PKG00256872-instructions..pdf

OMB Number - 1122-0020 Expiration Date: 01/31/2022

U.S. Department of Justice Office on Violence Against Women (OVW)

OVW Fiscal Year 2020 Grants to Enhance Culturally Specific

Services for Victims of Domestic Violence, Dating Violence, Sexual

Assault, and Stalking Program

Release Date: on or about November 26, 2019

Eligibility

Eligible applicants are limited to: Private nonprofit organizations for which the primary purpose of the organization as a whole is to provide culturally specific services to American Indians

(including Alaska Natives, Eskimos, and Aleuts), Asian Americans, Native Hawaiians and other Pacific Islanders, Blacks, or Hispanics.

(See “Eligibility Information”)

Deadlines

Applications are due by 11:59 p.m. Eastern Time (E.T.) on February 12, 2020.

(See “Submission Dates and Times”)

Registration Information: To submit an application, all applicants must obtain a Data Universal Number System (DUNS) number and register online with the System for Award Management (SAM) and with Grants.gov. To ensure sufficient time to complete the registration process, applicants must obtain a DUNS number and register online with SAM and with Grants.gov immediately, but no later than January 20, 2020.

(See “Registration”) https://www.grants.gov/ http://www.grants.gov/ ii

Letter of Intent: Applicants are strongly encouraged to submit a non-binding Letter of Intent to Charlayna.Brady@usdoj.gov by January 20, 2020. This letter confirms that the applicant has registered with SAM and Grants.gov. Submitting a Letter of Intent will not obligate a potential applicant to submit an application. Interested applicants who do not submit a Letter of Intent are still eligible to apply.

(See “Letter of Intent”)

Pre-Application Information Sessions: OVW will conduct two web-based Pre-Application Information Sessions for applicants interested in submitting an application for this program.

Participation in these sessions is optional. Interested applicants who do not participate are still eligible to apply.

(See “Pre-Application Information Sessions”)

Contact Information

For assistance with the requirements of this solicitation, email OVW at Paule.Tessier@usdoj.gov. Alternatively, interested parties may call OVW at 202-307-6026.

Submission and Notification Information

Submission: Applications for this program will be submitted through Grants.gov. For technical assistance with Grants.gov, contact Grants.gov Applicant Support at 1-800-518-4726.

The Grants.gov number assigned to this announcement is OVW-2020-17675.

Notification: OVW anticipates notifying applicants of funding decisions by October 1, 2020.

mailto:Paule.Tessier@usdoj.gov http://www.grants.gov/ http://www.grants.gov/ iii

Contents A. Program Description

Overview of OVW

About the OVW Grants to Enhance Culturally Specific Services for Victims of Domestic Violence, Dating Violence, Sexual Assault, and Stalking Program (CSSP)

Program Scope

Purpose Areas

OVW Priority Areas

Activities that Compromise Victim Safety and Recovery or Undermine Offender Accountability

Out-of-Scope Activities

Activities Requiring Prior Approval

B. Federal Award Information Availability of Funds

Award Period and Amounts

Types of Applications

Mandatory Program Requirements

C. Eligibility Information Eligible Applicants

Cost Sharing or Matching

Other Program Eligibility Requirements

D. Application and Submission Information Address to Request Application Package

Pre-Application Information Sessions

Content and Form of Application Submission

Formatting and Technical Requirements

Application Contents

Summary Data Sheet

Proposal Abstract

Project Narrative

Budget Detail Worksheet and Narrative

Memorandum of Understanding (MOU) or Memorandum of Exemption (MOE)

Additional Required Information iv

Unique Entity Identifier (DUNS Number), System for Award Management (SAM), and Grants.gov Registration

Submission Dates and Times

OVW Policy on Late Submissions

Funding Restrictions

Other Submission Requirements

Submitting a Grant Application

E. Application Review Information Criteria

Review and Selection Process

Anticipated Announcement and Federal Award Dates

F. Federal Award Administration Information Federal Award Notices

Administrative and National Policy Requirements

Reporting

G. Federal Awarding Agency Contact(s) H. Other Information

Application Checklist

Federal Award Information:

Funding Type: Grant.

Estimated Total Funding: $6,266,235.

Expected Number of Awards: 22.

Award Ceiling: $300,000.

Award Floor: N/A.

Registration Due: January 20, 2020.

Letter of Intent Due: January 20, 2020.

Application Due: February 12, 2020.

Anticipated Start Date: October 1, 2020.

Length of Award Period: 24 Months.

OVW Grants to Enhance Culturally Specific Services for Victims of Domestic Violence, Dating Violence, Sexual Assault, and Stalking Program

(CFDA 16.016)

A. Program Description Overview of OVW OVW is a component of the United States Department of Justice (DOJ). Created in 1995, OVW administers grant programs authorized by the Violence Against Women Act (VAWA) and subsequent legislation and provides national leadership on issues of domestic violence, dating violence, sexual assault, and stalking. OVW grants support coordinated community responses to hold offenders accountable and serve victims.

