PKG00263227-instructions.pdf

NOTICE OF FUNDING OPPORTUNITY

Funding Opportunity Title: Dialogues on the Experience of War

Funding Opportunity Number: 20201014-AV

Funding Opportunity Type: New

Federal Assistance Listing Number: 45.163

Application Due Date: October 14, 2020

Ensure your SAM.gov and Grants.gov registrations and passwords are current.

NEH will not grant deadline extensions for lack of registration.

Registration in all systems, including SAM.gov and Grants.gov, may take up to 1 month to complete.

Division of Education Programs Email: dew@neh.gov

TTY: 800-877-8399

OMB control number 3136-0134, expiration date June 30, 2021

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Executive Summary The National Endowment for the Humanities (NEH) Division of Education Programs is accepting applications for the Dialogues on the Experience of War program, as part of its current initiative, Standing Together: The Humanities and the Experience of War. The purpose of the program is to support the study and discussion of important humanities sources about war, in the belief that these sources can help U.S. military veterans and others think more deeply about the issues raised by war and military service. Dialogues is designed to reach military veterans; however, men and women in active service, military families, and interested members of the public may also participate.

Funding Opportunity Title:

Dialogues on the Experience of War

Funding Opportunity Number:

20201014-AV

Federal Assistance Listing Number

(CFDA):

45.163

Application Due Date:

October 14, 2020, 11:59 p.m. Eastern Time

Anticipated Announcement:

March 2021

Anticipated Total Annual Available FY21 Funding

Approximately $950,000 (based on three-year average 2018-2020)

Number and Type of Awards Made in Recent Funding Cycles:

Approximately 10 grants (based on three-year average 2018-2020)

Funding Range: Up to $100,000 Cost Sharing/Match Required:

No

Period of Performance:

12 to 24 months with a start date as early as May 1, 2021, and no later than September 1, 2021.

Eligible Applicants: U.S. nonprofit organizations with 501(c)(3) tax-exempt status, public and 501(c)(3) accredited institutions of higher education, state and local governmental agencies, and federally recognized Native American tribal governments.

See Section C for additional information.

Program Resource Page:

https://www.neh.gov/grants/education/dialogues-the-experience-war

Pre-Application Webinar

September 3, 2020 at 2:00 p.m. Eastern Time https://attendee.gotowebinar.com/register/2928867388160137999 https://www.neh.gov/grants/education/dialogues-the-experience-war https://www.neh.gov/grants/education/dialogues-the-experience-war https://attendee.gotowebinar.com/register/2928867388160137999

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Table of Contents

A. Program Description

1. Purpose

2. Background

B. Federal Award Information

1. Type of Application and Award

2. Summary of Funding

C. Eligibility Information

1. Eligible Applicants

2. Cost Sharing

3. Other Eligibility Information

D. Application and Submission Information

1. Application Package

2. Content and Form of Application Submission

3. Unique Entity Identifier and System for Award Management

4. Submission Dates and Times

5. Intergovernmental Review

6. Funding Restrictions

E. Application Review Information

1. Review Criteria

2. Review and Selection Process

3. Assessment of Risk and Other Pre-Award Activities

4. Anticipated Announcement and Award Dates

F. Federal Award Administration Information

1. Federal Award Notices

2. Administrative and National Policy Requirements

3. Reporting

G. Agency Contacts

H. Other Information

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A. Program Description

1. Purpose This notice solicits applications for the Dialogues on the Experience of War program as part of NEH’s current initiative, Standing Together: The Humanities and the Experience of War.

The program supports the study and discussion of important humanities sources about war, in the belief that these sources can help U.S. military veterans and others think more deeply about the issues raised by war and military service. Dialogues is designed to reach military veterans;

however, projects involving discussion groups that integrate veterans with civilians, men and women in active service, and military families are welcome. Project teams should include humanities scholars, military veterans, and individuals with relevant experience.

Awards of up to $100,000 will support:

• the creation of an in-person or virtual preparatory program to recruit, train, and mentor (or support) Dialogues discussion leaders, and

• the convening of at least two sustained discussion series focused on humanities resources that address the experience of war and military service, each including fifteen or more participants and held either in person or virtually

Preparatory training and discussion programs may take place in veterans’ centers, at public libraries or cultural centers, on college and university campuses, via online convening platforms, and at other venues.

