under this program are strongly encouraged to submit a Letter of Intent. The letter should state that the applicant is registered and current with SAM and with Grants.gov. The letter should be submitted to OVW at ovw.consolyouth@usdoj.gov by February 18, 2021. This letter will not obligate the applicant to submit an application. See the OVW website for a sample Letter of Intent.

Formatting and Technical Requirements Applications must follow the requirements below for all documents, unless otherwise noted.

Points may be deducted for applications that do not adhere to the following requirements:

Double-spaced (Data Requested with Application, Pre-Award Risk Assessment, and1.

charts may be single-spaced).

8½ x 11 inch pages.2.

One-inch margins.3.

Type no smaller than 12 point, Times New Roman (TNR) or Arial font, except for4.

footnotes, which may be in 10-point font.

Page numbers.5.

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No more than 15 pages for the Proposal Narrative.6.

Word documents in the following formats: Microsoft Word (.doc), PDF files (.pdf), or7.

Text Documents (.txt).

Headings and sub-headings that correspond to the sections identified in this section of8.

the solicitation.

Application Contents Applications must include the required documents and demonstrate that the program eligibility requirements have been met. For a complete checklist of the application contents, see the Application Checklist in the Other Information section of this solicitation.

OVW will not contact applicants for missing items on the list below. Applications that do not include all of the following documents will be considered substantially incomplete and will not be considered for funding:

Proposal Narrative.1.

Budget Detail Worksheet and Narrative.2.

Data Requested with Application3.

Memorandum of Understanding (MOU).4.

Information to Complete the Application for Federal Assistance

(SF-424)

Application for Federal Assistance (SF-424) Applicants must complete the SF-424 in Grants.gov. The SF-424 is generated when the applicant begins the submission process. For “Type of Applicant,” do not select “Other.”

The amount of federal funding requested in the “Estimated Funding” section of this form must match the amount of federal funding requested in the budget section of the application package. This program does not require a match; therefore, the values for the Applicant line should be zero. The individual who is listed as “ Authorized Representative” must be an individual who has the authority to apply for and accept grant awards on behalf of the organization or jurisdiction.

Intergovernmental Review (SF-424 Question 19): This solicitation ("funding opportunity") is subject to Executive Order (E.O.) 12372, Intergovernmental Review of Federal Programs.

Applicants must check the Office of Management and Budget’s website for the names and addresses of state Single Points of Contact (SPOC) under Intergovernmental Review. If the applicant’s state appears on the SPOC list, the applicant must contact the state SPOC to find out about, and comply with, the state’s process under E.O. 12372. In completing the SF-424, such an applicant is to make the appropriate selection in response to question 19 once the applicant has complied with its state E.O. 12372 process. An applicant whose state does not appear on the SPOC list should answer question 19 by selecting the following response:

“Program is subject to E.O. 12372 but has not been selected by the state for review.”

https://www.whitehouse.gov/wp-content/uploads/2020/04/SPOC-4-13-20.pdf

Disclosure of Lobbying Activities (SF-LLL) All applicants must complete and submit the Disclosure of Lobbying Activities (SF-LLL) form in Grants.gov. Applicants that expend any funds for lobbying activities must provide the information requested on the SF-LLL. Applicants that do not expend any funds for lobbying activities should enter “N/A” in the required highlighted fields.

Standard Applicant Information (JustGrants 424 and General Agency Information) Applicants must complete this web-based form in JustGrants, which is pre-populated with the SF-424 data submitted in Grants.gov. Applicants are required to review the Standard Applicant Information and make edits as needed, confirm the Authorized Representative, verify the legal name and address, and enter the ZIP code(s) for the areas affected by the project.

Proposal Abstract The Proposal Abstract must provide a short summary (no more than two pages double-spaced) of the proposed project, including names of applicant and partners, project title, purpose of the project (including goal and intended outcome), primary activities for which funds are requested, who will benefit (including geographic area to be served), products and deliverables, and how the applicant will measure progress in completing project goals and objectives. Applicants must not summarize past accomplishments in this section. The Proposal Abstract, which is to be entered into a text box in JustGrants, is used throughout the review process. The total point value for the proposal abstract section is 5 points.

Applicants are encouraged, but not required, to use the following template for the abstract.

