PKG00263501-instructions.pdf

NOTICE OF FUNDING OPPORTUNITY

Funding Opportunity Title: Collaborative Research

Funding Opportunity Number: 20201202-RZ

Funding Opportunity Type: New

Federal Assistance Listing Number: 45.161

Application Due Date: December 2, 2020

Ensure your SAM.gov and Grants.gov registrations and passwords are current.

NEH will not grant deadline extensions for lack of registration.

Registration in all systems, including SAM.gov and Grants.gov, may take up to 1 month to complete.

Division of Research Programs Telephone: 202-606-8200 Email: collaborative@neh.gov

TTY: 800-877-8399

OMB control number 3136-0134, expiration date June 30, 2021 mailto:collaborative@neh.gov

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Executive Summary The National Endowment for the Humanities (NEH) Division of Research Programs is accepting applications for the Collaborative Research program. The purpose of this program is to support groups of two or more scholars seeking to increase humanistic knowledge through convenings, research, manuscript preparation for collaborative publications, and the creation of scholarly digital projects. The collaborative work can take place within a single field of study or across disciplines. Partnerships with researchers from the natural and social sciences are encouraged, but all collaborative projects must address significant humanities questions.

Funding Opportunity Title: Collaborative Research Funding Opportunity Number:

20201202-RZ

Federal Assistance Listing Number (CFDA):

45.161

Application Due Date: December 2, 2020, 11:59 p.m. Eastern Time Anticipated Announcement:

August 2021

Anticipated Total Annual Available FY 21 Funding:

Approximately $2,500,000

Estimated Number and Type of Awards:

Approximately 20 grants

Funding Range: Planning International Collaboration: up to $25,000 Conference: up to $100,000 Manuscript Preparation: up to $250,000 Scholarly Digital Projects: up to $250,000

Cost Sharing/Match Required:

No.

Period of Performance: Planning International Collaboration: six to twelve months Conference: up to two years Manuscript Preparation: up to three years Scholarly Digital Projects: up to three years

All projects must have a start date no earlier than October 1, 2021, and no later than September 1, 2022.

Eligible Applicants: U.S. nonprofit organizations with 501(c)(3) tax-exempt status, public and 501(c)(3) accredited institutions of higher education, state and local governmental agencies, and federally recognized Native American tribal governments.

See Section C for additional information.

Program Resource Page: https://www.neh.gov/grants/research/collaborative-research-grants

Pre-Application Webinar September 30, 3:00-4:30 Eastern Time https://attendee.gotowebinar.com/register/8606030752340970767 https://www.neh.gov/grants/research/collaborative-research-grants https://www.neh.gov/grants/research/collaborative-research-grants https://attendee.gotowebinar.com/register/8606030752340970767

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Table of Contents

A. Program Description

1. Purpose

2. Background

B. Federal Award Information

1. Type of Application and Award

2. Summary of Funding

C. Eligibility Information

1. Eligible Applicants

2. Cost Sharing

3. Other Eligibility Information

D. Application and Submission Information

1. Application Package

2. Content and Form of Application Submission

3. Unique Entity Identifier and System for Award Management

4. Submission Dates and Times

5. Intergovernmental Review

6. Funding Restrictions

E. Application Review Information

1. Review Criteria

2. Review and Selection Process

3. Assessment of Risk and Other Pre-Award Activities

4. Anticipated Announcement and Award Dates

F. Federal Award Administration Information

1. Federal Award Notices

2. Administrative and National Policy Requirements

3. Reporting

G. Agency Contacts H. Other Information

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A. Program Description

1. Purpose The Collaborative Research program aims to advance humanistic knowledge through collaboration between two or more scholars. The program encourages projects that propose diverse approaches to topics, incorporate multiple points of view, explore new avenues of inquiry in the humanities, and lead to manuscripts for print publications or scholarly digital grant products.

The program allows projects that propose research in a single field of study, as well as interdisciplinary work. Projects that include partnerships with researchers from the natural and social sciences are encouraged but must propose a humanistic research agenda. Collaborations among different types of institutions are welcome. For example, research universities might partner with teaching colleges, libraries, museums, or independent research institutions. NEH encourages applications from Hispanic-Serving Institutions, Historically Black Colleges and Universities, and Tribal Colleges and Universities.

Collaborating scholars may be drawn from a single institution or several institutions across the United States. International collaborations are encouraged, but projects must maintain an equitable balance between scholars at U.S. institutions and scholars at non-U.S. institutions (see Section C3 Other Eligibility Information).

