PKG00256822-instructions..pdf

OMB Number - 1122-0020 Expiration Date: 01/31/2022

U.S. Department of Justice Office on Violence Against Women (OVW)

OVW Fiscal Year 2020 Grants for Outreach and Services to

Underserved Populations

Solicitation Release Date: on or about November 21, 2019

Eligibility Eligible applicants are limited to: (1) population specific organizations that have demonstrated experience and expertise in providing population specific services in the relevant underserved communities, or population specific organizations working in partnership with a victim service provider or domestic violence or sexual assault coalition; (2) victim service providers offering population specific services for a specific underserved population; and (3) victim service providers working in partnership with a national, State, tribal, or local organization that has demonstrated experience and expertise in providing population specific services in the relevant underserved population.

(See “Eligibility Information”)

Deadlines Applications are due by 11:59 p.m. Eastern Time (E.T.) on February 12, 2020.

(See “Submission Dates and Times”)

Registration Information: To submit an application, all applicants must obtain a Data Universal Number System (DUNS) number and register online with the System for Award Management (SAM) and with Grants.gov. To ensure sufficient time to complete the registration process, https://www.grants.gov/ applicants must obtain a DUNS number and register online with SAM and with Grants.gov immediately, but no later than January 23, 2020.

(See “Registration”)

Letter of Intent: Applicants are strongly encouraged to submit a non-binding Letter of Intent to ovw.underserved@usdoj.gov by January 23, 2020. This letter confirms that the applicant has registered with SAM and Grants.gov. Submitting a Letter of Intent will not obligate a potential applicant to submit an application. Interested applicants who do not submit a Letter of Intent are still eligible to apply.

(See “Letter of Intent”)

Pre-Application Information Session: OVW will conduct a web-based Pre-Application Information Session for entities interested in submitting an application for this program.

Participation in this session is optional. Interested applicants who do not participate are still eligible to apply.

(See “Pre-Application Information Session)”)

Contact Information For assistance with the requirements of this solicitation, email OVW at ovw.underserved@usdoj.gov. Alternatively, interested parties may call OVW at (202) 307-6026.

Submission and Notification Information Submission: Applications for this program will be submitted through Grants.gov. For technical assistance with Grants.gov, contact the Grants.gov Applicant Support Line at 1-800-518-4726.

The Grants.gov number assigned to this announcement is OVW-2020-17674.

Notification: OVW anticipates notifying applicants of funding decisions by October 1, 2020.

ii http://www.grants.gov/ mailto:ovw.underserved@usdoj.gov http://www.grants.gov/ mailto:ovw.underserved@usdoj.gov http://www.grants.gov/ http://www.grants.gov/ http://www.grants.gov/ http://www.grants.gov/ https://Grants.gov

Contents A. Program Description

Overview of OVW

About the OVW Grants for Outreach and Services to Underserved Populations

Program Scope

Purpose Areas

OVW Priority Areas

Activities that Compromise Victim Safety and Recovery or Undermine

Offender Accountability

Out-of-Scope Activities

Activities Requiring Prior Approval

B. Federal Award Information Availability of Funds

Award Period and Amounts

Types of Applications

Mandatory Program Requirements

C. Eligibility Information Eligible Applicants

Cost Sharing or Matching

Other Program Eligibility Requirements

D. Application and Submission Information Address to Request Application Package

Content and Form of Application Submission

Formatting and Technical Requirements

Application Contents

Summary Data Sheet Proposal Abstract

Project Narrative

Budget Detail Worksheet and Narrative

Memorandum of Understanding (MOU)

Additional Required Information

Unique Entity Identifier (DUNS Number), System for Award Management (SAM), and Grants.gov Registration

Submission Dates and Times iii

OVW Policy on Late Submissions

Funding Restrictions

Other Submission Requirements

Submitting a Grant Application

E. Application Review Information Criteria

Review and Selection Process

Anticipated Announcement and Federal Award Dates

F. Federal Award Administration Information Federal Award Notices

Administrative and National Policy Requirements

Reporting

G. Federal Awarding Agency Contact(s) H. Other Information

Application Checklist iv

Federal Award Information:

Funding Type:

Estimated Total Funding:

Expected Number of Awards:

Award Ceiling:

Award Floor:

Registration Due:

Letter of Intent Due:

Application Due:

Anticipated Start Date:

Length of Award Period:

Grant.

$4,500,000.

Ten.

$450,000.

N/A.

January 23, 2020.

January 23, 2020.

February 12, 2020.

October 1, 2020.

36 months.

OVW Grants for Outreach and Services to Underserved Populations

(CFDA 16.889)

A. Program Description Overview of OVW OVW is a component of the United States Department of Justice (DOJ). Created in 1995, OVW administers grant programs authorized by the Violence Against Women Act (VAWA) and subsequent legislation and provides national leadership on issues of domestic violence, dating violence, sexual assault, and stalking. OVW grants support coordinated community responses to hold offenders accountable and serve victims.

