PKG00261766-instructions.pdf

U.S. DEPARTMENT OF LABOR

OCCUPATIONAL SAFETY AND HEALTH ADMINISTRATION

FUNDING OPPORTUNITY ANNOUNCEMENT/NOTICE OF AVAILABLE FUNDING:

Susan Harwood Training Grant Program, FY 2020 Funding

CATALOG OF FEDERAL DOMESTIC ASSISTANCE NUMBER: 17.502

FUNDING OPPORTUNITY NUMBER: SHTG-FY-20-01

GRANT CATEGORY: Targeted Topic Training

ACTION: This Funding Opportunity Announcement (FOA)/Notice of Available Funding is for eligible nonprofit organizations to submit proposals to deliver training to eligible workers and employers on a targeted occupational safety and health topic. Grant activities may include revising or developing classroom quality occupational safety and health training materials.

ELIGIBLE APPLICANTS: Non-profit organizations including qualifying labor unions, community-based and faith-based organizations, employer associations that are not an agency of a state or local government, institutions of higher education supported by a state or local government, Indian tribes, tribal organizations, Alaska Native entities, Indian-controlled organizations serving Indians, and Native Hawaiian organizations may apply.

APPLICATION REQUIREMENTS: Applicants must follow the guidelines stated in this FOA before submitting a complete application package including attachments at www.Grants.gov (Grants.gov). Submission instructions are available at Grants.gov.

APPLICATION DEADLINE: This FOA closes on July 20, 2020, at 11:59 p.m. eastern time.

Applications not validated by Grants.gov, or submitted after this deadline, are ineligible for consideration.

NOTICE OF CONCURRENT FUNDING OPPORTUNITY ANNOUNCEMENT: This FOA (SHTG-FY-20-01) is for Targeted Topic Training grant applicants. Applicants competing for a Training and Educational Materials Development grant (SHTG-FY-20-02) or for a Capacity Building Developmental or Pilot grant (SHTG-FY-20-03) must submit their application under the appropriate FOA. Applications submitted under the wrong FOA number are invalid and will not be considered.

FURTHER INFORMATION: This FOA does not itself obligate any federal funds.

Information about the Susan Harwood Training Grant Program is located on the OSHA website at www.osha.gov/harwoodgrants. Email your questions about this FOA to HarwoodGrants@dol.gov, or call 847-725-7805, weekdays between 9:00 a.m. – 5:00 p.m.

eastern time.

file://osha.dir.labor.gov/FieldSites/OSHA-DTE-Public/PROGRAMS/SH/2021-SH0/2020%20CCU_OAS/02.20.2020%20CCU%20rev%20Docs/www.Grants.gov https://www.osha.gov/harwoodgrants mailto:HarwoodGrants@dol.gov

The Grants.gov Support webpage, www.grants.gov/web/grants/support.html, may have answers to your questions or problems regarding your application submission. In addition, you may contact them by email, Support@grants.gov, or telephone, 1-800-518-4726, 24 hours a day, 7 days a week (except federal holidays).

file://osha.dir.labor.gov/FieldSites/OSHA-DTE-Public/PROGRAMS/SH/2021-SH0/2020%20CCU_OAS/02.20.2020%20CCU%20rev%20Docs/www.grants.gov/web/grants/support.html mailto:Support@grants.gov

SHTG-FY-20-01 TARGETED TOPIC TRAINING GRANT INSTRUCTIONS

TABLE OF CONTENTS

I. Executive Summary

II. Program Overview and Funding Opportunity Description

III. Award Information

A. Award Category

B. Performance Period

C. Funding

D. 2020 Targeted Training Topics

E. Eligible Trainees

F. Targeted Training Audiences

IV. Grant Application and Submission

A. Eligible Applicants

B. Application Submission

C. Required Application Content

1. SF-424 Application for Federal Assistance

2. SF-424A Budget Information – Non-Construction Programs

3. SF-424B Assurances – Non-Construction Programs

4. Project/Performance Site Location(s)

5. Grants.gov Certification Regarding Lobbying Form

6. SF-LLL, Disclosure of Lobbying Activities (if applicable)

7. Application Summary (not to exceed 2 pages)

8. Program Abstract (not to exceed 1/2 page)

9. Technical Proposal (not to exceed 20 double-spaced pages – Appendix H)

Table 1: Training projections by training type

Table 2: Training numbers and training contact hours

10. Fiscal Responsibility and Program Budgeting

D. Meetings, Reporting, and Documentation

Table 3: Grantee reporting due dates

E. Submission Format

F. Intergovernmental Review

G. Application Evaluation Criteria, Review, and Selection Process

H. Anticipated Award Announcement Date and Notification

I. Request for Application Comments

V. Post Award Administration

A. Applicable Federal Laws

B. Grant Program Conditions

Appendix A – FY 2020 Targeted Training Topics

Appendix A – FY 2020 Targeted Training Topics (cont.)

Appendix B – Targeted Audiences

Appendix B – Targeted Audiences (cont.)

Appendix C – Application Checklist

Appendix D – Grants.gov Application Submission and Receipt Procedures

Appendix D – Grants.gov Application Submission and Receipt Procedures (Cont.)

Appendix D – Grants.gov Application Submission and Receipt Procedures (Cont.)

Appendix D – Grants.gov Application Submission and Receipt Procedures (Cont.)

Appendix E – Non-Viable Applications

Appendix F – Administrative and Program Costs Definition

Appendix F – Administrative and Program Costs Definition (Cont.)