You must propose tangible and sustainable outcomes as the end goal of your project, even if their completion is beyond the period of performance of the award. Such outcomes include, but are not limited to, co-authored or multi-authored books; born-digital publications; themed issues of peer-reviewed journals; a series of peer-reviewed articles in academic journals or articles in general audience publications or both; and open-access scholarly digital projects. All project outcomes must be based on one or more humanities research questions and convey interpretive humanities work. You must present a plan to disseminate the project’s results.

Funding is available for sustained full-time or part-time activities conducted by the collaborators during the period of performance. Allowable costs include but are not limited to salary replacement; compensation of collaborators, consultants, and research assistants; fringe benefits; and travel, lodging, and per diem costs for workshop and conference participants.

Unallowable activities are described in section D6. Funding Restrictions.

Funding categories The Collaborative Research program comprises four funding categories that support different types of collaborative projects and projects at different stages of development: Planning International Collaboration, Conference, Manuscript Preparation, and Scholarly Digital Projects. Complex, multi-year projects may encompass several of the phases outlined below, but you must identify one and only one category in a given application. Follow-up applications for subsequent stages of the same project are permitted.

Recipients of Planning International Collaboration and Conference awards are encouraged to apply for Manuscript Preparation or Scholarly Digital Projects in future competitions; however, the preparation of the new NEH application is not an allowable activity during Planning International Collaboration and Conference awards.

A Planning International Collaboration or Conference award is not a prerequisite for a Manuscript Preparation or Scholarly Digital Projects application. Collaborators who have done

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their planning and are ready to work on the implementation of their print or digital projects may apply directly for these categories.

Planning International Collaboration The Planning International Collaboration category is intended for early-stage projects involving collaborators from the U.S. and one or more foreign countries. Collaborations must involve at least two scholars but can include more, while maintaining an equitable balance between U.S.-based and non-U.S.-based participants. Planning International Collaboration supports initial meetings to brainstorm, plan, and establish new scholarly collaborations.

Examples of funded activities include, but are not limited to, research time to correspond and exchange ideas through video conferencing; joint travel for collaborators to a relevant site, archive, library, or collection to investigate a project’s feasibility; convening up to two exploratory workshops or working group meetings for collaborators; and completing a written research and future publication plan.

Primary products for Planning International Collaboration awards include but are not limited to a written plan for the collaborative research activities and future publication or digital scholarly project; livestreamed or recorded video of workshops; live or web-posted papers; podcasts, blogs, and discussion boards.

Planning International Collaboration awards are up to $25,000 with a period of performance of between six and twelve months.

Conference The Conference category supports a single scholarly conference, symposium, or seminar that is open to members of an intellectual community that is broader than the invited attendees.

The aim is to gather participants in person to sharpen an already established collaborative research topic and plan subsequent print publications or scholarly digital projects.

NEH expects conferences to be widely advertised and include a variety of scholars representing diverse points of view. Typical funding requests include but are not limited to compensation for the organizing scholar(s); travel, per diem, accommodation, and honoraria for conference presenters; and costs related to the rental of a venue or audio-visual services.

Attendance at the conference must be free of charge.

Primary products for Conference awards include but are not limited to livestreamed or recorded video of the conference; live or web-posted papers; preparation of conference papers for subsequent edited volumes or peer-reviewed articles; podcasts, blogs, and discussion boards.

Applicants whose projects are limited to hosting a scholarly conference, symposium or meeting must request a period of performance of one year. Applicants whose projects also include the publication of conference papers may request a period of performance of up to two years, with activities during the second year limited to the preparation and editing of conference papers for publication.

Conference awards are up to $100,000 with a period of performance between one and two years, as limited above. You may not request more than $50,000 per year of the period of performance.

Manuscript Preparation The Manuscript Preparation category supports the completion of collaborative manuscripts in preparation for print publications. Examples include but are not limited to co- or multi-

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authored monographs and edited volumes; a series of peer-reviewed articles; and themed issues of peer-reviewed journals. Typical funding requests include, but are not limited to, compensation for research and writing time; joint travel for collaborators to a relevant site, archive, library, or collection to conduct research; and compensation for consultants.

Submission to a publisher is expected by the end of the period of performance. This funding category does not support in-person convenings of collaborators, workshops, or conferences (see the Planning International Collaboration and Conference categories above).

Manuscript Preparation awards are up to $250,000 with a period of performance of one to three years. You may not request more than $100,000 per year of the period of performance.

Scholarly Digital Projects The Scholarly Digital Projects category supports the preparation of born-digital scholarly publications, resources, and tools. All projects must be conceived and executed to address one or more significant research questions in the humanities and serve an intellectual community beyond the collaborator group alone. Such proposals may involve one or more lead scholars collaborating with digital humanities specialists, librarians, and archivists to prepare a digital publication or project using preexisting platforms, programs, or other technological infrastructure. Scholarly resources and tools include, but are not limited to, open-access databases, GIS mapping projects, content-rich websites, and other projects that are built through a collaboration of scholars and digital humanities experts.