Statutory Authority This program is authorized by 34 U.S.C. § 20123.

About the OVW Grants for Outreach and Services to Underserved Populations Grants for Outreach and Services to Underserved Populations (Underserved Program) was authorized to develop and implement outreach strategies targeted at adult or youth victims of domestic violence, dating violence, sexual assault, or stalking in underserved populations and to provide victim services to those victims. Survivors from underserved populations face challenges in accessing comprehensive and effective victim services that fully meet their needs.

As a result, survivors of these crimes from underserved communities often do not receive appropriate services. The Underserved Program supports projects to bridge these gaps. The purpose of all grants made by the Underserved Program is to provide or enhance population specific outreach and services to adult and youth victims in one or more underserved populations. Population specific organizations and experts from the relevant underserved communities should be central to development and implementation of the proposed project.

For additional information about this program, see https://www.justice.gov/ovw/grant-programs and https://www.vawamei.org/grant-program/underserved-program.

https://www.justice.gov/ovw/grant-programs https://www.vawamei.org/grant-program/underserved-program https://www.vawamei.org/grant-program/underserved-program https://www.justice.gov/ovw/grant-programs

, funds under this program must be used for

Expiration Date: 01/31/2022

Program Scope Activities supported by this program are determined by statute, federal regulations, and OVW policies. If an applicant receives an award, the funded project is bound by the provisions of this solicitation, the DOJ Financial Guide, including updates to the financial guide after an award is made, the section of the Solicitation Companion Guide on post-award requirements for all federal award recipients, and the conditions of the award.

Purpose Areas Pursuant to 34 U.S.C. § 20123(d) the purpose of providing or enhancing population specific outreach and services to adult and youth victims in one or more underserved populations, including:

1. Working with federal, state, tribal, territorial and local governments, agencies, and organizations to develop or enhance population specific services.

2. Strengthening the capacity of underserved populations to provide population specific services.

3. Strengthening the capacity of traditional victim service providers to provide population specific services.

4. Strengthening the effectiveness of criminal and civil justice interventions by providing training for law enforcement, prosecutors, judges and other court personnel on domestic violence, dating violence, sexual assault, or stalking in underserved populations.

5. Working in cooperation with an underserved population to develop and implement outreach, education, prevention, and intervention strategies that highlight available resources and the specific issues faced by victims of domestic violence, dating violence, sexual assault, or stalking from underserved populations.

Note: The term “population specific services” means victim-centered services that address the safety, health, economic, legal, housing, workplace, immigration, confidentiality, or other needs of victims of domestic violence, dating violence, sexual assault, or stalking, and that are designed primarily for and are targeted to a specific underserved population. 34 U.S.C. § 12291(a)(22).

Note: The term “underserved populations” means populations who face barriers in accessing and using victim services, and includes populations underserved because of geographic location, religion, sexual orientation, gender identity, underserved racial and ethnic populations, and populations underserved because of special needs (such as language barriers, disabilities, alienage status, or age). 34 U.S.C. § 12291(a)(39).

OVW Priority Areas In FY 2020, OVW is interested in supporting the priority areas identified below. Applications proposing activities in the following areas may be given special consideration:

1. Reduce violent crime against women and promote victim safety through investing in law enforcement, increasing prosecution, and promoting effective prevention.

To qualify for this OVW Priority Area, applicants are encouraged to include activities that address purpose area 4.

2. Empower victims to become survivors by growing them past their vulnerabilities to a place of self-sufficiency.

https://www.justice.gov/ovw/file/1030311/download https://www.justice.gov/ovw/resources-applicants

Applicants are encouraged to include victim services that go beyond crisis intervention to advance the long-term healing, safety, stability, and self-sufficiency of victims, such as, education assistance, vocational training, employment services, financial counseling, etc.

3. Increase efforts to combat stalking.

Applicants are encouraged to address stalking, including the intersection of stalking and use of technology.

4. Address the specific challenges that rural communities face in responding to domestic violence, dating violence, sexual assault, and stalking.

Applicants are encouraged to propose projects that serve rural communities.

Applications that do so must clearly identify what makes the geographic service area rural and how they will address specific challenges in rural communities.

Activities that Compromise Victim Safety and Recovery or Undermine Offender Accountability OVW does not fund activities that jeopardize victim safety, deter or prevent physical or emotional healing for victims, or allow offenders to escape responsibility for their actions.

Applications that propose any such activities may receive a deduction in points during the review process or may be eliminated from consideration entirely. Information on activities that compromise victim safety and recovery or undermine offender accountability may be found in the Solicitation Companion Guide.

Out-of-Scope Activities The activities listed below are out of the program scope, and they will not be supported by this program’s funding. See also the list of unallowable costs in the Funding Restrictions section of this solicitation.

1. Research projects (This does not include assessments conducted only for internal improvement purposes (up to one percent of the award). For information on distinguishing between research and assessments, see the heading on this topic in the Funding Restrictions section of this solicitation and the Solicitation Companion Guide.)

