PKG00264825-instructions.pdf

NOTICE OF FUNDING OPPORTUNITY

Funding Opportunity Title:

Institutes for Higher Education Faculty

Funding Opportunity Number: 20210309-EH

Funding Opportunity Types: New

Federal Assistance Listing Number: 45.163

Application Due Date: March 9, 2021

Ensure your SAM.gov and Grants.gov registrations and passwords are current.

NEH will not grant deadline extensions for lack of registration.

Registration in all systems, including SAM.gov and Grants.gov, may take up to 1 month to complete.

Division of Education Programs Telephone: 202-606-2324 Email: institutes@neh.gov

TTY: 800-877-8399

OMB control number 3136-0134, expiration date June 30, 2021 mailto:institutes@neh.gov

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Executive Summary The National Endowment for the Humanities (NEH) Division of Education Programs is accepting applications for the Institutes for Higher Education Faculty program. NEH Institutes are professional development programs that convene higher education faculty from across the nation in order to deepen and enrich their understanding of significant topics in the humanities and enrich their capacity for effective scholarship and teaching.

Funding Opportunity Title: Institutes for Higher Education Faculty Funding Opportunity Number: 20210309-EH Federal Assistance Listing Number (CFDA):

45.163

Application Due Date: March 9, 2021, 11:59 p.m. Eastern Time Anticipated Announcement: August 2021 Anticipated Total Annual Available FY 21 Funding:

Approximately $1,500,000

Estimated Number and Type of Awards:

Approximately 9 grants

Funding Range: Up to $235,000 Cost Sharing/Match Required: No Period of Performance: Level I: October 1, 2021 – December 31, 2022 (15 months) Level II: October 1, 2021 – September 30, 2023 (24 months)

Eligible Applicants: U.S. nonprofit organizations with 501(c)(3) tax-exempt status, public and 501(c)(3) accredited institutions of higher education, state and local governmental agencies, and federally recognized Native American tribal governments.

See C. Eligibility Information.

Program Resource Page: https://www.neh.gov/grants/education/institutes-higher-education-faculty

Pre-Application Webinar A pre-recorded technical assistance webinar will be posted to the program resource page by January 15, 2021.

https://www.neh.gov/grants/education/institutes-higher-education-faculty

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Table of Contents

A. Program Description

1. Purpose

2. Background

B. Federal Award Information

1. Type of Application and Award

2. Summary of Funding

C. Eligibility Information

1. Eligible Applicants

2. Cost Sharing

3. Other Eligibility Information

D. Application and Submission Information

1. Application Package

2. Content and Form of Application Submission

3. Unique Entity Identifier and System for Award Management

4. Submission Dates and Times

5. Intergovernmental Review

6. Funding Restrictions

7. Other Submission Requirements, if applicable

E. Application Review Information

1. Review Criteria

2. Review and Selection Process

3. Assessment of Risk and Other Pre-Award Activities

4. Anticipated Announcement and Award Dates

F. Federal Award Administration Information

1. Federal Award Notices

2. Administrative and National Policy Requirements

3. Reporting

G. Agency Contacts

H. Other Information

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A. Program Description

1. Purpose This notice solicits applications for Institutes for Higher Education Faculty that will take place in 2022.

NEH-funded institutes are professional development programs that convene higher education faculty from across the nation in order to deepen and enrich their understanding of significant topics in the humanities and enrich their capacity for effective scholarship and teaching.

Most fundamentally, institutes:

• allow immersive study of topics of significance to the humanities

• foster new fields of study and/or revitalize existing areas of inquiry

• reinvigorate teaching and increase intellectual impact in the classroom

• build lasting communities that foster participants’ intellectual and professional collaboration

They should:

• ground the study in significant humanities texts and related resources

• explore multiple approaches to the topic in a manner that is both rigorous and collegial

• provide opportunities for deep and collaborative engagement with the topic

• model excellent scholarship and teaching

• consider how the topic engages recent developments in the scholarship, teaching, and curriculum of participants’ professional settings

• reach the widest possible audience for whom the topic is relevant

Key Considerations

Audience Each institute must be designed for a diverse group of 25-36 higher education faculty participants drawn from across the nation. In addition to the participant eligibility criteria outlined in C3. Other Eligibility Information:

• Applicants may target a more specific audience, such as by requiring foreign language proficiency or by extending the reach of the institute to include those outside the humanities. (The potential audience should be large enough, however, to yield a complete participant group.)

• At least five spaces must be reserved for non-tenured/non-tenure-track faculty members.

• Three spaces may be reserved for advanced graduate students.

• Level II projects also cultivate an additional audience interested in professional development opportunities beyond the core participant group.

Funding Levels Institutes for Higher Education Faculty are awarded at two levels: Level I and Level II.

