PKG00257140-instructions.pdf

U.S. Department of Education

Office of Elementary and Secondary Education

Office of Rural, Insular, and Native Achievement Programs

Washington, D.C. 20202-6200

Fiscal Year 2020

Application for New Grants Under the Native Hawaiian Education Program

CFDA 84.362A

Dated Material - Open Immediately Closing Date: February 11, 2020

Approved OMB Number: 1894-006

Expiration Date: January 31, 2021 ii

Paperwork Burden Statement

According to the Paperwork reduction Act of 1995, no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. The valid

OMB control number for this information collection is: 1894-0006. Public reporting burden for this collection of information is estimated to average 16 hours per response, including the time for reviewing instructions, searching existing data resources, gathering and maintaining the data needed, and completing and reviewing the collection of information. The obligation to respond to this collection is voluntary. Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to the U.S.

Department of Education, 400 Maryland Ave., SW, Washington, DC 20210-4537 or email

ICDocketMgr@ed.gov. Please do not return completed applications to this address.

If you have comments or concerns regarding the status of your individual submission of this application, please contact:

Joanne Osborne

Native Hawaiian Education Program

U.S. Department of Education

400 Maryland Avenue SW, Room 3E306

Washington, DC 20202-6200

[Note: Please do not return the completed application to this address.] mailto:ICDocketMgr@ed.gov iii

Table of Contents Dear Colleague Letter...................................................................... Error! Bookmark not defined.

I. Program Background Information

Program Overview

Application Requirements

Absolute and Competitive Preference Priorities

Frequently Asked Questions

Applicant Guide

Selection Criteria

Definitions

Technical Assistance Workshops for Prospective Applicants

II. Application Submission Procedures

Application Transmittal Instructions

Submitting Applications with Adobe Reader Software

Grants.gov Submission Procedures and Tips for Applicants

III. Application Instructions

Electronic Application Format

Electronic Notification Option for Grant Awards

Electronic Application Submission Checklist

Part 1: Preliminary Documents

Part 2: Budget Information

Part 3: ED Abstract Form

Part 4: Project Narrative Attachment Form

Part 5: Budget Narrative

Important Information Regarding Indirect Costs

Part 6: Other Attachment Form

Part 7: Assurances and Certifications

Part 8: Intergovernmental Review of Federal Programs (Executive Order 12372)

IV. Reporting and Accountability

Government Performance and Results Act (GPRA) Measures

V. Legal and Regulatory Information

Notice Inviting Applications

Program Statute

Dear Colleague:

Thank you for your interest in the Native Hawaiian Education (NHE) program, administered by the Office of Elementary and Secondary Education of the U.S. Department of Education

(Department). This document includes information for applicants seeking funding for new grant projects in Fiscal Year 2020 under the NHE program, authorized under Title VI, Part C of the

Elementary and Secondary Act of 1965, as amended by the Every Student Succeeds Act of 2015.

The purpose of the NHE program is to support innovative projects that meet the unique educational needs of Native Hawaiians.

Please take the time to review the applicable priorities, selection criteria, and all the application instructions thoroughly. An application will not be evaluated for funding if the applicant does not comply with all the procedural rules that govern the submission of the application or the application does not contain the information required under the program (EDGAR §75.216 (b) and (c)).

For this competition it is mandatory for applicants to use the government-wide website, Grants.gov (http://www.grants.gov), to apply. Please note that the Grants.gov site works differently than the U.S. Department of Education’s e-Application System. We strongly encourage you to familiarize yourself with Grants.gov and strongly recommend that you register and submit early.

Applications submitted to Grants.gov for the Department of Education will be posted using

Adobe forms. Therefore, applicants will need to download a compatible version of Adobe reader. Please review the Submitting Applications with Adobe Reader Software and

Education Submission Procedures and Tips for Applicants forms found within this package for further information and guidance related to this requirement.

Using FY 2020 funds, the Department expects to award approximately $26,000,000 for new grants under this competition. We will award discretionary grants on a competitive basis for a project period of up to 36 months. Grants are expected to be awarded in September 2020.

Please visit our program website at https://www2.ed.gov/programs/nathawaiian/index.html for further information. If you have any questions about the program after reviewing the application package, please contact Joanne Osborne by telephone at (202) 401-1265 or via e-mail at

HAWAIIAN@ed.gov.

Sincerely, Pat Johnson

Group Leader

United States Department of Education

OFFICE OF ELEMENTARY AND SECONDARY EDUCATION

OFFICE OF RURAL, INSULAR AND NATIVE ACHIEVEMENT PROGRAMS

http://www.grants.gov/ https://www2.ed.gov/programs/nathawaiian/index.html mailto:HAWAIIAN@ed.gov

I. Program Background Information

Program Overview The purpose of the Native Hawaiian Education (NHE) program is to support innovative projects that meet the unique educational needs of Native Hawaiians. These projects may include activities authorized under section 6205(a)(3) of the Elementary and Secondary Education Act of

1965, as amended by the Every Student Succeeds Act (ESSA). Priority shall be given to entities proposing projects that are designed to address the needs listed under section 6205(a)(2) of

ESEA.

