PKG00264759-instructions.pdf

OMB No. 1121-0329 Approval Expires 11/30/2020

U.S. Department of Justice Office of Justice Programs Bureau of Justice Assistance

BJA FY 21 Tribal Justice System Infrastructure Training and Technical Assistance Initiative Assistance Listing Number # 16.596

Grants.gov Opportunity Number: O-BJA-2021-49002

Solicitation Release Date: January 06, 2021 4:00 PM

Version: 2

Grants.gov Deadline: March 10, 2021 11:59 PM

Application JustGrants Deadline: March 24, 2021 11:59 PM

Overview The U.S. Department of Justice (DOJ), Office of Justice Programs (OJP), Bureau of Justice Assistance (BJA) is seeking applications for funding to provide physical infrastructure training and technical assistance (TTA) to tribes under the Tribal Justice System Infrastructure Training and Technical Assistance Initiative. This program furthers the Department’s mission by assisting tribes with renovation, expansion, and permanent modular projects to address tribal justice system infrastructure needs.

This solicitation incorporates the OJP Grant Application Resource Guide by reference. The OJP Grant Application Resource Guide provides guidance to applicants for the preparation and submission to OJP of applications for funding. If this solicitation expressly modifies any provision in the OJP Grant Application Resource Guide, the applicant is to follow the guidelines in this solicitation as to that provision.

Solicitation Categories

This solicitation does not include Solicitation Categories.

Eligible Applicants:

For profit organizations other than small businesses, Native American tribal organizations (other than Federally recognized tribal governments), Nonprofits having a 501(c)(3) status with the IRS, other than institutions of higher education, Private institutions of higher education, Public and State controlled institutions of higher education, Small businesses

BJA will consider applications under which two or more entities would carry out the federal award; however, only one entity may be the applicant. Any others must be proposed as subrecipients (subgrantees). For additional information on subawards, see the OJP Grant Application Resource Guide.

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BJA may elect to fund applications submitted under this FY 2021 solicitation in future fiscal years, dependent on, among other considerations, the merit of the applications and on the availability of appropriations.

Contact Information For technical assistance with submitting the SF-424 and SF- LLL in Grants.gov, contact the Grants.gov Customer Support Hotline at 800-518-4726, 606-545-5035, at Grants.gov customer support webpage, or email at support@grants.gov. The Grants.gov Support Hotline operates 24 hours a day, 7 days a week, except on federal holidays.

For technical assistance with submitting the full application in DOJ’s Justice Grants System (JustGrants), contact the JustGrants Service Desk at JustGrants.Support@usdoj.gov or at 833-872-5175. The JustGrants Service Desk operates 5 a.m. to 9 p.m. EST Monday - Friday and 9 a.m. to 5 p.m. Saturday, Sunday, and federal holidays.

An applicant that experiences unforeseen Grants.gov or JustGrants technical issues beyond its control that prevent it from submitting its application by the deadline must email the National Criminal Justice Reference Service Response Center (Response Center) at grants@ ncjrs.gov within 24 hours after the application deadline to request approval to submit its application after the deadline. .

For assistance with any other requirements of this solicitation, contact the Response Center by telephone at 800–851–3420 or TTY: 301–240–6310 (hearing impaired only) or by email at grants@ncjrs.gov. Response Center hours of operation are 10 a.m. to 6 p.m. eastern time Monday through Friday, and 10 a.m. to 8 p.m. eastern time on the solicitation close date.

Submission Information In FY 2021, applications will be submitted to DOJ in a NEW two-step process.

Step 1: Applicants will submit an SF-424 and an SF-LLL in Grants.gov at https://www.grants.

gov/web/grants/register.html. To register in Grants.gov, applicants will need to obtain a Data Universal Numbering System (DUNS) and System for Award Management (SAM) registration or renewal.

Step 2: Applicants will submit the full application including attachments in JustGrants at Jus tGrants.usdoj.gov.

To be considered timely, the full application must be submitted in JustGrants by the JustGrants application deadline.

OJP encourages applicants to review, the “How to Apply" section in the OJP Grant Application Resource Guide.