These funding levels contain different program requirements and review criteria. Applicants are advised to pay careful attention to these differences throughout this notice.

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• Level I: Open only to projects that are new or have not been previously funded by NEH.

This level supports preparation for and execution of an institute, as well as moderate follow up and outreach.

Level I funding is not intended for revisions of previously funded projects (NEH Summer Seminars and Institutes or Landmarks of American History and Culture Workshops).

• Level II: Required of previously-funded projects and optional for first-time projects. In addition to Level I activities, this level requires a robust program of dissemination beyond the participant audience.

Level II projects have a period of performance of nine additional months and up to $15,000 in additional funding that must be used to support dissemination activities.

For more detail, see B. Federal Award Information and C. Eligibility Information.

Project Components

Topic and Intellectual Focus An institute topic must be significant to humanities study and teaching. It may:

• consist of subject matter that supports regularly taught humanities courses

• address emerging or overlooked humanities fields

• include attention to pedagogy and/or methodology, provided the humanities content remains central

• be interdisciplinary, provided the humanities remain central

Format and Program of Study Institutes may run from one to four weeks and may adopt a variety of schedules, and residential and/or virtual meeting formats, to suit the needs of the topic and audience.

All sessions, whether residential or virtual, should involve guided, well-planned activities that engage participants in substantive collegial study. One week should be understood as the equivalent of five to six days of structured study.

Given the importance of intensive, immersive study to the purpose of an institute, projects should take into account the demands and variety of academic-year calendars. Projects that propose meetings before or after the summer season (the second week of June through the first week of August) should carefully consider the nature and capacity of participant commitments.

Projects must arrange the program length, meeting formats, and meeting dates to:

• encourage high quality intellectual study

• attract a diverse and engaged group of participants

Institutes may involve:

• experienced scholars who engage participants in diverse approaches to the topic

• focused seminar-style discussion in small groups, designed to provide a deeper or more intimate intellectual environment

• dedicated time for reading, writing, and/or reflection on the topic, which may include mentoring and work on individual or collaborative projects that advance scholarship and/or teaching

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• conversations about ways to teach the topic and integrate primary and digital resources into the classroom

• the cultivation of informal relationships that enhance collegial intellectual exchange

For example, a three-week institute could take a variety of forms, such as:

• two weeks of residential study and one week of virtual workshops that focus on scholarly and/or teaching projects. This week could be contiguous or could involve five or six individual days spread out over a longer period.

• entirely virtual with all study, discussion, and project work held online

• entirely residential, ranging from a daily roster of rotating scholars, to a small team of project scholars who work in residence with the group for multiple days

Unallowable activities are described in D6. Funding Restrictions.

Project Team The project team should include individuals in the following roles:

• Project director or co-director team. Directors are responsible for all intellectual and administrative aspects of the project. Directors should be established scholars and must be present throughout the academic program; they must not assume any other commitments during the study period.

• Replacement director(s). This person(s) must be appropriately qualified and capable of assuming leadership of the project should a director become unable to fulfill his/her role. The person(s) may be a co-director or project team member, as appropriate, who is already familiar with the project.

• Experienced scholars and academic staff. Individuals, such as library or museum personnel, may bring different perspectives and/or resources to the project. Institutes should carefully consider how the number of visitors, their expertise and approaches, and the nature of their involvement will generate meaningful engagement with participants.

• Technological experts. Such person(s) may be needed to meet the digital demands of the project.

• Project administrators. These individuals may range from a co-director to a professional manager, graduate student, on-site coordinator, or a combination thereof.

This role is distinct from that of the institutional grants administrator, described below.

• Institutional grants administrator. The designated representative of the applicant institution with authority to act on the organization’s behalf in matters related to the administration of NEH awards. Responsibilities include accountability both for the appropriate use of funds awarded and the performance of the NEH-supported project or activities as specified in the approved application and in compliance with 2 CFR Part 200 and the terms and conditions of the award. The project director(s) may not serve as the institutional grant administrator.

Institutional Resources Recipients must provide appropriate academic and support facilities such as meeting spaces, research collections, and computing resources, according to the virtual and/or residential goals of the project.

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Projects with a virtual component should have suitable digital resources, including databases, internet capabilities, hardware, and software.

Projects with a residential component may take place at a college, university, learned society, center for advanced study, library or other repository, cultural or professional organization, or other appropriate location. The site must be located in the United States or its territories.

Projects with a residential component must also provide arrangements for participant housing and dining that foster a collegial environment, are reasonably priced, and are located at or near the primary meeting location. Note: Though initial deposits from project funds may be needed to secure such arrangements, participants cover these costs out of their stipends. See E.

Participant/Trainee Support Costs of the Research and Related Budget instructions.

