PKG00257021-instructions..pdf

OMB Number - 1122-0020 Expiration Date: 01/31/2022

U.S. Department of Justice Office on Violence Against Women (OVW)

OVW Fiscal Year 2020 Sexual Assault Services Culturally

Specific Program

Solicitation

Release Date: on or about December 12, 2019

Eligibility

Eligible applicants are limited to: Private nonprofit organizations for which the primary purpose of the organization as a whole is to provide culturally specific services to

American Indians (including Alaska Natives, Eskimos, and Aleuts), Asian Americans, Native Hawaiians and other Pacific Islanders, Blacks, or Hispanics.

(See “Eligibility Information”)

Deadlines

Applications are due by 11:59 p.m. Eastern Time (E.T.) on February 12, 2020.

(See “Submission Dates and Times”)

Registration Information: To submit an application, all applicants must obtain a Data Universal Number System (DUNS) number and register online with the System for Award Management (SAM) and with Grants.gov. To ensure sufficient time to complete the registration process, applicants must obtain a DUNS number and register online with SAM and with Grants.gov immediately, but no later than January 28, 2020.

(See “Registration”)

Letter of Intent: Applicants are strongly encouraged to submit a non-binding Letter of Intent to OVW.SASP.Cultural@usdoj.gov by January 28, 2020. This letter confirms that the applicant has https://www.grants.gov/ https://www.grants.gov/ http://www.grants.gov/ mailto:OVW.SASP.Cultural@usdoj.gov ii registered with SAM and Grants.gov. Submitting a Letter of Intent will not obligate a potential applicant to submit an application. Interested applicants who do not submit a Letter of Intent are still eligible to apply.

(See “Letter of Intent”)

Pre-Application Information Sessions: OVW will conduct two web-based Pre-Application Information Sessions for entities interested in submitting an application for this program.

Participation in these sessions is optional. Interested applicants who do not participate are still eligible to apply.

(See “Pre-Application Information Sessions”)

Contact Information

For assistance with the requirements of this solicitation, email OVW at OVW.SASP.Cultural@usdoj.gov. Alternatively, interested parties may call OVW at 202-307- 6026.

Submission and Notification Information

Submission: Applications for this program will be submitted through Grants.gov. For technical assistance (TA) with Grants.gov, contact the Grants.gov Applicant Support at 1-800-518-4726.

The Grants.gov number assigned to this announcement is OVW-2020-17652.

Notification: OVW anticipates notifying applicants of funding decisions by October 1, 2020.

http://www.grants.gov/ http://www.grants.gov/ iii

Contents A. Program Description Overview of OVW

About the OVW Sexual Assault Services Culturally Specific Program

Program Scope

Purpose Areas

OVW Priority Areas

Activities that Compromise Victim Safety and Recovery or Undermine Offender Acccountability

Out-of-Scope Activities

Activities Requiring Prior Approval

B. Federal Award Information Availability of Funds

Award Period and Amounts

Types of Applications

Mandatory Program Requirements

C. Eligibility Information Eligible Applicants

Cost Sharing or Matching

Other Program Eligibility Requirements

D. Application and Submission Information Address to Request Application Package

Content and Form of Application Submission

Formatting and Technical Requirements

Application Contents

Summary Data Sheet Proposal Abstract

Project Narrative

Budget Detail Worksheet and Narrative

Memorandum of Understanding (MOU)

Additional Required Information

Unique Entity Identifier (DUNS Number), System for Award Management (SAM), and Grants.gov Registration

Submission Dates and Times iv

OVW Policy on Late Submissions

Funding Restrictions

Other Submission Requirements

Submitting a Grant Application

E. Application Review Information Criteria

Review and Selection Process

Anticipated Announcement and Federal Award Dates

F. Federal Award Administration Information Federal Award Notices

Administrative and National Policy Requirements

Reporting

G. Federal Awarding Agency Contact(s) H. Other Information Application Checklist

Federal Award Information:

Funding Type: Grant Estimated Total Funding: $3,750,000 Expected Number of Awards: 12 Award Ceiling: $300,000 Award Floor: N/A Registration Due: January 28, 2020 Letter of Intent Due: January 28, 2020 Application Due: February 12, 2020 Anticipated Start Date: October 1, 2020 Length of Award Period: 36 months

OVW Sexual Assault Services Culturally Specific Program

(CFDA 16.023)

A. Program Description Overview of OVW OVW is a component of the United States Department of Justice (DOJ). Created in 1995, OVW administers grant programs authorized by the Violence Against Women Act (VAWA) and subsequent legislation and provides national leadership on issues of domestic violence, dating violence, sexual assault, and stalking. OVW grants support coordinated community responses to hold offenders accountable and serve victims.

Statutory Authority This program is authorized by 34 U.S.C. § 12511(c).