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Contents

Contact Information Program Description

Overview Statutory Authority Specific Information Goals, Objectives, Deliverables, and Timeline Evidence-Based Programs or Practices Information Regarding Potential Evaluation of Programs and Activities . . 8

Federal Award Information Awards, Amounts and Durations Continuation Funding Intent Availability of Funds Types of Awards Financial Management and System of Internal Controls Budget Information Cost Sharing or Matching Requirement Pre-agreement Costs (also known as Pre-award Costs) Limitation on Use of Award Funds for Employee Compensation: Waiver . 9 Prior Approval, Planning, and Reporting of Conference/Meeting/Training Costs Costs Associated with Language Assistance (if applicable)

Eligibility Information Application and Submission Information

Information to Complete the Application for Federal Assistance (SF-424) . 10 Standard Applicant Information (JustGrants 424 and General Agency Information) Proposal Abstract Proposal Narrative Goals, Objectives, Deliverables, and Timeline Budget and Associated Documentation Budget Worksheet and Budget Narrative (Web-based Form) Indirect Cost Rate Agreement (if applicable) Financial Management Questionnaire (including applicant disclosure of high-risk status) Memoranda of Understanding (MOUs) and Other Supportive Documents .12 Additional Application Components Curriculum Vitae or Resumes Timeline Form Supporting Documentation of Past TTA Delivery Experience

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Disclosures and Assurances Disclosure of Lobbying Activities DOJ Certified Standard Assurances Applicant Disclosure of Duplication in Cost Items DOJ Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; and Drug-Free Workplace Requirements . . 13 How to Apply Submission Dates and Time

Application Review Information Review Criteria Review Process

Federal Award Administration Information Federal Award Notices Administrative, National Policy, and Other Legal Requirements Information Technology (IT) Security Clauses General Information about Post-Federal Award Reporting Requirements .15

Federal Awarding Agency Contact(s) Freedom of Information and Privacy Act (5 U.S.C. 552 and 5 U.S.C.

552a) Provide Feedback to OJP Application Checklist

Appendix A: Application Checklist Complete Application in JustGrants

Program Description Overview Applications are solicited for the Tribal Justice System Infrastructure Training and Technical Assistance (TJSI TTA) Initiative, which is designed to assist tribes with the planning and implementation processes for renovating, expanding, or replacing correctional facilities, multipurpose justice centers, courts, police departments, alternatives to incarceration facilities, transitional living facilities, and domestic violence shelters/programs. The TJSI TTA Initiative will assist BJA’s tribal grantees under the Coordinated Tribal Assistance Solicitation (CTAS) Purpose Area 4 (Tribal Justice System Infrastructure Program) in meeting the goals and objectives of their grant-funded infrastructure projects. See the DOJ Tribal Justice and Safety web page for additional information.

Statutory Authority Any awards under this solicitation will be made under the statutory authority provided by a full-year Department of Justice appropriations act for FY 2021

Specific Information BJA provides funding to federally recognized tribes under the Tribal Justice System Infrastructure Program to address staff/resident/detainee/inmate safety/security issues and add physical infrastructure capacity to bolster justice system services and recidivism reduction efforts. In an effort to facilitate implementation efforts, BJA provides TTA for grantees to assist with operational planning tasks related to facility staffing, programming, and other operational needs. The goal of the TJSI TTA Initiative is to assist tribes in planning and implementing justice system physical infrastructure to meet their public safety and wellness needs.

Applicants that apply in partnership with other agencies must submit a signed partnership agreement (memorandum of understanding [MOU]/memorandum of agreement [MOA] and a list of additional partners and experts with the application.

Goals, Objectives, Deliverables, and Timeline Goals

The goal of the TJSI TTA Initiative is to support tribal efforts to improve or enhance justice system physical infrastructure needs

Objectives

The objective of the TJSI TTA Initiative is to provide technical support and guidance to BJA’s CTAS Purpose Area 4 grantees to ensure success in planning, implementing, and completing their grant-funded projects in a manner that will best serve the justice needs of their community.

