PKG00261683-instructions.pdf

NOTICE OF FUNDING OPPORTUNITY

NEH/AHRC New Directions for Digital Scholarship in Cultural Institutions

Funding Opportunity Number: 20200818-HC

Funding Opportunity Type: New

Federal Assistance Listing Number: 45.169

Application Due Date: August 18, 2020

Ensure your SAM.gov and Grants.gov registrations and passwords are current.

NEH will not grant deadline extensions for lack of registration.

Registration in all systems, including SAM.gov and Grants.gov, may take up to 1 month to complete.

Office of Digital Humanities Email: odh@neh.gov

TTY: 800-877-8399

OMB control number 3136-0134, expiration date June 30, 2021 mailto:odh@neh.gov

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Executive Summary The United States’ National Endowment for the Humanities (NEH), and the United Kingdom’s Arts and Humanities Research Council (AHRC), a component body of U.K. Research and Innovation (UKRI), are accepting applications for the NEH/AHRC New Directions for Digital Scholarship in Cultural Institutions program. Awards made through this program will fund teams of researchers and cultural institution professionals in the U.S. and U.K. working collaboratively to deliver transformational impact on digital methods and digital research in cultural institutions. Applications must be submitted by teams composed of at least one organization from the U.S. and one from the U.K., in which each country is represented by at least one cultural institution. An eligible U.S. organization must submit the application with a U.S.-specific budget under this announcement. The lead U.K. organization must submit the same application with a U.K.-specific budget to AHRC. NEH will fund the participating U.S.

organization(s), and AHRC will fund the participating U.K. organization(s).

Funding Opportunity Title: NEH/AHRC New Directions for Digital Scholarship in Cultural Institutions

Funding Opportunity Number: 20200818-HC Federal Assistance Listing Number (CFDA):

45.169

Application Due Date: August 18, 2020, 11:59 p.m. Eastern Time / August 18, 2020, 7:59 p.m. British Standard Time

Anticipated Announcement: December 2020 Anticipated Total Annual Available FY 21 Funding:

$1,200,000 in NEH funding for the U.S. organization(s) and £1,900,000 in AHRC funding for the U.K. organization(s)

Estimated Number of Awards: 10-15 grants Funding Range: Level I: up to $50,000 in NEH funding for participating U.S.

organization(s) and up to £60,000 in AHRC funding for the U.K.

organization(s)

Level II: up to $150,000 in NEH funding for participating U.S.

organization(s) and up to £250,000 in AHRC funding for the U.K. organization(s)

Cost Sharing/Match Required: No Period of Performance: Level I: up to 2 years

Level II: up to 3 years

All projects may have a period of performance start date as early as February 1, 2021

Eligible Applicants: Eligible applicants include U.S. nonprofit organizations with 501(c)(3) tax-exempt status, accredited public and 501(c)(3) institutions of higher education, state and local governmental agencies, and federally recognized Native American tribal governments.

See Section C for additional information.

Program Resource Page: https://www.neh.gov/grants/odh/new-directions-for-digital-scholarship-in-cultural-institutions https://www.neh.gov/grants/odh/new-directions-for-digital-scholarship-in-cultural-institutions https://www.neh.gov/grants/odh/new-directions-for-digital-scholarship-in-cultural-institutions

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Table of Contents

A. Program Description

1. Purpose

2. Background

B. Federal Award Information

1. Type of Application and Award

2. Summary of Funding

C. Eligibility Information

1. Eligible Applicants

2. Cost Sharing/Matching

3. Other Eligibility Information

D. Application and Submission Information

1. Application Package

2. Content and Form of Application Submission

3. Unique Entity Identifier and System for Award Management

4. Submission Dates and Times

5. Intergovernmental Review

6. Funding Restrictions

E. Application Review Information

1. Review Criteria

2. Review and Selection Process

3. Assessment of Risk and Other Pre-Award Activities

4. Anticipated Announcement and Award Dates

F. Federal Award Administration Information

1. Federal Award Notices

2. Administrative and National Policy Requirements

3. Reporting

G. Agency Contacts H. Other Information

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A. Program Description

1. Purpose This notice solicits applications for the NEH/AHRC New Directions for Digital Scholarship in Cultural Institutions program. This program is a joint initiative between the U.S. National Endowment for the Humanities and the U.K. Arts and Humanities Research Council (AHRC).

The overarching goal of the program is to advance digital scholarship in cultural institutions such as museums, libraries, galleries, and archives. This program will fund teams in the U.S. and U.K. working collaboratively to deliver transformational impact on digital methods and digital research in cultural institutions.

Applications must be submitted by teams, composed of at least one organization from the U.S.

and one from the U.K., in which each country is represented by at least one cultural institution.

An eligible U.S. organization must submit the application with a US-specific budget under this announcement. The lead U.K. organization must submit the same application with a U.K.-specific budget to AHRC. NEH will fund the participating U.S. organization(s), and AHRC will fund the participating U.K. organization(s).

