PKG00257138-instructions..pdf

OMB Number - 1122-0020 Expiration Date: 01/31/2022

U.S. Department of Justice Office on Violence Against Women (OVW)

OVW Fiscal Year 2020 Grants to Reduce Domestic Violence, Dating Violence, Sexual Assault, and

Stalking on Campus Program Solicitation

Release Date: On or about December 13, 2019

Eligibility

Eligible applicants are limited to: Institutions of higher education in the United States and U.S.

territories.

(See “Eligibility Information”)

Deadlines

Applications are due by 11:59 p.m. Eastern Time (E.T.) on February 12, 2020.

(See “Submission Dates and Times”)

Registration Information: To submit an application, all applicants must obtain a Data Universal Number System (DUNS) number and register online with the System for Award Management (SAM) and with Grants.gov. To ensure sufficient time to complete the registration process, applicants must obtain a DUNS number and register online with SAM and with Grants.gov immediately, but no later than January 24, 2020.

(See “Registration”)

Letter of Intent: Applicants are strongly encouraged to submit a non-binding Letter of Intent to OVW.Campus@usdoj.gov by January 24, 2020. This letter confirms that the applicant has registered with SAM and Grants.gov. Submitting a Letter of Intent will not obligate a potential https://www.grants.gov/ http://www.grants.gov/ mailto:OVW.Campus@usdoj.gov http://www.grants.gov/ ii applicant to submit an application. Interested applicants who do not submit a Letter of Intent are still eligible to apply.

(See “Letter of Intent”)

Pre-Application Information Sessions: OVW will conduct two web-based Pre-Application Information Sessions for entities interested in submitting an application for this program.

Participation in these sessions is optional. Interested applicants who do not participate are still eligible to apply.

(See “Pre-Application Information Sessions”)

Contact Information

For assistance with the requirements of this solicitation, email OVW at OVW.Campus@usdoj.gov. Alternatively, interested parties may call OVW at (202) 307-6026.

Submission and Notification Information

Submission: Applications for this program will be submitted through Grants.gov. For applicant assistance with Grants.gov, contact Grants.gov Applicant Support at (800) 518-4726.

The Grants.gov number assigned to this announcement is OVW-2019-17693.

Notification: OVW anticipates notifying applicants of funding decisions by October 1, 2020.

http://www.grants.gov/ iii

Contents A. Program Description

Overview of OVW

About the OVW Grants to Reduce Domestic Violence, Dating Violence, Sexual Assault, and Stalking on Campus Program

Program Scope

Purpose Areas

OVW Priority Areas

Activities that Compromise Victim Safety and Recovery or Undermine Offender Accountability

Out-of-Scope Activities

Activities Requiring Prior Approval

B. Federal Award Information Availability of Funds

Award Period and Amounts

Types of Applications

Mandatory Program Requirements

C. Eligibility Information Eligible Applicants

Cost Sharing or Matching

Other Program Eligibility Requirements

D. Application and Submission Information Address to Request Application Package

Pre-Application Information Sessions

Content and Form of Application Submission

Formatting and Technical Requirements

Application Contents

Summary Data Sheet Proposal Abstract

Project Narrative

Budget Detail Worksheet and Narrative

Memoranda of Understanding: IMOU and EMOU

Additional Required Information iv

Unique Entity Identifier (DUNS Number), System for Award Management (SAM), and Grants.gov Registration

Submission Dates and Times

OVW Policy on Late Submissions

Funding Restrictions

Other Submission Requirements

Submitting a Grant Application

E. Application Review Information Criteria

Review and Selection Process

Anticipated Announcement and Federal Award Dates

F. Federal Award Administration Information Federal Award Notices

Administrative and National Policy Requirements

Reporting

G. Federal Awarding Agency Contact(s) H. Other Information

Application Checklist

Federal Award Information:

Funding Type: Grant Estimated Total Funding: $20,000,000 Expected Number of Awards: 50 Award Ceiling: up to $300,000 for Individual projects and up to

$750,000 for Consortia projects Award Floor: N/A Registration Due: January 24, 2020 Letter of Intent Due: January 24, 2020 Application Due: February 12, 2020 Anticipated Start Date: October 1, 2020 Length of Award Period: 36 months

OVW Grants to Reduce Domestic Violence, Dating Violence, Sexual Assault, and Stalking on

Campus Program

(CFDA 16.525)

A. Program Description Overview of OVW OVW is a component of the United States Department of Justice (DOJ). Created in 1995, OVW administers grant programs authorized by the Violence Against Women Act (VAWA) and subsequent legislation and provides national leadership on issues of domestic violence, dating violence, sexual assault, and stalking. OVW grants support coordinated community responses to hold offenders accountable and serve victims.

Statutory Authority This program is authorized by 34 U.S.C. § 20125.