Applications in this category must present a long-term sustainability plan for the publication or project and discuss options for peer review. Typical funding requests include but are not limited to compensation for time to conduct research, write, and build the digital project;

joint travel for collaborators to a relevant site, archive, library, or collection to conduct research; and compensation for consultants. This funding category does not support in-person convenings of collaborators, workshops, or conferences (see the Planning International Collaboration and Conference categories above).

There are several other NEH programs which support digital projects. Please see Related funding opportunities to be sure you are proposing your project to the program for which it is most appropriate.

Scholarly Digital Projects awards are up to $250,000 with a period of performance of one to three years. You many not request more than $100,000 per year of the period of performance.

2. Background This program is authorized by 20 U.S.C. §956, et seq. Awards are subject to 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, and the General Terms and Conditions for Awards to Organizations (for grants and cooperative agreements issued December 26, 2014 or later).

According to the 1965 National Foundation on the Arts and the Humanities Act, “The term ‘humanities’ includes, but is not limited to, the study of the following: language, both modern and classical; linguistics; literature; history; jurisprudence; philosophy; archaeology;

comparative religion; ethics; the history, criticism and theory of the arts; those aspects of the social sciences which have humanistic content and employ humanistic methods; and the study and application of the humanities to the human environment with particular attention to reflecting our diverse heritage, traditions, and history and to the relevance of the humanities to the current conditions of national life.”

https://uscode.house.gov/view.xhtml?req=(title:20%20section:956a%20edition:prelim) https://www.ecfr.gov/cgi-bin/text-idx?SID=236bb02f01d2e050f7a5b60c88a67066&mc=true&node=pt2.1.200&rgn=div5 https://www.ecfr.gov/cgi-bin/text-idx?SID=236bb02f01d2e050f7a5b60c88a67066&mc=true&node=pt2.1.200&rgn=div5 https://www.ecfr.gov/cgi-bin/text-idx?SID=236bb02f01d2e050f7a5b60c88a67066&mc=true&node=pt2.1.200&rgn=div5 https://www.neh.gov/grants/manage/general-terms-and-conditions-awards-organizations-grants-and-cooperative-agreements-issued-december https://www.neh.gov/grants/manage/general-terms-and-conditions-awards-organizations-grants-and-cooperative-agreements-issued-december

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Examples of previously funded projects may be found by using the NEH's Funded Projects Query Form available online at https://securegrants.neh.gov/publicquery/main.aspx.

To learn more about NEH, visit https://www.neh.gov/about.

NEH Areas of Interest NEH is especially interested in supporting projects that advance humanities-related work in the following areas:

“A More Perfect Union”: NEH Special Initiative Advancing Civic Education and Commemorating the Nation’s 250th Anniversary As our nation approaches its 250th anniversary in 2026, NEH encourages projects that promote a deeper understanding of American history and culture and that advance civic education and knowledge of our core principles of government. The agency-wide “A More Perfect Union” initiative will help Americans better understand the world’s oldest constitutional democracy and how our founding ideals are met in a modern, pluralistic society.

NEH welcomes consideration of diverse topics in American history, from Native American culture to rural life to the rise of the industrial city, from the Civil War to the Cold War to the Civil Rights movement, etc. We also seek projects that examine foundational documents in U.S.

history, as well as projects that examine historical objects, places, traditions, events, and individuals who collectively shaped our states and nation. Applications about the contributions of under-represented communities are highly encouraged.

Standing Together In recognition of the importance of the humanities both in helping Americans to understand the experiences of service members and in assisting veterans as they return to civilian life, NEH has launched a special initiative titled Standing Together: The Humanities and the Experience of War. This special initiative draws on the power of the humanities 1) to support advanced research in the humanities that explores war and its aftermath; 2) to promote discussion and deepened understanding of the experiences of those Americans affiliated with the armed services, whether active duty or veterans; and 3) to support returning veterans and their families.

Protecting our Cultural Heritage In response to the destruction of cultural heritage materials worldwide, NEH encourages applications for projects that study, document, or create digital representations of lost or imperiled cultural heritage materials. Proposed projects should be based on scholarly work and follow standards and best practices. Projects must demonstrate the capacity to be sustained and must be widely accessible to the public. Learn more about Protecting our Cultural Heritage.

In addition, NEH especially encourages projects that include Native American organizations and communities as lead applicants and project partners.

