PKG00261148-instructions.pdf

NOTICE OF FUNDING OPPORTUNITY

Funding Opportunity Title:

Digital Projects for the Public

Funding Opportunity Number: 20200610-MD-MN-MT

Funding Opportunity Type: New

Federal Assistance Listing Number: 45.164

Application Due Date: June 10, 2020

Ensure your SAM.gov and Grants.gov registrations and passwords are current.

NEH will not grant deadline extensions for lack of registration.

Registration in all systems, including SAM.gov and Grants.gov, may take up to 1 month to complete.

Division of Public Programs Telephone: 202-202-606-8269 Email: publicpgms@neh.gov

TTY: 800-877-8399

OMB control number 3136-0134, expiration date June 30, 2021 mailto:publicpgms@neh.gov

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Executive Summary

The National Endowment for the Humanities (NEH) Division of Public Programs is accepting applications for the Digital Projects for the Public program. The purpose of this program is to support projects that interpret and analyze humanities content in primarily digital platforms and formats, such as websites, mobile applications and tours, interactive touch screens and kiosks, games, and virtual environments.

Funding Opportunity Title:

Digital Projects for the Public

Funding Opportunity Number:

20200610-MD-MN-MT

Federal Assistance Listing Number (CFDA):

45.164

Application Due Date: June 10, 2020, 11:59 p.m. Eastern Time Anticipated Announcement:

December 2020

Anticipated Total Annual Available FY 21 Funding:

$1,500,000

Estimated Number and Type of Awards:

Between 11 and 16 grants

Funding Range: Discovery: up to $30,000 Prototyping: up to $100,000 Production: up to $400,000

Cost Sharing/Match Required:

No

Period of Performance: All projects may have a period of performance of one to three years.

Projects may start as early as March 1, 2021.

Eligible Applicants: U.S. nonprofit organizations with 501(c)(3) tax-exempt status, accredited public and 501(c)(3) institutions of higher education, state and local governmental agencies, and federally recognized Native American tribal governments.

See Section C for additional information.

Program Resource Page: https://www.neh.gov/grants/public/digital-projects-the-public

Pre-Application Webinar: Wednesday, May 6, 2020 1:00 p.m. Eastern Time

(415) 930-5321, Participant Code: 871-904-547 https://attendee.gotowebinar.com/register/4677624135949691661 https://www.neh.gov/grants/public/digital-projects-the-public https://www.neh.gov/grants/public/digital-projects-the-public https://attendee.gotowebinar.com/register/4677624135949691661

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Table of Contents

A. Program Description

1. Purpose

2. Background

B. Federal Award Information

1. Type of Application and Award

2. Summary of Funding

C. Eligibility Information

1. Eligible Applicants

2. Cost Sharing/Matching

3. Other Eligibility Information

D. Application and Submission Information

1. Application Package

2. Content and Form of Application Submission

3. Unique Entity Identifier and System for Award Management

4. Submission Dates and Times

5. Intergovernmental Review

6. Funding Restrictions

E. Application Review Information

1. Review Criteria

2. Review and Selection Process

3. Assessment of Risk and Other Pre-Award Activities

4. Anticipated Announcement and Award Dates

F. Federal Award Administration Information

1. Federal Award Notices

2. Administrative and National Policy Requirements

3. Reporting

G. Agency Contacts

H. Other Information

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A. Program Description

1. Purpose This notice solicits applications for the Digital Projects for the Public program.

The Digital Projects for the Public program supports projects that interpret and analyze humanities content in primarily digital platforms and formats, such as websites, mobile applications and tours, interactive touch screens and kiosks, games, and virtual environments.

All Digital Projects for the Public projects should:

• provide public audiences with structured analysis that deepens public understanding of significant humanities ideas

• incorporate sound humanities scholarship

• involve humanities scholars in all phases of development and production

• include appropriate digital media professionals

• reach a broad public through a realistic plan for development, marketing, and distribution

• create appealing digital formats for the general public

• demonstrate the capacity to sustain themselves

NEH seeks projects that explore a diverse range of interpretive possibilities; therefore, the most competitive projects are those which collaborate with multiple scholars offering a range of perspectives. Projects that depend on input from a single scholar are not competitive.

NEH also welcomes applications for non-promotional digital components of a larger project.

For these projects, you should explain how the digital platform will enrich the users’ learning experience and engagement. For instance, if your request is for a mobile experience that would operate within a museum or would work in conjunction with a film, you should explain how this project element will substantially add to the audience’s learning experience.