About the OVW Grants to Reduce Domestic Violence, Dating Violence, Sexual Assault, and Stalking on Campus Program

The Grants to Reduce Domestic Violence, Dating Violence, Sexual Assault, and Stalking on Campus Program (Campus Program) encourages developing and strengthening effective security and investigation strategies to combat domestic violence, dating violence, sexual assault, and stalking on campuses, developing and strengthening victim services in cases involving such crimes on campuses, which include partnerships with local criminal justice authorities and community-based victim services agencies, and developing and strengthening prevention education and awareness programs. For additional information about this program, see https://www.justice.gov/ovw/grant-programs and http://muskie.usm.maine.edu/vawamei/campusgraphs.htm.

Program Scope Activities supported by this program are determined by statute, federal regulations, and OVW policies. If an applicant receives an award, the funded project is bound by the provisions of this https://www.justice.gov/ovw/grant-programs http://muskie.usm.maine.edu/vawamei/campusgraphs.htm solicitation, the DOJ Financial Guide, including updates to the Financial Guide after an award is made, the section of the Solicitation Companion Guide on post-award requirements for all federal award recipients, and the conditions of the award.

Purpose Areas Pursuant to 34 U.S.C. § 20125(b), funds under this program must be used for one or more of the following purposes:

1. To provide personnel, training, technical assistance, data collection, and other equipment with respect to the increased apprehension, investigation, and adjudication of persons committing domestic violence, dating violence, sexual assault, and stalking on campus.

2. To develop, strengthen, and implement campus policies, protocols, and services that more effectively identify and respond to the crimes of domestic violence, dating violence, sexual assault and stalking, including the use of technology to commit these crimes, and to train campus administrators, campus security personnel, and personnel serving on campus disciplinary or judicial boards on such policies, protocols, and services.

3. To implement and operate education programs for the prevention of domestic violence, dating violence, sexual assault, and stalking.

4. To develop, enlarge, or strengthen victim services programs and population specific services on the campuses of the institutions involved, including programs providing legal, medical, or psychological counseling, for victims of domestic violence, dating violence, sexual assault, and stalking, and to improve delivery of victim assistance on campus. To the extent practicable, such an institution shall collaborate with victim service providers in the community in which the institution is located. If appropriate victim services programs are not available in the community or are not accessible to students, the institution shall, to the extent practicable, provide a victim services program on campus or create a victim services program in collaboration with a community-based organization. The institution shall use not less than 20 percent of the funds made available through the grant for a victim services program provided in accordance with this paragraph, regardless of whether the services are provided by the institution or in coordination with community victim service providers.

5. To create, disseminate, or otherwise provide assistance and information about victims' options on and off campus to bring disciplinary or other legal action, including assistance to victims in immigration matters.

6. To develop, install, or expand data collection and communication systems, including computerized systems, linking campus security to the local law enforcement for the purpose of identifying and tracking arrests, protection orders, violations of protection orders, prosecutions, and convictions with respect to the crimes of domestic violence, dating violence, sexual assault, and stalking on campus.

7. To provide capital improvements (including improved lighting and communications facilities but not including the construction of buildings) on campuses to address the crimes of domestic violence, dating violence, sexual assault, and stalking.

8. To support improved coordination among campus administrators, campus security personnel, and local law enforcement to reduce domestic violence, dating violence, sexual assault, and stalking on campus.

9. To develop or adapt and provide developmental, culturally appropriate, and linguistically accessible print or electronic materials to address both prevention and intervention in domestic violence, dating violence, sexual violence, and stalking.

10. To develop or adapt population specific strategies and projects for victims of domestic violence, dating violence, sexual assault, and stalking from underserved populations on https://www.justice.gov/ovw/file/1030311/download https://www.justice.gov/ovw/resources-applicants campus.

Applicants proposing to use grant funds under purpose areas 6 and/or 7 must ensure that these grant-funded activities are part of an overall comprehensive coordinated campus and community response that includes proposed activities under other purpose areas.

OVW Priority Areas In FY 2020, OVW is interested in supporting the priority area(s) identified below. Applications proposing activities in the following areas will be given special consideration:

1. Reduce violent crime against women and promote victim safety through investing in law enforcement, increasing prosecution, and promoting effective prevention.

To qualify for this OVW priority area, applicants must propose at least one of the following activities:

1) Collaborate with local law enforcement agencies and/or local criminal justice agencies to incorporate lethality assessments and protocols into their coordinated response strategies and ongoing trainings.

2) Create protocols for how the coordinated community response (CCR) team and existing campus behavioral and crisis intervention teams can collaborate to more readily identify repeat offenders and offenders at high risk for committing domestic violence, dating violence, sexual assault, or stalking.

3) Partner with a local prosecutor’s office to develop strategies that will increase the prosecution of domestic violence, dating violence, sexual assault, and stalking.

2. Increase efforts to combat stalking.

To qualify for this OVW priority area, applicants must ensure that 50% or more of proposed grant activities primarily address stalking. Funding can support prevention programs, response protocols, and specialized training.

3. Address the specific challenges that rural communities face in responding to domestic violence, dating violence, sexual assault, and stalking.