Application Requirements

Listed below are the application requirements for this grant competition. These application requirements are for the FY 2020 grant competition and any subsequent year in which awards are made from the list of unfunded applications from this competition.

Each applicant must describe its response to the following requirements:

(1) Each applicant for a grant under this program must submit the application for comment to the local educational agency serving students who will participate in the program to be carried out under the grant, and include those comments, if any, with the application to the Secretary.

(Sec. 6206(b) of ESEA)

(2) Eligible applicants must explain how the project is designed to address one or more of the following:

(a) Beginning reading and literacy among students in kindergarten through third grade.

(b) The needs of at-risk children and youth.

(c) Needs in fields or disciplines in which Native Hawaiians are underemployed.

(d) The use of the Hawaiian language in instruction.

Absolute and Competitive Preference Priorities

This notice contains one absolute priority and two competitive preference priorities. Consistent with 34 CFR 75.105(b)(2)(v), the absolute priority is from section 6205(a)(2) of the ESEA. In accordance with 34 CFR 75.105(b)(2)(ii), the two competitive preference priorities are from the

Supplemental Priorities.

Absolute Priorities

For FY 2020 and any subsequent year in which we make awards from the list of unfunded applications from this competition, this priority is an absolute priority. Under 34 CFR

75.105(c)(3), we consider only applications that meet this priority. An applicant may address one or more parts of the absolute priority. An applicant must clearly identify in its application which part or parts of the absolute priority its project will address.

Absolute Priority 1: Eligible applicants must propose a project that is designed to address one or more of the following:

(a) Beginning reading and literacy among students in kindergarten through third grade.

(b) The needs of at-risk children and youth.

(c) Needs in fields or disciplines in which Native Hawaiians are underemployed.

(d) The use of the Hawaiian language in instruction.

Competitive Preference Priorities

For FY 2020 and any subsequent year in which we make awards from the list of unfunded applications from this competition, these priorities are competitive preference priorities. Under

34 CFR 75.105(c)(2)(i), we award up to an additional five points to an application, depending on how well the application meets Competitive Preference Priority 1, and up to an additional five points to an application depending on how well the application meets Competitive Preference

Priority 2.

We will award a maximum of 10 points to an application that addresses both competitive preference priorities.

Competitive Preference Priority 1: Promoting Science, Technology, Engineering, or Math

(STEM) Education, with a Particular Focus on Computer Science (up to five points).

Projects designed to improve student achievement or other educational outcomes in one or more of the following areas: Science, technology, engineering, math, or computer science (as defined in this notice). These projects must address the following priority area: increasing access to

STEM coursework, including computer science (as defined in this notice), and hands-on learning opportunities, such as through expanded course offerings, dual-enrollment, high-quality online coursework, or other innovative delivery mechanisms.

Competitive Preference Priority 2: Fostering Flexible and Affordable Paths to Obtaining

Knowledge and Skills (up to five points).

Projects that are designed to address providing work-based learning experiences (such as internships, apprenticeships, and fellowships) that align with in-demand industry sectors or occupations (as defined in section 3(23) of WIOA).

Frequently Asked Questions

Question 1: What costs may be included under the five-percent limit on administrative costs

(ESEA sec. 6205(b))?

Due to the limitation in ESEA section 6205(b), NHE budgets cannot include administrative costs that exceed five percent of the total costs of the grant. This five-percent limit includes both direct and indirect administrative costs. For all NHE grantees except certain IHEs and non-profit organizations (see question 3 for information for these two types of grantees), all indirect costs are considered administrative costs, and must be included within this five-percent limit.

Grantees must ensure that any indirect costs charged to the grant do not total more than five percent of the total grant. This means that many grantees may not be able to charge their full indirect cost rate against costs in their grant.

In your budget narrative, you must describe the costs and parts of the budget lines that you include in the calculation of the administrative costs and provide enough explanation to justify that you have not exceeded the administrative cost limit.

Question 2: What costs are not considered administrative costs subject to the five-percent limit in ESEA section 6205(b)?

Administrative costs are costs that are related to the general administration of the organization and not directly related to implementing the program. Certain costs, such as travel, the project director salary, and evaluation, may not necessarily all be administrative, but may be a direct program cost, or partly direct program cost and partly administrative. For example, if your project director is directly managing and supervising your project, their salary may be considered a direct cost that is not subject to the five-percent cap under ESEA section 6205(b).

Furthermore, travel to project sites to oversee and provide technical assistance implementing the program may be considered a direct program cost.

Question 3: Are there different requirements for grantees with an indirect cost rate that separately breaks out “facilities” and “administration” costs?