Applicants may also choose to identify particular communities and groups, including students, to whom a project may have particular appeal.

NEH encourages audience evaluation throughout all stages of a project. Evaluation could include testing of the project’s concept, approach, and key components.

Funding categories There are three categories of funding in the Digital Projects for the Public program: Discovery, Prototyping, and Production. Awards are available to support research, to design or create prototypes of digital projects, and to produce the actual projects.

Applicants are not required to obtain a Discovery grant before applying for a Prototyping grant, or to obtain a Prototyping grant before applying for a Production grant.

NEH encourages potential applicants to contact the staff of NEH’s Division of Public Programs at 202-606-8269 or publicpgms@neh.gov for advice on choosing the appropriate funding category.

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Discovery The Discovery category (for awards up to $30,000) supports the exploratory stages of a digital project that bring together experts on the project’s content and digital media experts to assess the approaches that the project might take. This is the stage at which the humanities ideas and technology should come together. To be successful in this category, the project team should have a solid grasp of the content and collections with which they will work (and should be looking for a platform to engage the content). Alternatively, the project team should have chosen a subject and a platform (and should be looking to assess and interpret the humanities content). In both cases, the project team must include both content experts and media experts.

The Discovery phase should emphasize collaboration between these two sets of expertise to identify the combination of content and platform that can most effectively communicate the humanities ideas to public audiences.

Activities in the Discovery category may include:

• content research and narrative development

• consultation with humanities scholars

• consultation with digital media experts

• platform research and selection

• identification or digitization of production assets

• preliminary design

• audience evaluation

• user experience mockups

• storyboarding

Discovery awards should culminate in the creation of a written design document that details fundamental aspects of the project such as the content, format, technical specifications, budget, work plan, intended audience, and learning objectives. The design document should serve as a roadmap for further work on the project.

Prototyping The Prototyping category (for awards up to $100,000) supports the creation of a proof-of-concept prototype. Applicants in this category must submit a design document that describes the project’s platform, user interface, design, and the ways in which the project’s central humanities ideas will be conveyed. Prototyping awards should result in the testing and creation of a digital prototype that explains the key digital features and humanities content of the project.

These completed prototypes should demonstrate the project’s technological feasibility and design through screenshots, videos, mockups, or other illustrations.

Activities in the Prototyping category may include:

• refinement of humanities content

• consultation with scholars and digital media experts

• finalization of the platform

• scripting

• creation or digitization of audiovisual assets that will engage public audiences

• user interface and backend development

• testing (including early launches) and de-bugging

• final design

• audience evaluation

• other activities that will advance the project towards the production stage

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Production The Production category (for awards up to $400,000) supports the production and distribution of humanities projects that have a primarily digital format. Applicants must submit a design document and a prototype that demonstrate a solid command of the humanities ideas and scholarship related to the subject. The prototype must also show how the narrative, audiovisual, and interactive elements function to bolster an audience’s understanding of the project’s humanities ideas. NEH expects that by the conclusion of the period of performance, the project team will have fully produced the project and distributed it for widespread public audience use.

Activities in the Production category may include:

• ongoing consultation with scholars

• additional research and writing

• fine-tuning the hardware, software, and platform

• the final design, production, and distribution of digital media projects

• finalization of the script and/or audiovisual assets

• rights and licensing fees for audiovisual assets

• production of complementary components such as museum displays

• publication of complementary materials, such as catalogs and curriculum guides

• publicity, outreach activities, and public programs

• project evaluation

Examples of previously funded projects may be found by using the NEH's Funded Projects Query Form available online at https://securegrants.neh.gov/publicquery/main.aspx

Unallowable activities are described in section D6. Funding Restrictions.

2. Background This program is authorized by 20 U.S.C. §956 et seq. Awards are subject to 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, and the General Terms and Conditions for Awards to Organizations (for grants and cooperative agreements issued December 26, 2014 or later).

According to the 1965 National Foundation on the Arts and the Humanities Act, “The term ‘humanities’ includes, but is not limited to, the study of the following: language, both modern and classical; linguistics; literature; history; jurisprudence; philosophy; archaeology;

comparative religion; ethics; the history, criticism and theory of the arts; those aspects of the social sciences which have humanistic content and employ humanistic methods; and the study and application of the humanities to the human environment with particular attention to reflecting our diverse heritage, traditions, and history and to the relevance of the humanities to the current conditions of national life.”