To qualify for this OVW priority, applicants must describe what makes the institution’s geographic service area rural (using U.S. Census or other appropriate government data) and how isolated the area is from needed services.

Activities that Compromise Victim Safety and Recovery or Undermine Offender Accountability OVW does not fund activities that jeopardize victim safety, deter or prevent physical or emotional healing for victims, or allow offenders to escape responsibility for their actions.

Applications that propose any such activities may receive a deduction in points during the review process or may be eliminated from consideration entirely. Information on activities that compromise victim safety and recovery or undermine offender accountability may be found in the Solicitation Companion Guide.

Out-of-Scope Activities The activities listed below are out of the program scope, and they will not be supported by this program’s funding. See also the list of unallowable costs in the Funding Restrictions section of this solicitation.

1. Research projects. (This does not include assessments conducted only for internal improvement purposes (up to three percent of the award). For information on distinguishing between research and assessments, see the heading on this topic in the Funding Restrictions section of this solicitation and the Solicitation Companion Guide.)

2. Projects that focus primarily on alcohol and substance abuse.

3. Activities that focus primarily on sexual harassment.

4. Education or prevention programs for elementary and secondary students on domestic violence, dating violence, sexual assault, and stalking.

5. Mandatory self-defense classes or self-defense classes as the only means of providing prevention education programs to students.

6. Theater performances that do not specifically address domestic violence, dating violence, sexual assault, or stalking.

7. Products and/or materials that are not specifically focused on the dynamics of domestic violence, dating violence, sexual assault, and stalking and campus responses to these crimes.

8. Victim assistance not directly related to the victimization.

9. Purchase of anonymous web-based reporting systems (excludes law enforcement incident/report databases) or apps for students.

10. Incentives for students to participate in mandatory trainings and climate surveys.1

11. Support for Title IX Investigator or Coordinator positions and trainings, conferences, activities, or materials focused primarily on Title IX. (Note: Campus Program recipients should nonetheless ensure that they are familiar and comply with current regulations from the Department of Education on Title IX compliance, available at https://www2.ed.gov/policy/rights/reg/ocr/index.html.)

Applications that propose activities that are deemed to be substantially out-of-scope may receive a deduction in points during the review process or may be eliminated from consideration entirely.

Activities Requiring Prior Approval Activities listed below will require prior approval in order to be supported by grant funds (see the Solicitation Companion Guide for more information on relevant requirements).

1. Surveys, whether conducted as part of a program or needs assessment, or for any other purpose. Prior approval is necessary to determine whether the activity is within the scope of the award and meets the requirements of the Paperwork Reduction Act.

2. Renovations, including such minor things as painting, carpeting, or installing lighting (i.e., National Environmental Policy Act (NEPA) compliance).

1 OVW does not discourage incentives for such activities; however, grant funds may not be used for such purposes.

https://www2.ed.gov/policy/rights/reg/ocr/index.html

B. Federal Award Information Availability of Funds All awards are subject to the availability of appropriated funds and any modifications or additional requirements that may be imposed by law. There is no guarantee that funds will be available in the future. OVW may elect to make awards in a future fiscal year for applications submitted under this solicitation but not selected for FY 2020 funding, depending on the merits of the applications and the availability of funding.

Award Period and Amounts The award period is 36 months. Budgets must reflect 36 months of project activity, and the total “estimated funding” on the SF-424 must reflect 36 months. OVW anticipates that the award period will start on October 1, 2020.

This program typically makes awards in the range of $300,000 - $750,000. OVW estimates that it will make up to 50 awards for an estimated $20,000,000.

Funding levels under this program for FY 2020 are:

1. Individual applicants (as defined under sub-types below): Awards will be made for up to $300,000 for the entire 36 months.

2. Consortium applicants (as defined under sub-types below):

a. Two to four institutions: Awards will be made for up to $550,000 for the entire 36 months.

b. Five or more institutions: Awards will be made for up to $750,000 for the entire 36 months.

OVW has the discretion to make awards for greater or lesser amounts than requested and to negotiate the scope of work and budget with applicants prior to making an award.

Awards will be made as grants.

Types of Applications In FY 2020, OVW will accept applications for this program from the following:

New: Applicants that have never received funding under this program as a lead institution or whose previous funding expired more than 12 months ago.

Continuation: Applicants that have an existing or recently closed (within the last 12 months) award under this program. Continuation funding is not guaranteed.

In FY 2020, OVW may support applicants that have received three or more prior cycles of grant funding as a new applicant. However, only a limited number of awards in this category will be supported. OVW will not fund continuation applicants that received an award in FY 2017 for a fourth consecutive funding cycle.

Recipients of an FY 2018 or an FY 2019 award under this program are NOT eligible to apply as the lead applicant or as a partner/subrecipient on an FY 2020 proposal. Likewise, an organization that is a partner/subrecipient on an FY 2018 or FY 2019 award is not eligible to apply as the lead applicant or as a partner/subrecipient on an FY 2020 proposal.

