PKG00261925-instructions.pdf

OMB Number - 1122-0020 Expiration Date: 01/31/2022

U.S. Department of Justice Office on Violence Against Women (OVW)

OVW Fiscal Year 2020 National Tribal

Clearinghouse on Sexual Assault Solicitation

Release Date: On or about May 28, 2020.

Eligibility Eligible applicants are limited to:

1. Nonprofit organizations with the capacity to provide nationwide tribal training and technical assistance (TTA); and

2. Institutions of higher education, including tribal colleges and universities, with the capacity to provide nationwide tribal TTA.

(See “Eligibility Information”)

Deadlines Applications are due by 11:59 p.m. Eastern Time (E.T.) on July 23, 2020.

(See “Submission Dates and Times”)

Registration Information: To submit an application, all applicants must obtain a Data Universal Number System (DUNS) number and register online with the System for Award Management (SAM) and with Grants.gov. To ensure sufficient time to complete the registration process, applicants must complete these steps immediately, and no later than July 2, 2020.

(See “Registration”) https://www.grants.gov/ ii

Contact Information For assistance with the requirements of this solicitation, email OVW at ovw.tribalaffairs@usdoj.gov or call OVW at (202) 307-6026.

Submission and Notification Information Submission: Applications for this program will be submitted through Grants.gov. For technical support with Grants.gov, contact Grants.gov Applicant Support Line at 1-800-518-4726.

The Grants.gov number assigned to this announcement is OVW-2020-18533.

Notification: OVW anticipates notifying applicants of funding decisions by October 1, 2020.

mailto:ovw.tribalaffairs@usdoj.gov http://www.grants.gov/ http://www.grants.gov/ iii

Contents A. Program Description

Overview of OVW

About the OVW National Tribal Clearinghouse on Sexual Assault

Program Scope

Purpose Areas

Activities that Compromise Victim Safety and Recovery or Undermine Offender Accountability

Out-of-Scope Activities

Activities Requiring Prior Approval……

B. Federal Award Information Availability of Funds

Award Period and Amounts

Types of Applications

Mandatory Program Requirements

C. Eligibility Information Eligible Applicants

Cost Sharing or Matching

D. Application and Submission Information Address to Request Application Package

Pre-Application Information Session

Content and Form of Application Submission

Formatting and Technical Requirements

Application Contents

Summary Data Sheet

Proposal Abstract

Project Narrative

Budget Detail Worksheet and Narrative

Additional Required Information

Unique Entity Identifier (DUNS Number), System for Award Management (SAM), and Grants.gov Registration

Submission Dates and Times

OVW Policy on Late Submissions

Funding Restrictions iv

Other Submission Requirements

Submitting a Grant Application

E. Application Review Information Criteria

Review and Selection Process

Anticipated Announcement and Federal Award Dates

F. Federal Award Administration Information Federal Award Notices

Administrative and National Policy Requirements

Reporting

G. Federal Awarding Agency Contact(s) H. Other Information

Application Checklist

Federal Award Information:

Funding Type: Cooperative Agreement Estimated Total Funding: $500,000 Expected Number of Awards: up to two awards Award Ceiling: $500,000 Award Floor: $250,000 Average Projected Award Amount: $250,000 to $500,000 Registration Due: July 2, 2020 Application Due: July 23, 2020 Anticipated Start Date: October 1, 2020 Length of Award Period: 24 months

National Tribal Clearinghouse on Sexual Assault

(CFDA 16.027)

A. Program Description Overview of OVW OVW is a component of the United States Department of Justice (DOJ). Created in 1995, OVW administers grant programs authorized by the Violence Against Women Act (VAWA) and subsequent legislation and provides national leadership on issues of domestic violence, dating violence, sexual assault, and stalking. OVW grants support coordinated community responses to hold offenders accountable and serve victims.

Statutory Authority This program is authorized by the Consolidated Appropriations Act, 2020, Pub. L. No. 116-93.

About the National Tribal Clearinghouse on Sexual Assault

Beginning in 2012, Congress appropriated funds for a national clearinghouse to provide TTA on issues related to sexual assault of American Indian and Alaska Native (AI/AN) women, designed to improve victim services for criminal and civil justice responses to AI/AN sexual assault victims as well as increase offender accountability for such crimes. Funding for this program has previously been awarded with the title National Indian Country Clearinghouse on Sexual Assault (NICCSA). In FY 2020, OVW has updated the title to more accurately reflect that the authorizing language in the appropriations act addresses AI/AN victims of sexual assault regardless of whether they reside in Indian country.

Scope of the National Tribal Clearinghouse on Sexual Assault The National Tribal Clearinghouse on Sexual Assault funding may be used to establish, sustain, and/or expand training, educational programs, and technical assistance (TA) on issues relating to sexual assault of AI/AN women. Funding priority will be given to applicants proposing innovative ways of reaching a national audience of entities addressing the sexual assault of AI/AN women, including tribal governments, tribal victim service providers, and tribal and non-tribal organizations within urban areas.