B. Federal Award Information

1. Type of Application and Award NEH seeks new applications in response to this notice.

NEH will provide funding in the form of grants.

https://securegrants.neh.gov/publicquery/main.aspx https://www.neh.gov/about https://www.neh.gov/250 https://www.neh.gov/grants/standing-together https://www.neh.gov/grants/standing-together https://www.neh.gov/grants/protecting-our-cultural-heritage

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2. Summary of Funding Approximately $2,500,000 is expected to be available to fund up to 20 recipients.

NEH will not determine the amount available until Congress has enacted the final FY 2021 budget. This program notice is subject to the appropriation of funds, and is a contingency action taken to ensure that, should funds become available for this purpose, applications can be processed and funds awarded in a timely manner.

Planning International Collaboration proposals have a ceiling amount of $25,000 and a period of performance of six to twelve months.

Conference proposals have a ceiling amount of $100,000 and a period of performance of one to two years. Applicants in this category may not request more than $50,000 per year of the period of performance. Applicants whose periods of performance include partial years must prorate their requests by month. For example, an applicant whose proposed period of performance is 18 months could request up to $75,000. Applicants whose projects are limited to hosting a scholarly conference, symposium or meeting must request a period of performance of one year. Applicants whose projects also include the publication of conference papers may request a period of performance of up to two years, with activities during the second year limited to the preparation and editing of conference papers for publication.

Manuscript Preparation and Scholarly Digital Projects proposals have a ceiling amount of $250,000 and period of performance of one to three years. Applicants in these categories may not request more than $100,000 per year of the period of performance, up to the award ceiling.

Applicants whose periods of performance include partial years must prorate their requests by month. For example, an applicant whose proposed period of performance is 18 months could request up to $150,000.

All projects must have a start date no earlier than October 1, 2021, and no later than September 1, 2022.

C. Eligibility Information

1. Eligible Applicants Eligible applicants include U.S. nonprofit organizations with 501(c)(3) tax-exempt status, public and 501(c)(3) accredited institutions of higher education, state and local governmental agencies, and federally recognized Native American tribal governments.

An eligible entity may apply on behalf of a consortium of collaborating organizations. The lead applicant would be programmatically, legally and fiscally responsible for the award.

Individuals, foreign and for-profit entities are not eligible to apply.

2. Cost Sharing Cost sharing is not required in this program, unless federal matching funds are requested.

Applicants may use voluntary cost sharing for projects in which the total costs exceed the amount awarded by NEH.

Cost sharing or matching is the portion of the project costs not paid by NEH funds. Cost sharing will not be considered in the evaluation of applications.

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Voluntary cost sharing consists of the cash contributions made to a project by the applicant, including unrecovered indirect costs, and by third parties as well as third-party in-kind contributions. Third-party in-kind contributions means the value of non-cash contributions (such as property or services) that benefit the funded project, and are contributed by non-federal third parties, without charge, to the recipient of the federal award.

When federal matching funds are requested, the recipient must raise dollar-for-dollar cash contributions from nonfederal third parties and have them certified by NEH before the funds are released (see NEH’s Federal Matching Funds Guidelines). The full amount of federal matching funds may not be available for release in the first year of a multi-year period of performance.

Federal matching funds are typically distributed on an annual basis over the life of the award.

Recipients are responsible for maintaining auditable records of the source and use of cost sharing contributions. See 2 CFR §200.306 for additional information.

3. Other Eligibility Information Eligible applicants may submit multiple applications for separate and distinct projects under this announcement.

Two or more applications for federal funding and/or approved federal award budgets are not permitted to include overlapping project costs.

An institution whose project has received NEH support may apply for a new or subsequent stage of that project. These proposals receive no special consideration and will be judged by the same criteria as others in the current competition. In addition, these proposals must be substantially updated and must include a description of the new activities and a justification of the new budget.

NEH does not make awards to other federal entities or to applicants whose projects are so closely intertwined with a federal entity that the project takes on characteristics of the federal entity’s own authorized activities. This does not preclude applicants from using funds from, or sites and materials controlled by, other federal entities in their projects. Such resources may not, however, be used as gifts to release NEH matching funds.

Recipients of Collaborative Research awards are prohibited from doing business with any organization or person (such as a collaborating scholar, key employee, subrecipient or contractor) if they have been debarred or suspended by any federal department or agency. For further information, refer to Article 29 Debarment and Suspension of the General Terms and Conditions for Awards.

NEH does not provide financial assistance to foreign institutions or organizations.

