PKG00264939-instructions.pdf

OMB No. 1122-0020 Approval Expires 1/31/2022

U.S. Department of Justice Office on Violence Against Women

OVW Fiscal Year 2021 Grants to Reduce Domestic Violence, Dating Violence, Sexual Assault and

Stalking on Campus Program Solicitation

Assistance Listing Number # 16.525

Grants.gov Opportunity Number: O-OVW-2021-47006

Solicitation Release Date: January 12, 2021 5:00 PM

Version: 1

Grants.gov Deadline: March 02, 2021 11:59 PM

Application JustGrants Deadline: March 16, 2021 11:59 PM

Eligible Applicants:

Private institutions of higher education, Public and State controlled institutions of higher education, Other

Other Eligible applicants are limited to: Institutions of higher education in the United States and U.S. territories. For more information, see the Eligibility Information section of this solicitation.

O-OVW-2021-47006

Letter of Intent Applicants are strongly encouraged to submit a non-binding Letter of Intent to OVW.Campus@usdoj.gov by February 23, 2021. Interested applicants who do not submit a Letter of Intent are still eligible to apply. For more information, see the Application and Submission Information section of this solicitation.

Pre-Application Information Sessions OVW will conduct two web-based Pre-Application Information Sessions. For more information, see the Application and Submission Information section of this solicitation.

Contact Information For assistance with the requirements of this solicitation, email OVW at OVW.Campus@usdoj.gov. Alternatively, interested parties may call OVW at 202-598-6789.

Submission Information Registration: To submit an application, all applicants must obtain a Data Universal Number System (DUNS) number and register online with the System for Award Management (SAM) and with Grants.gov. To ensure sufficient time to complete the registration process, applicants must obtain a DUNS number and register online with SAM and with Grants.gov immediately, but no later than February 23, 2021.

Submission: Applications for this program will be submitted through a NEW two-step process: (1) submission of the SF-424 and SF-LLL in Grants.gov and (2) submission of the full application including attachments in the Justice Grants System (JustGrants). Submit the SF-424 and SF-LLL as early as possible, but not later than 24-48 hours before the Grants.gov deadline. For technical assistance with Grants.gov, contact Grants.gov Applicant Support at 1-800-518-4726 or support@grants.gov. For technical assistance with JustGrants, contact OVW JustGrants Support at 1-866-655-4482 or OVW.JustGrantsSupport@usdoj.gov.

For more information about registration and submission, see the Application and Submission Information section of this solicitation.

Notification OVW anticipates notifying applicants of funding decisions by October 1, 2021.

O-OVW-2021-47006

mailto:OVW.Campus@usdoj.gov

Contents

Contact Information Program Description

Overview of OVW Statutory Authority About this OVW Program Program Scope Purpose Areas OVW Priority Areas Activities that Compromise Victim Safety and Recovery or Undermine Offender Accountability Out-of-Scope Activities Activities Requiring Prior Approval

Federal Award Information Awards, Amounts and Durations Availability of Funds Types of Awards Award Period and Amounts Types of Applications Mandatory Program Requirements

Eligibility Information Eligible Applicants Cost Sharing or Matching Other Program Eligibility Requirements

Application and Submission Information Information to Complete the Application for Federal Assistance (SF-424) . 21 Standard Applicant Information (JustGrants 424 and General Agency Information) Proposal Abstract Proposal Narrative Budget and Associated Documentation Budget Worksheet and Budget Narrative (Web-based Form)

Pre-Agreement Cost Indirect Cost Rate Agreement (if applicable) Financial Management Questionnaire (including applicant disclosure of high-risk status) Data Requested with Application Certifications of Eligibility and Statutory Minimum Requirements Memoranda of Understanding (MOUs) and Other Supportive Documents Additional Application Components Letters of Nonsupplanting Confidentiality Notice Form Disclosures and Assurances Disclosure of Lobbying Activities DOJ Certified Standard Assurances Applicant Disclosure of Duplication in Cost Items DOJ Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; and Drug-Free Workplace Requirements . 37 How to Apply Submission Dates and Time

Application Review Information Review Criteria Review and Selection Process Anticipated Announcement and Federal Award Dates

Federal Award Administration Information Federal Award Notices Administrative, National Policy, and Other Legal Requirements General Information about Post-Federal Award Reporting Requirements . 45

Federal Awarding Agency Contact(s) Other Information

Public Reporting Burden- Paper Work Reduction Act Notice Application Checklist

Program Description Overview of OVW OVW is a component of the United States Department of Justice (DOJ). Created in 1995, OVW administers grant programs authorized by the Violence Against Women Act (VAWA) and subsequent legislation and provides national leadership on issues of domestic violence, dating violence, sexual assault, and stalking. OVW grants support coordinated community responses to hold offenders accountable and serve victims.