2. Activities and services for children under the age of 11,1 except when providing ancillary services to a victim’s child because there is a need and connection to providing victim services for the parent (e.g. children of victims residing in a shelter with their abused parents).

3. Legal services for victims of domestic violence, dating violence, sexual assault, or stalking beyond the limited context of protection order proceedings (either temporary or long term relief) or limited immigration matters that may impact and affect the victim's ability to maintain safety (such as U visas).

4. Sexual Assault Medical Forensic Examiner programs.

5. Population specific services unrelated to the populations’ experience of domestic violence, dating violence, sexual assault, or stalking.

1 By statute, the Underserved Program is for youth and adult victims. 34 U.S.C. § 20123(a)(1). Youth means a person who is 11 to 24 years old. 34 U.S.C. § 12291(a)(45).

6. Training, outreach, education, prevention, and public awareness not directly linked to providing or enhancing population specific services for victims of domestic violence, dating violence, sexual assault, or stalking from the targeted underserved populations.

7. Nationally or regionally focused projects. Service areas should correspond to the communities accessing victim services provided by the organizations involved. This is not a training and technical assistance grant program.

8. Hosting or presenting at national or regional conferences.

Applications that propose activities that are deemed to be substantially out-of-scope may receive a deduction in points during the review process or may be eliminated from consideration entirely.

Activities Requiring Prior Approval Recipients must receive prior approval before using grant funds to support surveys, whether conducted as part of a program or needs assessment, or for any other purpose. Prior approval is necessary to determine whether the activity is within the scope of the award and meets the requirements of the Paperwork Reduction Act (see the Solicitation Companion Guide for more information).

B. Federal Award Information Availability of Funds All awards are subject to the availability of appropriated funds and any modifications or additional requirements that may be imposed by law. There is no guarantee that funds will be available in the future. OVW may elect to make awards in a future fiscal year for applications submitted under this solicitation but not selected for FY 2020 funding, depending on the merits of the applications and the availability of funding.

Award Period and Amounts The award period is 36 months. Budgets must reflect 36 months of project activity, and the total “estimated funding” on the SF-424 must reflect 36 months. OVW anticipates that the award period will start on October 1, 2020.

This program typically makes awards in the range of $400,000 - $450,000. OVW estimates that it will make up to 10 awards for an estimated $4,400,000.

Awards under this program for FY 2020 will be made for up to $450,000 for the entire 36 months.

OVW has the discretion to make awards for greater or lesser amounts than requested and to negotiate the scope of work and budget with applicants prior to making an award.

Awards will be made as grants.

Types of Applications In FY 2020, OVW will accept applications for this program from the following:

New: Applicants that have never received funding under this program or whose previous funding expired more than 12 months ago.

Continuation: Applicants that have an existing or recently closed (within the last 12 months) award under this program. Continuation funding is not guaranteed.

Current grantees with a substantial amount of unobligated funds remaining (50 percent or more of the previous award) as of March 31, 2020 without adequate justification may not be considered for funding, or may receive a reduced award amount if selected for funding in FY 2020.

Limitations on the Number of Applications Submitted in FY 2020

Applicants to the FY 2020 Underserved Program may not apply to any other FY 2020 OVW grant program to which they may be eligible; applications submitted to all other FY 2020 OVW programs will be removed from consideration from all other OVW programs.

FY 2020 Underserved Program applicants may partner on applications submitted under other FY 2020 OVW solicitations, but, if funded on those projects, their budgets must be capped at $50,000 for training and $150,000 for victim services.

Current OVW grantees (lead recipients) with FY 2018 awards for 36 months or FY 2019 awards from any OVW grant program may not apply for an FY 2020 Underserved Program funding.

Mandatory Program Requirements Applicants that receive funding under this program will be required to engage in the following activities:

1. OVW-sponsored training and technical assistance.

2. An OVW-sponsored assessment or program evaluation, if applicable.

C. Eligibility Information Applications that are submitted by ineligible entities or that do not meet all program eligibility requirements will not be considered for funding. In addition, an application that is deemed deficient in one or more of the following categories may not be considered for funding: 1.

activities that compromise victim safety, 2. out-of-scope activities, 3. unallowable costs, 4. pre-award risk assessment, 5. completeness of application contents, and 6. timeliness. An applicant with past performance issues, long-standing open audits, or an open criminal investigation also may not be considered for funding.

Eligible Applicants The following entities are eligible to apply for this program (34 U.S.C. § 20123(b)):

1. Population specific organizations that have demonstrated experience and expertise in providing population specific services in the relevant underserved communities, or population specific organizations working in partnership with a victim service provider or domestic violence or sexual assault coalition.

2. Victim service providers offering population specific services for a specific underserved population.

3. Victim service providers working in partnership with a national, State, tribal, or local organization that has demonstrated experience and expertise in providing population specific services in the relevant underserved population.