Appendix F – Administrative and Program Costs Definition (Cont.)

Appendix G – Example of Budget Forms

Appendix G – Example of Budget Forms (Cont.)

Appendix H – Application Formatting Requirements

Appendix I – Application Summary Document Sample Outline

Appendix J – Program Abstract Narrative Example

Appendix K – Allowable/Unallowable Use of Grant Funds

Appendix K – Allowable/Unallowable Use of Grant Funds (Cont.)

Appendix L – Targeted Topic Training Evaluation Criteria

Appendix M – Grant Funded Materials Submittal Process

Appendix M – Grant Funded Materials Submittal Process (Cont.)

Appendix M – Grant Funded Materials Submittal Process (Cont.)

References

I. EXECUTIVE SUMMARY

Under the authority of Section 21(c) of the Occupational Safety and Health Act of 1970 (OSH Act), the U.S. Department of Labor (DOL) Occupational Safety and Health Administration (OSHA) established its discretionary grant program in 1978. In 1997, OSHA renamed the program in honor of the late Susan Harwood, former director of the OSHA Office of Risk Assessment. The grant program offers opportunities for nonprofit organizations to compete annually for funding so they may develop and conduct training and educational programs for small business employers and workers on the recognition, avoidance, and prevention of occupational safety and health hazards in their workplaces, and to inform workers of their rights and employers of their responsibilities under the OSH Act.

The Susan Harwood Grant Program awards funds to qualifying organizations who have demonstrated capabilities to achieve the program’s performance expectations outlined in this FOA. This includes experience in employing subject matter experts, delivering and administering adult training programs, recruiting students, and managing grants. Following the grant awards, OSHA monitors each organization’s progress in achieving their performance goals and training targets. OSHA accomplishes this by conducting orientation meetings, training material reviews, training observations, program and financial monitoring visits, and quarterly and year-end report reviews.

For FY 2020, OSHA announces the availability of approximately $11.5 million to fund new Susan Harwood Training Program grants. Susan Harwood Training grants are subject to the availability of federal funding and appropriations. OSHA expects to award multiple grants to eligible nonprofit organizations under this competitive Funding Opportunity Announcement (FOA). Program funding is for a 12-month period beginning no later than September 30, 2020, and ending on September 30, 2021. The maximum award for a Targeted Topic Training grant is $160,000.

Applications submitted under this FOA are competing for a Targeted Topic Training grant.

Targeted Topic Training grant applicants must propose to develop and conduct training addressing one of the OSHA-specified training topics for an audience identified in this funding opportunity. This FOA does not itself obligate any federal funds. The obligation of funds occurs when grant recipients acknowledge receipt and acceptance of award documents.

Organizations are restricted to one Susan Harwood Training grant award in a fiscal year. If an organization submits multiple applications, OSHA will review the last complete and viable application package submitted. Once submitted, applications are not available for additions, corrections, or revisions. To make changes to a submitted application, the organization must submit a new application package.

Eligible nonprofit applicants include qualifying labor unions, community-based and faith-based organizations, and employer associations that are not an agency of a state or local government.

An institution of higher education supported by a state or local government is eligible to apply in accordance with OMB 2 CFR 200 and DOL exceptions in 2 CFR 2900. Indian tribes, tribal organizations, Alaska Native entities, Indian-controlled organizations serving Indians, and Native Hawaiian organizations are eligible to apply in accordance with Executive Order 13175.

Ineligible applicants are individuals, for profit organizations, 501(c)(4) nonprofit organizations, and FY 2019 Susan Harwood grantees with more than a 90-day time extension to their grant.

Information and forms needed to apply for this funding opportunity announcement are published on the www.grants.gov website (hereinafter “Grants.gov”). Prior to submitting an application, the applicant’s registration must be accurate, up-to-date, and active with Grants.gov and the System for Award Management (SAM). To maintain an active registration in the SAM database, an applicant must review and update their information every 12 months. Inaccurate or expired information may result in rejection of the grant application.

If an applicant is using Grants.gov for the first time, it is strongly recommended that the organization completes the steps to “Register as an Organization” with Grants.gov at www.grants.gov/web/grants/applicants/organization-registration.html as soon as possible. It can take up to five weeks to complete the registration process. Grants.gov requires applicants to have a DUNS number that may be acquired in one or two business days from the Dun & Bradstreet at fedgov.dnb.com/webform. The required SAM registration may take from two to more than five weeks to complete, and requires an employer identification number (EIN) and a notarized letter from the organization’s authorized representative. It is free to register with SAM at www.sam.gov.

To avoid delays that could result in the rejection of the application, the applicant must factor these processes into their plans for submitting their application. It is strongly recommended that applicants/organizations register with SAM themselves, and not rely on third parties to engage in SAM registration on their behalf. Third parties may misrepresent (intentionally or unintentionally) that they have obtained a SAM registration for the applicant/organization when they have not in fact done so. In cases where an applicant does not obtain and maintain an active bona-fide SAM registration, a grant application will be denied even if the applicant relied in good faith on a third party’s representation that an active bona-fide SAM registration was obtained. Additional information about these requirements is located in Appendix D.