Preparatory training programs Applicants must assemble a team to develop a preparatory training program. The preparatory program should be designed to train discussion leaders. The program should include the following:

• close study of the humanities sources at the heart of the discussions

• modeling and practice in leading humanities discussions (for example, posing questions designed to explore texts and elicit discussion of the texts’ contemporary relevance;

articulating rules of civil discourse; encouraging group inquiry; moderating disagreements)

• developing the discussion leaders’ knowledge and awareness of the diverse backgrounds and perspectives of military veterans and service members

• mentoring and/or supporting discussion leaders throughout the run of the project

• building a virtual or actual network of discussion leaders and resources for future versions of the program and/or new programs

The format of and methodology behind the preparatory program might include elements such as: lectures with breakout discussion groups; how-to demonstrations on the art of close reading;

modeling how to conduct fruitful conversations or moderate online forums; the creation of videos; and practice in facilitating sample discussion sessions.

Discussion programs As educational programs, Dialogues discussions should allow for deep engagement with the humanities sources and for full dialogue that involves each member of the group. The discussion programs should engage the participants in multiple sessions or for enough time to build trust and intellectual community among the group members.

https://www.neh.gov/grants/standing-together

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The discussion programs must:

• treat at least two historically distinct conflicts in depth: one from the earliest wars through the World War I era, and a second from the wars after the World War I era

• focus on the close study of sources drawn from at least two distinct genres (such as historical writings, memoirs, military biographies, speeches and letters, philosophical writings, documentaries, fiction, and artworks) from a diverse range of perspectives

• engage participants in deep discussion of the selected humanities sources and the issues that they raise

• convene participants — whether in person, in virtual, or in a hybrid form – for multiple sessions to foster sustained and inclusive dialogue

Humanities sources eligible for discussion can be drawn from history, philosophy, literature, film, and the visual and performing arts—and may be complemented by veterans’ testimonials.

Discussions should engage the participants in serious exploration of important questions about war and military service, such as the ethics of war, the nature of service, the place of veterans in society, heroism, suffering, loyalty, and patriotism.

The application must explain how the preparatory and discussion program design will support a commitment to thorough and sustained discussion, and provide a specific plan for recruiting, training, selecting, and mentoring the discussion leaders. The Dialogues on the Experience of War program does not prescribe a particular format or schedule for either the preparatory or discussion programs. NEH’s intention is to allow applicants to tailor their program design to the strengths and needs of their audience, project team (including the discussion leaders to be trained), organizational partners, and host sites. Proposals will be evaluated, however, on the strength of these various elements and how well they cohere.

Prior Dialogues award recipients applying at the 2020 deadline must include new, extended, or revised plans that enhance their project significantly and that indicate how lessons learned in the implementation of their previous project(s) inform their current application.

They must indicate how their proposed project will develop, strengthen, and expand project partnerships between the recipient and other programs, institutions, or community organizations to:

• develop or extend a local, regional, or national network of Dialogues programs

• create and disseminate shared and/or shareable project resources for preparatory and discussion programs, such as training videos, facilitator resources, reading and resource lists, source materials, and evaluation forms and guidance

• scale up their own preparatory and discussion programs, or build capacity for smaller organizations or remote communities to offer Dialogues programs

To these ends, project teams could use award funds for activities and resources that support program evaluation, revision, and expansion such as: meetings and workshops; technological and infrastructural consultants, additional travel expenses for regional or national meetings; or other means of sharing resources and best practices across a wider programming community.

Unallowable activities are described in section D6. Funding Restrictions.

2. Background This program is authorized by 20 U.S.C. §956, et seq. Awards are subject to 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal https://uscode.house.gov/view.xhtml?req=(title:20%20section:956a%20edition:prelim) https://www.ecfr.gov/cgi-bin/text-idx?SID=236bb02f01d2e050f7a5b60c88a67066&mc=true&node=pt2.1.200&rgn=div5 https://www.ecfr.gov/cgi-bin/text-idx?SID=236bb02f01d2e050f7a5b60c88a67066&mc=true&node=pt2.1.200&rgn=div5

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Awards, and the General Terms and Conditions for Awards to Organizations (for grants and cooperative agreements issued December 26, 2014 or later).

According to the 1965 National Foundation on the Arts and the Humanities Act, “The term ‘humanities’ includes, but is not limited to, the study of the following: language, both modern and classical; linguistics; literature; history; jurisprudence; philosophy; archaeology;

comparative religion; ethics; the history, criticism and theory of the arts; those aspects of the social sciences which have humanistic content and employ humanistic methods; and the study and application of the humanities to the human environment with particular attention to reflecting our diverse heritage, traditions, and history and to the relevance of the humanities to the current conditions of national life.”

Examples of previously funded projects may be found by using the NEH's Funded Projects Query Form available online at https://securegrants.neh.gov/publicquery/main.aspx.

To learn more about NEH, visit https://www.neh.gov/about.

NEH Areas of Interest NEH is especially interested in supporting projects that advance humanities-related work in the following areas.