To learn more about the National Endowment for the Humanities, visit https://www.neh.gov/about.

NEH Areas of Interest NEH is especially interested in supporting projects that advance humanities-related work in the following areas.

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“A More Perfect Union”: NEH Special Initiative Advancing Civic Education and Commemorating the Nation’s 250th Anniversary As our nation approaches its 250th anniversary in 2026, NEH encourages projects that promote a deeper understanding of American history and culture and that advance civic education and knowledge of our core principles of government. The agency-wide “A More Perfect Union” initiative will help Americans better understand the world’s oldest constitutional democracy and how our founding ideals are met in a modern, pluralistic society.

NEH welcomes consideration of diverse topics in American history, from Native American culture to rural life to the rise of the industrial city, from the Civil War to the Cold War to the Civil Rights movement, etc. We also seek projects that examine foundational documents in U.S.

history, as well as projects that examine historical objects, places, traditions, events, and individuals who collectively shaped our states and nation. Applications about the contributions of under-represented communities are highly encouraged.

In addition, NEH especially encourages projects that include Native American organizations and communities as lead applicants and project partners.

B. Federal Award Information

1. Type of Application and Award Type of applications sought: new.

NEH will provide funding in the form of grants.

2. Summary of Funding Approximately $1,500,000 is expected to be available to fund 11 to 16 recipients.

You may apply for up to $30,000 in the Discovery category, up to $100,000 in the Prototyping category, and up to $400,000 in the Production category.

The actual amount available will not be determined until enactment of the final FY 2021 federal budget. This program notice is subject to the appropriation of funds, and is a contingency action taken to ensure that, should funds become available for this purpose, applications can be processed and funds awarded in a timely manner.

The period of performance for all awards is one to three years, with a start date no earlier than March 1, 2021.

C. Eligibility Information

1. Eligible Applicants Eligible applicants include U.S. nonprofit organizations with 501(c)(3) tax-exempt status, accredited public and 501(c)(3) institutions of higher education, state and local governmental agencies, and federally recognized Native American tribal governments.

Individuals, foreign and for-profit entities are not eligible to apply.

https://www.neh.gov/250

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2. Cost Sharing Cost sharing is not required in this program, unless matching funds are requested. Applicants may, however, use voluntary cost sharing for projects in which the total costs exceed the amount awarded by NEH.

Cost sharing or matching is the portion of the project costs not paid by NEH funds. Cost sharing will not be considered in the evaluation of applications.

Voluntary cost sharing consists of the cash contributions made to a project by the applicant, including unrecovered indirect costs, and by third parties as well as third-party in-kind contributions. Third-party in-kind contributions means the value of non-cash contributions (such as property or services) that benefit the funded project, and are contributed by nonfederal third parties, without charge, to the recipient of the federal award.

When federal matching funds are requested, the recipient must raise dollar for dollar cash contributions from nonfederal third parties and have them certified by NEH before the funds are released (see NEH’s Federal Matching Funds Guidelines). The full amount of federal matching funds may not be available for release in the first year of a multi-year period of performance.

Federal matching funds are typically distributed on an annual basis over the life of the award.

Recipients are responsible for maintaining auditable records of cost sharing contributions. See 2 CFR §200.306 for additional information.

3. Other Eligibility Information Eligible applicants may submit multiple applications for separate and distinct projects under this announcement. Project directors may submit applications for two different projects under this announcement. If so, project directors should explain in the applications how they would allocate their time if they received more than one award.

Two or more applications for federal funding and/or approved federal award budgets are not permitted to include overlapping project costs.

Eligible organizations may partner with independent digital media developers. Under this arrangement, the lead applicant submits the application on behalf of the partnership. Lead applicants must not function solely as fiscal agents, but should make substantive contributions to the success of the project. If the application is funded, the eligible organization is considered the recipient of record and assumes all programmatic, financial, and legal responsibilities associated with the award. See 2 CFR §200.331(a) for information that must be included in subaward agreements with independent developers. Per 2 CFR §200.331, recipients must monitor the activities of their subrecipients as necessary to ensure that the subaward is used for authorized purposes, in compliance with Federal statutes, program legislative requirements, regulations, and the terms and conditions of the subaward; and that subaward performance goals are achieved. Recipients must ensure that subrecipients track, appropriately use, and report program income generated by the subaward.

