PKG00264973-instructions.pdf

OMB No. 1122-0020 Approval Expires 1/31/2022

U.S. Department of Justice Office on Violence Against Women

OVW Fiscal Year 2021 Tribal Sexual Assault Services

Program

Solicitation Assistance Listing Number # 16.024

Grants.gov Opportunity Number: O-OVW-2021-32001

Solicitation Release Date: January 13, 2021 5:00 PM

Version: 1

Grants.gov Deadline: March 04, 2021 11:59 PM

Application JustGrants Deadline: March 18, 2021 11:59 PM

Eligible Applicants:

Native American tribal governments (Federally recognized), Native American tribal organizations (other than Federally recognized tribal governments), Other

Other Eligible applicants are limited to: Indian tribes, tribal consortiums, tribal organizations, and nonprofit tribal organizations. For more information, see the Eligibility Information section of this solicitation.

Letter of Intent Applicants are strongly encouraged to submit a non-binding Letter of Intent to OVW.Tribal.SASP@usdoj.gov by March 4, 2021. Interested applicants who do not submit a Letter of Intent are still eligible to apply. For more information, see the Application and Submission Information section of this solicitation.

Pre-Application Information Sessions OVW will conduct an interactive optional web-based Pre-Application Information Session and will post the session on its website https://www.justice.gov/ovw/resources-applicants. For more information, see the Application and Submission Information section of this solicitation.

Contact Information For assistance with the requirements of this solicitation, email OVW at OVW.Tribal.SASP@usdoj.gov. Alternatively, interested parties may call OVW at 202-307-6026.

Submission Information

O-OVW-2021-32001

mailto:OVW.Tribal.SASP@usdoj.gov https://www.justice.gov/ovw/resources-applicants mailto:OVW.Tribal.SASP@usdoj.gov

Registration: To submit an application, all applicants must obtain a Data Universal Number System (DUNS) number and register online with the System for Award Management (SAM) and with Grants.gov. To ensure sufficient time to complete the registration process, applicants must obtain a DUNS number and register online with SAM and with Grants.gov immediately, but no later than March 4, 2021.

Submission: Applications for this program will be submitted through a NEW two-step process: (1) submission of the SF-424 and SF-LLL in Grants.gov and (2) submission of the full application including attachments in the Justice Grants System (JustGrants). Submit the SF-424 and SF-LLL as early as possible, but no later than 24 – 48 hours prior to the Grants.gov deadline. For technical assistance with Grants.gov, contact Grants.gov Applicant Support at 1-800-518-4726 or support@grants.gov. For technical assistance with JustGrants, contact OVW JustGrants Support at 1-866-655-4482 or OVW.JustGrantsSupport@usdoj.gov.

For more information about registration and submission, see the Application and Submission Information section of this solicitation.

Notification OVW anticipates notifying applicants of funding decisions by October 1, 2021.

O-OVW-2021-32001

Contents

Contact Information Program Description

Overview of OVW Statutory Authority About this OVW Program Program Scope Purpose Areas Activities that Compromise Victim Safety and Recovery or Undermine Offender Accountability Out-of-Scope Activities Activities Requiring Prior Approval

Federal Award Information Awards, Amounts and Durations Availability of Funds Types of Awards Types of Applications Mandatory Program Requirements

Eligibility Information Eligible Applicants Cost Sharing or Matching Other Program Eligibility Requirements

Application and Submission Information Information to Complete the Application for Federal Assistance (SF-424) . 11 Standard Applicant Information (JustGrants 424 and General Agency Information) Proposal Abstract Proposal Narrative Budget and Associated Documentation Budget Worksheet and Budget Narrative (Web-based Form) Pre-Agreement Cost Indirect Cost Rate Agreement (if applicable) Financial Management Questionnaire (including applicant disclosure of high-risk status) Disclosure of Process Related to Executive Compensation Data Requested with Application Additional Application Components Letters of Support Letters of Nonsupplanting Proof of 501(c) Status (Nonprofit Organization Only) Confidentiality Notice Form Disclosures and Assurances Disclosure of Lobbying Activities DOJ Certified Standard Assurances Applicant Disclosure of Duplication in Cost Items

DOJ Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; and Drug-Free Workplace Requirements . 20 How to Apply Submission Dates and Time

Application Review Information Review Criteria Review and Selection Process Anticipated Announcement and Federal Award Dates

Federal Award Administration Information Federal Award Notices Administrative, National Policy, and Other Legal Requirements General Information about Post-Federal Award Reporting Requirements . 26

Federal Awarding Agency Contact(s) Other Information

Public Reporting Burden- Paper Work Reduction Act Notice Application Checklist

Program Description Overview of OVW OVW is a component of the United States Department of Justice (DOJ). Created in 1995, OVW administers grant programs authorized by the Violence Against Women Act (VAWA) and subsequent legislation and provides national leadership on issues of domestic violence, dating violence, sexual assault, and stalking. OVW grants support coordinated community responses to hold offenders accountable and serve victims.