“A More Perfect Union”: NEH Special Initiative Advancing Civic Education and Commemorating the Nation’s 250th Anniversary As our nation approaches its 250th anniversary in 2026, NEH encourages projects that promote a deeper understanding of American history and culture and that advance civic education and knowledge of our core principles of government. The agency-wide “A More Perfect Union” initiative will help Americans better understand the world’s oldest constitutional democracy and how our founding ideals are met in a modern, pluralistic society.

NEH welcomes consideration of diverse topics in American history, from Native American culture to rural life to the rise of the industrial city, from the Civil War to the Cold War to the Civil Rights movement, etc. We also seek projects that examine foundational documents in U.S.

history, as well as projects that examine historical objects, places, traditions, events, and individuals who collectively shaped our states and nation. Applications about the contributions of under-represented communities are highly encouraged.

Standing Together In recognition of the importance of the humanities both in helping Americans to understand the experiences of service members and in assisting veterans as they return to civilian life, NEH has launched a special initiative titled Standing Together: The Humanities and the Experience of War. This special initiative draws on the power of the humanities 1) to support advanced research in the humanities that explores war and its aftermath; 2) to promote discussion and deepened understanding of the experiences of those Americans affiliated with the armed services, whether active duty or veterans; and 3) to support returning veterans and their families.

B. Federal Award Information

1. Type of Application and Award Type of applications sought: new.

NEH will provide funding in the form of grants.

https://www.ecfr.gov/cgi-bin/text-idx?SID=236bb02f01d2e050f7a5b60c88a67066&mc=true&node=pt2.1.200&rgn=div5 https://www.neh.gov/grants/manage/general-terms-and-conditions-awards-organizations-grants-and-cooperative-agreements-issued-december https://www.neh.gov/grants/manage/general-terms-and-conditions-awards-organizations-grants-and-cooperative-agreements-issued-december https://securegrants.neh.gov/publicquery/main.aspx https://www.neh.gov/about https://www.neh.gov/250

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2. Summary of Funding Across the past three funding cycles, the average annual funding for this program totaled $950,000 for an average of 10 recipients. You may apply for a ceiling amount of up to $100,000.

NEH will not determine the amount available until Congress has enacted the final FY 2021 budget. This program notice is subject to the appropriation of funds, and is a contingency action taken to ensure that, should funds become available for this purpose, applications can be processed and funds awarded in a timely manner.

The period of performance is 12 to 24 months, with a start date as early as May 1, 2021 and no later than September 1, 2021.

C. Eligibility Information

1. Eligible Applicants Eligible applicants include U.S. nonprofit organizations with 501(c)(3) tax-exempt status, public and 501(c)(3) accredited institutions of higher education, state and local governmental agencies, and federally recognized Native American tribal governments.

Individuals, foreign and for-profit entities are not eligible to apply.

2. Cost Sharing Cost sharing is not required in this program, unless federal matching funds are requested.

Applicants may use voluntary cost sharing for projects in which the total costs exceed the amount awarded by NEH.

Cost sharing or matching is the portion of the project costs not paid by NEH funds. Cost sharing will not be considered in the evaluation of applications.

Voluntary cost sharing consists of the cash contributions made to a project by the applicant, including unrecovered indirect costs, and by third parties as well as third-party in-kind contributions. Third-party in-kind contributions means the value of non-cash contributions (such as property or services) that benefit the funded project, and are contributed by non-federal third parties, without charge, to the recipient of the federal award.

When federal matching funds are requested, the recipient must raise dollar-for-dollar cash contributions from nonfederal third parties and have them certified by NEH before the funds are released (see NEH’s Federal Matching Funds Guidelines). The full amount of federal matching funds may not be available for release in the first year of a multi-year period of performance.

Federal matching funds are typically distributed on an annual basis over the life of the award.

Recipients are responsible for maintaining auditable records of the source and use of cost sharing contributions. See 2 CFR §200.306 for additional information.

3. Other Eligibility Information Eligible applicants may submit multiple applications for separate and distinct projects under this announcement. An individual may only be named as project director on one application.

Two or more applications for federal funding and/or approved federal award budgets are not permitted to include overlapping project costs.

http://www.neh.gov/grants/manage/federal-matching-funds-guidelines http://www.neh.gov/grants/manage/federal-matching-funds-guidelines https://www.ecfr.gov/cgi-bin/text-idx?SID=3aeab4e3a836f5b6807999701e518c94&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1306

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Prior recipients with closed Dialogues awards will need to respond to additional review criteria.

Prior recipients with open Dialogues awards may not apply.