Deliverables

The TJSI TTA Initiative awardee will be required to provide the following deliverables:

Develop and deliver training and technical assistance to CTAS Purpose Area 4 funded tribes that will assist with:

Assessing the proposed usage of the planned facility for impacts on the tribal justice system to include reviewing the number of clients/individuals to be served, O-BJA-2021-49002 https://www.justice.gov/tribal https://www.justice.gov/tribal staffing requirements, and programming resources required for each individual project which range in scope and may include correctional facilities, multipurpose justice centers, courts, police departments, transitional housing, treatment facilities, domestic violence shelters/safe homes/transitional housing/advocacy programs, and alternative to incarceration facilities on tribal lands.

Establishing/enhancing (tribal/non-tribal) multi-agency cooperation and collaborations necessary to plan and implement facilities and maximize the use of resources.

Developing plans for staffing, operations, and management of facilities.

Assessing needs for programming and other space needs within facilities to accommodate services such as defense counsel and community-based providers to assist with diversion/correctional/reentry/cultural/religious programming.

Applying community-based alternatives to help control and prevent jail overcrowding.

Developing sustainability plans for the operations and maintenance of justice system facilities.

Develop and maintain a distance-learning technical assistance capacity to complement classroom training. Applicants are encouraged to accomplish this in partnership with another entity that already maintains such distance-learning capabilities in lieu of using grant funds to develop duplicative capacities. Online courses may be disseminated by BJA to other TTA providers for availability on other online networks such as BJA

NTTAC.

Develop content for BJA’s tribal justice web page to assist tribes with the planning process for renovating, expanding, building, and operating tribal justice facilities.

Provide assistance to tribes interested in exploring the option of contracting or establishing MOUs with other nearby tribes, state agencies, and/or local entities to address justice system needs.

Develop and disseminate written materials that support and complement training sessions.

Provide technical assistance to recipients of FY 2021 and past fiscal year CTAS Purpose Area 4 grants and other tribes (based on resource availability) to facilitate efforts to conduct justice system assessments; plan construction, renovation, and/or expansion projects as it relates to tribal justice facilities; and explore community-based alternatives to incarceration options. Technical assistance formats should include onsite visits and offsite assistance (i.e., telephonic, email, guides, publications, online tools).

Work with the tribes, U.S. Department of Interior Bureau of Indian Affairs, U.S.

Department of Health and Human Services Indian Health Services, Department of Veterans Affairs, Centers for Medicare and Medicaid Services, other federal agencies, and where appropriate, state and local agencies to facilitate planning efforts related to securing operations and maintenance funding and addressing staffing needs for DOJ-funded correctional and alternative to incarceration facilities.

Participate in BJA-led Tribal-Federal-State Intergovernmental Collaboration Team in-person meetings (to be determined) and quarterly meetings (by conference call).

Demonstrate ability to conduct a thorough assessment of project feasibility and preparedness based on the structural integrity of the facility that the tribe proposes to renovate or expand.

Provide a qualitative review and assessment of the project groundwork immediately post award to identify TTA needs in these applicable areas:

Project support needs in terms of multi-agency cooperation and1.

collaboration at federal, state, and tribal levels

Status and needs of the tribal multidisciplinary executive-level team which2.

the tribe will sustain throughout the project period to plan and monitor the proposed strategy

The design, use, capacity, and cost of relevant adult and/or juvenile justice3.

sanctions and services matching the characteristics of the population to be addressed

Review of decisionmaking process to ensure consideration was given to4.

the array of building options including prototypical or quasi-prototypical concepts/designs for single jurisdiction and regional tribal justice facilities

Status of the availability of community-based alternatives to help control5.

and prevent jail overcrowding due to alcohol and substance abuse

Identification of potential sources of funding to implement any proposed6.

new programs

Complete a two-page summary of each completed grant project to capture for DOJ and public audiences what each grantee accomplished with grant funding.

Participate in BJA-led grant performance reviews that track grantee or program performance along several key indicators.

NOTE: The applicant selected for funding under this solicitation will be responsible for assisting tribes with planning, pre-construction, transition, and facility activation efforts only.