Nevertheless, otherwise eligible American institutions may apply for collaborative projects involving U.S. and foreign organizations provided they do not use NEH funds for the purpose of issuing subawards to any foreign organization, as defined by 2 CFR §200.92 and 2 CFR §200.330(a). This limitation does not preclude American institutions from obtaining the services of foreign individuals and consultants to carry out various programmatic activities on a fee-for-service basis, as specified in 2 CFR §200.459; it also does not preclude vendor contracts such as in-country transportation services. If you are interested in submitting an application for a project involving international collaboration, please consult beforehand with the division staff.

Applications that exceed the ceiling amount or established period of performance will be considered nonresponsive and will not be considered for funding under this announcement.

http://www.neh.gov/grants/manage/federal-matching-funds-guidelines http://www.neh.gov/grants/manage/federal-matching-funds-guidelines https://www.ecfr.gov/cgi-bin/text-idx?SID=3aeab4e3a836f5b6807999701e518c94&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1306 https://www.neh.gov/grants/manage/general-terms-and-conditions-awards-organizations-grants-and-cooperative-agreements-issued-december https://www.neh.gov/grants/manage/general-terms-and-conditions-awards-organizations-grants-and-cooperative-agreements-issued-december https://www.ecfr.gov/cgi-bin/text-idx?SID=35fcd29238edd42c8b1f8b1628e39d47&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_192 https://www.ecfr.gov/cgi-bin/text-idx?SID=b76712a585433486e57dafcd521c952e&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1330 https://www.ecfr.gov/cgi-bin/text-idx?SID=b76712a585433486e57dafcd521c952e&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1330 https://www.ecfr.gov/cgi-bin/text-idx?SID=35fcd29238edd42c8b1f8b1628e39d47&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1459

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All application materials must be received by the application deadline. Late, incomplete, nonresponsive, or ineligible applications will not be considered for funding under this notice.

Applications that exceed specified page limits will not be reviewed. See the Application Components Table.

Designating project directors and co-directors

• Project directors must be scholars, not administrators. Applicant institutions typically designate an affiliated scholar as the project director. Collaborating scholars who may or may not be affiliated with the applicant institution can be designated as co-directors.

• All applications must include at least one collaborating scholar in addition to the project director.

• Members of the project team (including the project director) need not be U.S. citizens or U.S. residents, so long as the applicant institution is eligible. While international collaboration is encouraged, projects must maintain an equitable balance between scholars at U.S. institutions and scholars at non-U.S. institutions.

• Degree candidates may not be project directors, co-directors, or the sole collaborator.

They may, however, serve in other roles on the project team.

• Any one project director or co-director may direct only one application to the Collaborative Research program.

• Project directors, co-directors, and collaborators of funded Collaborative Research applications may not hold concurrent full-time awards from the NEH Division of Research Programs—for example, an NEH Fellowship.

D. Application and Submission Information

1. Application Package You must apply electronically through Grants.gov, using either Workspace or your organization's system-to-system software. Use the Standard Form 424 - Short Organizational (SF-424 Short) application package associated with the funding opportunity, and follow the instructions provided by Grants.gov unless otherwise noted below. The Grants.gov registration process is described in Section D3.

The application package is available in Grants.gov. A link to the application package can be found on the program resource page.

To request a paper copy of this announcement, please contact collaborative@neh.gov.

Applicants who are deaf or hard of hearing (TTY users) can contact NEH via Federal Relay at 800-877-8399.

2. Content and Form of Application Submission Your application will consist of a narrative, budget, and other required forms and components described below.

i. Project Narrative The narrative provides a comprehensive framework and description of all aspects of the proposed project. It should be succinct, self-explanatory, well organized, and free of technical terms and jargon so that peer reviewers can understand the proposed project.

You must limit the narrative to twelve single-spaced pages. All pages must have one-inch margins, and the font size must be Times New Roman eleven or twelve point. Applications with narratives that do not follow this formatting or exceed twelve pages will not be reviewed.

https://www.grants.gov/ https://www.grants.gov/web/grants/applicants/workspace-overview.html https://www.neh.gov/grants/research/collaborative-research-grants

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NEH has aligned each section of the narrative with a corresponding review criterion. Refer to Section E1. Review Criteria for full descriptions.

Successful applications will contain the information below. Use the following section headings for the narrative.

Significance and impact (not to exceed one page; corresponds primarily to Review Criterion 1. Significance) Provide a concise statement about your project written for a non-specialist audience. It must begin by identifying the Collaborative Research category of the application (Planning International Collaboration, Conference, Manuscript Preparation, or Scholarly Digital Projects) and describing the expected final outcome(s) of the project. Include a prospective final completion date; this may be beyond the end date of the period of performance. Provide a summary argument for your project’s significance for the humanities, broadly understood:

Connect it to larger topics in the humanities beyond your specific field’s concerns. Situate your project in the context of existing humanities discourse to highlight its contribution. Describe the anticipated impact of your project’s proposed outcome(s) on the intended audience and on future scholarship.

