PKG00257626-instructions.pdf

NOTICE OF FUNDING OPPORTUNITY

Division of Education Programs

Funding Opportunity Title:

Summer Seminars and Institutes for K-12 Educators

Funding Opportunity Number: 20200303-FV-ES

Funding Opportunity Type: New

Federal Assistance Listing Number: 45.163

Application Due Date: March 3, 2020

Ensure your SAM.gov and Grants.gov registrations and passwords are current.

NEH will not grant deadline extensions for lack of registration.

Registration in all systems, including SAM.gov and Grants.gov, may take up to 1 month to complete.

Division of Education Programs Telephone: 202-606-2324 Email: sem-inst@neh.gov

TTY: 800-877-8399

OMB control number: 3136-0134, expiration date June 30, 2021 mailto:sem-inst@neh.gov

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Executive Summary The National Endowment for the Humanities (NEH) Division of Education Programs is accepting applications for the Summer Seminars and Institutes for K-12 Educators program.

The purpose of this program is to provide school teachers across the nation the opportunity to broaden and deepen their engagement with the humanities. One- to four-week residential programs, led by scholars and K-12 professionals, allow participants to study a variety of humanities topics. Seminars and Institutes emphasize the intellectual quality of humanities education and address recent developments in scholarship, teaching, and/or curriculum.

Funding Opportunity Title:

Summer Seminars and Institutes for K-12 Educators

Funding Opportunity Number:

20200303-FV-ES

Federal Assistance Listing Number (CFDA):

45.163

Application Due Date: March 3, 2020, 11:59 p.m. Eastern Time Anticipated Announcement:

August 2020

Anticipated Total Annual Available FY 20 Funding:

$2,000,000

Estimated Number and Type of Awards:

Up to 12 grants

Estimated Award Amount or Funding Range:

Up to $235,000

Cost Sharing/Match Required:

No

Period of Performance: Level I: October 1, 2020 – December 31, 2021 (15 months) Level II: October 1, 2020 – September 30, 2022 (24 months)

Eligible Applicants: U.S. nonprofit organizations with 501(c)(3) tax-exempt status, accredited public and 501(c)(3) institutions of higher education, state and local governmental agencies, and federally recognized Native American tribal governments.

See Section C for additional information.

Program Resource Page: https://www.neh.gov/grants/education/summer-seminars-and-institutes-k-12-educators

Pre-Application Webinar Date: Monday, January 24, 2020 Time: 2:00 PM EST Link:https://attendee.gotowebinar.com/register/1512931702033957644 https://www.neh.gov/grants/education/summer-seminars-and-institutes-k-12-educators https://www.neh.gov/grants/education/summer-seminars-and-institutes-k-12-educators https://attendee.gotowebinar.com/register/1512931702033957644

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Table of Contents

A. Program Description

1. Purpose

2. Background

B. Federal Award Information

1. Type of Application and Award

2. Summary of Funding

C. Eligibility Information

1. Eligible Applicants

2. Cost Sharing

3. Other Eligibility Information

D. Application and Submission Information

1. Application Package

2. Content and Form of Application Submission

3. Unique Entity Identifier and System for Award Management

4. Submission Dates and Times

5. Intergovernmental Review

6. Funding Restrictions

7. Other Submission Requirements

E. Application Review Information

1. Review Criteria

2. Review and Selection Process

3. Assessment of Risk and Other Pre-Award Activities

4. Anticipated Announcement and Award Dates

F. Federal Award Administration Information

1. Federal Award Notices

2. Administrative and National Policy Requirements

3. Reporting

G. Agency Contacts

H. Other Information

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A. Program Description

1. Purpose This notice solicits applications for Summer Seminars and Institutes for K-12 Educators.

Summer Seminars and Institutes for K-12 Educators provide school teachers across the nation the opportunity to broaden and deepen their engagement with the humanities. One- to four-week residential programs, led by scholars and K-12 professionals, allow participants to study a variety of humanities topics. Seminars and Institutes emphasize the intellectual quality of humanities education and address recent developments in scholarship, teaching, and/or curriculum.

Summer Seminars and Institutes for K-12 Educators should:

• focus on the study and teaching of significant texts and other resources

• provide models of excellent scholarship and teaching

• contribute to the intellectual growth of the participants

• build lasting communities of inquiry

This notice of funding opportunity is for programs that will take place in 2021. Summer Seminars and Institutes for K-12 Educators typically begin no earlier than the third week of June and end before the second week of August.

Program formats and participants Seminars provide a focused environment in which sixteen participants study a specific humanities topic under the guidance of established scholars. Seminars have few, if any, visiting faculty. Seminars emphasize sustained interaction among the participants and project director(s) through discussion of common readings and conversations about teaching.