II. PROGRAM OVERVIEW AND FUNDING OPPORTUNITY DESCRIPTION

The Susan Harwood Training Grant Program funds eligible nonprofit organizations to develop and deliver training on the recognition, abatement, and prevention of occupational safety and health hazards in workplaces. Training must reach workers and employers from multiple small businesses. When developing training, consider these four program emphasis areas:

• training that focuses on identifying and preventing occupational safety and health hazards in high-hazard industries;

• training on new OSHA standards;

• training on workplace hazards identified in the DOL Strategic Plan, OSHA special emphasis program, or other OSHA priorities (www.osha.gov/); and

• training workers and employers in small businesses with 250 or fewer employees.

file://osha.dir.labor.gov/FieldSites/OSHA-DTE-Public/PROGRAMS/SH/2021-SH0/2020%20CCU_OAS/02.20.2020%20CCU%20rev%20Docs/www.grants.gov file://osha.dir.labor.gov/FieldSites/OSHA-DTE-Public/PROGRAMS/SH/2021-SH0/2020%20CCU_OAS/02.20.2020%20CCU%20rev%20Docs/www.grants.gov/web/grants/applicants/organization-registration.html file://osha.dir.labor.gov/FieldSites/OSHA-DTE-Public/PROGRAMS/SH/2021-SH0/2020%20CCU_OAS/02.20.2020%20CCU%20rev%20Docs/fedgov.dnb.com/webform file://osha.dir.labor.gov/FieldSites/OSHA-DTE-Public/PROGRAMS/SH/2021-SH0/2020%20CCU_OAS/02.20.2020%20CCU%20rev%20Docs/www.sam.gov.%20 file://osha.dir.labor.gov/FieldSites/OSHA-DTE-Public/PROGRAMS/SH/2021-SH0/2020%20CCU_OAS/02.20.2020%20CCU%20rev%20Docs/www.osha.gov/

Applicants who demonstrate in their proposal that at least one census tract within their physical service area is designated by the Secretary of Treasury as a qualified Opportunity Zone will receive 2 points toward their overall application score. Applicants will not receive additional points for multiple Opportunity Zones within the proposed physical service area. For more information on Opportunity Zones, go to www.irs.gov/newsroom/opportunity-zones-frequently-asked-questions.

Please be aware the IRS list provides the full 11-digit census tract numbers. Use the example below to identify your census tract number(s):

III. AWARD INFORMATION

OSHA may award a grant with or without negotiations with the applicant. Funding for the Susan Harwood Training Grant Program is subject to the availability of federal funding and appropriations.

A. AWARD CATEGORY

Grants awarded under this FOA will support the delivery of Targeted Topic Training.

Proposals must emphasize delivering quality occupational safety and health training on one OSHA-specified topic. Proposals may include acquiring training materials, revising existing Susan Harwood training materials, or developing new training materials.

Training must reach workers and employers from multiple small businesses.

B. PERFORMANCE PERIOD

Grant awards are for a 12-month performance period beginning no later than September 30, 2020, and ending on September 30, 2021.

C. FUNDING

There is approximately $11.5 million available for new FY 2020 Susan Harwood Training grants. This includes $4.5 million for Capacity Building grants and approximately $7 million for Targeted Topic grants and Training and Educational Materials Development grants. Targeted Topic Training applicants may request federal file://osha.dir.labor.gov/FieldSites/OSHA-DTE-Public/PROGRAMS/SH/2021-SH0/2020%20CCU_OAS/02.20.2020%20CCU%20rev%20Docs/www.irs.gov/newsroom/opportunity-zones-frequently-asked-questions file://osha.dir.labor.gov/FieldSites/OSHA-DTE-Public/PROGRAMS/SH/2021-SH0/2020%20CCU_OAS/02.20.2020%20CCU%20rev%20Docs/www.irs.gov/newsroom/opportunity-zones-frequently-asked-questions funding up to $160,000. Applicants may commit non-federal resources, but it is not a grant requirement.

D. 2020 TARGETED TRAINING TOPICS

OSHA selected the following training topics for FY 2020. Training must address federal OSHA requirements for the recognition, abatement, and prevention of occupational safety and health hazards on the topic selected. Applicants must propose to develop and/or conduct training on one of the targeted topics listed below. Selecting more than one topic will make the application non-compliant and ineligible for consideration.

1. Agricultural safety and health – training addresses hazards and preventive measures for farm and dairy workers, such as lockout/tagout, struck-by/caught between, falls, grain handling, grain bin entry, entrapment, combustible dust, and fires (may not include rescue).

2. Chemical hazards/hazard communication – training addresses the identification of hazards, prevention for chemical exposure, labeling, Safety Data Sheets, or other related topic.

3. Confined space – training addresses confined space entry and hazards in construction, maritime, or general industry.

4. COVID-19 – training addresses worker protection as it pertains to COVID-19 including personal protective equipment (PPE).

5. Excavation/trenching – training addresses proper excavation and trenching procedures including prevention of cave-in, collapse, entrapment, and related hazards.

6. Falls prevention/protection includes falls from ladders and scaffolds – training addresses preventing falls from heights occurring in construction, maritime, or general industry.

7. Fire safety – training addresses fire hazards in the workplace, means of egress and preparation for a fire emergency.

8. Healthcare – training addresses exposure to workers who provide health services to individuals and may include safe patient handling, workplace violence, exposure to chemicals, gases, infectious diseases, bloodborne pathogens, and the proper use of personal protective equipment.

9. Lockout/tagout – training addresses procedures to protect workers from unexpected energizing or startup of machinery and equipment, including release of hazardous energy during servicing and maintenance.

10. Machine guarding/amputation prevention – training addresses the operation of stationary equipment, press brakes, saws, shears, slicer, etc., guarding points of operations, and related hazards.

11. Noise/hearing conservation – training addresses the identification, control, and protection for workers exposed to hazardous noise in construction, maritime, or general industry.