An institution whose project has received NEH support may apply for an award for a new or subsequent stage of that project. These applications receive no special consideration and will be judged by the same criteria as others in the competition. Like all applications, they must include a description of the new activities and a justification of the new budget. The applicant must also describe how the previously funded project met its goals (see the instructions for preparing your narrative).

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NEH does not make awards to other federal entities or to applicants whose projects are so closely intertwined with a federal entity that the project takes on characteristics of the federal entity’s own authorized activities. This does not preclude applicants from using funds from, or sites and materials controlled by, other federal entities in their projects. Such resources may not, however, be used as gifts to release NEH matching funds.

NEH does not provide financial assistance to foreign institutions or organizations.

Nevertheless, otherwise eligible American institutions may apply for collaborative projects involving U.S. and foreign organizations provided they do not use NEH funds for the purpose of issuing subawards to any foreign organization, as defined by 2 CFR §200.92 and 2 CFR §200.330(a). This limitation does not preclude American institutions from obtaining the services of foreign individuals and consultants to carry out various programmatic activities on a fee-for-service basis, as specified in 2 CFR §200.459; it also does not preclude vendor contracts such as in-country transportation services. If you are interested in submitting an application for a project involving international collaboration, consult beforehand with the division staff.

All application materials must be received by the application deadline. Late, incomplete, or ineligible applications will not be considered for funding under this notice. Applications that exceed specified page limits will not be reviewed. See the Application Components Table.

D. Application and Submission Information

1. Application Package You must apply electronically, using either Grants.gov Workspace or your organization's system-to-system software. Use the Standard Form 424 - Short Organizational (SF-424 Short) application package associated with the funding opportunity, and follow the instructions provided by Grants.gov unless otherwise noted below.

This funding opportunity has three application packages available in Grants.gov. Select the appropriate package based upon your project type.

Discovery: MD2020 Prototyping: MT2020 Production: MN2020

To request a paper copy of this announcement, contact publicpgms@neh.gov. Applicants who are deaf or hard of hearing (TTY users) can contact NEH via Federal Relay at 800-877-8399.

2. Content and Form of Application Submission Your application will consist of a narrative, budget, and other required forms and components described below.

i. Project Narrative The narrative provides a comprehensive framework and description of all aspects of the proposed project. It must present a clear interpretive framework and analysis that incorporates recent scholarship. It should be succinct, self-explanatory, well organized, and free of technical terms and jargon so that peer reviewers can understand the proposed project.

You must limit the narrative to fifteen single-spaced pages with one-inch margins and a font size no smaller than eleven points.

https://www.ecfr.gov/cgi-bin/text-idx?SID=35fcd29238edd42c8b1f8b1628e39d47&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_192 https://www.ecfr.gov/cgi-bin/text-idx?SID=b76712a585433486e57dafcd521c952e&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1330 https://www.ecfr.gov/cgi-bin/text-idx?SID=b76712a585433486e57dafcd521c952e&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1330 https://www.ecfr.gov/cgi-bin/text-idx?SID=35fcd29238edd42c8b1f8b1628e39d47&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1459 https://www.grants.gov/web/grants/applicants/workspace-overview.html

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NEH has aligned each section of the narrative with a corresponding review criterion. Refer to Section E1. Review Criteria for full descriptions.

Successful applications will contain the information below. Use the following section headings for the narrative.

A. Nature of request (corresponds to all Review Criteria)

• In one to two paragraphs, provide a brief overview of the project, its intended goals and outcomes, its format, and the amount of funding requested.

B. Humanities content (corresponds to Review Criterion 1)

• Discuss the significance of the subject and its relevance to the public. Describe the intellectual content of the project, using theme statements to identify the major humanities ideas and questions to be addressed. Illustrate the connection of the themes and analysis to the scholarship on which the project is based.

• Describe the most important resources on which the project will draw, including audio and visual materials, documents, and other archival artifacts.

• If applicable, describe how the project would differ from other projects that explore similar subject matter.

C. Project format (corresponds to Review Criteria 1, 2, and 5)

• Briefly describe the format(s) and design(s) that you plan to implement. Explain how the project, when complete, will engage users.

• Explain how the format would convey the project’s central humanities ideas.

• If there are successful models for this type of approach, briefly describe them.

• If applicable, explain how the proposed digital project relates to a larger project, such as a museum exhibit, and describe any nondigital components, such as discussion programs.

D. User-generated content (corresponds to Review Criterion 1)

• If the project includes user-generated content, describe how it will add to the humanities content and explain the criteria and process to be used for selecting and monitoring the content that will be made available to the public.

