PKG00264391-instructions.pdf

NOTICE OF FUNDING OPPORTUNITY

Funding Opportunity Title:

Scholarly Editions and Scholarly Translations

Funding Opportunity Number: 20201202-RQ

Funding Opportunity Type: New

Federal Assistance Listing Number: 45.161

Application Due Dates:

December 2, 2020 December 1, 2021

Ensure your SAM.gov and Grants.gov registrations and passwords are current.

NEH will not grant deadline extensions for lack of registration.

Registration in all systems, including SAM.gov and Grants.gov, may take up to 1 month to complete.

Division of Research Programs Telephone: 202-606-8200 Email: editions@neh.gov

TTY: 800-877-8399

OMB control number 3136-0134, expiration date June 30, 2021

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Executive Summary The National Endowment for the Humanities (NEH) Division of Research Programs is accepting applications for the Scholarly Editions and Scholarly Translations program. The purpose of this program is to support collaborative teams who are editing, annotating, and translating foundational humanities texts that are vital to learning and research but are currently inaccessible or are available only in inadequate editions or translations. Typically, the texts are significant literary, philosophical, and historical materials, but other types of work, such as musical notation, may also be the subject of an edition.

Funding Opportunity Title: Scholarly Editions and Scholarly Translations Funding Opportunity Number: 20201202-RQ Federal Assistance Listing Number (CFDA):

45.161

Application Due Date: December 2, 2020, 11:59 p.m. Eastern Time December 1, 2021, 11:59 p.m. Eastern Time

Anticipated Announcement: August 2021 (for proposals submitted for the 2020 deadline) or August 2022 (for proposals submitted for the 2021 deadline)

Anticipated Total Annual Funding:

Approximately $4,000,000 per deadline

Estimated Number and Type of Awards:

Approximately 20 grants per deadline

Funding Range: All applicants may request up to $300,000.

Applicants whose projects respond to “A More Perfect Union”: NEH Special Initiative Advancing Civic Education and Celebrating the Nation’s 250th Anniversary may request up to an additional $150,000 in federal matching funds.

See Section B for additional information.

Cost Sharing/Match Required: No, unless federal matching funds are requested.

Period of Performance: One to three years with a start date as early as October 1, 2021, and as late as September 1, 2022 (for proposals submitted for the 2020 deadline) or as early as October 1, 2022 and as late as September 1, 2023 (for proposals submitted for the 2021 deadline).

Eligible Applicants: U.S. nonprofit organizations with 501(c)(3) tax-exempt status, public and 501(c)(3) accredited institutions of higher education, state and local governmental agencies, and federally recognized Native American tribal governments.

See Section C for additional information.

Program Resource Page: https://www.neh.gov/grants/research/scholarly-editions-and-translations-grants

Pre-Application Webinar A prerecorded webinar for applicants will be posted to the program resource page by August 31, 2021.

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Table of Contents

A. Program Description

1. Purpose

2. Background

B. Federal Award Information

1. Type of Application and Award

2. Summary of Funding

C. Eligibility Information

1. Eligible Applicants

2. Cost Sharing

3. Other Eligibility Information

D. Application and Submission Information

1. Application Package

2. Content and Form of Application Submission

3. Unique Entity Identifier and System for Award Management

4. Submission Dates and Times

5. Intergovernmental Review

6. Funding Restrictions

E. Application Review Information

1. Review Criteria

2. Review and Selection Process

3. Assessment of Risk and Other Pre-Award Activities

4. Anticipated Announcement and Award Dates

F. Federal Award Administration Information

1. Federal Award Notices

2. Administrative and National Policy Requirements

3. Reporting

G. Agency Contacts

H. Other Information

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A. Program Description

1. Purpose The Scholarly Editions and Scholarly Translations program provides grants to organizations to support collaborative teams who are editing, annotating, and translating foundational humanities texts that are vital to learning and research but are currently inaccessible or are available only in inadequate editions or translations. Typically, the texts are significant literary, philosophical, and historical materials, but other types of work, such as musical notation, may also be the subject of an edition.

The program supports continuous full-time or part-time activities during the periods of performance of one to three years. Projects must be undertaken by at least two scholars working collaboratively. While international collaboration is permitted, projects must maintain an equitable balance between scholars at U.S. institutions and scholars at non-U.S. institutions (see Section C3 Other Eligibility Information). In addition to supporting long-term editorial projects, the program also encourages applications for short-term projects and for projects that are at a planning stage.

Projects should embody the best practices recommended by the Association for Documentary Editing (ADE) or the Modern Language Association (MLA) Committee on Scholarly Editions.

Editions and translations produced with NEH support must contain scholarly apparatus appropriate to their subject matter and format, including introductions and annotations that explain form, transmission, and its historical and intellectual contexts. Translation projects must also explain the theory and method of translation adopted for the proposed work.