Substantial time is made available for reflection, work on independent projects, and related advising.

Institutes allow twenty-five to thirty-six participants to study a humanities topic with a team of experienced scholars and K-12 professionals. Institutes typically have more meeting time than seminars. The participants and team of scholarly and K-12 professionals mutually explore connections between scholarship and teaching. Some time is reserved for work on individual or collaborative projects.

NEH encourages recipients to recruit a diverse cohort of participants. Programs must be open to all eligible K-12 educators as defined by the participant eligibility criteria in Section C3. Other Eligibility Information. Recipients must target one or more grade level(s) (K-5, 6-8, and/or 9-

12) and may designate special qualifications, such as foreign language proficiency. At least three seminar spaces and five institute spaces must be reserved for teachers who are new to the profession (those who have been teaching for five years or less).

Project Team The project team for a seminar or institute should include the following individuals:

• Project Director(s): A project director or co-director team is responsible for the project’s programmatic administration. Directors must be established scholars, present throughout the residential program and should not assume any other commitments.

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Applicants must identify a qualified replacement for each project director should one of them become unable to direct the project. Applicants whose co-directors plan to divide responsibilities must identify a replacement director to complete specific roles.

Applicants whose co-directors plan to share roles must state that each is prepared to assume full leadership of the project as a single director, if necessary, or must identify a suitably qualified replacement co-director.

• K-12 Leader: At least one person with demonstrated excellence and leadership experience in the K-12 classroom and/or in K-12 curriculum development must be involved in project planning and implementation.

• Additional scholars and academic staff, such as library or museum personnel, may bring different perspectives and/or resources to the project. Seminars typically average no more than one day per week with a visiting scholar. Institutes should arrange scholar visits to encourage meaningful interaction with participants.

• Project managers may range from a co-director to a professional manager, graduate student, on-site coordinator, or a combination thereof. This role is distinct from that of the institutional grant administrator, described below. Project teams may also include website or related technical assistance as needed.

• Institutional Grant Administrator: the designated representative of the applicant organization with authority to act on the organization’s behalf in matters related to the administration of NEH awards. Responsibilities include accountability both for the appropriate use of funds awarded and the performance of the NEH-supported project or activities as specified in the approved application and in compliance with 2 CFR Part 200 and the terms and conditions of the award. The project director(s) may not serve as the Institutional Grant Administrator.

Institutional Resources The program may take place at a college, university, learned society, center for advanced study, library or other repository, cultural or professional organization, school, or other appropriate location. The site must be located in the United States and its territories.

The recipient must provide appropriate academic and support facilities such as meeting spaces, research collections, and computing resources. Recipients must also provide arrangements for participant housing and dining that will foster a collegial environment, be reasonably priced, and be located at or near the primary meeting location.

Participant Outreach and Communication Summer Seminars and Institutes for K-12 Educators recipients will:

• Recruit and select participants. This involves a sustained program of outreach to relevant audiences, coordination of the application process, and selection of the participants. A selection committee should consist of three or more members, including the project director(s) and at least one K-12 classroom teacher.

• Communicate with and provide resources for participants before and during the seminar or institute. This communication involves covering logistical matters, such as transportation and lodging; preparing participants for the program by, for example, providing readings in advance; and setting a collegial tone.

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• Follow up after the seminar or institute concludes. Continued engagement with participants reinforces and sustains the program’s impact. This may involve sharing summer projects and related resources, guiding participants on scholarly and/or pedagogical matters, facilitating ongoing discussion amongst participants, or arranging to share the project through a publication or conference presentation.

Recipients will be required to create a project website to recruit prospective participants; accept participant applications; provide intellectual and practical resources to participants; and extend the reach of the project. Recipients should provide a URL for their project website by October 15, 2020, and should be prepared to launch their website by November 15, 2020. The project website as well as other online communication platforms, such as listservs, social media, and discussion groups, are key to outreach and communication efforts.

Funding categories Summer Seminars and Institutes awards are made at two levels: Level I and Level II.

Level I: open only to projects that would take place for the first time, this level supports preparation for and execution of the seminar or institute, as well as moderate follow up and outreach after the summer program.

Level I projects are generally not revisions of previously-funded projects. For a project led by previously-funded NEH summer project director(s) to be eligible for a Level I submission, the topic and subject matter must be significantly revised so as to be fundamentally new. Former directors who are unsure about the applicability of this criteria should consult with program staff.

Level II: required of previously-funded projects and optional for first-time projects, this level includes Level I activities along with a robust program of dissemination beyond the participant audience.

See Section B. Federal Award Information for additional information.