Applicants will compose a single, joint narrative but will prepare two separate budgets, one for NEH (for funds requested by the U.S. organization(s)) and one for AHRC (for funds requested by the U.K. organization(s)). The U.S. applicant’s budget will be submitted to AHRC as a supporting document and the U.K. applicant’s budget will be submitted to NEH as a supporting document.

Successful projects will have a balanced investment of time and effort on the part of organizations in both countries. Projects selected for funding will receive two awards: NEH will make an award to the lead U.S. organization and the AHRC will make an award to the lead U.K.

organization.

Context and value of enhanced collaboration The U.K. and U.S. contain some of the world’s most prestigious cultural institutions. They are also world-leading in digital scholarship with recognized centers of excellence and have a long-standing history of collaboration. Cultural institutions in both countries have invested heavily in addressing the opportunities and challenges of digitization and digital research. Enhanced collaboration will pave the way to bringing new approaches to the ways in which culture and heritage can be experienced by global audiences, opening new research frontiers and questions, and advancing collections-based research methods for the 21st century.

Many of the challenges facing cultural institutions in the U.K. and U.S. are shared. These include:

• ensuring the ethical use of data and ensuring privacy of sensitive data;

• the role cultural institutions should play in civic life;

• how best to use technology to educate and inform visitors; and

• the relevance of various societal changes for 21st century museums.

This program builds upon two previous calls for proposals to facilitate partnership development activities between cultural institutions and universities in the U.K. and U.S. It also builds upon a workshop held in Washington, DC in September 2019 co-convened by the AHRC and NEH, along with the Engineering and Physical Sciences Research Council of the U.K., the U.S.

National Science Foundation, the Smithsonian Institution, and the Library of Congress. The

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workshop report, entitled UK-US Collaboration for Digital Scholarship in Cultural Institutions, identifies a number of key areas for future study, with an emphasis on four themes:

• Employing machine learning and artificial intelligence in cultural institutions: how can these and other methods be leveraged to help organize, search, and understand digital collections? How can they help improve visitor-facing experiences? What challenges do they raise in terms of privacy, ethics, research integrity, reproducibility, and bias? What value can they add to sharing content, methods, expertise, and practice?

• Fostering digitally-enabled participation: in what ways can digital tools enhance access, create more equitable approaches to community engagement, including participation of marginalized and disenfranchised communities? How can we build upon existing methods such as crowd-sourcing and co-creation?

• Developing enhanced information on cultural institution visitors: how can new and emerging technologies allow a better understanding of visitor needs and interests? How can data be collected ethically to allow for richer visitor experiences?

• Creating and interrogating all document types and unlocking new data: in what ways can digital collections be made richer and more usable through existing methods such as optical character recognition, text extraction and parsing, linked open data, and network analysis? What sorts of new and emerging methods will enable new breakthroughs in working with digital collections?

Applicants are encouraged to address one or more of the above themes or to propose new areas of inquiry relevant to digital scholarship and cultural institutions. Applicants might also consider how their proposal connects to the two cross-cutting themes identified at the workshop: 1) contemporary challenges addressed by digital tools and methods and 2) leadership and digital skills development.

Unallowable activities are described in section D6. Funding Restrictions.

Funding levels Awards are available at two funding levels. U.S. applicants should carefully choose the funding level appropriate to the scope and maturity of the proposed project. Note that the funding levels stated below apply only to applications submitted to NEH; AHRC will fund the U.K. component of successful projects separately as outlined in its call for proposals.

Level I awards (up to $50,000 from NEH for the participating U.S. organization(s) and up to £60,000 from AHRC for the participating U.K. organization(s) with a period of performance of up to 2 years) can support activities such as:

● Planning and preliminary work for future, larger-scale projects, including conferences, workshops, and working group meetings to bring together individuals with complementary skill sets to outline future research, plan publications, or develop best practices

● Small-scale collaborative projects, such as case studies, experiments, and exploratory or developmental research

● Outreach to disseminate project findings, methods, software, and tools

Outputs or products for Level I projects may include:

● Reports, position papers, outlines for future research or publications https://ahrc.ukri.org/documents/project-reports-and-reviews/uk-us-collaboration-for-digital-scholarship-in-cultural-institutions/

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● New software or tools

● Initial prototypes and proof-of-concept studies

Level II awards (up to $150,000 from NEH for the participating U.S. organization(s) and up to £250,000 from AHRC for the participating U.K. organization(s) with a period of performance of up to 3 years) can support activities such as:

● Projects developing new or improved research methods, tools, or infrastructure

● Projects linking dispersed collections or resources

● Projects researching and developing digital methods, standards, and workflows for preserving and making accessible humanities collections

● Larger-scale collaborative humanities-oriented research resulting in print or digital publications