A small number of NHEP grantees (“major nonprofit organizations” (those that receive more than $10 million in direct Federal funding in a fiscal year) and “major IHEs” (those whose total direct cost of work exceeds $10 million in a fiscal year)) may have an indirect cost rate that breaks out “facilities” and “administrative” costs separately. For those grantees, the

“administrative” portion of those costs must be included within the five-percent administrative cost cap. But the “facilities” portion of those indirect costs are not subject to the five-percent administrative cost cap. Please see OMB Uniform Guidance July 2017 FAQs for more information.

Question 4: How will the new Government Performance and Results Act (GPRA) measure be implemented?

Under the Government Performance and Results Act (GPRA), a new performance measure has been established to assess the overall effectiveness of the Native Hawaiian Education program.

It states: “(1) The number of grantees that attain or exceed the targets for the outcome indicators for their projects that have been approved by the Secretary.”

The purpose of this GPRA measure is to report on how many projects successfully carry out the goals and objectives identified in their applications. The new GPRA measure asks projects to identify program specific indicators and related metrics that assess how well the funded projects meet the specific indicators. The GPRA measure will report on how many projects successfully meet their project specific indicators. Applicants are encouraged to consider this GPRA measure requirement as they develop their project evaluation model.

https://www.dol.gov/oasam/boc/dcd/July2017-UniformGuidanceFrequentlyAskedQuestions.pdf

Post award, successful applicants will work with the Department staff to identify and refine their project specific indicators and metrics, which will be then be approved by the Department in order to fulfill this GPRA measure.

Question 5: What is necessary to meet the absolute priority requirement?

The statute identifies four priority areas for projects funded by NHEP. These are beginning reading and literacy among students in kindergarten through third grade, the needs of at-risk children and youth, needs in fields or disciplines in which Native Hawaiians are underemployed, and the use of the Hawaiian language in instruction. Projects must focus on at least one of these foci; they are not required to focus on all four priorities. There is no advantage to focusing on more than one. Applicants are asked to describe how the absolute priority is being met in their application’s abstract. Projects that do not one of these priorities will not be funded.

Question 6: How can an applicant maximize additional points through addressing competitive preference priorities?

There are two competitive preference priorities listed for this competition. Applicants can receive up to an additional five points for addressing a competitive preference priority for each of the competitive priorities. Peer reviewers will provide an assessment of how many of the additional points an applicant will receive for addressing a competitive priority based on the quality of services proposed to meet the priority. Applicants can receive up to ten points if they address both competitive preference priorities.

Question 7: Will application reviewers be provided with a scoring guide?

Yes. Application reviewers will be provided with the following scoring rubric:

Maximum Score: 5 Points

0 Factor is not addressed.

1 Factor is poorly developed (major weaknesses).

2-3 Factor is adequately developed (some weaknesses).

4 Factor is strongly developed (minor weaknesses).

5 Factor is fully developed with no weaknesses.

Maximum Score: 10 Points

1-3 Factor is poorly developed (major weaknesses).

4-6 Factor is adequately developed (some weaknesses).

7-9 Factor is strongly developed (minor weaknesses).

10 Factor is fully developed with no weaknesses.

Maximum Score: 15 Points

1-5 Factor is poorly developed (major weaknesses).

6-10 Factor is adequately developed (some weaknesses).

11-14 Factor is strongly developed (minor weaknesses).

15 Factor is fully developed with no weaknesses.

Applicant Guide

The intent of this section of the application package is to provide the selection criteria, application requirements, eligibility, definitions, and help applicants understand how each criterion and the requirements will be applied during the review process.

The program supports effective supplemental education programs that meet the unique needs of

Native Hawaiians. Permissible activities include, but are not limited to, ones that address beginning reading and literacy among early childhood students, the needs of at-risk youth, fields or disciplines in which Native Hawaiians are underemployed, and the use of the Hawaiian language in instruction.

The following entities are permitted to apply for this competition: (a) Native Hawaiian educational organizations; (b) Native Hawaiian community-based organizations; (c) public and private nonprofit organizations, agencies, and institutions with experience in developing or operating Native Hawaiian programs or programs of instruction in the Native Hawaiian language; (d) charter schools; (e) consortia of the organizations, agencies, or institutions described in (a) – (c).

The program narrative is the section of the application that directly responds to the selection criteria. The program narrative should follow the order of the selection criteria listed below, and in the notice inviting applications (NIA), which is included in this application package.

Applicants should describe, in detail, activities planned for each of the funded years of the grant

(up to three years). The program office suggests that applicants limit the program narrative to 30 pages. All applications must be entered into the Grants.gov system. E-mailed applications are not acceptable. Narrative attachments must be submitted as files in a read-only, flattened

Portable Document Format (PDF). If applicants upload a file type other than a read-only, flattened PDF (e.g., Word, Excel, WordPerfect, etc.) or submit a password-protected file, we will not review that material.

A minimum of three peer reviewers will evaluate each proposal. Reviewers will be asked to review the applicants’ responses to each of the criteria identified below and score each of their assigned proposals. The points for the selection criteria add up to a score of 120. The maximum score for each criterion is indicated in parentheses. Not responding to a specific criterion could negatively affect your score.