• Describe the policies and process to be used to prevent the dissemination of obscene, libelous, or defamatory content (including hate speech, personal attacks, or material constituting harassment).

E. Audience and distribution (corresponds to Review Criterion 5)

• For Discovery proposals, discuss potential audiences for the project and the ways in which you would reach those audiences. Estimate the number of people who will use the completed project and explain the basis for this estimate.

• For Prototyping and Production proposals, provide distribution and marketing plans and identify partners and targeted audience. Estimate the number of people who will use the completed project and explain the basis for this estimate.

F. Rights, permissions, and licensing (corresponds to Review Criteria 2 and 4)

• Explain how you will determine who controls the rights to the materials and technologies being used.

• Describe licensing costs or development fees. (Production only)

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G. Humanities advisers (corresponds to Review Criteria 1 and 3)

• List the names of the project’s humanities advisers.

• Discuss the rationale for their choice and the contributions that each will make to shape the project’s content.

H. Project and digital media teams (corresponds to Review Criteria 2 and 3)

• List the key staff from the applicant organization and the principal members of the digital media team.

• Briefly describe each person’s qualifications and their expected contributions to the project.

• If student workers will be employed explain the selection criteria, supervision plan, and plans for maintaining quality and consistency of work.

• If applicable, describe the programmatic involvement of the sponsoring organization.

I. State of the project (corresponds to Review Criterion 4)

• Discuss the project’s history and the work that has been accomplished to date.

• If the project has received previous NEH funding, describe how the previously funded project met its goals

• For Production proposals, if applicable, provide examples of this earlier work that best illustrate the project’s evolution and integration of user feedback and testing. You may include URLs for these examples, such as earlier iterations of the project, accompanying education materials, or resources used.

• For Production proposals, describe how the production phase will enable the project to fulfill its goals, including reaching its intended audience.

J. Organization profile (corresponds to Review Criterion 4)

• In one paragraph, describe the applicant organization’s current mission, principal activities, and resources. Explain how these elements will enable the organization to carry out the project successfully. If different, describe the production organization(s) as well.

K. Fundraising plan (corresponds to Review Criterion 4)

• Specify the source and amount of all funds raised to date, including NEH awards, for all aspects of the project.

• Provide specific plans for raising funds from outside sources to cover the costs that will exceed NEH support.

L. Project evaluation (corresponds to Review Criteria 1, 2, and 5)

• For Discovery proposals explain how you intend to evaluate the potential appeal and efficacy of the content and platform. Discuss how feedback on these elements will be incorporated into your development process.

• For Prototyping and Production proposals, discuss how you will evaluate the user experience, particularly how effectively the prototype conveys the humanities content to users.

• For Prototyping and Production proposals, explain how you plan to test, troubleshoot, and de-bug the project.

• For Production proposals, explain any testing and evaluation done to date, and explain how you plan to test and evaluate the project moving forward.

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• For Production proposals, describe how data from audience evaluations will be collected and appraised.

NARRATIVE GUIDANCE

To ensure that you fully address the review criteria, this table provides a crosswalk between the narrative language and where each section falls within the review criteria.

Narrative Section Review Criteria

A. Nature of request All Review Criteria

B. Humanities content 1: Humanities Content

C. Project format 1: Humanities Content; 2: Creative Approach and

Technical Design; 5: Audience Reach

D. User generated content 1: Humanities Content

E. Audience and distribution 5: Audience Reach F. Rights, permissions and licensing 2: Creative Approach and Technical Design 4:

Project Feasibility

G. Humanities advisors 1: Humanities Content; 3: Project Personnel H. Project and digital media team 2: Creative Approach and Technical Design; 3:

Project Personnel I. State of the project 4: Project Feasibility

J. Organization profile 4: Project Feasibility

K. Fundraising plan 4: Project Feasibility

L. Project evaluation 1: Humanities Content; 2: Creative Approach and Technical Design; 5: Audience Reach

ii. Research and Related Budget Form Applicants must submit a project budget using the Research and Related Budget Form found in the Grants.gov application package, and attach a budget justification in section L of this form.

The budget and budget justification correspond to review criteria 4.

Complete a single detailed budget for the period of performance. The form will generate a cumulative budget for the period of performance.

Required fields are indicated in yellow. If no funds are requested for a required field, enter "0."

You must round to the nearest whole dollar amount in all dollar fields.