Statutory Authority 34 U.S.C. § 20125

About this OVW Program This program is authorized 34 U.S.C. § 20125. The Grants to Reduce Domestic Violence, Dating Violence, Sexual Assault, and Stalking on Campus Program (Campus Program) (CFDA# 16.525) encourages institutions of higher education to develop and strengthen effective security and investigation strategies to combat domestic violence, dating violence, sexual assault, and stalking on campus, develop and strengthen victim services in cases involving such crimes on campus, and develop and strengthen prevention education and awareness programs. For additional information about this program and related performance measures, including how awards contribute to the achievement of program goals and objectives, see:

OVW grant program information: OVW Grants and Programs webpage Program performance measures under the Measuring Effectiveness Initiative: VAWA Measuring Effectiveness Initiative webpage Examples of successful projects in OVW's most recent report to Congress on the effectiveness of VAWA grant programs: 2018 Biennial Report

Program Scope Activities supported by this program are determined by statute, federal regulations, and OVW policies. If an applicant receives an award, the funded project is bound by this solicitation, the DOJ Financial Guide, including updates to the financial guide after an award is made, the Solicitation Companion Guide, and the conditions of the award.

https://www.justice.gov/ovw/grant-programs https://www.vawamei.org/grant-programs/ https://www.vawamei.org/grant-programs/ https://www.justice.gov/ovw/page/file/1292636/download https://www.justice.gov/ovw/page/file/1298396/download https://www.justice.gov/ovw/resources-applicants

Purpose Areas Pursuant to 34 U.S.C. § 20125(b), funds under this program must be used for one or more of the following purposes:

To provide personnel, training, technical assistance, data collection, and other1.

equipment with respect to the increased apprehension, investigation, and adjudication of persons committing domestic violence, dating violence, sexual assault, and stalking on campus.

To develop, strengthen, and implement campus policies, protocols, and services that2.

more effectively identify and respond to the crimes of domestic violence, dating violence, sexual assault and stalking, including the use of technology to commit these crimes, and to train campus administrators, campus security personnel, and personnel serving on campus disciplinary or judicial boards on such policies, protocols, and services.

To implement and operate education programs for the prevention of domestic violence,3.

dating violence, sexual assault, and stalking.

To develop, enlarge, or strengthen victim services programs and population specific4.

services on the campuses of the institutions involved, including programs providing legal, medical, or psychological counseling, for victims of domestic violence, dating violence, sexual assault, and stalking, and to improve delivery of victim assistance on campus. To the extent practicable, such an institution shall collaborate with any victim service providers in the community in which the institution is located. If appropriate victim services programs are not available in the community or are not accessible to students, the institution shall, to the extent practicable, provide a victim services program on campus or create a victim services program in collaboration with a community-based organization. The institution shall use not less than 20 percent of the funds made available through the grant for a victim services program provided in accordance with this paragraph, regardless of whether the services are provided by the institution or in coordination with community victim service providers.

To create, disseminate, or otherwise provide assistance and information about victims'5.

options on and off campus to bring disciplinary or other legal action, including assistance to victims in immigration matters.

To develop, install, or expand data collection and communication systems, including6.

computerized systems, linking campus security to the local law enforcement for the purpose of identifying and tracking arrests, protection orders, violations of protection orders, prosecutions, and convictions with respect to the crimes of domestic violence, dating violence, sexual assault, and stalking on campus.

To provide capital improvements (including improved lighting and communications7.

facilities but not including the construction of buildings) on campuses to address the crimes of domestic violence, dating violence, sexual assault, and stalking.

To support improved coordination among campus administrators, campus security8.

personnel, and local law enforcement to reduce domestic violence, dating violence, sexual assault, and stalking on campus.

To develop or adapt and provide developmental, culturally appropriate, and linguistically9.

accessible print or electronic materials to address both prevention and intervention in domestic violence, dating violence, sexual violence, and stalking.

To develop or adapt population specific strategies and projects for victims of domestic10.

violence, dating violence, sexual assault, and stalking from underserved populations on campus.

Applicants proposing to use grant funds under purpose areas 6 and/or 7 must ensure that these grant-funded activities are part of an overall comprehensive coordinated campus and community response that includes proposed activities under other purpose areas.

OVW Priority Areas In FY 2021, OVW is interested in supporting the priority areas identified below. Applications proposing activities in the following areas will be given special consideration:

1. Reduce violent crime against women and promote victim safety through investing in law enforcement, increasing prosecution, and promoting effective prevention.

To qualify for this priority area, applicants must propose at least one of the following activities:

1) Incorporate lethality assessments and protocols into their training topics and coordinated response strategies by collaborating with local law enforcement agencies and/or local criminal justice agencies.

2) Create protocols for how the coordinated community response (CCR) team and existing campus behavioral and crisis intervention teams can collaborate to more readily identify repeat offenders and offenders at high risk for committing domestic violence, dating violence, sexual assault, or stalking.

3) Partner with a local prosecutor’s office to develop strategies that will increase the prosecution of campus-related incidents of domestic violence, dating violence, sexual assault, and stalking.