● Training and skills development opportunities to provide scholars, cultural institution professionals, and/or advanced graduate students deeper knowledge of new and emerging digital scholarship methods for cultural institutions

● Activities that support innovative new approaches to outreach and engagement, for example engaging smaller or less well-resourced cultural institutions in digital methods or the use of digital tools to widen audiences and improve accessibility across communities and user groups

Outputs or products for Level II projects may include:

● Working prototypes or code, sample data sets or models, methodological workflows, and/or documentation to support scaling-up and expansion of established projects

● Co-authored or multi-authored books, peer-reviewed articles, a special issue of a journal, born-digital publications, open-access digital resources, and new best practice toolkits

● Training materials and skills development opportunities in digital scholarship for cultural institution professionals and users

● Digital or virtual collections, resources, databases, and union catalogs

● Exhibitions and other innovative outreach activities

2. Background This program is authorized by 20 U.S.C. §956 et seq. NEH awards are subject to 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, and the General Terms and Conditions for Awards to Organizations (for grants and cooperative agreements issued December 26, 2014 or later).

According to the 1965 National Foundation on the Arts and the Humanities Act, “The term ‘humanities’ includes, but is not limited to, the study of the following: language, both modern and classical; linguistics; literature; history; jurisprudence; philosophy; archaeology;

comparative religion; ethics; the history, criticism and theory of the arts; those aspects of the social sciences which have humanistic content and employ humanistic methods; and the study and application of the humanities to the human environment with particular attention to reflecting our diverse heritage, traditions, and history and to the relevance of the humanities to the current conditions of national life.”

Examples of previously funded projects may be found by using the NEH's Funded Projects Query Form available online at https://securegrants.neh.gov/publicquery/main.aspx.

https://www.ecfr.gov/cgi-bin/text-idx?SID=236bb02f01d2e050f7a5b60c88a67066&mc=true&node=pt2.1.200&rgn=div5 https://www.ecfr.gov/cgi-bin/text-idx?SID=236bb02f01d2e050f7a5b60c88a67066&mc=true&node=pt2.1.200&rgn=div5 https://www.ecfr.gov/cgi-bin/text-idx?SID=236bb02f01d2e050f7a5b60c88a67066&mc=true&node=pt2.1.200&rgn=div5 https://www.neh.gov/grants/manage/general-terms-and-conditions-awards-organizations-grants-and-cooperative-agreements-issued-december https://www.neh.gov/grants/manage/general-terms-and-conditions-awards-organizations-grants-and-cooperative-agreements-issued-december https://securegrants.neh.gov/publicquery/main.aspx

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To learn more about the National Endowment for the Humanities, visit https://www.neh.gov/about.

B. Federal Award Information

1. Type of Application and Award Type of applications sought: new.

NEH will provide funding in the form of grants.

2. Summary of Funding This program anticipates making 10-15 awards, where approximately $1,200,000 is expected to be available from NEH for to fund the expenses of the participating U.S. organization(s) and approximately £1,900,000 is expected to be available from AHRC to fund the expenses of the participating U.K. organization(s). An eligible U.S. applicant may apply to NEH for a ceiling amount of up to $50,000 for a level I project or up to $150,000 for a level II project. An eligible U.K. applicant may apply to AHRC for ceiling amount of up to £60,000 for a Level I project or up to £250,000 for a Level II project.

NEH will not determine the amount available until Congress has enacted the final FY 2021 budget. This program notice is subject to the appropriation of funds, and is a contingency action taken to ensure that, should funds become available for this purpose, applications can be processed and funds awarded in a timely manner.

The period of performance is up to two years for Level I awards, and up to three years for Level II awards. All projects may have a period of performance start date as early as February 1, 2021.

Successful applicants will be awarded outright funds.

C. Eligibility Information

1. Eligible Applicants Eligible NEH applicants include U.S. nonprofit organizations with 501(c)(3) tax-exempt status, public and 501(c)(3) accredited institutions of higher education, state and local governmental agencies, and federally recognized Native American tribal governments.

Applications must be submitted by teams composed of at least one organization from the U.S.

and one from the U.K., in which each country is represented by at least one cultural institution.

If there are multiple U.S. organizations involved in the project, one organization will submit the application to NEH on behalf of the team, and if funded, administer the NEH award. This organization must meet the eligibility requirements set forth by NEH. If funded, the recipient must be substantially involved in the programmatic activity and will be programmatically, fiscally, and legally responsible for the NEH award.