Note: OVW will not fund the same entity, as either a lead recipient or partner/subrecipient, on more than two discretionary awards in FY 2020, absent extenuating circumstances. This award limit applies across all OVW programs but does not include awards made for nationwide projects, such as those made under OVW’s Training and Technical Assistance Initiative.

Additionally, current grantees with a substantial amount of unobligated funds remaining (50 percent or more of the previous award) as of March 31, 2020 without adequate justification may not be considered for funding, or may receive a reduced award amount if selected for funding in

FY 2020.

Sub-Type: In addition to new and continuation applicants, applicants for this program must also identify as one of the sub-types listed below.

1. An individual applicant is a single institution of higher education that proposes to develop and implement project activities on its own campus.

2. A consortium applicant involves two or more institutions of higher education working together to implement the project activities. Each institution within the consortium must fully implement the statutory and mandatory program requirements on its respective campus. A consortium application must fully describe the relationship among the various entities identified.2

Note: Consortium applicants must ensure that each participating institution is also eligible to apply.

Note: Applicants may only submit one proposal (either individual or consortium). In addition, for purposes of the Campus Program, satellite or branch campuses are not considered separate institutions. Therefore, an institution with multiple satellite or branch locations must apply as an individual applicant.

Mandatory Program Requirements Applicants/grantees that receive funding under the Campus Program are required to comply with the statutory minimum requirements (34 U.S.C. § 20125(d)(3)(A)-(D)) and additional mandatory program requirements as described below.

New grantees must complete ALL of the statutory requirements and 1-5a of the additional program requirements below. Continuation grantees must complete ALL of the statutory requirements and 1-4 and 5b of additional requirements.

Statutory Minimum Requirements

1. Create a CCR including both organizations external to the institution and relevant divisions of the institution. This includes establishing a CCR team that consists of both:

2 While all members of the consortium are equal partners in decision-making and should work in a cooperative and coordinated manner on all project activities, the application should identify one college or university as the entity to receive and administer grant funds (as fiscal entities only) as well as to coordinate all grant-funded consortium activities. As equal partners in this project, each member of the consortium must be consulted before any significant changes or decisions in project goals or budgeting can be made.

a. External Partnerships as outlined in the External Memorandum of Understanding (EMOU) with:

i. At least one criminal justice agency, such as a local law enforcement agency, prosecutor’s office, or court. Note: An applicant with sworn campus law enforcement or campus security officers is still required to partner with a criminal justice agency from the jurisdiction in which the campus is located and may also partner with additional criminal justice agencies if the applicant chooses. If an applicant has only non-sworn campus law enforcement or security officers, it must partner with a local law enforcement agency and may partner with additional criminal justice agencies if the applicant chooses.

AND

ii. At least one domestic violence, dating violence, sexual assault, or stalking victim service provider within the community where the institution is located.3

Note: Applications that fail to include both types of partners listed above in the EMOU will not be forwarded for peer review and will be removed from further consideration.

Applicants are also encouraged to include as EMOU partners other local entities, such as civil legal organizations, mental health providers, or faith based organizations.

b. Internal Partnerships as outlined in the Internal Memorandum of Understanding

(IMOU) with a wide variety of departments, offices, and organizations within the institution of higher education, but at a minimum with:

i. The institution of higher education’s president or designee.

ii. Student affairs administrators.

iii. Clery Act compliance officers and campus security authorities.

iv. Campus-based victim service providers, if applicable.

v. Campus law enforcement or public safety personnel.

vi. Campus housing authorities, if applicable.

vii. Campus disciplinary boards, conduct investigators and adjudicators, and/or hearing officers.

3 A “victim service provider” is a nonprofit, nongovernmental organization, tribal organization, or rape crisis center, including a state or tribal domestic violence and/or sexual assault coalition, domestic violence shelter, faith-based organization, or other organization, with a documented history of effective work concerning domestic violence, dating violence, sexual assault, or stalking. 34 U.S.C. §12291(a)(43). Victim service providers must provide direct services to victims of domestic violence, dating violence, sexual assault, and stalking as one of their primary purposes and have a demonstrated history of effective work in this field.

A “rape crisis center” is a nonprofit, nongovernmental, or tribal organization, or governmental entity in a state other than a territory that provides intervention and related assistance, as specified in 34 U.S.C. § 12511(b)(2)(C), to victims of sexual assault without regard to their age. In the case of a governmental entity, the entity may not be part of the criminal justice system (such as a law enforcement agency) and must be able to offer a comparable level of confidentiality as a nonprofit entity that provides similar victim services. 34 U.S.C. § 12291(a)(25).

Note: Applicants that fail to include an IMOU will not be forwarded for peer review and will be removed from further consideration.