Statutory Authority 34 U.S.C.§ 12511(e)

About this OVW Program This program is authorized by 34 U.S.C. § 12511(e). The Tribal Sexual Assault Services Program (TSASP) (CFDA# 16.024) supports efforts to create, maintain, and expand sustainable sexual assault services provided by Tribes, tribal organizations, and nonprofit tribal organizations within Indian country and Alaska Native villages. TSASP supported projects provide intervention, advocacy, accompaniment (e.g., accompanying victims to court, medical facilities, or police departments), support services, and related assistance for adult, youth, and child victims of sexual assault, non-offending family and household members of victims, and those collaterally affected by the sexual assault. For additional information about this program and related performance measures, including how awards contribute to program goals and objectives, see:

OVW grant program information: OVW Grants and Programs webpage.

Program performance measures under the Measuring Effectiveness Initiative: VAWA Measuring Effectiveness Initiative webpage.

Examples of successful projects in OVW's most recent report to Congress on the effectiveness of VAWA grant programs: 2018 Biennial Report.

Program Scope Activities supported by this program are determined by statute, federal regulations, and OVW policies. If an applicant receives an award, the funded project is bound by this solicitation, the DOJ Financial Guide, including updates to the financial guide after an award is made, the Solicitation Companion Guide, and the conditions of the award.

Purpose Areas Pursuant to 34 U.S.C. § 12511(e), funds under this program must be used to support the establishment, maintenance, and expansion of programs and projects within Indian country and Alaska Native villages to provide intervention and related assistance to those victimized by sexual assault.

By statute, 34 U.S.C. § 12511(b)(2)(C), “intervention and related assistance” includes:

24-hour hotline services providing crisis intervention services and referral.1.

Accompaniment and advocacy through medical, criminal justice, and social support2.

systems, including medical facilities, police, and court proceedings.

Crisis intervention, short-term individual and group support services, and3.

comprehensive service coordination and supervision to assist sexual assault victims and family or household members.

Information and referral to assist the sexual assault victim and family or household4.

members.

Community-based, culturally specific services and support mechanisms, including5.

outreach activities for underserved communities.

The development and distribution of materials on issues related to the services6.

O-OVW-2021-32001

https://www.justice.gov/ovw/grant-programs https://www.vawamei.org/grant-programs/ https://www.vawamei.org/grant-programs/ https://www.justice.gov/ovw/page/file/1292636/download https://www.justice.gov/ovw/page/file/1298396/download described in (1) – (5).

Activities that Compromise Victim Safety and Recovery or Undermine Offender Accountability OVW does not fund activities that jeopardize victim safety, deter or prevent physical or emotional healing for victims, or allow offenders to escape responsibility for their actions.

Applications that propose any such activities may receive a deduction in points during the review process or may be eliminated from consideration. Information on activities that compromise victim safety and recovery or undermine offender accountability may be found in the Solicitation Companion Guide.

Out-of-Scope Activities The activities listed below are out of the program scope and will not be supported by this program’s funding. See also the list of unallowable costs in the Funding Restrictions section of this solicitation.

Research projects. Funds under this program may not be used to conduct research,1.

defined in 28 C.F.R. § 46.102 as a systematic investigation designed to develop or contribute to generalizable knowledge. Surveys and focus groups, depending on their design and purpose, may constitute research and therefore be out-of-scope. Prohibited research does not include assessments conducted for internal improvement purposes only (see Limited Use of Funds below). For information on distinguishing between research and assessments, see the Solicitation Companion Guide.

Activities focused on prevention efforts and public education (e.g., bystander intervention, social norms campaigns, and presentations on healthy relationships), 2.

Criminal justice-related projects, including law enforcement, prosecution, courts, and forensic interviews.

3.

Providing domestic violence or dating violence victim services unrelated to intimate partner sexual violence.

4.

Sexual Assault Forensic Medical Examiner programs.5.

Sexual Assault Response Team coordination.6.

Providing training to allied professionals and the community (e.g., law enforcement, child protection services, prosecution, other community based organizations or tribal agencies).

7.

Applications that propose activities deemed to be substantially out-of-scope may receive a deduction in points during the review process or may be eliminated from consideration.

Limited Use of Funds Grantees may use up to three percent of grant award funds to assess their work for internal improvement purposes only, such as by convening a listening session to identify service gaps in the community, or surveying training participants about the quality of training content and delivery. Applicants considering such assessments must refer to the OVW research decision tree in the Solicitation Companion Guide to ensure that the activity does not qualify as human subjects research. The Solicitation Companion Guide also provides additional information on federal requirements related to research, assessments, and surveys.

