PKG00262367-instructions.pdf

U.S. DEPARTMENT OF EDUCATION

OFFICE OF SPECIAL EDUCATION & REHABILITATIVE SERVICES

OFFICE OF SPECIAL EDUCATION PROGRAMS

WASHINGTON, D.C. 20202

FISCAL YEAR 2020

APPLICATION FOR NEW GRANTS UNDER THE

INDIVIDUALS WITH DISABILITIES EDUCATION ACT (IDEA)

TECHNICAL ASSISTANCE AND DISSEMINATION TO IMPROVE

SERVICES AND RESULTS FOR CHILDREN WITH DISABILITIES

AND DEMONSTRATION AND TRAINING PROGRAMS

(CFDA 84.326)

APPLICATIONS FOR NEW AWARDS;

NATIONAL TECHNICAL ASSISTANCE CENTER ON TRANSITION

FOR STUDENTS AND YOUTH WITH DISABILITIES

(CFDA 84.326E)

DATED MATERIAL: OPEN IMMEDIATELY

CLOSING DATE: AUGUST 28, 2020

FORM APPROVED—OMB NO. 1820-0028, EXP. DATE: 07/31/2022

http://www.ed.gov/

GRANT APPLICATION PACKAGE CFDA 84.326E

CONTENTS

Applicant Letter ...................................................................................................................... A1

Notice Inviting Applications .................................................................................................. B1

Federal Register Notice ...................................................................................................... B2

Grants.gov Submission Procedures and Tips for Applicants ............................................. B33

Priority Description and Selection Criteria........................................................................... C1

National Technical Assistance Center on Transition for Students and Youth with Disabilities (CFDA 84.326E) ............................................................................................... C2

Selection Criteria and Format for the Applications for New Awards—National Technical Assistance Center on Transition for Students and Youth with Disabilities (CFDA 84.326E) Competition ........................................................................................... C22

General Information on Completing an Application ............................................................ D1

Application Transmittal Instructions and Requirements for Intergovernmental Review ..................................................................................................... E1

Application Transmittal Instructions .................................................................................... E2

Appendix ................................................................................................................................ F1

Intergovernmental Review of Federal Programs ................................................................. F2

State Single Points of Contact (SPOCs) ............................................................................. F3

Notice to All Applicants Ensuring Equitable Access and Application Forms and Instructions ......................................................................................................... G1

Part I: Application for Federal Assistance (SF-424) ............................................................ G6

Part II: Budget Information (Form 524) ............................................................................. G21

Part III: Application Narrative ............................................................................................ G27

Certification Regarding Lobbying .......................................................................... G28

Disclosure of Lobbying Activities ........................................................................... G29

Part IV: Additional Information .......................................................................................... G30

DUNS Number Instructions ................................................................................... G30

Grant Application Receipt Acknowledgement ........................................................ G30

Grant and Contract Funding Information ............................................................... G30

PAPERWORK BURDEN STATEMENT

According to the Paperwork Reduction Act of 1995, no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. The valid OMB control number for this information collection is 1820-0028. Public reporting burden for this collection of information is estimated to average 45 hours and 40 minutes per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. The obligation to respond to this collection is required to obtain or retain a benefit (P.L. 108-446, Sec. 650 and 682). If you have comments or concerns regarding the status of your individual submission of this form, please contact the Office of Special Education Programs (OSEP) Discretionary Grant Programs, Office of Special Education and Rehabilitative Services, U.S.

Department of Education, 400 Maryland Avenue, SW, Potomac Center Plaza, room 5008C, Washington D.C. 20202-5076 or by phone at 202-245-7542.

A-1

APPLICANT LETTER

A-2

Dear Applicant:

This application packet contains information and the required forms for you to use in submitting a new application for funding under one program authorized by the Individuals with Disabilities Education Act (IDEA). This packet covers one competition under the Technical Assistance and Dissemination to Improve Services and Results for Children with Disabilities and Demonstration and Training Programs (CFDA 84.326) program—Applications for New Awards; Technical Assistance and Dissemination to Improve Services and Results for Children with Disabilities and Demonstration and Training Programs—National Technical Assistance Center on Transition for Students and Youth with Disabilities (CFDA number 84.326E).

Please take the time to review all of the applicable requirements, definitions, selection criteria, and application instructions thoroughly. An application will not be evaluated for funding if the applicant does not comply with all of the procedural rules that govern the submission of the application or if the application does not contain the information required. (EDGAR §75.216 (b) and (c)).

Please note the following:

• GRANTS.GOV APPLICATION SUBMISSION AND SAM REGISTRATION.