Dissemination (required of all Level II projects) Dissemination should bring the work of the summer program to audiences beyond the participants in substantive and effective ways.

Delivery formats may include, but are not limited to:

• blogs, podcasts, videocasts, or other digital platforms

• lesson plans, unit modules, or syllabi

• annotated bibliographies, timelines, or collections of primary sources

• webinars, workshops, or teaching demonstrations

• conference presentations, or publications

Level II projects should demonstrate the potential for a strong and measurable impact. Toward this end, open access and sustainable digital formats are especially encouraged.

At least one director of the summer project must lead the dissemination activities. Additional personnel may include selected participants and/or visiting faculty; and IT, communications, and/or administrative staff. The involvement of participants is especially encouraged as a means of solidifying and expanding their summer work.

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Level II recipients must submit a white paper that documents the project, including lessons learned and the results of the project outreach and dissemination, so that others can benefit.

This white paper will be posted on the NEH website, and project directors will be encouraged to disseminate the white paper among their peers.

Unallowable activities are described in section D6. Funding Restrictions.

2. Background This program is authorized by 20 U.S.C. §956 et seq. Awards are subject to 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, and the General Terms and Conditions for Awards to Organizations (for grants and cooperative agreements issued December 26, 2014 or later).

According to the 1965 National Foundation on the Arts and the Humanities Act, “The term ‘humanities’ includes, but is not limited to, the study of the following: language, both modern and classical; linguistics; literature; history; jurisprudence; philosophy; archaeology;

comparative religion; ethics; the history, criticism and theory of the arts; those aspects of the social sciences which have humanistic content and employ humanistic methods; and the study and application of the humanities to the human environment with particular attention to reflecting our diverse heritage, traditions, and history and to the relevance of the humanities to the current conditions of national life.”

NEH Areas of Interest NEH is especially interested in supporting projects that advance humanities-related work in the following areas.

“A More Perfect Union”: NEH Special Initiative Advancing Civic Education and Commemorating the Nation’s 250th Anniversary As our nation approaches its 250th anniversary in 2026, NEH encourages projects that promote a deeper understanding of American history and culture and that advance civic education and knowledge of our core principles of government. The agency-wide “A More Perfect Union” initiative will help Americans better understand the world’s oldest constitutional democracy and how our founding ideals are met in a modern, pluralistic society.

NEH welcomes consideration of diverse topics in American history, from Native American culture to rural life to the rise of the industrial city, from the Civil War to the Cold War to the Civil Rights movement, etc. We also seek projects that examine foundational documents in U.S.

history, as well as projects that examine historical objects, places, traditions, events, and individuals who collectively shaped our states and nation. Applications about the contributions of under-represented communities are highly encouraged.

Standing Together In recognition of the importance of the humanities both in helping Americans to understand the experiences of service members and in assisting veterans as they return to civilian life, NEH has launched a special initiative titled Standing Together: The Humanities and the Experience of War. This special initiative draws on the power of the humanities 1) to support advanced research in the humanities that explores war and its aftermath; 2) to promote discussion and deepened understanding of the experiences of those Americans affiliated with the armed services, whether active duty or veterans; and 3) to support returning veterans and their families.

https://www.ecfr.gov/cgi-bin/text-idx?SID=236bb02f01d2e050f7a5b60c88a67066&mc=true&node=pt2.1.200&rgn=div5 https://www.ecfr.gov/cgi-bin/text-idx?SID=236bb02f01d2e050f7a5b60c88a67066&mc=true&node=pt2.1.200&rgn=div5 https://www.ecfr.gov/cgi-bin/text-idx?SID=236bb02f01d2e050f7a5b60c88a67066&mc=true&node=pt2.1.200&rgn=div5 https://www.neh.gov/grants/manage/general-terms-and-conditions-awards-organizations-grants-and-cooperative-agreements-issued-december https://www.neh.gov/grants/manage/general-terms-and-conditions-awards-organizations-grants-and-cooperative-agreements-issued-december https://www.neh.gov/grants/standing-together https://www.neh.gov/grants/standing-together

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Protecting our Cultural Heritage In response to the destruction of cultural heritage materials worldwide, NEH encourages applications for projects that study, document, or create digital representations of lost or imperiled cultural heritage materials. Proposed projects should be based on scholarly work and follow standards and best practices. Projects must demonstrate the capacity to be sustained and must be widely accessible to the public. Learn more about Protecting our Cultural Heritage.

In addition, NEH especially encourages projects that include Native American organizations and communities as lead applicants and project partners.

Examples of previously funded projects may be found by using the NEH's Funded Projects Query Form available online at https://securegrants.neh.gov/publicquery/main.aspx.

To learn more about the National Endowment for the Humanities, visit https://www.neh.gov/about.