If there are multiple U.K. organizations involved in the project, one organization will submit the application to AHRC on behalf of the team. This organization must meet the eligibility requirements set forth by AHRC (see the AHRC call for proposals for details).

https://www.neh.gov/about https://ahrc.ukri.org/funding/apply-for-funding/current-opportunities/neh-ahrc-new-directions-for-digital-scholarship-in-cultural-institutions-call/

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For the purpose of this funding opportunity, the term "cultural institution" is conceived broadly and defined as any organization that collects, organizes, preserves, and makes accessible cultural heritage materials to both the academic research community as well as the public (including museums, libraries, galleries, archives, and historical societies). Some cultural institutions are affiliated with or housed within universities or other institutions of higher education; such institutions are considered to satisfy the status of “cultural institution” as applied to this competition. If you are concerned about the eligibility of a particular institution, you are advised to consult with the relevant funder.

Individuals, foreign and for-profit entities are not eligible to apply as the NEH lead.

2. Cost Sharing Cost sharing is not required in this program. Applicants may use voluntary cost sharing for projects in which the total costs exceed the amount awarded by NEH.

Cost sharing or matching is the portion of the project costs not paid by NEH funds. Cost sharing will not be considered in the evaluation of applications.

Voluntary cost sharing consists of the cash contributions made to a project by the applicant, including unrecovered indirect costs, and by third parties as well as third-party in-kind contributions. Third-party in-kind contributions means the value of non-cash contributions (such as property or services) that benefit the funded project, and are contributed by non-federal third parties, without charge, to the recipient of the federal award.

Recipients are responsible for maintaining auditable records of the source and use of cost sharing contributions. See 2 CFR §200.306 for additional information.

3. Other Eligibility Information For NEH applicants: eligible institutions may submit multiple applications for separate and distinct projects under this announcement. Projects that have significant overlap with other applications already under review by this program (or other NEH programs) will not be reviewed.

Individuals at a given institution may only appear as a project director or co-director on one application to this program.

Degree candidates may not be project directors or co-directors. Degree candidates may, however, serve in other project roles.

Two or more applications for federal funding and/or approved federal award budgets are not permitted to include overlapping project costs. The NEH budget may not include overlapping project costs with the AHRC budget.

NEH does not make awards to other federal entities or to applicants whose projects are so closely intertwined with a federal entity that the project takes on characteristics of the federal entity’s own authorized activities. This does not preclude applicants from using funds from, or sites and materials controlled by, other federal entities in their projects. Such resources may not, however, be used as gifts to release NEH matching funds.

NEH does not provide financial assistance to foreign institutions or organizations. Nevertheless, otherwise eligible American institutions may apply for collaborative projects involving U.S. and foreign organizations provided they do not use NEH funds for the purpose of issuing subawards https://www.ecfr.gov/cgi-bin/text-idx?SID=3aeab4e3a836f5b6807999701e518c94&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1306

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to any foreign organization, as defined by 2 CFR §200.92 and 2 CFR §200.330(a). This limitation does not preclude American institutions from obtaining the services of foreign individuals and consultants to carry out various programmatic activities on a fee-for-service basis, as specified in 2 CFR §200.459; it also does not preclude vendor contracts such as in-country transportation services.

All application materials must be received by the application deadline. Late, incomplete, or ineligible applications will not be considered for funding under this notice. Applications that exceed specified page limits will not be reviewed. See the Application Components Table.

D. Application and Submission Information

1. Application Package The U.S. and U.K. partners should prepare their application materials together, but will submit two separate applications.

The U.S. partner must apply electronically through Grants.gov, using either Workspace or its system-to-system software. Use the Standard Form 424 - Short Organizational (SF-424 Short) application package associated with the funding opportunity, and follow the instructions provided by Grants.gov unless otherwise noted below.

The U.K. partner will apply via the instructions in the AHRC call for proposals.

The application package is available in Grants.gov. A link to the application package can be found on the program resource page.

To request a paper copy of this announcement, contact odh@neh.gov. Applicants who are deaf or hard of hearing (TTY users) can contact NEH via Federal Relay at 800-877-8399.

2. Content and Form of Application Submission Your application will consist of a narrative, budget, and other required forms and components described below.

i. Project Narrative The narrative provides a comprehensive framework and description of all aspects of the proposed project. It should be succinct, self-explanatory, well organized, and free of technical terms and jargon so that peer reviewers from a variety of scholarly disciplines and professional backgrounds can understand the proposed project.

The narrative must be jointly written by the U.S. and U.K. partners and address the project holistically. The same narrative (‘Case for Support’ for the U.K. component) must be submitted to both NEH and AHRC.

The narrative is limited to five single-spaced pages (US letter) for Level I projects and eight single-spaced pages (US letter) for Level II projects. Both must have one-inch margins and a font size no smaller than twelve points.

NEH has aligned each section of the narrative with a corresponding review criterion. Refer to Section E1. Review Criteria for full descriptions.

Successful applications will contain the information below. Use the following section headings for the narrative.

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Significance for the humanities (corresponds to Review Criterion 1) Articulate how the project will contribute to one or more humanities disciplines and explain how the proposed activities will engage with humanities collections or materials. If applicable, discuss how the project will support cross-disciplinary engagement, both within the humanities and beyond.