All of the items listed, whether supported by NEH funds or voluntary cost share, must be reasonable, necessary to accomplish project objectives, allowable in terms of 2 CFR 200 Subpart E - Cost Principles, auditable, and incurred during the period of performance. All costs are subject to audit, record retention, and other requirements set forth in 2 CFR 200 Subpart F.

The inclusion of a cost category on the Research and Related Budget Form does not automatically indicate that an expense is allowable in this program. See section D6. Funding Restrictions for a list of unallowable costs. Carefully review these instructions to ensure that costs are not disallowed.

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When indirect costs are charged to the project, ensure that expenses included in the organization's indirect cost pool are not charged to the project as direct costs. For further information, see Section H. Indirect Costs of this form.

Introductory Fields If not pre-populated, indicate your organization’s D-U-N-S® number, the name of your organization, and the period of performance start and end dates. The period of performance start and end dates should be the same as on your SF-424 – Application for Federal Assistance - Short Organizational. Check “Project” for budget type.

Section A. Senior/Key Person Include the names of the project director and other senior/key persons employed by the applicant organization who are involved in the project.

Indicate the name and project role of each senior/key person. Enter the annual compensation and identify the number of months the senior/key person will devote to the project in the applicable box (i.e., calendar, academic, summer). Use either calendar months OR a combination of academic and summer months.

If effort does not change throughout the year, you may use only the calendar months column.

You may use both the academic and summer months columns if your institutional business process requires noting each separately even if effort remains constant. If effort varies between academic and summer months, leave the calendar months column blank and use only the academic and summer months columns. If your institution does not use a 9-month academic year or a 3-month summer period, indicate your institution's definition of these in section L. Budget Justification.

Regardless of the number of months being devoted to the project, indicate the salary and amount of fringe benefits being requested for the senior/key person. Per 2 CFR §200.431, fringe benefits are allowances and services provided by employers to their employees as compensation in addition to regular salaries and wages. Fringe benefits include, but are not limited to, the costs of leave (vacation, family-related, sick, or military), employee insurance, pensions, and unemployment benefit plans. The sum of requested salary and fringe benefits will automatically calculate for each senior/key person.

The form can accommodate up to eight senior/key persons. If you are requesting funds for more senior/key persons than the form allows, you must include an attachment listing the additional senior/key person(s) in the "Additional Senior/Key Persons" field. Use the same format as the budget form and include all the information identified in this section. If you have attached a file with additional senior/key persons, enter the total funds requested for everyone listed in the attachment in the "Total Funds requested for all Senior/Key Persons in the attached file" field.

All salaries and wages claimed must be in compliance with 2 CFR §§200.430 and 466. All fringe benefits claimed must be in compliance with 2 CFR §200.431.

Do not list details of collaborators at other institutions or consultants here, as they will be included in Section F. Other Direct Costs.

Section B. Other Personnel For each project role category described below, identify the number of personnel proposed, the total number of months, the total salary, and total fringe requested as described in Section A. Senior/Key Person. Totals will be automatically calculated.

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Post-doctoral associates, graduate students, and undergraduate students For all post-doctoral associates, graduate students, and undergraduate students, individually list names, roles, associated months, and requested salary and fringe benefits in Section L.

Budget Justification.

If applicable, include charges for tuition remission and other forms of compensation paid to students as, or in lieu of, salaries and wages. Such costs are subject to the reporting requirements in 2 CFR §200.430, and must be treated as direct or indirect cost in accordance with the actual work being performed. Tuition remission may be charged on an average rate basis.

Secretarial/Clerical In most circumstances, the salaries of administrative, secretarial, or clerical staff at educational institutions and nonprofit organizations are included as part of indirect costs However, examples of situations where direct charging of administrative or clerical staff salaries may be appropriate may be found at 2 CFR §200.413 (c).

Inclusion of such costs may be appropriate only if all of the following conditions are met:

1. Administrative or clerical services are directly involved in a project or activity (for example, a project coordinator)

2. Individuals involved can be specifically identified with the project or activity

3. Such costs are explicitly included in the budget or have prior written approval of the federal awarding agency

4. The costs are not also recovered as indirect costs

Requests for direct charging for secretarial/clerical personnel (i.e., administrative and clerical staff) must be appropriately justified in Section L. Budget Justification. For all individuals classified as secretarial/clerical, provide a justification documenting how they meet all four conditions. NEH may request additional information for these positions in order to assess allowability.

Other Project Roles List any additional project role(s) in the blank(s) provided. Identify the number of each personnel proposed.