Cultivating Your Audience(s): Participants and Project Dissemination Recipients are required to create a project website to recruit prospective participants, explain the application and selection process, provide intellectual and practical resources to the participants, and extend the reach of the project.

Recipients should provide NEH with a URL for their website by October 15, 2021, and should be prepared to launch the website by November 15, 2021.

Participants

• Recruitment: Each recipient conducts a sustained program of outreach across the nation to build a robust pool of participant applicants. In addition to the project website, communication platforms such as listservs, social media, and discussion groups, are key to participant outreach. (See Audience, and Participant Eligibility)

• Selection: Participants are selected by a committee, which should consist of three or more members, including the project director(s).

• Preparation: Communication with the participants before the institute is essential to an effective teaching environment. This involves covering logistical matters, such as transportation, lodging, and technological requirements; providing academic resources for participants, such as posting readings in advance; and preparing participants for the program by setting a collegial tone, providing a mechanism for participants to introduce themselves, and outlining expectations.

• Follow up: Continued engagement with participants reinforces and sustains the program’s impact. This is to be distinguished from project dissemination (discussed below). Follow up may involve sharing projects and related resources, guiding participants on scholarly, pedagogical, or professional matters, or facilitating ongoing discussion among participants.

Project Dissemination (required of all Level II projects) Project dissemination is meant to bring the most salient parts of a project to an audience beyond the participant group.

This is a required and essential component of all Level II projects and defines the critical difference between Level I and Level II funding levels. Level I projects are encouraged, but not required, to conduct a modest program of dissemination.

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The importance of the dissemination component is signaled by a period of performance of nine additional months and up to $15,000 in additional funding. Accordingly, the dissemination plan should be considerably more robust than posting project resources or participant projects on the project website. It should be appropriately designed, staffed, and budgeted, and be capable of attracting, engaging, and assessing audience response.

Projects must:

• define the type of audience or audiences they plan to engage beyond the participant group

• conduct a well-designed program of outreach to this audience(s)

• provide intellectually substantive and pedagogically effective activities and/or resources

• demonstrate the potential for a strong and measurable impact

Activities, resources, and methods of delivery should be appropriate to the audience and subject matter. Open access and sustainable digital formats are especially encouraged. They may include, but are not limited to:

• social media platforms such as discussion boards, blogs, podcasts, and videocasts

• collections of teaching and/or scholarly resources, such as unit modules or syllabi, annotated bibliographies, timelines, or collections of primary sources

• interactive educational exchanges through webinars, workshops, or teaching demonstrations

• conference presentations or publications

Personnel should possess relevant subject matter, pedagogical, and technical expertise.

• At least one director of the project must lead the dissemination activities.

• Additional personnel may include selected participants, visiting faculty, and IT and administrative staff.

• The involvement of current or former participants as consultants is especially encouraged as a means of solidifying and expanding their work during the institute.

Evaluation: Level II recipients must submit a white paper that documents their work, including lessons learned and the results of the project outreach and dissemination, so that others can benefit. This white paper will be posted on the NEH website, and project directors will be encouraged to disseminate the white paper among their peers. See F3 Reporting.

2. Background This program is authorized by 20 U.S.C. §956, et seq. Awards are subject to 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, and the General Terms and Conditions for Awards to Organizations (for grants and cooperative agreements issued December 26, 2014 or later).

According to the 1965 National Foundation on the Arts and the Humanities Act, “The term ‘humanities’ includes, but is not limited to, the study of the following: language, both modern and classical; linguistics; literature; history; jurisprudence; philosophy; archaeology;

comparative religion; ethics; the history, criticism and theory of the arts; those aspects of the social sciences which have humanistic content and employ humanistic methods; and the study and application of the humanities to the human environment with particular attention to reflecting our diverse heritage, traditions, and history and to the relevance of the humanities to the current conditions of national life.”

https://uscode.house.gov/view.xhtml?req=(title:20%20section:956a%20edition:prelim) https://www.ecfr.gov/cgi-bin/text-idx?SID=236bb02f01d2e050f7a5b60c88a67066&mc=true&node=pt2.1.200&rgn=div5 https://www.ecfr.gov/cgi-bin/text-idx?SID=236bb02f01d2e050f7a5b60c88a67066&mc=true&node=pt2.1.200&rgn=div5 https://www.ecfr.gov/cgi-bin/text-idx?SID=236bb02f01d2e050f7a5b60c88a67066&mc=true&node=pt2.1.200&rgn=div5 https://www.neh.gov/grants/manage/general-terms-and-conditions-awards-organizations-grants-and-cooperative-agreements-issued-december https://www.neh.gov/grants/manage/general-terms-and-conditions-awards-organizations-grants-and-cooperative-agreements-issued-december

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Examples of previously funded projects may be found by using the NEH's Funded Projects Query Form available online at https://securegrants.neh.gov/publicquery/main.aspx.

