PKG00260737-instructions.pdf

NOTICE OF FUNDING OPPORTUNITY

Funding Opportunity Title: Preservation and Access Education and Training

Funding Opportunity Number: 20200611-PE

Funding Opportunity Type: New

Federal Assistance Listing Number: 45.149

Application Due Date: June 11, 2020

Ensure your SAM.gov and Grants.gov registrations and passwords are current.

NEH will not grant deadline extensions for lack of registration.

Registration in all systems, including SAM.gov and Grants.gov, may take up to 1 month to complete.

Division of Preservation and Access Telephone: 202-606-8570 Email: preservation@neh.gov

TTY: 800-877-8399

OMB Control Number 3136-0134, expiration date June 30, 2021

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Executive Summary The National Endowment for the Humanities (NEH) Division of Preservation and Access is accepting applications for the Preservation and Access Education and Training program. The purpose of this program is to support the development of knowledge and skills among professionals responsible for preserving and establishing access to humanities collections.

Awards are made to organizations that offer national, regional, or statewide education and training programs that provide the staff of cultural institutions with the knowledge and skills needed to serve as effective stewards of humanities collections.

Funding Opportunity Title: Preservation and Access Education and Training Funding Opportunity Number: 20200611-PE Federal Assistance Listing Number (CFDA):

45.149

Application Due Date: June 11, 2020, 11:59 p.m. Eastern Anticipated Announcement: December 2020 Anticipated Total Annual Available FY 21 Funding:

$2,200,000

Estimated Number and Type of Awards:

Up to 6 grants

Funding Range: Up to $350,000 Cost Sharing/Match Required: See Section B2 Summary of Funding and Section C2 Matching

Requirements.

Period of Performance: Three to five years for programs that grant graduate degrees in art conservation.

Up to three years for all other applicants.

All projects have a period of performance start date no earlier than March 1, 2021.

Eligible Applicants: Eligible applicants include U.S. nonprofit organizations with 501(c)(3) tax-exempt status, accredited public and 501(c)(3) institutions of higher education, state and local governmental agencies, and federally recognized Native American tribal governments.

See Section C for additional information.

Program Resource Page: https://www.neh.gov/grants/preservation/preservation-and-access-education-and-training

Pre-Application Webinar A pre-recorded technical assistance webinar will be available on the program resource page on April 6, 2020.

https://www.neh.gov/grants/preservation/preservation-and-access-education-and-training

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Table of Contents

A. Program Description

1. Purpose

2. Background

B. Federal Award Information

1. Type of Application and Award

2. Summary of Funding

C. Eligibility Information

1. Eligible Applicants

2. Cost Sharing/Matching

3. Other Eligibility Information

D. Application and Submission Information

1. Application Package

2. Content and Form of Application Submission

3. Unique Entity Identifier and System for Award Management

4. Submission Dates and Times

5. Intergovernmental Review

6. Funding Restrictions

E. Application Review Information

1. Review Criteria

2. Review and Selection Process

3. Assessment of Risk and Other Pre-Award Activities

4. Anticipated Announcement and Award Dates

F. Federal Award Administration Information

1. Federal Award Notices

2. Administrative and National Policy Requirements

3. Reporting

G. Agency Contacts

H. Other Information

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A. Program Description

1. Purpose This notice solicits applications for National Endowment for the Humanities (NEH) Preservation and Access Education and Training program.

The Preservation and Access Education and Training program supports the development of knowledge and skills among professionals responsible for preserving and establishing access to humanities collections. Thousands of libraries, archives, museums, and historical organizations across the country maintain important collections of books and manuscripts, photographs, sound recordings and moving images, archaeological and ethnographic artifacts, art and material culture collections, electronic records, and digital objects. The challenge of preserving and making accessible such large and diverse holdings is enormous, and the need for knowledgeable staff is significant and ongoing.

Preservation and Access Education and Training awards are made to organizations that offer national, regional, or statewide education and training programs across the pedagogical landscape and at all stages of development, from early curriculum development to advanced implementation. Awards help the staff of cultural institutions, large and small, obtain the knowledge and skills needed to serve as effective stewards of humanities collections. Awards support projects that prepare the next generation of preservation professionals, as well as projects that introduce heritage practitioners to new information and advances in preservation and access practices.