You may include up to six named roles. If you have more than six, you must combine project roles here and add an explanation about the named roles in Section L. Budget Justification.

All salaries and wages claimed must be in compliance with 2 CFR §§200.430 and 466. All fringe benefits claimed must be in compliance with 2 CFR §200.431.

Do not list details of collaborators at other institutions or consultants here, as they will be included in Section F. Other Direct Costs.

Section C. Equipment Description List each item of equipment to be purchased with Federal funds and its estimated cost (including shipping and maintenance), and justify each in Section L. Budget Justification.

Equipment may be purchased for a project if an analysis demonstrates that purchasing is more economical and practical than leasing (equipment rental/user fees should be included in the budget in Section F. Other Direct Costs). Equipment is defined as nonexpendable https://www.ecfr.gov/cgi-bin/text-idx?SID=b76712a585433486e57dafcd521c952e&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1430 https://www.ecfr.gov/cgi-bin/text-idx?SID=b76712a585433486e57dafcd521c952e&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1413 https://www.ecfr.gov/cgi-bin/text-idx?SID=35fcd29238edd42c8b1f8b1628e39d47&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1430 https://www.ecfr.gov/cgi-bin/text-idx?SID=35fcd29238edd42c8b1f8b1628e39d47&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1466 https://www.ecfr.gov/cgi-bin/text-idx?SID=35fcd29238edd42c8b1f8b1628e39d47&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1431

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personal property costing $5,000 or more and having a service life of more than one year (unless the organization has established a lower level). See 2 CFR §§200.313 and 439.

Consistent with Executive Order 13788 (“Buy American and Hire American”), recipients and subrecipients who purchase equipment and products costing $10,000 or more per unit with grant funds should purchase only American-made equipment and products. This encouragement does not apply to commercial information technology.

You may add up to ten equipment items to this list. If you request funds for more equipment than the form allows, you must include an attachment listing the additional equipment items in this "Additional Equipment" field. Enter the information in a separate file and attach it as a PDF. List each additional item and the funds requested for each individual item. If you have attached a file with additional equipment, enter the total funds requested for all the equipment listed in the attachment.

Total equipment costs will be automatically calculated based on the sum of the "Funds Requested" column and the "Total funds requested for all equipment listed in the attached file" field.

The total cost of the purchase of hardware and/or software may not exceed 20 percent of the requested award amount.

Section D. Travel Enter the total funds requested for both domestic (both local and long-distance) and foreign travel. In Section L. Budget Justification, include the purpose, destination, dates of travel (if known), and the names and number of travelers for each trip. If the dates of travel are not known, specify the estimated length of trip (e.g., 3 days). All trips—both foreign and domestic—must be justified individually.

For local travel, outline the mileage rate, number of miles, reason for travel and staff member/consumers completing the travel. For long-distance travel, calculate per diem amounts for meals and lodging using written institutional policy. The lowest available commercial fares for coach or equivalent accommodations must be used. Any arrangements made on a non-refundable basis are at the risk of the recipient if the services must be cancelled for any reason. All travel costs claimed must be in compliance with 2 CFR §200.474, and foreign travel must comply with article 10 of the General Terms and Conditions for Awards to Organizations.

NEH funds may not be used to support attendance at regularly-occurring professional meetings unless the purpose of attending is directly related to specific grant project tasks.

Total travel costs will automatically calculate based on domestic and foreign travel costs.

Travel to Canada and Mexico should be considered foreign travel.

Section E. Participant/Trainee Support Costs Per 2 CFR §200.75, participant support costs are direct costs for expenses such as stipends, travel allowances, subsistence allowances, and registration fees paid to or on behalf of participants or trainees (but not employees) in connection with conferences or training projects.

Per 2 CFR §200.432, a conference is defined as a meeting, retreat, seminar, symposium, workshop or event whose primary purpose is the dissemination of technical information beyond the non-Federal entity and is necessary and reasonable for successful performance under the Federal award.

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Justify participant/trainee support costs in Section L. Budget Justification.

Total participant support costs will be automatically calculated based on the sum of the Funds Requested column.