NEH does not make awards to other federal entities or to applicants whose projects are so closely intertwined with a federal entity that the project takes on characteristics of the federal entity’s own authorized activities. This does not preclude applicants from using funds from, or sites and materials controlled by, other federal entities in their projects. Such resources may not, however, be used as gifts to release NEH matching funds.

NEH does not provide financial assistance to foreign institutions or organizations.

Nevertheless, otherwise eligible American institutions may apply for collaborative projects involving U.S. and foreign organizations provided they do not use NEH funds for the purpose of issuing subawards to any foreign organization, as defined by 2 CFR §200.92 and 2 CFR §200.330(a). This limitation does not preclude American institutions from obtaining the services of foreign individuals and consultants to carry out various programmatic activities on a fee-for-service basis, as specified in 2 CFR §200.459; it also does not preclude vendor contracts such as in-country transportation services. If you are interested in submitting an application for a project involving international collaboration, please consult beforehand with the division staff.

All application materials must be received by the application deadline. Late, incomplete, or ineligible applications will not be considered for funding under this notice. Applications that exceed specified page limits will not be reviewed. See the Application Components Table.

D. Application and Submission Information

1. Application Package You must apply electronically through Grants.gov, using either Workspace or your organization's system-to-system software. Use the Standard Form 424 - Short Organizational (SF-424 Short) application package associated with the funding opportunity, and follow the instructions provided by Grants.gov unless otherwise noted below. The Grants.gov registration process is described in Section D3.

The application package is available in Grants.gov. A link to the application package can be found on the program resource page.

To request a paper copy of this announcement, contact dew@neh.gov. Applicants who are deaf or hard of hearing (TTY users) can contact NEH via Federal Relay at 800-877-8399.

2. Content and Form of Application Submission Your application will consist of a narrative, budget, and other required forms and components described below.

i. Project Narrative The narrative provides a comprehensive framework and description of all aspects of the proposed project. It should be succinct, self-explanatory, well organized, and free of technical terms and jargon so that peer reviewers can understand the proposed project.

Applicants that have not been previously funded in this program must limit the narrative to fifteen double-spaced pages. Prior Dialogues award recipients must limit the narrative to sixteen double-spaced pages. All applicants should use one-inch margins and a font size no smaller than twelve points.

https://www.ecfr.gov/cgi-bin/text-idx?SID=35fcd29238edd42c8b1f8b1628e39d47&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_192 https://www.ecfr.gov/cgi-bin/text-idx?SID=b76712a585433486e57dafcd521c952e&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1330 https://www.ecfr.gov/cgi-bin/text-idx?SID=b76712a585433486e57dafcd521c952e&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1330 https://www.ecfr.gov/cgi-bin/text-idx?SID=35fcd29238edd42c8b1f8b1628e39d47&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1459 https://www.grants.gov/ https://www.grants.gov/web/grants/applicants/workspace-overview.html https://www.neh.gov/grants/education/dialogues-the-experience-war mailto:dew@neh.gov

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NEH has aligned each section of the narrative with a corresponding review criterion. Refer to Section E1. Review Criteria for full descriptions.

Successful applications will contain the information below. Use the following section headings for the narrative.

a. Summary of the project (corresponds with all review criteria) Provide a one-paragraph overview of the project that describes the scope, structure, and setting of the proposed preparatory and discussion programs. Briefly sketch the wars to be covered, the topics and themes to be addressed, and the genres of humanities sources to be considered (such as historical writings, memoirs, military biographies, speeches and letters, philosophical writings, documentaries, fiction, and artworks).

b. Project development (corresponds with all review criteria) Prior recipients of Dialogues awards must include this section in their narrative. Other applicants may omit it.

Describe the key ways the proposed project builds on past Dialogues work in its design and scope (these elements may be more fully explained in the subsequent sections of the narrative). These may include:

• lessons learned in the first run of the project and revisions based on participant evaluations

• changes to program elements such as intellectual content and activities, engagement of different kinds of participants, dissemination of resources and methods for preparatory and discussion programs to other audiences

• development of a local, regional, or national network of Dialogues programs

• building capacity for smaller organizations or remote communities to offer Dialogues programs

• additional collaborative partners

c. Design, intellectual approach and content, and implementation (corresponds with review criteria Intellectual quality, Design quality, and Impact)

The Dialogues on the Experience of War program does not prescribe a particular format or schedule for either the preparatory or discussion programs. NEH’s intention is to allow applicants to tailor their program design to the strengths and needs of their audience, project team (including the discussion leaders to be trained), organizational partners, and host sites. Proposals will be evaluated, however, on the strength of these various elements and how well they cohere.