In addition to English-language texts, organizations may submit proposals for editions of foreign language texts in the original language or the translations of foreign language texts into English but not for translations into any other language than English.

The dissemination of edited materials may be in print or digital formats, or a combination of both. NEH expects recipients to provide broad access to all NEH-funded products, insofar as the condition of the materials and intellectual property rights allow. NEH strongly encourages projects that offer free public access to digital materials (see Providing access to NEH-funded products).

NEH encourages applications from Historically Black Colleges and Universities, Hispanic- Serving Institutions, and Tribal Colleges and Universities.

Unallowable activities are described in section D6. Funding Restrictions.

2. Background This program is authorized by 20 U.S.C. §956, et seq. Awards are subject to 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, and the General Terms and Conditions for Awards to Organizations (for grants and cooperative agreements issued December 26, 2014 or later).

According to the 1965 National Foundation on the Arts and the Humanities Act, “The term ‘humanities’ includes, but is not limited to, the study of the following: language, both modern and classical; linguistics; literature; history; jurisprudence; philosophy; archaeology;

comparative religion; ethics; the history, criticism and theory of the arts; those aspects of the social sciences which have humanistic content and employ humanistic methods; and the study and application of the humanities to the human environment with particular attention to

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reflecting our diverse heritage, traditions, and history and to the relevance of the humanities to the current conditions of national life.”

Examples of previously funded projects may be found by using the NEH's Funded Projects Query Form available online at https://securegrants.neh.gov/publicquery/main.aspx.

To learn more about NEH, visit https://www.neh.gov/about.

NEH Areas of Interest NEH is especially interested in supporting projects that advance humanities-related work in the following areas:

“A More Perfect Union”: NEH Special Initiative Advancing Civic Education and Commemorating the Nation’s 250th Anniversary As our nation approaches its 250th anniversary in 2026, NEH encourages projects that promote a deeper understanding of American history and culture and that advance civic education and knowledge of our core principles of government. The agency-wide “A More Perfect Union” initiative will help Americans better understand the world’s oldest constitutional democracy and how our founding ideals are met in a modern, pluralistic society.

NEH welcomes consideration of diverse topics in American history, from Native American culture to rural life to the rise of the industrial city, from the Civil War to the Cold War to the Civil Rights movement, etc. We also seek projects that examine foundational documents in U.S.

history, as well as projects that examine historical objects, places, traditions, events, and individuals who collectively shaped our states and nation. Applications about the contributions of under-represented communities are highly encouraged.

In addition, NEH especially encourages projects that include Native American organizations and communities as lead applicants and project partners.

B. Federal Award Information

1. Type of Application and Award NEH seeks new applications in response to this notice.

NEH will provide funding in the form of grants.

2. Summary of Funding Approximately $4,000,000 is expected to be available to fund approximately 20 recipients per deadline.

Applicants may apply for awards up to $300,000 in outright funds or federal matching funds, not to exceed $100,000 per year.

In addition, applicants submitting proposals that respond to “A More Perfect Union”: NEH Special Initiative Advancing Civic Education and Celebrating the Nation’s 250th Anniversary may request up to an additional $150,000 in federal matching funds not to exceed $50,000 per year.

Applicants must submit a budget reflecting total project costs. For example, an applicant requesting $300,000 in outright funds and $150,000 in federal matching funds would submit a

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budget totaling $600,000 ($300,000 in outright funds, $150,000 in federal matching funds, and $150,000 in required cost share for the federal matching funds).

NEH will not determine the amount available until Congress has enacted the final FY 2021 and 2022 budgets. This program notice is subject to the appropriation of funds, and is a contingency action taken to ensure that, should funds become available for this purpose, applications can be processed and funds awarded in a timely manner.

The period of performance for all projects is one to three years. Applicants whose periods of performance include partial years must prorate their requests by month. For example, an applicant whose proposed period of performance is 18 months could request up to $150,000.

Applicants whose projects are at a planning stage are encouraged to apply for one or two years of support and for $75,000 per year or less.

Projects submitted for the 2020 deadline may have a start date as early as October 1, 2021, and as late as September 1, 2022.

Projects submitted for the 2021 deadline may have a start date as early as October 1, 2022, and as late as September 1, 2023.

C. Eligibility Information

1. Eligible Applicants Eligible applicants include U.S. nonprofit organizations with 501(c)(3) tax-exempt status, public and 501(c)(3) accredited institutions of higher education, state and local governmental agencies, and federally recognized Native American tribal governments.

An eligible entity may apply on behalf of a consortium of collaborating organizations. The lead applicant would be programmatically, legally and fiscally responsible for the award.