Activities supported by this program are determined by statute, federal regulations, and OVW policies. If an applicant receives an award, the funded project is bound by the provisions of this solicitation, the DOJ Financial Guide, including updates to the financial guide after an award is made, the section of the Solicitation Companion Guide on post-award requirements for all federal award recipients, and the conditions of the award.

Purpose Areas Funds under this program must be used to provide TTA, including web-based training, regional, or national training, and/or on-site training and TA, to the following audiences:

1. Tribal communities.

2. Tribal agencies and systems such as health care, schools, courts, victim and social services, law enforcement, and prosecution offices.

3. Tribal and non-tribal victim service providers that work with significant numbers of AI/AN victims, both in Indian country and in urban areas.

Applicants should include, but are not limited to, the following topics for the training:

1. The unique environmental, cultural, and traditional needs of AI/AN sexual assault victims.

2. Advocacy services for AI/AN victims of sexual assault.

3. Effective systemic responses to sexual assault, such as criminal justice, civil justice, health care, etc.

Note: Applicants must be willing to work closely with OVW on the implementation of their projects, including the possibility of modifying project activities to more appropriately meet the needs of tribal communities and AI/AN victims. Applicants will be required to enter into a Memorandum of Understanding (MOU) with other organizations implementing existing National Tribal Clearinghouse on Sexual Assault (formerly known as NICCSA) projects and any other organizations receiving funding under this solicitation.

Activities that Compromise Victim Safety and Recovery or Undermine Offender Accountability OVW does not fund activities that jeopardize victim safety, deter or prevent physical or emotional healing for victims, or allow offenders to escape responsibility for their actions.

Applications that propose any such activities may receive a deduction in points during the review process or may be eliminated from consideration entirely. Information on activities that compromise victim safety and recovery or undermine offender accountability may be found in the Solicitation Companion Guide.

Out-of-Scope Activities The activities listed below are out of the program scope, and will not be supported by this program’s funding. See also the list of unallowable costs in the Funding Restrictions section of this solicitation.

1. Research projects (This does not include assessments conducted only for internal improvement purposes (up to one percent of the award). For information on distinguishing between research and assessments, see the heading on this topic in the Funding Restrictions section of this solicitation and the Solicitation Companion Guide.)

2. Direct victim services and justice system interventions. OVW’s national tribal clearinghouse funds cannot support law enforcement activities, legal representation, direct services, or other interventions.

3. Applications focused on a single state, region, or local geographic community.

4. Project activities that do not address sexual assault or the specific cultural and traditional needs of AI/AN women.

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Applications that propose activities that are deemed to be substantially out-of-scope may receive a deduction in points during the review process or may be eliminated from consideration entirely.

Activities Requiring Prior Approval Activities listed below will require prior approval in order to be supported by grant funds (see the Solicitation Companion Guide for more information on relevant requirements).

1. Surveys, whether conducted as part of a program or needs assessment, or for any other purpose. Prior approval is necessary to determine whether the activity is within the scope of the award and meets the requirements of the Paperwork Reduction Act.

2. In-person events, such as conferences, trainings, meetings, roundtables, and on-site

TTA.

B. Federal Award Information Availability of Funds All awards are subject to the availability of appropriated funds and any modifications or additional requirements that may be imposed by law. There is no guarantee funds will be available in the future. OVW may elect to make awards in a future fiscal year for applications submitted under this solicitation but not selected for FY 2020 funding, depending on the merits of the applications and the availability of funding.

Award Period and Amounts The award period is 24 months. Budgets must reflect 24 months of project activity, and the total “estimated funding” on the SF-424 must reflect 24 months. OVW anticipates the award period will start on October 1, 2020.

Awards under this solicitation for FY 2020 will range from $250,000 to $500,000 for the entire 24 months. OVW may make up to two awards. A total of $500,000 is available for the National Tribal Clearinghouse on Sexual Assault.

OVW has the discretion to make awards for greater or lesser amounts than requested and to negotiate the scope of work and budget with applicants prior to making an award.

Awards will be made as cooperative agreements. Cooperative agreements are a form of award under which OVW expects to have ongoing substantial involvement in award activities. For this program, the substantial involvement includes:

1. Assisting with identifying project partners and drafting of a MOU. For purposes of this solicitation, the MOU is a document containing the terms of the partnership and the roles and responsibilities between two or more parties.

2. Assisting with the coordination efforts across projects.

3. Participating in project strategizing and planning meetings.

4. Providing oversight for the development of project(s) and/or project redirection to ensure a successful national level collaborative approach is achieved.

Through this project, OVW seeks to fund TTA that reflects current research on effectively responding to sexual assault against AI/AN women. Applicants should be prepared to exercise flexibility in project implementation and direction throughout their awards, and be willing to modify project activities at OVW’s request in order to address the needs of a national audience of entities addressing the sexual assault of

AI/AN women and/or emerging issues.