For both the preparatory and discussion programs, discuss the proposed location(s) for the discussion groups and the facilities available for in-person convenings or technical specifications for virtual convenings. Describe planned accommodations to address participants’ needs (such as mobility, child care, etc.).

1. Intellectual rationale (corresponds with review criteria Intellectual quality and Design quality)

State the goals and intended outcomes of the project. Briefly explain the rationale for selecting the conflicts, themes, and humanities sources, and how they form a coherent

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program of study. Identify the intended audiences and describe how the format of the project conveys the central humanities ideas/themes.

2. Preparatory program for discussion leaders (corresponds with review criteria Design quality and Impact)

Describe the specific goals, organization, and content of the proposed preparatory program.

Describe the recruitment and selection process for the persons who will be trained as discussion leaders and other project personnel, if any, who will receive the training. Plans for the selection and training of discussion leaders should include specific selection criteria, activities, and sufficient training time and resources to ensure they are well-prepared to guide deep and sustained discussion of the proposed themes and sources.

Outline the resources and preparation that would enhance discussion leaders’ understanding of the diversity of veteran and military experience. Discuss how the practice of facilitating discussion will be modeled and what methods and sources (including proposed sources for the discussion programs) would be used. Identify and discuss study guides or other resources that will be made available to preparatory program participants.

As Attachment 2, provide a detailed schedule and syllabus for the preparatory program.

3. Discussion programs for military veterans and others (corresponds with review criteria Intellectual quality, Design quality, and Impact)

Discuss the specific humanities content of the programs. Elaborate on the topics, themes, conflicts, and sources at the heart of the discussion programs. Identify the humanities sources and other resources to be made available to the discussion group participants. Be specific as to how you will use the humanities sources to address the central themes of the discussion programs. Indicate how multiple viewpoints, dialogic methods, and selected themes will enrich the discussions. Include examples of the open-ended questions and sources that will be used in discussion.

Delineate the intended participants of the discussion groups (for example, veterans, men and women in active service, military and veteran family members of the general public, etc.). Describe the discussion program format, including the frequency and length of the sessions, and the number of participants convened.

Discuss the proposed location(s) for the discussion groups and the facilities available for either in-person convenings or technical specifications for virtual convenings. Describe how the discussion groups will be publicized and how the participants will be recruited. Describe planned accommodations to address participants’ needs (such as mobility, child care, etc.).

As Attachment 3, provide a schedule and syllabus for the discussion groups.

4. Project team (corresponds with review criteria Intellectual quality and Design quality)

Identify the specific roles and qualifications of the members of the project team, for instance, the project director, project scholars, relevant institutional support staff, and of the project personnel who will carry out each stage of the project. Note that supporting résumés (not to exceed two single-spaced pages) are required as Attachment 5. If the project has an advisory board, identify the humanities scholars, veterans, and other individuals who serve on the board and describe how they would support the project. One letter of reference per project director is required as Attachment 6. Letters of commitment from leaders of the preparatory program and any key individual collaborators on the project are conditionally required as Attachment 7.

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5. Institutional context (corresponds with review criteria Design quality and Impact)

Describe the mission and resources of the applicant institution and its capacity to support the proposed activities. A letter of support from the applicant institution may be provided as part of Attachment 6, but is not required. If the project includes the adoption of an academic course, a letter of support from the institution is recommended. If the project includes collaborations with other organizations, indicate how the mission and resources of those organizations would support the project. As Attachment 7, provide a letter of commitment from any collaborating organizations (as applicable).

6. Evaluation (corresponds with review criteria Design quality and Impact) Describe the plans for evaluating the project while underway and at its conclusion, and how these would serve its goals. Each project must include at least two basic survey evaluations:

• The first will be completed by participants at the end of the preparatory program for discussion leaders.

• The second will survey the participants in the discussion groups. Best practices have shown that surveys at the beginning and at the end of the program are most effective.

Describe how repeated discussion sessions may be altered, based on feedback incorporated from the surveys and other lessons learned.

NARRATIVE GUIDANCE

To ensure that you fully address the review criteria, this table provides a crosswalk between the narrative language and where each section falls within the review criteria.

Narrative Section Review Criteria

Summary of the project Intellectual quality

Design quality

Impact

Project development (prior Dialogues recipients only)

Intellectual quality

Design quality

Impact

Additional criteria for prior Dialogues recipients

Design, intellectual approach and content, and implementation

Intellectual quality

Design quality

Impact

Intellectual rationale Intellectual quality

Design quality

Preparatory program for discussion leaders

Design quality

Impact

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Discussion program for military veterans and other participants

Intellectual quality

Design quality

Impact

Project team Intellectual quality

Design quality

Institutional context Design quality

Impact

Evaluation Design quality

Impact

ii. Research and Related Budget Applicants must submit a project budget using the Research and Related Budget Form found in the Grants.gov application package, and attach a budget justification in section L of this form.