Individuals, foreign and for-profit entities are not eligible to apply.

2. Cost Sharing Cost sharing is not required in this program, unless federal matching funds are requested.

Applicants may use voluntary cost sharing for projects in which the total costs exceed the amount awarded by NEH.

Cost sharing or matching is the portion of the project costs not paid by NEH funds. Cost sharing will not be considered in the evaluation of applications.

Voluntary cost sharing consists of the cash contributions made to a project by the applicant, including unrecovered indirect costs, and by third parties as well as third-party in-kind contributions. Third-party in-kind contributions means the value of non-cash contributions (such as property or services) that benefit the funded project, and are contributed by non-federal third parties, without charge, to the recipient of the federal award.

When federal matching funds are requested, the recipient must raise dollar-for-dollar cash contributions from nonfederal third parties and have them certified by NEH before the funds are released (see NEH’s Federal Matching Funds Guidelines). The full amount of federal matching funds may not be available for release in the first year of a multi-year period of performance.

Federal matching funds are typically distributed on an annual basis over the life of the award.

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Recipients are responsible for maintaining auditable records of the source and use of cost sharing contributions. See 2 CFR §200.306 for additional information.

3. Other Eligibility Information Eligible applicants may submit multiple applications for separate and distinct projects under this announcement.

Two or more applications for federal funding and/or approved federal award budgets are not permitted to include overlapping project costs.

NEH does not make awards to other federal entities or to applicants whose projects are so closely intertwined with a federal entity that the project takes on characteristics of the federal entity’s own authorized activities. This does not preclude applicants from using funds from, or sites and materials controlled by, other federal entities in their projects. Such resources may not, however, be used as gifts to release NEH matching funds.

NEH does not provide financial assistance to foreign institutions or organizations.

Nevertheless, otherwise eligible American institutions may apply for collaborative projects involving U.S. and foreign organizations provided they do not use NEH funds for the purpose of issuing subawards to any foreign organization, as defined by 2 CFR §200.1 and 2 CFR §200.331(a). This limitation does not preclude American institutions from obtaining the services of foreign individuals and consultants to carry out various programmatic activities on a fee-for-service basis, as specified in 2 CFR §200.459; it also does not preclude vendor contracts such as in-country transportation services. If you are interested in submitting an application for a project involving international collaboration, please consult beforehand with the division staff.

Scholarly Editions and Scholarly Translations recipients are prohibited from doing business with any organization or person (as a subrecipient, contractor, collaborating scholar or key employee) if they have been debarred or suspended by any federal department or agency. For further information, refer to Article 29 Debarment and Suspension of the General Terms and Conditions for Awards.

All application materials must be received by the application deadline. Late, incomplete, nonresponsive, or ineligible applications will not be considered for funding under this notice.

Applications that exceed specified page limits will not be reviewed. See the Application Components Table.

Designating project directors and co-directors Project directors must be scholars. Applicant institutions typically designate an affiliated scholar as the project director and collaborating scholars that may or may not be affiliated with the applicant institution as co-directors. Applicant institutions may, however, designate a project director affiliated with another institution if that person is a leading scholar in a relevant field of study.

All projects must include at least one other collaborating scholar in addition to the project director, who must be a scholar. An administrator or press representative may be a co-director on a project but not the project director.

Project directors must devote significant time to continuous full-time or part-time work on the project during the period of performance.

Project personnel (including the project director) need not be U.S. citizens or U.S.

residents, so long as the applicant institution is eligible.

Degree candidates may not be project directors, co-directors, or the only other collaborating scholar. If an individual on the project team is the project director, co-

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director, or the only other collaborating scholar, and has satisfied all the requirements for a degree and is awaiting its conferral, the application must include a letter from the dean of the conferring school attesting to the individual’s having completed all degree requirements by the application deadline in Attachment 7: Appendices.

An individual may only serve as the project director on a single application to the Scholarly Editions and Scholarly Translations program per deadline.

Current recipients may submit another Scholarly Editions and Scholarly Translations proposal with the same project director while they have an open award, but the open award and pending proposal may not include overlapping periods of performance.

Project directors and collaborating scholars of funded applications may not hold concurrent full-time awards from the NEH Division of Research Programs—for example an NEH Fellowship.

NEH must approve any change in the project director(s) and collaborating scholar(s).

D. Application and Submission Information

1. Application Package You must apply electronically through Grants.gov, using either Workspace or your organization's system-to-system software. Use the Standard Form 424 - Short Organizational (SF-424 Short) application package associated with the funding opportunity, and follow the instructions provided by Grants.gov unless otherwise noted below. The Grants.gov registration process is described in Section D3.

The application package is available in Grants.gov. A link to the application package can be found on the program resource page.