About the OVW Sexual Assault Services Culturally Specific Program The Sexual Assault Services Culturally Specific Program (SAS Culturally Specific Program) supports nonprofit organizations that focus primarily on culturally specific communities and have experience in the area of sexual assault or who partner with an organization having such expertise. The goal of the SAS Culturally Specific Program is to establish, maintain, and expand sustainable, culturally appropriate services that address the unique needs and challenges of victims of sexual assault from culturally specific communities. For additional information about this program, see https://www.justice.gov/ovw/grant-programs and http://muskie.usm.maine.edu/vawamei/saspculturalmain.htm.

Program Scope Activities supported by this program are determined by statute, federal regulations, and OVW policies. If an applicant receives an award, the funded project is bound by the provisions of this solicitation, the DOJ Financial Guide, including updates to the financial guide after an award is made, the section of the Solicitation Companion Guide on post-award requirements for all federal award recipients, and the conditions of the award.

https://www.justice.gov/ovw/grant-programs http://muskie.usm.maine.edu/vawamei/saspculturalmain.htm https://www.justice.gov/ovw/file/1030311/download https://www.justice.gov/ovw/resources-applicants

Purpose Areas Pursuant to 34 U.S.C. § 12511(c), funds under this program must be used to support the establishment, maintenance, and expansion of culturally specific intervention and related assistance for victims of sexual assault.

Pursuant to 34 U.S.C. § 12511(b)(2)(C), such intervention and related assistance may include:

• 24-hour hotline services providing crisis intervention services and referral.

• Accompaniment and advocacy through medical, criminal justice, and social support systems, including medical facilities, police, and court proceedings.

• Crisis intervention, short-term individual and group support services, and comprehensive service coordination and supervision to assist sexual assault victims and family or household members.

• Information and referral to assist the sexual assault victim and family or household members.

• Community-based, culturally specific services and support mechanisms, including outreach activities for underserved communities.

• Development and distribution of materials on issues related to the services described above.

Pursuant to 34 U.S.C. 12291(a)(7), “culturally specific services” means community-based services that include culturally relevant and linguistically specific services and resources to culturally specific communities.

OVW Priority Area In FY 2020, OVW is interested in supporting the priority area identified below. Applications proposing activities in the following area will be given special consideration:

• Address the specific challenges that rural communities face in responding to sexual assault.

To receive special consideration under this priority, applicants must clearly identify how they will address specific challenges in rural communities.

Activities that Compromise Victim Safety and Recovery or Undermine Offender Accountability OVW does not fund activities that jeopardize victim safety, deter or prevent physical or emotional healing for victims, or allow offenders to escape responsibility for their actions.

Applications that propose any such activities may receive a deduction in points during the review process or may be eliminated from consideration entirely. Information on activities that compromise victim safety and recovery or undermine offender accountability may be found in the Solicitation Companion Guide.

Out-of-Scope Activities The activities listed below are out of the program scope, and they will not be supported by this program’s funding. See also the list of unallowable costs in the Funding Restrictions section of this solicitation.

1. Research projects (This does not include assessments conducted only for internal improvement purposes (up to three percent of the award). For information on distinguishing between research and assessments, see the heading on this topic in the Funding Restrictions section of this solicitation and the Solicitation Companion Guide.).

2. Activities focused on prevention efforts and public education (e.g., bystander intervention, social norms campaigns, presentations on healthy relationships).

3. Criminal justice-related projects, including law enforcement, prosecution, courts, and forensic interviews.

4. Sexual Assault Forensic Medical Examiner programs.

5. Sexual Assault Response Team coordination.

6. Providing training to allied professionals and the community (e.g., law enforcement, child protection services, prosecution, or other community-based organizations).

Applications that propose activities that are deemed to be substantially out-of-scope may receive a deduction in points during the review process or may be eliminated from consideration entirely.

Activities Requiring Prior Approval Recipients must receive prior approval before using grant funds to support surveys, whether conducted as part of a program or needs assessment, or for any other purpose. Prior approval is necessary to determine whether the activity is within the scope of the award and meets the requirements of the Paperwork Reduction Act (see the Solicitation Companion Guide for more information).

B. Federal Award Information Availability of Funds All awards are subject to the availability of appropriated funds and any modifications or additional requirements that may be imposed by law. There is no guarantee that funds will be available in the future. OVW may elect to make awards in a future fiscal year for applications submitted under this solicitation but not selected for FY 2020 funding, depending on the merits of the applications and the availability of funding.

Award Period and Amounts The award period is 36 months. Budgets must reflect 36 months of project activity, and the total “estimated funding” on the SF-424 must reflect 36 months. OVW anticipates that the award period will start on October 1, 2020.

This program typically makes awards in the range of $290,000 - $300,000. OVW estimates that it will make up to 12 awards for an estimated $3,750,000.

Awards under this program for FY 2020 will be made for up to $300,000 for the entire 36 months.

OVW has the discretion to make awards for greater or lesser amounts than requested and to negotiate the scope of work and budget with applicants prior to making an award.

Awards will be made as grants.