Statutory Authority This program is authorized by 34 U.S.C. § 20124.

About the OVW Grants to Enhance Culturally Specific Services1 for Victims of Domestic Violence, Dating Violence, Sexual Assault, and Stalking Program (CSSP) The CSSP supports the maintenance and replication of existing successful community-based programs providing culturally specific services to victims of domestic violence, dating violence, sexual assault, and stalking, as well as the development of innovative culturally specific strategies to enhance access to services and resources for victims who face obstacles to using more traditional programs. (34 U.S.C. 20124(b)(1)).

1 Pursuant to 34 U.S.C. § 12291(a)(7), culturally specific services means community-based services that include culturally relevant and linguistically specific services and resources to culturally specific communities. Pursuant to 34 U.S.C. § 12291(a)(6), culturally specific means primarily directed toward racial and ethnic minority groups (as defined in 42 U.S.C. § 300u-6(g)). Section 300u-6(g) defines “racial and ethnic minority groups” as “American Indians (including Alaska Natives, Eskimos, and Aleuts); Asian Americans; Native Hawaiians and other Pacific Islanders;

Blacks: and Hispanics.”

For additional information about this program, see https://www.justice.gov/ovw/grant-programs and http://muskie.usm.maine.edu/vawamei/clsspmain.htm.

Program Scope Activities supported by this program are determined by statute, federal regulations, and OVW policies. If an applicant receives an award, the funded project is bound by the provisions of this solicitation, the DOJ Financial Guide, including updates to the financial guide after an award is made, the section of the Solicitation Companion Guide on post-award requirements for all federal award recipients, and the conditions of the award.

Purpose Areas Pursuant to 34 U.S.C. § 20124(b)(2), funds under this program must be used for one or more of the following purposes:

1. Working with State and local governments and social service agencies to develop and enhance effective strategies to provide culturally specific services to victims of domestic violence, dating violence, sexual assault, and stalking.

2. Increasing communities’ capacity to provide culturally specific resources and support for victims of domestic violence, dating violence, sexual assault, and stalking crimes and their families.2

3. Strengthening criminal justice interventions, by providing training for law enforcement, prosecution, courts, probation, and correctional facilities on culturally specific responses to domestic violence, dating violence, sexual assault, and stalking.

4. Enhancing traditional services to victims of domestic violence, dating violence, sexual assault, and stalking through the leadership of culturally specific programs offering services to victims of domestic violence, dating violence, sexual assault, and stalking.

5. Working in cooperation with the community to develop education and prevention strategies highlighting culturally specific issues and resources regarding victims of domestic violence, dating violence, sexual assault, and stalking.

6. Providing culturally specific programs for children exposed to domestic violence, dating violence, sexual assault, and stalking.

7. Providing culturally specific resources and services that address the safety, economic, housing, and workplace needs of victims of domestic violence, dating violence, sexual assault, or stalking, including emergency assistance.

8. Examining the dynamics of culture and its impact on victimization and healing.3

OVW Priority Areas In FY 2020, OVW is interested in supporting the priority areas identified below. Applications proposing activities in the following areas will be given special consideration:

1. Reduce violent crime against women and promote victim safety through investing in law enforcement, increasing prosecution, and promoting effective prevention.

2 Applicants wishing to address this purpose area must do so in conjunction with one of the other program purpose areas. Proposals focusing only on this purpose area will be removed from consideration 3 Applicants wishing to address this purpose area must do so in conjunction with one of the other program purpose areas. Proposals focusing only on this purpose area will be removed from consideration https://www.justice.gov/ovw/grant-programs http://muskie.usm.maine.edu/vawamei/clsspmain.htm https://www.justice.gov/ovw/file/1030311/download https://www.justice.gov/ovw/resources-applicants

Applications that propose to address one or more of purpose areas one, three, and/or five must demonstrate the capacity to implement the community partnerships necessary to do so.

2. Empower victims to become survivors by growing them past their vulnerabilities to a place of self-sufficiency.

Applications that propose to address purpose area seven must promote victim services that go beyond crisis intervention to advance the long-term safety, stability, and self-sufficiency of victims.

3. Address the specific challenges that rural communities face in responding to domestic violence, dating violence, sexual assault, and stalking.

To qualify for this priority, an application must clearly identify what makes the geographic service area rural and how it will address specific challenges in rural communities.

Activities that Compromise Victim Safety and Recovery or Undermine Offender Accountability OVW does not fund activities that jeopardize victim safety, deter or prevent physical or emotional healing for victims, or allow offenders to escape responsibility for their actions.

Applications that propose any such activities may receive a deduction in points during the review process or may be eliminated from consideration entirely. Information on activities that compromise victim safety and recovery or undermine offender accountability may be found in the Solicitation Companion Guide.

Out-of-Scope Activities The activities listed below are out of the program scope, and they will not be supported by this program’s funding. See also the list of unallowable costs in the Funding Restrictions section of this solicitation.

