PKG00260216-instructions.pdf

OMB No. 1121-0329 Approval Expires 11/30/2020

U.S. Department of Justice Office of Justice Programs Bureau of Justice Assistance

The Justice and Mental Health Collaboration Program FY 2020 Competitive Grant Solicitation

CFDA # 16.745

Grants.gov Solicitation Number: BJA-2020-17114

Solicitation Release Date: March 19, 2020

Application Deadline: 11:59 p.m. eastern time (ET) on May 18, 2020

The U.S. Department of Justice (DOJ), Office of Justice Programs (OJP), Bureau of Justice Assistance (BJA) is seeking applications for the Justice and Mental Health Collaboration Program. This program furthers the Department’s mission by providing support to law enforcement and other criminal justice agencies to partner with mental health agencies and reduce crime and recidivism associated with people with mental illnesses.

This solicitation incorporates the OJP Grant Application Resource Guide by reference. It provides guidance to applicants on how to prepare and submit applications for funding to OJP. If this solicitation expressly modifies any provision in the OJP Grant Application Resource Guide, the applicant is to follow the guidelines in this solicitation as to that provision.

Eligibility (Who may apply):

The following entities are eligible to apply:

• States

• Units of local government

• Federally recognized Indian tribal governments (as determined by the Secretary of the Interior)

BJA will only accept applications that demonstrate the proposed project will be administered jointly by an agency with responsibility for criminal or juvenile justice activities and a mental health agency.

All recipients and subrecipients (including any for-profit organization) must forgo any profit or management fee.

Contact information For technical assistance with submitting an application, contact the Grants.gov Customer Support Hotline at 800–518–4726 or 606–545–5035, at https://www.grants.gov/web/grants/support.html, or at support@grants.gov. The Grants.gov Support Hotline operates 24 hours a day, 7 days a week, except on federal holidays.

https://www.usdoj.gov/ https://www.ojp.usdoj.gov/ https://bja.ojp.gov/ https://bja.ojp.gov/ https://www.ojp.gov/funding/Apply/Resources/Grant-App-Resource-Guide.htm https://www.grants.gov/web/grants/support.html mailto:support@grants.gov

BJA-2020-17114

An applicant that experiences unforeseen Grants.gov technical issues beyond its control that prevent it from submitting its application by the deadline must email the contact identified below within 24 hours after the application deadline to request approval to submit its application after the deadline. Additional information on reporting technical issues appears under “Experiencing Unforeseen Grants.gov Technical Issues” in the How To Apply (Grants.gov) section in the OJP Grant Application Resource Guide.

For assistance with any unforeseen Grants.gov technical issues beyond an applicant’s control that prevent it from submitting its application by the deadline, or any other requirement of this solicitation, contact the National Criminal Justice Reference Service (NCJRS) Response Center:

toll-free at 800–851–3420; via TTY at 301–240–6310 (hearing impaired only); email grants@ncjrs.gov; fax to 301–240–5830; or web chat at https://webcontact.ncjrs.gov/ncjchat/chat.jsp. The NCJRS Response Center hours of operation are 10:00 a.m. to 6:00 p.m. eastern time, Monday through Friday, and 10:00 a.m. to 8:00 p.m.

eastern time on the solicitation close date.

A solicitation webinar will be held on April 8, 2020 at 2 p.m. ET. This webinar will provide a detailed overview of the solicitation and allow an opportunity for interested applicants to ask questions. Preregistration is required for all participants. Register by clicking here and following the instructions. After the webinar, we will link to the webinar recording from BJA’s website.

Deadline Details Applicants must register with Grants.gov at https://www.grants.gov/web/grants/register.html prior to submitting an application. All applications are due by 11:59 p.m. eastern time on May 18, 2020.

To be considered punctual, an application must be submitted by the application deadline using Grants.gov, and the applicant must have received a validation message from Grants.gov that indicates successful and timely submission. OJP urges applicants to submit applications at least 72 hours prior to the application due date, to allow time for the applicant to receive validation messages or rejection notifications from Grants.gov, and to correct in a timely fashion any problems that may have caused a rejection notification.

An applicant must use the Add Attachment button to attach a file to its application. Do not click the paperclip icon to attach files. This action will not attach the files to the application. After adding an attachment, select the View Attachment button to confirm you attached the correct file. To remove the file, select the Delete Attachment button.

OJP encourages all applicants to read this Important Notice: Applying for Grants in Grants.gov.