Through this <choose one: new or continuation> Engaging Men project, <Applicant Legal Name>, in partnership with <list the MOU partners>, will: 1) establish a coordinated community response team to oversee and guide project activities; 2) complete a community needs assessment and develop a strategic plan that outlines the implementation phase of the project; 3) provide crisis intervention at all events to respond to disclosures of victimization and make appropriate referrals; 4) cross train project staff, partner organizations/programs, and CCR members to understand each other’s roles and responsibilities, enhance their knowledge and skills to effectively engage with men and boys, and increase their understanding of the intersection of issue areas that potentially may cause violence against women and girls; and 5) <add additional activities specific to the purpose area addressed (refer to the program requirements for the purpose area being addressed as well as the list under “what will be done” section)>. The timing for performance of this award is 36 months.

Proposal Narrative

The Proposal Narrative may not exceed 15 pages, double-spaced, and reviewers will not read beyond this page limit. The Proposal Narrative must include the following three sections. The total point value for the proposal narrative section is 55 points. Applicants must upload the Proposal Narrative as an attachment in JustGrants.

Purpose of the Proposal (10 points)

This section must describe:

The challenge or need faced by the community and how the goal/vision for the proposal1.

will meet that need.

The communities to be served, including the geographic location, the populations in the2.

service area, and any available, relevant victimization rates.

Describe existing and/or previous community efforts focused on engaging men and3.

boys as allies in preventing violence against women and girls.

Describe the gaps in the existing community efforts focused on engaging men as role4.

models and leaders in preventing violence against women and girls.

If the applicant is a current grantee of the CYEM Program, describe the challenges and5.

successes of the current project and the work that remains.

What Will Be Done (30 points)

The application must provide a clear link between the proposed activities and the need identified in the “Purpose of the Proposal” section above. The application must not include any of the activities listed as unallowable costs in the Funding Restrictions section of this solicitation.

This section must describe:

The approach to addressing the challenge or need identified in the Purpose of the1.

Proposal section above.

How the applicant will measure its progress in achieving the proposal’s goal(s)/vision.2.

Identify targeted outcome(s) and describe any tool(s) the applicant will use to track those outcomes and report them to OVW. Tools may include OVW performance progress reports and logic model templates (both available at VAWA Measuring Effectiveness Initiative).

How the applicant will move to project sustainability; continuation applicants must3.

provide specific details.

How the proposed project will address the OVW stalking priority, if applicable.4.

How the proposed project will establish or support a CCR to address the prevention of5.

domestic violence, dating violence, sexual assault, and/or stalking through the engagement and mobilization of men and boys working as allies. Describe current and future members, frequency of meetings, and which organization or program is the lead.

How the project will provide appropriate crisis intervention and referrals for participants6.

who identify themselves as victims during project activities, including prevention

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https://www.vawamei.org/tools-resource/resources-available/ https://www.vawamei.org/tools-resource/resources-available/ education, community awareness events, and/or other activities that target youth and the general community.

How the applicant and project partners will conduct and complete the planning phase,7.

including the community strengths and needs assessment, and development of the strategic plan.

The policies in place, or to be developed, that address the following: a) confidentiality;8.

b) parental consent; c) background checks; and d) mandatory reporting, if applicable.

This includes both the applicant and project partners.

How the applicant will ensure the cross training of project staff, partner9.

organizations/programs, and CCR members. Cross training should focus on expanding knowledge for project staff, partner organizations/programs, and CCR members to understand each other’s roles and responsibilities, enhance their knowledge and skills to effectively engage with men and boys, and increase their understanding of the intersection of issue areas that potentially may cause violence against women and girls.

All tangible products to be developed with grant funds (e.g., a video, a brochure, a10.

theater piece, PSA, or curriculum).

If applicant is submitting a continuation application, how the proposed project enhances11.

and/or expands the current project.

How the proposed project will reach each population in the service area identified in the12.

Purpose of the Proposal section.

How the project will address the victimization rates identified in the Purpose of the13.

Proposal section.

Note: Continuation applicants also must provide details about the CCR created or enhanced through the initial CYEM Program award including:

The current status of the CCR that existed under the initial CYEM Program1.

award, including whether it still exists, and if not, when it ended and why, or, if the CCR still meets, how often it meets, and the number of agencies and organizations regularly attending CCR meetings.

Key participants of the CCR.2.

Efforts by the CCR to engage men and boys as allies in the prevention of3.

violence against women and girls.

Any activities engaged in by the CCR under the initial CYEM award that have4.

been sustained.

In addition, for the specific purpose area(s) the proposed project will address, this section must describe:

Purpose Area 1

The process for identifying males to serve as role models, positive influencers,1.

change agents, and/or mentors.