Types of Applications In FY 2020, OVW will accept applications for the National Tribal Clearinghouse on Sexual Assault from the following:

1. New: Applicants that have never received funding under the National Tribal Clearinghouse on Sexual Assault, or former award recipients whose previous funding expired more than 12 months ago.

2. Continuation: Applicants that have an existing or recently closed (within the last 12 months) award under the National Tribal Clearinghouse on Sexual Assault.

Mandatory Program Requirements Applicants that receive funding under this program will be required to engage in the following activities:

1. Participate in a start-up planning period with OVW and other organizations implementing National Tribal Clearinghouse on Sexual Assault projects.

2. Participate in ongoing planning meetings with OVW and other organizations implementing National Tribal Clearinghouse on Sexual Assault projects, and work in a collaborative manner throughout the life of the project.

3. Participate in OVW-sponsored TTA.

4. Enter into an MOU with all National Tribal Clearinghouse on Sexual Assault project recipients, including recipients under this solicitation, the recipient from FY 2019 (the International Association of Forensic Nurses Forensic Exam Project provides national TTA with 50% of the project focused on Alaska), and any new recipients in future years.

C. Eligibility Information Applications that are submitted by ineligible entities or that do not meet all program eligibility requirements will not be considered for funding. In addition, an application that is deemed deficient in one or more of the following categories may not be considered for funding: 1.

activities that compromise victim safety, 2. out-of-scope activities, 3. unallowable costs, 4. pre-award risk assessment, 5. completeness of application contents, and 6. timeliness. An applicant with past performance issues, long-standing open audits, or an open criminal investigation also may not be considered for funding.

Eligible Applicants Eligible entities for the National Tribal Clearinghouse on Sexual Assault are:

1. Nonprofit organizations with the capacity to provide nationwide tribal TTA; and

2. Institutions of higher education, including tribal colleges and universities, with the capacity to provide nationwide tribal TTA.

Applicants must be knowledgeable about the many complex challenges facing tribal communities in responding to sexual assault victims’ needs and building the capacity of the criminal justice system to respond effectively. Furthermore, applicants must demonstrate a documented history, extending more than three years, of successfully providing culturally specific sexual assault TTA for tribal governments, tribal communities, or tribal organizations at a national level. Applicants with questions about eligibility requirements are encouraged to contact OVW at ovw.tribalaffairs@usdoj.gov.

Faith-based and community organizations that meet the eligibility requirements are eligible to receive awards under this solicitation (see Faith-based Organizations on the OVW website for more https://www.justice.gov/ovw/resources-applicants#Resources information).

Nonprofit Organization Requirement – Offshore Accounts Any nonprofit organization that holds money in offshore accounts for the purpose of avoiding paying the tax described in section 511(a) of the Internal Revenue Code is not eligible for a grant from this program. See 34 U.S.C. § 12291(b)(16)(B)(ii).

Cost Sharing or Matching This program has no match or cost sharing requirement.

Limit on Number of Applications OVW will consider only one application per organization in response to this solicitation. If an applicant submits multiple applications, OVW will review only the most recent system-validated version submitted before the deadline.

D. Application and Submission Information Address to Request Application Package The complete application package (this solicitation, including links to required forms) is available on Grants.gov and on the OVW website. Applicants wishing to request a paper copy of these materials should contact ovw.tribalaffairs@usdoj.gov.

Content and Form of Application Submission The information below describes the content and format requirements to which applications must adhere.

Formatting and Technical Requirements Applications must follow the requirements below for all documents, unless otherwise noted.

Points may be deducted for applications that do not adhere to the following requirements:

1. Double spaced (Summary Data Sheet, and charts may be single spaced).

2. 8½ x 11 inch paper.

3. One-inch margins.

4. Type no smaller than 12 point, Times New Roman (TNR) or Arial font, except for footnotes, which may be in 10-point font.

5. Page numbers.

6. No more than 20 pages for the Project Narrative.

7. Word documents in the following formats: Microsoft Word (.doc), PDF files (.pdf), or Text

Documents (.txt).

8. Headings and sub-headings that correspond to the sections identified in this section of the solicitation.

Application Contents Applications must include the required documents and demonstrate that the program eligibility requirements have been met. For a complete checklist of the application contents, see the Other Information section in this solicitation.

OVW will not contact applicants for missing items. Applications that do not include all of the following documents will be considered substantially incomplete and will not be considered for funding:

http://www.grants.gov/ https://www.justice.gov/ovw/how-apply

1. Summary Data Sheet.

2. Project Narrative.

3. Budget Detail Worksheet and Narrative.

In addition, the Proposal Abstract is required; however, failure of submission will not result in removal from consideration.

Summary Data Sheet (5 Points Total) The Summary Data Sheet should be one to four pages and may be single or double spaced.