Activities Requiring Prior Approval Recipients must receive prior approval before using grant funds to support surveys, whether conducted as part of a program or needs assessment, or for any other purpose. Prior approval is necessary to determine whether the activity is within the scope of the award and meets the requirements of the Paperwork Reduction Act (see the Solicitation Companion Guide for more information).

https://www.justice.gov/ovw/resources-applicants https://www.justice.gov/ovw/resources-applicants https://www.justice.gov/ovw/resources-applicants

Federal Award Information Awards, Amounts and Durations Anticipated Number of Awards

Anticipated Maximum Dollar Amount of Awards $375,000.00

Period of Performance Start Date

10/1/21 12:00 AM

Period of Performance Duration (Months)

Anticipated Total Amount to be Awarded Under Solicitation $3,800,000.00

Availability of Funds All awards are subject to the availability of appropriated funds and any modifications or additional requirements that may be imposed by law. There is no guarantee that funds will be available in the future. OVW may elect to make awards in a future fiscal year for applications submitted under this solicitation but not selected for FY 2021 funding, depending on the merits of the applications and the availability of funding.

Types of Awards Awards will be made as grants.

Award Period and Amounts The award period is 36 months. Budgets must reflect 36 months of project activity, and the total “estimated funding” on the SF-424 must reflect 36 months. OVW anticipates that the award period will start on October 1, 2021.

This program typically makes awards in the range of $300,000 - $375,000. OVW estimates that it will make up to 12 awards for an estimated $3,800,000.

Awards under this program for FY 2021 will be made for up to $375,000 for the entire 36 months. At the end of the 36-month award period, grantees may be eligible to receive 24 months of additional noncompetitive funding to continue their projects. Any future supplemental awards will be based on factors, including, but not limited to, OVW’s available appropriation and grantee performance, including appropriate spending history.

OVW has the discretion to make awards for greater or lesser amounts than requested and to negotiate the scope of work and budget with applicants prior to making an award.

Types of Applications In FY 2021, OVW will accept applications for this program from eligible applicants that did not receive an FY 2019 or FY 2020 TSASP award. All FY 2021 applications will be processed as new awards. Recipients of an FY 2019 or FY 2020 award under this program are NOT eligible to apply as the lead applicant or as a partner/subrecipient on an FY 2021 proposal. Likewise, an organization that is a partner/subrecipient on an FY 2019 or FY 2020 award is not eligible to apply as the lead applicant or as a partner/subrecipient on an FY 2021 proposal.

Note: Current grantees with a substantial amount of unobligated funds remaining (50 percent or more of the previous award) as of March 31, 2021 without adequate justification may not be considered for funding or may receive a reduced award amount if selected for funding in FY 2021.

Mandatory Program Requirements Applicants that receive funding under this program will be required to engage in the following activities:

OVW-sponsored training and technical assistance (TTA).1.

OVW may conduct a program assessment or evaluation necessitating grantee2.

involvement. Therefore, recipients may be expected to dedicate some OVW-funded time and resources to participating in an assessment or evaluation.

All applicants participating in the Five-Year Funding Option are required to participate in3.

a mandatory Project Implementation Workshop during the initial 36-month award period.

Provision of direct victim services to survivors of sexual assault. Applications must4.

address both of the following requirements:

(a) provision of core sexual assault victim services including at minimum: crisis intervention; advocacy and accompaniment; information and referral; counseling;

support groups; and support for those collaterally affected by the victimization, including the victim’s non-offending family or household members; and

(b) provision of services for a broad range of survivors of sexual assault perpetrated by a non-intimate partner (e.g., victims of sex trafficking who have also experienced sexual assault, adults abused as children, male survivors, child and youth survivors, and adults sexually assaulted by a non-intimate partner, such as a stranger, neighbor, family member, or coworker).

Eligibility Information Eligible Applicants Pursuant to 34 U.S.C. § 12511(e), the following entities are eligible to apply for this program.

1. Indian Tribes: A tribe, band, pueblo, nation, or other organized group or community of Indians, including any Alaska Native village or regional or village corporation (as defined in, or established pursuant to, the Alaska Native Claims Settlement Act (43 U.S.C. § 1601 et seq.)), that is recognized as eligible for the special programs and services provided by the United States to Indians because of their status as Indians (34 U.S.C. § 12291(a)(16)).

2. Tribal Consortiums: A coalition of two or more separate Indian Tribes that join together for the purpose of participating in self-governance.

Note: For applicants applying as a tribal consortium, the applicant must submit documentation of authority to apply from each tribal consortium member, unless existing consortium bylaws or other governance documents allow action without explicit authorization from the consortium member tribes. In that case, a copy of the bylaws or other governance documents that allow the consortium’s action, without explicit support from all consortium members, must be included with the application. This documentation must be current, must be sufficient to demonstrate authority for the application, must contain authorized signature(s), and must be submitted by the application due date.

3, Tribal Organizations: (1) the governing body of any Indian Tribe; or (2) any legally established organization of Indians which is controlled, sanctioned, or chartered by such governing body of a Tribe or Tribes to be served, or which is democratically elected by the adult members of the Indian community to be served by such organization and which includes the maximum participation of Indians in all phases of its activities (34 U.S.C. § 12291(a)(38)).