2. Establish a mandatory prevention/education program about domestic violence, dating violence, sexual assault, and stalking for all incoming students (i.e., first year and transfer). The program must include information about domestic violence, dating violence, sexual assault, and stalking as well as information about the campus’s policies and protocols, student code of conduct, local and national resources, hotlines, legal, medical, mental health, and other assistance. Additional topics must include, at a minimum: 1) how to file internal administrative complaints and local criminal charges; 2) common myths about the causes of violence against women; 3) the availability of resources for victims; 4) how to support peers who are victims; 4) sanctions for offenders; and, 5) the benefits of reporting these crimes.

Campuses must:

a. Work in collaboration with campus and community-based victim services organizations to develop the mandatory prevention/education program for all incoming students.

b. Develop a mechanism to verify and document the full participation of each incoming student in the prevention/education program (e.g., student sign-in, card verification, registration restrictions, or class credit).

3. Train all campus law enforcement to respond effectively to domestic violence, dating violence, sexual assault, and stalking. Throughout the award period, ongoing trainings must be provided to all campus law enforcement or security personnel, if applicable, and local or community first-responders, including officers from law enforcement units and dispatchers dedicated to responding to reports of campus domestic violence, dating violence, sexual assault, and stalking. This ongoing training program must reflect current best practices in the field. All mandatory campus law enforcement training programs on domestic violence, dating violence, sexual assault, and stalking must be developed and presented in collaboration with campus and local law enforcement partners and community-based victim advocates. Training topics must include, but not be limited to: information about relevant state and federal laws; arrest protocols; information on enforcement of orders of protection; instruction on making primary aggressor determinations; technology-facilitated stalking behaviors; victim responses to trauma; neurobiology of trauma; lethality assessments; tactics of offenders; forensic interviewing techniques; information on sex offender registries; and “non-stranger” sexual assault investigations.

4. Train all participants in the disciplinary process, including members of campus disciplinary boards and investigators, to respond effectively to situations involving domestic violence, dating violence, sexual assault, and stalking. All members of the campus disciplinary process, including investigators, officials responsible for appeals, officials making determinations or issuing sanctions, faculty, staff, students, and administrators, must receive ongoing, relevant training throughout the award period from organizations with a demonstrated expertise in domestic violence, dating violence, sexual assault, and stalking. This ongoing training program must reflect current best practices in the field. Training topics must include, but not be limited to: information about the causes and effects of domestic violence, dating violence, sexual assault, and stalking; a review of the student conduct code;

appropriate range of sanctions; definitions of domestic violence, dating violence, sexual assault, and stalking; the ways victims respond to trauma; neurobiology of trauma;

tactics of offenders; information on the issue of consent in sexual assault cases; how to judge credibility; and alcohol and drug facilitated sexual assault.

Additional mandatory program requirements

1. Implement universal prevention strategies that include:

a. An ongoing prevention program on domestic violence, dating violence, sexual assault, and stalking for the entire campus community.

b. A bystander intervention program for all students.

2. Provide comprehensive, confidential victim services and advocacy by:

a. Partnering with an off-campus victim service provider as defined in footnote 3, above. The confidential victim services and advocacy must include, at a minimum, developing a referral process, creating victim-centered response protocols, and providing 24-hour accessibility.

OR

b. Developing a campus-based victim services program, which must provide a range of crisis intervention and advocacy services, including appropriate referrals to community services; assistance with housing and educational matters; and court, student conduct, and medical accompaniment. If an applicant proposes to develop a campus-based victim services program, then the applicant is deemed to be implementing Purpose Area 4 and must allocate 20% or more of the grant funding to develop these services. On-campus counseling services alone do not meet the requirement to provide comprehensive victim services either on or off campus.

Note: Applications must acknowledge that they are aware of the statutory requirements regarding compliance with the confidentiality and privacy provisions of VAWA, 34 U.S.C.

§ 12291(b)(2) (see the confidentiality notice form.)

Note: Training provided by a victim service provider and/or their participation in the CCR does not meet this program requirement.

3. Work closely with OVW TA providers throughout the entire project period including the completion of a core competency TA assessment; the development of a new or revised needs assessment or use of an existing needs assessment; and the development of a new or revised strategic plan. The Project Coordinator and/or CCR team must participate in all TA events supported by OVW related to this program. This will include, but not be limited to, frequent, regular contact with the TA provider throughout the project period, site visits, telephone/video conference calls, grantee meetings, and web-based trainings.

4. Participate in an OVW-sponsored assessment or program evaluation, if applicable.

https://www.justice.gov/sites/default/files/ovw/pages/attachments/2015/01/20/confidentiality_acknowledgement_form_42015.pdf

5. Follow the appropriate staffing and activities requirements for New and Continuation grantees, as outlined below:

A. New grantees must:

a. Participate in a mandatory New Grantee Orientation.

b. Participate with the same CCR team in a minimum of five OVW-sponsored TA events (three trainings in the first year and two trainings in the third year).

c. Engage in a one-year planning period, during which CCR team members will meet regularly to develop a strategic plan, plan project implementation, and develop necessary policies and protocols.

d. Support a Project Director who is at least a .75 full time employee (FTE). (For a Consortium project, there must be one Project Director who is at least a .75 FTE to oversee the project. Additionally, there must be a Project Director on every campus included in the consortium, even if they are not funded by the grant).