The Preservation and Access Education and Training program supports activities such as:

• training offered by preservation field services, networks, and consortia, especially programs and activities targeting the needs of preservation and access practitioners at smaller libraries, museums, archives, and other cultural organizations;

• in-person and online continuing education opportunities that provide specialized or extended training in current preservation or access topics for staff responsible for the care of humanities collection; opportunities may be in the format of workshops, webinars, technical training, instructional series, postgraduate fellowships, apprenticeships, mentorships, and residencies;

• preservation and access-related educational initiatives that might include partnerships between academic and non-academic institutions; student financial support beyond tuition; curriculum development; speaker series, and travel, as well as fellowships or internships toward a master’s degree, such as library science, museum studies, and archival administration; and

• educational initiatives for programs that grant graduate degrees in art conservation;

student financial support beyond tuition, curriculum development, speaker series, and travel, as well as fellowships or internships toward a master’s degree in art conservation.

Education and Training projects may address any topic—fundamental or advanced—associated with the work of preserving and providing access to humanities collections. Projects should identify needs within a localized network of institutions at a state or regional level, or more broadly at a national level. Project topics may include, but are not limited to, current areas of special interest such as:

• emergency preparedness, response, mitigation, and recovery;

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• culturally appropriate practices for collections from under-represented communities, including but not limited to Native American, First Nations, and Indigenous communities, and other activities that support the educational needs of preservation and access practitioners in diverse institutional, geographic, educational, and demographic settings;

• preventive conservation and sustainable preservation strategies; and

• preservation techniques and access solutions for audiovisual, digital, and time-based media.

Applicants may apply for funds to provide a one-year postgraduate fellowship for emerging preservation professionals. These fellowships aim to bridge the gap between completion of graduate training and full-time employment by offering specialized training in preservation and access topics. Applicants may request funding for one fellowship each year of the period of performance. The maximum stipend for a one-year fellowship is $45,000; the award ceiling may not exceed $350,000.

Unallowable activities are described in section D6. Funding Restrictions.

2. Background This program is authorized by 20 U.S.C. §956 et seq. Awards are subject to 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, and the General Terms and Conditions for Awards to Organizations (for grants and cooperative agreements issued December 26, 2014 or later).

According to the 1965 National Foundation on the Arts and the Humanities Act, “The term ‘humanities’ includes, but is not limited to, the study of the following: language, both modern and classical; linguistics; literature; history; jurisprudence; philosophy; archaeology;

comparative religion; ethics; the history, criticism and theory of the arts; those aspects of the social sciences which have humanistic content and employ humanistic methods; and the study and application of the humanities to the human environment with particular attention to reflecting our diverse heritage, traditions, and history and to the relevance of the humanities to the current conditions of national life.”

NEH Areas of Interest NEH is especially interested in supporting projects that advance humanities-related work in the following areas.

“A More Perfect Union”: NEH Special Initiative Advancing Civic Education and Commemorating the Nation’s 250th Anniversary As our nation approaches its 250th anniversary in 2026, NEH encourages projects that promote a deeper understanding of American history and culture and that advance civic education and knowledge of our core principles of government. The agency-wide “A More Perfect Union” initiative will help Americans better understand the world’s oldest constitutional democracy and how our founding ideals are met in a modern, pluralistic society.

NEH welcomes consideration of diverse topics in American history, from Native American culture to rural life to the rise of the industrial city, from the Civil War to the Cold War to the Civil Rights movement, etc. We also seek projects that examine foundational documents in U.S.

history, as well as projects that examine historical objects, places, traditions, events, and individuals who collectively shaped our states and nation. Applications about the contributions of under-represented communities are highly encouraged.

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Protecting our Cultural Heritage In response to the destruction of cultural heritage materials worldwide, NEH encourages applications for projects that study, document, or create digital representations of lost or imperiled cultural heritage materials. Proposed projects should be based on scholarly work and follow standards and best practices. Projects must demonstrate the capacity to be sustained and must be widely accessible to the public. Learn more about Protecting our Cultural Heritage.

Special encouragement for applicants in federally declared disaster areas Mindful of the importance of preserving cultural heritage threatened by natural disasters, and recognizing the importance of planning, mitigation, and long-term recovery efforts, we encourage applications from, and projects that support, cultural institutions in federally designated disaster areas. Project activities may include training sessions related to recovery efforts, development of regional mutual aid consortia, and workshops focused on emergency planning and response.