Types of Applications In FY 2020, OVW will accept applications for this program from the following:

New: Applicants that have never received funding under this program or whose previous funding expired more than 12 months ago.

Continuation: Applicants that have an existing or recently closed (within the last 12 months) award under this program. Continuation funding is not guaranteed.

Recipients of an FY 2018 or 2019 award under this program are NOT eligible to apply as the lead applicant or as a partner/subrecipient on an FY 2020 proposal. Likewise, an organization that is a partner/subrecipient on an FY 2018 or 2019 award is not eligible to apply as the lead applicant or as a partner/subrecipient on an FY 2020 proposal.

Note: OVW will not fund the same entity, as either a lead recipient or partner/subrecipient, on more than two discretionary awards in FY 2020, absent extenuating circumstances. This award limit applies across all OVW programs but does not include awards made for nationwide projects, such as those made under OVW’s Training and Technical Assistance (TTA) Initiative.

Additionally, current grantees with a substantial amount of unobligated funds remaining (50 percent or more of the previous award) as of March 31, 2020 without adequate justification may not be considered for funding, or may receive a reduced award amount if selected for funding in

FY 2020.

Mandatory Program Requirements Applicants that receive funding under this program will be required to engage in the following activities:

1. OVW-sponsored TTA.

2. An OVW-sponsored assessment or program evaluation, if applicable.

3. Sexual assault victim services that extend beyond intimate partner sexual assault.

Applications proposing projects to serve only victims of intimate partner sexual assault will be removed from further funding consideration.

C. Eligibility Information

Applications that are submitted by ineligible entities or that do not meet all program eligibility requirements will not be considered for funding. In addition, an application that is deemed deficient in one or more of the following categories may not be considered for funding: 1.

activities that compromise victim safety, 2. out-of-scope activities, 3. unallowable costs, 4. pre-award risk assessment, 5. completeness of application contents, and 6. timeliness. An applicant with past performance issues, long-standing open audits, or an open criminal investigation also may not be considered for funding.

Eligible Applicants The following entities are eligible to apply for this program:

Eligible entities for the SAS Culturally Specific Program are private nonprofit organizations for which the primary purpose of the organization as a whole is to provide culturally specific services to one or more of the following racial and ethnic communities:

American Indians (including Alaska Natives, Eskimos, and Aleuts); Asian Americans; Native Hawaiians and other Pacific Islanders; Blacks; and Hispanics.1

Note: If an organization has a culturally specific division (for example, a sexual assault organization with a division that focuses on Hispanic victims), the organization is not eligible because providing culturally specific services is not the primary purpose of the organization as a whole.

Additionally, the applicant must meet requirements 34 U.S.C. § 12511(c)(2)(B),(C), and (D):

• Have documented organizational experience in the area of sexual assault intervention or have entered into a formal partnership with an organization having such expertise.

• Have expertise in the development of community-based, linguistically and culturally specific outreach and intervention services relevant for the specific communities to whom assistance would be provided or have the capacity to link to existing services in the community tailored to the needs of culturally specific populations.

• Have an advisory board or steering committee and staffing which is reflective of the targeted culturally specific community.

Note: To determine whether the applicant meets this requirement, OVW will consider whether the advisory board, steering committee, and staff include members with knowledge or experience relevant to the targeted community. If federal funds are used for filling any of these positions, recipients may consider a job applicant’s knowledge or experience relevant to the targeted community, as well as language skills needed to work with a particular population, but recipients may not consider a person’s race and/or ethnicity as a basis for hiring decisions.

Faith-based and community organizations that meet the eligibility requirements are eligible to receive awards under this solicitation (see “Faith-Based Organizations” on the OVW website for more information).

Note: Any entity that is eligible for this program based on its status as a nonprofit organization must be an organization that is described in section 501(c)(3) of the Internal Revenue Code of 1986 and is exempt from taxation under section 501(a) of that Code. See 34 U.S.C. § 12291(b)(16)(B)(i).

Note: Any nonprofit organization that holds money in offshore accounts for the purpose of avoiding paying the tax described in section 511(a) of the Internal Revenue Code is not eligible for a grant from this program. See 34 U.S.C. § 12291(b)(16)(B)(ii).

Cost Sharing or Matching This program has no match or cost sharing requirement.

Other Program Eligibility Requirements In addition to meeting the eligible entity requirements outlined above, applications for this program must also meet the requirements below. All certification and other eligibility related documents must be current and developed in accordance with the FY 2020 solicitation.

1 34 U.S.C. § 12511 (c)(2)(A); 34 U.S.C. § 12291(a)(6); 42 U.S.C. § 300u-6(g)(1).

https://www.justice.gov/ovw/resources-applicants#Resources

Required Partnerships In order to meet the statutory eligibility requirements in 34 U.S.C. § 12511(c)(2), all applicants must be in one of the following categories as with respect to partnerships:

1. Category I: a) The applicant is a culturally specific organization AND b) the applicant agency has a demonstrated history of providing sexual assault victim services, beyond intimate partner sexual assault, for a minimum of three years. No partnership is required.