For additional information, see the How to Apply (Grants.gov) section in the OJP Grant Application Resource Guide.

https://www.ojp.gov/funding/Apply/Resources/Grant-App-Resource-Guide.htm#howToApply mailto:grants@ncjrs.gov https://webcontact.ncjrs.gov/ncjchat/chat.jsp https://justicecenter.webex.com/mw3300/mywebex/default.do?nomenu=true&siteurl=justicecenter&service=6&rnd=0.9833522866073455&main_url=https%3A%2F%2Fjusticecenter.webex.com%2Fec3300%2Feventcenter%2Fevent%2FeventAction.do%3FtheAction%3Ddetail%26%26%26EMK%3D4832534b00000004f0779e6d05e92803d905af6b7aeee4a7a4b0f23b65cda4e2eed4fec77f6113da%26siteurl%3Djusticecenter%26confViewID%3D155451053320449731%26encryptTicket%3DSDJTSwAAAATODpD5j4lzVfBwVebK3x4N_PxQLOvrIsHGJ_daG7p8hQ2%26 https://www.grants.gov/web/grants/register.html https://ojp.gov/funding/Apply/Grants-govInfo.htm https://www.ojp.gov/funding/Apply/Resources/Grant-App-Resource-Guide.htm#howToApply

Contents A. Program Description

Overview:

Project-specific Information:

Objectives and Deliverables Program-specific Priority Areas OJP Policy Priority Areas Evidence-based Programs or Practices Information Regarding Potential Evaluation of Programs and Activities

B. Federal Award Information Type of Award Financial Management and System of Internal Controls Budget Information Cost Sharing or Match Requirement Pre-agreement Costs (also known as Pre-award Costs) Limitation on Use of Award Funds for Employee Compensation; Waiver Prior Approval, Planning, and Reporting of Conference/Meeting/Training Costs Costs Associated with Language Assistance (if applicable)

C. Eligibility Information D. Application and Submission Information

What an Application Should Include How to Apply (Grants.gov) Registration and Submission Steps

E. Application Review Information Review Criteria Review Process

F. Federal Award Administration Information Federal Award Notices Administrative, National Policy, and Other Legal Requirements Information Technology (IT) Security Clauses General Information about Post-federal Award Reporting Requirements

G. Federal Awarding Agency Contact(s) H. Other Information

Freedom of Information and Privacy Act (5 U.S.C. 552 and 5 U.S.C. 552a) Provide Feedback to OJP Appendix A: Application Checklist Appendix B: Certification regarding Cooperation with Federal Law Enforcement Appendix C: Certification regarding Noninterference with Federal Law Enforcement Appendix D: Certification regarding Nondisclosure of Federal Law-Enforcement Information

THE JUSTICE AND MENTAL HEALTH

COLLABORATION PROGRAM

CFDA # 16.745

A. Program Description

Overview:

The Justice and Mental Health Collaboration Program (JMHCP) supports cross-system collaboration to improve public safety responses and outcomes for individuals with mental illnesses (MI) or co-occurring mental illness and substance abuse (CMISA) who come into contact with the justice system. This program supports public safety efforts through partnerships with social services and other organizations that will enhance responses to people with MI and CMISA.

Statutory Authority: This program is authorized by the Mentally Ill Offender Treatment and Crime Reduction Act of 2004 (MIOTCRA) (Public Law 108-414) and the Mentally Ill Offender Treatment and Crime Reduction Reauthorization and Improvement Act of 2008 (Public Law 110-416), as amended by the 21st Century Cures Act (Public Law 114-255), 34 U.S.C.

10651; Additional authority is provided by the Consolidated Appropriations Act, 2020, Public Law No. 116-93, 133 Stat 2317, 2409

Project-specific Information:

The Justice and Mental Health Collaboration Program offers grants to help entities prepare comprehensive plans to implement collaboration programs that target qualified offenders and promote public safety and public health. Specifically, per the authorizing statute, grants awarded under this program shall be used to create or expand:

• Programs that support cooperative efforts by public safety officials and service providers (at any point in the system) to connect individuals with MI or CMISA with treatment and social services

• Mental health courts or other court-based programs

• Programs that offer specialized training for public safety officials and mental health providers in order to respond appropriately to individuals with MI or CMISA

• Programs that support intergovernmental cooperation between state and local governments to address enhanced support to individuals with MI or CMISA

For additional information on the program, please refer to BJA’s JMHCP website:

https://bja.ojp.gov/program/justice-and-mental-health-collaboration-program-jmhcp/overview#horizontalTab1.

It is strongly encouraged that potential applicants review Behavioral Health Diversion Interventions: Moving from Individual Programs to a Systems-Wide Strategy (https://csgjusticecenter.org/publications/behavioral-health-diversion-interventions-moving-https://bja.ojp.gov/program/justice-and-mental-health-collaboration-program-jmhcp/overview#horizontalTab1 https://bja.ojp.gov/program/justice-and-mental-health-collaboration-program-jmhcp/overview#horizontalTab1 https://csgjusticecenter.org/publications/behavioral-health-diversion-interventions-moving-from-individual-programs-to-a-systems-wide-strategy/ from-individual-programs-to-a-systems-wide-strategy/), which was developed based on work with previous JMHCP grantees.

Objectives and Deliverables Per the authorizing statute, the JMHCP grant requires a two-phase process consisting of planning and implementation activities during which grantees will develop a coordinated approach to implementing or enhancing services for justice-involved individuals with MI and CMISA. Applicants must submit one application that proposes detailed activities for both a planning phase and an implementation phase.

The planning phase can be for up to 12 months and the implementation phase will begin once the grantee has met the requirements of the planning phase and will continue for the remaining time of the grant. Applicants must demonstrate that at least one criminal justice agency and one mental health agency will participate in the administration of the program.