Note: The term “population specific organization” means a nonprofit, nongovernmental organization that primarily serves members of a specific underserved population and has demonstrated experience and expertise providing targeted services to members of that specific underserved population. 34 U.S.C. § 12291(a)(21).

Note: The term “victim service provider” means a nonprofit, nongovernmental or tribal organization or rape crisis center, including a state or tribal domestic violence and/or sexual assault coalition, that assists or advocates for domestic violence, dating violence, sexual assault, or stalking victims, including a domestic violence shelter, faith-based organization or other organization, with a documented history of effective work concerning domestic violence, dating violence, sexual assault, or stalking. 34 U.S.C. § 12291(a)(43). Victim service providers must provide direct services to victims of domestic violence, dating violence, sexual assault, or stalking as one of their primary purposes and have a demonstrated history of effective work in this field.

Faith-based and community organizations that meet the eligibility requirements are eligible to receive awards under this solicitation (see “Faith-Based Organizations” on the OVW website for more information).

Note: The applicant must demonstrate they meet all definition requirements for one of the applicant types, as outlined in the Eligible Applicants section. Stating an organization is one of these types (“population specific organization”, “victim service provider”, “victim service provider offering population specific services”, “has demonstrated experience providing population specific services in the relevant underserved population”) will not suffice. Applicants must demonstrate how they qualify as one of the four applicant types. Failure to do so may result in removal of the application from consideration.

Nonprofit Organization Requirement – 501(c)(3) Status Any entity that is eligible for this program based on its status as a nonprofit organization must be an organization that is described in section 501(c)(3) of the Internal Revenue Code of 1986 and is exempt from taxation under section 501(a) of that Code. See 34 U.S.C. § 12291(b)(16)(B)(i).

Note: Any nonprofit organization that holds money in offshore accounts for the purpose of avoiding paying the tax described in section 511(a) of the Internal Revenue Code is not eligible for a grant from this program. See 34 U.S.C. § 12291(b)(16)(B)(ii).

Cost Sharing or Matching This program has no match or cost-sharing requirement.

Other Program Eligibility Requirements In addition to meeting the eligible entity requirements outlined above, applications for this program must also meet the requirements below. All certification and other eligibility related documents must be current and developed in accordance with the FY 2020 solicitation.

Required Partnerships Projects should include organizations necessary to meet the goals of the proposed project. All applicants must have at least one formal project partner and include organizations, as applicable, to meet eligibility requirements.

https://www.justice.gov/ovw/resources-applicants#Resources

Applicants must demonstrate that they, or the partner organization(s), have at least three years of demonstrated experience and expertise in providing population specific services. At minimum, this includes describing:

• victim services provided by the organization specific to victims of domestic violence, dating violence, sexual assault, and/or stalking in the targeted underserved population.

• how these services are “population specific”.

• how many victims of these crimes have been served in the last three years.

• how providing these services to the targeted underserved population is a primary purpose of the organization and/or how it fits in with the rest of the work of the organization.

Limit on Number of Applications OVW will consider only one application per organization for the same service area. In addition, if an applicant submits multiple versions of the same application, OVW will review only the most recent system-validated version submitted before the deadline.

D. Application and Submission Information Address to Request Application Package The complete application package (this solicitation, including links to required forms) is available on Grants.gov and on the OVW website. Applicants wishing to request a paper copy of these materials should contact (202) 307-6026 and ovw.underserved@usdoj.gov.

Pre-Application Information Session OVW will conduct an optional web-based pre-application information session for entities interested in submitting an application for this program. During this session, OVW staff will review this program’s requirements, review the solicitation, and allow for a brief question and answer period. The session is tentatively scheduled for Wednesday, January 15, 2020 from 2 p.m. to 4 p.m. E.T.

The total number of participants for the session may be limited, and therefore interested participants from the same agency/jurisdiction are expected to participate together. OVW reserves the right to deny multiple registrations from a single agency/jurisdiction to allow as many interested applicants as possible to participate.

Participation in the pre-application information session is optional. Interested applicants that do not participate in the session are still eligible to apply. A recording of the webinar will be available on OVW’s website at https://www.justice.gov/ovw/resources-applicants.

To register, contact the Underserved Program at ovw.underserved@usdoj.gov or at (202) 307- 6026. Registration must be received at least three days prior to the start of the session.

Participants are not registered until they receive a confirmation email. The webinar will be captioned in English. Additionally, there will be sign language interpretation. Interested applicants needing additional language assistance should contact this program’s POC at ovw.underserved@usdoj.gov or at (202) 307-6026 as soon as possible, but no later than December 12, 2019.