Project goals and intended audience (corresponds to Review Criteria 2, 3, 5) Provide a clear and concise description of the goals of the project and identify the research questions, issues, or problems that the project is intended to address. Identify the target audience and describe how the new knowledge generated by your project will be used by this community. Clearly state which of the four themes in the workshop report, if any, the project addresses; if the project aims to develop a new theme, articulate how that theme is relevant to digital scholarship in cultural institutions.

History of the project and rationale (corresponds to Review Criteria 1, 2) Discuss the history of the project and indicate what has been achieved in previous phases of the project (if relevant). Provide a rationale for new or further work in this area by outlining previous and ongoing efforts in this area by members of the team or others. Explain how this project will fit within a broader ecosystem of projects in cultural institutions.

Methodology (corresponds to Review Criterion 3) Discuss the methodology that will be used to achieve your project goals and advance knowledge in the selected area of inquiry. Discuss whether the team is building on previous research and where it is departing from previous methods or theories, if relevant.

Project team and project management (corresponds to Review Criteria 4, 5) Discuss the composition and organization of the project team, including a description of how the project activities will be managed and how input and communications among team members will be coordinated. Explain why transatlantic collaboration is important or essential for achieving the goals of the project and the broader field. U.K. organizations who have been funded through previous AHRC calls, or who have applied and been unsuccessful, are eligible to participate as part of the team but should demonstrate how the proposed project is clearly distinct from or builds upon previous project(s) or application(s).

Work plan (corresponds to Review Criterion 5) Provide a brief, high level overview of the project’s work plan (no more than one paragraph).

Provide a detailed work plan in Attachment 5.

Final products, dissemination, and impact (corresponds to Review Criteria 1, 3, 5) Discuss the products you expect to generate during the project, their intended audience, and your dissemination plans. Explain how the project's outputs will benefit research and cultural institutions in both the U.S. and the U.K.

NARRATIVE GUIDANCE

To ensure that you fully address the review criteria, this table provides a crosswalk between the narrative language and where each section falls within the review criteria.

Narrative Section Review Criteria

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Significance for the humanities 1. Significance

Project goals and intended audience 2. Responsiveness

3. Methods and execution

5. Work plan

History of the project and rationale 1. Significance

2. Responsiveness

Methodology 3. Methods and execution

Project team and project management 4. Team and collaboration

5. Work plan

Work plan 5. Work plan

Final products, dissemination, and impact

1. Significance

3. Methods and execution

5. Work plan

ii. Research and Related Budget Applicants must submit a project budget using the Research and Related Budget Form found in the Grants.gov application package, and attach a budget justification in section L of this form.

Include only expenses of the U.S. applicant and U.S.-based partners. Include the budget and budget justification submitted by the U.K. partner to AHRC as Attachment 4: AHRC budget.

Complete a detailed budget for the period of performance requested. The form will generate a cumulative budget for the period of performance.

Required fields are indicated in yellow. If no funds are requested for a required field, enter "0."

You must round to the nearest whole dollar amount in all dollar fields.

All of the items listed must be reasonable, necessary to accomplish project objectives, allowable in terms of 2 CFR 200 Subpart E - Cost Principles, auditable, and incurred during the period of performance. All costs are subject to audit, record retention and other requirements set forth in 2 CFR 200 Subpart F.

The inclusion of a cost category on the Research and Related Budget Form does not automatically indicate that an expense is allowable in this program. See D6. Funding Restrictions for a list of unallowable costs. Carefully review these instructions to ensure that costs are not disallowed.

When indirect costs are charged to the project, ensure that expenses included in the organization's indirect cost pool are not charged to the project as direct costs. For further information, see Section H. Indirect Costs.

Introductory Fields If not pre-populated, indicate your organization’s D-U-N-S® number, the name of your organization, and the period of performance start and end dates. The period of performance start and end dates should be the same as your SF-424 Application for Federal Assistance - Short Organizational. Check “Project” for budget type.

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Section A. Senior/Key Person Include the names of the project director and other senior/key persons who are employed by the applicant organization and who are involved in the project.

For each senior/key person list their name and project role. Enter the annual compensation and identify the number of months the senior/key person will devote to the project in the applicable box (i.e., calendar, academic, summer). Use either calendar months or a combination of academic and summer months.

If level of effort does not change throughout the year, you may use only the calendar months column. You may use both the academic and summer months columns if your institutional business process requires noting each separately even if effort remains constant. If effort varies between academic and summer months, leave the calendar months column blank and use only the academic and summer months columns. If your institution does not use a 9-month academic year or a 3-month summer period, indicate your institution's definition of these in Section L. Budget Justification.