BJA is seeking applicants under the following three specific purpose areas. For any of the purpose areas, the applicant must propose programming that is consistent with the goals of the authorizing legislation as described on pages 4–6.

Purpose Area 1: Embedding Clinicians in Law Enforcement Agencies (Competition ID BJA-2020-18312) This purpose area allows for social workers and/or mental health professionals to be placed (embedded) in law enforcement agencies to assist officers during encounters with people in mental health crisis. Applicants under this purpose area can use funding to pay for salaries as well as other expenses such as training and other coordination activities to ensure implementation of the collaborative program.

Purpose Area 2: Support for Mental Health Centers (Competition ID BJA-2020- 18313) This purpose area funds operational expenses for centers that provide assistance to those with severe mental health needs who are at risk of recidivism. These mental health centers can provide, but are not limited to, the following services: crisis care, residential treatment, outpatient mental health and primary care services, and community reentry supports.

Purpose Area 3: Mitigating Threats of Targeted Violence (Competition ID BJA- 2020-18314) This purpose area supports law enforcement and prosecutors to respond to and mitigate threats of targeted violence. Today, law enforcement is faced with threats from violent individuals often enhanced or complicated by life stressors such as mental illness and substance abuse. Funds under this purpose area can be used by state and local prosecutors and investigators to seek assistance from mental health professionals and threat assessment experts to identify and disrupt individuals who are mobilizing toward violence.

The Department of Justice has implemented a nationwide threat mitigation, disruption, and early engagement program to address rapidly evolving threats that may target a wide variety of locations, including schools, workplaces, and houses of worship. State and local governments are encouraged to build multidisciplinary threat assessment and threat management teams, including both law enforcement and non-law enforcement stakeholders, threat assessment professionals, intervention teams, and community https://csgjusticecenter.org/publications/behavioral-health-diversion-interventions-moving-from-individual-programs-to-a-systems-wide-strategy/ groups to assist in the prevention of threats posed by individuals mobilizing toward violence.

It is expected that applicants closely consult with designated points of contact at the Federal Bureau of Investigation (FBI), the United States Attorney (USAO), and other federal law enforcement agencies in their districts in developing and implementing these plans.

Applicants may propose to use funds to support the Forensic Assertive Community Treatment (FACT) model. For more information, please visit:

https://store.samhsa.gov/product/Forensic-Assertive-Community-Treatment-FACT-A- Service-Delivery-Model-for-Individuals-With-Serious-Mental-Illness-Involved-With-the- Criminal-Justice-System/PEP19-FACT-BR.

The Objectives and Deliverables are directly related to the performance measures that demonstrate the results of the work completed, as discussed under:

What an Application Should Include.

Program-specific Priority Areas:

In FY 2020, and in addition to executing any OJP policy prioritization that may be applicable, priority consideration will be given to applications that:

• Promote effective strategies by law enforcement to identify and reduce the risk of harm to individuals with MI or CMISA and to public safety.

• Promote effective strategies for identification and treatment of female offenders with MI and CMISA.

• Promote effective strategies to expand the use of mental health courts and related services.

• Propose interventions that have been shown by empirical evidence to reduce recidivism.

• When appropriate, use validated assessment tools to target offenders with a moderate or high risk of recidivism and a need for treatment services.

• Propose to establish a local working group (multidisciplinary threat assessment and threat management teams) comprised of law enforcement officials, prosecutors, mental health professionals, threat assessment professionals, intervention teams, subject matter experts, and community groups to detect and mitigate local threats of violence. These local working groups are strongly encouraged to consult with their local USAO and the FBI’s Field Division.

To receive priority consideration under any of these areas, applicants must identify, in the application abstract, each area for which priority consideration is being sought, and describe, in the program narrative, how the applicant will address each priority.

OJP Policy Priority Areas In FY 2020, and in addition to executing any program-specific prioritization that may be applicable, OJP will give priority consideration to applications as follows:

• Applications from federally recognized tribes https://store.samhsa.gov/product/Forensic-Assertive-Community-Treatment-FACT-A-Service-Delivery-Model-for-Individuals-With-Serious-Mental-Illness-Involved-With-the-Criminal-Justice-System/PEP19-FACT-BR https://store.samhsa.gov/product/Forensic-Assertive-Community-Treatment-FACT-A-Service-Delivery-Model-for-Individuals-With-Serious-Mental-Illness-Involved-With-the-Criminal-Justice-System/PEP19-FACT-BR https://store.samhsa.gov/product/Forensic-Assertive-Community-Treatment-FACT-A-Service-Delivery-Model-for-Individuals-With-Serious-Mental-Illness-Involved-With-the-Criminal-Justice-System/PEP19-FACT-BR

• Applications that address specific challenges that rural communities face

• Applications that demonstrate that the individuals who are intended to benefit from the requested grant reside in high-poverty areas or persistent-poverty counties

• Applications that offer enhancements to public safety in economically distressed communities (Qualified Opportunity Zones)

• Applications for Purpose Area 1 that go to enhancing criminal justice and public safety by indicating agreement to comply with one or more of the following law enforcement-related award conditions:

o Where the application is from a State or local government entity that operates at least one correctional facility (as defined at 34 U.S.C. 10251(a)(7)), applications in which the applicant agrees to comply with award conditions related to cooperation with federal law enforcement, as set forth in Appendix B.

o Where the application is from a State or local government entity, applications in which the applicant agrees to comply with award conditions related to noninterference with federal law enforcement, as set forth in Appendix C.

o Where the application is from a State or local government entity, applications in which the applicant agrees to comply with award conditions related to nondisclosure of federal law enforcement information, as set forth in Appendix D.