Technical assistance on project management of DOJ-funded facility renovation, expansion, and permanent modular projects is managed by a separate TA provider. The renovation/ construction project management TA provider is responsible for ensuring that facilities are renovated, expanded, or built in a cost-effective manner and completed according to schedule. It is by program design that BJA has two different awardees provide the above services.

The Goals, Objectives, and Deliverables are directly related to the performance measures that demonstrate the results of the work completed, as discussed under Application and Submission Information.

Evidence-Based Programs or Practices OJP strongly emphasizes the use of data and evidence in policymaking and program development in criminal justice, juvenile justice, and crime victim services. For additional information and resources on evidence-based programs or practices, see the OJP Grant Application Resource Guide.

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Activities OJP may conduct or support an evaluation of the programs and activities funded under this solicitation. For additional information, see the OJP Grant Application Resource Guide section entitled “Information Regarding Potential Evaluation of Programs and Activities.”

Federal Award Information Awards, Amounts and Durations Anticipated Number of Awards

Anticipated Maximum Dollar Amount of Awards $400,000.00

Period of Performance Start Date

10/1/21 12:00 AM

Period of Performance Duration (Months)

Anticipated Total Amount to be Awarded Under Solicitation $400,000.00

Additional Information N/A

Continuation Funding Intent BJA may, in certain cases, provide additional funding in future years to awards made under this solicitation, through continuation awards. OJP will consider, among other factors, OJP’s strategic priorities, a recipient’s overall management of the award, and progress of award funded work, when making continuation award decisions.

Availability of Funds All awards are subject to the availability of appropriated funds and to any modifications or additional requirements that may be imposed by law.

Types of Awards BJA expects to make awards under this solicitation as cooperative agreements, which provide for OJP to have substantial involvement in carrying out award activities. See the “Administrative, National Policy, and Other Legal Requirements” section of the OJP Grant Application Resource Guide.

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Financial Management and System of Internal Controls Award recipients and subrecipients (including recipients or subrecipients that are pass-through entities) must, as described in the Part 200 Uniform Requirements as set out at 2 C.F.R. 200.303, comply with standards for financial and program management. The “Part 200 Uniform Requirements” means the DOJ regulation at 2 C.F.R. Part 2800, which adopts (with certain modifications) the provisions of 2 C.F.R. Part 200. See OJP Grant Application Resource Guide for additional information.

Budget Information

Cost Sharing or Matching Requirement This solicitation does not require a match.

Pre-agreement Costs (also known as Pre-award Costs) See the OJP Grant Application Resource Guide information on Pre-agreement Costs (also known as Pre-award Costs).

Limitation on Use of Award Funds for Employee Compensation:

Waiver See the OJP Grant Application Resource Guide information on Limitation on Use of Award Funds for Employee Compensation; Waiver.

Prior Approval, Planning, and Reporting of Conference/Meeting/Training Costs See the OJP Grant Application Resource Guide for information on Prior Approval, Planning, and Reporting of Conference/Meeting/Training Costs.

Costs Associated with Language Assistance (if applicable) See the OJP Grant Application Resource Guide for information on Costs Associated with Language Assistance.

Eligibility Information Public and State controlled institutions of higher education

Native American tribal organizations (other than Federally recognized tribal governments)

Nonprofits having a 501(c)(3) status with the IRS, other than institutions of higher education

Private institutions of higher education

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For-profit organizations other than small businesses

Small businesses

Application and Submission Information The following application elements MUST be included in the application submission for an application to meet the basic minimum requirements (BMR) to advance to peer review and receive consideration for funding:

Proposal Abstract, Program Narrative, Budget Worksheet and Budget Narrative (web-based form)

See the “Application Elements and Formatting Instructions” section of the OJP Grant Application Resource Guide for information on what happens to an application that does not contain all the specified elements or that is nonresponsive to the scope of the solicitation.

Information to Complete the Application for Federal Assistance

(SF-424)

The SF-424 will be submitted in Grants.gov. The SF-424 is a required standard form used as a cover sheet for submission of pre-applications, applications, and related information. See the OJP Grant Application Resource Guide for additional information on completing the SF-424.