Applications for grants under this competition must be submitted electronically using the Grants.gov Apply site (www.Grants.gov). Please read carefully the Grants.gov Submission Procedures and Tips for Applicants document included on page B-33, which includes helpful tips about submitting electronically using the Grants.gov Apply site. Grants.gov registration involves many steps including registration on SAM (www.sam.gov) which may take approximately one week to complete, but could take as many as several weeks to complete. You may begin working on your application while completing the registration process, but you cannot submit an application until all of the Registration steps are complete. Please note that once your SAM registration is active, it will take 24-48 hours for the information to be available in Grants.gov. You cannot submit an application through Grants.gov until Grants.gov has received your SAM registration information. We strongly encourage you to familiarize yourself with SAM and Grants.gov, and strongly recommend that you register and submit early.

Applicants are required to upload any narrative sections and all other attachments to your application as files in either Portable Document Format (PDF) or Microsoft Word.

However, it is recommended that applicants upload files as read-only flattened PDFs.

Information on computer and operating system compatibility with Adobe and links to download the latest version of Adobe are available on Grants.gov. Please note that you must follow the Application Procedures as described in the Federal Register notice announcing this grant competition. Information (including dates and times) about how to submit your application electronically can also be found in section E of this application package, Application Transmittal Instructions and Requirements for Intergovernmental Review.

http://www.grants.gov/ http://www.sam.gov/

A-3

Additional instructions for sending applications electronically are provided on page G-4, Application Forms and Instructions for Grants.gov Applications.

• MAXIMUM AWARD AMOUNT.

The competition included in this package has a maximum award amount. Please refer to the specific information for the priority/competition to which you are submitting an application (i.e., Section B of this package) for detailed budget information for the total grant period requested.

Please be advised that for the priority in this package, the maximum award amount covers all project costs including indirect costs.

• FUNDS AVAILABLE UNDER IDEA AND THE REHABILITATION ACT.

Note: Applicants must address regulations outlining funding restrictions referenced in the Applicable Regulations section of the NIA, in Part III Eligibility Determination, and in Part IV Application Submission Information of the NIA. Applicants must submit an ED-524 budget form and include a budget narrative in the application specific to IDEA funding.

Applicants must also submit an ED-524 budget form and include a budget narrative in the application specific to Rehabilitation Act funding.

Applicants should upload the additional ED-524 and Budget Narrative under “Other Attachments” in Grants.gov.

• RECOMMENDED PAGE LIMITS AND LINE SPACING OF APPLICATION NARRATIVE.

The competition included in this package limits the Part III Application Narrative to a recommended number of double-spaced pages. This recommended page limit and double-line spacing applies to all material presented in the application narrative. This recommended double-line spacing applies to all titles, headings, footnotes, quotations, reference citations, and captions, as well as all text in charts, tables, figures, graphs, screen shots, and logic models included in the application narrative. (Please refer to the specific recommendations on page limits for the priority/competition to which you are submitting an application, Section B of this package).

• FORMAT FOR OTHER SECTIONS OF THE APPLICATION.

Additional information regarding formatting applications has been included on Pages D-3 and D-4 of the “General Information on Completing an Application” section of this package.

Appendix A: Reviewers will be instructed to review the content of Appendix A as they do the application narrative. Reviewers will not be required to review any other appendices.

Charts, tables, figures, graphs, screen shots and logic models that provide information directly relating to the application requirements for the narrative should be the only items included in Appendix A. Appendix A should not be used for

A-4 supplementary information. Please note that charts, tables, figures, graphs, screen shots, and logic models can be single-spaced when placed in an Appendix A.

Abstract: For the application Abstract, applicants should use the template located at:

https://www2.ed.gov/fund/grant/apply/osep/new-osep-grants.html.

• ABSOLUTE PRIORITY.

This competition includes one absolute priority. The Department will use peer reviewers to review and score applications on the selection criteria.

Prior to the peer review, Department staff will determine if an application has met the absolute priority and is eligible for peer review. An application that has not met the absolute priority will not be considered for funding and may not be reviewed.

• PROTECTION OF HUMAN SUBJECTS IN RESEARCH.

The discretionary grant Application Form SF-424 requires applicants to indicate whether they plan to conduct research involving human subjects at any time during the proposed project period. The Protection of Human Subjects in Research Attachment is an integral part of the SF-424 form. It includes information that applicants need to complete the protection of human subjects item and, as appropriate, to provide additional information to the Department regarding human subjects research projects. Additional information on completing the protection of human subjects item is also available and can be accessed on the internet at:

www.ed.gov/about/offices/list/ocfo/gcsindex.html www.ed.gov/about/offices/list/ocfo/humansub.html

• RESPONSE TO GPRA.

As required by the Government Performance Results Modernization Act (GPRA) of 2010 the Office of Special Education Programs (OSEP) has developed a strategic plan for measuring GPRA performance. The program included in this announcement is authorized under Part D - National Activities to Improve Education of Children with Disabilities of the Individuals with Disabilities Education Act. Projects funded under this competition are required to submit data on GPRA performance measures as directed by OSEP. See Performance Measures included in the Priority Description section of this application package. Applicants are encouraged to consider this information when preparing their applications.