12. Oil and gas production – training addresses hazards related to hydraulic fracturing, confined space, falls, explosions, fires, struck-by/caught-in/caught-between, and other hazardous exposures.

13. Personal protective equipment (PPE) – training addresses the identification of hazards requiring PPE including the selection and proper use of PPE to protect workers from exposure and injury in the workplace.

14. Residential construction hazards – training addresses general safety and health hazards such as falls, electrical, hand/power tools, struck-by/caught-in/caught-between, drywall dust/respiratory protection, PPE, hazard communication, and ladders, or scaffolds.

15. Warehousing – training addresses the operation of powered industrial trucks/forklifts, chemical hazards/hazard communication, safe material and package handling, electrical safety, means of egress, lockout/tagout, slips, trips, and falls, floor guards, wall openings and holes, prevention of musculoskeletal disorders (MSD), respiratory protection, electrical safety, and hazard communication.

E. ELIGIBLE TRAINEES

OSHA covers most private sector employers and workers. Under this grant program, grantees may train only eligible workers and employers covered under the OSH Act of 1970, SEC. 4, codified at 29 U.S.C. 653 (Appendix B). This may include temporarily unemployed workers who are planning to reenter the workforce in a position covered by the OSH Act within the next three months. Grant funds may not be used to train the applicant’s staff or employees.

This grant program does not cover activities that benefit state and local government employees unless the employees are responsible for occupational safety and health duties within their agency. These employees include agency’s safety and health trainers/program managers/committee members, or other employees who may be responsible for the abatement of unsafe and unhealthy working conditions in their agency. Most state and local government employees are ineligible trainees under this program, including those who may have occupational safety and health protection because they work in a state operating an OSHA-approved State Plan occupational safety and health program. For information about OSHA-approved State Plan occupational safety and health programs, go to www.osha.gov/dcsp/osp/index.html.

F. TARGETED TRAINING AUDIENCES

Training and training materials must be in a language the participants can understand, and must serve employers and workers from multiple small businesses. Training planned for workers and employers in any of the 28 OSHA-approved State Plan states may include a reference to the state OSHA requirements, however, final training materials provided to OSHA may reference only federal OSHA regulations. The focus of this program is to target workers and employers in small businesses who are impacted by one or more of the following:

• working in high-hazard industries;

• working in industries with high fatality rates;

• working in small new businesses (employing fewer than 250 employees); or

• working with limited access to occupational safety and health training, e.g., young workers (ages 16-24), temporary, minority, low literacy, limited-English speaking, or other hard-to-reach workers.

IV. GRANT APPLICATION AND SUBMISSION

This announcement includes instructions for developing and organizing the application package.

Application submission information and standard forms are on the Grants.gov website. An organization may receive only one Susan Harwood training grant in any fiscal year; therefore, applicants should apply for only one grant under this FOA. If an organization submits more than one application for this funding opportunity, OSHA will review the last application accepted by Grants.gov.

A. ELIGIBLE APPLICANTS

Eligible applicants are limited to nonprofit organizations. Individuals, 501(c)(4) nonprofit organizations, and Susan Harwood grantees with more than a 90-day time extension to their FY 2019 grant are not eligible for a FY 2020 award. Eligible applicants include qualifying labor unions, community-based and faith-based organizations, employer associations (may not be an agency of a state or local government), institutions of higher education supported by a state or local government, and Indian tribes, tribal organizations, Indian-controlled organizations serving Indians, Alaska Native entities, and Native Hawaiian organizations.

All organizations listed in an application as a partner, or as a part of a consortium, must be eligible to be a grantee as defined by this FOA, and must adhere to program requirements. An organization cannot be a grantee and a partner/subcontractor for another grantee during the same grant year. Grant duties may not be sub-awarded or passed through to other organizations or contractors. If contracting services, provide a description of the duties of each contractor and justify why the contractor is necessary file://osha.dir.labor.gov/FieldSites/OSHA-DTE-Public/PROGRAMS/SH/2021-SH0/2020%20CCU_OAS/02.20.2020%20CCU%20rev%20Docs/www.osha.gov/dcsp/osp/index.html and how the contractor will support grant goals. These contracts may require a full and open competition to meet the requirements of the award and 2 CFR 200.

The applicant is the lead partner and must have the ability, or develop the ability, to perform the program activities. The authorized representative and the financial certifying official must be identified in the application and employed by the lead partner. The authorized representative must have the authority to enter into a grant agreement, and will be the primary contact for OSHA communications regarding the grant.

Ineligible applicants are individuals and FY 2019 Susan Harwood grantees with more than a 90-day time extension to their grant. Additionally, 501(c)(4) nonprofit organizations that engage in lobbying activities are not eligible to receive federal funds that constitute an award, grant, or loan.

B. APPLICATION SUBMISSION

Prepare your grant application package using the checklist in Appendix C. After reviewing the Grants.gov application submission and receipt procedures in Appendix D, submit your application at www.Grants.gov (Grants.gov) prior to this announcement’s closing date and time. Refer to Appendix E for important information about application viability.

For Grants.gov questions, use the online answers section at Grants.gov Support (www.grants.gov/web/grants/support.html), or contact Grants.gov Applicant Support by emailing Support@grants.gov, or calling 1-800-518-4726. Grants.gov support is available 24 hours a day, 7 days a week except federal holidays.