Content and Form of Application Submission The information below (“Letter of Intent” through “Additional Required Information”) describes the full content and form of application submission.

http://www.grants.gov/ https://www.justice.gov/ovw/how-apply mailto:ovw.underserved@usdoj.gov https://www.justice.gov/ovw/resources-applicants mailto:ovw.underserved@usdoj.gov

Letter of Intent Applicants intending to apply for FY 2020 funding under this program are strongly encouraged to submit a Letter of Intent. The letter should state that the applicant is registered and current with SAM and with Grants.gov. The letter should be submitted to OVW at ovw.underserved@usdoj.gov by January 23, 2020. This letter will not obligate the applicant to submit an application. See https://www.justice.gov/ovw/resources-applicants for a sample Letter of Intent.

Formatting and Technical Requirements Applications must follow the requirements below for all documents, unless otherwise noted.

Points may be deducted for applications that do not adhere to the following requirements:

1. Double spaced (Summary Data Sheet, and charts may be single spaced).

2. 8½ x 11 inch paper.

3. One-inch margins.

4. Type no smaller than 12 point, Times New Roman (TNR) or Arial font, except for footnotes, which may be in 10-point font.

5. Page numbers.

6. No more than 20 pages for the Project Narrative.

7. Word documents in the following formats: Microsoft Word (.doc), PDF files (.pdf), or Text

Documents (.txt).

8. Headings and sub-headings that correspond to the sections identified in this section of the solicitation.

Application Contents Applications must include the required documents and demonstrate that the program eligibility requirements have been met. For a complete checklist of the application contents, see the Other Information section in this solicitation.

OVW will not contact applicants for missing items on the list below. Applications that do not include all of the following documents will be considered substantially incomplete and will not be considered for funding:

1. Project Narrative.

2. Budget Detail Worksheet and Narrative.

3. Memorandum of Understanding (MOU).

In addition, the following documents are required; failure to submit them will not result in removal from consideration but may result in a loss of points:

1. Summary Data Sheet.

2. Proposal Abstract.

Summary Data Sheet (5 Points Total) The Summary Data Sheet should be one to four pages and may be single or double spaced.

The Summary Data Sheet does not count toward the 20-page limit for the Project Narrative.

Provide the following information:

1. Name, title, address, telephone number, and e-mail address of the individual with authority to accept grants on behalf of the applicant.

http://www.grants.gov/

2. Name, title, address, telephone number, and e-mail address for the grant point-of-contact. This person must be an employee of the applicant.

3. Statement as to whether the applicant (the organization whose DUNS number is being used for the application) will serve as a fiscal agent/sponsor and pass all funds through to an entity or entities that will implement the project. Such an applicant will not be involved with implementation of the project beyond issuing subaward(s) to these entities and conducting minimal administrative activities. A fiscal agent/sponsor applicant must list these subrecipients and include a statement acknowledging that, should an award be made, the applicant will be responsible for all applicable statutory, fiscal, and programmatic requirements, including those of 2 C.F.R. Part 200, as well as all project deliverables. In such situations, the fiscal agent/sponsor must be an eligible applicant for the program.

4. Statement as to whether the applicant has expended $750,000 in federal funds in the applicant’s past fiscal year. If so, specify the end date of the applicant’s fiscal year.

5. Summary of all current and pending OVW grants (if applicable). If the applicant has a current grant or cooperative agreement under any OVW grant program or an award that has been closed within the last 12 months from the date this solicitation closes, the information must be provided in a table using the sample format found on the OVW website at https://www.justice.gov/ovw/resources-applicants. Failure to provide the required table will result in a loss of points. The applicant should also provide the same information regarding any current OVW grants or pending applications on which the applicant is a subrecipient.

6. Statement as to whether the applicant is a nonprofit organization that is described in section 501(c)(3) of the Internal Revenue Code of 1986 and is exempt from taxation under section 501(a) of that Code.

7. A list of all other federal grant programs from which the applicant currently receives funding or for which it has applied for funding in FY 2020 to do similar work. Provide this information in a table using the sample format found on the OVW website at https://www.justice.gov/ovw/resources-applicants.

8. Statement as to whether the applicant is a nonprofit organization that holds money in offshore accounts for the purpose of avoiding paying the tax described in section 511(a) of the Internal Revenue Code.

9. Statement as to whether the applicant is a nonprofit organization that uses the Internal Revenue Service's three-step safe-harbor procedure to establish a rebuttable presumption that its executives' compensation is reasonable. If the applicant is not a nonprofit organization or is a nonprofit that does not use the safe-harbor procedure, provide a statement to that effect. For additional information about the safe-harbor procedure, see "Disclosure of Process Related to Executive Compensation" in the Additional Required Information section.

10. The percentage of grant activities, should the application be funded, that will address each of the following issues (the total percentages should not exceed 100%):

• Domestic violence.

• Dating violence.

• Sexual assault.

• Stalking.

11. Statement as to whether the applicant is a recipient, or partner/subrecipient, on a current grant or pending application for this grant program. If a current grant, provide the year of the award and the role of the applicant on the award (recipient or project partner).

