PKG00256639-instructions.pdf

OMB Number - 1122-0020 Expiration Date: 01/31/2022

U.S. Department of Justice Office on Violence Against Women (OVW)

*** REVISED ***

(New application deadline and revisions made to Section B, Types of Applications.)

OVW Fiscal Year 2020 Training and Services to End Violence Against Women with

Disabilities Grant Program

Solicitation

Release Date: on or about November 14, 2019

Eligibility

Eligible applicants are limited to: States; units of local government; Indian tribal governments or tribal organizations; and victim service providers, such as state or tribal domestic violence or sexual assault coalitions or nonprofit, nongovernmental organizations serving individuals with disabilities.

(See “Eligibility Information”)

Deadlines

Applications are due by 11:59 p.m. Eastern Time (E.T.) on January 22, 2020.

(See “Submission Dates and Times”)

Registration Information: To submit an application, all applicants must obtain a Data Universal Number System (DUNS) number and register online with the System for Award Management ii

(SAM) and with Grants.gov. To ensure sufficient time to complete the registration process, applicants must obtain a DUNS number and register online with SAM and with Grants.gov immediately, but no later than December 20, 2019.

(See “Registration”)

Letter of Intent: Applicants are strongly encouraged to submit a non-binding Letter of Intent to OVW.Disabilities@usdoj.gov by December 20, 2019. This letter confirms that the applicant has registered with SAM and Grants.gov. Submitting a Letter of Intent will not obligate a potential applicant to submit an application. Interested applicants who do not submit a Letter of Intent are still eligible to apply.

(See “Letter of Intent”)

Pre-Application Information Session: OVW will conduct a web-based Pre-Application Information Session for entities interested in submitting an application for this program.

Participation in this session is optional. Interested applicants who do not participate are still eligible to apply.

(See “Pre-Application Information Session”)

Contact Information

For assistance with the requirements of this solicitation, email OVW at OVW.Disabilities@usdoj.gov. Alternatively, interested parties may call OVW at (202) 307-6026.

Submission and Notification Information

Submission: Applications for this program will be submitted through Grants.gov. For technical assistance with Grants.gov, contact the Grants.gov Applicant Support at 1-800-518-4726 or support@grants.gov.

The Grants.gov number assigned to this announcement is OVW-2020-17620.

Notification: OVW anticipates notifying applicants of funding decisions by October 1, 2020.

https://www.grants.gov/ http://www.grants.gov/ mailto:OVW.Disabilities@usdoj.gov http://www.grants.gov/ mailto:OVW.Disabilities@usdoj.gov http://www.grants.gov/ http://www.grants.gov/ http://www.grants.gov/ mailto:support@grants.gov iii

Contents A. Program Description

Overview of OVW

About the OVW Training and Services to End Violence Against Women with Disabilities Grant Program (Disability Grant Program)

Program Scope

Purpose Areas

OVW Priority Areas

Activities that Compromise Victim Safety and Recovery or Undermine Offender Accountability

Out-of-Scope Activities

Activities Requiring Prior Approval

B. Federal Award Information Availability of Funds

Award Period and Amounts

Types of Applications

Mandatory Program Requirements

C. Eligibility Information Eligible Applicants

Cost Sharing or Matching

Other Program Eligibility Requirements

D. Application and Submission Information Address to Request Application Package

Content and Form of Application Submission

Formatting and Technical Requirements

Application Contents

Summary Data Sheet Proposal Abstract

Project Narrative for New Applicants

Project Narrative for Continuation Applicants iv

Budget Detail Worksheet and Narrative

Memorandum of Understanding (MOU)

Additional Required Information

Unique Entity Identifier (DUNS Number), System for Award Management (SAM), and Grants.gov Registration

Submission Dates and Times

OVW Policy on Late Submissions

Funding Restrictions

Other Submission Requirements

Submitting a Grant Application

E. Application Review Information Criteria

Review and Selection Process

Anticipated Announcement and Federal Award Dates

F. Federal Award Administration Information Federal Award Notices

Administrative and National Policy Requirements

Reporting

G. Federal Awarding Agency Contact(s) H. Other Information

Application Checklist

Federal Award Information:

Funding Type: Cooperative Agreement Estimated Total Funding: $4,972,061 Expected Number of Awards: 12 Award Ceiling: $500,000 Award Floor: $325,000 Registration Due: December 20, 2019 Letter of Intent Due: December 20, 2019 Application Due: January 22, 2020 Anticipated Start Date: October 1, 2020 Length of Award Period: 24 – 36 months

OVW Training and Services to End Violence Against Women with Disabilities Grant Program

(CFDA 16.529)

A. Program Description Overview of OVW OVW is a component of the United States Department of Justice (DOJ). Created in 1995, OVW administers grant programs authorized by the Violence Against Women Act (VAWA) and subsequent legislation and provides national leadership on issues of domestic violence, dating violence, sexual assault, and stalking. OVW grants support coordinated community responses to hold offenders accountable and serve victims.