Intergovernmental Review: This solicitation (“funding opportunity”) is not subject to Executi ve Order 12372. (In completing the SF-424, an applicant is to answer question 19 by selecting the response that the “Program is not covered by E.O. 12372.”)

Standard Applicant Information (JustGrants 424 and General Agency Information) The Standard Applicant Information section of the JustGrants application is pre-populated with the SF-424 data submitted in Grants.gov. Applicants will need to review the Standard Applicant Information in JustGrants and make edits as needed. Within this section, applicants will need to: add zip codes for areas affected by the project; confirm their Authorized Representative; and verify the organization's legal name and address.

Proposal Abstract A proposal abstract (no more than 400 words) summarizing the proposed project including primary activities, products and deliverables, the service area, and who will benefit from the proposed project, will be completed in the JustGrants Web-based form.

Proposal Narrative

The proposal narrative should be submitted as an attachment in JustGrants. The attached document should be double-spaced, using a standard 12-point Times New Roman font; have no less than 1-inch margins; and should not exceed 15 pages. Pages should be numbered and submitted as an attachment. If the proposal narrative fails to comply with these length restrictions, BJA may negatively consider such noncompliance in peer review and in final award decisions.

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The following sections must be included as part of the proposal narrative:

a. Description of the Issue: Describe why this project/these proposed activities are necessary (significance/value) and/or address a need and include supporting information.

b. Project Design and Implementation: Describe how the applicant will identify, assess, and deliver the proposed assistance. Describe the objectives and identify strategies for designing and implementing each program deliverable as described. Provide specific information on any materials to be developed and/or technical assistance to be offered as they relate to the program. Include the method of delivery (e.g., onsite TA, telephonic, publications, and distance learning).

c. Capabilities and Competencies: Describe the applicant, its partners, and each organization’s role. Demonstrate the capability of the lead organization and any collaborative partners (subrecipients) to implement each component of the project. Describe the organization’s ability to provide proactive, comprehensive, user-friendly TTA by developing protocols for the assessment and delivery of TTA, as well as tracking, evaluation, and necessary follow-up activities. Provide examples of the organization’s experience in using TTA strategies that include developing grantee tools and resources, using distance learning, peer-to-peer consultations, and onsite and offsite technical assistance.

d. Plan for Collecting the Data Required for this Solicitation’s Performance Measures:

Describe the process for measuring project performance. This should include measures for adhering to project timelines, meeting deliverable schedules, obtaining input from customers, and seeking feedback from stakeholders. Identify what data information will be collected, who will collect and report the data; who is responsible for performance measurements; and how the information will be used to guide the project.

Note: applicants are not required to submit performance data with the application. Rather, performance measures information is included as an alert that successful applicants will be required to submit performance data as part of the reporting requirements under an award.

OJP will require each successful applicant to submit regular performance data that demonstrate the results of the work carried out under the award. The performance data directly relate to the goals, objectives, and deliverables identified under “Goals, Objectives, and Deliverables.”

Applicants can also visit OJP’s performance measurement page at www.ojp.gov/performance for an overview of performance measurement activities at OJP.

Award recipients will be required to submit performance measure data in the BJA TTA Reporting Portal and/or JustGrants. Examples of the performance measures questionnaire can be found here. Further guidance on the post-award submission process will be provided, if selected for award.

Note on Project Evaluations An applicant that proposes to use award funds through this solicitation to conduct project evaluations must follow the guidance under “Note on Project Evaluations” in the OJP Grant Application Resource Guide.

Goals, Objectives, Deliverables, and Timeline

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Applicants will submit the TJSI TTA program goals, objectives, deliverables and timelines in the JustGrants web-based form. See the OJP Grant Application Resource Guide for additional information.

Budget and Associated Documentation Budget and Associated Documentation

Budget Worksheet and Budget Narrative (Web-based Form) Applicants will complete the JustGrants web-based budget form. See the OJP Grant Application Resource Guide for additional information.