4. Nonprofit Tribal Organizations: (1) a victim service provider that has as its primary purpose to assist American Indian or Alaska Native victims of domestic violence, dating violence, sexual assault, or stalking; and (2) staff and leadership of the organization must include persons with a demonstrated history of assisting American Indian or Alaska Native victims of domestic violence, dating violence, sexual assault, or stalking (See 34 U.S.C. § 12291(a)(37)).

Note: A victim service provider is a nonprofit, nongovernmental or tribal organization or rape crisis center, including a state or tribal domestic violence and/or sexual assault coalition, that assists or advocates for domestic violence, dating violence, sexual assault, or stalking victims, including a domestic violence shelter, faith-based organization or other organization, with a documented history of effective work concerning domestic violence, dating violence, sexual assault, or stalking. 34 U.S.C. § 12291(a)(43). Victim service providers must provide direct services to victims of domestic violence, dating violence, sexual assault, or stalking as one of their primary purposes and have a demonstrated history of effective work in this field.

Faith-Based and Community Organizations Faith Based and community organizations that meet the eligibility requirements are eligible to receive awards under this solicitation (see “Faith-Based Organizations” on the OVW website for more information).

501(c)(3) Status Any entity that is eligible for this program based on its status as a nonprofit organization must be an organization that is described in section 501(c)(3) of the Internal Revenue Code of 1986 and is exempt from taxation under section 501(a) of that Code. See 34 U.S.C. § 12291(b)(16)(B)(i).

Ineligible Entities and Disqualifying Factors Applications submitted by ineligible entities or that do not meet all program eligibility requirements will not be considered for funding. In addition, an application deemed deficient in one or more of the following categories may not be considered for funding: 1. activities that compromise victim safety, 2. out-of-scope activities, 3. unallowable costs, 4. pre-award risk assessment, 5. completeness of application contents, and 6. timeliness. Failure to comply fully with all applicable unique entity identifier and SAM requirements (see Application and Submission section for more information on these requirements) will result in removal from consideration. An applicant with past performance issues, long-standing open audits, or an open criminal investigation also may not be considered for funding.

Note: Any nonprofit organization that holds money in offshore accounts for the purpose of avoiding paying the tax described in section 511(a) of the Internal Revenue Code is not eligible for a grant from this program. See 34 U.S.C. § 12291(b)(16)(B)(ii).

Cost Sharing or Matching This program has no matching or cost-sharing requirement.

Other Program Eligibility Requirements In addition to meeting the eligible entity requirements outlined above, applicants for this program must also meet the requirements below. All certification and other eligibility related documents must be current and developed in accordance with the FY 2021 solicitation.

Eligible Service Area Eligibility is limited to Indian tribes, tribal consortiums, tribal organizations, and nonprofit tribal organizations with programs and activities within Indian country and Alaska Native villages.

https://www.justice.gov/ovw/resources-applicants#Resources

Note: The term “Indian country” means “(a) all land within the limits of any Indian reservation under the jurisdiction of the United States Government, notwithstanding the issuance of any patent, and, including rights-of-way running through the reservation, (b) all dependent Indian communities within the borders of the United States whether within the original or subsequently acquired territory thereof, and whether within or without the limits of a state, and (c) all Indian allotments, the Indian titles to which have not been extinguished, including rights-of-way running through the same.” 18 U.S.C. § 1151. The term “Alaska Native village” has the same meaning given that term in the Alaska Native Claims Settlement Act (42 U.S.C. §§ 1601 et seq.). 34 U.S.C. § 12291(a)(1).

Limit on Number of Applications OVW will consider only one application per organization for the same service area. In addition, if an applicant submits multiple versions of the same application, OVW will review only the most recent system-validated version submitted before the deadline.

Application and Submission Information Address to Request Application Package The complete application package (this solicitation, including links to required forms) is available on Grants.gov and on the OVW website. Applicants wishing to request a paper copy of these materials should contact OVW.Tribal.SASP@usdoj.gov or 202-307-6026.

Pre-Application Information Session OVW will conduct an interactive optional web-based pre-application information session, and will post the session on its website https://www.justice.gov/ovw/resources-applicants. During this session, OVW staff will review this program’s requirements, review the solicitation, and allow for a brief question and answer period. The session is tentatively scheduled for February 9, 2021.

Participation in a pre-application information session is optional and not a requirement to be eligible to apply.

To register, contact the TSASP at OVW.Tribal.SASP@usdoj.gov or at 202-307-6026. Registration must be received at least one day prior to the start of the session.

Participants are not registered until they receive a confirmation email. Interested applicants needing additional language assistance should contact this program at OVW.Tribal.SASP@usdoj.gov or at 202-307-6026 as soon as possible, but no later than February 8, 2021.

Content and Form of Application Submission The information below (“ Letter of Intent” through “ Submission Dates and Times”) describes the full content and form of application submission.

Letter of Intent Applicants intending to apply for FY 2021 funding under this program are strongly encouraged to submit a Letter of Intent. The letter should state that the applicant is registered and current with SAM and with Grants.gov. The letter should be submitted to OVW at OVW.Tribal.SASP@usdoj.gov by March 4, 2021. This letter will not obligate the applicant to submit an application. See https://www.justice.gov/ovw/resources-applicants for a sample Letter of Intent.