• COPIES OF THE APPLICATION.

Unless you qualify for an exception in accordance with the instructions found in the Notice inviting applications, you must submit your application electronically. Therefore, you do not need to submit paper copies of the application. If you are granted an exception, current https://www2.ed.gov/fund/grant/apply/osep/new-osep-grants.html http://www.ed.gov/about/offices/list/ocfo/gcsindex.html http://www.ed.gov/about/offices/list/ocfo/humansub.html

A-5

Government-wide policy requires that an original and two paper copies need to be submitted. Please note: If an application is recommended for funding and a grant award is issued, we will contact the applicant to request an electronic copy of the application in MS Word or a PDF file. The Department is moving toward an electronic grant filing system and an electronic copy of all applications that are being funded will facilitate this effort.

ADDITIONAL INFORMATION

OSEP also provides information on developing performance measures and logic models at https://www.osepideasthatwork.org/logicModel to assist you in preparing a quality application.

For information about other U.S. Department of Education grant and contract opportunities, we encourage you to use the Department's grant information web page which can be accessed on the internet at http://www.ed.gov/about/offices/list/ocfo/grants/grants.html.

We appreciate your efforts to improve the provision of services for individuals with disabilities.

Sincerely, /s/ Lawrence J. Wexler, Ed.D.

Director Research to Practice Division Office of Special Education Programs https://www.osepideasthatwork.org/logicModel http://www.ed.gov/about/offices/list/ocfo/grants/grants.html

B-1

NOTICE INVITING APPLICATIONS

B-2

FEDERAL REGISTER NOTICE

4000-01-U

DEPARTMENT OF EDUCATION

Applications for New Awards; Technical Assistance and Dissemination to Improve Services and Results for Children with Disabilities and Demonstration and Training Programs--National Technical Assistance Center on Transition for Students and Youth with Disabilities

AGENCY: Office of Special Education and Rehabilitative Services, Department of Education.

ACTION: Notice.

SUMMARY:

The Department of Education is issuing a notice inviting applications for new awards for fiscal year (FY) 2020 for the National Technical Assistance Center on Transition for Students with Disabilities (Center), Catalog of Federal Domestic Assistance (CFDA) number 84.326E, to assist States in their work to improve outcomes for students and youth with disabilities based on their particular needs. To achieve this purpose, the Center will engage in partnerships with parents, families, and diverse stakeholders and empower States to pursue innovation. Further, the Center will be required to customize its technical assistance (TA) to meet each State’s specific, identified needs. This notice relates to the approved information collection under OMB control number 1820-0028.

DATES:

Applications Available: June 29, 2020.

Deadline for Transmittal of Applications: August 28, 2020.

ADDRESSES:

For the addresses for obtaining and submitting an application, please refer to our Common Instructions for Applicants to Department of Education Discretionary Grant Programs, published in the Federal Register on February 13, 2019 (84 FR 3768) and available at www.govinfo.gov/content/pkg/FR-2019-02-13/pdf/2019-02206.pdf.

http://www.govinfo.gov/content/pkg/FR-2019-02-13/pdf/2019-02206.pdf

B-3

FOR FURTHER INFORMATION CONTACT:

Selete Avoke U.S. Department of Education 400 Maryland Avenue, SW Room 5002, Potomac Center Plaza Washington, DC 20202-5076

Telephone: (202) 245-7260

Email: Selete.Avoke@ed.gov

OR

Kristen Rhinehart-Fernandez U.S. Department of Education 400 Maryland Avenue, SW Room 5094, Potomac Center Plaza Washington, DC 20202-5076

Telephone: (202) 245-6103

Email: Kristen.Rhinehart@ed.gov

If you use a telecommunications device for the deaf (TDD) or a text telephone (TTY), call the Federal Relay Service (FRS), toll free, at 1-800-877-8339.

SUPPLEMENTARY INFORMATION

FULL TEXT OF ANNOUNCEMENT

mailto:Selete.Avoke@ed.gov mailto:%20Kristen.Rhinehart@ed.gov

B-4

I. FUNDING OPPORTUNITY DESCRIPTION

Purpose of Program:

The purpose of the Technical Assistance and Dissemination to Improve Services and Results for Children with Disabilities program is to promote academic achievement and to improve results for children with disabilities by providing TA, supporting model demonstration projects, disseminating useful information, and implementing activities that are supported by scientifically based research.

The purpose of the Demonstration and Training program is to provide competitive grants, including cooperative agreements, to, or enter into contracts with, eligible entities to expand and improve the provision of vocational rehabilitation (VR) and other services authorized under the Rehabilitation Act of 1973, as amended by title IV of the Workforce Innovation and Opportunity Act (WIOA) (Rehabilitation Act), or to further the purposes and policies in sections 2(b) and (c) of the Rehabilitation Act by supporting activities that increase the provision, extent, availability, scope, and quality of rehabilitation services under the Rehabilitation Act, including related research and evaluation activities.