Selection Criteria

The selection criteria for this competition are from 34 CFR 75.210 and section 6304(a)(2)(A) of the ESEA. The maximum score for all the selection criteria is 120 points. The maximum possible score for addressing each selection criterion is indicated in parentheses. Each criterion also includes the factors that reviewers will consider in determining the extent to which an applicant meets the criterion. The selection criteria for this competition are as follows:

(a) Need for project (up to 20 points)

(1) The Secretary considers the need for the proposed project.

(2) In determining the need for the proposed project, the Secretary considers the following factors:

(i) The magnitude of the need for the services to be provided or the activities to be carried out by the proposed project (up to 10 points).

(ii) The extent to which specific gaps or weaknesses in services, infrastructure, or opportunities have been identified and will be addressed by the proposed project, including the nature and magnitude of those gaps or weaknesses (up to 10 points).

(b) Quality of the project design (up to 20 points)

(1) The Secretary considers the quality of the design of the proposed project.

(2) In determining the quality of the design of the proposed project, the Secretary considers the following factors:

(i) The extent to which the design of the proposed project is appropriate to, and will successfully address, the needs of the target population or other identified needs (up to 10 points).

(ii) The extent to which the proposed project demonstrates a rationale (as defined in this notice) (up to 10 points).

(c) Quality of project services (up to 30 points)

(1) The Secretary considers the quality of the services to be provided by the proposed project.

(2) In determining the quality of the services to be provided by the proposed project, the

Secretary considers the quality and sufficiency of strategies for ensuring equal access and treatment for eligible project participants who are members of groups that have traditionally been underrepresented based on race, color, national origin, gender, age, or disability (up to 10 points).

(3) In addition, the Secretary considers the following factors:

(i) The extent to which the services to be provided by the proposed project reflect up-to-date knowledge from research and effective practice (up to 10 points).

(ii) The likely impact of the services to be provided by the proposed project on the intended recipients of those services (up to 10 points).

(d) Quality of project personnel (up to 10 points)

(1) The Secretary considers the quality of the personnel who will carry out the proposed project.

(2) In determining the quality of project personnel, the Secretary considers the extent to which the applicant encourages applications for employment from persons who are members of groups that have been traditionally underrepresented based on race, color, national origin, gender, age, or disability (up to 5 points).

(3) In addition, the Secretary considers the qualifications, including relevant training and experience, of key project personnel (up to 5 points).

(e) Quality of the management plan (up to 30 points)

(1) The Secretary considers the quality of the management plan for the proposed project.

(2) In determining the quality of the management plan for the proposed project, the

Secretary considers the following factors:

(i) The adequacy of the management plan to achieve the objectives of the proposed project on time and within budget, including clearly defined responsibilities, timelines, and milestones for accomplishing project tasks (up to

15 points).

(ii) The adequacy of mechanisms for ensuring high-quality products and services from the proposed project (up to 15 points).

(f) Quality of the project evaluation (up to 10 points)

(1) The Secretary considers the quality of the evaluation to be conducted of the proposed project.

(2) In determining the quality of the evaluation, the Secretary considers the extent to which the methods of evaluation will provide valid and reliable performance data on relevant outcomes.

Note: The selection criterion for project evaluation relates to performance measure (1) under the

Performance Measures section of the Notice Inviting Applications.

Program Authority: Title VI, part B of the ESEA (20 U.S.C 6201-620).

Definitions

The definitions below are from 34 CFR 77.1(c); sections 4310(2), 6207, and 8101 of the ESEA;

the Supplemental Priorities; and section 3(23) of the Workforce Innovation and Opportunity Act of 2014. These definitions apply to the FY 2020 grant competition and any subsequent year in which we make awards from the list of unfunded applications from this competition.

Charter school means a public school that—

(a) In accordance with a specific State statute authorizing the granting of charters to schools, is exempt from significant State or local rules that inhibit the flexible operation and management of public schools, but not from any rules relating to the other requirements of this definition;

(b) Is created by a developer as a public school, or is adapted by a developer from an existing public school, and is operated under public supervision and direction;

(c) Operates in pursuit of a specific set of educational objectives determined by the school's developer and agreed to by the authorized public chartering agency;

(d) Provides a program of elementary or secondary education, or both;

(e) Is nonsectarian in its programs, admissions policies, employment practices, and all other operations, and is not affiliated with a sectarian school or religious institution;

(f) Does not charge tuition;

(g) Complies with the Age Discrimination Act of 1975, title VI of the Civil Rights Act of 1964, title IX of the Education Amendments of 1972, section 504 of the Rehabilitation Act of 1973, the

Americans with Disabilities Act of 1990 (42 U.S.C. 12101 et seq.), section 444 of the General

Education Provisions Act (20 U.S.C. 1232g) (commonly referred to as the “Family Educational

Rights and Privacy Act of 1974”), and part B of the Individuals with Disabilities Education Act;