It does not count toward the 20 page limit for the Project Narrative. The Summary Data sheet must contain the following information:

1. Name, title, address, telephone number, and e-mail address of the individual with authority to accept grants on behalf of the applicant.

2. Name, title, address, telephone number, and e-mail address for the grant point-of-contact. This person must be an employee of the applicant.

3. Statement as to whether the applicant (the organization whose DUNS number is being used for the application) will serve as a fiscal agent/sponsor and pass all funds through to an entity or entities that will implement the project. Such an applicant will not be involved with implementation of the project beyond issuing subaward(s) to these entities and conducting minimal administrative activities. A fiscal agent/sponsor applicant must list these subrecipients and include a statement acknowledging that, should an award be made, the applicant will be responsible for all applicable statutory, fiscal, and programmatic requirements, including those of 2 C.F.R. Part 200, as well as all project deliverables. In such situations, the fiscal agent/sponsor must be an eligible applicant for the program.

4. Statement as to whether the applicant has expended $750,000 in federal funds in the applicant’s past fiscal year. If so, specify the end date of the applicant’s fiscal year.

5. Summary of all current and pending OVW grants (if applicable). If the applicant has a current grant or cooperative agreement under any OVW grant program or an award that has been closed within the last 12 months from the date this solicitation closes, the information must be provided in a table using the sample format found on the OVW website at https://www.justice.gov/ovw/resources-applicants. Failure to provide the required table will result in a loss of points. The applicant should also provide the same information regarding any current OVW grants or pending applications on which the applicant is a subrecipient.

6. A list of all other federal grant programs from which the applicant currently receives funding or for which it has applied for funding in FY 2020 to do similar work. Provide this information in a table using the sample format found on the OVW website at https://www.justice.gov/ovw/resources-applicants.

7. Statement as to whether the applicant is a nonprofit organization that holds money in offshore accounts for the purpose of avoiding paying the tax described in section 511(a) of the Internal Revenue Code.

8. Statement as to whether the applicant is a nonprofit organization that uses the Internal Revenue Service's three-step safe-harbor procedure to establish a rebuttable presumption that its executives' compensation is reasonable. If the applicant is not a nonprofit organization or is a nonprofit that does not use the safe-harbor procedure, provide a statement to that effect. For additional information about the safe-harbor procedure, see "Disclosure of Process Related to Executive Compensation" in the Additional Required Information section.

Proposal Abstract (not scored but used throughout the review process) The Proposal Abstract must provide a short summary (maximum of two pages double-spaced) of the https://www.federalregister.gov/documents/2020/01/22/2019-28524/guidance-for-grants-and-agreements https://www.justice.gov/ovw/resources-applicants https://www.justice.gov/ovw/resources-applicants proposed project, including names of applicant and partners, project title, purpose of the project (including goals and intended outcomes), primary activities for which funds are requested, who will benefit (including geographic area to be served), products and deliverables, and how the applicant will measure progress in completing project goals and objectives. Do not summarize past accomplishments in this section.

Project Narrative (80 points total) The Project Narrative may not exceed 20 pages, double-spaced. The Project Narrative comprises the following three sections: A) Purpose, B) What Will Be Done, and C) Who Will Implement.

A) Purpose of Application (20 points) This section must:

1. Describe the knowledge gaps and challenges tribes experience when addressing sexual assault and the impact the proposed project could have for the identified gaps and challenges.

2. Describe the expected impact the proposed project could have on improving the response in both tribal communities and in urban areas to AI/AN victims of sexual assault and offender accountability.

3. Identify the audience for the proposed project, including the relationship between the target audience (tribal communities, tribal agencies and systems, and tribal and non-tribal victim service providers) and the stated area of need.

4. Estimate the number of individuals, agencies, and tribes that would receive training and TA under the proposed project annually.

B) What Will Be Done (40 points) The application must provide a clear link between the proposed activities and the need identified in “A) Purpose of Application” above. The application must not include any of the activities listed as unallowable costs in the Funding Restrictions section of this solicitation. This section must:

1. Describe the approach to addressing the challenge or need identified in A) Purpose of the Application.

2. Explain the project goals and objectives.

3. Provide a detailed description of the activities that will be undertaken to accomplish the project goals and objectives and how these activities clearly address the purpose areas.

4. Describe how the proposed project will reach the target audience(s) identified in A) Purpose of the Application.

5. Provide a clear link between all activities and the challenges and knowledge gaps identified in A) Purpose of the Application.

6. Explain why the chosen TA delivery methods are appropriate for the target audience or profession and for the goals and objectives.

7. Provide a corresponding timeline for the completion of each activity and product to be developed. Include in the timeline the estimated number of each deliverable (e.g., number of trainings, website, webinars, and on-site TA opportunities).

8. Describe how the proposed project will be accessible to individuals with disabilities, individuals who are Deaf or hard of hearing, and persons with limited English proficiency.