If applying online poses a hardship, applicants must contact the OSHA Directorate of Training and Education (DTE) office at least three weeks prior to the application closing date. An OSHA representative will advise the applicant on how to submit an application online prior to the closing date. Send an email to HarwoodGrants@dol.gov, or call the Susan Harwood Grants Coordinator at 847-725-7805, weekdays between 9:00 a.m. and 5:00 p.m. eastern time excluding federal holidays.

C. REQUIRED APPLICATION CONTENT

OSHA will review complete applications only. Use the checklist in Appendix C to ensure you submit all the required documents listed below.

1. SF-424 APPLICATION FOR FEDERAL ASSISTANCE

• Funds requested must be rounded to the nearest dollar.

• The amount entered on the SF-424, box 18a, is the official federal funding request.

• The applicant information must be consistent on all documents.

file://osha.dir.labor.gov/FieldSites/OSHA-DTE-Public/PROGRAMS/SH/2021-SH0/2020%20CCU_OAS/02.20.2020%20CCU%20rev%20Docs/www.Grants.gov file://osha.dir.labor.gov/FieldSites/OSHA-DTE-Public/PROGRAMS/SH/2021-SH0/2020%20CCU_OAS/02.20.2020%20CCU%20rev%20Docs/www.grants.gov/web/grants/support.html mailto:Support@grants.gov

• The authorized representative’s electronic signature on the SF-424, block 21, constitutes a binding offer by the applicant.

• The authorized representative listed on the SF-424 must be the same authorized representative listed on the application summary document.

2. SF-424A BUDGET INFORMATION – NON-CONSTRUCTION PROGRAMS

• The projected budget must cover the 12-month performance period.

• The projected budget must be allocated by cost categories on the SF-424A and the detailed budget support documentation.

• Projected costs in each cost category must be shown as either a program or an administrative cost (defined in Appendix F).

• Budget information provided on the SF-424A must match the information provided by the applicant on the detailed budget support and budget narrative documents. Examples of the SF-424A and the detailed budget support documents are in Appendix G.

3. SF-424B ASSURANCES – NON-CONSTRUCTION PROGRAMS

The authorized representative’s electronic signature certifies the applicant’s agreement to comply with federal laws, executive orders, regulations, policies, grant requirements, certifications, and assurances governing this program.

4. PROJECT/PERFORMANCE SITE LOCATION(S)

The completed form identifies the sites and locations where grant activities will take place.

5. GRANTS.GOV CERTIFICATION REGARDING LOBBYING FORM

The authorized representative’s electronic signature certifies the applicant agrees to comply with lobbying restrictions. If item 2 is applicable, complete the SF-LLL, Disclosure of Lobbying Activities form.

6. SF-LLL, DISCLOSURE OF LOBBYING ACTIVITIES (IF APPLICABLE)

Complete only if the organization makes payments to lobbying entities with the intent to influence an officer, employee, or member of any federal agency or Congress in connection with a covered federal action.

Refer to Appendix H for approved formatting for the following documents:

7. APPLICATION SUMMARY (NOT TO EXCEED 2 PAGES)

Follow the example in Appendix I to provide basic information about the application.

8. PROGRAM ABSTRACT (NOT TO EXCEED 1/2 PAGE)

Follow the guidance in Appendix J and briefly describe the proposed training plan and expected outcome.

9. TECHNICAL PROPOSAL (NOT TO EXCEED 20 DOUBLE-SPACED PAGES – APPENDIX H)

Describe the applicant’s business, training experience, interaction with the target audience, successes in completing program obligations, staff’s occupational safety and health knowledge and experience, and planned activities for accomplishing project training goals. Use the following outline for the proposal.

A. PROPOSAL IDENTIFICATION

• Applicant/organization name

• Grant category (Targeted Topic Training)

• Training topic

• Audience

B. PROPOSAL NARRATIVE

a. ORGANIZATION AND PARTNERS BACKGROUND

Provide an overview of the organization, its purpose, function, usual business activities, and the past five years of experience with governmental (federal, state, or local) grant programs. Discuss the organization’s experience with occupational safety and health, conducting training, and interacting with adults. Include a list of organizational activities that are specific to the selected training topic.

Organizational experience includes recruitment, training, and other services related to the selected training topic. If an organization has experience conducting the proposed type of training, attach a list of the training conducted over the past five years. Describe the training conducted and include the program titles, type(s) of training materials developed, numbers of workers and/or employers trained, the training contact hours, and whether the training was part of a previous Harwood grant. Describe the organization’s experience in conducting and using level 1 training session reaction evaluations and level 2 trainee learning assessments.

b. STAFF EXPERIENCE

The applicant must use knowledgeable staff to support this grant program.

Describe key personnel and professional staff who will be working on project activities. Describe their experience in conducting training and/or developing training materials for adult learners, occupational safety and health qualifications, experience with the targeted audience, and other experience relevant to the work activities proposed in the application. Include the following attachments:

• Organizational chart (may be an attachment) o Identify by name and position the staff working on the grant

• Resumes, curricula vitae (CVs), position description/minimum hiring qualifications o Show occupational safety and health knowledge and experience;

Key personnel (authorized representative, project director, and others who spend more than 50% of their time working on grant activities)

Professional staff (material developers, trainers, etc.)

c. PROBLEM, PURPOSE, AND FUNDING NEEDS STATEMENT

Provide a clear and concise statement describing the goals for the project, issues addressed by the training, and organizational need for federal assistance. The statement may address unmet training needs of an identified target population and issues encountered by the targeted audience in obtaining occupational safety and health training.

d. WORK PLAN PROPOSAL

The work plan allows the applicant to detail the grant activities required to complete the project requirements and goals during the 12-month performance period. The proposal is comprised of two components, a matrix table that identifies the activities by quarter, and a descriptive narrative about the planned activities. The work plan must address the following:

• Training materials revision, development, or acquisition;

• Targeted audience, including workers and employers;

• Recruitment of trainees;

• Proposed training sessions and topic;

• Training location(s) (general);

• Training delivery methods;

• Anticipated number of trainees and training contact hours per training;

• Planned activities for conducting level 1 evaluations and level 2 trainee assessments; and

• Anticipated benefits of training workers and employers on workplace safety and health.