Priority:

This competition includes one absolute priority. For the Technical Assistance and Dissemination to Improve Services and Results for Children with Disabilities program, in accordance with 34 CFR 75.105(b)(2)(v), the absolute priority is from allowable activities specified in sections 663 and 681(d) of the Individuals with Disabilities Education Act (IDEA) (20 U.S.C. 1463 and 1481(d)). For the Demonstration and Training program, we are also establishing this priority for the FY 2020 grant competition and any subsequent year in which we make awards from the list of unfunded applications from this competition, in accordance with section 437(d)(1) of the General Education Provisions Act (GEPA), 20 U.S.C. 1232(d)(1).

Absolute Priority:

For FY 2020 and any subsequent year in which we make awards from the list of unfunded applications from this competition, this priority is an absolute priority. Under 34 CFR 75.105(c)(3), we consider only applications that meet this priority.

This priority is:

National Technical Assistance Center on Transition for Students and Youth with Disabilities (Center).

B-5

Background:

Students and youth with disabilities must be held to high expectations and have the resources and supports needed to expand their learning opportunities and prepare them for success in postsecondary education or careers. This priority is aligned with the Secretary’s Final Supplemental Priorities and Definitions for Discretionary Grant Programs (Supplemental Priorities) published in the Federal Register on March 2, 2018 (83 FR 9096) and is designed to foster flexible and affordable paths to obtaining knowledge and skills; foster knowledge and promote the development of skills that prepare students to be informed, thoughtful, and productive individuals and citizens; and meet the unique needs of students and children with disabilities and those with unique gifts and talents. This priority also is designed to prepare students for successful transitions to college and careers by improving access to career, technical, and adult education (CTE) and exploring options, such as dual enrollment, that facilitate transition from secondary school to postsecondary education and workforce job skills development; to prepare students for high-quality science, technology, engineering, and mathematics (STEM) education with a particular focus on computer science;1 and provide students with equal access to high-quality educational opportunities.

The IDEA and the Elementary and Secondary Education Act of 1965, as amended (ESEA), provide States flexibility with the design of their educational systems and other provisions to support and promote college and career readiness for students, including those with disabilities (English et al., 2016). Under ESEA, States need to ensure students with disabilities, especially those with significant disabilities, are not prevented from working toward a regular high school diploma that allows them to pursue college and career opportunities (Thurlow et al., 2016).

Similarly, the Rehabilitation Act emphasizes career readiness and high-quality outcomes for students and youth with disabilities. With the passage of WIOA, the differences in how education agencies and VR agencies define and provide transition and pre-employment transition services became more evident. For example, transition services are available to eligible students and youth with disabilities under an approved individualized plan for employment. Pre-employment transition services are available to all students with disabilities who are potentially eligible and eligible for VR services. As a result, State educational agencies (SEAs), local educational agencies (LEAs), and State VR agencies and their partners continue to examine their roles and responsibilities and identify ways to ensure that transition services and pre-employment transition services are coordinated in an efficient and effective manner.

1 STEM is also a national priority. For more details, see “Charting A Course For Success:

America’s Strategy For STEM Education,” www.whitehouse.gov/wp-content/uploads/2018/12/STEM-Education-Strategic-Plan-2018.pdf (December 2018).

http://www.whitehouse.gov/wp-content/uploads/2018/12/STEM-Education-Strategic-Plan-2018.pdf http://www.whitehouse.gov/wp-content/uploads/2018/12/STEM-Education-Strategic-Plan-2018.pdf

B-6

Notwithstanding these requirements, States need assistance in implementing these transition services.

The IDEA requires States to report data through their IDEA Part B State Performance Plan/Annual Performance Report (SPP/APR) on Indicator 13,2 which is the percentage of youth ages 16 and above with individualized education programs (IEPs) that include appropriate measurable postsecondary goals. The postsecondary goals are updated annually and are based upon age-appropriate transition assessments related to training, education, employment, and, where appropriate, independent living skills. The IEP must also include transition services (including courses of study) needed to assist the student in reaching those postsecondary goals. States also must provide evidence that each student was invited to the IEP Team meeting where transition services were to be discussed and evidence that, if appropriate, a representative of any participating agency was invited to the IEP Team meeting with the prior consent of the parent or student who has reached the age of majority. For Federal fiscal year (FFY) 2017-2018, only 11 out of the 50 States, the District of Columbia, and the 9 entities (the freely associated States, the outlying areas, Puerto Rico, and the Bureau of Indian Education) (18 percent) reported 100 percent compliance with Indicator 13 requirements.3 As an IDEA requirement, all States are expected to report 100 percent compliance.