12. Statement as to whether any proposed project partner/subrecipient is a recipient, or partner/subrecipient, on a current grant or pending application for this grant program. If a http://www.ecfr.gov/cgi-bin/text-idx?tpl=/ecfrbrowse/Title02/2cfr200_main_02.tpl https://www.justice.gov/ovw/resources-applicants current grant, provide the year of the award and the role of the partner(s) on the award (recipient or project partner/subrecipient).

13. Statement as to whether the application addresses any OVW priority areas:

a) Reducing violent crime.

b) Self-sufficiency of victims.

c) Stalking.

d) Rural.

14. The specific underserved population(s) the project proposes to serve.

15. List all organizations involved in the project, and indicate:

a) Type of organization of the lead applicant.

b) Type of organization of the partner(s).

c) If applicable, which organization involved is a “victim service provider.”

Proposal Abstract (not scored but used throughout the review process) The Proposal Abstract must provide a short summary (no more than two pages double-spaced) of the proposed project, including names of applicant and partners, project title, purpose of the project (including goal and intended outcome), primary activities for which funds are requested, who will benefit (including geographic area to be served), products and deliverables, and how the applicant will measure progress in completing project goals and objectives. Applicants must not summarize past accomplishments in this section.

Project Narrative (60 Points Total) The Project Narrative may not exceed 20 pages, double-spaced. The Project Narrative must include the following three sections (Purpose of Application, What Will Be Done, and Who Will Implement):

Purpose of Application (10 points)

This section must:

1. Describe the underserved population to be served and service area, including the geographic location and the targeted underserved population in the service area.

2. Describe the challenge or need faced by the community and how the goal/vision for the project will meet that need.

3. Explain why the target population is currently underserved, demonstrating that the target population meets the definition of “underserved population.”

4. To qualify for the OVW rural priority, describe what makes the geographic service area rural (using U.S. Census or other appropriate government data) and how isolated the area is from needed services.

What Will Be Done (30 points)

The application must provide a clear link between the proposed activities and the need identified in the “Purpose of Application” section above. The application must not include any of the activities listed as unallowable costs in the Funding Restrictions section of this solicitation.

This section must:

1. Describe the approach to addressing the challenge or need identified in the Purpose of the Application section, including, if seeking the rural response priority, how the project will address the challenges associated with the remoteness of the service area.

2. Identify the goals and objectives for the project, and describe in detail all proposed activities. The activities must clearly link to providing or enhancing population specific outreach and services to victims of domestic violence, dating violence, sexual assault, or stalking in underserved populations.

a. Describe proposed activities making clear what grant funds will support and the activities that will take place, including:

• How often they will be offered.

• Where they will be offered and/or how they will be accessed.

• How the proposed activities are tailored to be appropriate for the targeted underserved population.

• The target audience for any proposed training.

• The type of service, and what specifically is offered, for any proposed victim services.

b. Describe any products to be revised or developed. The application must detail how the product(s) will be appropriate for the targeted underserved population.

c. Include a timeline detailing activities and the organization(s) responsible for each activity.

3. Describe how the applicant will connect victims to direct services if not being offered through the proposed project.

4. Describe how the proposed project will reach the targeted underserved population in the service area identified in the Purpose of the Application section.

5. Performance measurement. Describe how the applicant will measure its progress in achieving the project’s goal(s)/vision. Identify targeted outcome(s) and describe any tool(s) the applicant will use to track those outcomes and report them to OVW. Tools may include OVW performance progress reports and logic model templates (both available at www.vawamei.org).

6. Describe how the applicant will move to project sustainability.

Who Will Implement the Project (20 points)

This section must:

1. Identify the key individuals and organizations, including project partners, involved in the proposed project.

2. Describe, in detail, each organization involved in the proposed project.

a. Type of organization, mission, and location/service area.

b. Services currently provided.

3. Describe in detail all key individuals involved (name, title, organization, experience as it relates to the proposed project, etc.), including all grant-funded positions, whether an employee of the applicant or partner organization. If the project proposes a position where no one has been selected at the time of application, provide a description of the qualifications and experience that will be required, any training they will receive, and/or supervision.

4. Demonstrate that the individuals and organizations identified have the capacity to address the stated need and can successfully implement the proposed project activities;

attach resumes or job descriptions of all key personnel.

http://www.vawamei.org/

5. Provide detailed information that demonstrates the applicant or MOU partner has experience and expertise in providing direct victim services to victims of domestic violence, dating violence, sexual assault, and/or stalking, including:

a. The types of domestic violence, dating violence, sexual assault, and stalking victim services currently provided by the organization.

b. The number of years they have been providing these victim services.

c. How many victims of domestic violence, dating violence, sexual assault, and stalking were served last year by the organization.

d. For an organization identified as providing population specific services, also describe how those services meet the definition of “population specific services” and are specific to the targeted underserved population.

Budget Detail Worksheet and Narrative (15 Points) All applications must include a detailed budget and budget narrative. See the sample Budget Detail Worksheet and the Creating a Budget webinar available on the OVW website at https://www.justice.gov/ovw/resources-applicants. Keep in mind that budgetary requirements vary among programs. Applicants must submit reasonable budgets based on the resources needed to implement their projects in their specific geographic location.