1. Research projects (This does not include assessments conducted only for internal improvement purposes (up to two percent of the award). For information on distinguishing between research and assessments, see the heading on this topic in the Funding Restrictions section of this solicitation and the Solicitation Companion Guide.)

2. Family Law, Housing Law, or Consumer Law: Grant funds may not be used to provide legal representation in civil and criminal matters, such as family law cases (divorce, custody, visitation, and child support), housing cases, and consumer law cases.

3. Family Violence: Grant funds may not be used to directly address child abuse, or other family violence issues such as violence perpetrated by a child against a parent, parent against a child, or violence perpetrated by a sibling against another sibling.

4. Services for Children: Services can only be offered to children who are witnesses to or victims of violence if those services are provided in conjunction with services being provided to the child’s parent or guardian who is a victim of domestic violence, dating violence, sexual assault, or stalking.

Applications that propose activities that are deemed to be substantially out-of-scope may receive a deduction in points during the review process or may be eliminated from consideration entirely.

Activities Requiring Prior Approval Recipients must receive prior approval before using grant funds to support surveys, whether conducted as part of a program or needs assessment, or for any other purpose. Prior approval is necessary to determine whether the activity is within the scope of the award and meets the requirements of the Paperwork Reduction Act (see the Solicitation Companion Guide for more information).

B. Federal Award Information Availability of Funds All awards are subject to the availability of appropriated funds and any modifications or additional requirements that may be imposed by law. There is no guarantee that funds will be available in the future. OVW may elect to make awards in a future fiscal year for applications submitted under this solicitation but not selected for FY 2020 funding, depending on the merits of the applications and the availability of funding.

Award Period and Amounts The award period is 24 months. Budgets must reflect 24 months of project activity, and the total “estimated funding” on the SF-424 must reflect 24 months. OVW anticipates that the award period will start on October 1, 2020.

This program typically makes awards in the range of $300,000. OVW estimates that it will make up to 22 awards for an estimated $6,266,235.

Awards under this program for FY 2020 will be made for up to $300,000 for the entire 24 months.

OVW has the discretion to make awards for greater or lesser amounts than requested and to negotiate the scope of work and budget with applicants prior to making an award.

Awards will be made as grants.

Types of Applications In FY 2020, OVW will accept applications for this program from the following:

New: Applicants that have never received funding under this program or whose previous funding expired more than 12 months ago.

Continuation: Applicants that have an existing or recently closed (within the last 12 months) award under this program. Continuation funding is not guaranteed.

Recipients of an FY 2019 award under this program are NOT eligible to apply as the lead applicant or as a partner/subrecipient on an FY 2020 proposal. Likewise, an organization that is a partner/subrecipient on an FY 2019 award is not eligible to apply as the lead applicant or as a partner/subrecipient on an FY 2020 proposal.

Note: OVW will not fund the same entity, as either a lead recipient or partner/subrecipient, on more than two discretionary awards in FY 2020, absent extenuating circumstances. This award limit applies across all OVW programs but does not include awards made for nationwide projects, such as those made under OVW’s Training and Technical Assistance Initiative.

Additionally, current grantees with a substantial amount of unobligated funds remaining (50 percent or more of the previous award) as of March 31, 2020 without adequate justification may not be considered for funding, or may receive a reduced award amount if selected for funding in

FY 2020.

Mandatory Program Requirements Applicants that receive funding under this program will be required to engage in the following activities:

1. OVW-sponsored training and technical assistance.

2. An OVW-sponsored assessment or program evaluation, if applicable.

C. Eligibility Information

Applications that are submitted by ineligible entities or that do not meet all program eligibility requirements will not be considered for funding. In addition, an application that is deemed deficient in one or more of the following categories may not be considered for funding: 1.

activities that compromise victim safety, 2. out-of-scope activities, 3. unallowable costs, 4. pre-award risk assessment, 5. completeness of application contents, and 6. timeliness. An applicant with past performance issues, long-standing open audits, or an open criminal investigation also may not be considered for funding.

Eligible Applicants The following entities are eligible to apply for this program (34 U.S.C. § 20124(c)): private nonprofit organizations for which the primary purpose of the organization as a whole is to provide culturally specific services to one or more of the following racial and ethnic communities:

• American Indians (including Alaska Natives, Eskimos, and Aleuts); Asian Americans;

Native Hawaiians and other Pacific Islanders; Blacks; and Hispanics.4

The applicant organization must meet the following requirements:

1. Have an advisory board or steering committee and staffing which are reflective of the culturally specific community it serves. Note: To determine whether the advisory board or steering committee and staffing meet this criteria, OVW will consider whether the board or steering committee and staff include members with knowledge or experience relevant to the targeted community. If federal funds are used for filling any of these positions, organizations may consider an applicant’s knowledge or experience relevant to the targeted community, as well as language skills needed to work with a particular population, but organizations may not consider a person’s race and/or ethnicity as a basis for hiring decisions.