9. If the application includes developing a product, describe the dissemination method for each proposed product.

10. Performance measurement. Describe how the applicant will measure its progress in achieving the project’s goal(s)/vision. Identify targeted outcome(s) and describe any tool(s) the applicant will use to track those outcomes and report them to OVW. Tools may include OVW performance progress reports and logic model templates (both available at www.vawamei.org).

http://www.vawamei.org/

C) Who Will Implement the Project (20 points) This section must clearly describe the organization(s) or individuals that will implement the proposed project and demonstrate they possess the experience and capacity needed to accomplish successful implementation. This section must:

1. Demonstrate the history, extending at least three years, of successfully providing culturally specific sexual assault TTA for tribal governments, tribal communities, or tribal organizations at a national level.

2. Identify the key individuals and organizations, including project partners, involved in the proposed project.

3. Demonstrate that the individuals and organizations identified to implement the project have the capacity to address the stated need and can successfully implement the proposed project activities, to include the expertise necessary to appropriately serve a variety of AI/AN audiences that include urban, youth, LGBTQ and professionals working in the area of sexual assault of victims.

4. Provide the qualifications of the key staff and consultants identified to implement the project, including their knowledge of and experience addressing the complex challenges that tribal communities face in responding to the needs of sexual assault victims and building the capacity of the criminal justice system to respond.

5. Provide the percentage of time each key individual will devote to the project, and the specific activities in which each individual will participate.

6. Provide examples of the experience the applicant and/or its project partners have had using each proposed TA delivery method in the last five years.

7. If the applicant proposes to provide on-site TA with OVW grantees, describe the capacity and experience to be successful.

8. If an applicant proposes to hold any in-person meetings that necessitate logistical planning, the application must indicate if an external planner will be hired. If no external planner will be hired, the application must document that the applicant or a project partner possesses the requisite experience and is the most cost-effective means of obtaining conference logistical services.

Budget Detail Worksheet and Narrative (15 points) All applications must include a detailed budget and budget narrative. See the sample Budget Detail Worksheet and the Creating a Budget webinar available on the OVW website at https://www.justice.gov/ovw/resources-applicants. Keep in mind that budgetary requirements vary among programs. Applicants must submit reasonable budgets based on the resources needed to implement their projects in their specific geographic location.

Award Period and Amount The project cannot exceed $500,000 and must reflect a 24-month period. OVW has the discretion to award cooperative agreements for greater or lesser amounts than requested and to negotiate the scope of work and budget with applicants prior to award of a cooperative agreement.

Applications exceeding the identified budget cap may receive point deductions during the review process. Applicants should carefully consider the resources needed to successfully implement the proposed project and present a realistic budget that accurately reflects project costs. OVW has limited funds available to support this program, and, therefore, all applicants should carefully consider all costs when developing their proposed budgets.

The budget and budget narrative will be reviewed separately from the proposed project narrative. The budget narrative must describe each line item requested in the budget and explain all costs included in the budget, including how the costs of goods and services are determined and how they will fulfill the objectives of the project. The budget must:

1. Display a clear link between the specific project activities and the proposed budget items. The budget must not contain items that are not supported by the project narrative.

2. Include funds to attend OVW-sponsored TTA in the amount of $10,000. This amount is for the entire project period and NOT per year. Applicants also may budget expenses in excess of the required amount if they are aware of relevant non-OVW sponsored conferences or training for which they would like permission to use grant funds to support staff/project partner attendance.

3. Reflect all costs related to implementing the proposed project and include basis for computation for all costs.

4. Provide an explanation of proposed expenses that is detailed, complete, reasonable, and within established limits.

5. Exclude any unrelated or out-of-scope costs for the proposed project.

6. Include funds or describe other resources available to the applicant to ensure access for individuals with disabilities, Deaf/hard of hearing individuals, and persons with limited English proficiency. See Accessibility under Federal Award Administration Information for more information.

7. Compensate all project partners for their full level of effort, unless otherwise stated in the MOU. For more information on compensating project partners, see the sample Budget Detail Worksheet on the OVW website at https://www.justice.gov/ovw/resources-applicants.

8. Distinguish clearly between subawards and contracts in allocating any grant funds to other entities. Pursuant to 2 C.F.R. § 200.330, a subaward is for the purpose of carrying out a portion of the federal award, such as compensating an MOU partner, and a contract is for the purpose of obtaining goods and services for the grantee’s own use.

The substance of the relationship is more important than the form of the agreement in determining whether the recipient of the pass-through funds is a subrecipient or a contractor. The awarding and monitoring of contracts must follow the recipient’s documented procurement procedures, including full and open competition, pursuant to the procurement standards in 2 C.F.R. §§ 200.317-200.329. The issuance and monitoring of subawards must meet the requirements of 2 C.F.R. § 200.331, which includes oversight of subrecipient/partner spending and monitoring performance measures and outcomes attributable to grant funds. For more information, see the sample Budget Detail Worksheet and the Solicitation Companion Guide on the OVW website at https://www.justice.gov/ovw/resources-applicants.