2. Category II: a) The applicant is a culturally specific organization and will be partnering with another culturally specific organization(s) that would otherwise be eligible to apply independently under the SAS Culturally Specific Program AND b) either the applicant or its partner(s) has a demonstrated history of providing sexual assault victim services, beyond intimate partner sexual assault, for a minimum of three years.

3. Category III: The applicant is a culturally specific organization with less than three years of experience providing sexual assault victim services beyond intimate partner sexual assault. The applicant will be partnering with an organization with a demonstrated history of providing sexual assault victim services that is otherwise NOT eligible to apply independently under the SAS Culturally Specific Program. In such a case, partner compensation is limited to $30,000 for the three-year award period. The partner must use these funds to provide TA on sexual assault and related victim services to the applicant.

Partnership Category

Applicant is a Culturally Specific Organization

Sexual Assault Victim Services Experience

Partner Organization

Category I Yes Minimum of 3 years. None required.

Category II Yes Minimum of 3 years – held by either applicant or partner.

Another culturally specific organization.

No cap on partner compensation.

Category III Yes Applicant has less than 3 years; partner has minimum of 3 years.

Non-culturally specific organization that provides sexual assault victim services.

Compensation capped at $30,000.

Limit on Number of Applications OVW will consider only one application per organization for the same service area. In addition, if an applicant submits multiple versions of the same application, OVW will review only the most recent system-validated version submitted before the deadline.

D. Application and Submission Information Address to Request Application Package The complete application package (this solicitation, including links to required forms) is available on Grants.gov and on the OVW website. Applicants wishing to request a paper copy of these materials should contact OVW.SASP.Cultural@usdoj.gov or 202-307-6026.

https://www.justice.gov/ovw/how-apply

Pre-Application Information Sessions OVW will conduct two optional web-based pre-application information sessions for entities interested in submitting an application for this program. During these sessions, OVW staff will review this program’s requirements, review the solicitation, and allow for a brief question and answer period. These sessions are tentatively scheduled for:

1. Friday, January 10, 2020 from 2 p.m. to 4 p.m. E.T.

2. Monday, January 13, 2020 from 2 p.m. to 4 p.m. E.T.

The total number of participants for each session may be limited, and therefore interested participants from the same agency/jurisdiction are expected to participate together. OVW reserves the right to deny multiple registrations from a single agency/jurisdiction to allow as many interested applicants as possible to participate.

Participation in a pre-application information session is optional. Interested applicants that do not participate in a session are still eligible to apply.

To register, contact SAS Culturally Specific Program at OVW.SASP.Cultural@usdoj.gov or at 202-307-6026. Registration must be received at least one day prior to the start of the session.

Participants are not registered until they receive a confirmation email. Webinars will be captioned in English and Spanish. Interested applicants needing additional language assistance should contact this program’s POC at OVW.SASP.Cultural@usdoj.gov or at 202-307-6026 as soon as possible, but no later than December 31, 2019.

Content and Form of Application Submission The information below (“Letter of Intent” through “Additional Required Information”) describes the full content and form of application submission.

Letter of Intent Applicants intending to apply for FY 2020 funding under this program are strongly encouraged to submit a Letter of Intent. The letter should state that the applicant is registered and current with SAM and with Grants.gov. The letter should be submitted to OVW at OVW.SASP.Cultural@usdoj.gov by January 28, 2020. This letter will not obligate the applicant to submit an application. See https://www.justice.gov/ovw/resources-applicants for a sample Letter of Intent.

Formatting and Technical Requirements Applications must follow the requirements below for all documents, unless otherwise noted.

Points may be deducted for applications that do not adhere to the following requirements:

1. Double spaced (Summary Data Sheet, and charts may be single spaced).

2. 8½ x 11 inch paper.

3. One-inch margins.

4. Type no smaller than 12 point, Times New Roman (TNR) or Arial font, except for footnotes, which may be in 10-point font.

5. Page numbers.

6. No more than 20 pages for the Project Narrative.

7. Word documents in the following formats: Microsoft Word (.doc), PDF files (.pdf), or Text

Documents (.txt).

8. Headings and sub-headings that correspond to the sections identified in this section of the solicitation.

Application Contents Applications must include the required documents and demonstrate that the program eligibility requirements have been met. For a complete checklist of the application contents, see the Other Information section in this solicitation.

OVW will not contact applicants for missing items on the list below. Applications that do not include all of the following documents will be considered substantially incomplete and will not be considered for funding:

1. Project Narrative.

2. Budget Detail Worksheet and Narrative.

3. Memorandum of Understanding (MOU) or Memorandum of Exemption (MOE).

In addition, the following documents are required; failure to submit them will not result in removal from consideration but may result in a loss of points:

1. Summary Data Sheet.

2. Proposal Abstract.

Summary Data Sheet (5 Points Total) The Summary Data Sheet should be one to four pages and may be single or double spaced.