Statutory Authority This program is authorized by 34 U.S.C. § 20122.

About the OVW Training and Services to End Violence Against Women with Disabilities Grant Program (Disability Grant Program) The goal of the Disability Grant Program (DGP) is to create sustainable change within and between organizations that improves the response to individuals with disabilities and Deaf individuals who are victims of domestic violence, dating violence, stalking, and sexual assault and to hold perpetrators of such crimes accountable. DGP funds are used to establish and strengthen multidisciplinary collaborative relationships; increase organizational capacity to provide accessible, safe, and effective services to individuals with disabilities and Deaf individuals who are victims of violence and abuse; identify needs within the grantee’s organization and/or service area; and develop a plan to address those identified needs that builds a strong foundation for future work.

For additional information about this program, see https://www.justice.gov/ovw/grant-programs and http://muskie.usm.maine.edu/vawamei/disabilitymail.htm.

https://www.justice.gov/ovw/grant-programs http://muskie.usm.maine.edu/vawamei/disabilitymail.htm

Program Scope Activities supported by this program are determined by statute, federal regulations, and OVW policies. If an applicant receives an award, the funded project is bound by the provisions of this solicitation, the DOJ Financial Guide, including updates to the financial Guide after an award is made, the section of the Solicitation Companion Guide on post-award requirements for all federal award recipients, and the conditions of the award.

Purpose Areas Pursuant to 34 U.S.C. § 20122(b), funds under this program must be used for one or more of the following purposes:

1. To provide personnel, training, technical assistance, advocacy, intervention, risk reduction (including using evidence-based indicators to assess the risk of domestic and dating violence homicide) and prevention of domestic violence dating violence, stalking, and sexual assault against individuals with disabilities.

2. To conduct outreach activities to ensure that individuals with disabilities who are victims of domestic violence, dating violence, stalking, or sexual assault receive appropriate assistance.

3. To conduct cross-training for victim service organizations, governmental agencies, courts, law enforcement, and nonprofit, nongovernmental organizations serving individuals with disabilities about risk reduction, intervention, prevention and the nature of domestic violence, dating violence, stalking, and sexual assault for individuals with disabilities.

4. To provide technical assistance to assist with modifications to existing policies, protocols, and procedures to ensure equal access to the services, programs, and activities of victim service providers for individuals with disabilities.

5. To provide training and technical assistance on the requirements of shelters and victim service providers under Federal anti-discrimination laws, including the Americans with Disabilities Act of 1990 (42 U.S.C. § 12101 et seq.) and section 794 of title 29 (Section 504 of the Rehabilitation Act of 1973).

6. To modify facilities, purchase equipment, and provide personnel so that shelters and victim service organizations can accommodate the needs of individuals with disabilities.1

7. To provide advocacy and intervention services for individuals with disabilities who are victims of domestic violence, dating violence, stalking, or sexual assault.

8. To develop model programs providing advocacy and intervention services within organizations serving individuals with disabilities who are victims of domestic violence, dating violence, stalking, or sexual assault.

OVW Priority Areas In FY 2020, OVW is interested in supporting the priority areas identified below. Applications proposing activities in the following areas will be given special consideration.

1. Reduce violent crime against women and promote victim safety through investing in law enforcement, increasing prosecution, and promoting effective prevention.

2. Increase efforts to combat stalking.

3. Address the specific challenges that rural communities face in responding to domestic violence, dating violence, sexual assault, and stalking.

1Grantees that modify facilities under purpose area 6 will be required to work with OVW to meet the requirements of relevant laws such as the National Environmental Policy Act and the National Historic Preservation Act.

https://www.justice.gov/ovw/file/1030311/download https://www.justice.gov/ovw/resources-applicants

4. Serve sexual assault survivors. To qualify for this priority, applications must propose a sexual assault focus and include a sexual assault service provider as a member of the multidisciplinary collaborative team.

Activities that Compromise Victim Safety and Recovery or Undermine Offender Accountability OVW does not fund activities that jeopardize victim safety, deter or prevent physical or emotional healing for victims, or allow offenders to escape responsibility for their actions.

Applications that propose any such activities may receive a deduction in points during the review process or may be eliminated from consideration entirely. Information on activities that compromise victim safety and recovery or undermine offender accountability may be found in the Solicitation Companion Guide.

Out-of-Scope Activities The activities listed below are out of the program scope, and they will not be supported by this program’s funding. See also the list of unallowable costs in the Funding Restrictions section of this solicitation.