Note: A Project Director’s primary role is to oversee the project through the planning and implementation phases of the program, coordinate the work of the CCR team, and ensure the project achieves its stated goals. In light of the scope of work needed for effective implementation and to avoid potential conflicts of interest, the Project Director must not be a Title IX Coordinator or victim advocate and must not be located in or supervised by the Title IX office or any Title IX position. Failure to establish this separation will result in a loss of points

B. Continuation grantees must:

a. Participate in New Grantee Orientation and TA Institutes as directed by OVW.

b. Propose new project activities in each of the following areas: 1) improving effectiveness of CCR teams; 2) expanding or strengthening efforts to implement a comprehensive prevention plan; and 3) enhancing campus responses and supports for victims.

c. Support a Project Director who is at least a .50 FTE (or provide a justification in the project narrative for a Project Director who is less than a .50 FTE).

C. Eligibility Information

Applications that are submitted by ineligible entities or that do not meet all program eligibility requirements will not be considered for funding. In addition, an application that is deemed deficient in one or more of the following categories may not be considered for funding: 1.

activities that compromise victim safety, 2. out-of-scope activities, 3. unallowable costs, 4. pre-award risk assessment, 5. completeness of application contents, and 6. timeliness. An applicant with past performance issues, long-standing open audits, or an open criminal investigation also may not be considered for funding.

Eligible Applicants The entities that are eligible to apply for this program are institutions of higher education.4

4 An institution of higher education is an educational institution in any state that: (1) admits as regular students only persons having a certificate of graduation from a school providing secondary education, or the recognized equivalent of such a certificate; or students who have completed a secondary school education in a home school setting that is treated as a home school or private school under state law; (2) is legally authorized within such state to provide a program of education beyond secondary education; (3) provides an educational program for which the institution awards a bachelor's degree or provides not less than a 2-year program that is acceptable for full credit toward such a

Eligible entities include tribal colleges and universities and historically black colleges and universities (HBCUs), to which OVW is required to ensure equitable distribution of grants. See 34 U.S.C. § 20125(a)(3)(C). Faith-based institutions that meet the eligibility requirements are eligible to receive awards under this solicitation (see “Faith-Based Organizations” on the OVW website for more information).

Note: Any nonprofit organization that holds money in offshore accounts for the purpose of avoiding paying the tax described in section 511(a) of the Internal Revenue Code is not eligible for a grant from this program. See 34 U.S.C. § 12291(b)(16)(B)(ii).

Cost Sharing or Matching This program has no match or cost sharing requirement.

Other Program Eligibility Requirements In addition to meeting the eligible entity requirements outlined above, applications for this program must also meet the requirements below. All certification and other eligibility related documents must be current and developed in accordance with the FY 2020 solicitation.

Certifications Certifications must take the form of a letter, on letterhead, signed and dated by the authorized representative (President, Chancellor, Provost, and/or designee with similar authority) for each of the institutions of higher education that are involved in the project.

Failure to provide the required certifications will disqualify an application from further consideration. The signed certification letters must be uploaded as separate attachments in Grants.gov. Sample certification letters can be found on the OVW website at https://www.justice.gov/ovw/resources-applicants#Program%20Specific.

All applicants under the Campus Program must submit two certification letters:

1. Certification of Eligibility Pursuant to 34 U.S.C. § 20125(c)(3), all Campus Program applicants must certify that they are in compliance with section 485(f) of the Higher Education Act of 1965, as amended, which requires institutions of higher education to collect and report certain types of information about campus crime statistics and campus security policies for their respective campuses. See 20 U.S.C. § 1092(f).

degree, or awards a degree that is acceptable for admission to a graduate or professional degree program; (4) is a public or other nonprofit institution; and (5) is accredited by a nationally recognized accrediting agency or association, or if not so accredited, is an institution that has been granted preaccreditation status by such an agency or association that has been recognized by the Secretary of Education for the granting of preaccreditation status, and the Secretary of Education has determined that there is satisfactory assurance that the institution will meet the accreditation standards of such an agency or association within a reasonable time.

The term “state” means any of the several states and the District of Columbia, the Commonwealth of Puerto Rico, Guam, American Samoa, the U.S. Virgin Islands, and the Northern Mariana Islands. 34 U.S.C. § 12291(a)(31).

https://www.justice.gov/ovw/resources-applicants#Resources https://www.justice.gov/ovw/resources-applicants#Resources https://www.justice.gov/ovw/resources-applicants#Program%20Specific

2. Certification of Statutory Minimum Requirements All applicants must certify that they have knowledge of and are committed to the full implementation of each of the statutory minimum requirements of the Campus Program.

See 34 U.S.C. § 20125(d)(3)(A-D).