To request a paper copy of this announcement, contact editions@neh.gov. Applicants who are deaf or hard of hearing (TTY users) can contact NEH via Federal Relay at 800-877-8399.

2. Content and Form of Application Submission Your application will consist of a narrative, budget, and other required forms and components described below.

i. Project Narrative The narrative provides a comprehensive framework and description of all aspects of the proposed project. It should be succinct, self-explanatory, well organized, and free of technical terms and jargon so that peer reviewers can understand the proposed project.

Narratives are limited to twelve, single-spaced pages. All pages must have one-inch margins, and the font size must be Times New Roman eleven point.

The narrative must be introduced with the same project title included on the SF-424 Application for Federal Assistance – Short Organizational. This title may become public if an award is made.

NEH has aligned each section of the narrative with a corresponding review criterion. Refer to Section E1. Review Criteria for full descriptions.

Successful applications will contain the information below. Use the following section headings for the narrative.

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Significance and impact (approximately two pages) Provide a clear, concise statement about the intellectual significance of the work to be edited or translated; its value to scholars and general audiences in the humanities; its potential to stimulate new research; and its relationship to larger themes or questions in the humanities. If a previous edition or translation exists, discuss the reasons for undertaking a new one. Explain the problems or inadequacies of the earlier editions or translations and how your project would solve the problems or remedy the inadequacies. If your proposal responds to “A More Perfect Union”: NEH Special Initiative Advancing Civic Education and Celebrating the Nation’s 250th Anniversary, describe how it focuses on the writings of American figures and topics and furthers the goals of this initiative. Include a bibliographical essay that situates the project within the existing relevant literature and explain its contribution to advancing research, teaching, or both. Explain how the contribution promotes engagement with the relevant scholarly literature on the topic, encourages understanding of the material for students or general audiences in the humanities, or does both. For example: How will the edition advance current research questions concerning the author’s intent or meaning? Or how will a new translation meet a need for modern language or historical context for researcher or students?

Include a bibliography of relevant primary (including previous editions) and secondary sources of the existing relevant literature as Attachment 5.

History of the project and productivity (approximately two pages) Provide a history of the project to date. Explain how the project began, its progress, and its estimated date of completion. Provide specific information on how collaborators have selected materials for the edition or translation and how they gained access to them. If gaining access to the materials requires permissions or poses other challenges, explain how the collaborators are addressing these issues.

For applicants whose projects are at a planning stage, describe how NEH support will advance the project toward collecting materials for editing and translating, developing its editorial policies, establishing its collaborative team, determining a dissemination media, and, in the case of projects with online dissemination, developing a plan for digital sustainability.

For applicants whose projects have received previous NEH support, report on the progress of the work, including work supported by other NEH grant programs, if applicable. Discuss the project’s general history of productivity, specifying progress in collecting materials, editing or translating, and preparing for publication.

If the application requests support for only part of a larger editorial project, describe the overall design of the whole project and clearly delineate the specific part intended for NEH funding through this application.

If work on the larger project will continue after the proposed period of performance, applicants must describe the work that will remain (including a realistic date of completion of the entire project) and all probable sources of financial support for that work. For long-term projects, provide a provisional plan for overall completion, including milestones with dates. Also address how the project will address succession in project leadership.

All applications must include:

a list of proposed publications and, for projects that have received previous NEH support, all project products to date, print or digital (if any), with print runs or usage statistics an active URL for the project (all applicants must establish a fixed URL for their projects if one does not already exist)

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the projected number of volumes or, in the case of digital editions, some measurable unit of the total number of texts, documents, or words, to be edited or translated an estimated date of completion for the entire project

Applications for projects that have previously received NEH funding must:

be substantially updated, including a description of the new activities and a justification of the new budget request list key goals (such as the specific volumes or total number of documents) of previous NEH funding; discuss whether the previously funded project met, or did not meet, its goals according to the original or (if appropriate) revised work plan; explain the reasons for not meeting previous goals and the plan to complete those goals during the next period of performance include a table that provides in detail the stated goals of the work plan with accomplishments during the period of the two most recent NEH awards (up to six years), and listing all changes or incomplete tasks as Attachment 8

Collaborators (approximately two pages) Describe the qualifications of the project director and all collaborators who would work on the project during the proposed period of performance (those named in Attachment 4), regardless of whether NEH funds are requested to support their participation.

State anticipated commitments of time, in percentage of time or hours per week for the project director and each collaborator.

If the project includes international collaboration, describe the balance between scholars at U.S. institutions and scholars at non-U.S. institutions.

For all new personnel to be hired with NEH funds during the period of performance, describe the qualifications, skill, and abilities that will be required for candidates for that position. Their duties must be described in Attachment 3: Work plan.