1. Research projects. (This does not include assessments conducted only for internal improvement purposes (up to one percent of the award). For information on distinguishing between research and assessments, see the heading on this topic in the Funding Restrictions section of this solicitation and the Solicitation Companion Guide.)

2. Public service campaigns.

3. Projects that focus on children.

Applications that propose activities that are deemed to be substantially out-of-scope may receive a deduction in points during the review process or may be eliminated from consideration entirely.

Activities Requiring Prior Approval Activities listed below will require prior approval in order to be supported by grant funds (see the Solicitation Companion Guide for more information on relevant requirement):

1. Surveys, whether conducted as part of a program or needs assessment, or for any other purpose. Prior approval is necessary to determine whether the activity is within the scope of the award and meets the requirements of the Paperwork Reduction Act.

2. Renovations, including such minor things as painting, carpeting, or installing lighting (i.e., National Environmental Policy Act (NEPA) compliance).

B. Federal Award Information Availability of Funds All awards are subject to the availability of appropriated funds and any modifications or additional requirements that may be imposed by law. There is no guarantee that funds will be available in the future. OVW may elect to make awards in a future fiscal year for applications submitted under this solicitation but not selected for FY 2020 funding, depending on the merits of the applications and the availability of funding.

https://www.justice.gov/ovw/resources-applicants

Award Period and Amounts The award period is 36 months for new applications and 24 months for continuation applications. Budgets must reflect 36 or 24 months of project activity, and the total “estimated funding” on the SF-424 must reflect 36 or 24 months. OVW anticipates that the award period will start on October 1, 2020.

This program typically makes awards in the range of $325,000 - $500,000. OVW estimates that it will make up to 12 awards for an estimated $4,972,061.

Funding levels under this program for FY 2020 are:

1. New, state-focused $500,000 for 36 months.

2. New, local-focused or tribal-focused $425,000 for 36 months.

3. Continuation, state-focused $400.000 for 24 months.

4. Continuation, local-focused $325,000 for 24 months.

OVW has the discretion to make awards for greater or lesser amounts than requested and to negotiate the scope of work and budget with applicants prior to making an award.

Awards will be made as cooperative agreements. Cooperative agreements are a form of award under which OVW expects to have ongoing substantial involvement in award activities. For this program, the substantial involvement includes, but is not limited to, regular contact (electronic, telephonic, and in person) between OVW and grant recipients, OVW review and approval of all products and materials, and grant recipient participation in proactive technical assistance, such as attending and participating in new grantee orientation and training institutes, webinars, and site visits.

Types of Applications In FY 2020, OVW will accept applications for this program from the following:

New: Applicants that have never received funding under this program or whose previous funding expired more than 24 months ago.

Continuation: Applicants that have an existing or recently closed (within the last 24 months) award under this program. If an applicant received an award under this program previously, but it has been more than 24 months since the award has been active, then the applicant can choose to submit either a new or a continuation application, but neither type of funding is guaranteed.

Recipients of a new DGP award for 36 months in FY 2018 or FY 2019 or a continuation award for 24 months in FY 2019 are NOT eligible to apply as the lead applicant or as a partner/subrecipient on an FY 2020 proposal. Likewise, an organization that is a partner/subrecipient on an FY 2019 award is not eligible to apply as the lead applicant or as a partner/subrecipient on an FY 2020 proposal.

Additionally, current grantees with a substantial amount of unobligated funds remaining (50 percent or more of the previous award) as of March 31, 2020 without adequate justification may not be considered for funding, or may receive a reduced award amount if selected for funding in

FY 2020.

Sub-Type: In addition to new and continuation applications, OVW has determined that applicants for this program must also identify as one of the sub-types listed below:

1. New, state-focused project.

2. New, local-focused or tribal-focused project.

3. Continuation, state-focused project.

4. Continuation, local-focused project.

Mandatory Program Requirements Applicants that receive funding under this program will be required to engage in the following activities:

1. OVW-sponsored training and technical assistance.

2. OVW-sponsored assessment or program evaluation, if applicable.

New Applicants Planning & Development and Implementation Phases OVW mandates that new grantees engage in an intensive, structured process that includes a planning and development phase prior to an implementation phase. New grantees must work closely with OVW and the OVW-designated technical assistance (TA) provider throughout the award. Project activities during the planning and development phase have been predetermined by OVW. Applicants should not propose activities beyond those listed below. Implementation phase activities will be identified in the strategic plan drafted during the planning and development phase. These activities will directly respond to the needs identified in the planning and development phase.