4 Pursuant to 34 U.S.C. § 12291(a)(6), “culturally specific” means “primarily directed toward racial and ethnic minority groups (as defined in section 1707(g) of the Public Health Service Act (42 U.S.C. § 300u-6(g)).” Section 300u-6(g)(1) defines the term “racial and ethnic minority group” to mean “American Indians (including Alaska Natives, Eskimos, and Aleuts); Asian Americans; Native Hawaiians and other Pacific Islanders; Blacks; and Hispanics.”

2. Have demonstrated expertise in serving victims of domestic violence, dating violence, sexual assault, and stalking or have entered into a formal partnership with an organization having such experience (see Required Partnerships below).

Faith-based and community organizations that meet the eligibility requirements are eligible to receive awards under this solicitation (see “Faith-Based Organizations” on the OVW website for more information).

Note: Per DOJ regulations,5 501(c)(3) status is not a requirement under the CSSP.

Note: If the culturally specific program is one division within a larger organization with other focuses (for example, a domestic violence organization with a division that focuses on Hispanic/victims), the organization is not eligible because providing culturally specific services is not the primary purpose of the organization as a whole.

Note: Any nonprofit organization that holds money in offshore accounts for the purpose of avoiding paying the tax described in section 511(a) of the Internal Revenue Code is not eligible for a grant from this program. See 34 U.S.C. § 12291(b)(16)(B)(ii).

Cost Sharing or Matching This program has no match or cost sharing requirement.

Other Program Eligibility Requirements In addition to meeting the eligible entity requirements outlined above, applicants/organizations for this program must also meet the requirements below. All certification and other eligibility related documents must be current and developed in accordance with the FY 2020 solicitation.

Required Partnerships To ensure that projects supported by CSSP funds are implemented by eligible organizations with the required expertise, applicants must document their expertise and/or the expertise of their project partners. Applicants must submit either a Memorandum of Exemption (MOE) or a Memorandum of Understanding (MOU). For information on the required contents of the MOE/MOU see the heading on this subject in the Applications Contents section below.

All applicants must meet one of the following categories as it relates to partnership requirements:

Category I –The applicant a) is a culturally specific organization and b) has a demonstrated history of providing services to victims of domestic violence, dating violence, sexual assault, and stalking for a minimum of three years.

The applicant must submit a MOE. Partnership is not required.

Category II – The applicant is a culturally specific organization with three years demonstrated history of providing services to victims of domestic violence, dating violence, sexual assault, and stalking and will be partnering with another culturally specific organization that also has three years of demonstrated history of providing these services.

5 See 28 C.F.R. § 38.5(g).

https://www.justice.gov/ovw/resources-applicants#Resources

A MOU is required. There is no cap on the partner compensation.

Category III – The applicant is a culturally specific organization with less than three years of demonstrated history of providing services to victims of domestic violence, dating violence, sexual assault, and stalking. The applicant will be partnering with another culturally specific organization that has the necessary three years of demonstrated history providing services.

An MOU is required. There is no cap on the partner compensation.

Category IV – The applicant is a culturally specific organization with less than three years of demonstrated history of providing services to victims of domestic violence, dating violence, sexual assault, and stalking and will be partnering with a victim service provider that has the three years of demonstrated history but is NOT a culturally specific organization and therefore is not eligible to apply independently under the Culturally Specific Services Program.

An MOU is required. Partner compensation is limited to $20,000 for the two-year award period.

These funds must be used to provide training and technical assistance on services for victims to the lead agency.

Note: The lead applicant must be located inside the proposed service area. Partners can be community-based nonprofit organizations located inside or outside the proposed service area.

Definition of victim service provider For purposes of this partnership requirement, a victim service provider is a nonprofit, nongovernmental or tribal organization or rape crisis center, including a state or tribal domestic violence and/or sexual assault coalition, that assists or advocates for domestic violence, dating violence, sexual assault, or stalking victims, including a domestic violence shelter, faith-based organization or other organization, with a documented history of effective work concerning domestic violence, dating violence, sexual assault, or stalking. 34 U.S.C. § 12291(a)(43). Victim service providers must provide direct services to victims of domestic violence, dating violence, sexual assault, or stalking as one of their primary purposes and have a demonstrated history of effective work in this field.

Limit on Number of Applications OVW will consider only one application per organization for the same service area. In addition, if an applicant submits multiple versions of the same application, OVW will review only the most recent system-validated version submitted before the deadline.

D. Application and Submission Information Address to Request Application Package The complete application package (this solicitation, including links to required forms) is available on Grants.gov and on the OVW website. Applicants wishing to request a paper copy of these materials should contact 202-307-6026 or Paule.Tessier@usdoj.gov.

https://www.justice.gov/ovw/how-apply

Pre-Application Information Sessions OVW will conduct two web-based pre-application information sessions for entities interested in submitting an application for this program. During these sessions, OVW staff will review this program’s requirements, review the solicitation, and allow for a brief question and answer period. These sessions are tentatively scheduled for:

1. Wednesday, January 15, 2020 – 3 p.m. to 5 p.m. E.T. (open to new and continuation).

2. Thursday, January 16, 2020 – 3 p.m. to 5 p.m. E.T. (open to new and continuation).

The total number of participants for each session may be limited, and therefore interested participants from the same agency/jurisdiction are expected to participate together. OVW reserves the right to deny multiple registrations from a single agency/jurisdiction to allow as many interested applicants as possible to participate.