Regardless of the number of months being devoted to the project, indicate the salary and amount of fringe benefits being requested for the senior/key person. Per 2 CFR §200.431, fringe benefits are allowances and services provided by employers to their employees as compensation in addition to regular salaries and wages. Fringe benefits include, but are not limited to, the costs of leave (vacation, family-related, sick, or military), employee insurance, pensions, and unemployment benefit plans. The sum of requested salary and fringe benefits will automatically calculate for each senior/key person.

The form can accommodate up to eight senior/key persons. If you are requesting funds for more senior/key persons than the form allows, you must include an attachment listing the additional senior/key person(s) in the "Additional Senior/Key Persons" field. Use the same format as the budget form and include all the information identified in this section. If you have attached a file with additional senior/key persons, enter the total funds requested for everyone listed in the attachment in the "Total Funds requested for all Senior/Key Persons in the attached file" field.

All salaries and wages claimed must be in compliance with 2 CFR §§200.430 and 466. All fringe benefits claimed must be in compliance with 2 CFR §200.431.

Do not list details of collaborators at other institutions or consultants here, as they will be included in Section F. Other Direct Costs.

Section B. Other Personnel For each project role category described below, identify the number of personnel proposed, the total number of months, the total salary, and total fringe requested as described in Section A.

Senior/Key Person. Totals will be automatically calculated.

Post-doctoral associates, graduate students, and undergraduate students For all post-doctoral associates, graduate students, and undergraduate students, individually list names, roles, associated months, and requested salary and fringe benefits in Section L. Budget Justification.

If applicable, include charges for tuition remission and other forms of compensation paid to students as, or in lieu of, salaries and wages. Such costs are subject to the reporting requirements in 2 CFR §200.430, and must be treated as direct or indirect cost in accordance with the actual work being performed. Tuition remission may be charged on an average rate basis.

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Secretarial/Clerical In most circumstances, the salaries of administrative, secretarial, or clerical staff at educational institutions and nonprofit organizations are included as part of indirect costs (Section H.

Indirect Costs). However, examples of situations where direct charging of administrative or clerical staff salaries may be appropriate may be found at 2 CFR §200.413 (c).

Inclusion of such costs may be appropriate only if all of the following conditions are met:

1. Administrative or clerical services are directly involved in a project or activity (for example, a project coordinator)

2. Individuals involved can be specifically identified with the project or activity

3. Such costs are explicitly included in the budget or have prior written approval of the federal awarding agency

4. The costs are not also recovered as indirect costs

Requests for direct charging for secretarial/clerical personnel (i.e., administrative and clerical staff) must be appropriately justified in Section L. Budget Justification. For all individuals classified as secretarial/clerical, provide a justification (in the budget justification) documenting how they meet all four conditions. NEH may request additional information for these positions in order to assess allowability.

Other Project Roles List any additional project role(s) in the blank(s) provided. Identify the number of each personnel proposed.

You may include up to six named roles. If you have more than six, you must combine project roles here and add an explanation about the named roles in Section L. Budget Justification.

All salaries and wages claimed must be in compliance with 2 CFR §§200.430 and 466. All fringe benefits claimed must be in compliance with 2 CFR §200.431.

Do not list details of collaborators at other institutions or consultants here, as they will be included in Section F. Other Direct Costs.

Section C. Equipment Description List each item of equipment to be purchased with Federal funds and its estimated cost (including shipping and maintenance), and justify each in Section L. Budget Justification.

Equipment may be purchased for a project if an analysis demonstrates that purchasing is more economical and practical than leasing (equipment rental/user fees should be included in the budget in Section F. Other Direct Costs). Equipment is defined as nonexpendable personal property costing $5,000 or more and having a service life of more than one year (unless the organization has established a lower level). See 2 CFR §§200.313 and 439.

Consistent with Executive Order 13788 (“Buy American and Hire American”), recipients and subrecipients who purchase equipment and products costing $10,000 or more per unit with grant funds should purchase only American-made equipment and products. This encouragement does not apply to commercial information technology.

You may add up to ten equipment items to this list. If you request funds for more equipment than the form allows, you must include an attachment listing the additional equipment items in this "Additional Equipment" field. Enter the information in a separate file and attach it as a PDF. List each additional item and the funds requested for each individual item. If you have https://www.ecfr.gov/cgi-bin/text-idx?SID=b76712a585433486e57dafcd521c952e&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1413 https://www.ecfr.gov/cgi-bin/text-idx?SID=35fcd29238edd42c8b1f8b1628e39d47&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1430 https://www.ecfr.gov/cgi-bin/text-idx?SID=35fcd29238edd42c8b1f8b1628e39d47&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1466 https://www.ecfr.gov/cgi-bin/text-idx?SID=35fcd29238edd42c8b1f8b1628e39d47&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1431 https://www.ecfr.gov/cgi-bin/text-idx?SID=5fbdd231f8b8033a7620f7101a79f2d7&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1313 https://www.ecfr.gov/cgi-bin/text-idx?SID=5fbdd231f8b8033a7620f7101a79f2d7&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1439 https://www.whitehouse.gov/presidential-actions/presidential-executive-order-buy-american-hire-american/

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attached a file with additional equipment, enter the total funds requested for all the equipment listed in the attachment.

