PKG00264823-instructions.pdf

OMB No. 1121-0329 Approval Expires 12/31/2023

U.S. Department of Justice Office of Justice Programs Office of Juvenile Justice and Delinquency Prevention

OJJDP FY 21 National Mentoring Programs

Assistance Listing Number # 16.726

Grants.gov Opportunity Number: O-OJJDP-2021-48008

Solicitation Release Date: January 08, 2021 2:00 PM

Version: 1

Grants.gov Deadline: February 23, 2021 11:59 PM

Application JustGrants Deadline: March 09, 2021 11:59 PM

Overview The U.S. Department of Justice (DOJ), Office of Justice Programs (OJP), Office of Juvenile Justice and Delinquency Prevention (OJJDP) is seeking applications for funding forfor the Fiscal Year (FY) 2021 National Mentoring Programs solicitation. This program furthers the Department’s mission by supporting mentoring programs to reduce juvenile delinquency, drug abuse, victimization, and problem and high-risk behaviors such as truancy..

This solicitation incorporates the OJP Grant Application Resource Guide by reference. The OJP Grant Application Resource Guide provides guidance to applicants on how to prepare and submit applications for funding to OJP. If this solicitation expressly modifies any provision in the OJP Grant Application Resource Guide, the applicant is to follow the guidelines in this solicitation as to that provision.

Solicitation Categories

This solicitation does not include Solicitation Categories.

Eligible Applicants:

Other

Other The following entities are eligible to apply:

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National organizations, defined as organizations that have active chapters or subawardees in at least 45 states.

For the purposes of this solicitation, two or more independent organizations that form a collaborative to meet the 45-state requirement do not satisfy OJJDP’s definition of a national organization. The organization’s national headquarters must submit the application. OJJDP encourages applicants to minimize their administrative costs in an effort to subaward at least 90 percent of this award to active chapters or subrecipients, located in at least 38 states, while at the same time allowing for effective subrecipient oversight.

To advance Executive Order 13929 Safe Policing for Safe Communities, the Attorney General determined that all state, local, and university or college law enforcement agencies must be certified by an approved independent credentialing body or have started the certification process to be eligible for FY 2021 DOJ discretionary grant funding. To become certified, the law enforcement agency must meet two mandatory conditions: (1) the agency’s use of force policies adhere to all applicable federal, state, and local laws; and (2) the agency’s use of force policies prohibit chokeholds except in situations where use of deadly force is allowed by law. The certification requirement also applies to law enforcement agencies receiving DOJ discretionary grant funding through a subaward. For detailed information on this new certification requirement, please visit https ://cops.usdoj.gov/SafePolicingEO to access the Standards for Certification on Safe Policing for Safe Communities, Implementation Fact Sheet, and List of Designated Independent Credentialing Bodies.

All recipients and subrecipients (including any for-profit organization) must forgo any profit or management fee.

Eligible applicants must provide mentoring services to youth who are 17 years old or younger at the time of admission to the program.

Contact Information For technical assistance with submitting the SF-424 and SF- LLL in Grants.gov, contact the Grants.gov Customer Support Hotline at 800-518-4726, 606-545-5035, at Grants.gov customer support webpage, or email at support@grants.gov. The Grants.gov Support Hotline operates 24 hours a day, 7 days a week, except on federal holidays.

For technical assistance with submitting the full application in DOJ’s Justice Grants System (JustGrants), contact the JustGrants Service Desk at JustGrants.Support@usdoj.gov or at 833-872-5175. The JustGrants Service Desk operates 5 a.m. to 9 p.m. EST Monday - Friday and 9 a.m. to 5 p.m. Saturday, Sunday, and federal holidays.

An applicant that experiences unforeseen Grants.gov or JustGrants technical issues beyond its control that prevent it from submitting its application by the deadline must email the Response Center responsecenter@ncjrs.gov within 24 hours after the application deadline to request approval to submit its application after the deadline.