(h) Is a school to which parents choose to send their children, and that (1) admits students on the basis of a lottery, consistent with section 4303(c)(3)(A) of the ESEA, if more students apply for admission than can be accommodated; or (2) in the case of a school that has an affiliated charter school (such as a school that is part of the same network of schools), automatically enrolls students who are enrolled in the immediate prior grade level of the affiliated charter school and, for any additional student openings or student openings created through regular attrition in student enrollment in the affiliated charter school and the enrolling school, admits students on the basis of a lottery as described in clause (i);

(i) Agrees to comply with the same Federal and State audit requirements as do other elementary schools and secondary schools in the State, unless such State audit requirements are waived by the State;

(j) Meets all applicable Federal, State, and local health and safety requirements;

(k) Operates in accordance with State law;

(l) Has a written performance contract with the authorized public chartering agency in the State that includes a description of how student performance will be measured in charter schools pursuant to State assessments that are required of other schools and pursuant to any other assessments mutually agreeable to the authorized public chartering agency and the charter school; and

(m) May serve students in early childhood education programs or postsecondary students.

(Section 4310(2) of the ESEA)

Computer science means the study of computers and algorithmic processes and includes the study of computing principle and theories, computational thinking, computer hardware, software design, coding, analytics, and computer applications. Computer science often includes computer programming or coding as a tool to create software, including applications, games, websites, and tools to manage or manipulate data; or development and management of computer hardware and the other electronics related to sharing, securing, and using digital information. In addition to coding, the expanding field of computer science emphasizes computational thinking and interdisciplinary problem-solving to equip students with the skills and abilities necessary to apply computation in our digital world. Computer science does not include using the computer for everyday activities, such as browsing the internet; use of tools like word processing, spreadsheets, or presentation software; or using computers in the study and exploration of unrelated subjects. (Supplemental Priorities)

Demonstrates a rationale means a key project component included in the project’s logic model is informed by research or evaluation findings that suggest the project component is likely to improve relevant outcomes. (34 CFR 77.1(c))

Dual or concurrent enrollment program means a program offered by a partnership between at least one institution of higher education and at least one local educational agency through which a secondary school student who has not graduated from high school with a regular high school diploma is able to enroll in one or more postsecondary courses and earn postsecondary credit that- (a) is transferable to the institutions of higher education in the partnership; and (b) applies toward completion of a degree or recognized educational credential as described in the Higher

Education Act of 1965 (20 U.S.C. 1001 et seq.). (Section 8101(15) of the ESEA)

In-Demand industry sector or occupation means an industry sector that has a substantial current or potential impact (including through jobs that lead to economic self-sufficiency and opportunities for advancement) on the State, regional, or local economy, as appropriate, and that contributes to the growth or stability of other supporting businesses, or the growth of such industry sectors; or an occupation that currently has, or is projected to have, a number of positions (including positions that lead to economic self-sufficiency and opportunities for advancement) in an industry sector so as to have a significant impact on the State, regional, or local economy, as appropriate. The determination of whether an industry sector or occupation is in-demand under this definition shall be made by the State board or local board, as appropriate, using State or regional business and labor market projections, including the use of labor market information. (Section 3(23) of WIOA)

Logic model (also referred to as a theory of action) means a framework that identifies key project components of the proposed project (i.e., the active “ingredients” that are hypothesized to be critical to achieving the relevant outcomes) and describes the theoretical and operational relationships among the key project components and relevant outcomes. (34 CFR 77.1(c))

Native Hawaiian means any individual who is—

(a) A citizen of the United States; and

(b) A descendant of the aboriginal people who, prior to 1778, occupied and exercised sovereignty in the area that now comprises the State of Hawaii, as evidenced by—

(1) Genealogical records;

(2) Kupuna (elders) or Kamaʽaina (long-term community residents) verification; or

(3) Certified birth records. (Section 6207(2) of the ESEA)

Native Hawaiian community-based organization means any organization that is composed primarily of Native Hawaiians from a specific community and that assists in the social, cultural, and educational development of Native Hawaiians in that community. (Section 6207(3) of the

ESEA)

Native Hawaiian educational organization means a private nonprofit organization that—

(a) Serves the interests of Native Hawaiians;

(b) Has Native Hawaiians in substantive and policymaking positions within the organization;

(c) Incorporates Native Hawaiian perspective, values, language, culture, and traditions into the core function of the organization;

(d) Has demonstrated expertise in the education of Native Hawaiian youth; and

(e) Has demonstrated expertise in research and program development. (Section 6207(4) of the

Native Hawaiian language means the single Native American language indigenous to the original inhabitants of the State of Hawaii. (Section 6207(5) of the ESEA)

Native Hawaiian organization means a private nonprofit organization that—

(a) Serves the interests of Native Hawaiians;

(b) Has Native Hawaiians in substantive and policymaking positions within the organization;

and

(c) Is recognized by the Governor of Hawaii for the purpose of planning, conducting, or administering programs (or portions of programs) for the benefit of Native Hawaiians. (Section

6207(6) of the ESEA)