B. Federal Award Information

1. Type of Application and Award Type(s) of applications sought: new.

NEH will provide funding in the form of grants.

2. Summary of Funding Approximately $2,000,000 is expected to be available to fund 12 recipients. You may apply for a ceiling amount of up to $235,000, depending on the type and length of program you propose.

Additional funds available to Level II applicants (up to $15,000) should be used to support dissemination activities.

One week Two weeks Three weeks Four weeks Seminars, Level I $75,000 $100,00 $115,000 $140,000 Institutes, Level I $120,000 $175,000 $200,000 $220,000 Seminars, Level II $90,000 $115,000 $130,000 $155,000 Institutes, Level II $135,000 $190,000 $215,000 $235,000

All projects will have a start date of October 1, 2020. Level I applicants will have a period of performance of fifteen months (October 1, 2020 – December 31, 2021). Level II applicants will have a period of performance of 24 months (October 1, 2020 – September 30, 2022).

Successful applicants will be awarded outright funds. Outright funds awarded by NEH are not contingent on additional funding from other sources.

C. Eligibility Information

1. Eligible Applicants Eligible applicants include U.S. nonprofit organizations with 501(c)(3) tax-exempt status, accredited public and 501(c)(3) institutions of higher education, state and local governmental agencies, and federally recognized Native American tribal governments. Individuals, foreign and for-profit entities are not eligible to apply.

https://www.neh.gov/grants/protecting-our-cultural-heritage https://securegrants.neh.gov/publicquery/main.aspx https://www.neh.gov/about

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2. Cost Sharing Cost sharing is not required in this program. Applicants may, however, use voluntary cost sharing for projects in which the total costs exceed the amount awarded by NEH.

Cost sharing or matching means the portion of the project costs not paid by NEH funds. Cost sharing will not be considered in the evaluation of applications.

Voluntary cost sharing consists of the cash contributions made to a project by the applicant, including unrecovered indirect costs, and by third parties as well as third-party in-kind contributions. Third-party in-kind contributions means the value of non-cash contributions (such as property or services) that benefit the funded project, and are contributed by nonfederal third parties, without charge, to the recipient of the federal award.

Recipients are responsible for maintaining auditable records of cost sharing contributions. See 2 CFR §200.306 for additional information.

3. Other Eligibility Information Eligible applicants may submit multiple applications for separate and distinct projects under this announcement.

To be eligible for a Level I application, a project must be new or never-before funded by NEH.

Level I projects are generally not revisions of a previously-funded projects. For a project led by previously-funded director(s) of NEH Summer Seminars and Institutes or Landmarks of American History and Culture Workshops to be eligible for a Level I submission, the topic and subject matter must be significantly revised so as to be fundamentally new.

As a matter of programmatic policy, NEH will not make awards in the Summer Seminars and Institutes or Landmarks of American History and Culture Workshops programs for the same project (that is, a project with essentially the same topic and faculty team) in consecutive years.

For example, if a recipient was funded in 2019 (for a summer 2020 offering), they are not eligible to apply for the same project in 2020 (for a summer 2021 offering). Project directors who are unsure about the applicability of this rule should consult with program staff.

Two or more applications for federal funding and/or approved federal award budgets are not permitted to include overlapping project costs.

NEH does not make awards to other federal entities or to applicants whose projects are so closely intertwined with a federal entity that the project takes on characteristics of the federal entity’s own authorized activities. This does not preclude applicants from using funds from, or sites and materials controlled by, other federal entities in their projects. Such resources may not, however, be used as gifts to release NEH matching funds.

All application materials must be received by the application deadline. Late, incomplete, or ineligible applications will not be considered for funding under this notice.

Proposed seminars and institutes that do not include the required number of participants or that take place outside of the U.S. and its territories will not go forward for review under this announcement.

Participant Eligibility Summer seminars and institutes are designed primarily for full- or part-time K-12 educators who teach in public, charter, independent, and religiously affiliated schools, or as home schooling parents. Recipients may admit a limited number of educators who work outside the https://www.ecfr.gov/cgi-bin/text-idx?SID=3aeab4e3a836f5b6807999701e518c94&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1306

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K-12 classroom and who can demonstrate that participation will advance project goals and enhance their professional work. At least three seminar spaces and five institute spaces must be reserved for teachers who are new to the profession (those who have been teaching for five years or less).

Participants must be United States citizens, residents of U.S. jurisdictions, or foreign nationals who have been residing in the United States or its territories for at least the three years immediately preceding the application deadline. U.S. citizens teaching abroad at U.S. chartered institutions are also eligible to participate. Foreign nationals teaching abroad are not eligible to participate.