For collaborators providing technical services, explain how their activities are important for achieving the project’s goals.

For collaborators working remotely, discuss methods of collaboration, such as the use of virtual meetings and the advantages of remote staffing.

For projects using student workers or unpaid volunteers, discuss the qualifications, skills, and abilities that will be required of those collaborators and why their involvement is necessary to achieve project goals.

Methods and execution (approximately two pages) Describe how best practices recommended by the Association for Documentary Editing (ADE) or the Modern Language Association (MLA) Committee on Scholarly Editions will be employed by the project. Discuss how the translation or edition will contain scholarly apparatus appropriate to its subject matter and format, including introductions and annotations that explain form, transmission, and its historical and intellectual contexts.

Explain how the edition or translation goals correspond to the proposed methodology.

Describe in detail the tasks to be undertaken and the technology to be employed, indicating what resources will be required, as well as the experience of the collaborators with the technology and its application to humanities scholarship.

Describe in detail the organization of the texts.

Describe the corpus — the total number of primary and secondary sources used to produce the edition or translation and the reasons for selecting these sources. Explain the methods of analyzing, transcribing, verifying, and presenting the texts.

Explain how errors and variant readings in existing editions will be resolved.

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Describe the guidelines for annotation, introductions, indexes, and other scholarly apparatus. State whether the edition follows MLA or ADE standards. If it does not, provide a rationale for departing from these standards.

Describe how introductions and explanatory annotations will establish the historical and intellectual contexts of the work or works and will contribute to a better understanding of the source texts.

For projects at a planning stage, discuss how any undetermined methodology or standards for the project will be decided during the period of performance.

For applicants proposing a translation:

Explain the criteria for selecting the text or texts that will serve as the source text for the translation.

Explain the theory and methods of the translation.

Explain how challenges posed by a translation (including the degree of difficulty of the text) will be resolved.

For applicants employing digital technology:

Describe the organization and contents of the site on which they would appear, providing screenshots or mock-ups (with URLS, when possible) in Attachment 6: Samples.

Explain the reasons for and advantages of employing digital methods.

Identify the digital platforms to be used and how those platforms will facilitate the project goals for the identified audience. Where appropriate, provide information on pertinent technical standards and employing best practices, such as Text Encoding Initiative (TEI)-conformant markup, data management, and digital preservation infrastructure and policies.

Describe the digital partners who will participate in the project and their activities.

Discuss the methods for enhancing discoverability of the digital resource or content to aid the project’s dissemination.

For projects at a planning stage, if a digital partner for long-term sustainability has not been identified, discuss the criteria and process that will be used to determine a partner.

Also, projects must discuss the criteria and process for determining the platforms for the digital management software and online dissemination.

Describe how the project’s digital results will be maintained, supported, and made available beyond the period of performance. Discuss a realistic timeframe of digital sustainability and how it will be achieved. Provide information on the ability and commitment of the hosting institution to ensure sustained access to collections or digital materials, as well as the project’s financial sustainability.

For projects at a planning stage, explain the process that led to decisions about platforms, software, and sustainability, or how these decisions will be made during the term of the award.

Work plan (approximately one page) Discuss the roles of each collaborator involved in the project, including general time commitments, such as full-time or part-time.

Outline the broad goals for the period of performance with a focus on tangible outcomes during the period of performance such as books, volumes or parts of volumes, total numbers of documents, or total words count for transcription or translation.

Ensure that the work described is consistent with the work described in the “Collaborators” and “Methods and execution” sections of the narrative and Attachment 3: Work plan, and the associated costs requested in the budget. For projects at a

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planning stage, describe planning activities that will advance the project toward the implementation stage of an editorial project.

Final product and dissemination (approximately two pages) Discuss publication arrangements, publicity plans, estimated prices, and user costs for both print and digital publication. If the project involves materials under copyright, indicate your plans for securing the necessary permission to publish. Pertinent correspondence with a print or digital publisher and or other supporting documents should also be included in Attachment 7: Appendices.

Discuss both the media chosen for the final product (printed books, digital materials, or some combination) and the reasons for this choice.

Applicants whose projects are at a planning stage must describe steps they have taken or plan to take to make decisions about dissemination and, if print-only products are planned, discuss why digital dissemination has not been pursued.

Applicants proposing print volumes must describe the organization and contents of the volumes that explain the basis for regular publication intervals. Applicants proposing digital projects must discuss the content and pacing of digital content releases for each six-month or annual period in the absence of print volumes.

NARRATIVE GUIDANCE

To ensure that you fully address the review criteria, this table provides a crosswalk between the narrative language and where each section falls within the review criteria.