In addition, NEH especially encourages projects that include Native American organizations and communities as lead applicants and project partners.

Examples of previously funded projects may be found by using the NEH's Funded Projects Query Form available online at https://securegrants.neh.gov/publicquery/main.aspx.

To learn more about the National Endowment for the Humanities, visit https://www.neh.gov/about.

B. Federal Award Information

1. Type of Application and Award Type of applications sought: new.

NEH will provide funding in the form of grants.

2. Summary of Funding Approximately $2,200,000 is expected to be available to fund six recipients. You may apply for a ceiling amount of up to $350,000.

Programs that grant graduate degrees in art conservation may apply for up to $250,000 in outright funds and up to $100,000 in federal matching funds for a period of performance of not less than three years and up to five years. Programs that grant graduate degrees in art conservation requesting the full $350,000 must submit a budget reflecting total project costs of at least $450,000 ($250,000 in outright, $100,000 in federal matching funds, and $100,000 in required cost share for the federal matching funds).

All other applicants may apply for up to $350,000 in outright funds, or a combination of outright and matching funds, not to exceed $350,000 for a period of performance of up to three years.

NEH will not determine the amount available until Congress has enacted the final FY 2021 budget. This program notice is subject to the appropriation of funds, and is a contingency action taken to ensure that, should funds become available for this purpose, applications can be processed and funds awarded in a timely manner.

https://www.neh.gov/grants/protecting-our-cultural-heritage https://www.fema.gov/disasters/year https://www.fema.gov/disasters/year https://securegrants.neh.gov/publicquery/main.aspx https://www.neh.gov/about

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All applicants may apply for funds to provide a one-year postgraduate fellowship for emerging preservation professionals. These fellowships aim to bridge the gap between completion of graduate training and full-time employment by offering specialized training in preservation and access topics. Applicants may request funding for one fellowship each year of the period of performance. The maximum stipend for a one-year fellowship is $45,000; the award ceiling may not exceed $350,000.

The period of performance start date for all applicants may be no earlier than March 1, 2021.

C. Eligibility Information

1. Eligible Applicants Eligible applicants include U.S. nonprofit organizations with 501(c)(3) tax-exempt status, accredited public and 501(c)(3) institutions of higher education, state and local governmental agencies, and federally recognized Native American tribal governments.

Foreign and for-profit entities and individuals are not eligible to apply.

2. Cost Sharing Cost sharing is not required in this program, unless federal matching funds are requested.

Applicants may use voluntary cost sharing for projects in which the total costs exceed the amount awarded by NEH.

Cost sharing or matching is the portion of the project costs not paid by NEH funds. Cost sharing will not be considered in the evaluation of applications.

Voluntary cost sharing consists of the cash contributions made to a project by the applicant, including unrecovered indirect costs, and by third parties as well as third-party in-kind contributions. Third-party in-kind contributions means the value of non-cash contributions (such as property or services) that benefit the funded project, and are contributed by nonfederal third parties, without charge, to the recipient of the federal award.

When federal matching funds are requested, the recipient must raise cash contributions from nonfederal third parties and have them certified by NEH before the funds are released (see NEH’s Federal Matching Funds Guidelines). The full amount of federal matching funds may not be available for release in the first year of a multi-year period of performance. Federal matching funds are typically distributed on an annual basis over the life of the award. Funds raised to satisfy a match count toward an institution’s required cost share for a project.

Recipients are responsible for maintaining auditable records of cost sharing contributions. See 2 CFR §200.306 for additional information.

3. Other Eligibility Information Eligible applicants may submit multiple applications for separate and distinct projects under this announcement.

Two or more applications for federal funding and/or approved federal award budgets are not permitted to include overlapping project costs.

Consortia applications are welcome. When two or more eligible institutions or organizations collaborate on a project, one of them must serve as the lead applicant and administer the award http://www.neh.gov/grants/manage/federal-matching-funds-guidelines http://www.neh.gov/grants/manage/federal-matching-funds-guidelines https://www.ecfr.gov/cgi-bin/text-idx?SID=3aeab4e3a836f5b6807999701e518c94&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1306

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on behalf of the others. If funded, the lead applicant will be programmatically, fiscally, and legally responsible for the award.