2. Increase efforts to combat stalking.

To qualify for this OVW priority area, applicants must ensure that 50% or more of proposed grant activities primarily address stalking. Funding can support prevention programs, response protocols, and specialized training.

Activities that Compromise Victim Safety and Recovery or Undermine Offender Accountability OVW does not fund activities that jeopardize victim safety, deter or prevent physical or emotional healing for victims, or allow offenders to escape responsibility for their actions.

Applications that propose any such activities may receive a deduction in points during the review process or may be eliminated from consideration. Information on activities that compromise victim safety and recovery or undermine offender accountability may be found in the Solicitation Companion Guide.

Out-of-Scope Activities The activities listed below are out of the program scope and will not be supported by this program’s funding. See also the list of unallowable costs in the Funding Restrictions section of this solicitation.

1. Research projects. Funds under this program may not be used to conduct research, defined in 28 C.F.R. § 46.102 as a systematic investigation designed to develop or contribute to generalizable knowledge. Surveys and focus groups, depending on their design and purpose, may constitute research and therefore be out-of-scope. Prohibited research does not include assessments conducted for internal improvement purposes only (see Limited Use of Funds below). For information on distinguishing between research and assessments, see the Solicitation Companion Guide

2. Projects that focus primarily on alcohol and substance abuse.

3. Activities that focus on sexual harassment issues that do not involve domestic violence, dating violence sexual assault, or stalking.

4. Education or prevention programs for elementary and secondary students on domestic violence, dating violence, sexual assault, and stalking.

5. Mandatory self-defense classes or self-defense classes as the only means of providing prevention education programs to students.

6. Theater performances that do not specifically address domestic violence, dating violence, sexual assault, or stalking.

7. Products and/or materials that are not specifically focused on the dynamics of domestic violence, dating violence, sexual assault, and stalking and campus responses to these crimes.

8. Victim assistance not directly related to the victimization.

9. Purchase of anonymous web-based reporting systems (excludes law enforcement incident/report databases) or apps for students.

10. Incentives for students to participate in mandatory trainings and climate surveys. (Note:

OVW does not discourage incentives for such activities; however, grant funds may not be used for such purposes.)

11. Support for Title IX Investigator or Coordinator positions and trainings, conferences, activities, or materials focused primarily on Title IX. (Note: Campus Program recipients should nonetheless ensure that they are familiar and comply with current regulations from the Department of Education on Title IX compliance, available at https://www2.ed.gov/policy/rights/reg/ocr/index.html.)

12. “Do-It-Yourself” sexual assault evidence collection kits.

Applications that propose activities deemed to be substantially out-of-scope may receive a deduction in points during the review process or may be eliminated from consideration.

https://www.justice.gov/ovw/resources-applicants https://www2.ed.gov/policy/rights/reg/ocr/index.html

Limited Use of Funds Grantees may use up to three percent of grant award funds to assess their work for internal improvement purposes only, such as by convening a listening session to identify service gaps in the community or surveying training participants about the quality of training content and delivery. Applicants considering such assessments must refer to the OVW research decision tree in the Solicitation Companion Guide to ensure that the activity does not qualify as human subjects research. The Solicitation Companion Guide also provides additional information on federal requirements related to research, assessments, and surveys.

Activities Requiring Prior Approval Activities listed below will require prior approval in order to be supported by grant funds (see the Solicitation Companion Guide for more information on relevant requirements).

1. Surveys, whether conducted as part of a program or needs assessment, or for any other purpose. Prior approval is necessary to determine whether the activity is within the scope of the award and meets the requirements of the Paperwork Reduction Act.

2. Renovations, including such minor things as painting, carpeting, or installing lighting. In addition to obtaining prior approval, recipients must follow all necessary steps to ensure that funded renovations are in compliance with the National Environmental Policy Act (NEPA) and related laws, which may be time consuming and may include public notice and consultation.

Federal Award Information Awards, Amounts and Durations Anticipated Number of Awards

Anticipated Maximum Dollar Amount of Awards $750,000.00

Period of Performance Start Date

10/1/21 12:00 AM

Period of Performance Duration (Months)

O-OVW-2021-47006

Anticipated Total Amount to be Awarded Under Solicitation $20,000,000.00

Availability of Funds All awards are subject to the availability of appropriated funds and any modifications or additional requirements that may be imposed by law. There is no guarantee that funds will be available in the future. OVW may elect to make awards in a future fiscal year for applications submitted under this solicitation but not selected for FY 2021 funding, depending on the merits of the applications and the availability of funding.

Types of Awards Awards will be made as grants.

Award Period and Amounts The award period is 36 months. Budgets must reflect 36 months of project activity, and the total “estimated funding” on the SF-424 must reflect 36 months. OVW anticipates that the award period will start on October 1, 2021.

This program typically makes awards in the range of $300,000 - $750,000. OVW estimates that it will make up to 52 awards for an estimated $20,000,000.