Participation in a pre-application information session is optional. Interested applicants that do not participate in a session are still eligible to apply.

To register, contact Charlayna Brady at Charlayna.Brady@usdoj.gov or at 202-305-2713.

Registration must be received at least two days prior to the start of the session. Participants are not registered until they receive a confirmation email. Webinars will be captioned in English and Spanish. Interested applicants needing additional language assistance should contact this program’s POC at Charlayna.Brady@usdoj.gov or at 202-305-2713 as soon as possible, but no later than January 8, 2020.

Content and Form of Application Submission The information below (“Letter of Intent” through “Additional Required Information”) describes the full content and form of application submission.

Letter of Intent Applicants intending to apply for FY 2020 funding under this program are strongly encouraged to submit a Letter of Intent. The letter should state that the applicant is registered and current with SAM and with Grants.gov. The letter should be submitted to OVW at Charlayna.Brady@usdoj.gov by January 20, 2020. This letter will not obligate the applicant to submit an application. See https://www.justice.gov/ovw/resources-applicants for a sample Letter of Intent.

Formatting and Technical Requirements Applications must follow the requirements below for all documents, unless otherwise noted.

Points may be deducted for applications that do not adhere to the following requirements:

1. Double spaced (Summary Data Sheet, and charts may be single spaced).

2. 8½ x 11 inch paper.

3. One-inch margins.

4. Type no smaller than 12 point, Times New Roman (TNR) or Arial font, except for footnotes, which may be in 10-point font.

5. Page numbers.

6. No more than 20 pages for the Project Narrative.

7. Word documents in the following formats: Microsoft Word (.doc), PDF files (.pdf), or Text

Documents (.txt).

mailto:Charlayna.Brady@usdoj.gov mailto:Charlayna.Brady@usdoj.gov http://www.grants.gov/ mailto:Charlayna.Brady@usdoj.gov

8. Headings and sub-headings that correspond to the sections identified in this section of the solicitation.

Application Contents Applications must include the required documents and demonstrate that the program eligibility requirements have been met. For a complete checklist of the application contents, see the Other Information section in this solicitation.

OVW will not contact applicants for missing items on the list below. Applications that do not include all of the following documents will be considered substantially incomplete and will not be considered for funding:

1. Project Narrative.

2. Budget Detail Worksheet and Narrative.

3. MOU and/or MOE (signed and currently dated).

4. Letters of Commitment (LOC) (if applicable) (signed and currently dated).

In addition, the following two documents are required; failure to submit them will not result in removal from consideration but may result in a loss of points:

1. Summary Data Sheet.

2. Proposal Abstract.

Summary Data Sheet (5 Points Total) The Summary Data Sheet should be one to four pages and may be single or double spaced.

The Summary Data Sheet does not count toward the 20 page limit for the Project Narrative.

Provide the following information:

1. Name, title, address, telephone number, and e-mail address of the individual with authority to accept grants on behalf of the applicant.

2. Name, title, address, telephone number, and e-mail address for the grant point-of-contact. This person must be an employee of the applicant.

3. Statement as to whether the applicant (the organization whose DUNS number is being used for the application) will serve as a fiscal agent/sponsor and pass all funds through to an entity or entities that will implement the project. Such an applicant will not be involved with implementation of the project beyond issuing subaward(s) to these entities and conducting minimal administrative activities. A fiscal agent/sponsor applicant must list these subrecipients and include a statement acknowledging that, should an award be made, the applicant will be responsible for all applicable statutory, fiscal, and programmatic requirements, including those of 2 C.F.R. Part 200, as well as all project deliverables. In such situations, the fiscal agent/sponsor must be an eligible applicant for the program.

4. Statement as to whether the applicant has expended $750,000 in federal funds in the applicant’s past fiscal year. If so, specify the end date of the applicant’s fiscal year.

5. Summary of all current and pending OVW grants (if applicable). If the applicant has a current grant or cooperative agreement under any OVW grant program or an award that has been closed within the last 12 months from the date this solicitation closes, the information must be provided in a table using the sample format found on the OVW website at https://www.justice.gov/ovw/resources-applicants. Failure to provide the required table will result in a loss of points. The applicant should also provide the same http://www.ecfr.gov/cgi-bin/text-idx?tpl=/ecfrbrowse/Title02/2cfr200_main_02.tpl information regarding any current OVW grants or pending applications on which the applicant is a subrecipient.

6. A list of all other federal grant programs from which the applicant currently receives funding or for which it has applied for funding in FY 2020 to do similar work. Provide this information in a table using the sample format found on the OVW website at https://www.justice.gov/ovw/resources-applicants.