The Summary Data Sheet does not count toward the 20 page limit for the Project Narrative.

Provide the following information:

1. Name, title, address, telephone number, and e-mail address of the individual with authority to accept grants on behalf of the applicant.

2. Name, title, address, telephone number, and e-mail address for the grant point-of-contact. This person must be an employee of the applicant.

3. Statement as to whether the applicant (the organization whose DUNS number is being used for the application) will serve as a fiscal agent/sponsor and pass all funds through to an entity or entities that will implement the project. Such an applicant will not be involved with implementation of the project beyond issuing subaward(s) to these entities and conducting minimal administrative activities. A fiscal agent/sponsor applicant must list these subrecipients and include a statement acknowledging that, should an award be made, the applicant will be responsible for all applicable statutory, fiscal, and programmatic requirements, including those of 2 C.F.R. Part 200, as well as all project deliverables. In such situations, the fiscal agent/sponsor must be an eligible applicant for the program.

4. Statement as to whether the applicant has expended $750,000 in federal funds in the applicant’s past fiscal year. If so, specify the end date of the applicant’s fiscal year.

5. Summary of all current and pending OVW grants (if applicable). If the applicant has a current grant or cooperative agreement under any OVW grant program or an award that has been closed within the last 12 months from the date this solicitation closes, the information must be provided in a table using the sample format found on the OVW website at https://www.justice.gov/ovw/resources-applicants. Failure to provide the required table will result in a loss of points. The applicant should also provide the same http://www.ecfr.gov/cgi-bin/text-idx?tpl=/ecfrbrowse/Title02/2cfr200_main_02.tpl information regarding any current OVW grants or pending applications on which the applicant is a subrecipient.

6. Statement as to whether the applicant is a nonprofit organization that is described in section 501(c)(3) of the Internal Revenue Code of 1986 and is exempt from taxation under section 501(a) of that Code.

7. A list of all other federal grant programs from which the applicant currently receives funding or for which it has applied for funding in FY 2020 to do similar work. Provide this information in a table using the sample format found on the OVW website at https://www.justice.gov/ovw/resources-applicants.

8. Statement as to whether the applicant is a nonprofit organization that holds money in offshore accounts for the purpose of avoiding paying the tax described in section 511(a) of the Internal Revenue Code.

9. Statement as to whether the applicant is a nonprofit organization that uses the Internal Revenue Service's three-step safe-harbor procedure to establish a rebuttable presumption that its executives' compensation is reasonable. If the applicant is not a nonprofit organization or is a nonprofit that does not use the safe-harbor procedure, provide a statement to that effect. For additional information about the safe-harbor procedure, see "Disclosure of Process Related to Executive Compensation" in the Additional Required Information section.

10. Statement as to whether the applicant is a recipient, or partner/subrecipient, on a current grant or pending application for this grant program. If a current grant, provide the year of the award and the role of the applicant on the award (recipient or project partner).

11. Statement as to whether any proposed project partner/subrecipient is a recipient, or partner/subrecipient, on a current grant or pending application for this grant program. If a current grant, provide the year of the award and the role of the partner(s) on the award (recipient or project partner/subrecipient).

12. Statement as to whether the application addresses the rural priority area.

13. Culturally specific population(s) served by the organization and culturally specific population(s) to be served under the grant project.

14. The number of individuals on the lead agency’s advisory board, steering committee, and staff and whether they reflect the targeted culturally specific community either through knowledge or experience relevant to that community.

15. Statement as to whether the applicant is submitting an MOE or an MOU. If the applicant is submitting an MOU, please list the name(s) of MOU project partner(s) and the Partnership Category (II or III) (see “Memorandum of Understanding (MOU) or Memorandum of Exemption (MOE)” in the “Content and Form of Application Submission” section).

16. The full mission statement of the applicant.

Proposal Abstract (not scored but used throughout the review process) The Proposal Abstract must provide a short summary (no more than two pages double-spaced) of the proposed project, including names of applicant and partners, project title, purpose of the project (including goal and intended outcome), primary activities for which funds are requested, who will benefit (including geographic area to be served), products and deliverables, and how the applicant will measure progress in completing project goals and objectives. Applicants must not summarize past accomplishments in this section.

Project Narrative (60 Points Total) The Project Narrative may not exceed 20 pages, double-spaced. The Project Narrative must include the following three sections:

Purpose of Application (20 points) This section must:

1. Describe the challenge or need faced by the community and how the goal/vision for the project will meet that challenge or need.

2. Describe the communities to be served, including the geographic location and the populations in the service area.

3. To qualify for the OVW rural priority, describe what makes the geographic service area rural (using U.S. Census or other appropriate government data) and how isolated the area is from needed services.

4. Describe the problem of sexual assault within the community described above (please use local statistics or narrative accounts whenever possible).

5. Describe the current level of sexual assault victim services in the community (from mainstream organizations as well as other culturally specific organizations) and the proximity of those services to the applicant and target population.