For assistance with any other requirements of this solicitation, contact the Response Center by telephone at 800–851–3420 or TTY: 301–240–6310 (hearing impaired only) or by email at grants

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mailto:JustGrants.Support@usdoj.gov mailto:responsecenter@ncjrs.gov

@ncjrs.gov. Response Center hours of operation are 10 a.m. to 6 p.m. ET Monday through Friday, and 10 a.m. to 8 p.m. ET on the solicitation close date. General information on applying for OJJDP awards can be found at https://www.ojjdp.gov/funding/funding.html. Answers to frequently asked questions that may assist applicants are posted a thttps://ojjdp.ojp.gov/funding/fy2021/O- OJJDP-2021-48008-faq

Submission Information In FY 2021, applications will be submitted to DOJ in a NEW two-step process.

Step 1: Applicants will submit an SF-424 and an SF-LLL in Grants.gov at https://www.grants.gov/we b/grants/register.html. To register in Grants.gov, applicants will need to obtain a Data Universal Numbering System (DUNS) and System for Award Management (SAM) registration or renewal.

Step 2: Applicants will submit the full application including attachments in JustGrants at JustGrant s.usdoj.gov.

To be considered timely, the full application must be submitted in JustGrants by the JustGrants application deadline.

OJP encourages applicants to review, the “How to Apply" section in the OJP Grant Application Resource Guide.

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Contents

Contact Information Program Description

Overview Statutory Authority Specific Information Goals, Objectives, Deliverables, and Timeline Evidence-Based Programs or Practices Information Regarding Potential Evaluation of Programs and Activities . . 7

Federal Award Information Awards, Amounts and Durations Availability of Funds Types of Awards Financial Management and System of Internal Controls Cost Sharing or Matching Requirement Pre-agreement Costs (also known as Pre-award Costs) Limitation on Use of Award Funds for Employee Compensation: Waiver . 9 Prior Approval, Planning, and Reporting of Conference/Meeting/Training Costs Costs Associated with Language Assistance (if applicable)

Eligibility Information Application and Submission Information

Information to Complete the Application for Federal Assistance (SF-424) . 10 Standard Applicant Information (JustGrants 424 and General Agency Information) Proposal Abstract Proposal Narrative Goals, Objectives, Deliverables, and Timeline Budget and Associated Documentation Budget Worksheet and Budget Narrative (Web-based Form) Indirect Cost Rate Agreement (if applicable)

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Financial Management Questionnaire (including applicant disclosure of high-risk status) Additional Application Components Tribal Authorizing Resolution Research and Evaluation Independence and Integrity Statement Executive Summary Mentoring Program Profile Timeline Job Descriptions Disclosures and Assurances Disclosure of Lobbying Activities DOJ Certified Standard Assurances Applicant Disclosure of Duplication in Cost Items DOJ Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; and Drug-Free Workplace Requirements . . 15 Applicant Disclosure and Justification - DOJ High-Risk Grantees (if applicable) How to Apply Submission Dates and Time

Application Review Information Review Criteria Review Process

Federal Award Administration Information Federal Award Notices Administrative, National Policy, and Other Legal Requirements Information Technology (IT) Security Clauses General Information about Post-Federal Award Reporting Requirements .18

Federal Awarding Agency Contact(s) Freedom of Information and Privacy Act (5 U.S.C. 552 and 5 U.S.C.

552a) Provide Feedback to OJP Performance Measures Application Checklist

Program Description Overview This solicitation provides funding for applicant organizations to enhance and expand mentoring services for children and youth.

Statutory Authority Awards under this solicitation will be made under the Department of Justice Appropriations Act, 2021, Pub. L. No. 116-260, 134 Stat. 1182, 1260.

Specific Information This program supports the implementation and delivery of mentoring services to youth populations that are at risk for juvenile delinquency, victimization, and juvenile justice system involvement.

Mentoring services can be one-on-one, group, peer, or a combination of these types. Applicants must initiate mentoring services to youth who are 17 years old or younger at the time of admission to the program. Funding can be used to support new mentoring matches or continue existing mentoring matches at the time of application.

Applicants must describe how they will respond to the following in their application:

Target population. The target population should include those youth who are at risk for delinquency or victimization and/or are involved in the juvenile justice system. OJJDP require s applicants to develop and implement a plan to serve American Indian and Alaska Native (AI/AN) youth, both on and off reservations, with these grant funds. OJJDP strongly encourages applicants to target mentoring services that incorporate opportunities for youth and law enforcement engagement. OJJDP also encourages applicants to consider how best to serve youth impacted by opioids and drug addiction, children of parents on active military duty, children of incarcerated parents, and youth in rural communities.