Funding levels under this program for FY 2021 are:

1. Individual applicants (as defined under sub-types below): Awards will be made up to $300,000 for the entire 36 months.

2. Consortium applicants (as defined under sub-types below):

Two to four institutions: Awards will be made for up to $550,000 for the entire 36 months.

Five or more institutions: Awards will be made for up to $750,000 for the entire 36 months.

OVW has the discretion to make awards for greater or lesser amounts than requested and to negotiate the scope of work and budget with applicants prior to making an award.

Types of Applications In FY 2021, OVW will accept applications for this program from the following:

New: Applicants that have never received funding under this program as a lead institution or whose previous funding expired on or before March 16, 2020.

Continuation: Applicants that have an existing or recently closed award (closed after March 16, 2020) under this program. Continuation funding is not guaranteed.

In FY 2021, OVW may support applicants that have received three or more prior cycles of grant funding. However, only a limited number of awards in this category will be supported.

Applicants that have received three or more cycles should indicate in their application that they are applying as a new applicant, even if their most recent award is open or recently closed (after March 16, 2020).

Recipients of an FY 2019 or FY 2020 award under this program are NOT eligible to apply as the lead applicant. In addition, a campus that was the recipient of an FY 2019 or FY 2020 award as a consortium member is not eligible to apply as the lead or a consortium member on an FY 2021 proposal.

Note: Current grantees with a substantial amount of unobligated funds remaining (50 percent or more of the previous award) as of March 31, 2021 without adequate justification may not be considered for funding or may receive a reduced award amount if selected for funding in FY 2021.

Sub-Type: In addition to identifying as a new or continuing applicant, OVW has determined that applicants for this program must also identify as one of the sub-types listed below.

1. An individual applicant is a single institution of higher education that proposes to develop and implement project activities on its own campus.

2. A consortium applicant involves two or more institutions of higher education working together to implement the project activities. Each institution within the consortium must fully implement the statutory and mandatory program requirements on its respective campus. A consortium application must fully describe the relationship among the various entities identified. While all members of the consortium are equal partners in decision-making and should work in a cooperative and coordinated manner on all project activities, the application should identify one college or university as the entity to receive and administer grant funds (as fiscal entities only) as well as to coordinate all grant-funded consortium activities. As equal partners in this project, each member of the consortium must be consulted before any significant changes or decision in project goals or budgeting can be made.

Note: Consortium applicants must ensure that each participating institution is also eligible to apply.

Note: Applicants may only submit one proposal (either individual or consortium). In addition, for purposes of the Campus Program, satellite or branch campuses are not considered separate institutions. Therefore, an institution with multiple satellite or branch locations must apply as an individual applicant.

Mandatory Program Requirements Applicants/grantees that receive funding under the Campus Program are required to comply with the statutory minimum requirements (34 U.S.C. § 20125(d)(3)(A)-(D)) and additional mandatory program requirements as described below.

New grantees must complete ALL of the statutory requirements and 1-5A of the additional program requirements below. Continuation grantees must complete ALL of the statutory requirements and 1-4 and 5B of additional requirements.

Statutory Minimum Requirements

1. Create a CCR including both organizations external to the institution and relevant divisions of the institution. This includes establishing a CCR team that consists of both:

a. External Partnerships as outlined in the External Memorandum of Understanding (EMOU) with:

i. At least one criminal justice agency, such as a local law enforcement agency, prosecutor’s office, or court. Note: An applicant with sworn campus law enforcement or campus security officers is still required to partner with a criminal justice agency from the jurisdiction in which the campus is located and may also partner with additional criminal justice agencies if the applicant chooses. If an applicant has only non-sworn campus law enforcement or security officers, it must partner with a local law enforcement agency and may partner with additional criminal justice agencies if the applicant chooses.

AND

ii. At least one domestic violence, dating violence, sexual assault, or stalking victim service provider within the community where the institution is located. A victim service provider is a nonprofit, nongovernmental or tribal organization or rape crisis center, including a state or tribal domestic violence and/or sexual assault coalition, that assists or advocates for domestic violence, dating violence, sexual assault, or stalking victims, including a domestic violence shelter, faith-based organization or other organization, with a documented history of effective work concerning domestic violence, dating violence, sexual assault, or stalking. 34 U.S.C. § 12291(a)(43). Victim service providers must provide direct services to victims of domestic violence, dating violence, sexual assault, or stalking as one of their primary purposes and have a demonstrated history of effective work in this field.

Note: Applications that fail to include both types of partners listed above in the EMOU will not be forwarded for peer review and will be removed from further consideration.

Applicants are also encouraged to include as EMOU partners other local entities, such as civil legal organizations, mental health providers, or faith based organizations.

b. Internal Partnerships as outlined in the Internal Memorandum of Understanding (IMOU) with a wide variety of departments, offices, and organizations within the institution of higher education, but at a minimum with:

i. The institution of higher education’s president or designee.

ii. Student affairs administrators.

iii. Clery Act compliance officers and campus security authorities.

iv. Campus-based victim service providers, if applicable.

v. Campus law enforcement or public safety personnel.

vi. Campus housing authorities, if applicable.

vii. Campus disciplinary board members, disciplinary process investigators and adjudicators, and/or hearing officers.