Indirect Cost Rate Agreement (if applicable) Applicants will submit their indirect cost rate agreement by uploading the agreement as an attachment in JustGrants. See the OJP Grant Application Resource Guide for additional information.

Financial Management Questionnaire (including applicant disclosure of high-risk status) Applicants will download the questionnaire in JustGrants and submit by uploading the completed questionnaire as an attachment in JustGrants. See the OJP Grant Application Resource Guide for additional information.

Memoranda of Understanding (MOUs) and Other Supportive Documents If applicable, attach MOUs or letters of support from coapplicants and collaborative partners (signed copies should be scanned and submitted with the electronic submission of the application).

Additional Application Components Applicants will attach the additional requested documentation in JustGrants.

Curriculum Vitae or Resumes Attach staff résumés and/or position descriptions and qualifications relative to their job roles.

Identify which staff are considered key project staff.

Timeline Form Attach a Project Task Timeline broken out by year (with an estimated start date of October 1, 2021) with each project objective, deliverable, expected completion date, and responsible person or organization.

Supporting Documentation of Past TTA Delivery Experience

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Attach documentation of prior experience delivering TTA, including: URL of website built and maintained, example of individualized technical assistance work plan, sample policy documents, fact sheets, sample curriculum.

Disclosures and Assurances Applicants will complete the following disclosures and assurances.

Disclosure of Lobbying Activities Applicants will complete and submit the SF-LLL in Grants.gov. See the OJP Grant Application Resource Guide for additional information.

DOJ Certified Standard Assurances See the DOJ Certified Standard Assurances in the OJP Grant Application Resource Guide.

Applicant Disclosure of Duplication in Cost Items Applicants will complete the JustGrants web-based Applicant Disclosure of Duplication in Cost Items form. See the OJP Grant Application Resource Guide for additional information.

DOJ Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; and Drug-Free Workplace Requirements Applicants will review and accept the DOJ Certified Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; and Drug-Free Workplace Requirements. See OJP Grant Application Resource Guide.

How to Apply Applicants will submit an SF-424 and an SF-LLL in Grants.gov at https://www.grants.gov/web/grants /register.html.

Applicants will submit the full application including attachments in JustGrants at JustGrants.usdoj.g ov.

For additional information, see the “How to Apply” section in the OJP Grant Application Resource Guide.

Submission Dates and Time The SF-424 and the SF-LLL will be submitted in Grants.gov by March 10, 2021 at 11:59 PM EST. O JP urges applicants to submit applications at least 72 hours prior to the application due date to allow time for the applicant to receive validation messages or rejection notifications from Grants.gov and to correct in a timely fashion any problems that may have caused a rejection notification.

The full application will be submitted in JustGrants by March 24, 2021 at 11:59 PM EST.

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To be considered timely, the full application must be submitted in JustGrants by the JustGrants application deadline.

Application Review Information Review Criteria Applications that meet basic minimum requirements will be evaluated by peer reviewers.

Applications will be evaluated on how the proposed project/program addresses the following criteria:

Statement of the Problem/Description of the Issue (10%) - evaluate the applicant’s1.

understanding of the program/issue to be addressed.

Project Design and Implementation (40%) - evaluate the adequacy of the proposal, including2.

the goals, objectives, timelines, milestones, and deliverables.

Capabilities and Competencies (10%) - evaluate administrative and technical capacity of the3.

applicant to successfully accomplish the goals and objectives.

Plan for Collecting the Data Required for this Solicitation’s Performance Measures (10%) -4.

evaluate the applicant’s understanding of the performance data reporting requirements and the plan for collecting the required data.

Budget (10%) - evaluate for completeness, cost effectiveness, and allowability (e.g.,5.

reasonable, allocable, and necessary for project activities).

Other Required Attachments: Résumés and position descriptions for key personnel6.

(5%) – evaluate staff résumés and/or position descriptions to assess compatibility with program requirements.

Other Required Attachments: Project task and timeline (5%) – evaluate completeness7.

of project time task plan.