To receive priority consideration under the rural priority, applicants must describe what makes the geographic service area rural (using U.S. Census or other appropriate government data; for assistance, applicants may wish to refer to https://www.census.gov/programs-surveys/geography/guidance/geo-areas/urban-rural.html), how isolated the area is from needed services, and how they will address specific challenges in rural communities.

To receive priority consideration under the poverty priority, the applicant must provide information to demonstrate that the individuals who are intended to benefit from the requested grant reside in high-poverty areas or persistent poverty counties. For purposes of this priority consideration, the term ‘‘high-poverty area’’ means any census tract with a poverty rate of at least 20 percent as measured by the 2013–2017 5-year data series available from the American Community Survey of the Census Bureau (applicants may search by census tract at https://www.census.gov/acs/www/data/data-tables-and-tools/narrative-profiles/2017/) and the term ‘‘persistent poverty counties’’ means any county that has had 20 percent or more of its population living in poverty over the past 30 years, as measured by the 1990 and 2000 decennial censuses and the most recent Small Area Income and Poverty Estimates (applicants may search by county at https://www.census.gov/data/tables/time-series/dec/census-poverty.html and at https://www.census.gov/programs-surveys/saipe.html).

To receive priority consideration under the Qualified Opportunity Zones priority, applicants must include information that specifies how the project will enhance public safety in the specified QOZs. For resources on QOZs, and for a current list of designated QOZs, see the U.S.

Department of the Treasury’s resource webpage, accessible at https://www.cdfifund.gov/pages/opportunity-zones.aspx.

To receive priority consideration under Purpose Area 1 for enhancing criminal justice and public safety by agreeing to comply with one or more award conditions related to law enforcement, https://www.census.gov/programs-surveys/geography/guidance/geo-areas/urban-rural.html https://www.census.gov/programs-surveys/geography/guidance/geo-areas/urban-rural.html https://www.census.gov/acs/www/data/data-tables-and-tools/narrative-profiles/2017/ https://www.census.gov/data/tables/time-series/dec/census-poverty.html https://www.census.gov/data/tables/time-series/dec/census-poverty.html https://www.census.gov/programs-surveys/saipe.html https://www.cdfifund.gov/pages/opportunity-zones.aspx applicants can agree to one or more of a series of award conditions (and will receive priority points for each accepted condition):

• To receive priority consideration under the priority for cooperation with federal law enforcement, applicants must sign and submit the certification provided in Appendix B.

• To receive priority consideration under the priority for noninterference with federal law enforcement, applicants must sign and submit the certification provided in Appendix C.

• To receive priority consideration under the priority for nondisclosure of federal law-enforcement information, applicants must sign and submit the certification provided in Appendix D.

OJP policy priority consideration will consist of receiving additional points in the application scoring process. Receipt of priority consideration does not guarantee that an application will be funded; nor will the failure to receive priority consideration necessarily mean that an application will not be funded.

Evidence-based Programs or Practices OJP strongly emphasizes the use of data and evidence in policymaking and program development in criminal justice, juvenile justice, and crime victim services. For additional information and resources on evidence-based programs or practices, see the OJP Grant Application Resource Guide.

Information Regarding Potential Evaluation of Programs and Activities Applicants should note that OJP may conduct or support an evaluation of the programs and activities funded under this solicitation. For additional information, see the OJP Grant Application Resource Guide section titled Information Regarding Potential Evaluation of Programs and Activities.

B. Federal Award Information

Maximum number of awards BJA expects to make 25

Estimated maximum dollar amount for each award Up to $750,000

Total amount anticipated to be awarded under this solicitation $19,000,000

Period of performance start date October 1, 2020

Period of performance duration Up to 36 months

BJA may, in certain cases, provide additional funding in future years to awards made under this solicitation, through continuation awards. OJP will consider, among other factors, OJP’s strategic (programmatic and policy) priorities, a recipient’s overall management of the award, and progress of award-funded work, when making continuation award decisions.

Under this solicitation, only one application by any particular applicant entity will be considered.

An entity may, however, be proposed as a subrecipient (subgrantee) in more than one application.

BJA may elect to fund applications submitted under this FY 2020 solicitation in future fiscal years, dependent on, among other considerations, the merit of the applications and on the availability of appropriations.

https://www.ojp.gov/funding/Apply/Resources/Grant-App-Resource-Guide.htm#evidenceBased https://www.ojp.gov/funding/Apply/Resources/Grant-App-Resource-Guide.htm#evidenceBased https://www.ojp.gov/funding/Apply/Resources/Grant-App-Resource-Guide.htm#potentialEvaluation https://www.ojp.gov/funding/Apply/Resources/Grant-App-Resource-Guide.htm#potentialEvaluation

All awards are subject to the availability of appropriated funds and to any modifications or additional requirements that may be imposed by law.