Refer to https://www.gpo.gov/fdsys/pkg/FR-2010-06-28/pdf/2010-15605.pdf. “Rural” encompasses all population, housing, and territory not included within an urban area.

Bullying. Applicants are expected to include information in their application that highlights how their mentoring model will directly address the impact of bullying (including cyberbullying) on the youth served in their programs.

Program Profile. Applicants are expected to include a fully executed Mentoring Program Profile document (located in "Additional Application Components") as a separate attachment, as stipulated in the Additional Application Components section.

Goals, Objectives, Deliverables, and Timeline https://www.gpo.gov/fdsys/pkg/FR-2010-06-28/pdf/2010-15605.pdf

Goals

The program’s goal is to improve outcomes (such as improved academic performance and reduced school dropout rates) for at-risk and high-risk youth, and reduce negative outcomes (including juvenile delinquency, substance use, and gang participation) through mentoring.

Objectives

OJJDP has identified the following specific program objectives:

Increase the number of youth receiving mentoring services.

Increase or maintain the number of well-trained mentors.

Develop and implement program design enhancements that align with research and evidence on effective mentoring approaches.

Deliverables

Provide high-quality mentoring services that meet the needs associated with the target population(s) and that will reduce delinquency or other problem behaviors in at-risk youth.

Applicants should identify the proposed target population(s) and explain how the proposed mentoring approach will appropriately respond to their unique needs in a way that is likely to promote positive outcomes.

Identify and implement program design enhancements in one or more of the six core practice areas listed in the Elements of Effective Practice for Mentoring, 4th edition (http://www.mentori ng.org/images/uploads/Final_Elements_Publication_Fourth.pdf), as highlighted on OJJDP’s National Mentoring Resource Center website.

Address how the applicant will promote family engagement as part of the program design or approach. Programs will develop services for mentees and their families.

The Goals, Objectives, and Deliverables are directly related to the performance measures that demonstrate the results of the work completed, as discussed under Application and Submission Information.

Evidence-Based Programs or Practices OJP strongly emphasizes the use of data and evidence in policymaking and program development in criminal justice, juvenile justice, and crime victim services. For additional information and resources on evidence-based programs or practices, see the OJP Grant Application Resource Guide.

Information Regarding Potential Evaluation of Programs and Activities OJP may conduct or support an evaluation of the programs and activities funded under this solicitation. For additional information, see the OJP Grant Application Resource Guide section entitled “Information Regarding Potential Evaluation of Programs and Activities.”

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Federal Award Information Awards, Amounts and Durations Anticipated Number of Awards

Anticipated Maximum Dollar Amount of Awards $30,000,000.00

Period of Performance Start Date

10/1/21 12:00 AM

Period of Performance Duration (Months)

Anticipated Total Amount to be Awarded Under Solicitation $45,000,000.00

Additional Information Based on the availability of funding, OJJDP may request that an applicant selected for funding reduce their proposed budget. If funding is reduced, OJJDP will work with a successful grantee to adjust the proposed number of states where funding will be used as well as the number of mentors to be recruited and mentees to be served.

Availability of Funds This solicitation, and awards (if any are made) under this solicitation, are subject to the availability of appropriated funds and to any modifications or additional requirements that may be imposed by the agency or by law. In addition, nothing in this solicitation is intended to, and does not, create any right or benefit, substantive or procedural, enforceable at law or in equity by any party against the United States, its departments, agencies, or entities, its officers, employees, or agents, or any other person.

Types of Awards OJJDP expects to make awards under this solicitation as grants. See the “Administrative, National

Policy, and Other Legal Requirements” section of the OJP Grant Application Resource Guide for a brief discussion of important statutes, regulations, and award conditions that apply to many (or in some cases, all) OJP grants (and cooperative agreements).

Financial Management and System of Internal Controls Award recipients and subrecipients (including recipients or subrecipients that are pass-through entities) must, as described in the Part 200 Uniform Requirements as set out at 2 C.F.R. 200.303, comply with standards for financial and program management. The “Part 200 Uniform Requirements” means the DOJ regulation at 2 C.F.R. Part 2800, which adopts (with certain modifications) the provisions of 2 C.F.R. Part 200. See OJP Grant Application Resource Guide for additional information.