Award Period and Amount

1. 36 months

2. Up to $450,000 (this amount is for the entire 36-month project period and NOT per year)

The budget and budget narrative will be reviewed separately from the proposed project narrative. The budget narrative must describe each line item requested in the budget and explain all costs included in the budget, including how the costs of goods and services are determined and how they will fulfill the objectives of the project.

The budget must:

1. Display a clear link between the specific project activities and the proposed budget items. The budget should not contain items that are not supported by the project narrative.

2. Include funds to attend OVW-sponsored training and technical assistance in the amount of $15,000 for applicants located in the 48 contiguous states and $20,000 for applicants located in the territories, Hawaii, and Alaska. This amount is for the entire 36-month project period and NOT per year. Applicants also may budget expenses in excess of the required amount if they are aware of relevant non-OVW sponsored conferences or training for which they would like permission to use grant funds to support staff/project partner attendance.

3. Include funds or describe other resources available to the applicant to ensure access for individuals with disabilities, Deaf/hard of hearing individuals, and persons with limited English proficiency. See Accessibility under Federal Award Administration Information for more information.

4. Compensate all project partners for their full level of effort, unless otherwise stated in the MOU. For more information on compensating project partners, see the sample Budget Detail Worksheet on the OVW website at https://www.justice.gov/ovw/resources-applicants.

5. Distinguish clearly between subawards and contracts in allocating any grant funds to other entities. Pursuant to 2 C.F.R. § 200.330, a subaward is for the purpose of carrying out a portion of the federal award, such as compensating an MOU partner, and a https://www.justice.gov/ovw/resources-applicants contract is for the purpose of obtaining goods and services for the grantee’s own use.

The substance of the relationship is more important than the form of the agreement in determining whether the recipient of the pass-through funds is a subrecipient or a contractor. The awarding and monitoring of contracts must follow the recipient’s documented procurement procedures, including full and open competition, pursuant to the procurement standards in 2 C.F.R. §§ 200.317-200.329. The issuance and monitoring of subawards must meet the requirements of 2 C.F.R. § 200.331, which includes oversight of subrecipient/partner spending and monitoring performance measures and outcomes attributable to grant funds. For more information, see the sample Budget Detail Worksheet and the Solicitation Companion Guide on the OVW website at https://www.justice.gov/ovw/resources-applicants.

OVW awards are governed by the provisions of 2 C.F.R. Part 200 and the DOJ Financial Guide, which include information on allowable costs, methods of payment, audit requirements, accounting systems, and financial records. For additional information on allowable and unallowable costs, go to the Funding Restrictions section of this solicitation and the sample Budget Detail Worksheet on the OVW website at https://www.justice.gov/ovw/resources-applicants.

Memorandum of Understanding (MOU) (20 Points Total) For purposes of this solicitation, the MOU is a document containing the terms of the partnership and the roles and responsibilities between two or more parties. The MOU is not a substitute for a subaward agreement, which ensures that subrecipients adhere to the requirements of the award and 2 C.F.R. Part 200 (see 2 C.F.R. § 200.331). Partners receiving funds under the award generally are considered subrecipients because they are carrying out a portion of the federal award.

The MOU must be a single document and must be signed and dated by the Authorized Representative of each proposed partner organization during the development of the application. MOUs missing signatures may result in a point deduction or removal from consideration, particularly if the MOU is missing the signature of a required partner. If necessary, an MOU can include multiple signature pages so long as each page includes the names and titles of all signatories to the MOU.

The MOU must clearly:

1. Identify the partners and provide a brief history of the collaborative relationship among those partners, including when and under what circumstances the relationship began and when each partner entered into the relationship.

2. State the roles and responsibilities each partner will assume to ensure the success of the proposed project. The description must include all proposed activities.

3. State that each project partner has reviewed the budget, is aware of the total amount being requested, and is being fully compensated for their work under the grant or is agreeing to be partially compensated or receive no compensation from the grant.

4. Demonstrate that activities will be implemented safely and appropriately for victims.

5. Demonstrate that activities will be implemented appropriately for that population.

6. Demonstrate a commitment to work together to achieve stated project goals and objectives.

https://www.justice.gov/ovw/resources-applicants https://www.justice.gov/ovw/resources-applicants https://www.justice.gov/ovw/file/1030311/download

Additional Required Information The following documents will not be scored but must be included with the application. Failure to supply this information may result in the application being removed from consideration. Some documents will be generated during the application submission process while other documents will be uploaded and attached to the application.