Note: Applicants that fail to include an IMOU will not be forwarded for peer review and will be removed from further consideration.

2. Establish a mandatory prevention/education program about domestic violence, dating violence, sexual assault, and stalking for all incoming students (i.e., first year and transfer). The program must include information about domestic violence, dating violence, sexual assault, and stalking as well as information about the campus’s policies and protocols, student code of conduct, local and national resources, hotlines, legal, medical, mental health, and other assistance. Additional topics must include, at a minimum: 1) how to file internal administrative complaints and local criminal charges; 2) common myths about the causes of violence against women; 3) the availability of resources for victims; 4) how to support peers who are victims; 4) sanctions for offenders; and, 5) the benefits of reporting these crimes.

Campuses must:

a. Work in collaboration with campus and community-based victim services organizations to develop the mandatory prevention/education program for all incoming students

b. Develop a mechanism to verify and document the full participation of each incoming student in the prevention/education program (e.g., student sign-in, card verification, registration restrictions, or class credit).

3. Train all campus law enforcement to respond effectively to domestic violence, dating violence, sexual assault, and stalking. Throughout the award period, ongoing trainings must be provided to all campus law enforcement or security personnel, if applicable, and local or community first-responders, including officers from law enforcement units and dispatchers dedicated to responding to reports of campus domestic violence, dating violence, sexual assault, and stalking. This ongoing training program must reflect current best practices in the field. All mandatory campus law enforcement training programs on domestic violence, dating violence, sexual assault, and stalking must be developed and presented in collaboration with campus and local law enforcement partners and community-based victim advocates. Training topics must include, but not be limited to: information about relevant state and federal laws; arrest protocols; information on enforcement of orders of protection;

instruction on making primary aggressor determinations; technology-facilitated stalking behaviors; victim responses to trauma; neurobiology of trauma; lethality assessments; tactics of offenders; forensic interviewing techniques; information on sex offender registries; and “non-stranger” sexual assault investigations.

4. Train all participants in the disciplinary process, including members of campus disciplinary boards and investigators, to respond effectively to situations involving domestic violence, dating violence, sexual assault, and stalking. All members of the campus disciplinary process, including investigators, officials responsible for appeals, officials making determinations or issuing sanctions, faculty, staff, students, and administrators, must receive ongoing, relevant training throughout the award period from organizations with a demonstrated expertise in domestic violence, dating violence, sexual assault, and stalking. This ongoing training program must reflect current best practices in the field. Training topics must include, but not be limited to: information about the causes and effects of domestic violence, dating violence, sexual assault, and stalking; a review of the student conduct code; appropriate range of sanctions; definitions of domestic violence, dating violence, sexual assault, and stalking; the ways victims respond to trauma; neurobiology of trauma; tactics of offenders; information on the issue of consent in sexual assault cases; how to judge credibility; and alcohol and drug facilitated sexual assault.

Additional mandatory program requirements

1. Implement universal prevention strategies that include:

a. An ongoing prevention program on domestic violence, dating violence, sexual assault, and stalking for the entire campus community.

b. A bystander intervention program for all students.

2. Provide comprehensive, confidential victim services and advocacy by:

a. Partnering with an off-campus victim service provider as defined under Statutory Minimum Requirements. The confidential victim services and advocacy must include, at a minimum, developing a referral process, creating victim-centered response protocols, and providing 24-hour accessibility.

OR

b. Developing a campus-based victim services program, which must provide a range of crisis intervention and advocacy services, including appropriate referrals to community services; assistance with housing and educational matters; and court, student conduct, and medical accompaniment. If an applicant proposes to develop a campus-based victim services program, then the applicant is deemed to be implementing Purpose Area 4 and must allocate 20% or more of the grant funding to develop these services. On-campus counseling services alone do not meet the requirement to provide comprehensive victim services either on or off campus.

Note: Applications must acknowledge that they are aware of the statutory requirements regarding compliance with the confidentiality and privacy provisions of VAWA, 34 U.S.C. § 12291(b)(2) (see the confidentiality notice form.)

Note: Training provided by a victim service provider and/or their participation in the CCR does not meet this program requirement.

3. Work closely with OVW TA providers throughout the entire project period including the completion of a core competency TA assessment; the development of a new or revised needs assessment or use of an existing needs assessment; and the development of a new or revised strategic plan. The Project Director and/or CCR team must participate in all TA events supported by OVW related to this program. This will include, but not be limited to, frequent, regular contact with the TA provider throughout the project period, TA on-site visits, telephone/video conference calls, grantee meetings, and web-based trainings.

4. Participate in an OVW-sponsored assessment or program evaluation, if applicable.

Therefore, recipients may be expected to dedicate some OVW-funded time and resources to participating in an assessment or evaluation.