The work plan must be reasonable and achievable within the 12-month grant performance period. Grantees are accountable for completing the activities listed in the work plan and meeting the proposed quarterly training projections. The work plan goals are the basis for measuring actual quarterly performance reported to the Assistant Secretary of Labor. Grantees must be mindful of performance issues and consult with OSHA as early as possible.

A WORK PLAN ACTIVITY TABLE divided by program quarter for the 12-month performance period must include the activities and tasks projected for each performance quarter. The project’s quarters are:

Quarter 1: September 30, 2020 – December 31, 2020 Quarter 2: January 1, 2021 – March 31, 2021 Quarter 3: April 1, 2021 – June 30, 2021 Quarter 4: July 1, 2021 – September 30, 2021

Develop the work plan activity table to identify the expected results and who, what, when, where, or how the activity or task supports accomplishing the work plan goals. Include all required grant-related activities in your work plan. These include attending OSHA-required meetings and monitoring visits, submitting grant-developed materials for OSHA review, submitting quarterly reports, projecting training sessions, projecting trainee numbers and training contact hours, and other grant related activities.

WORK PLAN DETAILED NARRATIVE describes the activities, tasks, and expected results of the project’s performance goals. Program requirements are:

1. TRAINING MATERIALS

This funding opportunity focuses on delivering worker and employer training.

Applicants must identify the training materials they plan to use and explain how they will acquire the materials. Training materials include promotional flyers, advertisements, training objectives, presentation/training materials, instructor guides/presenter notes, videos, student manuals/handouts, student exercises, sign-in sheets, pre- and post-tests (or other methods for assessing changes in the student’s safety and health knowledge and skills), and evaluations for training material content, instructor, and training environment.

Applicants may acquire new materials, revise previously-approved Harwood materials, or develop new materials. Applicants should not propose developing training or educational materials that duplicate existing materials, but may update previously-approved Harwood materials as needed. Grantees must adhere to all copyright laws and provide a written certification that materials are free from copyright infringements. Applicants developing new materials must explain why existing materials do not meet their needs.

Training materials must address the recognition, abatement, and prevention of occupational safety and health hazards by covering federal OSHA requirements. Training planned for workers and employers in any of the 28 OSHA-approved State Plan states may include a reference to the state OSHA requirements. However, final version of the training materials provided to OSHA must reference federal OSHA regulations only.

Training sessions may include a brief overview of OSHA Whistleblower Protection Programs (www.whistleblowers.gov/) regarding employee rights and employer responsibilities. The overview must be limited to no more than 10 percent of the contact hours but should not exceed 30 minutes.

APPLICANTS ACQUIRING TRAINING AND EDUCATIONAL MATERIALS from an outside source must provide a list of the acquired training materials. These materials must follow the commonly accepted Instructional Systems Design.

Grantees must adhere to all copyright laws and provide a written certification that materials are free from copyright infringements. Acquired materials may be subject to OSHA review and approval.

APPLICANTS REVISING PREVIOUSLY-APPROVED HARWOOD TRAINING

EDUCATIONAL MATERIALS must provide information on how they acquired the materials. List the title of the materials, original grant number, and proposed revisions. OSHA must review and approve all material revisions.

OSHA may review and approve only the highlighted revisions to the previously-approved grant materials, or OSHA may request to review the entire revised document. This requirement applies to training materials downloaded from the Susan Harwood Grant Products website or acquired directly from a previous Susan Harwood grantee.

OSHA posts grant-developed/revised training materials on the OSHA public website located at www.osha.gov/harwoodgrants/grantmaterials/bytopic/.

These materials cover various topics in multiple languages. Training materials revised under this grant will increase this valuable resource.

APPLICANTS DEVELOPING NEW TRAINING AND EDUCATIONAL MATERIALS

must submit classroom quality products. Applicants must follow the Instructional Systems Design (ISD) that focuses on quality measures for educational and training products. The five major ISD phases are analysis, design, development, implementation, and evaluation (ADDIE Model). Go to www.nwlink.com/~donclark/hrd/sat.html for more information.

Applicants should provide a well-developed concept about the training and educational materials they propose to develop. Describe how materials will be developed and/or translated into a non-English language, if applicable, and include an estimated timeline for developing, evaluating, validating, and producing the materials. Explain how the proposed training and educational materials will fill an unmet training and/or training materials need, and describe how the materials will be applicable for other organizations and trainers.