Total equipment costs will be automatically calculated based on the sum of the "Funds Requested" column and the "Total funds requested for all equipment listed in the attached file" field.

Section D. Travel Enter the total funds requested for both domestic (both local and long-distance) and foreign travel. In Section L. Budget Justification, include the purpose, destination, dates of travel (if known), and the names and number of travelers for each trip. If the dates of travel are not known, specify the estimated length of trip (e.g., 3 days). All trips—both foreign and domestic—must be justified individually.

For local travel, outline the mileage rate, number of miles, reason for travel and staff member/consumers completing the travel. For long-distance travel, calculate per diem amounts for meals and lodging using written institutional policy. The lowest available commercial fares for coach or equivalent accommodations must be used. Any arrangements made on a non-refundable basis are at the risk of the recipient if the services must be cancelled for any reason.

All travel costs claimed must be in compliance with 2 CFR §200.474, and foreign travel must comply with article 10 of the General Terms and Conditions for Awards to Organizations.

NEH funds may not be used to support attendance at regularly-occurring professional meetings unless the purpose of attending is to disseminate project-related findings.

Total travel costs will automatically calculate based on domestic and foreign travel costs. Travel to Canada and Mexico should be considered foreign travel.

Section E. Participant/Trainee Support Costs Per 2 CFR §200.75, participant support costs are direct costs for expenses such as stipends, travel allowances, subsistence allowances, and registration fees paid to or on behalf of participants or trainees (but not employees) in connection with conferences or training projects.

Per 2 CFR §200.432, a conference is defined as a meeting, retreat, seminar, symposium, workshop or event whose primary purpose is the dissemination of technical information beyond the non-Federal entity and is necessary and reasonable for successful performance under the Federal award.

Justify participant/trainee support costs in Section L. Budget Justification.

Total participant support costs will be automatically calculated based on the sum of the Funds Requested column.

1. Tuition/Fees/Health Insurance Leave this field blank.

2. Stipends List the total funds requested for Participant/Trainee stipends.

3. Travel List the total funds requested for Participant/Trainee travel. In Section L. Budget Justification, name the travelers (if possible) and reflect the travel expenses for each (e.g., roundtrip airfare, mileage or public transportation, related parking, etc.). Any arrangements made on a non-https://www.ecfr.gov/cgi-bin/text-idx?SID=35fcd29238edd42c8b1f8b1628e39d47&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1474 https://www.neh.gov/grants/manage/general-terms-and-conditions-awards-organizations-grants-and-cooperative-agreements-issued-december https://www.ecfr.gov/cgi-bin/text-idx?SID=35fcd29238edd42c8b1f8b1628e39d47&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_175 https://www.ecfr.gov/cgi-bin/text-idx?SID=b76712a585433486e57dafcd521c952e&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1432

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refundable basis are at the risk of the recipient or participant if the services must be cancelled for any reason.

4. Subsistence List the total funds requested for Participant/Trainee subsistence. Subsistence expenses include:

(a) Lodging and service charges;

(b) Meals, including taxes and tips; and

(c) Incidental expenses (fees and tips given to porters, baggage carriers, hotel staff, and staff on ships).

5. Other Describe any other Participant/Trainee support costs (e.g., local ground transportation to various venues, admission fees, bottled water, etc.) and list the total funds requested for all other Participant/Trainee costs described.

Number of Participants/Trainees List the total number of proposed Participants/Trainees. The value of this field cannot exceed 999.

Section F. Other Direct Costs Total Other Direct Costs will be automatically calculated based on the sum of the Funds Requested column.

1. Materials and Supplies List the total funds requested for materials and supplies. Include the total funds requested for materials and supplies to be used in the project costing the lesser of the capitalization level established by the applicant or $5,000, regardless of the length of its useful life. See 2 CFR §§200.314 and 453.

In Section L. Budget Justification, indicate general categories, including an amount for each category. Categories with amounts less than $1,000 are not required to be itemized.

2. Publication Costs List the total funds requested for publication costs. The proposed budget may request funds for the costs of documenting, preparing, publishing, or otherwise making available to others, the findings and products of the work conducted under the award. Include supporting information in Section L. Budget Justification.

3. Consultant Services List the total funds requested for all consultant services. Identify the following items in Section L. Budget Justification, as applicable:

• each consultant, the services he/she will perform, total number of days, travel costs, and the total estimated costs; and

• persons who are confirmed to serve on external advisory committees to the project.

Describe the services to be performed.

All consultant fees claimed must be in compliance with 2 CFR §200.459.