Similarly, State VR agencies and their partners must meet requirements established in the Rehabilitation Act for the provision of services to students and youth with disabilities to ensure they have opportunities to receive training and other services necessary to achieve competitive integrated employment. More specifically, the Rehabilitation Act, as amended by WIOA, expands both the population of students with disabilities who may receive services and the kinds of services that the VR agencies may provide to students and youth with disabilities who are transitioning from school to postsecondary education and employment. The Rehabilitation Act also increases opportunities for students and youth with disabilities to practice and improve workplace skills, such as through internships and other work-based learning opportunities.

Under the Rehabilitation Act, State VR agencies are required to reserve and expend not less than 15 percent of the Federal VR grant award to provide, or arrange for the provision of, (a) pre-employment transition services for students with disabilities transitioning from school to postsecondary education programs and employment, and (b) coordinate the provision of pre-employment transition services with LEAs. These requirements have fostered significant

2 The IDEA Part B SPP/APR Indicator 13 is based on the monitoring priority in 20 U.S.C.

1416(a)(3)(B). More information on the indicator and other SPP/APR indicators can be found in the IDEA Part B SPP/APR Indicator Measurement Table, at https://osep.grads360.org/#communities/pdc/documents/18303.

3 See https://osep.grads360.org/#program/spp-apr-resources.

https://osep.grads360.org/#communities/pdc/documents/18303 https://osep.grads360.org/#program/spp-apr-resources

B-7 increases in communication and collaboration between State VR agencies and LEAs, particularly regarding the provision of pre-employment transition services for students with disabilities. However, even in States that have a history of collaboration among SEAs, LEAs, and VR agencies, the depth of collaboration required to define responsibilities and align service implementation is a continuing challenge.

LEAs and schools, including charter schools, continue to need TA to coordinate, implement, and provide pre-employment transition services and IDEA transition services. According to the Case Service Report (RSA-911),4 173,709 students and youth with disabilities were referred for VR services in program year (PY) 2018 (July 1, 2018 – June 30, 2019). During this period, 61 percent were referred by educational institutions, while 39 percent were referred by other referral sources (e.g., self-referrals, family/friends, employers). As there were 413,353 students ages 14 to 21 who received services under IDEA in school year 2016-17, the percentage of referrals from educational institutions represents only a small fraction of those students with disabilities who were potentially eligible or eligible for VR services.

As demonstrated by the data described above, there continues to be a need for increased support to VR agencies and LEAs both in identifying potentially eligible and eligible students for VR services and providing those services. During PY 2018 alone,5 VR agencies reported that 248,676 students with disabilities received pre-employment transition services arranged for or provided by the VR program. Of this number, 138,120 were students with disabilities potentially eligible for VR services, and 110,556 were students with disabilities who applied for VR services, were determined eligible, and received pre-employment transition services. This data represents a small fraction of the total number of potentially eligible students who could benefit from pre-employment transition services. Not only could more students with disabilities receiving special education services be potentially eligible for pre-employment transition services, but also an additional number of students who have disabilities as described in Section 504 of the Rehabilitation Act of 1973, as amended, could be potentially eligible.

Department funds must be awarded and projects must be operated in a manner consistent with nondiscrimination requirements contained in the U.S. Constitution and Federal civil rights laws.

4 RSA uses data collected through the Case Service Report (RSA-911)(OMB control number 1820-0508) for the State VR Services Program and the State Supported Employment (SE) Services Program to describe the performance of the VR and SE programs in the Annual Report to the Congress and the President as required by sections 13 and 101(a)(10) of the Rehabilitation Act.

5 RSA-911.

B-8

Priority:

The purpose of this priority is to fund a cooperative agreement to establish and operate a National Technical Assistance Center on Transition for Students and Youth with Disabilities (Center). The Center will assist SEAs, LEAs, State VR agencies, and other VR and special education and related service providers to implement effective practices and strategies that ensure that students and youth with disabilities, including those with significant disabilities, graduate from high school with the knowledge, skills, and supports needed for postsecondary education, training, and employment. In addition to in-person services, the Center must offer appropriate remote environment methodologies for these services in light of the COVID-19 pandemic. The Center must achieve, at a minimum, the following expected outcomes:

(a) Improved development and implementation of, and compliance with, interagency agreements between SEAs, LEAs, and State VR agencies. These interagency agreements address data sharing, fiscal and programmatic roles and responsibilities related to the provision of pre-employment transition services, and transition services and other VR services;

(b) Increased SEA and State VR agency capacity to provide TA and professional development to LEAs and VR service providers to implement pre-employment transition services that lead to post-secondary education, training, and employment;

(c) Improved SEA, LEA, and State VR agency capacity to implement with fidelity evidence-based transition services;

(d) Improved SEA, LEA, and State VR agency capacity to implement career pathways including work-based learning experiences, internships, and pre-apprenticeship and apprenticeship activities for students and youth with disabilities, including those with the most significant disabilities and those living in rural areas;

(e) Increased SEA, LEA, and State VR agency capacity and collaboration to improve students with disabilities’ access to, and participation in, CTE that leads to occupations that require licenses or certification;