Grantees are encouraged to review the guidance document “Best Practices for the Development, Delivery, and Evaluation of Harwood Training Grants” at www.osha.gov/harwoodgrants/best-practices. An updated publication, “Resource for Development and Delivery of Training to Workers,” is file://osha.dir.labor.gov/FieldSites/OSHA-DTE-Public/PROGRAMS/SH/2021-SH0/2020%20CCU_OAS/02.20.2020%20CCU%20rev%20Docs/www.whistleblowers.gov/ https://www.osha.gov/harwoodgrants/grantmaterials/bytopic/ file://osha.dir.labor.gov/FieldSites/OSHA-DTE-Public/PROGRAMS/SH/2021-SH0/2020%20CCU_OAS/02.20.2020%20CCU%20rev%20Docs/www.nwlink.com/%7Edonclark/hrd/sat.html https://www.osha.gov/harwoodgrants/best-practices available at www.osha.gov/Publications/osha3824.pdf. These resources address needs assessments, proven adult learning techniques, effective models for worker training, and training evaluation documentation.

ACKNOWLEDGMENT OF DOL FUNDING is required on all materials developed or revised under the grant. This includes promotional/program flyers, advertisements, training presentations, videos, handouts, student and trainer manuals, evaluations, testing instruments, and student sign-in sheets developed using grant funds. Every material developed shall contain the following disclaimer:

This material was produced under grant number SH-____-SH_ from the Occupational Safety and Health Administration, U.S. Department of Labor. It does not necessarily reflect the views or policies of the U.S. Department of Labor, nor does mention of trade names, commercial products, or organizations imply endorsement by the U.S. Government.

Applicants revising previously-approved Harwood training materials must retain the original grant number in the disclaimer and acknowledge their revisions to the materials by adding the following statement after the original disclaimer:

Revisions were made to this material under grant number SH-____-SH_ from the Occupational Safety and Health Administration, U.S. Department of Labor.

OSHA MUST APPROVE THE ENGLISH VERSION OF NEW AND REVISED GRANT

MATERIALS before the grantee may use the materials to conduct training or translate them into another language. Allow at least three weeks for OSHA to review materials for technical accuracy and suitability. If the grantee revises the materials after receiving OSHA approval, the grantee must submit the updated materials to OSHA for re-approval.

OSHA reserves the right to review the translated materials prior to their use.

OSHA may request the grantee to certify accuracy of the translation by identifying the translator and providing the translator’s qualifications.

Organizations proposing to develop Spanish-language training materials must use appropriate terminology from the OSHA dictionaries located at www.osha.gov/dcsp/compliance_assistance/spanish_dictionaries.html.

OSHA’S INTERNET POSTING REQUIREMENTS APPLY TO NEW AND REVISED

MATERIALS developed with grant funds. Grantees must provide one (1) bound paper copy and two (2) electronic copies of the final training materials to OSHA no later than the last day of the grant performance period, September 30, 2021. Materials must be compliant with Section 508 of the Rehabilitation Act of 1973, as amended. This Act requires electronic and information technology (EIT) documents to be accessible for people with file://osha.dir.labor.gov/FieldSites/OSHA-DTE-Public/PROGRAMS/SH/2021-SH0/2020%20CCU_OAS/02.20.2020%20CCU%20rev%20Docs/www.osha.gov/Publications/osha3824.pdf file://osha.dir.labor.gov/FieldSites/OSHA-DTE-Public/PROGRAMS/SH/2021-SH0/2020%20CCU_OAS/02.20.2020%20CCU%20rev%20Docs/www.osha.gov/dcsp/compliance_assistance/spanish_dictionaries.html disabilities. Section 508 guidance checklists are located at www.hhs.gov/web/section-508/making-files-accessible/index.html.

2. TRAINING PLAN AND PROJECTIONS

RECRUITMENT PLAN for reaching trainees from the target audience must be provided. Describe past successes in reaching the target audience as well as any plans to work with other organizations during the recruiting efforts.

THE TRAINING PROPOSAL must focus on the chosen occupational safety and health topic. Explain the teaching methods, training locations, geographical impact, and projected number of trainees and training contact hours by quarter. Describe the methodology used to develop the projections for total number trained and total contact hours for each type of training (train-the-trainer, worker, or employer). Explain how you plan to involve workers during the training to create a participatory learning environment.

Grantees may not train an individual on a grant topic more than once during the grant period. Individuals trained at conferences, or as part of a needs assessment or pilot training are ineligible trainees, and are not reportable as workers trained or as training contact hours. Organizations awarded grants in consecutive years to train on the same topic must describe their processes to ensure they train different workers from the previous grant year(s).

TRAINING SESSIONS must last a minimum of 30 minutes, but may not exceed 7½ trainee contact hours per day. Contact hours refer to time spent covering course content. Trainee contact hours do not include breaks, lunchtime, or instructor-led minutes used for administrative activities such as trainee sign-in, general training site information, training presentation evaluation, or presentation of certificates of completion. If the training occurs over multiple days, the trainee must attend the entire training before the grantee may count them as trained, or include their contact hours in the quarterly report.

Training that begins in one quarter, but ends in the next quarter is reported only in the quarter the training is completed.

TRAINING CLASS SIZE must be no fewer than 3 and no more than 40 trainees per class. The ideal class size to facilitate participatory learning with actively involved trainees is between 10 – 30 trainees.

TRAINING EVALUATIONS AND ASSESSMENTS are important in validating training materials and improving the training presentation. Occasionally, the Department of Labor conducts a separate study on the impact of the program’s training. In accepting grant funding under this program, the grantee agrees to fully cooperate with and provide any data needed for the federally-sponsored evaluation(s) of the training. Grantees must administer a training evaluation and a learning assessment at each training session.

file://osha.dir.labor.gov/FieldSites/OSHA-DTE-Public/PROGRAMS/SH/2021-SH0/2020%20CCU_OAS/02.20.2020%20CCU%20rev%20Docs/www.hhs.gov/web/section-508/making-files-accessible/index.html

LEVEL 1 – TRAINING SESSION EVALUATIONS measure how trainees react to the training experience including trainees’ perceptions of the training environment, instructor(s), and quality and usefulness of the training. A level 1 evaluation must be in writing and completed by the trainee. If language or literacy is an issue, the evaluation may include an instructor-documented verbal satisfaction survey.