Type of Award BJA expects to make awards under this solicitation as grants. See the Administrative, National Policy, and Other Legal Requirements section of the OJP Grant Application Resource Guide for additional information.

Financial Management and System of Internal Controls Award recipients and subrecipients (including recipients or subrecipients that are pass-through entities) must, as described in the Part 200 Uniform Requirements1 as set out at 2 C.F.R.

200.303, comply with standards for financial and program management. See the OJP Grant Application Resource Guide for additional information.

Budget Information Applicants should structure their budgets to allocate a portion of the budget (up to $100,000 of the total grant award) to complete Phase 1: Planning within 12 months of receiving final OJP approval of the project budget. The applicant will need to clearly identify which budget line items are planning costs. Program budget approval and coordination with BJA and a technical assistance coordinator are required to complete Phase 1.

Please note that while applicants will be required to submit a budget for the entire 36-month project at the time of application submission, applicants may have the opportunity to revise their budget based on any outcomes from the planning phase.

Cost Sharing or Match Requirement Federal funds awarded under this solicitation may not cover more than 80 percent of the total costs of the project for project years 1 and 2, and 60 percent of the total costs of the project for project year 3. An applicant must identify the source of the 20 percent nonfederal portion of the total project costs for projects years 1 and 2, and how it will use match funds. In addition, applicants proposing a 3rd project year must identify the source of the 40 percent nonfederal portion of year 3 project costs, and how it will use match funds. If a successful applicant’s proposed match exceeds the required match amount, and OJP approves the budget, the total match amount incorporated into the approved budget becomes mandatory and subject to audit.

(“Match” funds may be used only for purposes that would be allowable for the federal funds.)

Recipients may satisfy this match requirement with either cash or in-kind services.

Please see the OJP Grant Application Resource Guide for information on the following:

Pre-agreement Costs (also known as Pre-award Costs)

Limitation on Use of Award Funds for Employee Compensation; Waiver

Prior Approval, Planning, and Reporting of Conference/Meeting/Training Costs

Costs Associated with Language Assistance (if applicable)

1 The "Part 200 Uniform Requirements” means the DOJ regulation at 2 C.F.R Part 2800, which adopts (with certain modifications) the provisions of 2 C.F.R. Part 200.

https://www.ojp.gov/funding/Apply/Resources/Grant-App-Resource-Guide.htm#otherLegalRequirements https://www.ojp.gov/funding/Apply/Resources/Grant-App-Resource-Guide.htm#financialManagement https://www.ojp.gov/funding/Apply/Resources/Grant-App-Resource-Guide.htm#financialManagement https://ojp.gov/funding/Apply/Resources/Grant-App-Resource-Guide.htm https://www.ojp.gov/funding/Apply/Resources/Grant-App-Resource-Guide.htm#pre-agreement https://www.ojp.gov/funding/Apply/Resources/Grant-App-Resource-Guide.htm#UseOfAwardFunds https://www.ojp.gov/funding/Apply/Resources/Grant-App-Resource-Guide.htm#reportingCosts https://www.ojp.gov/funding/Apply/Resources/Grant-App-Resource-Guide.htm#languageAssistance

C. Eligibility Information

For eligibility information, see title page.

For information on cost sharing or match requirements, see Section B. Federal Award Information.

D. Application and Submission Information

What an Application Should Include The following application elements MUST be included in the application submission for an application to meet the basic minimum requirements (BMR) to advance to peer review and receive consideration for funding: Program Narrative and Budget Detail Worksheet.

See the Application Elements and Formatting Instructions section of the OJP Grant Application Resource Guide for information on what happens to an application that does not contain all of the specified elements or that is nonresponsive to the scope of the solicitation.

2. Application for Federal Assistance (Standard Form (SF)-424)

The SF-424 is a required standard form used as a cover sheet for submission of pre-applications, applications, and related information. See the OJP Grant Application Resource Guide for additional information on completing the SF-424.

Intergovernmental Review: This solicitation ("funding opportunity") is not subject to Executive Order 12372. (In completing the SF-424, an applicant is to answer question 19 by selecting the response that the “Program is not covered by E.O. 12372.”)

3. Project Abstract

Include an abstract that summarizes the proposed project in 400 words or fewer. Project abstracts should be:

• Written for a general public audience.

• Submitted as a separate attachment with “Project Abstract” as part of its file name.

• Single-spaced, using a standard 12-point Times New Roman font with 1-inch margins.

In addition, the abstract must:

• In one sentence, identify if a program-specific priority area will be addressed in the application. (Priority areas are addressed on pages 6–8).

• Include the names of the lead applicant and the partner applicant (justice and mental health agencies); if applicable, the target population and the proposed number of individuals the applicant plans to serve; the jurisdiction’s population and demographic characteristics; a brief description of how the applicant plans to address the problem;

and the amount of federal funding requested.