Complete a detailed budget for the period of performance requested. The form will generate a cumulative budget for the period of performance.

Required fields are indicated in yellow. If no funds are requested for a required field, enter a zero. You must round to the nearest whole dollar amount in all dollar fields.

All of the items listed, whether supported by NEH funds or required cost sharing contributions (if applicable), must be reasonable, necessary to accomplish project objectives, allowable in terms of 2 CFR 200 Subpart E - Cost Principles, auditable, and incurred during the period of performance. All costs are subject to audit, record retention, and other requirements set forth in 2 CFR 200 Subpart F.

The inclusion of a cost category on the Research and Related Budget Form does not automatically indicate that an expense is allowable in this program. See D6. Funding Restrictions for a list of unallowable costs. Carefully review these instructions to ensure that costs are not disallowed.

When indirect costs are charged to the project, ensure that expenses included in the organization's indirect cost pool are not charged to the project as direct costs. For further information, see Section H. Indirect Costs.

Introductory Fields If not pre-populated, indicate your organization’s D-U-N-S® number, the name of your organization, and the period of performance start and end dates. The period of performance start and end dates should be the same as your SF-424 Application for Federal Assistance - Short Organizational. Check “Project” for budget type.

Section A. Senior/Key Person Include the names of the project director (or co-directors) and any other key persons employed by the applicant organization who are involved in the project planning and/or implementation.

Indicate the name and project role of each senior/key person. Enter the annual compensation and identify the number of months the senior/key person will devote to the project in the https://www.ecfr.gov/cgi-bin/text-idx?SID=3aeab4e3a836f5b6807999701e518c94&mc=true&node=pt2.1.200&rgn=div5&sp2.1.200.e https://www.ecfr.gov/cgi-bin/text-idx?SID=3aeab4e3a836f5b6807999701e518c94&mc=true&node=pt2.1.200&rgn=div5&sp2.1.200.e https://www.ecfr.gov/cgi-bin/text-idx?SID=686905e3d7f57006ca9c74e5515eea78&mc=true&node=pt2.1.200&rgn=div5#sp2.1.200.f

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applicable box (i.e., calendar, academic, summer). Use either calendar months or a combination of academic and summer months.

If level of effort does not change throughout the year, you may use only the calendar months column. You may use both the academic and summer months columns if your institutional business process requires noting each separately even if effort remains constant. If effort varies between academic and summer months, leave the calendar months column blank and use only the academic and summer months columns. If your institution does not use a 9-month academic year or a 3-month summer period, indicate your institution's definition of these terms in Section L. Budget Justification.

Regardless of the number of months being devoted to the project, indicate the salary and amount of fringe benefits being requested for the senior/key person. Per 2 CFR §200.431, fringe benefits are allowances and services provided by employers to their employees as compensation in addition to regular salaries and wages. Fringe benefits include, but are not limited to, the costs of leave (vacation, family-related, sick, or military), employee insurance, pensions, and unemployment benefit plans. The sum of requested salary and fringe benefits will be automatically calculated for each senior/key person.

The form can accommodate up to eight senior/key persons. If you are requesting funds for more senior/key persons than the form allows, you must include an attachment listing the additional senior/key person(s) in the "Additional Senior/Key Persons" field. Attach only one PDF file named additionalpersonnel.pdf. Use the same format as the budget form and include all the information identified in this section. If you have attached a file with additional senior/key persons, enter the total funds requested for everyone listed in the attachment in the "Total Funds requested for all Senior/Key Persons in the attached file" field.

All salaries and wages claimed must be in compliance with 2 CFR §§200.430 and 466. All fringe benefits claimed must be in compliance with 2 CFR §200.431.

Do not list details of collaborators at other institutions or consultants here, as they will be included in Section F. Other Direct Costs.

Section B. Other Personnel For each project role category described below, identify the number of personnel proposed, the total number of months, the total salary, and total fringe requested as described in Section A.

Senior/Key Person. Totals will be automatically calculated.

Post-doctoral associates, graduate students, and undergraduate students For all post-doctoral associates, graduate students, and undergraduate students, individually list names, roles, associated months, and requested salary and fringe benefits in Section L. Budget Justification.

If applicable, include charges for tuition remission and other forms of compensation paid to students as, or in lieu of, salaries and wages. Such costs are subject to the reporting requirements in 2 CFR §200.430, and must be treated as direct or indirect cost in accordance with the actual work being performed. Tuition remission may be charged on an average rate basis.