Narrative Section Review Criteria

Significance and impact 1. Significance

History of the project and productivity 4. Work plan and productivity

Collaborators 3. Collaborators

Methods and execution 2. Methods and execution

Work plan 4. Work plan and productivity

Final product and dissemination 5. Publication goals

ii. Research and Related Budget Applicants must submit a project budget using the Research and Related Budget Form found in the Grants.gov application package, and attach a budget justification in section L of this form.

Complete a detailed budget for the period of performance requested. The form will generate a cumulative budget for the period of performance.

Required fields are indicated in yellow. You must round to the nearest whole dollar amount in all dollar fields.

Applicants requesting federal matching fund must submit a budget reflecting total project costs that include the one-to-one required cost share for the federal matching funds. For example, an applicant requesting $300,000 in outright funds and $150,000 in federal matching funds would submit a budget totaling $600,000 ($300,000 in outright funds, $150,000 in federal matching funds, and $150,000 in required cost share for the federal matching funds).

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All of the items listed, must be reasonable, necessary to accomplish project objectives, allowable in terms of 2 CFR 200 Subpart E - Cost Principles, auditable, and incurred during the period of performance. All costs are subject to audit, record retention, and other requirements set forth in 2 CFR 200 Subpart F.

The inclusion of a cost category on the Research and Related Budget Form does not automatically indicate that an expense is allowable in this program. See D6. Funding Restrictions for a list of unallowable costs. Carefully review these instructions to ensure that costs are not disallowed.

When indirect costs are charged to the project, ensure that expenses included in the organization's indirect cost pool are not charged to the project as direct costs. For further information, see Section H. Indirect Costs.

Introductory Fields If not pre-populated, indicate your organization’s D-U-N-S® number, the name of your organization, and the period of performance start and end dates. The period of performance start and end dates should be the same as your SF-424 Application for Federal Assistance - Short Organizational. Check “Project” for budget type.

Section A. Senior/Key Person Include the names of the project director and other senior/key persons who are employed by the applicant organization and who are involved in the project.

For each senior/key person list their name and project role. Enter the annual compensation and identify the number of months the senior/key person will devote to the project in the applicable box (i.e., calendar, academic, summer). Use either calendar months or a combination of academic and summer months.

If level of effort does not change throughout the year, you may use only the calendar months column. You may use both the academic and summer months columns if your institutional business process requires noting each separately even if effort remains constant. If effort varies between academic and summer months, leave the calendar months column blank and use only the academic and summer months columns. If your institution does not use a 9-month academic year or a 3-month summer period, indicate your institution's definition of these terms in Section L. Budget Justification.

Regardless of the number of months being devoted to the project, indicate the salary and amount of fringe benefits being requested for the senior/key person. Per 2 CFR §200.431, fringe benefits are allowances and services provided by employers to their employees as compensation in addition to regular salaries and wages. Fringe benefits include, but are not limited to, the costs of leave (vacation, family-related, sick, or military), employee insurance, pensions, and unemployment benefit plans. The sum of requested salary and fringe benefits will be automatically calculated for each senior/key person.

The form can accommodate up to eight senior/key persons. If you are requesting funds for more senior/key persons than the form allows, you must include an attachment listing the additional senior/key person(s) in the "Additional Senior/Key Persons" field. Attach only one PDF file named additionalpersonnel.pdf. Use the same format as the budget form and include all the information identified in this section. If you have attached a file with additional senior/key persons, enter the total funds requested for everyone listed in the attachment in the "Total Funds requested for all Senior/Key Persons in the attached file" field.

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All salaries and wages claimed must be in compliance with 2 CFR §§200.430 and 466. All fringe benefits claimed must be in compliance with 2 CFR §200.431.

Do not list details of collaborators at other institutions or consultants here, as they will be included in Section F. Other Direct Costs.

Section B. Other Personnel For each project role category described below, identify the number of personnel proposed, the total number of months, the total salary, and total fringe requested as described in Section A.

Senior/Key Person. Totals will be automatically calculated.

Post-doctoral associates, graduate students, and undergraduate students For all post-doctoral associates, graduate students, and undergraduate students, individually list names (if known), roles, associated months, and requested salary and fringe benefits in Section L. Budget Justification.

If applicable, include charges for tuition remission and other forms of compensation paid to students as, or in lieu of, salaries and wages. Such costs are subject to the reporting requirements in 2 CFR §200.430, and must be treated as direct or indirect cost in accordance with the actual work being performed. Tuition remission may be charged on an average rate basis.

Secretarial/Clerical In most circumstances, the salaries of administrative, secretarial, or clerical staff at educational institutions and nonprofit organizations are included as part of indirect costs (see Section H.

Indirect Costs). However, examples of situations where direct charging of administrative or clerical staff salaries may be appropriate may be found at 2 CFR §200.413 (c).