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4. Automated Data Processing (ADP)/Computer Services List the total funds requested for ADP/computer services. The cost of the applicant’s computer services, including computer-based retrieval of scientific, technical, and education information may be requested. In Section L. Budget Justification, include the established computer service rates at the proposing organization, if applicable. If such services are provided by a third-party, include them in line 5 Subawards/Consortium/Contractual Costs.

5. Subawards/Consortium/Contractual Costs List the total funds requested for project activities to be undertaken by third-party subrecipients. This includes subawards to other participating U.S. organizations and other contractual costs proposed for the project. A complete itemization of the cost comprising the charge should be provided in Section L. Budget Justification organized using the same categories present on the Research and Related budget. If there is more than one subrecipient, each must be justified separately in the budget justification. See 2 CFR §§200.330 and 331 for additional information.

Per 2 CFR §§200.92 and 330(a), subaward means an award provided by a pass-through entity (the recipient) to a subrecipient for the subrecipient to carry out part of a Federal award received by the pass-through entity. It does not include payments to a contractor (as defined in 2 CFR §200.23) or payments to an individual that is a beneficiary of a Federal program. A subaward may be provided through any form of legal agreement, including an agreement that the pass-through entity considers a contract.

This line item should include both direct and indirect costs for all subrecipients. If a subrecipient is claiming indirect costs, include their federally negotiated indirect cost rate agreement as part of Attachment8: Federally negotiated indirect cost rate agreement.

Contractual costs as defined in 2 CFR §§200.22 and 330(b), are occasionally sufficiently high to warrant a categorical breakdown of costs. When this is the case, provide detailed information as part of Section L. Budget Justification.

6. Equipment or Facility Rental/User Fees List the total funds requested for equipment or facility rental/user fees. In Section L. Budget Justification, identify and justify each rental/user fee.

Applicants may charge depreciation in compliance with 2 CFR §200.436. If the equipment was purchased with federal funds under another award, user fees may be appropriate (see 2 CFR §200.313 (c)(2)). The applicant may not charge both depreciation and user fees.

Per 2 CFR §200.432, allowable conference costs may include rental of facilities.

The Hotel and Motel Fire Safety Act of 1990 (Pub. L. 101-391) states that federally funded meetings and conferences cannot be held in properties that do not comply with the law. The Act is applicable to all places of public accommodation affecting commerce, and requires that such properties are equipped with:

• hard-wired, single-station smoke detectors in each guestroom in accordance with the National Fire Protection Association (NFPA) standard 72;

• an automatic sprinkler system, with a sprinkler head in each guest room in compliance with NFPA standards 13 or 13R. Properties three stories or lower in height are exempt from the sprinkler requirement.

Note: 'place of public accommodation affecting commerce' means any inn, hotel, or other establishment not owned by the Federal Government that provides lodging to transient guests, https://www.ecfr.gov/cgi-bin/text-idx?SID=35fcd29238edd42c8b1f8b1628e39d47&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1330 https://www.ecfr.gov/cgi-bin/text-idx?SID=b76712a585433486e57dafcd521c952e&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_192 https://www.ecfr.gov/cgi-bin/text-idx?SID=b76712a585433486e57dafcd521c952e&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1330 https://www.ecfr.gov/cgi-bin/text-idx?SID=b76712a585433486e57dafcd521c952e&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_123 https://www.ecfr.gov/cgi-bin/text-idx?SID=b76712a585433486e57dafcd521c952e&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_123 https://www.ecfr.gov/cgi-bin/text-idx?SID=b76712a585433486e57dafcd521c952e&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_122 https://www.ecfr.gov/cgi-bin/text-idx?SID=b76712a585433486e57dafcd521c952e&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1330 https://www.ecfr.gov/cgi-bin/text-idx?SID=35fcd29238edd42c8b1f8b1628e39d47&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1436 https://www.ecfr.gov/cgi-bin/text-idx?SID=35fcd29238edd42c8b1f8b1628e39d47&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1313 https://www.ecfr.gov/cgi-bin/text-idx?SID=35fcd29238edd42c8b1f8b1628e39d47&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1313 https://www.ecfr.gov/cgi-bin/text-idx?SID=35fcd29238edd42c8b1f8b1628e39d47&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1432

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except that such term does not include an establishment treated as an apartment building for purposes of any State or local law or regulation or an establishment located within a building that contains not more than five rooms for rent or hire and that is actually occupied as a residence by the proprietor of such establishment.

The United States Fire Administration (USFA) is charged with carrying out FEMA's responsibilities with respect to the Hotel and Motel Fire Safety Act of 1990. In addition to compiling, maintaining and publishing the National Master List, USFA is also responsible for taking steps to encourage states to promote the use of automatic sprinkler systems and automatic smoke detection systems.

7. Alterations and Renovations Do not include any expenses under 7. Alterations and Renovations. Per 2 CFR §200.