NEH does not make awards to other federal entities or to applicants whose projects are so closely intertwined with a federal entity that the project takes on characteristics of the federal entity’s own authorized activities. This does not preclude applicants from using funds from, or sites and materials controlled by, other federal entities in their projects. Such resources may not, however, be used as gifts to release NEH matching funds.

NEH does not provide financial assistance to foreign institutions or organizations.

Nevertheless, otherwise eligible American institutions may apply for collaborative projects involving U.S. and foreign organizations provided they do not use NEH funds for the purpose of issuing subawards to any foreign organization, as defined by 2 CFR §200.92 and 2 CFR §200.330(a). This limitation does not preclude American institutions from obtaining the services of foreign individuals and consultants to carry out various programmatic activities on a fee-for-service basis, as specified in 2 CFR §200.459; it also does not preclude vendor contracts such as in-country transportation services. If you are interested in submitting an application for a project involving international collaboration, please consult beforehand with the division staff.

All application materials must be received by the application deadline. Late, incomplete, or ineligible applications will not be considered for funding under this notice. Applications that exceed specified page limits will not be reviewed. See the Application Components Table.

D. Application and Submission Information

1. Application Package You must apply electronically through Grants.gov Workspace, using either Workspace or your organization's system-to-system software. Use the Standard Form 424 - Short Organizational (SF-424 Short) application package associated with the funding opportunity, and follow the instructions provided by Grants.gov unless otherwise noted below.

The Preservation and Access Education and Training program application package is available in Grants.gov. A link to the application package can be found on the program resource page.

To request a paper copy of this announcement, please contact preservation@neh.gov.

Applicants who are deaf or hard of hearing (TTY users) can contact NEH via Federal Relay at 800-877-8399.

2. Content and Form of Application Submission Your application will consist of a narrative, budget, budget justification, and other required forms and components described below.

i. Project Narrative The narrative provides a comprehensive framework and description of all aspects of the proposed project. It should be succinct, self-explanatory, well organized, and free of technical terms and jargon so that peer reviewers can understand the proposed project.

You must limit the narrative to twelve numbered single-spaced pages with one-inch margins and a font size no smaller than eleven points.

NEH has aligned each section of the narrative with a corresponding review criterion. Refer to Section E1. Review Criteria for full descriptions.

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Successful applications will contain the information below. Use the following section headings for the narrative.

Project impact and the significance of the humanities collections to be served (corresponds to review criterion a) Discuss how the proposed project will support efforts to preserve or improve access to humanities collections. Describe how the project will address specific national, regional, or statewide needs, and the breadth of its impact on preservation and access practices. Identify the kinds of institutions, and the communities that they serve, that will benefit from practitioners participating in project activities. In addition, describe the significance of the humanities collections that will benefit. Explain how this project relates to others of a similar nature that currently exist or have existed in the past. Clarify the degree to which this project will build on past work or break new ground. Estimate approximately how many practitioners would benefit from the proposed educational programs and services. If your project includes a combination of different types of activities, explain how each activity, either on its own or in tandem, contributes to meeting broader needs in the field.

Methodology and work plan (corresponds to review criterion b) Describe the educational activities that the project would support. Discuss which pedagogical method(s) you plan to employ and why. Explain how you would adopt recognized curricular and accepted professional training approaches, unless you are developing new curricula.

Provide a summary of your work plan for each educational activity that you are proposing. If your project includes a combination of programmatic activities, provide a detailed work plan for each activity.

Include the following, as appropriate.

Projects to support emergency planning, response, mitigation, and recovery Explain how the proposed project would support recovery and mitigation efforts in a federally declared disaster area. Include information about the nature of the damage to cultural heritage, existing preparedness and response activities, and ongoing needs in the area. Applicants must demonstrate an ability to work with public and private partners in relief efforts.

Projects to support training programs offered by preservation field services, networks, and consortia Explain how the service or network would promote the care of humanities collections or improve the knowledge, skills, and abilities of staff in cultural heritage organizations.

Incorporate a detailed account of each type of activity that will be implemented during the period of performance, including staff involved, procedures to be followed, fees to be charged, and number of institutions or participants who would benefit.