Note: For Consortium projects, each member institution must submit both certification letters in order to be eligible for funding. The letters must be signed and dated by the highest authorizing official (e.g., President, Chancellor, Provost, or a designee with similar authority) of each of the participating institutions of higher education.

Required Partnerships All applicants must include formal partnerships outlined in an EMOU with:

1. At least one criminal justice agency, such as a local law enforcement agency, prosecutor’s office, or court.

AND

2. At least one domestic violence, dating violence, sexual assault, or stalking victim service provider, as defined in footnote 3, within the community where the institution is located.

See “Mandatory Program Requirements” and “Memoranda of Understanding” sections in this solicitation for additional information for consortium and continuation applicants.

Limit on Number of Applications OVW will consider only one application per organization for the same service area. In addition, if an applicant submits multiple versions of the same application, OVW will review only the most recent system-validated version submitted before the deadline.

D. Application and Submission Information Address to Request Application Package The complete application package (this solicitation, including links to required forms) is available on Grants.gov and on the OVW website. Applicants wishing to request a paper copy of these materials should contact OVW.Campus@usdoj.gov.

Pre-Application Information Sessions OVW will conduct two web-based pre-application information sessions for entities interested in submitting an application for this program. During these sessions, OVW staff will review this program’s requirements, the solicitation, and allow for a brief question and answer period.

These sessions are tentatively scheduled for:

1. January 22, 2020 at 2 pm EST.

2. January 30, 2020 at 2 pm EST.

The total number of participants for each session may be limited, and therefore interested participants from the same agency/jurisdiction are expected to participate together. OVW reserves the right to deny multiple registrations from a single agency/jurisdiction to allow as many interested applicants as possible to participate.

https://www.justice.gov/ovw/how-apply

Participation in a pre-application information session is optional. Interested applicants that do not participate in a session are still eligible to apply.

To register, contact the OVW Campus Program Mailbox at OVW.Campus@usdoj.gov.

Registration must be received at least two days prior to the start of the sessions. Participants are not registered until they receive a confirmation email. Webinars will be captioned in English and Spanish. Interested applicants needing additional language assistance should contact this program’s POC at OVW.Campus@usdoj.gov as soon as possible, but no later than January 8, 2020.

Content and Form of Application Submission The information below (“Letter of Intent” through “Additional Required Information”) describes the full content and form of application submission.

Letter of Intent Applicants intending to apply for FY 2020 funding under this program are strongly encouraged to submit a Letter of Intent. The letter should state that the applicant is registered and current with SAM and with Grants.gov. The letter should be submitted to OVW at OVW.Campus@usdoj.gov by January 24, 2020. This letter will not obligate the applicant to submit an application. See https://www.justice.gov/ovw/resources-applicants for a sample Letter of Intent.

Formatting and Technical Requirements Applications must follow the requirements below for all documents, unless otherwise noted.

Points may be deducted for applications that do not adhere to the following requirements:

1. Double spaced (Summary Data Sheet and charts may be single spaced).

2. 8½ x 11 inch paper.

3. One-inch margins.

4. Type no smaller than 12 point, Times New Roman (TNR) or Arial font, except for footnotes, which may be in 10-point font.

5. Page numbers.

6. No more than 20 pages for Individual Projects and 23 pages for Consortium Projects for the Project Narrative.

7. Word documents in the following formats: Microsoft Word (.doc), PDF files (.pdf), or Text

Documents (.txt).

8. Headings and sub-headings that correspond to the sections identified in this section of the solicitation.

Application Contents Applications must include the required documents and demonstrate that the program eligibility requirements have been met. For a complete checklist of the application contents, see the Other Information section in this solicitation.

OVW will not contact applicants for missing items on the list below. Applications that do not include all of the following documents will be considered substantially incomplete and will not be considered for funding:

1. Project Narrative.

2. Budget Detail Worksheet and Narrative.

mailto:Campus@usdoj.gov mailto:OVW.Campus@usdoj.gov

3. Memoranda of Understanding (EMOU and IMOU).

In addition, the following two documents are required; failure to submit them will not result in removal from consideration but may result in a loss of points:

1. Summary Data Sheet.

2. Proposal Abstract.

Summary Data Sheet (5 Points Total) The Summary Data Sheet should be one to four pages and may be single or double spaced.

The Summary Data Sheet does not count toward the 20 and 23 page limits for the Project Narrative. Provide the following information:

1. Name, title, address, telephone number, and e-mail address of the individual with authority to accept grants on behalf of the applicant.

2. Name, title, address, telephone number, and e-mail address for the grant point-of-contact. This person must be an employee of the applicant.

3. Statement as to whether the applicant (the organization whose DUNS number is being used for the application) will serve as a fiscal agent/sponsor and pass all funds through to an entity or entities that will implement the project. Such an applicant will not be involved with implementation of the project beyond issuing subaward(s) to these entities and conducting minimal administrative activities. A fiscal agent/sponsor applicant must list these subrecipients and include a statement acknowledging that, should an award be made, the applicant will be responsible for all applicable statutory, fiscal, and programmatic requirements, including those of 2 C.F.R. Part 200, as well as all project deliverables. In such situations, the fiscal agent/sponsor must be an eligible applicant for the program.