Secretarial/Clerical In most circumstances, the salaries of administrative, secretarial, or clerical staff at educational institutions and nonprofit organizations are included as part of indirect costs (Section H.

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Indirect Costs). However, examples of situations where direct charging of administrative or clerical staff salaries may be appropriate may be found at 2 CFR §200.413 (c).

Inclusion of such costs may be appropriate only if all of the following conditions are met:

1. Administrative or clerical services are integral to a project or activity.

2. Individuals involved can be specifically identified with the project or activity.

3. Such costs are explicitly included in the budget or have prior written approval of the federal awarding agency.

4. The costs are not also recovered as indirect costs.

Requests for direct charging for secretarial/clerical personnel (i.e., administrative and clerical staff) must be appropriately justified in Section L. Budget Justification. For all individuals classified as secretarial/clerical, provide a justification (in the budget justification) documenting how they meet all four conditions. NEH may request additional information for these positions in order to assess allowability.

Other Project Roles List any additional project role(s) in the blank(s) provided. Identify the number of each personnel proposed.

You may include up to six named roles. If you have more than six, you must combine project roles here and add an explanation about the named roles in Section L. Budget Justification.

All salaries and wages claimed must be in compliance with 2 CFR §§200.430 and 466. All fringe benefits claimed must be in compliance with 2 CFR §200.431.

Do not list details of collaborators at other institutions or consultants here, as they will be included in Section F. Other Direct Costs.

Section C. Equipment Description List each item of equipment to be purchased with federal funds and its estimated cost (including shipping and maintenance), and justify each in Section L. Budget Justification.

Equipment may be purchased for a project if an analysis demonstrates that purchasing is more economical and practical than leasing (equipment rental/user fees should be included in the budget in Section F. Other Direct Costs). Equipment is defined as nonexpendable personal property costing $5,000 or more and having a service life of more than one year (unless the organization has established a lower level). See 2 CFR §§200.313 and 439.

Consistent with Executive Order 13788 (“Buy American and Hire American”), recipients and subrecipients who purchase equipment and products costing $10,000 or more per unit with grant funds should purchase only American-made equipment and products. This encouragement does not apply to commercial information technology.

You may add up to ten equipment items to this list. If you request funds for more equipment than the form allows, you must include an attachment listing the additional equipment items in this "Additional Equipment" field. Attach only one PDF file named additionalequipment.pdf. In this attachment, specify each additional item and the funds requested for each individual item.

If you have attached a file with additional equipment, enter the total funds requested for all the equipment listed in the attachment.

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Total equipment costs will be automatically calculated based on the sum of the "Funds Requested" column and the "Total funds requested for all equipment listed in the attached file" field.

Section D. Travel Enter the total funds requested for both domestic (both local and long-distance) and foreign travel. In Section L. Budget Justification, include the purpose, destination, dates of travel (if known), and the names and number of travelers for each trip. If the dates of travel are not known, specify the estimated length of trip (e.g., 3 days). All trips—both foreign and domestic—must be justified individually.

For local travel, outline the mileage rate, number of miles, reason for travel and staff member/consumers completing the travel. For long-distance travel, calculate per diem amounts for meals and lodging using written institutional policy. The lowest available commercial fares for coach or equivalent accommodations must be used. Any arrangements made on a non-refundable basis are at the risk of the recipient if the services must be cancelled for any reason. All travel costs claimed must be in compliance with 2 CFR §200.474, and foreign travel must comply with article 10 of the General Terms and Conditions for Awards to Organizations.

Include funds for the project director(s) to attend a two-day meeting at NEH’s offices in Washington, D.C. in June 2021.

NEH funds may not be used to support attendance at regularly-occurring professional meetings unless the purpose of attending is to disseminate project-related findings.

Total travel costs will automatically calculate based on domestic and foreign travel costs. Travel to Canada and Mexico should be considered foreign travel.

Section E. Participant/Trainee Support Costs Per 2 CFR §200.75, participant support costs are direct costs for expenses such as stipends, travel allowances, subsistence allowances, and registration fees paid to or on behalf of participants or trainees (but not employees) in connection with conferences or training projects.

Per 2 CFR §200.432, a conference is defined as a meeting, retreat, seminar, symposium, workshop or event, the primary purpose of which is the dissemination of technical information beyond the non-federal entity and is necessary and reasonable for successful performance under the federal award.

Justify participant/trainee support costs in Section L. Budget Justification.

Total participant support costs will be automatically calculated based on the sum of the Funds Requested column.

1. Tuition/Fees/Health Insurance Leave this field blank.

2. Stipends List the total funds requested for participant/trainee stipends.

Stipends for participants in the preparatory program and for those serving as leaders of the discussion groups typically range from $250 to $500 per person per day.