Other Required Attachments: Supporting documentation of past TTA delivery8.

experience (10%) – evaluate documentation of prior experience delivering TTA.

Additional Review Criteria

Other important considerations for BJA include geographic diversity, strategic priorities (specifically including, but not limited to, those mentioned above relating to addressing specific challenges that rural communities face, high-poverty areas or persistent-poverty counties, demonstrable potential enhancement to public safety in one or more federally designated Qualified Opportunity Zones), avai lable funding, past performance, and the extent to which the Budget Worksheet and Budget Narrative (Web-based Form) accurately explain project costs that are reasonable, necessary, and otherwise allowable under federal law and applicable federal cost principles.

Review Process Applications submitted under this solicitation that meet basic minimum requirements, will be evaluated for technical merit by a peer review panel(s) in accordance with OJP peer review policy and procedures using the stated review criteria above.

OJP screens applications to ensure they meet the basic minimum requirements prior to conducting peer review. Although specific requirements may vary, the following are common requirements applicable to all solicitations for funding under OJP programs:

The application must be submitted by an eligible type of applicant.

The application must request funding within programmatic funding constraints (if applicable).

The application must be responsive to the scope of the solicitation.

The application must include all items necessary to meet the basic minimum requirements.

Pursuant to the Part 200 Uniform Requirements, before award decisions are made, OJP also reviews information related to the degree of risk posed by the applicant. Among other things to help assess whether an applicant that has one or more prior federal awards has a satisfactory record with respect to performance, integrity, and business ethics, OJP checks whether the applicant is listed in SAM as excluded from receiving a federal award.

In addition, if OJP anticipates that an award will exceed $250,000 in federal funds, OJP also must review and consider any information about the applicant that appears in the non-public segment of the integrity and performance system accessible through SAM (currently, the Federal Awardee Performance and Integrity Information System, FAPIIS).

Important note on FAPIIS: An applicant, may review and comment on any information about itself that currently appears in FAPIIS and was entered by a federal awarding agency. OJP will consider any such comments by the applicant, in addition to the other information in FAPIIS, in its assessment of the risk posed by the applicant.

Absent explicit statutory authorization or written delegation of authority to the contrary, all final award decisions will be made by the Assistant Attorney General, who may take into account not only peer review ratings and BJA recommendations, but also other factors as indicated in this section.

Federal Award Administration Information Federal Award Notices See the OJP Grant Application Resource Guide for information on award notifications and instructions.

Administrative, National Policy, and Other Legal Requirements If selected for funding, in addition to implementing the funded project consistent with the OJP-approved application, the recipient must comply with all award conditions, and all applicable requirements of federal statutes and regulations (including applicable requirements referred to in the assurances and certifications executed in connection with award acceptance).

For additional information on these legal requirements, see the “Administrative, National Policy, and Other Legal Requirements” section in the OJP Grant Application Resource Guide.

Information Technology (IT) Security Clauses An application in response to this solicitation may require inclusion of information related to information technology security. See the OJP Grant Application Resource Guide for information on information technology security.

General Information about Post-Federal Award Reporting Requirements In addition to the deliverables described in the Program Description section, any recipient of an award under this solicitation will be required to submit certain reports and data.

Required reports. Recipients typically must submit quarterly financial reports, semi-annual progress reports, final financial and progress reports, and, if applicable, an annual audit report in accordance with the Part 200 Uniform Requirements or specific award conditions. Future awards and fund drawdowns may be withheld if reports are delinquent. (In appropriate cases, OJP may require additional reports.)

See the OJP Grant Application Resource Guide for additional information on specific post-award reporting requirements, including performance measures data.

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Federal Awarding Agency Contact(s) For OJP contact(s), see page 2.

For contact information for Grants.gov, see page 2.

Freedom of Information and Privacy Act (5 U.S.C. 552 and 5 U.S.C.

552a) See the OJP Grant Application Resource Guide for information on Freedom of Information and Privacy Act (5 U.S.C. 552 and 5 U.S.C. 552a).

Provide Feedback to OJP See the OJP Grant Application Resource Guide for information on how to provide feedback to OJP.