• Indicate whether the applicant is a previous recipient of JMHCP grant funds and include the award number.

• Include a list of proposed subcontractors, if applicable.

https://ojp.gov/funding/Apply/Resources/Grant-App-Resource-Guide.htm https://ojp.gov/funding/Apply/Resources/Grant-App-Resource-Guide.htm https://ojp.gov/funding/Apply/Resources/Grant-App-Resource-Guide.htm https://www.ojp.gov/funding/Apply/Resources/Grant-App-Resource-Guide.htm#completeApplication https://www.ojp.gov/funding/Apply/Resources/Grant-App-Resource-Guide.htm#completeApplication https://www.archives.gov/federal-register/codification/executive-order/12372.html

As a separate attachment, the project abstract will not count against the page limit for the program narrative.

4. Program Narrative

The program narrative must respond to the solicitation and the Review Criteria (1–5 on page

14) in the order given. The program narrative must be double-spaced, using a standard 12-point Times New Roman font with 1-inch margins, and must not exceed 20 pages. Please number pages “1 of 20,” “2 of 20,” etc. If the program narrative fails to comply with these length-related restrictions, BJA may negatively consider such noncompliance in peer review and in final award decisions.

The following sections should be included as part of the program narrative:

a. Description of the Issue

b. Project Design and Implementation

c. Capabilities and Competencies

d. Plan for Collecting Data Required for this Solicitation’s Performance Measures

OJP will require each successful applicant to submit regular performance data that demonstrate the results of the work carried out under the award. The performance data directly relate to the objectives and deliverables identified under "Objectives and Deliverables" in Section A. Program Description.

Applicants should visit OJP’s performance measurement page at https://www.ojp.gov/funding/apply/grant-performance-measurement-and-progress-reporting-information for an overview of performance measurement activities at OJP.

The application should demonstrate the applicant’s understanding of the performance data reporting requirements for this grant program and detail how the applicant will gather the required data.

Please note that applicants are not required to submit performance data with the application. Performance measures information is included as an alert that successful applicants will be required to submit performance data as part of the reporting requirements under an award.

Award recipients will be required to provide the relevant data by submitting quarterly performance metrics through BJA’s online Performance Measurement Tool (PMT) located at bjapmt.ojp.gov. Examples of the types of performance and accountability data that will be required can be found in https://bjapmt.ojp.gov/help/JMHCPMeasuresPlanning2016.pdf. BJA is currently revising the performance measures for this program, and they will be shared with grantees upon acceptance of their awards.

Note on Project Evaluations An applicant that proposes to use award funds through this solicitation to conduct project evaluations should follow the guidance under Note on Project Evaluations in the OJP Grant Application Resource Guide.

https://www.ojp.gov/funding/apply/grant-performance-measurement-and-progress-reporting-information https://www.ojp.gov/funding/apply/grant-performance-measurement-and-progress-reporting-information https://bjapmt.ojp.gov/ https://bjapmt.ojp.gov/help/JMHCPMeasuresPlanning2016.pdf https://www.ojp.gov/funding/Apply/Resources/Grant-App-Resource-Guide.htm#projectEvaluation https://www.ojp.gov/funding/Apply/Resources/Grant-App-Resource-Guide.htm#projectEvaluation

Please see the OJP Grant Application Resource Guide for information on the following:

4. Budget Information and Associated Documentation in the “Budget Preparation and Submission Information” section.

5. Indirect Cost Rate Agreement

6. Financial Management and System of Internal Controls Questionnaire (including applicant disclosure of high risk status)

7. Disclosure of Lobbying Activities

8. Applicant Disclosure of Pending Applications

9. Applicant Disclosure and Justification – DOJ High Risk Grantees[1] (if applicable)

10. Tribal Authorizing Resolution (if applicable)

11. Research and Evaluation Independence and Integrity

12. Disclosure of Process Related to Executive Compensation

13. Additional Attachments

a. Documentation of Rural Challenges (if applicable) As is mentioned above, OJP will give priority consideration in award decisions to applications that address specific challenges that rural communities face. Each applicant proposing to receive priority consideration under the rural priority should provide a sufficient narrative to include what makes the geographic service area rural (using U.S. Census or other appropriate government data), how isolated the area is from needed services, and how it will address specific challenges in rural communities.

b. Documentation of High-Poverty Areas or Persistent-Poverty Counties (if applicable) As mentioned above, OJP will give priority consideration in award decisions to applications that demonstrate that the individuals who will benefit from the requested grant reside in high-poverty areas or persistent-poverty counties as defined above.

Each applicant proposing to receive consideration under the High-Poverty Areas or Persistent Poverty Counties priority should provide a sufficient narrative explanation to identify each specific High-Poverty Area (by census tract number(s)) and/or each specific Persistent-Poverty County where individuals are intended to benefit from the requested grant and how the requested grant will address specific challenges in each such identified area and/or county.

c. Documentation of Enhanced Public Safety in Qualified Opportunity Zones (if applicable) As is mentioned above, OJP will give priority consideration in award decisions to designated Qualified Opportunity Zones (QOZs). Each applicant proposing to receive priority consideration under the under the Qualified Opportunity Zones priority should provide a sufficient narrative explanation in order for OJP to identify clearly the public safety benefit the applicant anticipates that its project will have on a specified QOZ(s).