To learn more about NEH, visit https://www.neh.gov/about.

NEH Areas of Interest NEH is especially interested in supporting projects that advance humanities-related work in the following areas:

“A More Perfect Union”: NEH Special Initiative Advancing Civic Education and Commemorating the Nation’s 250th Anniversary As our nation approaches its 250th anniversary in 2026, NEH encourages projects that promote a deeper understanding of American history and culture and that advance civic education and knowledge of our core principles of government. The agency-wide “A More Perfect Union” initiative will help Americans better understand the world’s oldest constitutional democracy and how our founding ideals are met in a modern, pluralistic society.

NEH welcomes consideration of diverse topics in American history, from Native American culture to rural life to the rise of the industrial city, from the Civil War to the Cold War to the Civil Rights movement, etc. We also seek projects that examine foundational documents in U.S.

history, as well as projects that examine historical objects, places, traditions, events, and individuals who collectively shaped our states and nation. Applications about the contributions of under-represented communities are highly encouraged.

Standing Together In recognition of the importance of the humanities both in helping Americans to understand the experiences of service members and in assisting veterans as they return to civilian life, NEH has launched a special initiative titled Standing Together: The Humanities and the Experience of War. This special initiative draws on the power of the humanities 1) to support advanced research in the humanities that explores war and its aftermath; 2) to promote discussion and deepened understanding of the experiences of those Americans affiliated with the armed services, whether active duty or veterans; and 3) to support returning veterans and their families.

Protecting our Cultural Heritage In response to the destruction of cultural heritage materials worldwide, NEH encourages applications for projects that study, document, or create digital representations of lost or imperiled cultural heritage materials. Proposed projects should be based on scholarly work and follow standards and best practices. Projects must demonstrate the capacity to be sustained and must be widely accessible to the public. Learn more about Protecting our Cultural Heritage.

In addition, NEH especially encourages projects that include Native American organizations and communities as lead applicants and project partners.

B. Federal Award Information

1. Type of Application and Award NEH seeks new applications in response to this notice.

NEH will provide funding in the form of grants.

https://securegrants.neh.gov/publicquery/main.aspx https://www.neh.gov/about https://www.neh.gov/250 https://www.neh.gov/grants/standing-together https://www.neh.gov/grants/standing-together https://www.neh.gov/grants/protecting-our-cultural-heritage

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2. Summary of Funding Approximately $1,500,000 is expected to be available to fund approximately nine recipients.

You may apply for a ceiling amount of up to $235,000, depending on the funding level and length of program you propose.

NEH will not determine the amount available until Congress has enacted the final FY 2021 budget. This program notice is subject to the appropriation of funds, and is a contingency action taken to ensure that, should funds become available for this purpose, applications can be processed and funds awarded in a timely manner.

Award Amounts Successful applicants will be awarded up to the following amounts in outright funds. Outright funds awarded by NEH are not contingent on additional funding from other sources.

One week Two weeks Three weeks Four weeks Level I $120,000 $175,000 $200,000 $220,000 Level II $135,000 $190,000 $215,000 $235,000

Period of Performance All projects will have a start date of October 1, 2021.

• Level I projects have a period of performance of 15 months, ending on December 31, 2022.

• Level II projects have a period of performance of 24 months, ending on September 30, 2023.

C. Eligibility Information

1. Eligible Applicants Eligible applicants include U.S. nonprofit organizations with 501(c)(3) tax-exempt status, public and 501(c)(3) accredited institutions of higher education, state and local governmental agencies, and federally recognized Native American tribal governments.

Individuals, foreign and for-profit entities are not eligible to apply.

2. Cost Sharing Cost sharing is not required in this program. Applicants may use voluntary cost sharing for projects in which the total costs exceed the amount awarded by NEH.

Cost sharing or matching is the portion of the project costs not paid by NEH funds. Cost sharing will not be considered in the evaluation of applications.

Voluntary cost sharing consists of the cash contributions made to a project by the applicant, including unrecovered indirect costs, and by third parties as well as third-party in-kind contributions. Third-party in-kind contributions means the value of non-cash contributions (such as property or services) that benefit the funded project, and are contributed by non-federal third parties, without charge, to the recipient of the federal award.

Recipients are responsible for maintaining auditable records of the source and use of cost sharing contributions. See 2 CFR §200.306 for additional information.

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3. Other Eligibility Information Eligible applicants may submit multiple applications for separate and distinct projects under this announcement.

To be eligible for Level I, a project must be new or not previously funded by NEH. Level I projects are not revisions of previously-funded NEH professional development projects (Summer Seminars and Institutes or Landmarks of American History and Culture Workshops).

Project directors who are unsure if they should apply for a Level I or Level II award should consult with program staff.