Formatting and Technical Requirements Applications must follow the requirements below for all documents, unless otherwise noted.

Points may be deducted for applications that do not adhere to the following requirements:

Double-spaced (Data Requested with Application, Pre-Award Risk Assessment, and1.

charts may be single-spaced).

8½ x 11 inch pages.2.

One-inch margins.3.

O-OVW-2021-32001

https://www.justice.gov/ovw/how-apply mailto:OVW.Tribal.SASP@usdoj.gov https://www.justice.gov/ovw/resources-applicants mailto:OVW.Tribal.SASP@usdoj.gov mailto:OVW.Tribal.SASP@usdoj.gov

Type no smaller than 12 point, Times New Roman (TNR) or Arial font, except for4.

footnotes, which may be in 10-point font.

Page numbers.5.

No more than 15 pages for the Proposal Narrative.6.

Word documents in the following formats: Microsoft Word (.doc), PDF files (.pdf), or7.

Text Documents (.txt).

Headings and sub-headings that correspond to the sections identified in this section of8.

the solicitation.

Application Contents Applications must include the required documents and demonstrate that the program eligibility requirements have been met. For a complete checklist of the application contents, see the Application Checklist in the Other Information section of this solicitation.

OVW will not contact applicants for missing items on the list below. Applications that do not include all of the following documents will be considered substantially incomplete and will not be considered for funding:

Proposal Narrative.1.

Budget Detail Worksheet and Narrative.2.

Data Requested with Application.3.

Letter(s) of Support (LOS) (not required for Indian tribes).4.

Information to Complete the Application for Federal Assistance

(SF-424)

Application for Federal Assistance (SF-424) Applicants must complete the SF-424 in Grants.gov. The SF-424 is generated when the applicant begins the submission process. For “Type of Applicant,” do not select “other.” The amount of federal funding requested in the “Estimated Funding” section of this form must match the amount of federal funding requested in the budget section of the application package. This program does not require a match; therefore, the values for the Applicant line should be zero. The individual who is listed as “ Authorized Representative” must be an individual who has the authority to apply for and accept grant awards on behalf of the organization or jurisdiction.

Intergovernmental Review (SF-424 Question 19): This solicitation (“funding opportunity”) is not subject to Intergovernmental Review under Executive Order (E.O.) 12372. In completing the SF-424, an applicant is to answer question 19 by selecting the following response: “Program is not covered by E.O. 12372.”

Disclosure of Lobbying Activities (SF-LLL) All applicants must complete and submit the Disclosure of Lobbying Activities (SF-LLL) form in Grants.gov. Applicants that expend any funds for lobbying activities must provide the information requested on the SF-LLL. Applicants that do not expend any funds for lobbying activities should enter “N/A” in the required highlighted fields.

Standard Applicant Information (JustGrants 424 and General Agency Information) Applicants must complete this web-based form in JustGrants, which is pre-populated with the SF-424 data submitted in Grants.gov. Applicants are required to confirm the Authorized Representative, verify the legal name and address, and enter the ZIP code(s) for the areas affected by the project.

Proposal Abstract The Proposal Abstract must provide a short summary (no more than two pages double-spaced) of the proposed project, including names of applicant and partners, project title, purpose of the project (including goal and intended outcome), primary activities for which funds are requested, who will benefit (including geographic area to be served), products and deliverables, and how the applicant will measure progress in completing project goals and objectives. Applicants must not summarize past accomplishments in this section. The Proposal Abstract, which is to be entered into a text box in JustGrants. The total point value for the Proposal Abstract section is 5 points.

Proposal Narrative The Proposal Narrative may not exceed 15 pages, double-spaced, and reviewers will not read beyond this page limit. The Proposal Narrative must include the following three sections.

The total point value for the proposal narrative section is 70 points. Applicants must upload the Proposal Narrative as an attachment in JustGrants.

Purpose of the Proposal (25 Points)

This section must:

Describe the challenge or need faced by the tribal community(ies) to be served and how1.

the goal/vision for the proposal will meet that need.

Describe the tribal community(ies) to be served, including the geographic location and2.

the populations in the service area.

Using local data (reference the data source), discuss, in general, the problem of sexual3.

assault within the tribal community.

Identify the target population(s) that will be served by the project, and include data4.

regarding the target population(s).

Discuss culturally specific sexual assault training and TA resources needed to5.

successfully implement the proposed project.

For each of the following community resources, describe services currently available to6.

the target population(s) that will be served by the project. Include both tribal and non-tribal resources. Specifically discuss gaps and/or barriers to accessing the services for American Indian and Alaska Native sexual assault survivors and their family or household members. If the resource does not exist in the service area, specifically state such.

a,. victim advocacy program(s).

b. law enforcement.

c. civil and criminal courts.

d. sexual assault forensic exams and follow-up health care services.

e. mental health services – adult and child.