Cost Sharing or Matching Requirement This solicitation does not require a match.

Pre-agreement Costs (also known as Pre-award Costs) See the OJP Grant Application Resource Guide information on Pre-agreement Costs (also known as Pre-award Costs).

Limitation on Use of Award Funds for Employee Compensation:

Waiver See the OJP Grant Application Resource Guide information on Limitation on Use of Award Funds for Employee Compensation; Waiver.

Prior Approval, Planning, and Reporting of Conference/Meeting/Training Costs See the OJP Grant Application Resource Guide for information on Prior Approval, Planning, and Reporting of Conference/Meeting/Training Costs.

Costs Associated with Language Assistance (if applicable) See the OJP Grant Application Resource Guide for information on Costs Associated with Language Assistance.

Eligibility Information For eligibility information, see the title page.

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Application and Submission Information The following application elements MUST be included in the application submission for an application to meet the basic minimum requirements (BMR) to advance to peer review and receive consideration for funding:

Proposal Abstract Proposal Narrative Budget Worksheet and Budget Narrative (web-based form), and Executive Summary Chart (see required format below in Additional Application Components section)

See the “Application Elements and Formatting Instructions” section of the OJP Grant Application Resource Guide for information on what happens to an application that does not contain all the specified elements or that is nonresponsive to the scope of the solicitation.

Information to Complete the Application for Federal Assistance

(SF-424)

The SF-424 will be submitted in Grants.gov. The SF-424 is a required standard form used as a cover sheet for submission of pre-applications, applications, and related information. See the OJP Grant Application Resource Guide for additional information on completing the SF-424.

Intergovernmental Review: This solicitation (“funding opportunity”) is subject to Executive Order 12372. An applicant may find the names and addresses of State Single Points of Contact (SPOCs) at the following website: https://www.whitehouse.gov/wp-content/uploads/2020/01/spoc_1_16_2020.pdf. If the applicant’s State appears on the SPOC list, the applicant must contact the State SPOC to find out about, and comply with, the State’s process under E.O. 12372. In completing the SF-424, an applicant whose State appears on the SPOC list is to make the appropriate selection in response to question 19, once the applicant has complied with its State E.O. 12372 process. (An applicant whose State does not appear on the SPOC list should answer question 19 by selecting the response that the: “Program is subject to E.O. 12372 but has not been selected by the State for review.”)

Standard Applicant Information (JustGrants 424 and General Agency Information) The Standard Applicant Information section of the JustGrants application is prepopulated with the SF-424 data submitted in Grants.gov. Applicants will need to review the Standard Applicant Information in JustGrants and make edits as needed. Within this section, applicants will need to: add ZIP codes for areas affected by the project; confirm their Authorized Representative; and verify the organization's legal name and address.

Proposal Abstract A proposal abstract (no more than 400 words) summarizing the proposed project, including primary activities, products and deliverables, the service area, and who will benefit from the proposed project, will be completed in the JustGrants web-based form.

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Applicants must detail in their abstract how they will include AI/AN youth.

Proposal Narrative The proposal narrative should be submitted as an attachment in JustGrants. The attached document should be double-spaced, using a standard 12-point Times New Roman font; have no less than 1-inch margins; and should not exceed 30 pages. Pages should be numbered and submitted as an attachment. If the proposal narrative fails to comply with these length restrictions, OJJDP may negatively consider such noncompliance in peer review and in final award decisions.

The following sections must be included as part of the proposal narrative:

a. Description of the Issue

Applicants should briefly describe the nature and scope of the problem that the program will address (e.g., juvenile crime, gang activity, underage drinking, drug abuse, truancy, youth employment, school performance, etc.). The applicant should use data to provide evidence that the problem exists, demonstrate the size and scope of the problem, and document the effects of the problem on the target population and the larger community. Any data or research referenced in the narrative should include information about the source of the data and/or a citation. Applicants should describe the target population and any previous or current attempts to address the problem. Applicants should describe any research or evaluation studies that relate to the problem and contribute to their understanding of its causes and potential solutions. While OJJDP expects applicants to review the research literature for relevant studies, they should also explore whether unpublished local sources of research or evaluation data are available.

b. Project Design and Implementation

Applicants should detail how the project will operate throughout the funding period and describe the strategies that they will use to achieve the goals and objectives identified in the previous section. Applicants should describe how they will complete the deliverables stated in the Goals, Objectives, and Deliverables section. OJJDP encourages applicants to select evidence-based practices for their programs. This section should also include details regarding any leveraged resources (cash or in-kind) from local sources to support the project and discuss plans for sustainability beyond the grant period.