7. Statement as to whether the applicant is a nonprofit organization that holds money in offshore accounts for the purpose of avoiding paying the tax described in section 511(a) of the Internal Revenue Code.

8. Statement as to whether the applicant is a nonprofit organization that uses the Internal Revenue Service's three-step safe-harbor procedure to establish a rebuttable presumption that its executives' compensation is reasonable. If the applicant is not a nonprofit organization or is a nonprofit that does not use the safe-harbor procedure, provide a statement to that effect. For additional information about the safe-harbor procedure, see "Disclosure of Process Related to Executive Compensation" in the Additional Required Information section.

9. The percentage of grant activities, should the application be funded, that will address each of the following issues (the total percentages should not exceed 100%):

• Domestic violence.

• Dating violence.

• Sexual assault.

• Stalking.

10. Statement as to whether the applicant is a recipient, or partner/subrecipient, on a current grant or pending application for this grant program. If a current grant, provide the year of the award and the role of the applicant on the award (recipient or project partner).

11. Statement as to whether any proposed project partner/subrecipient is a recipient, or partner/subrecipient, on a current grant or pending application for this grant program. If a current grant, provide the year of the award and the role of the partner(s) on the award (recipient or project partner/subrecipient).

12. Statement as to whether the application addresses the priority area of reducing violent crime against women and promoting victim safety and indicating which purpose areas will be addressed under this priority one, three, and/or five). If purpose area one or three will be addressed, the applicant must include one or more LOC(s) as described below in the Project Narrative section.

13. Statement as to whether the application addresses the OVW rural priority.

14. Statement as to whether the application addresses the priority area to empower victims to become survivors by growing them past their vulnerabilities to a place of self-sufficiency.

15. Culturally specific population(s) served by the applicant and culturally specific population(s) to be served under the proposed project.

16. The number of individuals on the applicant’s advisory board or steering committee and staff and how they reflect the targeted culturally specific community through knowledge or experience relevant to that community.

17. The number of years the applicant has been providing domestic violence, dating violence, sexual assault, and stalking services OR, if partnering with a victim service provider, the name of the partner agency and how long it has been providing victim services.

18. The types of victim services currently provided by the applicant and/or partnering agency.

19. Statement as to whether the applicant is submitting an MOE or an MOU. All applicants must submit one or the other. If the applicant is submitting an MOU, list the name(s) of MOU project partner(s).

20. The application’s proposed partnership category (I, II, III, or IV) (see the Required Partnerships section under Other Program Eligibility Requirements).

Proposal Abstract (not scored but used throughout the review process) The Proposal Abstract must provide a short summary (no more than two pages double-spaced) of the proposed project, including names of applicant and partners, project title, purpose of the project (including goal and intended outcome), primary activities for which funds are requested, who will benefit (including geographic area to be served), products and deliverables, and how the applicant will measure progress in completing project goals and objectives. Applicants must not summarize past accomplishments in this section.

Project Narrative (55 Points Total) The Project Narrative may not exceed 20 pages, double-spaced. The Project Narrative must include the following 3 sections:

Purpose of Application (15 points)

This section must:

1. Describe the challenge or need faced by the community and how the goal/vision for the project will meet that challenge or need.

2. Describe the communities to be served, including the geographic location and the populations in the service area (provide demographic information, including racial and ethnic demographics).

3. To qualify for the OVW rural priority, describe what makes the geographic service area rural (using U.S. Census or other appropriate government data) and how isolated the area is from needed services.

4. Describe the problem of domestic violence, dating violence, sexual assault, and stalking within the proposed service area (use local statistics or the organization’s own statistics whenever possible).

5. Describe the current level of victim services in the community (from mainstream organizations as well as other culturally specific organizations) and the proximity of those services to the lead applicant and target population.

6. Describe in detail the gaps in those services and how the population to be served is currently underserved.

7. Describe the barriers experienced by individuals from the identified culturally specific population who are victims of domestic violence, dating violence, sexual assault, and stalking while attempting to seek and access services.

8. Clearly state the need for the project. The need must directly relate to the culturally specific population to be served.

9. Describe how the population to be served would benefit from the project.

What Will Be Done (20 points) The application must provide a clear link between the proposed activities and the need identified in the “Purpose of Application” section above. The application must not include any of the activities listed as unallowable costs in the Funding Restrictions section of this solicitation.

1. Describe the approach to addressing the challenge or need identified in the Purpose of the Application section, including, to qualify for the OVW rural priority, how the project will address the challenges associated with the remoteness of the service area.

2. Performance measurement. Describe how the applicant will measure its progress in achieving the project’s goal(s)/vision. Identify targeted outcome(s) and describe any tool(s) the applicant will use to track those outcomes and report them to OVW. Tools may include OVW performance progress reports and logic model templates (both available at www.vawamei.org).