Projects to support one-year postgraduate fellowships Demonstrate institutional commitment to supporting the postgraduate fellowship. Describe how the fellow will be mentored, and outline the proposed activities the fellow would undertake.

Projects to satisfy educational needs and to support activities of master’s degree programs Explain how the proposed project would meet evolving needs in the field by supporting the education of the next generation of cultural heritage professionals who will care for humanities collections. Include the proposed curriculum, learning outcomes, and the structure and duration of the program. Explain the appropriateness of the chosen methods and program structure, the number of students who would benefit, and the level of funding that would

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support the students. Outline strategies for monitoring and evaluating project outcomes.

Provide course outlines and the structure of the program in Attachment 7: Additional supporting documentation.

Projects to offer continuing education opportunities Describe the importance of the topic, the content of the curriculum, the intended audience (including prerequisites for attending and the cost of attending), the time and location of the program, and the program’s expected outcomes. Explain how the program’s structure is appropriate for the topics in question and the educational needs or level of the attendees. List any outputs or outcomes of the activities, including specialized training materials. Explain strategies to monitor project outcomes and how you would evaluate its impact. Provide detailed outlines and the program curriculum in Attachment 8: Additional supporting documentation.

Participant recruitment and outreach (corresponds to review criterion c) Describe the process for selecting participants or students for educational activities supported under your project. Describe the outreach you would conduct to attract new participants and how your recruitment strategy addresses needs in the field. Describe the selection criteria you would apply to ensure that participation matches those needs. Projects planning to recruit from minority or traditionally underserved communities should address how outreach strategies will be customized to reach those communities.

Evaluation (corresponds to review criterion d) Discuss how the recipient and participants will evaluate programs. Describe how the evaluation will measure the longer-term impacts of training on collection care and access and the professional expertise of participants. You may include detailed descriptions of assessment strategies, including sample survey instruments or other tools in Attachment 7: Additional supporting documentation. If your project has previously received support, describe the outcomes and impact of the previously funded activities. NEH encourages thorough assessment strategies that seek to measure the outcomes of education and training efforts on preservation and access practices.

Staff, faculty, and consultants (corresponds to review criterion e) For each person responsible for creating and conducting the programs, courses, symposia, workshops, or events, provide a short paragraph listing the person’s name, relevant professional expertise, and a brief description of his or her responsibilities.

NARRATIVE GUIDANCE

To ensure that you fully address the review criteria, this table provides a crosswalk between the narrative language and where each section falls within the review criteria.

Narrative Section Review Criteria

Project impact and the significance of the humanities collections to be served the national, regional, or statewide impact of the proposed activities for improving preservation and access practices for humanities collections, along with the significance of the humanities collections that would be served

Methodology and work plan the soundness of the methodology and the program’s structure and activities

Participant recruitment and outreach the proposed plans to evaluate project activities and outcomes in relation to anticipated project impact

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Evaluation the training and experience of the staff in relation to the activity for which support is requested

Staff, faculty, and consultants the reasonableness of the project’s budget in relation to anticipated results

ii. Budget Applicants must submit a project budget using the Research and Related Budget Form found in the Grants.gov application package, and attach a budget justification in section L of this form.

Complete a detailed budget for the period of performance requested. The form will generate a cumulative budget for the period of performance.

Required fields are indicated in yellow. If no funds are requested for a required field, enter "0."

You must round to the nearest whole dollar amount in all dollar fields.

Programs that grant graduate degrees in art conservation requesting the full $350,000 must submit a budget reflecting total project costs of at least $450,000 ($250,000 in outright, $100,000 in federal matching funds, and $100,000 in required cost share for the federal matching funds).

All of the items listed, whether supported by NEH funds or required cost sharing contributions (if applicable), must be reasonable, necessary to accomplish project objectives, allowable in terms of 2 CFR 200 Subpart E - Cost Principles, auditable, and incurred during the period of performance. All costs are subject to audit, record retention and other requirements set forth in 2 CFR 200 Subpart F.

The inclusion of a cost category on the Research and Related Budget Form does not automatically indicate that an expense is allowable in this program. See D6. Funding Restrictions for a list of unallowable costs. Carefully review these instructions to ensure that costs are not disallowed.