Applicants should include in this section their detailed plan to serve AI/AN youth, both on and off reservations, with these grant funds.

Timeline. Applicants should submit a realistic timeline or milestone chart that indicates major tasks associated with the goals and objectives of the project, assigns responsibility for each, and plots completion of each task by month or quarter for the duration of the award, using “Year 1,” “Month 1,” “Quarter 1,” etc., not calendar dates (see “Sample Project Timelines” here). Applicants should submit the timeline as a separate attachment, as stipulated in Additional Application Components. On receipt of an award, the recipient may revise the timeline, based on training and technical assistance that OJJDP will provide.

c. Capabilities and Competencies

This section should describe the experience and capability of the applicant organization and any contractors or subgrantees that the applicant will use to implement and manage this effort and its associated federal funding, highlighting any previous experience implementing projects of similar design or magnitude. Applicants should highlight their experience/capability/capacity to manage subawards, including details on their system for fiscal accountability. Management and staffing patterns should be clearly connected to the project design described in the previous section. Applicants should describe the roles and responsibilities of project staff and https://ojjdp.ojp.gov/funding/ojjdp-sample-timelines explain the program’s organizational structure and operations. Applicants should include a copy of an organizational chart showing how the organization operates, including who manages the finances; how the organization manages subawards, if there are any; and the management of the project proposed for funding.

Applicants should describe:

How they meet each of the qualifications outlined under the Eligibility section.

Their experience providing mentoring practices (informed by the research) of a similar scope and scale.

A detailed description of their experience in serving AI/AN youth

d. Plan for Collecting the Data Required for this Solicitation’s Performance Measures

Describe the process for measuring project performance. Identify who will collect the data, who is responsible for performance measurements, and how the information will be used to guide and evaluate the impact of the project. Describe the process that will be used to accurately report data.

Note: applicants are not required to submit performance data with the application. Rather, performance measures information is included as an alert that successful applicants will be required to submit performance data as part of the reporting requirements under an award.

OJP will require each successful applicant to submit regular performance data that demonstrate the results of the work carried out under the award. The performance data directly relate to the goals, objectives, and deliverables identified under “Goals, Objectives, and Deliverables”.

A list of performance measure questions for this program can be found at https://ojjdp.ojp.gov/ funding/grant-performance-measurement/fy-2021-performance-measures.

Applicants can also visit OJP’s performance measurement page at www.ojp.gov/performance for an overview of performance measurement activities at OJP.

Award recipients will be required to submit performance measurement data and performance reports in JustGrants. Further guidance on the post-award submission process will be provided, if selected for award.

Note on Project Evaluations

An applicant that proposes to use award funds through this solicitation to conduct project evaluations must follow the guidance under “Note on Project Evaluations” in the OJP Grant Application Resource Guide.

Goals, Objectives, Deliverables, and Timeline Applicants will submit the program's goals, objectives, deliverables, and timelines in the JustGrants Web-based form. See the OJP Grant Application Resource Guide for additional information.

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Budget and Associated Documentation Budget Worksheet and Budget Narrative (Web-based Form) Applicants will complete the JustGrants web-based budget form. See the OJP Grant Application Resource Guide information.

Applicants should budget funds to support as many as two staff to travel once each year of the project to participate in a 2-day training/meeting, as OJJDP directs. This includes an in-person new grantee orientation meeting during the first year of the project period. Applicants should budget approximately $2,000 per person to attend the meetings and record this as part of the travel line item in the budget. The Office of the Chief Financial Officer requires cost calculations for all line items in your budget, including this required travel. The cost breakdown should include airfare, per diem rate, lodging, number of travelers, number of days, etc. (for example, 2 people x airline ticket ($500) = $1,000, 2 people x 2 travel days x per diem (75% x $76/day) = $228, 2 people x lodging ($251) x 2 nights = $1,004). Use U.S. General Services Administration per diem rates found at www.gsa.gov.