(f) Increased use of data sharing agreements6 among SEAs, LEAs, State VR agencies, and

6 Applicants must ensure the confidentiality of individual student data, consistent with the Confidentiality of Information regulations under both part B and part C of IDEA, which incorporate requirements and exceptions under section 444 of the General Education Provisions Act (20 U.S.C. 1232g), commonly known as the “Family Educational Rights and Privacy Act” (FERPA), but also include several provisions that are specifically related to children with disabilities receiving services under IDEA and provide protections beyond the FERPA regulations. Therefore, examining the IDEA requirements first is the most effective and efficient

B-9 other VR service providers to inform and improve the provision of services for students with disabilities;

(g) Increased capacity of SEAs, LEAs, and State VR agencies to collect and evaluate data on the effectiveness of services for students and youth with disabilities;

(h) Increased capacity of States to design and implement a State-designed alternative diploma where appropriate;

(i) Increased implementation of effective dropout prevention models and practices to increase school completion and graduation;

(j) Increased implementation of transition services and pre-employment transition services within a multi-tiered systems of support (MTSS) framework (i.e., how schools can implement the predictors and practices for post-school outcomes in an MTSS framework);

(k) Increased implementation of transition services and pre-employment transition services for high-risk students with disabilities (e.g., students with the most significant disabilities, students in foster care, military-connected students and youth, youth involved with the juvenile justice system, and youth who are homeless or using or abusing controlled substances); and

(l) Improved referral and application processes that facilitate parental involvement and consent for the provision of services.

In addition to applicants achieving the expected outcomes described above, to be considered for funding under the absolute priority, applicants must also meet the following application and administrative requirements, which are:

(a) Demonstrate, in the narrative section of the application under “Significance of the project,” how the proposed project will--

(1) Address training and information needs, gaps or weaknesses of SEAs, LEAs, State VR agencies, and other VR service providers, including those located in rural areas, to implement practices and strategies that will promote collaboration among agency personnel, prevent way to meet the requirements of both IDEA and FERPA for children with disabilities. Applicants should also be aware of State laws or regulations concerning the confidentiality of individual records. See www2.ed.gov/policy/gen/guid/ptac/pdf/idea-ferpa.pdf and studentprivacy.ed.gov/resources/ferpaidea-cross-walk. Final FERPA regulatory changes became effective January 3, 2012, and include requirements for data sharing. Applicants are encouraged to review the final FERPA regulations published on December 2, 2011 (76 FR 75604). Questions can be directed to the Student Privacy Policy Office (www.ed.gov/fpco) at

(202) 260-3887 or FERPA@ed.gov.

mailto:FERPA@ed.gov

B-10 students with disabilities from dropping out of school, and facilitate the transition from secondary school to college and careers. To meet this requirement, the applicant must--

(i) Demonstrate knowledge of new and emerging issues and TA needs related to pre-employment transition services, transition services, other VR services, CTE, vocational education and training, dropout prevention, secondary transition, apprenticeship, and college and careers;

(ii) Demonstrate knowledge of exemplary transition activities, including pre-employment transition services, and career pathway models that will assist SEAs, LEAs, State VR agencies, and other VR service providers, in improving post-school outcomes for students with disabilities;

(iii) Demonstrate knowledge of current State VR agency and other efforts to improve engagement with secondary schools, charter schools, youth programs, and other programs that provide services to youth with disabilities for the purpose of assisting such youth to enter postsecondary education or competitive integrated employment; and

(iv) Present applicable national and State data demonstrating the training needs of SEAs, LEAs, State VR agencies, and other VR service providers to implement exemplary practices and strategies that will reduce high- school dropout rates and facilitate the transition to college and careers for students with disabilities;

(2) Demonstrate knowledge of high-risk populations including students with the most significant disabilities, students in foster care, military-connected students and youth, youth involved with the juvenile justice system, and youth who are homeless or using or abusing controlled substances; and

(3) Demonstrate knowledge of effective means to improve communication and engagement among students in public and nonpublic schools, parents, families, education professionals, employers, and SEA, LEA, and VR personnel to enhance collaboration and improve the post-school outcomes of students with disabilities.

(b) Demonstrate, in the narrative section of the application under “Quality of the project services,” how the proposed project will--

(1) Ensure equal access and treatment for members of groups that have traditionally been underrepresented based on race, color, national origin, gender, age, or disability.