Participants may not be delinquent in the repayment of federal debt (e.g., taxes, student loans, child support payments, and delinquent payroll taxes for household or other employees).

Individuals may not apply to participate in a Summer Seminar or Institute whose director is a family member, who is affiliated with the same institution, who has served as an academic advisor to the applicant, or who has led a previous NEH summer program attended by the applicant.

Individuals may not apply to participate in a Summer Seminar or Institute if they have been debarred or suspended by any federal department or agency. See Section F2 Administrative and National Policy Requirements.

D. Application and Submission Information

1. Application Package You must apply electronically, using either Grants.gov Workspace or your organization's system-to-system software. Use the Standard Form 424 - Short Organizational (SF-424 Short) application package associated with the funding opportunity, and follow the instructions provided by Grants.gov unless otherwise noted below.

Summer Seminars and Institutes for K-12 Educators has two application packages available in Grants.gov. Please select the appropriate package based upon your project type.

FV2020 – Seminars for K-12 Educators ES2020 – Institutes for K-12 Educators

To request a paper copy of this announcement, contact sem-inst@neh.gov. Applicants who are deaf or hard of hearing (TTY users) can contact NEH via Federal Relay at 800-877-8399.

2. Content and Form of Application Submission Your application will consist of a narrative, budget, budget justification, and other required forms and components described below.

i. Project Narrative The narrative provides a comprehensive framework and description of all aspects of the proposed project. It should be succinct, self-explanatory, well organized, and free of technical terms and jargon so that peer reviewers can understand the proposed project.

Level I proposals are limited to fifteen double-spaced pages. Level II projects are limited to seventeen double-spaced pages. All applicants should use one-inch margins and a font size no smaller than twelve points.

https://www.grants.gov/web/grants/applicants/workspace-overview.html

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NEH has aligned each section of the narrative with a corresponding review criterion. Refer to Section E1. Review Criteria for full descriptions.

Successful applications will contain the information below. Use the following section headings for the narrative.

a) Nature of the request Briefly state the duration (one, two, three, or four weeks), format (seminar or institute), and dates of the proposed program. Indicate the program’s intended audience (educators of grades K-5, 6-8, 9-12, or a combination thereof). Indicate the number of participants the program will accommodate. (Note: seminars must host sixteen participants and institutes must host twenty-five to thirty-six participants.) Indicate if this seminar or institute is being offered for the first time or how many times it has been offered previously.

b) Project development (previously offered projects only) (corresponds with Review Criterion 4) In no more than two paragraphs, explain how your experience with a previous NEH summer project (or projects) has shaped the current proposal. Indicate how many applications the seminar or institute has received in previous offerings (up to the three most recent). Address salient feedback from participants, and describe appropriate revisions that demonstrate steps taken to grow the project. These may include changes to the scope, faculty, scholarship, schedule, housing, or other matters. Level II applicants will describe project dissemination in section h) Dissemination.

c) Intellectual rationale (corresponds with Review Criterion 1) Introduce the subject to be studied and explain its intellectual significance. Outline the questions, themes, and approaches to the topic (detailed below in the program of study) and explain how they support curriculum and teaching at the intended K-12 level(s).

Explain why the program’s length is appropriate to the scope of the material that it will examine.

d) Program of study (corresponds with Review Criteria 1, 2, and 3) Outline the structure of the seminar or institute and how exploration of its subject matter will unfold. Describe:

• the topics and themes that support the subject to be studied, and the core readings and academic sessions that will address them;

• how the director(s) and/or project faculty will employ the readings and academic sessions to illuminate a variety of approaches to the subject and respect diverse viewpoints on it;

• how the director(s) and/or project faculty will cultivate a collegial environment and encourage the active intellectual engagement of participants; and

• opportunities for faculty, the K-12 leader(s), and participants to integrate the material under study into regular classroom teaching.

e) Project faculty and staff (corresponds with Review Criteria 1, 2, and 3) For applicants proposing seminars:

• Discuss the qualifications of the director(s) as they pertain to the intellectual and programmatic administration of the project, including working with the K-12 leader;

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visiting scholars, if applicable; and participants. If your project team includes co-directors, explain how the team will share responsibilities.

• Identify a qualified replacement director capable of assuming leadership of the project should the director become unable to fulfill his/her role. This person may be a project team member, as appropriate, who is already familiar with the project.

o Applicants whose co-directors plan to divide intellectual and administrative responsibilities must identify a replacement director for each specific intellectual and/or administrative role. Applicants whose co-directors plan to share intellectual and administrative roles must state that each is prepared to assume full leadership of the project as a single director, if necessary, or must identify a suitably qualified replacement co-director.