Inclusion of such costs may be appropriate only if all of the following conditions are met:

1. Administrative or clerical services are integral to a project or activity.

2. Individuals involved can be specifically identified with the project or activity.

3. Such costs are explicitly included in the budget or have prior written approval of the federal awarding agency.

4. The costs are not also recovered as indirect costs.

Requests for direct charging for secretarial/clerical personnel (i.e., administrative and clerical staff) must be appropriately justified in Section L. Budget Justification. For all individuals classified as secretarial/clerical, provide a justification (in the budget justification) documenting how they meet all four conditions. NEH may request additional information for these positions in order to assess allowability.

Other Project Roles List any additional project role(s) in the blank(s) provided. Identify the number of each personnel proposed.

You may include up to six named roles. If you have more than six, you must combine project roles here and add an explanation about the named roles in Section L. Budget Justification.

All salaries and wages claimed must be in compliance with 2 CFR §§200.430 and 466. All fringe benefits claimed must be in compliance with 2 CFR §200.431.

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Do not list details of collaborators at other institutions or consultants here, as they will be included in Section F. Other Direct Costs.

Section C. Equipment Description As a matter of programmatic policy, the purchase of equipment is not allowable in this program.

Section D. Travel Enter the total funds requested for both domestic (both local and long-distance) and foreign travel. In Section L. Budget Justification, include the purpose, destination, dates of travel (if known), and the names and number of travelers for each trip. If the dates of travel are not known, specify the estimated length of trip (e.g., 3 days). All trips—both foreign and domestic—must be justified individually.

For local travel, outline the mileage rate, number of miles, reason for travel and staff member/consumers completing the travel. For long-distance travel, calculate per diem amounts for meals and lodging using written institutional policy. The lowest available commercial fares for coach or equivalent accommodations must be used. Any arrangements made on a non-refundable basis are at the risk of the recipient if the services must be cancelled for any reason. All travel costs claimed must be in compliance with 2 CFR §200.475, and foreign travel must comply with article 10 of the General Terms and Conditions for Awards to Organizations.

NEH funds may not be used to support attendance at regularly-occurring professional meetings.

Total travel costs will automatically calculate based on domestic and foreign travel costs. Travel to Canada and Mexico is considered foreign travel.

Section E. Participant/Trainee Support Costs As a matter of programmatic policy, professional development or training are not supported in the Scholarly Editions and Scholarly Translations program.

Per 2 CFR §200.1, participant support costs are direct costs for expenses such as stipends, travel allowances, subsistence allowances, and registration fees paid to or on behalf of participants (but not employees) in connection with conferences or training projects.

Per 2 CFR §200.432, a conference is defined as a meeting, retreat, seminar, symposium, workshop or event, the primary purpose of which is the dissemination of technical information beyond the non-federal entity and is necessary and reasonable for successful performance under the federal award.

Justify participant support costs in Section L. Budget Justification.

Total participant support costs will be automatically calculated based on the sum of the Funds Requested column.

1. Tuition/Fees/Health Insurance Leave this field blank.

2. Stipends List the total funds requested for participant stipends.

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3. Travel List the total funds requested for participant travel. In Section L. Budget Justification, name the travelers (if possible) and reflect the travel expenses for each (e.g., roundtrip airfare, mileage or public transportation, related parking, etc.). Any arrangements made on a non-refundable basis are at the risk of the recipient or participant if the services must be cancelled for any reason.

4. Subsistence List the total funds requested for participant subsistence. Subsistence expenses include:

(a) lodging and service charges;

(b) meals, including taxes and tips; and

(c) incidental expenses (fees and tips given to porters, baggage carriers, hotel staff, etc.).

5. Other Describe any other participant support costs (e.g., local ground transportation to various venues, admission fees, bottled water, etc.) and list the total funds requested for all other participant costs described.

Number of Participants/Trainees List the total number of proposed participants. The value of this field cannot exceed 999.

Section F. Other Direct Costs Total Other Direct Costs will be automatically calculated based on the sum of the Funds Requested column.

1. Materials and Supplies List the total funds requested for materials and supplies. Include the total funds requested for materials and supplies to be used in the project costing the lesser of the capitalization level established by the applicant or $5,000, regardless of the length of its useful life. See 2 CFR §§200.314 and 453.

As a matter of programmatic policy, the purchase of computers and peripherals is not allowable in this program.

In Section L. Budget Justification, indicate general categories, including an amount for each category. Categories with amounts less than $1,000 are not required to be itemized.

2. Publication Costs List the total funds requested for publication costs. The proposed budget may request funds for the costs of documenting, preparing, publishing, or otherwise making available to others, the findings and products of the work conducted under the award. As a matter of programmatic policy, press subventions are not supported in this program. Include supporting information in Section L. Budget Justification.