Indirect Cost Rate Agreement (if applicable) Applicants will submit their indirect cost rate agreement by uploading the agreement as an attachment in JustGrants. See the OJP Grant Application Resource Guide for additional information.

Financial Management Questionnaire (including applicant disclosure of high-risk status) Applicants will download the questionnaire in JustGrants and submit by uploading the completed questionnaire as an attachment in JustGrants. See the OJP Grant Application Resource Guide for additional information.

Additional Application Components Applicants will attach the additional requested documentation in JustGrants.

Tribal Authorizing Resolution If applicable, applicants will submit the Tribal Authorizing Resolution by uploading the resolution as an attachment in JustGrants. An application in response to this solicitation may require inclusion of information related to a tribal authorizing resolution as an attachment. See the OJP Grant Application Resource Guide for information on tribal authorizing resolutions.

Research and Evaluation Independence and Integrity Statement If an application proposes research (including research and development) and/or evaluation, the

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Executive Summary

Executive Summary Chart

The following chart lists data that are deemed critical application elements and that are to be submitted with the application. Applicants are to provide this information in the form of a chart labeled “Executive Summary Chart.

Number of active chapters or subawardees that are a part of the organization at the time of application.

List of active chapters or subawardees and the states where they are located at the time of application.

Number of youth to be served with grant funds.

Include number of new mentees, number of continued mentees, and number of AI/AN youth.

Number of mentors to be recruited and maintained with grant funds.

List of active chapters or subawardees and the states where grant funds will be used to support mentoring services.

Example:

100/200/50

Example: 50/200

Mentoring Program Profile

Timeline

A timeline must be included with the application in JustGrants.

Job Descriptions https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#research-evaluation

Job descriptions outlining roles and responsibilities for all key positions must be included with the application.

Disclosures and Assurances Applicants will complete the following disclosures and assurances.

Disclosure of Lobbying Activities Applicants will complete and submit the SF-LLL in Grants.gov. See the OJP Grant Application Resource Guide for additional information.

DOJ Certified Standard Assurances See the DOJ Certified Standard Assurances in the OJP Grant Application Resource Guide.

Applicant Disclosure of Duplication in Cost Items Applicants will complete the JustGrants web-based Applicant Disclosure of Duplication in Cost Items form. See the OJP Grant Application Resource Guide for additional information.

DOJ Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; and Drug-Free Workplace Requirements Applicants will review and accept the DOJ Certified Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; and Drug-Free Workplace Requirements. See OJP Grant Application Resource Guide.

Applicant Disclosure and Justification - DOJ High-Risk Grantees (if applicable)

If applicable, applicants will submit this document as an attachment in JustGrants. See the OJP Grant Application Resource Guide for additional information. A DOJ high-risk grantee is a recipient that has received a DOJ high-risk designation based on a documented history of unsatisfactory performance, financial instability, management system or other internal control deficiencies, or noncompliance with award terms and conditions on prior awards, or that is otherwise not responsible.

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How to Apply Applicants will submit an SF-424 and an SF-LLL in Grants.gov at https://www.grants.gov/web/grants /register.html.

Applicants will submit the full application including attachments in JustGrants at JustGrants.usdoj.g ov.

For additional information, see the “How to Apply” section in the OJP Grant Application Resource Guide.

Submission Dates and Time The SF-424 and the SF-LLL will be submitted in Grants.gov by February 23, 2021 at 11:59 p.m. OJ P urges applicants to submit applications at least 72 hours prior to the application due date to allow time for the applicant to receive validation messages or rejection notifications from Grants.gov and to correct in a timely fashion any problems that may have caused a rejection notification.

The full application will be submitted in JustGrants on March 9, 2021 at 11:59 p.m.

To be considered timely, the full application must be submitted in JustGrants by the JustGrants application deadline.

Application Review Information Review Criteria Scored Review Criteria

Applications that meet basic minimum requirements will be evaluated by peer reviewers.

Applications will be evaluated on how the proposed project/program addresses the following criteria:

Description of the Issue (15%) - evaluate the applicant’s understanding of the program/issue1.

to be addressed.

Project Design and Implementation (35%) - evaluate the adequacy of the proposal, including2.

the goals, objectives, timelines, milestones, and deliverables.

Capabilities and Competencies (35%) - evaluate the applicant's administrative and technical3.

capacity to successfully accomplish the goals and objectives.