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3. Travel List the total funds requested for participant/trainee travel. In Section L. Budget Justification, name the travelers (if possible) and reflect the travel expenses for each (e.g., roundtrip airfare, mileage or public transportation, related parking, etc.). Any arrangements made on a non-refundable basis are at the risk of the recipient or participant if the services must be cancelled for any reason.

4. Subsistence List the total funds requested for participant/trainee subsistence. Subsistence expenses include:

(a) lodging and service charges;

(b) meals, including taxes and tips; and

(c) incidental expenses (fees and tips given to porters, baggage carriers, hotel staff, etc.).

5. Other Describe any other participant/trainee support costs (e.g., local ground transportation to various venues, admission fees, bottled water, etc.) and list the total funds requested for all other participant/trainee costs described.

Number of Participants/Trainees List the total number of proposed participants/trainees. The value of this field cannot exceed 999.

Section F. Other Direct Costs Total Other Direct Costs will be automatically calculated based on the sum of the Funds Requested column.

1. Materials and Supplies List the total funds requested for materials and supplies. Include the total funds requested for materials and supplies to be used in the project costing the lesser of the capitalization level established by the applicant or $5,000, regardless of the length of its useful life. See 2 CFR §§200.314 and 453.

In Section L. Budget Justification, indicate general categories, including an amount for each category. Categories with amounts less than $1,000 are not required to be itemized.

2. Publication Costs List the total funds requested for publication costs. The proposal budget may request funds for the costs of documenting, preparing, publishing, or otherwise making available to others, the findings and products of the work conducted under the award. Include supporting information in Section L. Budget Justification.

3. Consultant Services List the total funds requested for all consultant services. Identify the following items in Section L. Budget Justification, as applicable:

• each consultant, the services he/she will perform, total number of days, travel costs, and the total estimated costs; and

• persons who are confirmed to serve on external advisory committees to the project.

Describe the services they will perform.

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The honoraria for visiting consultants typically range from $350 to $750 per person per day, not including travel and subsistence costs.

All consultant fees claimed must be in compliance with 2 CFR §200.459.

4. Automated Data Processing (ADP)/Computer Services List the total funds requested for ADP/computer services. The cost of the applicant’s computer services, including computer-based retrieval of scientific, technical, and education information may be requested. In Section L. Budget Justification, include the established computer service rates at the proposing organization, if applicable. If such services are provided by a third-party, include them in line 5 Subawards/Consortium/Contractual Costs.

5. Subawards/Consortium/Contractual Costs List the total funds requested for project activities to be undertaken by third-party subrecipients. This includes subawards and other contractual costs proposed for the project. A complete itemization of the cost comprising the charge should be provided in Section L. Budget Justification organized using the same categories present on the Research and Related budget.

If there is more than one subrecipient, each must be justified separately in the budget justification. See 2 CFR §§200.330 and 331 for additional information.

Per 2 CFR §§200.92 and 330(a), subaward means an award provided by a pass-through entity (the recipient) to a subrecipient for the subrecipient to carry out part of a federal award received by the pass-through entity. It does not include payments to a contractor (as defined in 2 CFR §200.23) or payments to an individual that is a beneficiary of a federal program. A subaward may be provided through any form of legal agreement, including an agreement that the pass-through entity considers a contract.

This line item should include both direct and indirect costs for all subrecipients. If a subrecipient is claiming indirect costs, include their federally negotiated indirect cost rate agreement as part of Attachment9: Federally negotiated indirect cost rate agreement.

Contractual costs as defined in 2 CFR §§200.22 and 330(b), are occasionally sufficiently high to warrant a categorical breakdown of costs. When this is the case, provide detailed information as part of Section L. Budget Justification.

6. Equipment or Facility Rental/User Fees List the total funds requested for equipment or facility rental/user fees. In Section L. Budget Justification, identify and justify each rental/user fee.

Applicants may charge depreciation in compliance with 2 CFR §200.436. If the equipment was purchased with federal funds under another award, user fees may be appropriate (see 2 CFR §200.313 (c)(2)). The applicant may not charge both depreciation and user fees.

Per 2 CFR §200.432, allowable conference costs may include rental of facilities.

The Hotel and Motel Fire Safety Act of 1990 (Pub. L. 101-391) states that federally funded meetings and conferences cannot be held in properties that do not comply with the law. The Act is applicable to all places of public accommodation affecting commerce, and requires that such properties are equipped with:

• hard-wired, single-station smoke detectors in each guestroom in accordance with the National Fire Protection Association (NFPA) standard 72;

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