To meet this requirement, the applicant must describe how it will--

(i) Identify the needs of the intended recipients for TA and information; and

(ii) Ensure that services and products meet the needs of the intended recipients of the

B-11 grant;

(2) Achieve its goals, objectives, and intended outcomes. To meet this requirement, the applicant must provide--

(i) A plan for how the Center proposes to communicate, collaborate, and coordinate, on an ongoing basis with Parent Training and Information (PTI) centers funded under sections 671 and 681(d) of IDEA and the PTI centers and a national Center funded under section 303(c) of the Rehabilitation Act, as well as other Department-funded projects and those supported by other Federal agencies, including those funded by the Department of Health and Human Services, Administration on Community Living, as appropriate, and a description of how the Center will evaluate the effectiveness of its coordination and collaboration;

(ii) Measurable intended project outcomes; and

(iii) In Appendix A, the logic model7 by which the proposed project will achieve its intended outcomes that depicts, at a minimum, the goals and how they will be measured, activities, outputs, and intended project outcomes of the proposed project;

(3) Use a conceptual framework (and provide a copy in Appendix A) to develop project plans and activities, describing any underlying concepts, assumptions, expectations, beliefs, or theories, as well as the presumed relationships or linkages among these variables, and any empirical support for this framework;

Note: The following websites provide more information on logic models and conceptual frameworks: www.osepideasthatwork.org/logicModel and www.osepideasthatwork.org/resources-grantees/program-areas/ta-ta/tad-project-logic-model-and-conceptual-framework;

(4) Be based on current research on the most effective ways to prepare students with disabilities to participate in transition services, pre-employment transition services, other VR services, college, CTE, vocational education, and careers. To meet this requirement, the applicant must describe--

(i) The current research on the most effective ways to prepare students with disabilities for successful post-school outcomes;

7 “Logic model” (also referred to as a theory of action) means a framework that identifies key project components of the proposed project (i.e., the active “ingredients” that are hypothesized to be critical to achieving the relevant outcomes) and describes the theoretical and operational relationships among the key project components and relevant outcomes.

http://www.osepideasthatwork.org/logicModel http://www.osepideasthatwork.org/resources-grantees/program-areas/ta-ta/tad-project-logic-model-and-conceptual-framework http://www.osepideasthatwork.org/resources-grantees/program-areas/ta-ta/tad-project-logic-model-and-conceptual-framework

B-12

(ii) The current research about adult learning principles and implementation science that will inform the proposed TA (section 101(a)(11)(D) of the Rehabilitation Act); and

(iii) How the proposed project will incorporate current research and practices in the development and delivery of its products and services (section 101(a)(11)(D) of the Rehabilitation Act);

(5) Develop new products or refine or update publicly available existing products and provide services that are of high quality and sufficient intensity and duration to achieve the intended outcomes of the proposed project (sections 103(a) and 113(d)(3) of the Rehabilitation Act). To address this requirement, the applicant must describe--

(i) How it proposes to identify or develop the knowledge base on supporting students with disabilities to stay in school, receive effective transition services, pre-employment transition services and VR services, CTE, and vocational education, and to be prepared for college and careers, including in STEM fields;

(ii) Its proposed approach to universal, general TA,8 which must identify the intended recipients, including the type and number of recipients, that will receive the products and services, a description of new or existing publicly available products that may be used and services that the Center proposes to make available, and the expected impact of those products and services under this approach; and

(iii) Its proposed approach to targeted, specialized TA,9 which must identify--

(A) The intended recipients, including the type and number of recipients, that will receive the products and services, a description of new or existing publicly available products that may be used and services that the Center proposes to make available, and the expected impact of

8 “Universal, general TA” means TA and information provided to independent users through their own initiative, resulting in minimal interaction with TA center staff and including one-time, invited or offered conference presentations by TA center staff. This category of TA also includes information or products, such as newsletters, guidebooks, or research syntheses, downloaded from the TA center's website by independent users. Brief communications by TA center staff with recipients, either by telephone or email, are also considered universal, general TA.

9 “Targeted, specialized TA” means TA services based on needs common to multiple recipients and not extensively individualized. A relationship is established between the TA recipient and one or more TA center staff. This category of TA includes one-time, labor-intensive events, such as facilitating strategic planning or hosting regional or national conferences. It can also include episodic, less labor-intensive events that extend over a period of time, such as facilitating a series of conference calls on single or multiple topics that are designed around the needs of the recipients. Facilitating communities of practice can also be considered targeted, specialized TA.

B-13 those products and services under this approach; and

(B) Its proposed approach to measure readiness of potential TA recipients to work with the project, assessing, at a minimum, their current infrastructure, available resources, and ability to build capacity at the local level; and

(iv) Its proposed approach to intensive, sustained TA,10 which must identify--

(A) The intended recipients, including the type and number of recipients, that will receive the products and services, a description of new or existing publicly available products that may be used and services that the Center proposes to make available, and the expected impact of those products and services under this approach;

(B) Its proposed approach to measure the readiness of SEAs, LEAs, State VR agencies, and other VR service providers to work with the project, including their commitment to the initiative, alignment of the initiative to their needs, and ability to build capacity, and implement and sustain TA at the local, district, or State level);

(C) Its proposed plan for assisting SEAs, LEAs, State VR agencies, and other VR service providers to build and sustain training systems that include professional development based on adult learning principles and coaching; and

(D) Its proposed plan for working with appropriate levels of the education and VR system (e.g., SEAs, LEAs State VR agencies, VR service providers, CTE and vocational education charter schools, private industry, employers, Health and Human Services personnel, Department of Labor personnel, dropout prevention specialists, transition-related professionals, postsecondary education professionals, regional TA providers, parents and families) to ensure that there is communication between each level and that there are systems in place to support the use of effective transition practices from school to college and careers.