Plan for Collecting the Data Required for this Solicitation’s Performance Measures (10%) -4.

evaluate the applicant’s understanding of the performance data reporting requirements and the plan for collecting the required data.

Budget (5%) - evaluate for completeness, cost effectiveness, and allowability (e.g.,5.

reasonable, allocable, and necessary for project activities).

Additional Review Criteria

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Other important considerations for OJJDP include geographic diversity, strategic priorities, available funding, past performance, and the extent to which the Budget Worksheet and Budget Narrative (Web-based Form) accurately explain project costs that are reasonable, necessary, and otherwise allowable under federal law and applicable federal cost principles.

Review Process Applications submitted under this solicitation that meet BMR, will be evaluated for technical merit by a peer review panel(s) in accordance with OJP peer review policy and procedures using the stated review criteria above.

OJP screens applications to ensure they meet the BMR prior to conducting peer review. Although specific requirements may vary, the following are common requirements applicable to all solicitations for funding under OJP programs:

The application must be submitted by an eligible type of applicant.

The application must request funding within programmatic funding constraints (if applicable).

The application must be responsive to the scope of the solicitation.

The application must include all items necessary to meet the basic minimum requirements.

Pursuant to the Part 200 Uniform Requirements, before award decisions are made, OJP also reviews information related to the degree of risk posed by the applicant. Among other things to help assess whether an applicant that has one or more prior federal awards has a satisfactory record with respect to performance, integrity, and business ethics, OJP checks whether the applicant is listed in SAM as excluded from receiving a federal award.

In addition, if OJP anticipates that an award will exceed $250,000 in federal funds, OJP also must review and consider any information about the applicant that appears in the non-public segment of the integrity and performance system accessible through SAM (currently, the Federal Awardee Performance and Integrity Information System, FAPIIS).

Important note on FAPIIS: An applicant, may review and comment on any information about itself that currently appears in FAPIIS and was entered by a federal awarding agency. OJP will consider any such comments by the applicant, in addition to the other information in FAPIIS, in its assessment of the risk posed by the applicant.

Absent explicit statutory authorization or written delegation of authority to the contrary, all final award decisions will be made by the Assistant Attorney General, who may take into account not only peer review ratings and OJJDP recommendations, but also other factors as indicated in this section.

Federal Award Administration Information Federal Award Notices See the OJP Grant Application Resource Guide for information on award notifications and instructions.

Administrative, National Policy, and Other Legal Requirements https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#federal-award-notices

If selected for funding, in addition to implementing the funded project consistent with the OJP-approved application, the recipient must comply with all award conditions, and all applicable requirements of federal statutes and regulations (including applicable requirements referred to in the assurances and certifications executed in connection with award acceptance).

For additional information on these legal requirements, see the “Administrative, National Policy, and Other Legal Requirements” section in the OJP Grant Application Resource Guide.

Information Technology (IT) Security Clauses An application in response to this solicitation may require inclusion of information related to information technology security. See the OJP Grant Application Resource Guide for additional information.

General Information about Post-Federal Award Reporting Requirements In addition to the deliverables described in the Program Description section, any recipient of an award under this solicitation will be required to submit certain reports and data.

Required reports. Recipients typically must submit quarterly financial reports, semi-annual progress reports, final financial and progress reports, and, if applicable, an annual audit report in accordance with the Part 200 Uniform Requirements or specific award conditions. Future awards and fund drawdowns may be withheld if reports are delinquent. (In appropriate cases, OJP may require additional reports.)

See the OJP Grant Application Resource Guide for additional information on specific post-award reporting requirements, including performance measures data.

Federal Awarding Agency Contact(s) For OJP contact(s), see page 2.

For contact information for Grants.gov, see page 2.

Freedom of Information and Privacy Act (5 U.S.C. 552 and 5 U.S.C.

552a) See the OJP Grant Application Resource Guide for information on Freedom of Information and Privacy Act (5 U.S.C. 552 and 5 U.S.C. 552a).

Provide Feedback to OJP See the OJP Grant Application Resource Guide for information on how to provide feedback to OJP.

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Performance Measures A list of performance measure questions for this program can be found at https://ojjdp.ojp.gov/fundin g/grant-performance-measurement/fy-2021-performance-measures.