3. Describe how the applicant will move to project sustainability.

4. Detail the project goals and objectives, describing the specific tasks and activities necessary to accomplish each.

5. Include a tentative timeline for the implementation of the proposed activities.

6. Explain how the proposed activities are tailored to the culture of the target population.

7. Illustrate how the proposed activities and initiatives will build upon and/or enhance current activities.

8. Describe how victim safety and autonomy are currently addressed by the lead applicant.

9. Describe how victim safety and autonomy will be addressed in the proposed project.

10. Describe how the proposed project will reach each population in the service area identified in the Purpose of the Application section.

Who Will Implement the Project (20 points)

1. Identify the key individuals and organizations, including project partners, involved in the proposed project.

2. Demonstrate that the individuals and organizations identified have the capacity to address the stated need and can successfully implement the proposed project activities;

attach resumes or job descriptions of all key personnel.

3. Describe the mission and types of services provided by the applicant.

4. Detail how the applicant primarily focuses on the identified culturally specific community

(e.g., through its outreach efforts, tailored services, relationships with the community).

5. Describe how the applicant’s advisory board or steering committee members and staff are reflective of the identified culturally specific community through their knowledge or experience relevant to the targeted community.

6. Provide detailed information that demonstrates the applicant or MOU partner organization has expertise and experience providing direct intervention services to victims of domestic violence, dating violence, sexual assault, or stalking.

7. Detail the experience and expertise of the key personnel who will be directly involved with the project.

LOC(s) for Priority Area 1 and Purpose Areas 1 or 3 Each LOC must be signed and currently dated by the Authorized Representative of the appropriate state or local government, social services, or law enforcement agency during the development of the application.

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Each LOC must:

1. Demonstrate that the appropriate state or local government, social services, or law enforcement agency is committed to working with the applicant to achieve stated project goals and objectives.

2. Describe whether the agency has previously worked or partnered with the applicant and if so, under what circumstances.

3. Clearly identify the types of:

a. activities that will be undertaken between the appropriate state or local government or social service agency and the applicant to develop and enhance effective strategies to provide culturally specific services to victims of domestic violence, dating violence, sexual assault, and stalking; or

b. training that will be provided for law enforcement, prosecution, courts, probation, and correctional facilities on culturally specific responses to domestic violence, dating violence, sexual assault, and stalking.

Budget Detail Worksheet and Narrative (20 Points) All applications must include a detailed budget and budget narrative. See the sample Budget Detail Worksheet and the Creating a Budget webinar available on the OVW website at https://www.justice.gov/ovw/resources-applicants. Keep in mind that budgetary requirements vary among programs. Applicants must submit reasonable budgets based on the resources needed to implement their projects in their specific geographic location.

Award Period and Amount

1. The grant award period is 24 months. Budgets must reflect 24 months of project activity.

2. Awards under the CSSP FY 2020 will be made for up to $300,000.

The budget and budget narrative will be reviewed separately from the proposed project narrative. The budget narrative must describe each line item requested in the budget and explain all costs included in the budget, including how the costs of goods and services are determined and how they will fulfill the objectives of the project.

The budget must:

1. Display a clear link between the specific project activities and the proposed budget items. The budget should not contain items that are not supported by the project narrative.

2. Include funds to attend OVW-sponsored training and technical assistance in the amount of $5,000 for applicants located in the 48 contiguous states and $10,000 for applicants located in the territories, Hawaii, and Alaska. This amount is for the entire 24 months and NOT per year. Applicants also may budget expenses in excess of the required amount if they are aware of relevant non-OVW sponsored conferences or training for which they would like permission to use grant funds to support staff/project partner attendance.

3. Follow the maximum allowable amounts and purposes for Category IV MOU partners.

4. Include funds or describe other resources available to the applicant to ensure access for individuals with disabilities, Deaf/hard of hearing individuals, and persons with limited English proficiency. See Accessibility under Federal Award Administration Information for more information.

5. Compensate all project partners for their full level of effort, unless otherwise stated in the MOU/LOC(s). For more information on compensating project partners, see the sample Budget Detail Worksheet on the OVW website see the sample Budget Detail Worksheet on the OVW website at https://www.justice.gov/ovw/resources-applicants.

6. Distinguish clearly between subawards and contracts in allocating any grant funds to other entities. Pursuant to 2 C.F.R. § 200.330, a subaward is for the purpose of carrying out a portion of the federal award, such as compensating an MOU partner, and a contract is for the purpose of obtaining goods and services for the grantee’s own use.

The substance of the relationship is more important than the form of the agreement in determining whether the recipient of the pass-through funds is a subrecipient or a contractor. The awarding and monitoring of contracts must follow the recipient’s documented procurement procedures, including full and open competition, pursuant to the procurement standards in 2 C.F.R. §§ 200.317-200.329. The issuance and monitoring of subawards must meet the requirements of 2 C.F.R. § 200.331, which includes oversight of subrecipient/partner spending and monitoring performance measures and outcomes attributable to grant funds. For more information, see the sample Budget Detail Worksheet and the Solicitation Companion Guide on the OVW website at https://www.justice.gov/ovw/resources-applicants.