As a matter of programmatic policy, NEH will not make awards in the Institutes for Higher Education Faculty program for the same project (that is, a project with essentially the same topic and faculty team) in consecutive years. For example, if a recipient was funded in 2020 (for a 2021 offering), they are not eligible to apply for the same project in 2021 (for a 2022 offering).

As a matter of programmatic policy, directors who have postponed an NEH professional development project to 2022 may not apply in 2021 for what would be second project in 2022.

Directors who are unsure about the applicability of this policy should consult with program staff.

Two or more applications for federal funding and/or approved federal award budgets are not permitted to include overlapping project costs.

NEH does not make awards to other federal entities or to applicants whose projects are so closely intertwined with a federal entity that the project takes on characteristics of the federal entity’s own authorized activities. This does not preclude applicants from using funds from, or sites and materials controlled by, other federal entities in their projects. Such resources may not, however, be used as gifts to release NEH matching funds.

NEH does not provide financial assistance to foreign institutions or organizations.

Nevertheless, otherwise eligible American institutions may apply for collaborative projects involving U.S. and foreign organizations provided they do not use NEH funds for the purpose of issuing subawards to any foreign organization, as defined by 2 CFR §200.1 and 2 CFR §200.331(a). This limitation does not preclude American institutions from obtaining the services of foreign individuals and consultants to carry out various programmatic activities on a fee-for-service basis, as specified in 2 CFR §200.459; it also does not preclude vendor contracts such as in-country transportation services. If you are interested in submitting an application for a project involving international collaboration, please consult beforehand with the division staff.

All application materials must be received by the application deadline. Late, incomplete, nonresponsive, or ineligible applications will not be considered for funding under this notice.

Applications that exceed specified page limits will not be reviewed. See the Application Components Table.

Proposed institutes that do not include the required number of participants or that take place outside of the U.S. and its territories will not go forward for review under this announcement.

Participant Eligibility Institutes are designed for a national audience of full-or part-time faculty who teach undergraduate students. Project directors may admit a limited number of others whose work lies outside undergraduate teaching but who demonstrate that their participation will advance project goals and enhance their own professional work.

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At least five institute spaces must be reserved for non-tenured/non-tenure-track faculty members. Three institute spaces may be reserved for advanced graduate students.

Participants must be United States citizens, residents of U.S. jurisdictions, or foreign nationals who have been residing in the United States or its territories for at least the three years immediately preceding the application deadline. U.S. citizens teaching abroad at U.S. chartered institutions are also eligible to participate. Foreign nationals teaching abroad are not eligible to participate.

A participant need not have an advanced degree in order to take part in an institute. Individuals may not apply to participate in an institute whose director is a family member, who is affiliated with the same institution, who has served as an academic advisor to the applicant, or who has led a previous NEH-funded seminar, institute or Landmarks workshop attended by the applicant.

Participants may not be delinquent in the repayment of federal debt (e.g. taxes, student loans, child support payments, and delinquent payroll taxes for household or other employees).

Individuals may not apply to participate in an institute if they have been debarred or suspended by any federal department or agency. See F2 Administrative and National Policy Requirements.

D. Application and Submission Information

1. Application Package You must apply electronically through Grants.gov, using either Workspace or your organization's system-to-system software. Use the Standard Form 424 - Short Organizational (SF-424 Short) application package associated with the funding opportunity, and follow the instructions provided by Grants.gov unless otherwise noted below. The Grants.gov registration process is described in D3. Unique Entity Identifier and System for Award Management.

The application package is available in Grants.gov. A link to the application package can be found on the program resource page.

To request a paper copy of this announcement, contact institutes@neh.gov. Applicants who are deaf or hard of hearing (TTY users) can contact NEH via Federal Relay at 800-877-8399.

2. Content and Form of Application Submission Your application will consist of a narrative, budget, and other required forms and components described below.

i. Project Narrative The narrative provides a comprehensive framework and description of all aspects of the proposed project. It should be succinct, self-explanatory, well organized, and free of technical terms and jargon so that peer reviewers can understand the proposed project.

Level I applicants must limit their narrative to fifteen double-spaced pages. Level II applicants must limit their narrative to seventeen double-spaced pages. All applicants should use one-inch margins and a font size no smaller than twelve points.

NEH has aligned each section of the narrative with a corresponding review criterion. Refer to E1. Review Criteria for full descriptions.

https://www.grants.gov/ https://www.grants.gov/web/grants/applicants/workspace-overview.html mailto:institutes@neh.gov

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Successful applications will contain the information below. Use the following section headings for the narrative.

a) Nature of the request In one paragraph, state the core elements of the request, as follows:

• Indicate if the proposal is for a Level I or a Level II project.

• Note the program’s duration (one, two, three, or four weeks), the proportion of time dedicated to residential and/or or virtual formats, and the dates of the proposed program.