When indirect costs are charged to the project, ensure that expenses included in the organization's indirect cost pool are not charged to the project as direct costs. For further information, see Section H. Indirect Costs.

Introductory Fields If not pre-populated, indicate your organization’s D-U-N-S® number, the name of your organization, and the period of performance start and end dates. The period of performance start and end dates should be the same as your SF-424 Application for Federal Assistance - Short Organizational. Check “Project” for budget type.

Section A. Senior/Key Person Include the names of the project director and other senior/key persons employed by the applicant organization who are involved in the project.

Indicate the name and project role of each senior/key person. Enter the annual compensation and identify the number of months the senior/key person will devote to the project in the applicable box (i.e., calendar, academic, summer). Use either calendar months or a combination of academic and summer months.

If effort does not change throughout the year, you may use only the calendar months column.

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process requires noting each separately even if effort remains constant. If effort varies between academic and summer months, leave the calendar months column blank and use only the academic and summer months columns. If your institution does not use a 9-month academic year or a 3-month summer period, indicate your institution's definition of these in Section L.

Budget Justification.

Regardless of the number of months being devoted to the project, indicate the salary and amount of fringe benefits being requested for the senior/key person. Per 2 CFR §200.431, fringe benefits are allowances and services provided by employers to their employees as compensation in addition to regular salaries and wages. Fringe benefits include, but are not limited to, the costs of leave (vacation, family-related, sick or military), employee insurance, pensions, and unemployment benefit plans. The sum of requested salary and fringe benefits will automatically calculate for each senior/key person.

The form can accommodate up to eight senior/key persons. If you are requesting funds for more senior/key persons than the form allows, you must include an attachment listing the additional senior/key person(s) in the "Additional Senior/Key Persons" field. Use the same format as the budget form and include all the information identified in this section. If you have attached a file with additional senior/key persons, enter the total funds requested for everyone listed in the attachment in the "Total Funds requested for all Senior/Key Persons in the attached file" field.

All salaries and wages claimed must be in compliance with 2 CFR §§200.430 and 466. All fringe benefits claimed must be in compliance with 2 CFR §200.431.

Do not list details of collaborators at other institutions or consultants here, as they will be included in Section F. Other Direct Costs.

Section B. Other Personnel For each project role category described below, identify the number of personnel proposed, the total number of months, the total salary, and total fringe requested as described in Section A.

Senior/Key Person. Totals will be automatically calculated.

Post-doctoral associates, graduate students, and undergraduate students For all post-doctoral associates, graduate students, and undergraduate students, individually list names, roles, associated months, and requested salary and fringe benefits in Section L. Budget Justification.

As a matter of programmatic policy, tuition remission is not allowed in this program.

Secretarial/Clerical In most circumstances, the salaries of administrative, secretarial, or clerical staff at educational institutions and nonprofit organizations are included as part of indirect costs (Section H.

Indirect Costs). However, examples of situations where direct charging of administrative or clerical staff salaries may be appropriate may be found at 2 CFR §200.413 (c).

Inclusion of such costs may be appropriate only if all of the following conditions are met:

1. Administrative or clerical services are directly involved in a project or activity (for example, a project coordinator)

2. Individuals involved can be specifically identified with the project or activity

3. Such costs are explicitly included in the budget or have prior written approval of the federal awarding agency

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Requests for direct charging for secretarial/clerical personnel (i.e., administrative and clerical staff) must be appropriately justified in Section L. Budget Justification. For all individuals classified as secretarial/clerical, provide a justification (in the budget justification) documenting how they meet all four conditions. NEH may request additional information for these positions in order to assess allowability.

Other Project Roles List any additional project role(s) in the blank(s) provided. Identify the number of each personnel proposed.

You may include up to six named roles. If you have more than six, you must combine project roles here and add an explanation about the named roles in Section L. Budget Justification.

All salaries and wages claimed must be in compliance with 2 CFR §§200.430 and 466. All fringe benefits claimed must be in compliance with 2 CFR §200.431.

Do not list details of collaborators at other institutions or consultants here, as they will be included in Section F. Other Direct Costs.

Section C. Equipment Description List each item of equipment to be purchased with Federal funds and its estimated cost (including shipping and maintenance), and justify each in Section L. Budget Justification.