1. Tuition/Fees/Health Insurance Leave this field blank.

2. Stipends List the total funds requested for Participant/Trainee stipends.

3. Travel List the total funds requested for Participant/Trainee travel. In Section L. Budget Justification, name the travelers (if possible) and reflect the travel expenses for each (e.g., roundtrip airfare, mileage or public transportation, related parking, etc.). Any arrangements made on a non-refundable basis are at the risk of the recipient or participant if the services must be cancelled for any reason

4. Subsistence List the total funds requested for Participant/Trainee subsistence. Subsistence expenses include:

(a) Lodging and service charges;

(b) Meals, including taxes and tips; and

(c) Incidental expenses (fees and tips given to porters, baggage carriers, hotel staff, and staff on ships).

5. Other Describe any other Participant/Trainee support costs (e.g., local ground transportation to various venues, admission fees, bottled water, etc.) and list the total funds requested for all other Participant/Trainee costs described.

Number of Participants/Trainees List the total number of proposed Participants/Trainees. The value of this field cannot exceed 999.

Section F. Other Direct Costs Total Other Direct Costs will be automatically calculated based on the sum of the Funds Requested column.

1. Materials and Supplies List the total funds requested for materials and supplies. Include the total funds requested for materials and supplies to be used in the project costing the lesser of the capitalization level established by the applicant or $5,000, regardless of the length of its useful life. See 2 CFR §§200.314 and 453.

The total cost of the purchase of hardware and/or software may not exceed 20 percent of the requested award amount.

In Section L. Budget Justification, indicate general categories, including an amount for each category. Categories with amounts less than $1,000 are not required to be itemized.

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2. Publication Costs List the total funds requested for publication costs. The proposal budget may request funds for the costs of documenting, preparing, publishing, or otherwise making available to others, the findings and products of the work conducted under the award. Include supporting information in Section L. Budget Justification.

3. Consultant Services List the total funds requested for all consultant services. Identify the following items in Section L. Budget Justification, as applicable:

• each consultant, the services he/she will perform, total number of days, travel costs, and the total estimated costs; and

• persons who are confirmed to serve on external advisory committees to the project.

Describe the services to be performed.

All consultant fees claimed must be in compliance with 2 CFR §200.459.

4. Automated Data Processing (ADP)/Computer Services List the total funds requested for ADP/computer services. The cost of the applicant’s computer services, including computer-based retrieval of scientific, technical, and education information may be requested. In Section L. Budget Justification, include the established computer service rates at the proposing organization, if applicable. If such services are provided by a third-party, include them in line 5 Subawards/Consortium/Contractual Costs.

5. Subawards/Consortium/Contractual Costs List the total funds requested for project activities to be undertaken by third-party subrecipients. This includes subawards and other contractual costs proposed for the project.

A complete itemization of the cost comprising the charge should be provided in Section L.

Budget Justification, organized using the same categories present on the Research and Related budget. If there is more than one subrecipient, each must be justified separately in the budget justification. See 2 CFR §§200.330 and 331 for additional information.

Per 2 CFR §§200.92 and 330(a), subaward means an award provided by a pass-through entity (the recipient) to a subrecipient for the subrecipient to carry out part of a Federal award received by the pass-through entity. It does not include payments to a contractor (as defined in 2 CFR §200.23) or payments to an individual that is a beneficiary of a Federal program. A subaward may be provided through any form of legal agreement, including an agreement that the pass-through entity considers a contract.

This line item should include both direct and indirect costs for all subrecipients. If a subrecipient is claiming indirect costs, include their federally negotiated indirect cost rate agreement as part of Attachment 9: Federally negotiated indirect cost rate agreement.

Contractual costs, as defined in 2 CFR §§200.22 and 330(b), are occasionally sufficiently high to warrant a categorical breakdown of costs. When this is the case, provide detailed information as part of Section L. Budget Justification.

6. Equipment or Facility Rental/User Fees List the total funds requested for equipment or facility rental/user fees. In Section L. Budget Justification, identify and justify each rental/user fee.

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Applicants may charge depreciation in compliance with 2 CFR §200.436. If the equipment was purchased with federal funds under another award, user fees may be appropriate (see 2 CFR §200.313 (c)(2)). The applicant may not charge both depreciation and user fees.

7. Alterations and Renovations Do not include any expenses under 7. Alterations and Renovations. Per 2 CFR §200.462, costs incurred for ordinary and normal rearrangement and alteration of facilities are allowable as indirect costs.

8-10. Other Include items not previously listed under other budget categories or in the indirect cost pool in lines 8-10. Use Section L. Budget Justification to further itemize and justify.

“Miscellaneous” and “contingency” are not acceptable budget categories.

Per 2 CFR §200.432, allowable conference costs may include speakers’ fees, costs of meals and refreshments, and other items incidental to…