OVW awards are governed by the provisions of 2 C.F.R. Part 200 and the DOJ Financial Guide, which include information on allowable costs, methods of payment, audit requirements, accounting systems, and financial records. For additional information on allowable and unallowable costs, go to the Funding Restrictions section of this solicitation and the sample Budget Detail Worksheet on the OVW website at https://www.justice.gov/ovw/resources-applicants.

Additional Required Information The following documents will not be scored but must be included with the application. Failure to supply this information may result in the application being removed from consideration. Some documents will be generated during the application submission process while other documents will be uploaded and attached to the application.

The following documents will be generated and completed during the application submission process:

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Application for Federal Assistance (SF-424) Applicants must complete the SF-424. The SF-424 is generated when the applicant begins the submission process. For “Type of Applicant,” do not select “other.” The amount of federal funding requested in the “Estimated Funding” section of this form must match the amount of federal funding requested in the budget section of the application package. This program does not require a match; therefore, the values for the Applicant line should be zero. The individual who is listed as “Authorized Representative” must be an individual who has the authority to apply for and accept grant awards on behalf of the organization or jurisdiction.

Intergovernmental Review: This solicitation (“funding opportunity”) is not subject to Executive Order (E.O.) 12372. (In completing the SF-424, an applicant is to answer question 19 by selecting the response that the “Program is not covered by E.O. 12372.”)

Assurances and Disclosure of Lobbying Activities Review the assurances and disclosure forms online. Applicants will be prompted to compile these forms online during the application submission process. All applicants must complete both the Assurances – Non-Construction Programs (SF-424B) form and the Disclosure of Lobbying Activities (SF-LLL) form. Applicants that expend any funds for lobbying activities must provide the information requested on the SF-LLL. Applicants that do not expend any funds for lobbying activities should enter “N/A” in the required highlighted fields.

The following documents must be uploaded and attached separately to the application:

Applicant Financial Capability Questionnaire (if applicable) All nonprofit, nongovernmental organizations that apply for funding from OVW and have not previously (or within the last three years) received funding from OVW must complete an Applicant Financial Capability Questionnaire. In addition, applicants may be required to submit their current year’s audit report at a later time. The questionnaire can be found at https://www.justice.gov/ovw/file/866126/download.

Confidentiality Notice Form All applicants are required to acknowledge that they have received notice that grantees and subgrantees must comply with the confidentiality and privacy requirements of VAWA, as amended. Applicants must submit the acknowledgement form available on the OVW website at http://www.justice.gov/sites/default/files/ovw/pages/attachments/2015/01/20/confidentiality_ackn owledgement_form_42015.pdf. This form must be signed by the Authorized Representative.

Disclosure of Process Related to Executive Compensation (if applicable) An applicant that is a nonprofit organization may be required to make certain disclosures relating to the processes it uses to determine the compensation of its officers, directors, trustees, and key employees.

Under certain circumstances, a nonprofit organization that provides unreasonably high compensation to certain persons may subject both the organization’s managers and those who receive the compensation to additional federal taxes. A rebuttable presumption of the reasonableness of a nonprofit organization’s compensation arrangements, however, may be available if the nonprofit organization satisfies certain rules set out in Internal Revenue Service regulations with regard to its compensation decisions.

Each applicant must state at the time of its application (in the Summary Data Sheet ) whether the applicant is a nonprofit organization that uses the Internal Revenue Service's https://www.justice.gov/ovw/file/866126/download http://www.justice.gov/sites/default/files/ovw/pages/attachments/2015/01/20/confidentiality_acknowledgement_form_42015.pdf http://www.justice.gov/sites/default/files/ovw/pages/attachments/2015/01/20/confidentiality_acknowledgement_form_42015.pdf three-step safe-harbor procedure to establish a rebuttable presumption that its executives' compensation is reasonable. If the applicant states that it uses the safe-harbor procedure, then it must disclose, in an attachment to its application (to be titled "Disclosure of Process Related to Executive Compensation"), the process it uses to determine the compensation of its officers, directors, trustees, and key employees (together, "covered persons"). See 34 U.S.C. § 12291(b)(16)(B)(iii).

At a minimum, the disclosure must describe in pertinent detail: (1) the composition of the body that reviews and approves compensation arrangements for covered persons; (2) the methods and practices used by the applicant nonprofit organization to ensure that no individual with a conflict of interest participates as a member of the body that reviews and approves a compensation arrangement for a covered person; (3) the appropriate data as to comparability of compensation that is obtained in advance and relied upon by the body that reviews and approves compensation arrangements for covered persons; and (4) the written or electronic records that the applicant maintains as concurrent documentation of the decisions with respect to compensation of covered persons made by the body that reviews and approves such compensation arrangements, including records of deliberations and of the basis for decisions. For a sample letter, see the OVW website at https://www.justice.gov/ovw/resources-applicants.