Substance and context (about two pages; corresponds primarily to Review Criterion 1. Significance) Provide a clear and detailed explanation of your project and its value to specific fields. Identify the major research questions it will investigate and the particular contributions it will make to enhance creativity, knowledge, and understanding in one or more areas of the humanities.

Describe the scope of the research and the source materials. Discuss the relationship of the new research to other published and ongoing work in the field by identifying related projects and including a brief bibliographical essay on the relevant literature. Provide a detailed bibliography of relevant primary and secondary sources as Attachment 6.

Methods and execution (about two pages; corresponds primarily to Review Criterion 2. Methods and execution) Describe the theoretical framework and research design of your project and explain why a collaborative approach is the best way to fulfill its larger goals. Discuss the rationale for choosing particular methods and how those methods address the stated research questions.

Note additional category-specific requirements below.

Planning International Collaboration applications: Relate the methods to the proposed activities. Explain the choice of U.S. and international collaborators. If you are proposing in-person meetings such as exploratory workshops or other working group meetings, justify why they are necessary, as opposed to holding virtual meetings. Describe how such convenings will be conducted and what they will achieve. Explain the goals of any proposed travel by project team members. Describe the steps for developing the collaborative project and its final outcome(s).

Conference applications: Describe the convening event and explain why an in-person meeting is the best format for collaboration and achieving the project’s goals. Explain how the event will lead to a tangible outcome such as print or digital publication. Describe the venue and expected audience. Discuss how presenters and other participants were selected and how many have confirmed their participation. Describe the conference design and summarize the themes of sessions or topics of groups of papers. Provide a full list of speakers and invited participants, their paper titles or roles, and confirmation status with the draft agenda of the conference in Attachment 7: Appendices. If funding is requested for the

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preparation of conference papers for publication during the year following the conference, explain the methods and activities to accomplish this.

Where appropriate, describe additional sponsorship, participant logistics, and advertising.

Include the URL for the meeting or conference website, if available.

Manuscript Preparation applications: Describe how collaboration will take place and the division of labor to produce the planned manuscript. Discuss any remaining research to be undertaken with and without travel by the collaborators. Explain and justify why print publication is the best way to express and disseminate the project’s results. Describe any negotiations with prospective publishers and whether a formal agreement has been made.

Provide a chapter outline with as much detail as possible to convey the content of the planned manuscript and explain how individual parts address the stated research questions. If the project involves materials under copyright, indicate your plans for securing the necessary permission to publish.

Scholarly Digital Projects applications: Describe how collaboration will take place and the division of labor to produce the planned digital publication or project. Discuss any remaining research to be undertaken with and without travel by the collaborators. Explain and justify why digital methods and a digital format are the best way to express and disseminate the project’s results. Describe the organization and contents of the digital publication or project, providing screenshots or mock-ups, and URLs whenever possible (see Attachment 6 Appendices). Discuss the technology to be employed, keeping in mind that NEH views the use of open-source software as a key component in the broad distribution of exemplary digital scholarship in the humanities. If the project will not employ generally accessible open-source software, explain why. Where appropriate, provide information on pertinent technical standards and the use of best practices, such as Text Encoding Initiative (TEI)-conformant markup, data management, and digital preservation infrastructure and policies. Where applicable, identify institutional partners who will act as digital publishers or participate in building the digital project.

For projects that propose to develop, acquire, preserve, or enhance geospatial data, see Article 34 of the General Terms and Conditions for Awards for further information and requirements.

History of the project and its productivity (about one page; corresponds primarily to Review Criteria 1. Significance and 2. Methods and execution) Provide a history of the project by explaining how it began and its progress to date. Describe any research or planning that has already been completed, and the resources or research facilities available. For new projects, explain the motivations for seeking the collaboration.

If the project has an active URL, provide it. Indicate major products to date—in print or digital form—with print runs or usage statistics. List the full citations in the bibliography (Attachment

5) and, if necessary for digital products, in the appendices (Attachment 6).

If you have previously received NEH funding for any phase of the proposed research project, you must describe the new activities and justify the new funding request. Discuss how the previously funded project met, or did not meet, its goals according to its original work plan.

If the application requests support for a specific part of a larger project, briefly describe the overall design of the whole project and clearly delineate the specific part intended for NEH funding through this application. See Related funding opportunities.

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If work on the project will continue after the proposed period of performance, describe the work that will remain and mention, if possible, all probable sources of financial support. Provide a provisional plan for overall completion, including milestones with dates.