Application Checklist Appendix A: Application Checklist

Tribal Justice System Infrastructure Training and Technical Assistance Program

This application checklist has been created as an aid in developing an application.

What an Applicant Must Do:

Prior to Registering in Grants.gov:

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Acquire a DUNS Number (see OJP Grant Application Resource Guide)

Acquire or renew registration with SAM (see OJP Grant Application Resource Guide)

To Register with Grants.gov:

Acquire AOR and Grants.gov username/password (see OJP Grant Application Resource Guide)

Acquire AOR confirmation from the E-Biz POC (see OJP Grant Application Resource Guide)

To Find Funding Opportunity:

Search for the Funding Opportunity on Grants.gov

Access Funding Opportunity and Application Package (see OJP Grant Application Resource Guide)

Sign up for Grants.gov email notifications (optional) (see OJP Grant Application Resource Guide)

Read Important Notice: Applying for Grants in Grants.gov

Read OJP policy and guidance on conference approval, planning, and reporting available at ojp.gov/financialguide/DOJ/PostawardRequirements/chapter3.10a.htm (see OJP Grant Application Resource Guide)

Overview of Post-Award Legal Requirements:

Review the “ Overview of Legal Requirements Generally Applicable to OJP Grants and Cooperative Agreements - FY 2021 Awards” in the OJP Funding Resource Center.

Scope Requirement:

The federal amount requested is within the allowable limit of $400,000.

Eligibility Requirement:

Public and State controlled institutions of higher education

Native American tribal organizations (other than federally recognized tribal governments)

Nonprofits having a 501(c)(3) status with the IRS, other than institutions of higher education

Private institutions of higher education

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For-profit organizations other than small businesses

Small businesses

Submit SF-424 and SF-LLL in Grants.gov After SF-424 and SF-LLL submission in Grants.gov, Receive Grants.gov Email Notifications That:

Submission has been received in Grants.gov

Submission has either been successfully validated or rejected with errors (see OJP Grant Application Resource Guide)

If No Grants.gov Receipt, and Validation or Error Notifications are Received:

Contact the Response Center by telephone at 800–851–3420 or TTY:

301–240–6310 (hearing impaired only) or by email at grants@ncjrs.gov. Respon se Center hours of operation are 10 a.m. to 6 p.m. eastern time Monday through Friday, and 10 a.m. to 8 p.m. eastern time on the solicitation close date.

Receive email notification to complete application in JustGrants

Complete Application in JustGrants

Content of Application Submission:

The following items are critical application elements required to pass Basic Minimum Requirements review. An application that OJP determines does not include the application elements that must be included in the application submission in order for the application to meet the basic minimum requirements, will neither proceed to peer review, nor receive further consideration.

Proposal Abstract

Proposal Narrative

Budget Worksheet and Budget Narrative (web-based form)

Content of Application Submission

Information to Complete the Application for Federal Assistance (SF-424) in Grants.gov

Standard Applicant Information (SF-424 info from Grants.gov) Proposal Abstract

Program Narrative

Budget and Associated Documentation Budget Worksheet and Budget Narrative (web-based form) Indirect Cost Rate Agreement (if applicable) (see OJP Grant Application Resource Guide

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Financial Management and System of Internal Controls Questionnaire (see OJP Grant Application Resource Guide)

Disclosures and Assurances Disclosure of Lobbying Activities (SF-LLL) (see OJP Grant Application Resource Guide) Applicant Disclosure of Duplication in Cost Items (Pending Applications) (see O JP Grant Application Resource Guide) DOJ Certified Standard Assurance (see OJP Grant Application Resource Guide) DOJ Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; and Drug-Free Workplace Requirements (see OJP Grant Application Resource Guide) Applicant Disclosure and Justification – DOJ High Risk Grantees (if applicable) (see OJP Grant Application Resource Guide)

Submit Application in JustGrants:

Application has been successfully submitted in JustGrants

If JustGrants Application Submission, Validation, or Error Notifications are Received:

Contact JustGrants.Support@usdoj.gov or 833–872–5175 regarding technical difficulties

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