6. Describe in detail the gaps in current services and how the target population is currently underserved.

7. Describe the barriers individuals from the identified culturally specific group who are victims of sexual assault experience while attempting to seek and access services.

8. Clearly state the need for the project. The need must directly relate to the culturally specific population to be served.

9. Describe how the target population would benefit from the project, including how the project activities will address the identified gaps.

What Will Be Done (20 points) The application must provide a clear link between the proposed activities and the need identified in the “Purpose of Application” section above. The application must not include any of the activities listed as unallowable costs in the Funding Restrictions section of this solicitation.

NOTE: Goals and activities cannot focus solely on serving victims of intimate partner sexual assault; however, applicants may choose to focus goals and objectives on a certain age range of victims.

1. Describe the approach to addressing the challenge or need identified in the Purpose of the Application section, including, if seeking the rural response priority, how the project will address the challenges associated with the remoteness of the service area.

2. Performance measurement. Describe how the applicant will measure its progress in achieving the project’s goal(s)/vision. Identify targeted outcome(s) and describe any tool(s) the applicant will use to track those outcomes and report them to OVW. Tools may include OVW performance progress reports and logic model templates (both available at www.vawamei.org).

3. Describe how the applicant will move to project sustainability.

4. Detail the project’s goals and objectives, describing the proposed activities to:

a. Meet the needs of the identified culturally specific population.

b. Provide direct intervention and related assistance for sexual assault victims and their family or household members, including 24-hour hotline services; assistance and advocacy through medical, criminal justice, and social support systems; crisis intervention, short-term individual and group support services, and comprehensive service coordination and supervision; information and referral; and community-http://www.vawamei.org/ based, culturally specific services and support mechanisms, including outreach activities. Applicants must propose to provide these core services. Applicants may propose to provide additional, comprehensive services that go beyond addressing the immediate needs of victims and their families and support long-term healing.

5. Provide a tentative time line for the implementation of the proposed activities.

6. Describe whether the project will focus on a specific age range in the delivery of services to sexual assault victims (e.g., child and youth victims of sexual assault, adult victims, or sexual assault across the lifespan).

7. Describe the target victims (e.g., adults abused as children, child and youth victims, adults sexually assaulted by those other than an intimate partner such as a stranger, neighbor, family member, coworker, community leader, or clergy/spiritual leader).

8. List current activities that address victim safety and recovery.

9. Provide a plan to address victim safety and recovery in the proposed project.

10. Describe how the various services provided reflect and respond to the culturally specific community served and the needs of victims from that community.

11. Describe how the proposed project will reach each population in the service area identified in the Purpose of the Application section.

Who Will Implement the Project (20 points)

1. Identify the key individuals and organizations, including project partners, involved in the proposed project.

2. Describe the mission and the range of services provided by the applicant.

3. Detail the overall experience and expertise of the applicant.

4. Detail how the applicant primarily focuses on the identified culturally specific community.

5. Detail the applicant’s expertise in developing community-based, linguistically and culturally specific services for the identified community(ies) to be served. If the applicant does not have this expertise, provide in detail the applicant’s capacity to link to existing services in the community tailored to the needs of the identified culturally specific population.

6. Clearly state whether the applicant has the required expertise providing sexual assault services along with a brief description of that expertise. If the applicant organization does not have this expertise, clearly state which partnering organization does along with a brief description of that expertise. NOTE: additional details about the level and range of organizational sexual assault expertise will be required in the Memorandum of Understanding or Memorandum of Exemption section.

7. Describe how the organization’s advisory board or steering committee members and staff are reflective of the identified culturally specific community through their knowledge or experience relevant to the targeted community.

8. Detail the expertise of the advisory board or steering committee as it relates to addressing sexual assault in the identified culturally specific community.

9. Detail the experience and expertise of key personnel who will be directly involved with the project, including job responsibilities of any new hires. Information provided must directly address whether such experience/expertise includes providing culturally specific sexual assault services and to what extent this experience extends beyond intimate partner sexual assault.

10. If applicable, detail the experience and expertise of key personnel of any project partners. Information provided should directly address whether such experience/expertise includes providing culturally specific sexual assault services and to what extent this experience extends beyond intimate partner sexual assault.

Budget Detail Worksheet and Narrative (15 Points) All applications must include a detailed budget and budget narrative. See the sample Budget Detail Worksheet and the Creating a Budget webinar available on the OVW website at https://www.justice.gov/ovw/resources-applicants. Keep in mind that budgetary requirements vary among programs. Applicants must submit reasonable budgets based on the resources needed to implement their projects in their specific geographic location.

Award Period and Amount

1. The grant award period is 36 months. Budgets must reflect 36 months of project activity.

2. Awards for FY 2020 will be made for up to $300,000. Proposed budgets should not exceed this amount.

The budget and budget narrative will be reviewed separately from the proposed project narrative. The budget narrative must describe each line item requested in the budget and explain all costs included in the budget, including how the costs of goods and services are determined and how they will fulfill the objectives of the project.