LEVEL 2 – TRAINEE LEARNING ASSESSMENT measures the skills, knowledge, and safety attitude the trainee acquires and retains. The instructor must document the pre- and post-training assessment results of each trainee. Level 2 assessments may be written tests, or instructor-documented oral pre- and post-training assessments. All pre- and post-assessments must measure the training objectives and match in content, format, and approach. This will accurately document changes in trainees’ knowledge and skills because they participated in the training.

The grantee/instructor must maintain documentation of all verbal- or activities-based assessments. Alternative pre- and post-test assessment methods may include having the trainees perform a task or interactive activity that demonstrates their knowledge before and after their participation in the training. Evaluations and assessments must be retained for OSHA monitoring purposes.

TRAINING PROJECTIONS define the proposed training sessions by type of training, course duration, projected number of trainees, and training contact hours. Provide a description of the method you will use to reach multiple employers and their workers. Include a table similar to the following:

TABLE 1: TRAINING PROJECTIONS BY TRAINING TYPE

Type of Training Length of training (hours)

Projected Number of Trainees

Total Contact hours

Worker – Intro 2 250 500 Worker – Advanced 4 140 560 Train-the-Trainer 16 20 320 Employer 8 10 80

Total 420 1460

TRAINEE NUMBERS AND TRAINING CONTACT HOURS are estimates based on proposed training for each quarter. Describe the methodology used to develop your estimates. Grantees must limit the grant expenses to less than $500 per trainee and less than $125 per training contact hour. Projections must be a single number estimate (not a range) as shown in the table below.

TABLE 2: TRAINING NUMBERS AND TRAINING CONTACT HOURS

Quarter Performance Period Projected

Trainees Projected Contact

Hours Quarter 1 October 1 to December 31 0 0 Quarter 2 January 1 to March 31 70 220 Quarter 3 April 1 to June 30 240 750 Quarter 4 July 1 to September 30 110 490

Totals 420 1460 Total funding (federal and non-federal) $150,000 $150,000

*Costs per Trainee/Contact Hour $357 $103 *Costs per trainee/contact hour are determined by dividing the total grant funding (federal and non-federal funds) by the total number of trainees or contact hours.

A TRAIN-THE-TRAINER PROGRAM allows the grantee to expand the distribution of their occupational safety and health training, ultimately reaching more workers. However, a train-the-trainer program requires more effort by the grantee to monitor the trainers, and to acquire quarterly training and evaluation results.

Grantees provide “tier-one training” to workers, employers, and trainees under the train-the-trainer component of the grant. The train-the-trainer component does not include training the applicant’s staff.

After trainees complete a train-the-trainer class, they may conduct “tier-two training” under the supervision of the grantee. Tier-two trainers may train workers and employers, but may not conduct additional tiers of train-the-trainer classes.

Grantees may not use grant funds to compensate tier-two trainers. Tier-two trainers must follow grant requirements and provide appropriate supporting documents to the grantee for inclusion in the quarterly reports. Grantees must formally monitor the training provided by the tier-two trainers to validate the quality of the training and to ensure the training numbers and contact hours are reported correctly.

In the technical proposal, provide the following information about the tier-two training:

• proposed tier-two training audience;

• proposed number of trainings;

• proposed number of trainees (workers and employers);

• proposed training contact hours;

• proposed process for acquiring the quarterly training, assessments, and evaluation data from the tier-two trainers;

• planned support by the grantee to the tier-two trainers; and

• planned monitoring of the tier-two trainers by the grantee to validate training quality and reporting accuracy.

INSTITUTIONS OF HIGHER EDUCATION must observe Constitution Day and Citizenship Day on September 17 in accordance with 36 USC 106, Consolidated Appropriations Act. The U.S. Department of Education requires every school and college receiving federal money to teach about the U.S.

Constitution on the anniversary date of the adoption of the Constitution in 1787. Visit archive.opm.gov/constitution_initiative/ for relevant information.

This grant does not fund these activities.

10. FISCAL RESPONSIBILITY AND PROGRAM BUDGETING

Briefly describe the organization’s financial management process including any separation of fiscal duties and internal funds controls.

THE FUNDS REQUESTED ON THE SF-424, APPLICATION FOR FEDERAL ASSISTANCE,

BOX 18, TAKE PRECEDENCE OVER FUNDS SHOWN ON ALL OTHER DOCUMENTS.

Funds requested must be rounded to the nearest dollar. It is important the supporting budget information matches the requested funding stated on the SF-424. Supporting budget documents include the SF-424A, Budget Information – Non-Construction Programs, the project funding stated on the application summary document, and the total funding allocated in the detailed budget and budget narrative.

The applicant’s budget and budget narrative must demonstrate that the funds requested are necessary and sufficient to cover the cost of the project activities identified in the proposal. The federal share of the budget shall not exceed the maximum award established in this FOA. No additional federal funds will be available during the performance period.

Proposed costs must be necessary, reasonable, and in accordance with federal guidelines. Allowable costs support recruiting activities, revising, developing, or purchasing training materials, and conducting training on the identification and abatement of occupational safety and health…