3. Consultant Services List the total funds requested for all consultant services. Identify the following items in Section L. Budget Justification, as applicable:

each consultant, the services he/she will perform, total number of days, travel costs, and the total estimated costs; and

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persons who are confirmed to serve on external advisory committees to the project.

Describe the services they will perform.

All consultant fees claimed must be in compliance with 2 CFR §200.459.

4. Automated Data Processing (ADP)/Computer Services List the total funds requested for ADP/computer services. The cost of the applicant’s computer services, including computer-based retrieval of scientific, technical, and education information may be requested. In Section L. Budget Justification, include the established computer service rates at the proposing organization, if applicable. If such services are provided by a third-party, include them in line 5 Subawards/Consortium/Contractual Costs.

5. Subawards/Consortium/Contractual Costs List the total funds requested for project activities to be undertaken by third-party subrecipients. This includes subawards and other contractual costs proposed for the project. A complete itemization of the cost comprising the charge should be provided in Section L. Budget Justification organized using the same categories present on the Research and Related budget.

If there is more than one subrecipient, each must be justified separately in the budget justification. See 2 CFR §§200.331 and 332 for additional information.

Per 2 CFR §§200.1 and 331(a), subaward means an award provided by a pass-through entity (the recipient) to a subrecipient for the subrecipient to carry out part of a federal award received by the pass-through entity. It does not include payments to a contractor (as defined in 2 CFR §200.1) or payments to an individual that is a beneficiary of a federal program. A subaward may be provided through any form of legal agreement, including an agreement that the pass-through entity considers a contract.

This line item must include both direct and indirect costs for all subrecipients. If a subrecipient is claiming indirect costs, include their federally negotiated indirect cost rate agreement as part of Attachment 9: Federally negotiated indirect cost rate agreement.

Contractual costs as defined in 2 CFR §§200.1 and 331(b), are occasionally sufficiently high to warrant a categorical breakdown of costs. When this is the case, provide detailed information as part of Section L. Budget Justification.

6. Equipment or Facility Rental/User Fees List the total funds requested for equipment or facility rental/user fees. In Section L. Budget Justification, identify and justify each rental/user fee.

Applicants may charge depreciation in compliance with 2 CFR §200.436. If the equipment was purchased with federal funds under another award, user fees may be appropriate (see 2 CFR §200.313 (c)(2)). The applicant may not charge both depreciation and user fees.

Per 2 CFR §200.432, allowable conference costs may include rental of facilities. Rental costs under “less-than-arm's-length” leases are allowable with the condition that they must be consistent with the limitations set forth in 2 CFR §200.465(c).

The Hotel and Motel Fire Safety Act of 1990 (Pub. L. 101-391) states that federally funded meetings and conferences cannot be held in properties that do not comply with the law. The Act is applicable to all places of public accommodation affecting commerce, and requires that such properties are equipped with:

• hard-wired, single-station smoke detectors in each guestroom in accordance with the National Fire Protection Association (NFPA) standard 72;

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• an automatic sprinkler system, with a sprinkler head in each guest room in compliance with NFPA standards 13 or 13R. Properties three stories or lower in height are exempt from the sprinkler requirement.

Note: 'places of public accommodation affecting commerce' are any inns, hotels, or other establishments not owned by the federal government that provides lodging to transient guests, except that such term does not include an establishment treated as an apartment building for purposes of any State or local law or regulation or an establishment located within a building that contains not more than five rooms for rent or hire and that is actually occupied as a residence by the proprietor of such establishment.

The United States Fire Administration (USFA) is charged with carrying out FEMA's responsibilities with respect to the Hotel and Motel Fire Safety Act of 1990. In addition to compiling, maintaining, and publishing the National Master List, USFA is also responsible for taking steps to encourage states to promote the use of automatic sprinkler systems and automatic smoke detection systems.

7. Alterations and Renovations Do not include any expenses under 7. Alterations and Renovations. Per 2 CFR §200.462, costs incurred for ordinary and normal rearrangement and alteration of facilities are allowable as indirect costs.

8-10. Other Include items not previously listed under other budget categories or in the indirect cost pool in lines 8-10. “Other” project-specific costs may include promotion, acquisition fees, rights, evaluation and assessment fees, and access accommodations (e.g., audio description, sign-language interpretation, closed or open captioning, large-print brochures/labeling). Use Section L. Budget Justification to further itemize and justify. “Miscellaneous” and “contingency” are not acceptable budget categories.

Per 2 CFR §200.432, allowable conference costs may include speakers’ fees, costs of meals and refreshments, and other items incidental to such conferences. Conference hosts/sponsors must exercise discretion and judgment in ensuring that conference costs are appropriate, necessary and managed in a manner that minimizes costs to the NEH award.