Equipment may be purchased for a project if an analysis demonstrates that purchasing is more economical and practical than leasing (equipment rental/user fees should be included in the budget in Section F. Other Direct Costs). Equipment is defined as nonexpendable personal property costing $5,000 or more and having a service life of more than one year (unless the organization has established a lower level). See 2 CFR §§200.313 and 439.

Consistent with Executive Order 13788 (“Buy American and Hire American”), recipients and subrecipients who purchase equipment and products costing $10,000 or more per unit with grant funds should purchase only American-made equipment and products. This encouragement does not apply to commercial information technology.

You may add up to ten equipment items to this list. If you request funds for more equipment than the form allows, you must include an attachment listing the additional equipment items in this "Additional Equipment" field. Enter the information in a separate file and attach it as a PDF. List each additional item and the funds requested for each individual item. If you have attached a file with additional equipment, enter the total funds requested for all the equipment listed in the attachment.

Total equipment costs will be automatically calculated based on the sum of the "Funds Requested" column and the "Total funds requested for all equipment listed in the attached file" field.

Section D. Travel Enter the total funds requested for both domestic (both local and long-distance) and foreign travel. In Section L. Budget Justification, include the purpose, destination, dates of travel (if known), and the names and number of travelers for each trip. If the dates of travel are not known, specify the estimated length of trip (e.g., 3 days). All trips—both foreign and domestic—must be justified individually.

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For local travel, outline the mileage rate, number of miles, reason for travel and staff member/consumers completing the travel. For long-distance travel, calculate per diem amounts for meals and lodging using written institutional policy. The lowest available commercial fares for coach or equivalent accommodations must be used. Any arrangements made on a non-refundable basis are at the risk of the recipient if the services must be cancelled for any reason. All travel costs claimed must be in compliance with 2 CFR §200.474, and foreign travel must comply with article 10 of the General Terms and Conditions for Awards to Organizations.

NEH funds may not be used to support attendance at regularly-occurring professional meetings unless the purpose of attending is to disseminate project-related findings.

Total travel costs will automatically calculate based on domestic and foreign travel costs. Travel to Canada and Mexico should be considered foreign travel.

Section E. Participant/Trainee Support Costs Per 2 CFR §200.75, participant support costs are direct costs for expenses such as stipends, travel allowances, subsistence allowances, and registration fees paid to or on behalf of participants or trainees (but not employees) in connection with conferences or training projects.

Per 2 CFR §200.432, a conference is defined as a meeting, retreat, seminar, symposium, workshop or event whose primary purpose is the dissemination of technical information beyond the non-Federal entity and is necessary and reasonable for successful performance under the Federal award.

Justify participant/trainee support costs in Section L. Budget Justification.

Total participant support costs will be automatically calculated based on the sum of the Funds Requested column.

1. Tuition/Fees/Health Insurance Leave this field blank.

2. Stipends List the total funds requested for Participant/Trainee stipends.

3. Travel List the total funds requested for Participant/Trainee travel. In Section L. Budget Justification, name the travelers (if possible) and reflect the travel expenses for each (e.g., roundtrip airfare, mileage or public transportation, related parking, etc.). Any arrangements made on a non-refundable basis are at the risk of the recipient or participant if the services must be cancelled for any reason.

4. Subsistence List the total funds requested for Participant/Trainee subsistence. Subsistence expenses include:

(a) Lodging and service charges;

(b) Meals, including taxes and tips; and

(c) Incidental expenses (fees and tips given to porters, baggage carriers, hotel staff, and staff on ships).

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5. Other Describe any other Participant/Trainee support costs (e.g., local ground transportation to various venues, admission fees, bottled water, etc.) and list the total funds requested for all other Participant/Trainee costs described.

Number of Participants/Trainees List the total number of proposed Participants/Trainees. The value of this field cannot exceed 999.

Section F. Other Direct Costs Total Other Direct Costs will be automatically calculated based on the sum of the Funds Requested column.

1. Materials and Supplies List the total funds requested for materials and supplies. Include the total funds requested for materials and supplies to be used in the project costing the lesser of the capitalization level established by the applicant or $5,000, regardless of the length of its useful life. See 2 CFR §§200.314 and 453.

In Section L. Budget Justification, indicate general categories, including an amount for each category. Categories with amounts less than $1,000 are not required to be itemized.