What Will Be Done (30 Points)

The application must provide a clear link between the proposed activities and the need identified in the “Purpose of the Proposal” section above. The application must not include any of the activities listed as unallowable costs in the Funding Restrictions section of this solicitation.

This section must:

1. Clearly define the measurable goals, objectives, activities, timeline for implementation (by project month or quarter), and person responsible for each task of the proposed project.

Note: Activities must be directly related to the provision of direct intervention and related assistance for sexual assault victims, family and household members of such victims, and those collaterally affected by the victimization, except for the perpetrator of such victimization.

Core victim services must include, at minimum: crisis intervention, advocacy and accompaniment, information and referral, counseling, support groups, and support for those collaterally affected by the victimization, including non-offending family and household members. Goals, objectives, and activities must include outreach and responses to survivors beyond intimate partner sexual violence and include a range of survivors (e.g., victims of sex trafficking who have also experienced sexual assault, adults abused as children, male survivors, child and youth survivors, and adults sexually assaulted by a person other than an intimate partner, such as a stranger, neighbor, family member, or coworker). In consideration of funding limitations and community needs, applicants may choose to focus on a specific age range.

2. Describe the approach to addressing the challenge or need identified in the Purpose of the Proposal section, including how the project will address the challenges associated with the remoteness of the service area.

3. Describe how the applicant will measure its progress in achieving the project’s goal(s)/vision. Identify targeted outcome(s) and describe any tool(s) the applicant will use to track those outcomes and report them to OVW. Tools may include OVW performance progress reports and logic model templates (both available at www.vawamei.org).

4. Describe how the applicant will move to project sustainability.

5. Describe how the proposed project takes into account, and will meet, the unique cultural concerns and needs of sexual assault survivors and their families within the service area.

6. Discuss the plan to ensure that key individuals involved in the proposed project receive sexual assault specific training and TA.

7. Describe how the proposed project will reach each population in the service area identified in the Purpose of the Proposal section.

Who Will Implement the Proposal (15 points)

This section must:

Identify the key individuals and organizations, including project partners,1.

involved in the proposed project.

Demonstrate that the individuals and organizations identified have the capacity2.

to address the stated need and can successfully implement the proposed project activities; attach resumes or job descriptions of all key personnel.

In addition, for an applicant applying as an Indian Tribe:

Identify where the program responsible for implementing the proposed project is1.

situated within the Tribe’s governmental structure (e.g., independent sexual assault response program, dual services domestic violence/sexual assault program, a component of a social services or behavioral health department).

Describe the overall services provided by the tribal government component2.

where the proposed project will be situated.

In addition, for an applicant applying as a tribal consortium, tribal organization, or nonprofit tribal organization:

Describe the overall services provided by the agency/organization responsible1.

for implementing the proposed project.

Describe how the organization partners with the federally recognized Indian2.

Tribe(s) within its service area to provide sexual assault victim services to victims and their families.

Budget and Associated Documentation Applicants must complete the web-based form in JustGrants for the budget worksheet and budget narrative. Applicants also must upload the applicable associated documentation as described below under each heading. The budget worksheet and budget narrative are worth a total of 25 points and will be reviewed separately from the proposal narrative. The associated documentation will not be scored, but failure to include it may result in removal from consideration or a delay in access to funding.

Budget Worksheet and Budget Narrative (Web-based Form) Complete the budget worksheet and narrative form for all applicable cost categories. The budget narrative must describe each line item requested in the budget and explain all costs http://www.vawamei.org included in the budget, including how the costs of goods and services are determined and how they will fulfill the objectives of the project. See the sample budget and the Creating a Budget webinar available on the OVW website at https://www.justice.gov/ovw/resources-applicants. Keep in mind that budgetary requirements vary among programs. Applicants must submit reasonable budgets based on the resources needed to implement their projects in their specific geographic location.

Award Period and Amount

The budget should cover a period of 36 months, commencing on October 1, 2021 and ending on September 30, 2024. Budgets should not exceed $375,000.

The budget and budget narrative will be reviewed separately from the proposed project narrative. The budget narrative must describe each line item requested in the budget and explain all costs included in the budget, including how the costs of goods and services are determined and how they will fulfill the objectives of the project.

The budget must:

Display a clear link between the specific project activities and the proposed budget1.

items. The budget should not contain items that are not supported by the proposal narrative.

Include funds to attend OVW-sponsored TTA in the amount of $15,000 for2.

applicants. This amount is for the entire 36 month and NOT per year. Applicants also may budget expenses in excess of the required amount if they are aware of relevant non-OVW sponsored conferences or training for which they would like permission to use grant funds to support staff/project partner attendance.

Include funds or describe other resources available to the applicant to ensure access for3.

individuals with disabilities, Deaf/hard of hearing individuals, and persons with limited English proficiency. See Accessibility under Federal Award Administration Information for more information.

Compensate all project partners for their full level of effort, unless otherwise stated in4.

the partner's letter of support. or other documentation demonstrating the partner agrees to less than full compensation. For more information on compensating project partners, see the sample Budget Detail Worksheet on the OVW website at https://www.justice.gov/ovw/resources-applicants.