Project component means an activity, strategy, intervention, process, product, practice, or policy included in a project. Evidence may pertain to an individual project component or to a combination of project components (e.g., training teachers on instructional practices for English learners and follow-on coaching for these teachers). (34 CFR 77.1(c))

Regular high school diploma (a) means the standard high school diploma awarded to the preponderance of students in the State that is fully aligned with State standards, or a higher diploma, except that a regular high school diploma shall not be aligned to the alternate academic achievement standards described in ESEA section 1111(b)(1)(E); and (b) does not include a recognized equivalent of a diploma, such as a general equivalency diploma, certificate of completion, certificate of attendance, or similar lesser credential. (Section 8101(43) of the

Relevant outcome means the student outcome(s) or other outcome(s) the key project component is designed to improve, consistent with the specific goals of the program. (34 CFR 77.1(c))

Technical Assistance Workshops for Prospective Applicants

Two technical assistance webinars for prospective applicants are scheduled. The content of the webinars will be repeated, so applicants only need to attend one, if interested. The dates and times for the webinars are:

• Wednesday, January 8, 2020. 8:30am-10:00am HST.

Event address for attendees to join webinar:

https://doed.webex.com/doed/j.php?MTID=m7f905549ce279de1eba4708d5bae7418

• Wednesday, January 15, 2020. 8:30am-10:00am HST.

Event address for attendees to join webinar:

https://doed.webex.com/doed/j.php?MTID=m15b2fbf7d5dd5e3357bb5dfd4686a45f

One in-person technical assistance workshop for prospective applicants is scheduled in the state of Hawaii. A location for this workshop is to be determined and will be released as soon as possible on our website:

https://oese.ed.gov/offices/office-of-formula-grants/rural-insular-native-achievement-programs/native-hawaiian-education/

The date and time for this workshop is tentatively scheduled for:

• Thursday, January 23, 2020. 10:00am-12:00pm HST.

https://doed.webex.com/doed/j.php?MTID=m7f905549ce279de1eba4708d5bae7418 https://doed.webex.com/doed/j.php?MTID=m15b2fbf7d5dd5e3357bb5dfd4686a45f https://oese.ed.gov/offices/office-of-formula-grants/rural-insular-native-achievement-programs/native-hawaiian-education/ https://oese.ed.gov/offices/office-of-formula-grants/rural-insular-native-achievement-programs/native-hawaiian-education/

II. Application Submission Procedures

The deadline for submission of Native Hawaiian Education Program applications through

Grants.gov is February 11, 2020.

Application Transmittal Instructions

Attention Electronic Applicants: This program requires the electronic submission of applications--specific requirements and instructions can be found in the Federal Register notice.

Please note that you must follow the Application Procedures as described in the Federal Register notice announcing the grant competition.

We will reject your application if you submit it in paper format unless, as described in the

Federal Register notice for this competition, you qualify for one of the exceptions to the electronic submission requirement and submit, no later than two weeks before the application deadline date, a written statement to the Department that you qualify for one of these exceptions.

Applications Submitted Electronically

Applications for grants under this program must be submitted electronically using the

Governmentwide Grants.gov Apply site at http://www.Grants.gov. Through this site, you will be able to download a copy of the application package, complete it offline, and then upload and submit your application. You may not e-mail an electronic copy of a grant application to us.

Your application must be fully uploaded and submitted and must be date and time stamped by the Grants.gov system no later than 11:59:59 p.m., Eastern Time, on the application deadline date. Except as otherwise noted in Federal Register notice for this competition, we will not consider your application if it is date and time stamped by the Grants.gov system later than 11:59:59 p.m., Eastern Time, on the application deadline date.

You should review and follow the Education Submission Procedures for submitting an application through Grants.gov that are included in this application package to ensure that you submit your application in a timely manner to the Grants.gov system.

On December 31, 2017, Grants.gov retired the Legacy PDF format for submitting grant applications. A

Grants.gov applicant must apply online using Workspace, a shared environment where members of a grant team may simultaneously access and edit different web forms within an application. An applicant can create an individual Workspace for each application notice and establish for that application a collaborative application package that allows more than one person in the applicant’s organization to work concurrently on an application. The Grants.gov system also enables the applicant to reuse forms from previous submissions, check them in and out to complete them, and submit the application package.

For access to further instructions on how to apply using Grants.gov, refer to:

www.grants.gov/web/grants/applicants/apply-for-grants.html

You may access the electronic grant applications at www.Grants.gov. You must search for the downloadable application package for this competition by the CFDA number. Do not include the CFDA number’s alpha suffix in your search (e.g., search for 84.362 not 84.362A).

http://www.grants.gov/ www.grants.gov/web/grants/applicants/apply-for-grants.html

Please note the following:

• You must attach any narrative sections of your application as files in either .pdf (Portable

Document Format) or Microsoft Word. Although applicants have the option of uploading any narrative sections and all other attachments to their application in either PDF or

Microsoft Word, we recommend applicants submit all documents as read-only flattened

PDFs, meaning any fillable PDF files must be saved and submitted as non-fillable PDF files and not as interactive or fillable PDF files, to better ensure applications are processed in a more timely, accurate, and efficient manner. If you choose to submit your application in

Microsoft Word, you may do so using any version of Microsoft Word (i.e., a document ending in a .doc or .docx extension).