• Indicate if the institute is for higher education faculty or K-12 educators and the number of participants the program will accommodate (institutes must host 25-36 participants).

• Indicate if this project is being offered for the first time or how many times it has been offered previously.

b) Intellectual rationale (corresponds with review criterion 1) Introduce the subject to be studied and explain its intellectual significance. Outline the questions, themes, and approaches to the topic (to be detailed below in the program of study) and explain how they support relevant scholarship and teaching.

c) Project development (corresponds with review criterion 4) Only Level II applicants who have directed this specific project before must respond to this prompt.

Do not discuss experience directing other projects. All other applicants must omit this section.

In no more than two paragraphs, explain how your experience directing this project has shaped the current proposal. Indicate how many applications the project has received for up to the three most recent offerings. Address salient feedback from participants, and describe appropriate revisions that demonstrate steps taken to enhance the project. These may include changes to the scope, faculty, scholarship, schedule, housing, or other matters. Project dissemination should be addressed in h) Dissemination.

d) Format and program of study (corresponds with review criteria 1, 2, and 3) Describe the structure of the institute and show how exploration of its subject matter will unfold.

• Describe the academic sessions and the core readings that will support them.

• Explain how the director(s) and/or project faculty will employ the readings and academic sessions to illuminate a variety of approaches to the subject and respect diverse viewpoints on it.

• Explain how the director(s) and/or project faculty will cultivate a collegial environment and encourage the active intellectual engagement of participants.

• Describe opportunities for faculty and participants to integrate the material under study into regular classroom teaching.

• Explain how the program’s length and use of residential and/or virtual format(s) will maximize the project’s intellectual goals.

• For projects with a virtual dimension, identify the platforms to be used and explain why they were chosen.

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Note: Projects with virtual meetings spread out over multiple days should clearly account for five to six days of structured study as the equivalent of one week; activities may include group meetings as well as individual reading and/or project work.

Provide additional information in Attachment 2: Academic schedule and Attachment 3: Work plan.

e) Project team (corresponds with review criteria 1, 2, and 3)

• Describe the qualifications of the project director(s) as they pertain to the topic and programmatic administration of the project. If you propose co-directors, explain how the team will share responsibilities. Explain the director(s)’ approach to working with the visiting scholars, staff, and participants.

• Identify a qualified replacement director(s), who is/are capable of assuming leadership of the project should one or both directors become unable to fulfill his/her role. If the replacement director is a co-director, state clearly that each co-director is prepared and qualified to assume full intellectual and administrative leadership of the project as a single director, if necessary.

• Describe additional scholars included in the project team, noting their expertise, role on and time commitment to the project. Explain how they will bring varied perspectives to the project and engage with participants in a meaningful way. Where two or more scholars are present at any given time, explain their shared role and how it will enhance the participants’ experience.

• Summarize the contributions of additional academic staff (such as library or museum personnel) who may spend a brief time with participants (for example, conducting a two-hour library or museum session). Describe their expertise, role on, and time commitment to the project.

• Describe key administrative and technical support personnel, noting their expertise, role on, and time commitment to the project.

f) Institutional resources (corresponds with review criteria 2 and 3) Explain how the resources of the host institution will serve the proposed project.

• Describe academic and other support facilities such as meeting spaces and research collections.

• Describe computing and audio-visual resources and explain how they support the digital demands of the project.

• For projects with a residential component, describe accommodations for housing and dining that are reasonably priced and located at or near the primary meeting location.

Explain how they can foster a collegial academic environment.

g) Cultivating the participant group (corresponds with review criteria 2 and 3)

• Describe your project’s intended audience and explain how you will engage specific communities to recruit a robust pool of applicants from across the nation.

• Identify the non-director members of the selection committee and explain why they are suited to this role.

• Describe how you will provide appropriate resources for and communicate with participants before and during the institute.

• Describe your plans for follow up with participants. (Level I applicants are encouraged to describe a modest program of project dissemination to an audience beyond the participants. If such dissemination is planned, discuss it here.)

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h) Project dissemination (corresponds with review criteria 1, 2, 3, and 4) Only Level II applicants must respond to this prompt. All other applicants must omit this section. If applicable, Level I applicants may describe a modest program of dissemination under g.) Cultivating the participant group.

Describe (and appropriately budget for) a full program of project dissemination to an audience beyond the participant group.

• Define the nature and type of audience (or audiences) to be addressed and outline a clear plan of outreach to cultivate it or them.

• Describe how you will translate the institute’s intellectual content and scholarly and pedagogical approach(es) to the audience(s), and the formats you will use to engage it/them. Explain how these choices will be appropriate and effective.

• Identify the people who will conduct the dissemination phase and explain their roles.

For any individuals not yet identifiable by name, such as potential participants, identify their roles and how many of them you intend to employ, and explain how they will be selected.