[1] A “DOJ High Risk Grantee” is a recipient that has received a DOJ High Risk designation based on a documented history of unsatisfactory performance, financial instability, management system or other internal control deficiencies, or noncompliance with award terms and conditions on prior awards, or that is otherwise not responsible.

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The narrative and the list of affected QOZs (by census tract number) must be included as an attachment that is clearly labeled as addressing QOZs. The applicant may also include tables, charts, graphs, or other relevant illustrations that may be useful in comprehending the manner in which the proposed project is anticipated to benefit a QOZ(s).

o Certifications Regarding Enhancing Criminal Justice and Public Safety through Law-Enforcement-Related Award Conditions (Purpose Area 1) (if applicable)

- Certification regarding Cooperation with Federal Law Enforcement (if applicable) As is mentioned above, OJP will give priority consideration in award decisions to State or local government entity applicants that operate at least one correctional facility (as defined at 34 U.S.C. 10251(a)(7)), and agree to comply with award conditions related to cooperation with federal law enforcement, as set forth in Appendix B. Each such applicant proposing to receive priority consideration for such cooperation with federal law enforcement must sign and submit the certification provided in Appendix B.

- Certification regarding Noninterference with Federal Law Enforcement (if applicable) As is mentioned above, OJP will give priority consideration in award decisions to State or local government entity applicants that agree to comply with award conditions related to noninterference with federal law enforcement, as set forth in Appendix C. Each such applicant proposing to receive priority consideration for such noninterference with federal law enforcement must sign and submit the certification provided in Appendix C.

- Certification regarding Nondisclosure of Federal Law Enforcement Information

(if applicable) As is mentioned above, OJP will give priority consideration in award decisions to State or local government entity applicants that agree to comply with award conditions related to nondisclosure of federal law-enforcement information, as set forth in Appendix D. Each such applicant proposing to receive priority consideration for such nondisclosure of law enforcement sensitive information must sign and submit the certification provided in Appendix D.

How to Apply (Grants.gov) Applicants must register in and submit applications through Grants.gov, a primary source to find federal funding opportunities and apply for funding. Find information on how to apply in response to this solicitation in the OJP Grant Application Resource Guide.

Registration and Submission Steps Applicants will need the following identifying information when searching for the funding opportunity on Grants.gov.

1. CFDA #: 16.745, Criminal and Juvenile Justice and Mental Health Collaboration Program

2. Grants.gov Solicitation #: BJA-2020-17114 https://www.grants.gov/

3. This solicitation contains multiple purpose areas, denoted by the individual Competition ID.

Select the appropriate Competition ID for the intended purpose area of the application.

• Purpose Area 1: Embedding Clinicians in Law Enforcement Agencies.

Competition ID: BJA-2020-18312

• Purpose Area 2: Support for Mental Health Centers. Competition ID: BJA-

2020-18313

• Purpose Area 3: Mitigating Threats of Targeted Violence. Competition ID:

BJA-2020-18314

For information on each registration and submission step, see the OJP Grant Application Resource Guide.

E. Application Review Information

Review Criteria Applications that meet basic minimum requirements will be evaluated by peer reviewers using the following review criteria.

1. Description of the Issue (15 percent)

• Identify the issue to be addressed by the grant.

• Describe and demonstrate understanding of the nature and scope of the problem to be addressed, using data and research as support.

• Describe successful efforts to date to address the needs identified.

• Describe the need for assistance and resources to address the problem.

• Briefly introduce how the applicant proposes to address the problem.

2. Project Design and Implementation (40 percent)

• Describe in detail the proposed deliverables during the planning and implementation phases. Address in detail how the applicant proposes to undertake and accomplish the objectives and deliverables (see pages 5–6).

• Include a timeline/project plan that identifies the major tasks and deliverables of the proposed project and who is responsible for each activity.

• Address whether any of the program-specific priority areas have been met (see page 6).

3. Capabilities and Competencies (30 percent)

• Provide a detailed description of the capacity of the partners and the key personnel to deliver the required services and perform the key tasks described under Project Design.

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• Include a letter of support from the joint applicants’ agency executives demonstrating agency commitment to the project. Demonstration of the partners’ commitment will contribute to scoring under this criterion.

• Describe how the proposed management structure and staffing of the project will facilitate the delivery of the required services. The management and organizational structure described should match the staffing needs necessary to accomplish the tasks outlined in the timeline/project plan. Information regarding the personnel assigned to these tasks and whether their résumés and role descriptions are included will contribute to the assignment of points relative to this criterion.

4. Plan for Collecting the Data Required for this Solicitation’s Performance Measures (5 percent)

• Describe the manner in which the data required for this solicitation’s performance measures will be collected, including the system(s) used and the person(s) responsible.

• Describe whether and how other relevant performance measures will be documented, monitored, and evaluated.