The budget must:

1. Display a clear link between the specific project activities and the proposed budget items. The budget should not contain items not supported by the project narrative.

2. Include funds to attend OVW-sponsored TTA in the amount of $10,000 for applicants located in the 48 contiguous states and $12,000 for applicants located in the territories, Hawaii, and Alaska. This amount is for the entire 36 months and NOT per year.

Applicants also may budget expenses in excess of the required amount if they are aware of relevant non-OVW sponsored conferences or training for which they would like permission to use grant funds to support staff/project partner attendance.

3. Include funds or describe other resources available to the applicant to ensure access for individuals with disabilities, Deaf/hard of hearing individuals, and persons with limited English proficiency. See Accessibility under Federal Award Administration Information for more information.

4. Compensate all project partners for their full level of effort, unless otherwise stated in the MOU. If a Category III partnership, the MOU partner compensation is limited to $30,000 for the three-year award period. These funds should be used to provide TA on sexual assault and related victim services to the lead agency. For more information on compensating project partners, see the sample Budget Detail Worksheet on the OVW website at https://www.justice.gov/ovw/resources-applicants.

5. Distinguish clearly between subawards and contracts in allocating any grant funds to other entities. Pursuant to 2 C.F.R. § 200.330, a subaward is for the purpose of carrying out a portion of the federal award, such as compensating an MOU partner, and a contract is for the purpose of obtaining goods and services for the grantee’s own use.

The substance of the relationship is more important than the form of the agreement in determining whether the recipient of the pass-through funds is a subrecipient or a contractor. The awarding and monitoring of contracts must follow the recipient’s documented procurement procedures, including full and open competition, pursuant to the procurement standards in 2 C.F.R. §§ 200.317-200.329. The issuance and monitoring of subawards must meet the requirements of 2 C.F.R. § 200.331, which includes oversight of subrecipient/partner spending and monitoring performance measures and outcomes attributable to grant funds. For more information, see the sample Budget Detail Worksheet and the Solicitation Companion Guide on the OVW website at https://www.justice.gov/ovw/resources-applicants.

OVW awards are governed by the provisions of 2 C.F.R. Part 200 and the DOJ Financial Guide, which include information on allowable costs, methods of payment, audit requirements, accounting systems, and financial records. For additional information on allowable and unallowable costs, go to the Funding Restrictions section of this solicitation and the sample Budget Detail Worksheet on the OVW website at https://www.justice.gov/ovw/resources-applicants.

Memorandum of Understanding (MOU) (20 Points Total) For purposes of this solicitation, the MOU is a document containing the terms of the partnership and the roles and responsibilities between two or more parties. The MOU is not a substitute for a subaward agreement, which ensures that subrecipients adhere to the requirements of the award and 2 C.F.R. Part 200 (see 2 C.F.R. § 200.331). Partners receiving funds under the award generally are considered subrecipients because they are carrying out a portion of the federal award.

The MOU must be a single document and must be signed and dated by the Authorized Representative of each proposed partner organization during the development of the application. MOUs missing signatures may result in a point deduction or removal from consideration, particularly if the MOU is missing the signature of a required partner. If necessary, an MOU can include multiple signature pages so long as each page includes the names and titles of all signatories to the MOU.

The MOU must clearly:

1. Identify the partners and provide a brief history of the collaborative relationship among those partners, including when and under what circumstances the relationship began and when each partner entered into the relationship.

2. State the roles and responsibilities each partner will assume to ensure the success of the proposed project.

3. State that each project partner has reviewed the budget, is aware of the total amount being requested, and is being fully compensated for their work under the grant or is agreeing to be partially compensated or receive no compensation from the grant.

4. Identify which organization has the expertise in providing sexual assault services. This organization must demonstrate a minimum of three years experience in providing sexual assault victim services beyond intimate partner sexual assault. Specifically address the following for the organization with the demonstrated sexual assault expertise:

a) Explain the overall mission of the organization.

b) State how many years the organization has been in operation.

c) Detail the personnel designated to provide sexual assault victim services, including:

The name and title of the each staff person.

How many years each staff person has been providing sexual assault services AND how long each person has worked for the organization.

A brief description of each staff person’s primary job responsibilities.

https://www.justice.gov/ovw/resources-applicants https://www.justice.gov/ovw/resources-applicants https://www.justice.gov/ovw/file/1030311/download

d) State how many years the organization has been providing sexual assault victim services to victims beyond intimate partner sexual assault.

e) State how many victims of intimate partner sexual assault were served by the organization in the past three years.

f) State how many victims of sexual assault, other than intimate partner sexual assault, were served by the organization in the past three years (e.g., adults abused as children, child and youth victims, adults sexually assaulted by those other than an intimate partner such as a stranger, neighbor, family member, coworker, community leader, or clergy/spiritual leader).

g) Indicate the types of services provided to victims included in item f above, with any available data on the number of non-intimate partner sexual assault victims receiving each type of service.

h) Describe the service area in which the sexual assault victim services are provided (e.g., county/city-wide, multiple counties/cities, or culturally-specific population).

i) Describe whether these services are provided to victims across the lifespan (e.g.

children, youth, or adults).