Application Checklist OJJDP FY 2021 National Mentoring Programs

This application checklist has been created as an aid in developing an application.

What an Applicant Must Do:

Prior to Registering in Grants.gov:

Acquire a DUNS Number (see OJP Grant Application Resource Guide)

Acquire or renew registration with SAM (see OJP Grant Application Resource Guide)

To Register with Grants.gov:

Acquire AOR and Grants.gov username/password (see OJP Grant Application Resource Guide)

Acquire AOR confirmation from the E-Biz POC (see OJP Grant Application Resource Guide)

To Find Funding Opportunity:

Search for the Funding Opportunity on Grants.gov

Access Funding Opportunity and Application Package (see OJP Grant Application Resource Guide)

Sign up for Grants.gov email notifications (optional) (see OJP Grant Application Resource Guide)

Read Important Notice: Applying for Grants in Grants.gov

Read OJP policy and guidance on conference approval, planning, reporting available at ojp.go v/financialguide/DOJ/PostawardRequirements/chapter3.10a.htm (see OJP Grant Application Resource Guide)

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Overview of Post-Award Legal Requirements:

Review the “ Overview of Legal Requirements Generally Applicable to OJP Grants and Cooperative Agreements - FY 2021 Awards” in the OJP Funding Resource Center.

Scope Requirement:

The federal amount requested should cover the entire proposed period of performance and be based on the allowable costs associated with the program, including but not limited to the costs of planning and implementing the proposed program.

Eligibility Requirement: National organizations, defined as organizations that have active chapters or subawardees in at least 45 states.

Submit SF-424 and SF-LLL in Grants.gov

After SF-424 and SF-LLL Submission in Grants.gov, Receive Grants.gov Email Notifications That:

Submission has been received in Grants.gov

Submission has either been successfully validated or rejected with errors (see OJP Grant Application Resource Guide)

If No Grants.gov Receipt, and Validation or Error Notifications are Received:

Contact Grants.gov Customer Support Hotline at 800-518-4726, 606-545-5035, at Grants.gov customer support webpage, or email at support@grants.gov regarding technical difficulties (se e OJP Grant Application Resource Guide)

Receive email notification to complete application in JustGrants:

Complete Application in JustGrants

Content of Application Submission:

The following items are critical application elements required to pass BMR review. An application that OJP determines does not include the application elements that must be included in the application submission in order for the application to meet the BMR, will neither proceed to peer review, nor receive further consideration.

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Proposal Abstract

Proposal Narrative

Applicants should include in this section their detailed plan to serve AI/AN youth, both on and off reservations, with the grant funds

Budget Worksheet and Budget Narrative (Web-based Form)

Executive Summary Chart

Budget and Associated Documentation

Budget Worksheet and Budget Narrative (Web-based form)

Indirect Cost Rate Agreement (if applicable) (see OJP Grant Application Resource Guide)

Financial Management and System of Internal Controls Questionnaire (see OJP Grant Application Resource Guide)

Additional Application Components

Tribal Authorizing Resolution (if applicable) [insert if applicable] (see OJP Grant Application Resource Guide)

Research and Evaluation Independence and Integrity [insert if listed in the solicitation] (see OJ P Grant Application Resource Guide)

Mentoring Program Profile

Timeline

Job descriptions outlining roles and responsibilities for all key positions.

Disclosures and Assurances

Disclosure of Lobbying Activities (SF-LLL) (see OJP Grant Application Resource Guide)

Applicant Disclosure of Duplication in Cost Items (Pending Applications) (see OJP Grant Application Resource Guide)

DOJ Certified Standard Assurance (see OJP Grant Application Resource Guide)

DOJ Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility

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Matters; and Drug-Free Workplace Requirements (see OJP Grant Application Resource Guide)

Applicant Disclosure and Justification - DOJ High Risk Grantees (if applicable) (see OJP Grant Application Resource Guide)

Submit Application in JustGrants:

Application has been successfully submitted in JustGrants

If No JustGrants Application Submission, Validation, or Error Notifications are Received:

Contact JustGrants.Support@usdoj.gov or 833–872–5175 regarding technical difficulties https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#administrative https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#administrative https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#applicant-disclosure-justification https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#applicant-disclosure-justification mailto:JustGrants.Support@usdoj.gov