Collaboration (about two pages; corresponds primarily to Review Criterion

3. Collaborating scholars) Without repeating information available in their résumés (Attachment 4), summarize the specific qualifications and responsibilities of the members of the collaborative project team (those named in Attachment 1). Describe briefly what each team member contributes to the project and about how much time they will spend on it, for example, part-time during the academic year and full-time during the summer (also see budget justification). For project team members providing technical support, scientific and conservation work, or laboratory analysis, explain how their activities are important for achieving the project’s goals.

Work plan (about one page; corresponds primarily to Review Criterion 4.

Work plan and completion) Summarize your work plan, provide an overview of what will be accomplished, and identify larger phases and milestones. Describe a set of activities for each phase and specify the project team members involved. For multi-institutional collaborative projects, discuss the distribution of responsibilities across each institution. Provide a detailed version of your work plan in Attachment 3.

Final product and dissemination (about one or two pages; corresponds primarily to Review Criterion 5. Outcomes and access) Address category-specific requirements below.

Planning International Collaboration applications: Describe how the expected results of the initial collaboration as well as any workshops or other working group meetings will be disseminated beyond the project team members (for example, public presentations, white papers, blog post, etc.). Provide a plan for assessing the feasibility of the project. Describe the next steps to be taken, possible sources of future funding, and the anticipated outcome(s) of the project.

Conference applications: Describe how results of the meetings will be disseminated.

Primary products may include livestreamed or recorded video of the convening; web-posted papers and papers in preparation for subsequent edited volumes or peer-reviewed articles;

podcasts, blogs, and discussion boards. Publication is not expected by the end of a one-year period of performance, but the application should describe future publication and dissemination goals and timelines. If the application includes a second year of funding for the preparation of papers for publication, provide more detailed information about the potential publication, including publisher, peer-review, and publicity plans.

Manuscript Preparation applications: Describe how results of the project will be disseminated. Discuss plans for publication arrangements, peer-review, and publicity plans, estimated prices, and user costs for both print and digital publications. If known, include pertinent correspondence with a print or digital publisher in the appendices. Any supporting documents can be included in Attachment 6: Appendices. While publication costs are not supported by this program, NEH encourages award recipients to pursue publication that enables broad public access, insofar as the condition of the materials and intellectual property rights allow.

Scholarly Digital Projects applications: Discuss the methods for disseminating the digital publication or scholarly resource and enhancing its discoverability. If applicable, provide

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projected usage statistics or subscriber numbers. NEH expects that any materials produced in digital form as a result of its awards will be maintained so as to ensure their long-term availability. To that end, describe how the project’s digital results will be maintained and supported beyond the period of performance. Provide information on the ability and commitment of the digital publisher or hosting institution to ensure sustained access to the project, as well as its financial sustainability. NEH encourages award recipients to pursue broad public access to the project, insofar as the condition of the materials and intellectual property rights allow.

NARRATIVE GUIDANCE

To ensure that you fully address the review criteria, this table provides a crosswalk between the narrative language and where each section falls within the review criteria.

Narrative Section Review Criteria

Significance and impact 1. Significance

Substance and context 1. Significance

Methods and execution 2. Methods and execution

History of the project and its productivity

1. Signficance

2. Methods and execution

Collaboration 3. Collaborating scholars

Work plan 4. Work plan and completion

Final product and dissemination 5. Outcomes and access

ii. Research and Related Budget You must submit a project budget using the Research and Related Budget Form found in the Grants.gov application package, and attach a budget justification in section L of this form.

Complete a detailed budget for the period of performance requested. The form will generate a cumulative budget for the period of performance.

Required fields are indicated in yellow. You must round to the nearest whole dollar amount in all dollar fields.

If you are requesting federal matching funds, you must submit a budget reflecting total project costs that include the one-to-one required cost share for the federal matching funds. As an example, if you are requesting $100,000 in outright funds and $20,000 in federal matching funds, you must submit a budget that includes $140,000 in total project costs.

All of the items listed, must be reasonable, necessary to accomplish project objectives, allowable in terms of 2 CFR 200 Subpart E - Cost Principles, auditable, and incurred during the period of performance. All costs are subject to audit, record retention, and other requirements set forth in 2 CFR 200 Subpart F.

The inclusion of a cost category on the Research and Related Budget Form does not automatically indicate that an expense is allowable in this program. See D6. Funding Restrictions for a list of unallowable costs. Carefully review these instructions to ensure that costs are not disallowed.

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When indirect costs are charged to the project, ensure that expenses included in the organization's indirect cost pool are not charged to the project as direct costs. For further information, see Section H. Indirect Costs.