OVW awards are governed by the provisions of 2 C.F.R. Part 200 and the DOJ Financial Guide, which include information on allowable costs, methods of payment, audit requirements, accounting systems, and financial records. For additional information on allowable and unallowable costs, go to the Funding Restrictions section of this solicitation and the sample Budget Detail Worksheet on the OVW website at https://www.justice.gov/ovw/resources-applicants.

Memorandum of Understanding (MOU) or Memorandum of Exemption (MOE) (20 Points Total) (Note: Category II, III, and IV applicants must submit an MOU) For purposes of this solicitation, the MOU is a document containing the terms of the partnership and the roles and responsibilities between two or more parties. The MOU is not a substitute for a subaward agreement, which ensures that subrecipients adhere to the requirements of the award and 2 C.F.R. Part 200 (see 2 C.F.R. § 200.331). Partners receiving funds under the award generally are considered subrecipients because they are carrying out a portion of the federal award.

The MOU must be a single document and must be signed and dated by the Authorized Representative of each proposed partner organization during the development of the application MOUs missing signatures may result in a point deduction or removal from consideration, particularly if the MOU is missing the signature of a required partner. If necessary, an MOU can include multiple signature pages so long as each page includes the names and titles of all signatories to the MOU.

The MOU must clearly:

1. Identify the partners and provide a brief history of the collaborative relationship among those partners, including when and under what circumstances the relationship began and when each partner entered into the relationship.

2. State the roles and responsibilities each partner will assume to ensure the success of the proposed project.

https://www.justice.gov/ovw/resources-applicants https://www.justice.gov/ovw/resources-applicants https://www.justice.gov/ovw/resources-applicants https://www.justice.gov/ovw/file/1030311/download

3. State that each project partner has reviewed the budget, is aware of the total amount being requested, and is being fully compensated for their work under the grant or is agreeing to be partially compensated or receive no compensation from the grant.

4. Identify which organization has the expertise in providing direct services for victims of domestic violence, dating violence, sexual assault, and stalking.

5. Describe the types of direct services the organization provides to victims of domestic violence, dating violence, sexual assault, and stalking.

6. Detail the length of time the organization has provided the types of direct services for victims described in #five above.

7. Describe accomplishments in the community in providing services to victims of domestic violence, dating violence, sexual assault, and stalking of both agencies.

8. Indicate approval of the entire budget by all partners. Describe the resources each partner would contribute to the project, either through time, in-kind contributions, or grant funds.

9. Demonstrate a commitment to work together to achieve stated project goals and objectives.

(Note: Category I applicants must submit an MOE) The MOE must be signed and dated by the Authorized Representative of the applicant organization during the development of the application.

The MOE must:

1. Clearly describe the types of direct services the applicant culturally specific organization provides to victims of domestic violence, dating violence, sexual assault, and stalking.

2. Detail the length of time the applicant culturally specific organization has provided these services for victims.

3. Describe accomplishments in the community in providing services to victims of domestic violence, dating violence, sexual assault, and stalking.

Additional Required Information The following documents will not be scored but must be included with the application. Failure to supply this information may result in the application being removed from consideration. Some documents will be generated during the application submission process while other documents will be uploaded and attached to the application.

The following documents will be generated and completed during the application submission process:

Application for Federal Assistance (SF-424) Applicants must complete the SF-424. The SF-424 is generated when the applicant begins the submission process. For “Type of Applicant,” do not select “other.” The amount of federal funding requested in the “Estimated Funding” section of this form must match the amount of federal funding requested in the budget section of the application package. This program does not require a match; therefore, the values for the Applicant line should be zero. The individual who is listed as “Authorized Representative” must be an individual who has the authority to apply for and accept grant awards on behalf of the organization or jurisdiction.

Intergovernmental Review: This solicitation ("funding opportunity") is subject to Executive Order (E.O.) 12372. An applicant may find the names and addresses of state Single Points of Contact

(SPOCs) at the following website: https://www.whitehouse.gov/wp-content/uploads/2017/11/Intergovernmental_-Review-_SPOC_01_2018_OFFM.pdf. If the state appears on the SPOC list, the applicant must contact the state SPOC to find out about, and comply with, the state’s process under E.O. 12372. In completing the SF-424, an applicant whose state appears on the SPOC list is to make the appropriate selection in response to question 19 once the applicant has complied with its state E.O. 12372 process. (An applicant whose state does not appear on the SPOC list should answer question 19 by selecting the response that the “Program is subject to E.O. 12372 but has not been selected by the state for review.”)

Assurances and Disclosure of Lobbying Activities Review the assurances and disclosure forms online. Applicants will be prompted to compile these forms online during the application submission process. All applicants must complete both the Assurances – Non-Construction Programs (SF-424B) form and the Disclosure of Lobbying Activities (SF-LLL) form. Applicants that expend any funds for lobbying activities must provide the information requested on the SF-LLL.