Distinguish clearly between subawards and contracts in allocating any grant funds to5.

other entities. Pursuant to 2 C.F.R. § 200.331, a subaward is for the purpose of carrying out a portion of the federal award, such as compensating an MOU partner, and a contract is for the purpose of obtaining goods and services for the grantee’s own use.

The substance of the relationship is more important than the form of the agreement in determining whether the recipient of the pass-through funds is a subrecipient or a contractor. The awarding and monitoring of contracts must follow the recipient’s documented procurement procedures, including full and open competition, pursuant to the procurement standards and monitoring requirements in 2 C.F.R. §§ 200.317-200.329. The issuance and monitoring of subawards must meet the requirements of 2 C.F.R. § 200.332, which includes oversight of subrecipient/partner spending and monitoring performance measures and outcomes attributable to grant funds. For more information, see the sample Budget Detail Worksheet and the Solicitation Companion Guide on the OVW website at https://www.justice.gov/ovw/resources-applicants.

In addition, by statute, no more than five percent of funds received under this program may be used for administrative costs.

OVW awards are governed by the provisions of 2 C.F.R. Part 200 and the DOJ Financial Guide, which include information on allowable costs, methods of payment, audit requirements, accounting systems, and financial records. For additional information on allowable and unallowable costs, see the Funding Restrictions below and the sample budget on the OVW website at https://www.justice.gov/ovw/resources-applicant.

https://www.justice.gov/ovw/resources-applicants https://www.justice.gov/ovw/resources-applicants https://www.justice.gov/ovw/resources-applicants https://www.justice.gov/ovw/resources-applicants https://www.justice.gov/ovw/resources-applicants https://www.justice.gov/ovw/file/1030311/download https://www.justice.gov/ovw/file/1030311/download

Funding Restrictions The following information is provided to allow applicants to develop an application and budget consistent with program requirements.

Unallowable Costs The costs associated with the activities listed below are unallowable and must not be included in applicants’ budgets.

Lobbying.1.

Fundraising.2.

Purchase of real property.3.

Physical modifications to buildings, including minor renovations (such as painting or4.

carpeting).

Construction.5.

Food and Beverage/Costs for Refreshments and Meals Generally, food and beverage costs are not allowable. Recipients must receive prior approval to use grant funds to provide a working meal and/or refreshments at a meeting, conference, training, or other event; OVW may provide such approval if one of the following applies:

The location of the event is not in close proximity to food establishments, despite efforts1.

to secure a location near reasonably priced and accessible commercial food establishments.

Not serving food will significantly lengthen the day or necessitate extending the meeting2.

to achieve meeting outcomes.

A special presentation at a conference requires a plenary address where there is no3.

other time for food to be obtained.

Other extenuating circumstances necessitate the provision of food.4.

Justification for an exception listed above must be included in the applicant’s budget narrative. For additional information on restrictions on food and beverage expenditures go to https://www.justice.gov/ovw/conference-planning.

Conference Planning and Expenditure Limitations

Applicants’ budgets must be consistent with all requirements (including specific cost limits and prior approval and reporting requirements, where applicable) governing the use of federal funds for expenses related to conferences (which is defined to include meetings, retreats, seminars, symposiums, training, and other similar events), and costs of attendance at such events. Information on conference planning, minimization of costs, and conference reporting is available at https://www.justice.gov/ovw/conference-planning.

Pre-Agreement Cost OVW generally does not allow pre-award costs. Costs incurred prior to the start date of the award may not be charged to the project unless the recipient receives prior approval from OVW. See the DOJ Financial Guide for more information on pre-award costs.

Indirect Cost Rate Agreement (if applicable) Applicants that intend to charge indirect costs through the use of a negotiated indirect cost rate must have a current, signed, federally-approved indirect cost rate agreement and must upload and attach a copy of the agreement to their application in JustGrants. Applicants (other than state, local, and tribal governments) that do not have a current negotiated (including provisional) rate may elect to charge a de minimis rate of 10% of modified total direct costs, which may be used indefinitely. State, local, and tribal governments that have never negotiated an indirect cost rate with the federal government and receive less than $35 million in direct federal funding per year also may choose to use the 10% de minimis rate.

Organizations that wish to negotiate an indirect cost rate should contact OVW’s Grants Financial Management Division at OVW.GFMD@usdoj.gov or 1-888-514-8556 for more information.

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Financial Management Questionnaire (including applicant disclosure of high-risk status) Applicant Financial Capability Questionnaire (if applicable) All nonprofit, nongovernmental organizations that apply for funding from OVW and have not previously (or within the last three years) received funding from OVW must complete an Applicant Financial Capability Questionnaire and attach it to their application in JustGrants. In addition, applicants may be required to submit their current year’s audit report at a later time.

The questionnaire can be found at https://www.justice.gov/ovw/file/866126/download.