2. Publication Costs List the total funds requested for publication costs. The proposal budget may request funds for the costs of documenting, preparing, publishing, or otherwise making available to others, the findings and products of the work conducted under the award. Include supporting information in Section L. Budget Justification.

3. Consultant Services List the total funds requested for all consultant services. Identify the following items in Section L. Budget Justification, as applicable:

• each consultant, the services he/she will perform, total number of days, travel costs, and the total estimated costs; and

• persons who are confirmed to serve on external advisory committees to the project.

Describe the services to be performed.

All consultant fees claimed must be in compliance with 2 CFR §200.459.

4. Automated Data Processing (ADP)/Computer Services List the total funds requested for ADP/computer services. The cost of the applicant’s computer services, including computer-based retrieval of scientific, technical, and education information may be requested. In Section L. Budget Justification, include the established computer service rates at the proposing organization, if applicable. If such services are provided by a third-party, include them in line 5 Subawards/Consortium/Contractual Costs.

5. Subawards/Consortium/Contractual Costs List the total funds requested for project activities to be undertaken by third-party subrecipients. This includes subawards and other contractual costs proposed for the project. A complete itemization of the cost comprising the charge should be provided in Section L. Budget Justification organized using the same categories present on the Research and Related budget.

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If there is more than one subrecipient, each must be justified separately in the budget justification. See 2 CFR §§200.330 and 331 for additional information.

Per 2 CFR §§200.92 and 330(a), subaward means an award provided by a pass-through entity (the recipient) to a subrecipient for the subrecipient to carry out part of a Federal award received by the pass-through entity. It does not include payments to a contractor (as defined in 2 CFR §200.23) or payments to an individual that is a beneficiary of a Federal program. A subaward may be provided through any form of legal agreement, including an agreement that the pass-through entity considers a contract.

This line item should include both direct and indirect costs for all subrecipients. If a subrecipient is claiming indirect costs, include their federally negotiated indirect cost rate agreement as part of Attachment 8: Federally negotiated indirect cost rate agreement.

Contractual costs as defined in 2 CFR §§200.22 and 330(b), are occasionally sufficiently high to warrant a categorical breakdown of costs. When this is the case, provide detailed information as part of Section L. Budget Justification.

6. Equipment or Facility Rental/User Fees List the total funds requested for equipment or facility rental/user fees. In Section L. Budget Justification, identify and justify each rental/user fee.

Applicants may charge depreciation in compliance with 2 CFR §200.436. If the equipment was purchased with federal funds under another award, user fees may be appropriate (see 2 CFR §200.313 (c)(2)). The applicant may not charge both depreciation and user fees.

Per 2 CFR §200.432, allowable conference costs may include rental of facilities.

The Hotel and Motel Fire Safety Act of 1990 (Pub. L. 101-391) states that federally funded meetings and conferences cannot be held in properties that do not comply with the law. The Act is applicable to all places of public accommodation affecting commerce, and requires that such properties are equipped with:

• hard-wired, single-station smoke detectors in each guestroom in accordance with the National Fire Protection Association (NFPA) standard 72;

• an automatic sprinkler system, with a sprinkler head in each guest room in compliance with NFPA standards 13 or 13R. Properties three stories or lower in height are exempt from the sprinkler requirement.

Note: 'place of public accommodation affecting commerce' means any inn, hotel, or other establishment not owned by the Federal Government that provides lodging to transient guests, except that such term does not include an establishment treated as an apartment building for purposes of any State or local law or regulation or an establishment located within a building that contains not more than five rooms for rent or hire and that is actually occupied as a residence by the proprietor of such establishment.

The United States Fire Administration (USFA) is charged with carrying out FEMA's responsibilities with respect to the Hotel and Motel Fire Safety Act of 1990. In addition to compiling, maintaining and publishing the National Master List, USFA is also responsible for taking steps to encourage states to promote the use of automatic sprinkler systems and automatic smoke detection systems.

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7. Alterations and Renovations Do not include any expenses under 7. Alterations and Renovations. Per 2 CFR §200.462, costs incurred for ordinary and normal rearrangement and alteration of facilities are allowable as indirect costs.

8-10. Other Include items not previously listed, such as postgraduate…