• Describe the intended impact of the dissemination project and how it will be assessed.

NARRATIVE GUIDANCE

To ensure that you fully address the review criteria, this table provides a crosswalk between the narrative language and where each section falls within the review criteria.

Narrative Section Review Criteria

a) Nature of the request Not applicable

b) Intellectual rationale 1

c) Project development (previously offered projects only) 4

d) Format and program of study 1, 2, 3

e) Project team 1, 2, 3

f) Institutional resources 2, 3

g) Cultivating the participant group 2, 3

h) Project dissemination (Level II only) 1, 2, 3, 4

ii. Research and Related Budget Applicants must submit a project budget using the Research and Related Budget Form found in the Grants.gov application package, and attach a budget justification in section L of this form.

Complete a detailed budget for the period of performance requested. The form will generate a cumulative budget for the period of performance.

Required fields are indicated in yellow. You must round to the nearest whole dollar amount in all dollar fields.

All of the items listed must be reasonable, necessary to accomplish project objectives, allowable in terms of 2 CFR 200 Subpart E - Cost Principles, auditable, and incurred during the period of performance. All costs are subject to audit, record retention, and other requirements set forth in 2 CFR 200 Subpart F.

https://www.ecfr.gov/cgi-bin/text-idx?SID=3aeab4e3a836f5b6807999701e518c94&mc=true&node=pt2.1.200&rgn=div5&sp2.1.200.e https://www.ecfr.gov/cgi-bin/text-idx?SID=236bb02f01d2e050f7a5b60c88a67066&mc=true&node=pt2.1.200&rgn=div5#sp2.1.200.e https://www.ecfr.gov/cgi-bin/text-idx?SID=686905e3d7f57006ca9c74e5515eea78&mc=true&node=pt2.1.200&rgn=div5#sp2.1.200.f

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The inclusion of a cost category on the Research and Related Budget Form does not automatically indicate that an expense is allowable in this program. See D6. Funding Restrictions for a list of unallowable costs. Carefully review these instructions to ensure that costs are not disallowed.

When indirect costs are charged to the project, ensure that expenses included in the organization's indirect cost pool are not charged to the project as direct costs. For further information, see H. Indirect Costs.

Introductory Fields If not pre-populated, indicate your organization’s D-U-N-S® number, the name of your organization, and the period of performance start and end dates. The period of performance start and end dates should be the same as your SF-424 Application for Federal Assistance - Short Organizational. Check “Project” for budget type.

A. Senior/Key Person Include the names of the project director and other senior/key persons who are employed by the applicant organization and who are involved in the project.

If the designated replacement director is an employee of the applicant institution, include compensation for the preparation that assuming a director or co-director role would entail; this should be separate from other project compensation. Generally, compensation for the designated replacement director does not exceed $1,500. Co-project directors are exempt from receiving this additional compensation.

For each senior/key person list their name and project role. Enter the annual compensation and identify the number of months the senior/key person will devote to the project in the applicable box (i.e., calendar, academic, summer). Use either calendar months or a combination of academic and summer months.

If level of effort does not change throughout the year, you may use only the calendar months column. You may use both the academic and summer months columns if your institutional business process requires noting each separately even if effort remains constant. If effort varies between academic and summer months, leave the calendar months column blank and use only the academic and summer months columns. If your institution does not use a 9-month academic year or a 3-month summer period, indicate your institution's definition of these terms in L. Budget Justification.

Regardless of the number of months being devoted to the project, indicate the salary and amount of fringe benefits being requested for the senior/key person. Per 2 CFR §200.431, fringe benefits are allowances and services provided by employers to their employees as compensation in addition to regular salaries and wages. Fringe benefits include, but are not limited to, the costs of leave (vacation, family-related, sick, or military), employee insurance, pensions, and unemployment benefit plans. The sum of requested salary and fringe benefits will be automatically calculated for each senior/key person.

Commonly, the budget includes a percentage of academic year or annual institutional base salary (IBS) for those faculty members participating in the project. IBS is defined as the annual compensation paid by an institution of higher education (IHE) for an individual’s appointment, whether that individual’s time is spent on research, instruction, administration, or other activities. Charges to all federal awards, including NEH grants, should not exceed the proportionate share of the IBS. Such amounts may be used to release faculty members from normal duties for a specified amount of time not to exceed one course per quarter or semester.

See 2 CFR §200.430 for regulations regarding extra service pay, intra-IHE consulting, and https://www.ecfr.gov/cgi-bin/text-idx?SID=35fcd29238edd42c8b1f8b1628e39d47&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1431 https://www.ecfr.gov/cgi-bin/text-idx?SID=35fcd29238edd42c8b1f8b1628e39d47&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1430

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charges for work during periods not included in the base salary period. In no case, however, may this award support replacement teachers or pay faculty members for performing their regular duties.