5. Follow the appropriate staffing and activities requirements for New and Continuation grantees, as outlined below:

A. New grantees must:

a. Participate in a mandatory New Grantee Orientation.

b. Participate with the same CCR team in a minimum of five OVW-sponsored TA events (three trainings in the first year, one training in the second year, and one training in the third year).

c. Engage in a one-year planning period, during which CCR team members will meet regularly to develop a strategic plan, plan project implementation, and develop prevention programming, training curricula, and protocols.

d. Support a Project Director who is at least a .75 full time employee (FTE). (For a Consortium project, there must be one Project Director who is at least a .75 FTE to oversee the project. Additionally, there must be a Project Director on every campus included in the consortium, even if they are not funded by the grant).

B. Continuation grantees must:

a. Participate in New Grantee Orientation and TA Institutes as directed by OVW.

b. Propose new project activities in each of the following areas: 1) improving effectiveness of CCR teams; 2) expanding or strengthening efforts to implement a comprehensive prevention plan; and 3) enhancing campus responses and supports for victims.

c. Support a Project Director who is at least a .50 FTE or provide a justification in the project narrative for a Project Director who is less than a .50 FTE.

Note: A Project Director’s primary role in either a new or continuation award is to oversee the project through the planning and/or implementation phases of the grant, coordinate the work of the CCR team, and ensure the project achieves its stated goals.

In light of the scope of work needed for effective implementation and to avoid potential conflicts of interest, the Project Director must not be a Title IX Coordinator or victim advocate and must not be located in or supervised by the Title IX office or any Title IX position. Failure to establish this separation will result in a loss of points.

Eligibility Information Eligible Applicants Pursuant to 34 U.S.C. § 20125, institutions of higher education are the only entities that are eligible to apply for this program. An institution of higher education is an educational institution in any state that: (1) admits as regular students only persons having a certificate of graduation from a school providing secondary education, or the recognized equivalent of such a certificate; or students who have completed a secondary school education in a home school setting that is treated as a home school or private school under state law; (2) is legally authorized within such state to provide a program of education beyond secondary education;

(3) provides an educational program for which the institution awards a bachelor's degree or provides not less than a 2-year program that is acceptable for full credit toward such a degree, or awards a degree that is acceptable for admission to a graduate or professional degree program; (4) is a public or other nonprofit institution; and (5) is accredited by a nationally recognized accrediting agency or association, or if not so accredited, is an institution that has been granted preaccreditation status by such an agency or association that has been recognized by the Secretary of Education for the granting of preaccreditation status, and the Secretary of Education has determined that there is satisfactory assurance that the institution will meet the accreditation standards of such an agency or association within a reasonable time.

The term “state” means any of the several states and the District of Columbia, the Commonwealth of Puerto Rico, Guam, American Samoa, the U.S. Virgin Islands, and the Northern Mariana Islands. 34 U.S.C. § 12291(a)(31).

Eligible entities include tribal colleges and universities and historically black colleges and universities (HBCUs), to which OVW is required to ensure equitable distribution of grants. See 34 U.S.C. § 20125(a)(3)(C).

Faith-Based and Community Organizations Faith Based Institutions that meet the eligibility requirements are eligible to receive awards under this solicitation (see “Faith-Based Organizations” on the OVW website for more information).

Executive Order 13929 Safe Policing for Safe Communities

To advance Executive Order 13929 Safe Policing for Safe Communities, the Attorney General determined that all state, local, and university or college law enforcement agencies must be certified by an approved independent credentialing body or have started the certification process to be eligible for FY 2021 DOJ discretionary grant funding, either as a recipient or a subrecipient. To become certified, the law enforcement agency must meet two mandatory conditions: (1) the agency’s use of force policies adhere to all applicable federal, state, and local laws; and (2) the agency’s use of force policies prohibit chokeholds except in situations where use of deadly force is allowed by law. For detailed information on this new certification requirement, see Safe Policing to access the Standards for Certification on Safe Policing for Safe Communities, Implementation Fact Sheet, and List of Designated Independent Credentialing Bodies.

Ineligible Entities and Disqualifying Factors

Applications submitted by ineligible entities or that do not meet all program eligibility requirements will not be considered for funding. In addition, an application deemed deficient in one or more of the following categories may not be considered for funding: 1. activities that compromise victim safety, 2. out-of-scope activities, 3. unallowable costs, 4. pre-award risk assessment, 5. completeness of application contents, and 6. timeliness. Failure to comply fully with all applicable unique entity identifier and SAM requirements (see Application and Submission section for more information on these requirements) will result in removal from consideration. An applicant with past performance issues, long-standing open audits, or an open criminal investigation also may not be considered for funding.