(6) Develop products and implement services that maximize efficiency. To address this requirement, the applicant must describe--

(i) How the proposed project will use technology to achieve the intended project outcomes;

(ii) With whom the proposed project will collaborate and the intended outcomes of this

10 “Intensive, sustained TA” means TA services often provided on-site and requiring a stable, ongoing relationship between the TA center staff and the TA recipient. “TA services” are defined as negotiated series of activities designed to reach a valued outcome. This category of TA should result in changes to policy, program, practice, or operations that support increased recipient capacity or improved outcomes at one or more systems levels.

B-14 collaboration; and

(iii) How the proposed project will use non-project resources to achieve the intended project outcomes; and

(7) Develop a dissemination plan that describes how the applicant will systematically distribute information, products, and services to varied intended audiences, using a variety of dissemination strategies, to promote awareness and use of the Center’s products and services.

(c) In the narrative section of the application under “Quality of the project evaluation,” include an evaluation plan for the project as described in the following paragraphs. The evaluation plan must describe: measures of progress in implementation, including the criteria for determining the extent to which the project’s products and services have met the goals for reaching its target population; measures of intended outcomes or results of the project’s activities in order to evaluate those activities; and how well the goals or objectives of the proposed project, as described in its logic model, have been met. The applicant also must include a proposed plan for collecting baseline, targeted, and outcome data for each intensive TA site.

The applicant must provide an assurance that, in designing the evaluation plan, it will--

(1) Designate, with the approval of the OSEP and RSA project officers, a project liaison with sufficient dedicated time, experience in evaluation, and knowledge of the project to work in collaboration with the Center to Improve Program and Project Performance (CIPP),11 the project director, and the OSEP project officer on the following tasks:

(i) Revise the logic model submitted in the application to provide for a more comprehensive measurement of implementation and outcomes and to reflect any changes or clarifications to the model discussed at the kick-off meeting;

(ii) Refine the evaluation design and instrumentation proposed in the application consistent with the revised logic model and using the most rigorous design suitable (e.g., prepare evaluation questions about significant program processes and outcomes; develop quantitative

11 The major tasks of CIPP are to guide, coordinate, and oversee the design of formative evaluations for every large discretionary investment (i.e., those awarded $500,000 or more per year and required to participate in the 3+2 process) in OSEP’s Technical Assistance and Dissemination; Personnel Development; Parent Training and Information Centers; and Educational Technology, Media, and Materials programs. The efforts of CIPP are expected to enhance individual project evaluation plans by providing expert and unbiased TA in designing the evaluations with due consideration of the project’s budget. CIPP does not function as a third-party evaluator.

B-15 or qualitative data collections that permit both the collection of progress data, including fidelity of implementation, as appropriate, and the assessment of project outcomes; and identify analytic strategies); and

(iii) Revise the evaluation plan submitted in the application such that it clearly--

(A) Specifies the evaluation questions, measures, and associated instruments or sources for data appropriate to answer these questions, suggests analytic strategies for those data, provides a timeline for conducting the evaluation, and includes staff assignments for completing the evaluation activities;

(B) Delineates the data expected to be available by the end of the second project year for use during the project’s evaluation (3+2 review) for continued funding described under the heading Fourth and Fifth Years of the Project; and

(C) Can be used to assist the project director and the OSEP and RSA project officers, with the assistance of CIPP, as needed, to specify the project performance measures to be addressed in the project’s annual performance report;

(2) Dedicate sufficient staff time and other resources during the first six months of the project to cooperate with CIPP staff, including regular meetings (e.g., weekly, biweekly, or monthly) with CIPP and the OSEP and RSA project officers, in order to accomplish the tasks described in paragraph (c)(1) of this section; and

(3) Dedicate sufficient funds in each budget year to cover the costs of carrying out the tasks described in paragraphs (c)(1) and (2) of this section and revising and implementing the evaluation plan. Please note in your budget narrative the funds dedicated for this activity.

(d) Demonstrate, in the narrative section of the application under “Adequacy of project resources,” how--

(1) The proposed project will encourage applications for employment from persons who are members of groups that have traditionally been underrepresented based on race, color, national origin, gender, age, or disability, as appropriate;

(2) The proposed key project personnel, consultants, and subcontractors have the qualifications and experience, including knowledge of VR, to carry out the proposed activities and achieve the project’s intended outcomes;

(3) The applicant and any key partners have adequate resources to carry out the proposed activities; and

(4) The proposed costs are reasonable in relation to the anticipated results and benefits.

B-16

(e) Demonstrate, in the…