The form can accommodate up to eight senior/key persons. If you are requesting funds for more senior/key persons than the form allows, you must include an attachment listing the additional senior/key person(s) in the "Additional Senior/Key Persons" field. Attach only one PDF file named additionalpersonnel.pdf. Use the same format as the budget form and include all the information identified in this section. If you have attached a file with additional senior/key persons, enter the total funds requested for everyone listed in the attachment in the "Total Funds requested for all Senior/Key Persons in the attached file" field.

All salaries and wages claimed must be in compliance with 2 CFR §§200.430 and 466. All fringe benefits claimed must be in compliance with 2 CFR §200.431.

Do not list details of collaborators at other institutions or consultants here, as they will be included in F. Other Direct Costs.

B. Other Personnel For persons employed by the applicant organization in each project role category described below, identify the number of personnel proposed, the total number of months, the total salary, and total fringe benefits requested as described in A. Senior/Key Person. Totals will be automatically calculated.

Post-doctoral associates, graduate students, and undergraduate students For all post-doctoral associates, graduate students, and undergraduate students, individually list names, roles, associated months, and requested salary and fringe benefits in L. Budget Justification.

This program does not allow tuition remission.

Secretarial/Clerical In most circumstances, the salaries of administrative, secretarial, or clerical staff at educational institutions and nonprofit organizations are included as part of indirect costs (see H. Indirect Costs). However, examples of situations where direct charging of administrative or clerical staff salaries may be appropriate may be found at 2 CFR §200.413 (c).

Inclusion of such costs may be appropriate only if all of the following conditions are met:

1. Administrative or clerical services are integral to a project or activity.

2. Individuals involved can be specifically identified with the project or activity.

3. Such costs are explicitly included in the budget or have prior written approval of the federal awarding agency.

4. The costs are not also recovered as indirect costs.

Requests for direct charging for secretarial/clerical personnel (i.e., administrative and clerical staff) must be appropriately justified in L. Budget Justification. For all individuals classified as secretarial/clerical, provide a justification (in the budget justification) documenting how they meet all four conditions. NEH may request additional information for these positions in order to assess allowability.

https://www.ecfr.gov/cgi-bin/text-idx?SID=35fcd29238edd42c8b1f8b1628e39d47&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1430 https://www.ecfr.gov/cgi-bin/text-idx?SID=35fcd29238edd42c8b1f8b1628e39d47&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1466 https://www.ecfr.gov/cgi-bin/text-idx?SID=35fcd29238edd42c8b1f8b1628e39d47&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1431 https://www.ecfr.gov/cgi-bin/text-idx?SID=b76712a585433486e57dafcd521c952e&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1413

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Other Project Roles List any additional project role(s) in the blank(s) provided. Identify the number of each personnel proposed.

You may include up to six named roles. If you have more than six, you must combine project roles here and add an explanation about the named roles in L. Budget Justification.

Include compensation for other project faculty employed by the applicant institution. Payment to project faculty should be based on their role on and time commitment to the project.

Payment for each full day’s contribution to the project generally does not exceed $750 per day.

(Note: a full day’s contribution must not duplicate the work of others.) In general, no scholar’s total compensation should exceed that of the director(s).

Compensation for academic staff spending a brief period with participants (such as a two-hour library or museum session) or whose role requires less scholarly responsibility should be budgeted proportionally and in compliance with 2 CFR §§200.430 and 431 (or 459, if applicable) and the institution’s written procedures.

Compensation for personnel providing technical support should be budgeted proportionally and in compliance with 2 CFR §§200.430 and 431 (or 459, if applicable) and the institution’s written procedures.

Budget up to a $250 honorarium for each member of the participant selection committee, other than the project director(s), employed by the applicant institution.

All salaries and wages claimed must be in compliance with 2 CFR §§200.430 and 466. All fringe benefits claimed must be in compliance with 2 CFR §200.431.

Do not list details of collaborators at other institutions or consultants here, as they will be included in F. Other Direct Costs.

C. Equipment Description List each item of equipment to be purchased with federal funds and its estimated cost (including shipping and maintenance), and justify each in L. Budget Justification.

Equipment may be purchased for a project if an analysis demonstrates that purchasing is more economical and practical than leasing (equipment rental/user fees should be included in the budget in F. Other Direct Costs). Equipment is defined as nonexpendable personal property costing $5,000 or more and having a service life of more than one year (unless the organization has established a lower level). See 2 CFR §§200.313 and 439.

Consistent with Executive Order 13788 (“Buy American and Hire American”), recipients and subrecipients who purchase equipment and products costing $10,000 or more per unit with grant funds should purchase only American-made equipment and products. This encouragement does not apply to commercial information technology.

You may add up to ten equipment…