How the project will incorporate a clear “call to action” for men and/or boys to2.

work as allies to prevent violence against women and girls.

The specific model and/or strategies that will be utilized to meet the goals and3.

objectives of the proposed project (e.g., A Call to Men, MOST Clubs, Coaching Boys Into Men, etc.).

Purpose Area 2 How the project goals and objectives will integrate education on domestic violence, dating violence, sexual assault, and/or stalking, into existing male-focused programs.

Purpose Area 3 How the project will implement a train-the-trainer program and what it will involve.

Who Will Implement the Proposal (15 points)

This section must:

Identify the key individuals and organizations, including project partners, involved in the1.

proposed project.

Demonstrate that the individuals and organizations identified have the capacity to2.

address the stated need and can successfully implement the proposed project activities;

attach job descriptions of all key personnel.

Provide detailed information that demonstrates the applicant and its partners are based3.

in the community where the project will be implemented.

Budget and Associated Documentation Applicants must complete the web-based form in JustGrants for the budget worksheet and budget narrative. Applicants also must upload the applicable associated documentation as described below under each heading. The budget worksheet and budget narrative are worth a total of 15 points and will be reviewed separately from the proposal narrative. The associated documentation will not be scored, but failure to include it may result in removal from consideration or a delay in access to funding.

Budget Worksheet and Budget Narrative (Web-based Form) Complete the budget worksheet and narrative form for all applicable cost categories. The budget narrative must describe each line item requested in the budget and explain all costs included in the budget, including how the costs of goods and services are determined and how they will fulfill the objectives of the project. See the sample budget and the Creating a Budget webinar available on the OVW website at OVW website. Keep in mind that budgetary requirements vary among programs. Applicants must submit reasonable budgets based on the resources needed to implement their projects in their specific geographic location.

Award Period and Amount Applicants should carefully consider the resources needed to implement the project and present a realistic budget that accurately reflects the costs involved for a 36-month budget.

Proposed budgets should not exceed $350,000 and no more than 30 percent of the budget may be focused on activities related to sex trafficking.

The budget must:

Display a clear link between the specific project activities and the proposed budget1.

items. The budget should not contain items that are not supported by the proposal narrative.

Include funds to attend OVW-sponsored TTA in the amount of $30,000 for applicants2.

located in the 48 contiguous states and $35,000 for applicants located in the territories, Hawaii, and Alaska. This amount is for the entire 36 months and NOT per year.

Applicants also may budget expenses in excess of the required amount if they are aware of relevant non-OVW sponsored conferences or training for which they would like permission to use grant funds to support staff/project partner attendance.

Designate no more than ten percent of the total funding for media purchases (billboards,3.

bus/subway advertisements, and/or radio/TV public service announcements, etc.).

Include funds to conduct the community strengths and needs assessment and develop4.

the strategic plan.

Include funds or describe other resources available to the applicant to ensure access for5.

individuals with disabilities, Deaf/hard of hearing individuals, and persons with limited English proficiency. See Accessibility under Federal Award Administration Information for more information.

Compensate all project partners for their full level of effort and involvement in the6.

project, unless otherwise stated in the MOU. For more information on compensating project partners, see the sample Budget Detail Worksheet on the OVW website.

Distinguish clearly between subawards and contracts in allocating any grant funds to7.

other entities. Pursuant to 2 C.F.R. § 200.331, a subaward is for the purpose of carrying out a portion of the federal award, such as compensating an MOU partner, and a contract is for the purpose of obtaining goods and services for the grantee’s own use.

The substance of the relationship is more important than the form of the agreement in determining whether the recipient of the pass-through funds is a subrecipient or a contractor. The awarding and monitoring of contracts must follow the recipient’s documented procurement procedures, including full and open competition, pursuant to the procurement standards and monitoring requirements in 2 C.F.R. §§ 200.317-200.329. The issuance and monitoring of subawards must meet the requirements of 2 C.F.R. § 200.332, which includes oversight of subrecipient/partner spending and monitoring performance measures and outcomes attributable to grant funds. For more information, see the sample Budget Detail Worksheet and the Solicitation Companion Guide on the OVW website.

OVW awards are governed by the provisions of 2 C.F.R. Part 200 and the DOJ Financial Guide, which include information on allowable costs, methods of payment, audit requirements, accounting systems, and financial records. For additional information on allowable and unallowable costs, see the Funding Restrictions section below and the sample budget on the OVW website.