The following documents will be generated and completed during the application submission process:

Application for Federal Assistance (SF-424) Applicants must complete the SF-424. The SF-424 is generated when the applicant begins the submission process. For “Type of Applicant,” do not select “other.” The amount of federal funding requested in the “Estimated Funding” section of this form must match the amount of federal funding requested in the budget section of the application package. This program does not require a match; therefore, the values for the Applicant line should be zero. The individual who is listed as “Authorized Representative” must be an individual who has the authority to apply for and accept grant awards on behalf of the organization or jurisdiction.

Intergovernmental Review: This solicitation ("funding opportunity") is subject to Executive Order (E.O.) 12372. An applicant may find the names and addresses of state Single Points of Contact (SPOCs) at the following website: https://www.whitehouse.gov/wp-content/uploads/2017/11/Intergovernmental_-Review-_SPOC_01_2018_OFFM.pdf. If the state appears on the SPOC list, the applicant must contact the state SPOC to find out about, and comply with, the state’s process under E.O. 12372. In completing the SF-424, an applicant whose state appears on the SPOC list is to make the appropriate selection in response to question 19 once the applicant has complied with its state E.O. 12372 process. (An applicant whose state does not appear on the SPOC list should answer question 19 by selecting the response that the “Program is subject to E.O. 12372 but has not been selected by the state for review.”)

Assurances and Disclosure of Lobbying Activities Review the assurances and disclosure forms online. Applicants will be prompted to compile these forms online during the application submission process. All applicants must complete both the Assurances – Non-Construction Programs (SF-424B) form and the Disclosure of Lobbying Activities (SF-LLL) form. Applicants that expend any funds for lobbying activities must provide the information requested on the SF-LLL. Applicants that do not expend any funds for lobbying activities should enter “N/A” in the required highlighted fields.

The following documents must be uploaded and attached separately to the application:

Applicant Financial Capability Questionnaire (if applicable) All nonprofit, nongovernmental organizations that apply for funding from OVW and have not previously (or within the last three years) received funding from OVW must complete an Applicant Financial Capability Questionnaire. In addition, applicants may be required to submit their current year’s audit report at a later time. The questionnaire can be found at https://www.justice.gov/ovw/file/866126/download.

Confidentiality Notice Form All applicants are required to acknowledge that they have received notice that grantees and subgrantees must comply with the confidentiality and privacy requirements of VAWA, as https://www.whitehouse.gov/wp-content/uploads/2017/11/Intergovernmental_-Review-_SPOC_01_2018_OFFM.pdf https://www.whitehouse.gov/wp-content/uploads/2017/11/Intergovernmental_-Review-_SPOC_01_2018_OFFM.pdf https://www.justice.gov/ovw/file/866126/download amended. Applicants must submit the acknowledgement form available on the OVW website at http://www.justice.gov/sites/default/files/ovw/pages/attachments/2015/01/20/confidentiality_ackn owledgement_form_42015.pdf. This form must be signed by the Authorized Representative.

Disclosure of Process Related to Executive Compensation (if applicable) An applicant that is a nonprofit organization may be required to make certain disclosures relating to the processes it uses to determine the compensation of its officers, directors, trustees, and key employees.

Under certain circumstances, a nonprofit organization that provides unreasonably high compensation to certain persons may subject both the organization’s managers and those who receive the compensation to additional federal taxes. A rebuttable presumption of the reasonableness of a nonprofit organization’s compensation arrangements, however, may be available if the nonprofit organization satisfies certain rules set out in Internal Revenue Service regulations with regard to its compensation decisions.

Each applicant must state at the time of its application (in the Summary Data Sheet mentioned earlier) whether the applicant is a nonprofit organization that uses the Internal Revenue Service's three-step safe-harbor procedure to establish a rebuttable presumption that its executives' compensation is reasonable. If the applicant states that it uses the safe-harbor procedure, then it must disclose, in an attachment to its application (to be titled "Disclosure of Process Related to Executive Compensation"), the process it uses to determine the compensation of its officers, directors, trustees, and key employees (together, "covered persons"). See 34 U.S.C. § 12291(b)(16)(B)(iii).

At a minimum, the disclosure must describe in pertinent detail: (1) the composition of the body that reviews and approves compensation arrangements for covered persons; (2) the methods and practices used by the applicant nonprofit organization to ensure that no individual with a conflict of interest participates as a member of the body that reviews and approves a compensation arrangement for a covered person; (3) the appropriate data as to comparability of compensation that is obtained in advance and relied upon by the body that reviews and approves compensation arrangements for covered persons; and (4) the written or electronic records that the applicant maintains as concurrent documentation of the decisions with respect to compensation of covered persons made by the body that reviews and approves such compensation arrangements, including records of deliberations and of the basis for decisions. For a sample letter, see the OVW website at https://www.justice.gov/ovw/resources-applicants.

For purposes of the required disclosure, the following terms and phrases have the meanings set out by the Internal Revenue Service for use in connection with 26 C.F.R. § 53.4958-6:

officers, directors, trustees, key employees, compensation, conflict of interest, appropriate data as to comparability, adequate documentation, and concurrent documentation.

Following receipt of an appropriate request, OVW may be…