• Identify the K-12 professional(s) noting their expertise, role on, and time commitment to the project. Explain how she/he/they will enhance pedagogical effectiveness.

• If the team includes visiting scholar(s) or academic support staff, explain their expertise, role on, and time commitment to the project, and how they will enrich participant learning.

• Describe key administrative and technical support personnel, noting their expertise, role on, and time commitment to the project.

For applicants proposing institutes:

• Describe the qualifications of the project director(s) as they pertain to the topic and execution of the project. If you propose co-directors, explain how the team will share responsibilities. Explain the director(s)’ approach to working with the K-12 professional(s), visiting scholars, staff, and participants.

• Identify a qualified replacement director capable of assuming leadership of the project should the director become unable to fulfill his/her role. This person may be a project team member, as appropriate, who is already familiar with the project.

o Applicants whose co-directors plan to divide intellectual and administrative responsibilities must identify a replacement director for each specific intellectual and/or administrative role. Applicants whose co-directors plan to share intellectual and administrative roles must state that each is prepared to assume full leadership of the project as a single director, if necessary, or must identify a suitably qualified replacement co-director.

• Identify the K-12 professional(s) noting their expertise, role on, and time commitment to the project. Explain how she/he/they will enhance pedagogical effectiveness.

• Describe additional scholars included in the project team, noting their expertise, role on and time commitment to the project. Explain how they will bring varied perspectives to the project and engage with participants in a meaningful way. Where two or more scholars are present at any given time, explain their shared role and how it will enhance the participants’ experience.

• Summarize the contributions of additional academic staff (such as library or museum personnel) who may spend a brief time with participants (for example, conducting a two-hour library or museum session). Describe their expertise, role on, and time commitment to the project.

• Describe key administrative and technical support personnel, noting their expertise, role on, and time commitment to the project.

f) Institutional resources (corresponds with Review Criteria 2, and 3) Explain how the resources of the host institution will serve the proposed project.

• Describe academic and other support facilities such as meeting spaces, research collections, and computing resources.

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• Describe accommodations for housing and dining that are reasonably priced and located at or near the primary meeting location. Explain how they can foster a collegial academic environment.

• If professional development (continuing education, in-service, or graduate credit) will be offered to participants, describe how the program will provide necessary documentation.

If graduate credit will require additional work by participants beyond the seminar or institute, such as writing a research paper, describe these requirements. See section D6.

Funding Restrictions.

g) Participant outreach and communication (corresponds with Review Criteria 2 and 3)

• Describe your project’s intended audience and explain how you will engage specific communities to recruit a robust pool of applicants.

• Identify the non-director members of the selection committee and explain why they are suited to this role.

• Describe how you will provide appropriate resources for and communicate with participants before and during the seminar or institute.

• Describe your plans for follow up with participants and, if applicable, outreach beyond the participant group. (Level II applicants will address this topic in greater detail in section h) Dissemination.)

• Explain how you will use the project website and other resources to accomplish these goals.

h) Dissemination (required of all Level II projects) (corresponds with Review Criteria 1, 2, 3, and 4)

• Describe the intellectual content, the scholarly and pedagogical approach(es) to be employed, and the formats planned to deliver the material. Explain how the content, approach and format(s) will be intellectually substantive and pedagogically effective.

• Define the nature and type of audience (or audiences) to be addressed and outline your plan for cultivating it. Explain how your planned approach to this audience will build on and expand your summer program.

• Identify the people who will be involved during the dissemination phase and explain their roles. For any individuals not identified by name, indicate the number of such people according to each role and explain how they will be selected.

• Describe the intended impact of the dissemination project and how it will be measured.

NARRATIVE GUIDANCE

To ensure that you fully address the review criteria, this table provides a crosswalk between the narrative language and where each section falls within the review criteria.

Narrative Section Review Criteria

a) Nature of the request Not applicable

b) Project development (previously offered projects only) 4

c) Intellectual rationale 1

d) Program of study 1, 2, 3

e) Project faculty and staff 1, 2, 3

f) Institutional resources 2, 3

g) Participant outreach and communication 2, 3

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h) Dissemination (Level II only) 1, 2, 3, 4

ii. Research and Related Budget Applicants must submit a project budget using the Research and Related Budget Form found in the Grants.gov application package, and attach a Budget Justification in section L of this form.

Complete a detailed budget for the period of performance requested. The form will generate a cumulative budget for the period of performance.

Required fields are indicated in yellow. If no funds are requested for a required field, enter "0.".

You must round to the nearest whole dollar amount in all dollar fields.

All of the items listed, whether supported by NEH funds or required cost sharing contributions (if applicable), must be reasonable, necessary to accomplish project objectives, allowable in terms of 2 CFR 200 Subpart E - Cost Principles, auditable, and incurred during the period of performance. All costs are subject to audit, record retention and other requirements set forth in 2 CFR 200 Subpart F.