For purposes of the required disclosure, the following terms and phrases have the meanings set out by the Internal Revenue Service for use in connection with 26 C.F.R. § 53.4958-6:

officers, directors, trustees, key employees, compensation, conflict of interest, appropriate data as to comparability, adequate documentation, and concurrent documentation.

Following receipt of an appropriate request, OVW may be authorized or required by law to make information submitted to satisfy this requirement available for public inspection. Also, a recipient may be required to make a prompt supplemental disclosure after the award in certain circumstances (e.g., changes in the way the organization determines compensation).

Pre-Award Risk Assessment Each applicant must respond to the questions below. This information will be used for a mandatory pre-award risk assessment. Failure to provide this information or to respond to questions from OVW regarding this information in a timely manner could result in the applicant being removed from consideration or a delay in access to funds. Provide complete responses that address all questions included for each numbered item. This section of the application should be no more than four pages.

1. Will all funds awarded under this program be maintained in a manner that they will be accounted for separately and distinctly from other sources of revenue/funding? Provide a brief description of the applicant’s policies and procedures that ensure funds will be tracked appropriately.

2. Does the applicant have written accounting policies and procedures? How often are these policies and procedures updated? Provide a brief list of the topics covered in the applicant’s policies and procedures. OVW may request a copy for review during the application/award process or as part of the grant monitoring process.

3. Is the applicant’s financial management system able to track actual expenditures and outlays with budgeted amounts for each grant or subgrant? Provide a brief summary of the organization’s process for tracking expenditures, including tracking budgeted versus actual amounts.

4. Does the applicant have procedures in place for minimizing the time between transfer of funds from the United States Treasury and disbursement for project activities? Provide a short summary of the applicant’s policy for requesting payments for grant awards.

5. Does the applicant have effective internal controls in place to ensure that federal funds are used solely for authorized purposes? Provide a brief description of the applicant’s internal controls that will provide reasonable assurance that the award funds will be managed properly.

6. Does the applicant have a documented records retention policy? If so, briefly describe the policy and confirm that the policy complies with federal regulations. Information on Record Retention and Access can be found at 2 C.F.R. §§ 200.333-200.337.

7. Does the applicant or any of its employees have any potential personal or organizational conflicts of interest related to the possible receipt of OVW award funds? Applicants are required to disclose in writing any potential conflicts of interest to their awarding agency.

See 2 C.F.R. § 200.112 and Chapter 3.20, Grant Fraud, Waste and Abuse, of the DOJ Financial Guide for additional information.

8. Is the individual primarily responsible for fiscal and administrative oversight of grant awards familiar with the applicable grants management rules, principles, and regulations including the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (2 C.F.R. Part 200)? Provide a short list of the individual’s qualifications/experience. If the individual is not familiar with the applicable rules and regulations, the applicant must contact OVW’s Grants Financial Management Division at OVW.GFMD@usdoj.gov or 1-888-514-8556 immediately after the applicant is notified of its award to coordinate training.

9. Does the applicant have policies and procedures in place to manage subawards and monitor activities of subrecipients as necessary to ensure that subawards are used for authorized purposes, in compliance with laws, regulations, and terms and conditions of the award, and that established subaward performance goals are achieved (2 C.F.R. §§ 200.330-200.332). Provide a brief description of the organization’s policies and procedures on subrecipient management and monitoring.

10. Does the applicant currently require employees to maintain time distribution records that accurately reflect the work performed on specific activities or cost objectives in order to support the distribution of employees’ salaries among federal awards or other activities (2 C.F.R. § 200.430)? Budget estimates do not qualify as support for charges to federal awards. Provide a brief description of the organization’s established timekeeping policies and procedures.

Indirect Cost Rate Agreement (if applicable) Applicants that intend to charge indirect costs through the use of a negotiated indirect cost rate must have a current, signed, federally-approved indirect cost rate agreement. Applicants that have never received a federally-approved indirect cost rate may elect to charge a de minimis rate of 10% of modified total direct costs, which may be used indefinitely. This includes state, local, and tribal governments that have never negotiated an indirect cost rate with the federal government and receive less than $35 million in direct federal funding per year.

Organizations that wish to negotiate an indirect cost rate should contact OVW’s Grants Financial Management Division at OVW.GFMD@usdoj.gov or 1-888-514-8556 for more information.

Letter of Nonsupplanting Applicants must submit a letter to OVW’s Director, signed by the Authorized Representative, certifying that federal funds will not be used to supplant non-federal funds should a grant award be made. A sample letter is available at https://www.justice.gov/ovw/resources-applicants.

Unique Entity Identifier (DUNS Number), System for Award Management (SAM), and Grants.gov Registration Applicants for federal grants and cooperative agreements are required to have a Data Universal Number System (DUNS) number to submit an application. A DUNS number is a unique, nine-https://www.justice.gov/ovw/file/1030311/download https://www.justice.gov/ovw/file/1030311/download https://www.justice.gov/ovw/file/1030311/download mailto:OVW.GFMD@usdoj.gov mailto:OVW.GFMD@usdoj.gov character identification number provided by the commercial company Dun & Bradstreet (D&B).