O-OVW-2021-47006

https://www.justice.gov/ovw/resources-applicants#Resources https://cops.usdoj.gov/SafePolicingEO

Note: Any nonprofit organization that holds money in offshore accounts for the purpose of avoiding paying the tax described in section 511(a) of the Internal Revenue Code is not eligible for a grant from this program. See 34 U.S.C. § 12291(b)(16)(B)(ii).

Cost Sharing or Matching This program has no matching or cost-sharing requirement.

Other Program Eligibility Requirements In addition to meeting the eligible entity requirements outlined above, applicants for this program must also meet the requirements below. All certification and other eligibility related documents must be current and developed in accordance with the FY 2021 solicitation.

Certifications

Certifications must take the form of a letter, on letterhead, signed, and dated by the authorized representative (President, Chancellor, Provost, and/or designee with similar authority) for each of the institutions of higher education that are involved in the project. Failure to provide required certifications will disqualify an application from further consideration. The signed certification letter must be uploaded as a separate attachment in Grants.gov. Sample certification letters can be found on the OVW website at https://www.justice.gov/ovw/resources-applicants.

All applicants under the Campus Program must submit two certification letters:

1. Certification of Eligibility Pursuant to 34 U.S.C. § 20125(c)(3), all Campus Program applicants must certify that they are in compliance with section 485(f) of the Higher Education Act of 1965, as amended, which requires institutions of higher education to collect and report certain types of information about campus crime statistics and campus security policies for their respective campuses. See 20 U.S.C. § 1092(f).

2. Certification of Statutory Minimum Requirements All applicants must certify that they have knowledge of and are committed to the full implementation of each of the statutory minimum requirements of the Campus Program. See 34 U.S.C. § 20125(d)(3)(A-D).

Note: For Consortium projects, each participating institution must submit both certification letters in order to be eligible for funding. The letters must be signed and dated the highest authorizing official (e.g., President, Chancellor, Provost, or a designee with similar authority) of each of the participating institutions of higher education.

Applicants that fail to submit the required certifications will not be considered for funding.

Required Partnerships All applicants must include formal partnerships outlined in an EMOU and an IMOU:

EMOU

1. At least one criminal justice agency, such as a local law enforcement agency, prosecutor’s office, or court.

AND

2. At least one domestic violence, dating violence, sexual assault, or stalking victim service provider, within the community where the institution is located.

IMOU

All applicants are required to partner with a wide variety of departments, offices, and organizations within the institution of higher education as outlined on page 11.

See the Mandatory Program Requirements and Memoranda of Understanding and Other Supportive Documents sections in this solicitation for additional information for consortium and continuation applicants.

Limit on Number of Applications

OVW will consider only one application per organization for the same service area. In addition, if an applicant submits multiple versions of the same application, OVW will review only the most recent system-validated version submitted before the deadline.

Application and Submission Information Address to Request Application Package The complete application package (this solicitation, including links to required forms) is available on Grants.gov and on the OVW website. Applicants wishing to request a paper copy of these materials should contact OVW.Campus@usdoj.gov or 202-598-6789.

https://www.justice.gov/ovw/how-apply

Pre-Application Information Sessions OVW will conduct two web-based pre-application information sessions. During these sessions, OVW staff will review this program’s requirements, review the solicitation, and allow for a brief question and answer period. These sessions are tentatively scheduled for:

1. February 4, 2021 at 2pm EST

2. February 11, 2021 at 2pm EST

Participation in a pre-application information session is optional and not a requirement to be eligible to apply.

To register, contact the Campus Program Mailbox at OVW.Campus@usdoj.gov. Registration must be received at least two days prior to the start of the session. Participants are not registered until they receive a confirmation email. Webinars will be captioned in English and Spanish. Interested applicants needing additional language assistance should contact this program at OVW.Campus@usdoj.gov or 202-598-6789 as soon as possible, but no later than January 21, 2021.

Content and Form of Application Submission The information below (“ Letter of Intent” through " Submission Dates and Times”) describes the full content and form of application submission.

Letter of Intent Applicants intending to apply for FY 2021 funding under this program are strongly encouraged to submit a Letter of Intent. The letter should state that the applicant is registered and current with SAM and with Grants.gov. The letter should be submitted to OVW at OVW.Campus@usdoj.gov by February 23, 2021. This letter will not obligate the applicant to submit an application. See the OVW website for a sample Letter of Intent.

Formatting and Technical Requirements Applications must follow the requirements below for all documents, unless otherwise noted.

Points may be deducted for applications that do not adhere to the following requirements:

1. Double-spaced (Data Requested with Application, Pre-Award Risk Assessment, and charts may be single-spaced).

2. 8½ x 11 inch pages.

3. One-inch margins.

4. Type no smaller than 12 point, Times New Roman (TNR) or Arial font, except for footnotes, which may be in 10-point font.

5. Page numbers.

6. No more than 20 pages for Individual Projects and 23 pages for Consortium Projects for the Proposal Narrative.

7. Word documents in the following formats: Microsoft Word (.doc), PDF files (.pdf), or Text

O-OVW-2021-47006

mailto:OVW.Campus@usdoj.gov mailto:OVW.Campus@usdoj.gov

Documents (.txt).