The inclusion of a cost category on the Research and Related Budget Form does not automatically indicate that an expense is allowable in this program. See section D6. Funding Restrictions for a list of unallowable costs. Carefully review these instructions to ensure that costs are not disallowed.

When indirect costs are charged to the project, ensure that expenses included in the organization's indirect cost pool are not charged to the project as direct costs. For further information, see Section H. Indirect Costs.

Introductory Fields If not pre-populated, indicate your organization’s D-U-N-S® number, the name of your organization, and the period of performance start and end dates. The period of performance start and end dates should be the same as your SF-424 Short Organizational form. Check “Project” for budget type.

Section A. Senior/Key Person Include the names of the project director(s) and other senior/key persons employed by the applicant organization who are involved in the project.

If the designated replacement director is an employee of the applicant institution, include compensation for this service, which should be separate from other project compensation. Co-project directors are exempt from receiving this extra compensation.

Indicate the name and project role of each senior/key person. Enter the annual compensation and identify the number of months the senior/key person will devote to the project in the applicable box (i.e., calendar, academic, summer). Use either calendar months or a combination of academic and summer months.

If effort does not change throughout the year, you may use only the calendar months column.

You may use both the academic and summer months columns if your institutional business process requires noting each separately even if effort remains constant. If effort varies between academic and summer months, leave the calendar months column blank and use only the academic and summer months columns. If your institution does not use a 9-month academic year or a 3-month summer period, indicate your institution's definition of these in Section L.

Budget Justification.

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Regardless of the number of months being devoted to the project, indicate the salary and amount of fringe benefits being requested for the senior/key person. Per 2 CFR §200.431, fringe benefits are allowances and services provided by employers to their employees as compensation in addition to regular salaries and wages. Fringe benefits include, but are not limited to, the costs of leave (vacation, family-related, sick or military), employee insurance, pensions, and unemployment benefit plans. The sum of requested salary and fringe benefits will automatically calculate for each senior/key person.

Commonly, the budget includes a percentage of academic year or annual institutional base salary (IBS) for those faculty members participating in the project. IBS is defined as the annual compensation paid by an institution of higher education (IHE) for an individual’s appointment, whether that individual’s time is spent on research, instruction, administration, or other activities. Charges to all federal awards, including NEH grants, should not exceed the proportionate share of the IBS. Such amounts may be used to release faculty members from normal duties for a specified amount of time not to exceed one course per quarter or semester.

See 2 CFR §200.430 for regulations regarding extra service pay, intra-IHE consulting, and charges for work during periods not included in the base salary period. In no case, however, may this award support replacement teachers or pay faculty members for performing their regular duties.

The form can accommodate up to eight senior/key persons. If you are requesting funds for more senior/key persons than the form allows, you must include an attachment listing the additional senior/key person(s) in the "Additional Senior/Key Persons" field. Use the same format as the budget form and include all the information identified in this section. If you have attached a file with additional senior/key persons, enter the total funds requested for everyone listed in the attachment in the "Total Funds requested for all Senior/Key Persons in the attached file" field.

All salaries and wages claimed must be in compliance with 2 CFR §§200.430. All fringe benefits claimed must be in compliance with 2 CFR §200.431.

Do not list details of collaborators at other institutions or consultants here, as they will be included in Section F. Other Direct Costs.

Section B. Other Personnel For each project role category described below, identify the number of personnel proposed, the total number of months, the total salary, and total fringe requested as described in Section A.

Senior/Key Person. Totals will be automatically calculated.

Post-doctoral associates, graduate students, and undergraduate students For all post-doctoral associates, graduate students, and undergraduate students, individually list names, roles, associated months, and requested salary and fringe benefits in Section L. Budget Justification.

As a matter of programmatic policy, tuition remission is not allowable.

Secretarial/Clerical In most circumstances, the salaries of administrative, secretarial, and clerical staff at educational institutions and nonprofit organizations are included as part of indirect costs (Section H. Indirect Costs). However, examples of situations where direct charging of administrative or clerical staff salaries may be appropriate may be found at 2 CFR §200.413 (c).

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Inclusion of such costs may be appropriate only if all of the following conditions are met:

1. Administrative or clerical services are directly involved in a project or activity (for example, a project coordinator)

2. Individuals involved can be specifically identified with the project or activity

3. Such costs are explicitly included in the budget or have prior written approval of the federal awarding agency

4. The costs are not also recovered as indirect costs

For all individuals included in this section, provide a justification in Section L. Budget Justification documenting how they meet all four conditions. NEH may request additional information for direct charging these positions in order to assess allowability.