Introductory Fields If not pre-populated, indicate your organization’s D-U-N-S® number, the name of your organization, and the period of performance start and end dates. The period of performance start and end dates should be the same as your SF-424 Application for Federal Assistance - Short Organizational. Check “Project” for budget type.

Section A. Senior/Key Person Include the names of the project director and other senior/key persons who are employed by the applicant organization and who are involved in the project.

For each senior/key person list their name and project role. Enter the annual compensation and identify the number of months the senior/key person will devote to the project in the applicable box (i.e., calendar, academic, summer). Use either calendar months or a combination of academic and summer months.

If level of effort does not change throughout the year, you may use only the calendar months column. You may use both the academic and summer months columns if your institutional business process requires noting each separately even if effort remains constant. If effort varies between academic and summer months, leave the calendar months column blank and use only the academic and summer months columns. If your institution does not use a 9-month academic year or a 3-month summer period, indicate your institution's definition of these terms in Section L. Budget Justification.

Regardless of the number of months being devoted to the project, indicate the salary and amount of fringe benefits being requested for the senior/key person. Per 2 CFR §200.431, fringe benefits are allowances and services provided by employers to their employees as compensation in addition to regular salaries and wages. Fringe benefits include, but are not limited to, the costs of leave (vacation, family-related, sick, or military), employee insurance, pensions, and unemployment benefit plans. The sum of requested salary and fringe benefits will be automatically calculated for each senior/key person.

The form can accommodate up to eight senior/key persons. If you are requesting funds for more senior/key persons than the form allows, you must include an attachment listing the additional senior/key person(s) in the "Additional Senior/Key Persons" field. Attach only one PDF file named additionalpersonnel.pdf. Use the same format as the budget form and include all the information identified in this section. If you have attached a file with additional senior/key persons, enter the total funds requested for everyone listed in the attachment in the "Total Funds requested for all Senior/Key Persons in the attached file" field.

All salaries and wages claimed must be in compliance with 2 CFR §§200.430 and 466. All fringe benefits claimed must be in compliance with 2 CFR §200.431.

Do not list details of collaborators at other institutions or consultants here, as they will be included in Section F. Other Direct Costs.

Section B. Other Personnel For each project role category described below, identify the number of personnel proposed, the total number of months, the total salary, and total fringe requested as described in Section A.

Senior/Key Person. Totals will be automatically calculated.

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Post-doctoral associates, graduate students, and undergraduate students For all post-doctoral associates, graduate students, and undergraduate students, individually list names, roles, associated months, and requested salary and fringe benefits in Section L. Budget Justification.

If applicable, include charges for tuition remission and other forms of compensation paid to students as, or in lieu of, salaries and wages. Such costs are subject to the reporting requirements in 2 CFR §200.430, and must be treated as direct or indirect cost in accordance with the actual work being performed. Tuition remission may be charged on an average rate basis.

Secretarial/Clerical In most circumstances, the salaries of administrative, secretarial, or clerical staff at educational institutions and nonprofit organizations are included as part of indirect costs (see Section H.

Indirect Costs). However, examples of situations where direct charging of administrative or clerical staff salaries may be appropriate may be found at 2 CFR §200.413 (c).

Inclusion of such costs may be appropriate only if all of the following conditions are met:

1. Administrative or clerical services are integral to a project or activity.

2. Individuals involved can be specifically identified with the project or activity.

3. Such costs are explicitly included in the budget or have prior written approval of the federal awarding agency.

4. The costs are not also recovered as indirect costs.

Requests for direct charging for secretarial/clerical personnel (i.e., administrative and clerical staff) must be appropriately justified in Section L. Budget Justification. For all individuals classified as secretarial/clerical, provide a justification (in the budget justification) documenting how they meet all four conditions. NEH may request additional information for these positions in order to assess allowability.

Other Project Roles List any additional project role(s) in the blank(s) provided. Identify the number of each personnel proposed.

You may include up to six named roles. If you have more than six, you must combine project roles here and add an explanation about the named roles in Section L. Budget Justification.

All salaries and wages claimed must be in compliance with 2 CFR §§200.430 and 466. All fringe benefits claimed must be in compliance with 2 CFR §200.431.

Do not list details of collaborators at other institutions or consultants here, as they will be included in Section F. Other Direct Costs.

Section C. Equipment Description As a matter of programmatic policy, the purchase of equipment is not allowable in this program.

Section D. Travel Enter the total funds requested for both domestic (both local and long-distance) and foreign travel. In Section L. Budget Justification, include the purpose, destination, dates of travel (if known), and the names and number of travelers for each trip. If the dates of travel are not known, specify the estimated length of trip (e.g., 3 days). All trips—both foreign and domestic—must be justified individually.

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