4. Statement as to whether the applicant has expended $750,000 in federal funds in the applicant’s past fiscal year. If so, specify the end date of the applicant’s fiscal year.

(Exclude federal financial aid).

5. Summary of all current and pending OVW grants (if applicable). If the applicant has a current grant or cooperative agreement under any OVW grant program or an award that has been closed within the last 12 months from the date this solicitation closes, the information must be provided in a table using the sample format found on the OVW website at https://www.justice.gov/ovw/resources-applicants. Failure to provide the required table will result in a loss of points. The applicant should also provide the same information regarding any current OVW grants or pending applications on which the applicant is a subrecipient.

6. A list of all other federal grant programs from which the applicant currently receives funding or for which it has applied for funding in FY 2020 to do similar work. Provide this information in a table using the sample format found on the OVW website at https://www.justice.gov/ovw/resources-applicants .

7. Statement as to whether the applicant is a nonprofit organization that holds money in offshore accounts for the purpose of avoiding paying the tax described in section 511(a) of the Internal Revenue Code.

8. Statement as to whether the applicant is a nonprofit organization that uses the Internal Revenue Service's three-step safe-harbor procedure to establish a rebuttable presumption that its executives' compensation is reasonable. If the applicant is not a nonprofit organization or is a nonprofit that does not use the safe-harbor procedure, provide a statement to that effect. For additional information about the safe-harbor procedure, see "Disclosure of Process Related to Executive Compensation" in the Additional Required Information section.

http://www.ecfr.gov/cgi-bin/text-idx?tpl=/ecfrbrowse/Title02/2cfr200_main_02.tpl https://www.justice.gov/ovw/resources-applicants

9. The percentage of grant activities, should the application be funded, that will address each of the following issues (the total percentages should not exceed 100%):

• Domestic violence.

• Dating/teen dating violence.

• Sexual assault.

• Stalking.

10. Statement as to whether the applicant is a recipient, or partner/subrecipient, on a current grant or pending application for this grant program. If a current grant, provide the year of the award and the role of the applicant on the award (recipient or project partner).

11. Statement as to whether any proposed project partner/subrecipient is a recipient, or partner/subrecipient, on a current grant or pending application for this grant program. If a current grant, provide the year of the award and the role of the partner(s) on the award (recipient or project partner/subrecipient).

12. The name of the institution and type of institution (i.e., private or public AND whether a tribal college, community college, men’s or women’s college, HBCU, HSI, etc.) that is applying for funding.

13. The mandatory external victim service provider partner collaborating on this project.

14. The mandatory external criminal justice agency partner collaborating on this project.

15. Statement as to whether students have access to campus-based and/or community-based victim services (this does not include civil legal services).

16. If applicable, list the fiscal years in which the applicant has previously received grant funding from the Campus Program.

17. Statement as to whether this project involves a single institution or is a consortium, and, if a consortium project, list all participating institutions.

18. State whether the applicant institution(s) is located in a rural, urban, or suburban area.

19. The regional area(s) (city, town, county, or unincorporated area) where this project will be implemented.

20. The population and square mileage of the region where the campus community is located.

21. Description of population to be served (e.g., students, faculty, or staff).

22. The number of students enrolled in the applicant institution. If a consortium project, include information from all partnering institutions.

23. The Campus Program Purpose Area(s) proposed to be addressed in the application.

(Refer to Purpose Area(s) only by a number, e.g., #2, #3, and #7, as listed in “Purpose Areas” under the “Program Scope” section).

24. A list of any priority area(s) that the application addresses (see “OVW Priority Areas” section under the “Program Scope” section).

25. For continuation applicants only, list any major activities beyond the statutory and program requirements for new grantees that the project will address.

26. For applicants that have received three or more prior cycles of funding, list the core area(s) that will be the focus of the project. The core areas are as follows:

a. Prevention.

b. Training.

c. Victim services, advocacy, and other support services.

d. CCR approaches.

e. Response, including criminal justice issues, policies, and protocols.

Proposal Abstract (not scored but used throughout the review process) The Proposal Abstract must provide a short summary (no more than two pages double-spaced) of the proposed project, including names of applicant and partners, project title, purpose of the project (including goal and intended outcome), primary activities for which funds are requested, who will benefit (including geographic area to be served), products and deliverables, and how the applicant will measure progress in completing project goals and objectives. Applicants must not summarize past accomplishments in this section.

Project Narrative (50 Points Total) The Project Narrative may not exceed 20 pages for Individual Projects and 23 pages for Consortium Projects, double-spaced. The Project Narrative must include the following three sections:

Purpose of Application (15 points) This section must:

1. Describe the campus and surrounding community including the geographic location and the populations in the service area.

2. To qualify for the OVW rural priority, describe what makes the geographic service area rural (using U.