5. Describe how the sexual assault services to be provided will be responsive to the culturally-specific needs of the community and sexual assault victims.

6. Describe the resources each partner will contribute to the project, either through time, in-kind contributions, or grant funds.

7. Describe how the applicant and partner(s) will work together to achieve stated project goals and objectives.

Memorandum of Exemption (MOE) SAS Culturally Specific Program applicants that can demonstrate sexual assault expertise within the organization, in providing services for at least three years, do NOT need to partner with any outside organization and should submit an MOE.

The MOE must be a single document, signed and dated by the Authorized Representative of the applicant during the development of the application.

The MOE must:

1. Explain the overall mission of the applicant.

2. State how many years the applicant has been in operation.

3. State how many years the applicant has been providing sexual assault victim services.

4. Detail the personnel designated to provide sexual assault victim services with grant funds, including:

a) The name and title of the each staff person.

b) How many years each staff person has been providing sexual assault services AND how long each person has worked for the applicant.

c) A brief description of each staff person’s primary job responsibilities.

5. State how many victims of intimate partner sexual assault were served by the applicant in the past three years.

6. Detail how many victims of sexual assault, other than intimate partner sexual assault, were served in the past three years (e.g., adults abused as children, child and youth victims, adults sexually assaulted by those other than an intimate partner such as a stranger, neighbor, family member, coworker, community leader, or clergy/spiritual leader).

7. Indicate the types of services provided to victims included in item 6 above, with any available data on the number of non-intimate partner sexual assault victims receiving each type of service.

8. Describe the service area in which the sexual assault victim services are provided (e.g., county/city-wide, multiple counties/cities, or culturally-specific population).

9. Describe whether these services are provided to victims across the lifespan (e.g.

children, youth, or adults).

10. Describe how the sexual assault services provided are responsive to the culturally-specific needs of the community and sexual assault victims.

An applicant that submits an MOE but does not demonstrate the required expertise is not eligible for funding and will be removed from further consideration. Therefore, if there is any uncertainty as to whether the applicant meets the MOE criteria, the applicant is encouraged to submit an MOU, which outlines a partnership with an organization that has sexual assault services expertise. For additional information on the types of partnerships, see Required Partnerships.

Additional Required Information The following documents will not be scored but must be included with the application. Failure to supply this information may result in the application being removed from consideration. Some documents will be generated during the application submission process while other documents will be uploaded and attached to the application.

The following documents will be generated and completed during the application submission process:

Application for Federal Assistance (SF-424) Applicants must complete the SF-424. The SF-424 is generated when the applicant begins the submission process. For “Type of Applicant,” do not select “other.” The amount of federal funding requested in the “Estimated Funding” section of this form must match the amount of federal funding requested in the budget section of the application package. This program does not require a match; therefore, the values for the Applicant line should be zero. The individual who is listed as “Authorized Representative” must be an individual who has the authority to apply for and accept grant awards on behalf of the organization or jurisdiction.

Intergovernmental Review: This solicitation ("funding opportunity") is subject to Executive Order (E.O.) 12372. An applicant may find the names and addresses of state Single Points of Contact (SPOCs) at the following website: https://www.whitehouse.gov/wp-content/uploads/2017/11/Intergovernmental_-Review-_SPOC_01_2018_OFFM.pdf. If the state appears on the SPOC list, the applicant must contact the state SPOC to find out about, and comply with, the state’s process under E.O. 12372. In completing the SF-424, an applicant whose state appears on the SPOC list is to make the appropriate selection in response to question 19 once the applicant has complied with its state E.O. 12372 process. (An applicant whose state does not appear on the SPOC list should answer question 19 by selecting the response that the “Program is subject to E.O. 12372 but has not been selected by the state for review.”)

Assurances and Disclosure of Lobbying Activities Review the assurances and disclosure forms online. Applicants will be prompted to compile these forms online during the application submission process. All applicants must complete both https://www.whitehouse.gov/wp-content/uploads/2017/11/Intergovernmental_-Review-_SPOC_01_2018_OFFM.pdf https://www.whitehouse.gov/wp-content/uploads/2017/11/Intergovernmental_-Review-_SPOC_01_2018_OFFM.pdf the Assurances – Non-Construction Programs (SF-424B) form and the Disclosure of Lobbying Activities (SF-LLL) form. Applicants that expend any funds for lobbying activities must provide the information requested on the SF-LLL. Applicants that do not expend any funds for lobbying activities should enter “N/A” in the required highlighted fields.

The following documents must be uploaded and attached separately to the application:

Applicant Financial Capability Questionnaire (if applicable) All nonprofit,…