Other Project Roles List compensation for other project faculty or lecturers employed by the applicant institution.

Compensation for academic staff spending a brief period with participants (such as a two-hour library or museum session) or whose role requires less scholarly responsibility should be budgeted proportionally and in compliance with 2 CFR §§200.430 and 431 (or .459, if applicable) and the institution’s written procedures.

Payment of project scholars should be based on their role on and time commitment to the project. Payment for each full day’s contribution to the project generally does not exceed $750 per day; payment for a full week (five consecutive days) on the project generally does not exceed $3,750. (Note: a full day’s contribution must not duplicate the work of others.) In general, no scholar’s total compensation should exceed that of the director(s).

Budget up to a $250 honorarium for each member of the participant selection committee, other than the project director(s), employed by the applicant institution.

List any additional project role(s) in the blank(s) provided. Identify the number of each personnel proposed.

You may include up to six named roles. If you have more than six, you must combine project roles here and add an explanation about the named roles in Section L. Budget Justification.

Do not list details of collaborators at other institutions or consultants here, as they will be included in Section F. Other Direct Costs.

Section C. Equipment Description List each item of equipment to be purchased with Federal funds and its estimated cost (including shipping and maintenance), and justify each in Section L. Budget Justification.

Equipment may be purchased for a project if an analysis demonstrates that purchasing is more economical and practical than leasing (equipment rental/user fees should be included in the budget in Section F. Other Direct Costs). Equipment is defined as nonexpendable personal property costing $5,000 or more and having a service life of more than one year (unless the organization has established a lower level). See 2 CFR §§200.313 and 439.

Consistent with Executive Order 13788 (“Buy American and Hire American”), recipients and subrecipients who purchase equipment and products costing $10,000 or more per unit with grant funds should purchase only American-made equipment and products. This encouragement does not apply to commercial information technology.

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You may add up to ten equipment items to this list. If you request funds for more equipment than the form allows, you must include an attachment listing the additional equipment items in this "Additional Equipment" field. Enter the information in a separate file and attach it as a PDF. List each additional item and the funds requested for each individual item. If you have attached a file with additional equipment, enter the total funds requested for all the equipment listed in the attachment.

Total equipment costs will be automatically calculated based on the sum of the "Funds Requested" column and the "Total funds requested for all equipment listed in the attached file" field.

Section D. Travel List travel and accommodation expenses likely to be incurred by the project director(s) to attend a two-day project directors’ meeting held in Washington, D.C. in November 2020, and a project director’s travel to and from (and accommodation at) a seminar or institute site away from the director’s home institution. Also include travel for other project personnel employed by the applicant organization. NEH funds may not be used to support attendance at regularly-occurring professional meetings unless the purpose of attending is to disseminate project-related findings.

Enter the total funds requested for both domestic (both local and long-distance) and foreign travel. In Section L. Budget Justification, include the purpose, destination, dates of travel (if known), and the names and number of travelers for each trip. If the dates of travel are not known, specify the estimated length of trip (e.g., 3 days). All trips—both foreign and domestic—must be justified individually.

For local travel, outline the mileage rate, number of miles, reason for travel and staff member/individuals completing the travel. For long-distance travel, calculate amounts for meals and lodging using written institutional policy. The lowest available commercial fares for coach or equivalent accommodations must be used. All travel costs claimed must be in compliance with 2 CFR §200.474, and foreign travel must comply with article 10 of the General Terms and Conditions for Awards to Organizations.

Participant travel costs should be included in Section E.

Travel costs for faculty and consultants not employed by the applicant institution should be included in Section F3.

Total travel costs will automatically calculate based on domestic and foreign travel costs. Travel to Canada and Mexico should be considered foreign travel.

Section E. Participant/Trainee Support Costs Per 2 CFR §200.75, participant support costs are direct costs for expenses such as stipends, travel allowances, subsistence allowances, and registration fees paid to or on behalf of participants or trainees (but not employees) in connection with conferences or training projects.

Per 2 CFR §200.432, a conference is defined as a meeting, retreat, seminar, symposium, workshop or event whose primary purpose is the dissemination of technical information beyond the non-Federal entity and is necessary and reasonable for successful performance under the Federal award.

NEH expects recipients to make provision for suitable housing for participants at reasonable rates. Reservations for housing, travel and services arranged either by the applicant organization or by participants must be made on a refundable basis. Any arrangements made https://www.ecfr.gov/cgi-bin/text-idx?SID=35fcd29238edd42c8b1f8b1628e39d47&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1474 https://www.neh.gov/grants/manage/general-terms-and-conditions-awards-organizations-grants-and-cooperative-agreements-issued-december…