• Grants.gov cannot process an application that includes two or more files that have the same name within a grant submission.

• When attaching files, applicants should limit the size of their file names. Lengthy file names could result in difficulties with opening and processing your application. We recommend your file names be less than 50 characters. The amount of time it can take to upload an application will vary depending on a variety of factors, including the size of the application and the speed of your Internet connection. Therefore, we strongly recommend that you do not wait until the application deadline date to begin the submission process through

Grants.gov.

• If you are experiencing problems submitting your application through Grants.gov, please contact the Grants.gov Support Desk, toll free, at 1-800-518-4726. You must obtain a

Grants.gov Support Desk Case Number and must keep a record of it.

According to the instructions found in the Federal Register notice, only those requesting and qualifying for an Exception to the electronic submission requirement may submit an application via mail, commercial carrier, or by hand delivery.

Submission of Paper Applications by Mail:

If you qualify for an exception to the electronic submission requirement, you may mail (through the U.S. Postal Service or a commercial carrier) your application to the Department. You must mail the original and two copies of your application, on or before the application deadline date, to the Department at the following address:

U.S. Department of Education

Application Control Center

Attention: (CFDA Number 84.362A)

LBJ Basement Level 1

400 Maryland Avenue, SW.

Washington, DC 20202-4260

You must show proof of mailing consisting of one of the following:

(1) A legibly dated U.S. Postal Service postmark.

(2) A legible mail receipt with the date of mailing stamped by the U.S. Postal Service.

(3) A dated shipping label, invoice, or receipt from a commercial carrier.

(4) Any other proof of mailing acceptable to the Secretary of the U.S. Department of Education.

If you mail your application through the U.S. Postal Service, we do not accept either of the following as proof of mailing:

(1) A private metered postmark.

(2) A mail receipt that is not dated by the U.S. Postal Service.

If your application is postmarked after the application deadline date, we will not consider your application.

Note: The U.S. Postal Service does not uniformly provide a dated postmark. Before relying on this method, you should check with your local post office.

Note for Mail Delivery of Paper Applications:

If you mail your application to the Department--

(1) You must indicate on the envelope and in Item 11 of the SF 424 the CFDA number, including suffix letter, if any, of the competition under which you are submitting your application; and

(2) The Application Control Center will mail to you a notification of receipt of your grant application. If you do not receive this notification within 15 business days from the application deadline date, you should call the U.S. Department of Education Application Control Center at

(202) 245-6288.

Submitting Applications with Adobe Reader Software

The Department of Education, working with Grants.gov, is currently using Adobe Reader software exclusively and applications submitted to Grants.gov for the Department of Education will be posted using Adobe forms.

Please note: The compatible version of Adobe Reader is required for viewing, editing and submitting PDF forms through Grants.gov. Applicants should confirm the compatibility of their

Adobe Reader version before downloading the application. To ensure applicants have a version of Adobe Reader on their computer that is compatible with Grants.gov, applicants are encouraged to use the test package provided by Grants.gov that can be accessed at http://www.grants.gov/web/grants/applicants/adobe-software-compatibility.html

Important issues to consider:

• If the applicant opened or edited the application package with any software other than a compatible version of Adobe Reader, the application package may contain errors that will be transferred to the new package even if you later download the compatible Adobe Reader version.

• Applicants cannot copy and paste data from a package initially opened or edited with an incompatible version of Adobe Reader and will need to download an entirely new package using the compatible version of Adobe Reader.

• Some applicants using an incompatible version of Adobe Reader may have trouble opening and viewing the application package while others may find they can open, view and complete http://www.grants.gov/web/grants/applicants/adobe-software-compatibility.html the application package but may not be able to submit the application package through

Grants.gov.

• Grants.gov does not guarantee to support versions of Adobe Reader that are not compatible with Grants.gov.

• Any and all edits made to the Adobe Reader application package must be made with a compatible version of Adobe Reader.

• If more than one person is entering text into a Workspace PDF form, the same version of

Adobe Reader software should be used by each person. Check the version number of the

Adobe software on each user's computer to make sure the versions match. Using different versions of Adobe Reader may cause submission and/or save errors – even if each version is individually compatible with Grants.gov.

For your convenience, a compatible version of Adobe Reader is available for free download at http://www.grants.gov/web/grants/applicants/adobe-software-compatibility.html.

We strongly recommend that you review the information on computer and operating system compatibility with Adobe available at http://www.grants.gov/web/grants/applicants/adobe-software-compatibility.html before downloading, completing or submitting your application.

Applicants are reminded that they should submit their application a day or two in advance of the closing date as detailed in the Federal Register Notice. If you have any questions regarding this matter please email the Grants.gov Contact Center at support@grants.gov or call 1-800-518-

4726.