5. Budget (10 percent)

• Include a complete, cost-effective, and allowable budget (e.g., reasonable, allocable, and necessary for project activities).

• Budget narratives should demonstrate generally how applicants will maximize cost effectiveness of grant expenditures.

• Budget narratives should demonstrate cost effectiveness in relation to potential alternatives and the objectives of the project.2

• It is recommended that the budget clearly identify activities proposed in the planning and implementation phases.

Review Process BJA reviews an application to make sure that the information presented is reasonable, understandable, measurable, achievable, and consistent with the solicitation requirements.

The following five paragraphs in this solicitation expressly modify the “Application Review Information” provisions in the OJP Grant Application Resource Guide. An applicant is to follow the guidance in these five paragraphs instead of the guidance stated under the “Application Review Information” heading in the Guide.

Peer reviewers will review the applications submitted under this solicitation that meet basic minimum requirements. For purposes of assessing whether an application meets basic minimum requirements and should proceed to further consideration, OJP screens applications for compliance with those requirements. Although specific requirements may vary, the following are common requirements applicable to all solicitations for funding under OJP programs:

2 Generally speaking, a reasonable cost is a cost that, in its nature or amount, does not exceed that which would be incurred by a prudent person under the circumstances prevailing at the time the decision was made to incur the costs.

• The application must be submitted by an eligible type of applicant.

• The application must request funding within programmatic funding constraints (if applicable).

• The application must be responsive to the scope of the solicitation.

• The application must include all items necessary to meet the basic minimum requirements.

For a list of the application elements that MUST be included in the application submission in order for an application to meet the basic minimum requirements, see “What an Application Should Include” under Section D. Application and Submission Information.

Peer review panels will evaluate, score, and rate applications that meet basic minimum requirements. BJA may use internal peer reviewers, external peer reviewers, or a combination, to assess applications on technical merit using the solicitation’s review criteria. An internal reviewer is a current DOJ employee who is well-versed or has expertise in the subject matter of this solicitation. An external peer reviewer is an expert in the subject matter of a given solicitation who is not a current DOJ employee. Peer reviewers’ ratings and any resulting recommendations are advisory only, but are considered carefully.

Other important considerations for BJA include geographic diversity, strategic (programmatic and policy) priorities (specifically including, but not limited to, those mentioned above relating to addressing specific challenges that rural communities face, high-poverty areas or persistent-poverty counties, demonstrable potential enhancement to public safety in one or more federally designated Qualified Opportunity Zones, and enhancing criminal justice and public safety through award conditions regarding cooperation with federal law enforcement, noninterference with federal law enforcement, and/or nondisclosure of federal law enforcement information), available funding, and the extent to which the Budget Detail Worksheet and Budget Narrative accurately explain project costs that are reasonable, necessary, and otherwise allowable under federal law and applicable federal cost principles.

Pursuant to the Part 200 Uniform Requirements, before award decisions are made, OJP also reviews information related to the degree of risk posed by the applicant. Among other things to help assess whether an applicant that has one or more prior federal awards has a satisfactory record with respect to performance, integrity, and business ethics, OJP checks whether the applicant is listed in SAM as excluded from receiving a federal award.

In addition, if OJP anticipates that an award will exceed $250,000 in federal funds, OJP also must review and consider any information about the applicant that appears in the nonpublic segment of the integrity and performance system accessible through SAM (currently, the Federal Awardee Performance and Integrity Information System, FAPIIS).

Important note on FAPIIS: An applicant, at its option, may review and comment on any information about itself that currently appears in FAPIIS and was entered by a federal awarding agency. OJP will consider any such comments by the applicant, in addition to the other information in FAPIIS, in its assessment of the risk posed by the applicant.

Absent explicit statutory authorization or written delegation of authority to the contrary, all final award decisions will be made by the Assistant Attorney General, who may take into account not only peer review ratings and BJA recommendations, but also other factors as indicated in this section.

F. Federal Award Administration Information

Please see the OJP Grant Application Resource Guide for information on the following:

Federal Award Notices

Administrative, National Policy, and Other Legal Requirements If selected for funding, in addition to implementing the funded project consistent with the OJP-approved application, the recipient must comply with all award conditions, and all applicable requirements of federal statutes and regulations (including applicable requirements referred to in the assurances and certifications executed in connection with award acceptance).

For additional information on these legal requirements, see the “Administrative, National Policy, and Other Legal Requirements” section in the OJP Grant Application Resource Guide.

Information Technology (IT) Security Clauses

General Information about Post-federal Award Reporting Requirements In addition to the deliverables described in Section A. Program Description, any recipient of an award under this solicitation will be required to submit certain reports and data.

Required reports. Recipients typically must submit quarterly financial reports, semi-annual progress reports, final financial and progress reports, and, if applicable, an annual audit report in accordance with the Part 200 Uniform Requirements or specific award conditions.

[Future awards and fund drawdowns may be withheld if reports are delinquent. (In appropriate cases, OJP may require additional reports.)

See the OJP Grant Application Resource Guide for additional information on specific post-award reporting requirements, including performance measures data.

G. Federal Awarding Agency…