Pre-Award Risk Assessment Each applicant must respond to the questions below in a document uploaded and attached to its application in JustGrants. Do not submit responses from a prior fiscal year without updating them to be responsive to all questions listed below. This information will be used for a mandatory pre-award risk assessment. Failure to provide this information or to respond to questions from OVW regarding this information in a timely manner could result in the application being removed from consideration or a delay in access to funds. Provide complete responses that address all questions included for each numbered item. This document should be no more than four pages and may be single or double-spaced.

Will all funds awarded under this program be maintained in a manner that they will be1.

accounted for separately and distinctly from other sources of revenue/funding? Provide a brief description of the applicant’s policies and procedures that ensure funds will be tracked appropriately.

Does the applicant have written accounting policies and procedures? How often are2.

these policies and procedures updated? Provide a brief list of the topics covered in the applicant’s policies and procedures. OVW may request a copy for review during the application/award process or as part of the grant monitoring process.

Is the applicant’s financial management system able to track actual expenditures and3.

outlays with budgeted amounts for each grant or subgrant? Provide a brief summary of the organization’s process for tracking expenditures, including tracking budgeted versus actual amounts.

Does the applicant have procedures in place for minimizing the time between transfer of4.

funds from the United States Treasury and disbursement for project activities? Provide a short summary of the applicant’s policy for requesting payments for grant awards.

Does the applicant have effective internal controls in place to ensure that federal funds5.

are used solely for authorized purposes? Provide a brief description of the applicant’s internal controls that will provide reasonable assurance that the award funds will be managed properly.

Does the applicant have a documented records retention policy? If so, briefly describe6.

the policy and confirm that the policy complies with federal regulations. Information on Record Retention and Access can be found at 2 C.F.R. §§ 200.334-200.338.

Does the applicant or any of its employees have any potential personal or7.

organizational conflicts of interest related to the possible receipt of OVW award funds?

Applicants are required to disclose in writing any potential conflicts of interest to their awarding agency. See 2 C.F.R. § 200.112 and Chapter 3.20, Grant Fraud, Waste and Abuse, of the DOJ Financial Guide for additional information.

Is the individual primarily responsible for fiscal and administrative oversight of grant8.

awards familiar with the applicable grants management rules, principles, and regulations including the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (2 C.F.R. Part 200)? Provide a short list of the individual’s qualifications/experience. If the individual is not familiar with the applicable rules and regulations, the applicant must contact OVW’s Grants Financial Management Division at OVW.GFMD@usdoj.gov or 1-888-514-8556 immediately after the applicant is notified of its award to coordinate training.

Does the applicant have policies and procedures in place to manage subawards and9.

monitor activities of subrecipients as necessary to ensure that subawards are used for authorized purposes, in compliance with laws, regulations, and terms and conditions of the award, and that established subaward performance goals are achieved (2 C.F.R. §§ 200.331-200.333)? Provide a brief description of the organization’s policies and procedures on subrecipient management and monitoring.

Does the applicant currently require employees to maintain time distribution records that10.

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https://www.justice.gov/ovw/file/866126/download https://www.justice.gov/ovw/file/1030311/download accurately reflect the work performed on specific activities or cost objectives in order to support the distribution of employees’ salaries among federal awards or other activities (2 C.F.R. § 200.430)? Budget estimates do not qualify as support for charges to federal awards. Provide a brief description of the organization’s established timekeeping policies and procedures.

Is the applicant designated as high risk by a federal agency outside of DOJ? (“High11.

risk” includes any status under which a federal awarding agency provides additional oversight due to the applicant entity’s past performance, or other programmatic or financial concerns with the applicant entity.) If so, provide the names(s) of the federal awarding agency, the date(s) the agency notified the applicant entity of the high risk designation, contact information for the high risk point of contact at the federal agency, and the reason for the high risk status, as set out by the federal agency.

Disclosure of Process Related to Executive Compensation An applicant that is a nonprofit organization may be required to make certain disclosures relating to the processes it uses to determine the compensation of its officers, directors, trustees, and key employees and must upload and attach a document with these disclosures to its application in JustGrants.

Under certain circumstances, a nonprofit organization that provides unreasonably high compensation to certain persons may subject both the organization’s managers and those who receive the compensation to additional federal taxes. A rebuttable presumption of the reasonableness of a nonprofit organization’s compensation arrangements, however, may be available if the nonprofit organization satisfies certain rules set out in Internal Revenue Service regulations with regard to its compensation decisions.

Each applicant must state at the time of its application (in the Data Requested with Application mentioned earlier) whether the applicant is a nonprofit organization that uses the Internal Revenue Service's three-step safe-harbor procedure to establish a rebuttable presumption that its executives' compensation is reasonable. If the applicant states that it uses the safe-harbor procedure, then it must disclose, in an attachment to its application (to be titled "Disclosure of Process Related to Executive Compensation"), the process it uses to determine the compensation of its officers, directors, trustees, and key employees (together, "covered persons"). See 34 U.S.C. § 12291(b)(16)(B)(iii).

At a…