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Funding Restrictions The following information is provided to allow applicants to develop an application and budget consistent with program requirements.

Unallowable Costs The costs associated with the activities listed below are unallowable and must not be included in applicants’ budgets.

Lobbying.1.

Fundraising.2.

Purchase of real property.3.

Physical modifications to buildings, including minor renovations (such as painting or4.

carpeting).

Construction.5.

Food and Beverage/Costs for Refreshments and Meals Generally, food and beverage costs are not allowable. Recipients must receive prior approval to use grant funds to provide a working meal and/or refreshments at a meeting, conference, training, or other event; OVW may provide such approval if one of the following applies:

The location of the event is not in close proximity to food establishments, despite efforts1.

to secure a location near reasonably priced and accessible commercial food establishments.

Not serving food will significantly lengthen the day or necessitate extending the meeting2.

to achieve meeting outcomes.

A special presentation at a conference requires a plenary address where there is no3.

other time for food to be obtained.

Other extenuating circumstances necessitate the provision of food.4.

Justification for an exception listed above must be included in the applicant’s budget narrative. For additional information on restrictions on food and beverage expenditures, see OVW conference cost planning.

Conference Planning and Expenditure Limitations Applicants’ budgets must be consistent with all requirements (including specific cost limits and prior approval and reporting requirements, where applicable) governing the use of federal funds for expenses related to conferences (which is defined to include meetings, retreats, seminars, symposiums, training, and other similar events), and costs of attendance at such events. Information on conference planning, minimization of costs, and conference reporting is available at OVW conference cost planning.

Pre-Agreement Cost OVW generally does not allow pre-award costs. Costs incurred prior to the start date of the award may not be charged to the project unless the recipient receives prior approval from

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OVW. See the DOJ Financial Guide for more information on pre-award costs.

Indirect Cost Rate Agreement (if applicable) Applicants that intend to charge indirect costs through the use of a negotiated indirect cost rate must have a current, signed, federally-approved indirect cost rate agreement and must upload and attach a copy of the agreement to their application in JustGrants. Applicants (other than state, local, and tribal governments) that do not have a current negotiated (including provisional), rate may elect to charge a de minimis rate of 10% of modified total direct costs, which may be used indefinitely. State, local, and tribal governments that have never negotiated an indirect cost rate with the federal government and receive less than $35 million in direct federal funding per year also may choose to use the 10% de minimis rate.

Organizations that wish to negotiate an indirect cost rate should contact OVW’s Grants Financial Management Division at OVW.GFMD@usdoj.gov or 1-888-514-8556 for more information.

Financial Management Questionnaire (including applicant disclosure of high-risk status) Applicant Financial Capability Questionnaire (if applicable) All nonprofit, nongovernmental organizations that apply for funding from OVW and have not previously (or within the last three years) received funding from OVW must complete an Applicant Financial Capability Questionnaire and attach it to their application in JustGrants. In addition, applicants may be required to submit their current year’s audit report at a later time.

Pre-Award Risk Assessment Each applicant must respond to the questions below in a document uploaded and attached to its application in JustGrants. Do not submit responses from a prior fiscal year without updating them to be responsive to all questions listed below. This information will be used for a mandatory pre-award risk assessment. Failure to provide this information or to respond to questions from OVW regarding this information in a timely manner could result in the application being removed from consideration or a delay in access to funds. Provide complete responses that address all questions included for each numbered item. This document should be no more than four pages and may be single or double-spaced.

Will all funds awarded under this program be maintained in a manner that they will be1.

accounted for separately and distinctly from other sources of revenue/funding? Provide a brief description of the applicant’s policies and procedures that ensure funds will be tracked appropriately.

Does the applicant have written accounting policies and procedures? How often are2.

these policies and procedures updated? Provide a brief list of the topics covered in the applicant’s policies and procedures. OVW may request a copy for review during the application/award process or as part of the grant monitoring process.

Is the applicant’s financial management system able to track actual expenditures and3.

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Does the applicant have procedures in place for minimizing the time between transfer of4.

funds from the United States Treasury and disbursement for project activities? Provide a short summary of the applicant’s policy for requesting payments for grant awards.

Does the applicant have effective internal controls in place to ensure that federal funds5.

are used solely for authorized purposes? Provide a brief description of the applicant’s internal controls that will provide reasonable assurance that the award funds will be managed properly.

Does the applicant have a documented records retention policy? If so, briefly describe6.

the policy and confirm that the policy complies with federal…