Grants.gov Submission Procedures and Tips for Applicants

To facilitate your use of Grants.gov, this document includes important submission procedures you need to be aware of to ensure your application is received in a timely manner and accepted by the Department of Education.

Browser Support

The latest versions of Microsoft Internet Explorer (IE), Mozilla Firefox, Google Chrome, and

Apple Safari are supported for use with Grants.gov. However, these web browsers undergo frequent changes and updates, so we recommend you have the latest version when using

Grants.gov. Legacy versions of these web browsers may be functional, but you may experience issues.

For additional information or updates, please see the Grants.gov Browser information in the

Applicant FAQs: http://www.grants.gov/web/grants/applicants/applicant-faqs.html#browser

ATTENTION – Workspace, Adobe Forms and PDF Files Required

Grants.gov applicants can apply online using Workspace. Workspace is a shared, online environment where members of a grant team may simultaneously access and edit different web forms within an application. For each funding opportunity announcement (FOA), you can create individual instances of a workspace.

http://www.grants.gov/web/grants/applicants/adobe-software-compatibility.html mailto:support@grants.gov http://www.grants.gov/web/grants/applicants/applicant-faqs.html#browser

Below is an overview of applying on Grants.gov. For access to complete instructions on how to apply for opportunities, refer to: https://www.grants.gov/web/grants/applicants/workspace-overview.html

1) Create a Workspace: Creating a workspace allows you to complete it online and route it through your organization for review before submitting.

2) Complete a Workspace: Add participants to the workspace to work on the application together, complete all the required forms online or by downloading PDF versions, and check for errors before submission. The Workspace progress bar will display the state of your application process as you apply. As you apply using Workspace, you may click the blue question mark icon near the upper-right corner of each page to access context-sensitive help.

a. Adobe Reader: If you decide not to apply by filling out web forms you can download individual PDF forms in Workspace. The individual PDF forms can be downloaded and saved to your local device storage, network drive(s), or external drives, then accessed through Adobe Reader. NOTE: Visit the Adobe Software

Compatibility page on Grants.gov to download the appropriate version of the software at: https://www.grants.gov/web/grants/applicants/adobe-software-compatibility.html

b. Mandatory Fields in Forms: In the forms, you will note fields marked with an asterisk and a different background color. These fields are mandatory fields that must be completed to successfully submit your application.

c. Complete SF-424 Fields First: The forms are designed to fill in common required fields across other forms, such as the applicant name, address, and DUNS Number.

Once it is completed, the information will transfer to the other forms.

3) Submit a Workspace: An application may be submitted through workspace by clicking the Sign and Submit button on the Manage Workspace page, under the

Forms tab. Grants.gov recommends submitting your application package at least 24-

48 hours prior to the close date to provide you with time to correct any potential technical issues that may disrupt the application submission.

4) Track a Workspace Submission: After successfully submitting a workspace application, a Grants.gov Tracking Number (GRANTXXXXXXXX) is automatically assigned to the application. The number will be listed on the Confirmation page that is generated after submission. Using the tracking number, access the Track My

Application page under the Applicants tab or the Details tab in the submitted workspace.

For additional training resources, including video tutorials, refer to https://www.grants.gov/web/grants/applicants/applicant-training.html https://www.grants.gov/web/grants/applicants/workspace-overview.html https://www.grants.gov/web/grants/applicants/workspace-overview.html https://www.grants.gov/web/grants/applicants/applicant-training.html

Helpful Reminders

1) REGISTER EARLY – Grants.gov registration involves many steps including registration on SAM (www.sam.gov) which may take approximately one week to complete, but could take upwards of several weeks to complete, depending upon the completeness and accuracy of the data entered into the SAM database by an applicant. You may begin working on your application while completing the registration process, but you cannot submit an application until all of the Registration steps are complete. Please note that once your SAM registration is active, it will take 24-48 hours for the information to be available in Grants.gov, and before you can submit an application through Grants.gov. For detailed information on the

Registration Steps, please go to: http://www.grants.gov/web/grants/register.html [Note:

Your organization will need to update its SAM registration annually.]

Primary information about SAM is available at www.sam.gov . However, to further assist you with obtaining and registering your DUNS number and TIN in SAM or updating your existing SAM account the Department of Education has prepared a SAM.gov Tip Sheet which you can find at: http://www2.ed.gov/fund/grant/apply/sam-faqs.html

2) SUBMIT EARLY – We strongly recommend that you do not wait until the last day to submit your application. Grants.gov will put a date/time stamp on your application and then process it after it is fully uploaded. The time it takes to upload an application will vary depending on a number of factors including the size of the application and the speed of your Internet connection, and the time it takes Grants.gov to process the application will vary as well. If Grants.gov rejects your application (see step three below), you will need to resubmit successfully to Grants.gov before 11:59:59 p.m.

Eastern Time on the deadline date.

Note: To submit successfully, you must provide the DUNS number on your application that…