Once an applicant has applied for a DUNS number through D&B, its DUNS number should be available within two business days.

Federal regulations require that an applicant (1) be registered in SAM.gov prior to submitting an application; (2) provide a valid DUNS number in its application; and (3) continue to maintain an active SAM registration with current information at all times during which it has an active federal award or an application under consideration by a federal awarding agency. Also, federal agencies may not make an award to an applicant until that applicant has complied with all applicable DUNS and SAM requirements. If an applicant has not fully complied with these requirements by the time that OVW is ready to make an award, then OVW may make the determination that the applicant is not qualified to receive an award and use that determination as a basis for making the award to another applicant. See 2 C.F.R. §§ 25.200, 25.205.

SAM centralizes information about grant recipients and also provides a central location for grant recipients to change organizational information. Grants.gov uses SAM to establish roles and IDs for electronic grant applicants.

If the applicant already has an Employer Identification Number (EIN), the SAM registration will take up to two weeks to process. If the applicant does not have an EIN, then the applicant should allow two to five weeks for obtaining an EIN from the Internal Revenue Service.

There is no fee associated with these processes. These processes cannot be expedited.

OVW strongly discourages applicants from paying a third party to apply or register on their behalf in an attempt to expedite these processes. To ensure all applicants are able to apply by the deadline for this solicitation, applicants must have obtained a DUNS number and registered online with the SAM and with Grants.gov no later than July 2, 2020.

Submission Dates and Times It is the applicant’s responsibility to ensure that the application is complete and submitted by the deadline. Failure to meet the submission deadline will result in an application not being considered for funding. Applicants should refer to the chart below to ensure that all required steps and deadlines are met.

Failure to begin the registration or application submission by the deadlines stated in the chart below is not an acceptable reason for late submission.

Applicant Action and Information Dates/Deadlines Apply for a DUNS number

Obtain a DUNS number at https://www.dnb.com or call 866-705-5711.

July 2, 2020

Register with SAM Access the SAM online registration through the SAM homepage at https://www.sam.gov/SAM/ and follow the online instructions for new SAM users. If the applicant already has the necessary information on hand, the online registration takes approximately 30 minutes to complete, depending upon the size and complexity of the business or organization. Organizations must update or renew their SAM registration at least once a year to maintain an active status.

https://www.dnb.com/ https://www.sam.gov/SAM/

Register with Grants.gov Once the SAM registration is active, the applicant will be able to complete the Grants.gov registration (see Other Submission Requirements for more information on registering for and using Grants.gov).

Download Updated Version of Adobe Applicants are responsible for ensuring that the most up-to-date version of Adobe Acrobat is installed on all computers that may be used to download the grant application package and submit the proposal. To verify if the Adobe software version is compatible with Grants.gov, visit the following link:

http://www.grants.gov/web/grants/applicants/adobe-software-compatibility.html.

At least 48 hours before application deadline

Request Hardcopy Submission (if necessary) Applicants that cannot submit an application electronically due to lack of internet access must contact the POC Darla Nolan at 202-598-3518 or ovw.tribalaffairs@usdoj.gov to request permission to submit a hardcopy application.

July 9, 2020

Begin Application Submission Process Applications must be submitted electronically via Grants.gov. Begin 24–48 hours prior to the application deadline

Confirm Application Receipt

1. Authorized Organization Representatives (AORs) should closely monitor their email for any notification from Grants.gov about a possible failed submission. The AOR is a user role within Grants.gov for a user who is authorized to submit applications on behalf of the organization.

2. The AOR should receive a minimum of two emails from Grants.gov. One will confirm receipt of the application package. The other will contain either a notice that the application was successfully submitted or a notice that there was an error with the application submission.

OVW does not send out these notifications, nor does OVW receive a copy of these notifications. It is the applicant’s responsibility to notify OVW of any problems with the application submission process.

Submitting the application at least 48 hours before July 23, 2020 application deadline will enable the applicant to receive notice of a failed submission and provide an opportunity to correct the error before the deadline.

OVW Policy on Late Submissions Applications submitted after 11:59 p.m. E.T. on July 23, 2020 will not be considered for funding, unless the applicant requests and receives OVW permission to submit a late application. In limited circumstances, OVW will approve a request to submit an application after the due date. The charts below provide a description of the circumstances under which OVW will consider such requests. Approval of a late submission request is not an indication of the application’s final disposition. Applications approved for late submission are still subject to all of the review process and criteria described in this solicitation.

https://www.grants.gov/ http://www.grants.gov/ http://www.grants.gov/web/grants/applicants/adobe-software-compatibility.html mailto:ovw.tribalaffairs@usdoj.gov…