8. Headings and sub-headings that correspond to the sections identified in this section of the solicitation.

Application Contents Applications must include the required documents and demonstrate that the program eligibility requirements have been met. For a complete checklist of the application contents, see the Application Checklist at the end of this solicitation.

OVW will not contact applicants for missing items on the list below. Applications that do not include all of the following documents will be considered substantially incomplete and will not be considered for funding:

1. Proposal Narrative.

2. Budget Detail Worksheet and Narrative.

3. Memoranda of Understanding (EMOU and IMOU).

4. Certification of Eligibility.

5. Certification of Statutory Minimum Requirements.

Information to Complete the Application for Federal Assistance

(SF-424)

Application for Federal Assistance (SF-424) Applicants must complete the SF-424 in Grants.gov. The SF-424 is generated when the applicant begins the submission process. For “Type of Applicant,” do not select “Other.”

The amount of federal funding requested in the “Estimated Funding” section of this form must match the amount of federal funding requested in the budget section of the application package. This program does not require a match; therefore, the values for the Applicant line should be zero. The individual who is listed as “ Authorized Representative” must be an individual who has the authority to apply for and accept grant awards on behalf of the organization or jurisdiction.

Intergovernmental Review (SF-424 Question 19): This solicitation ("funding opportunity") is subject to Executive Order (E.O.) 12372, Intergovernmental Review of Federal Programs.

Applicants must check the Office of Management and Budget’s website for the names and addresses of state Single Points of Contact (SPOC) under Intergovernmental Review. If the applicant’s state appears on the SPOC list, the applicant must contact the state SPOC to find out about, and comply with, the state’s process under E.O. 12372. In completing the SF-424, such an applicant is to make the appropriate selection in response to question 19 once the applicant has complied with its state E.O. 12372 process. An applicant whose state does not appear on the SPOC list should answer question 19 by selecting the following response:

“Program is subject to E.O. 12372 but has not been selected by the state for review.”

https://www.whitehouse.gov/wp-content/uploads/2020/04/SPOC-4-13-20.pdf

Disclosure of Lobbying Activities (SF-LLL) All applicants must complete and submit the Disclosure of Lobbying Activities (SF-LLL) form in Grants.gov. Applicants that expend any funds for lobbying activities must provide the information requested on the SF-LLL. Applicants that do not expend any funds for lobbying activities should enter “N/A” in the required highlighted fields.

Standard Applicant Information (JustGrants 424 and General Agency Information) Applicants must complete this web-based form in JustGrants, which is pre-populated with the SF-424 data submitted in Grants.gov. Applicants are required to review the Standard Applicant Information and make edits as needed, confirm the Authorized Representative, verify the legal name and address, and enter the ZIP code(s) for the areas affected by the project.

Proposal Abstract The Proposal Abstract must provide a short summary (no more than two pages double-spaced) of the proposed project, including names of applicant and partners, project title, purpose of the project (including goal and intended outcome), primary activities for which funds are requested, who will benefit (including geographic area to be served), products and deliverables, and how the applicant will measure progress in completing project goals and objectives. Applicants must not summarize past accomplishments in this section. The Proposal Abstract, which is to be entered into a text box in JustGrants, will not be scored but is used throughout the review process.

Proposal Narrative The Proposal Narrative may not exceed 20 pages for Individual Projects and 23 pages for Consortium Projects, double-spaced, and reviewers will not read beyond this page limit. The Proposal Narrative must include the following three sections. The total point value for the proposal narrative section is 55 points. Applicants must upload the Proposal Narrative as an attachment in JustGrants.

Purpose of the Proposal (20 Points)

This section must describe:

1. The challenge or need faced by the community and how the goal/vision for the proposal will meet that need.

2. The campus and surrounding community including the geographic location and the populations in the service area.

3. The scope of the problem of domestic violence, dating violence, sexual assault, and stalking on campus and in the community.

4. The current strategies used to address the needs of the student populations.

5. The availability of victim services and advocacy on campus and in the community, if any, including the scope of services provided.

6. How campus executive leadership (president and governing board member s) is actively engaged in current efforts to promote visibility and awareness of issues regarding domestic violence, dating violence, sexual assault, and stalking on campus.

New Applicants must also:

1. Briefly describe the current structure of the applicant’s campus law enforcement department (e.g., number of law enforcement officers, sworn vs. non-sworn law enforcement officers, protocols and coordination with local police) and the student conduct/disciplinary process used to respond to alleged violations of institutional policies (e.g., disciplinary board, single hearing officer or investigator model; make-up of the board; length of duty).

2. Briefly describe current efforts to:

a. Develop a coordinated community response to domestic violence, dating violence, sexual assault, and stalking.

b. Provide education to all students on domestic violence, dating violence, sexual assault, and stalking.

c. Train all campus law enforcement to respond effectively, using promising practices…