The requirements during the planning and development phase of the project include the creation of the following materials:

1. Collaboration charter.

2. Project focus memo.

3. Needs assessment plan and tools (includes implementing performance indicators).

4. Needs assessment report.

5. Strategic plan.

Technical Assistance TA under this program is proactive and mandatory. Multidisciplinary collaborative teams (MCT) must participate in all TA events supported by OVW related to this program. TA will be delivered through, but not limited to, frequent, regular contact with the TA provider, site visits, telephone/video conference calls, grantee meetings, and web-based TA. New grantees should expect a high level of involvement with the TA provider for the duration of their awards.

Decision-Maker Participation The Executive Director, CFO/CEO, Board of Directors and other decision-makers from all organizations involved with the project must be involved in an active and meaningful manner throughout the life of the project. They should expect to attend meetings and engage in collaborative discussions at various points throughout the project. They should also be prepared to implement systemic changes within their organization to improve services and responses to individuals with disabilities and Deaf individuals who have experienced violence and abuse. This participation must be outlined in the Memorandum of Understanding (MOU).

Continuation Applicants Scope of Activities Continuation applicants must propose projects that will either enhance the previously funded project or replicate the previously funded project in a different community. Specifically, proposed activities must build upon successful initiatives undertaken and funded during the previous award period.

Critical Assessment Continuation grantees will be required to reexamine proposed activities to ensure that they enhance and build upon initiatives undertaken and funded during the previous award period.

This review will take place within six months of the project start date.

Purpose Areas Continuation applicants may not propose to engage solely in providing direct services and are encouraged to include activities that address purpose area three (cross-training for victim service organizations, governmental agencies, courts, law enforcement, and nonprofit, nongovernmental organizations serving individuals with disabilities about risk reduction, intervention, prevention, and the nature of domestic violence, dating violence, stalking, and sexual assault for individuals with disabilities). If applicants propose to use grant funds to support direct services, the proposal must also include: (1) an overall coordinated response to domestic violence, dating violence, stalking, and sexual assault against individuals with disabilities and/or Deaf individuals, and (2) a proposal to engage in a least one DGP purpose area other than the provision of direct services.

Decision-Maker Participation The Executive Director, CFO/CEO, Board of Directors and other decision-makers from all organizations involved with the project must be involved in an active and meaningful manner throughout the life of the project. They should expect to attend meetings and engage in collaborative discussions at various points throughout the project. They should also be prepared to implement systemic changes within their organization to improve services and responses to individuals with disabilities and Deaf individuals who have experienced violence and abuse. This participation must be outlined in the MOU.

C. Eligibility Information

Applications that are submitted by ineligible entities or that do not meet all program eligibility requirements will not be considered for funding. In addition, an application that is deemed deficient in one or more of the following categories may not be considered for funding: 1.

activities that compromise victim safety, 2. out-of-scope activities, 3. unallowable costs, 4. pre-award risk assessment, 5. completeness of application contents, and 6. timeliness. An applicant with past performance issues, long-standing open audits, or an open criminal investigation also may not be considered for funding.

Eligible Applicants The following entities are eligible to apply for this program (34 U.S.C. § 20122(c)):

1. States.2

2. Units of local government.3

3. Indian tribal governments or tribal organizations.4

4. Victim service providers, such as state or tribal domestic violence or sexual assault coalitions or nonprofit, nongovernmental organizations serving individuals with disabilities.5

Nonprofit Organization Requirement – 501(c)(3) Status Any entity that is eligible for this program based on its status as a nonprofit organization must be an organization that is described in section 501(c)(3) of the Internal Revenue Code of 1986 and is exempt from taxation under section 501(a) of that Code. See 34 U.S.C. § 12291(b)(16)(B)(i).

Faith-based and community organizations that meet the eligibility requirements are eligible to receive awards under this solicitation (see “Faith-Based Organizations” on the OVW website for more information).

NOTE: Any nonprofit organization that holds money in offshore accounts for the purpose of avoiding paying the tax described in section 511(a) of the Internal Revenue Code is not eligible for a grant from this program. See 34 U.S.C. § 12291(b)(16)(B)(ii).

Cost Sharing or Matching This program has no match or cost sharing requirement.

Other Program Eligibility Requirements In addition to meeting the eligible entity requirements outlined above, applications for this program must also meet the requirements below. All certification and other eligibility related documents must be current and developed in accordance with the FY 2020 solicitation.

2 A state is defined as each of the several states, the District of Columbia, the Commonwealth of Puerto Rico, the Virgin Islands, American Samoa, Guam, and the Northern Mariana Islands. 34 U.S.C. § 1229(a)(31). OVW does not consider public universities to be ‘states” for purposes of eligibility for the DGP. However, some universities are affiliated with nonprofit organizations that may otherwise qualify under the statue. Please contact the Disability Grant Program Specialist at (202) 307-6026 if you need further information regarding the eligibility requirements for public universities.

3 A unit of local government is any city, county, township, town, borough, parish, village, or other general purpose political subdivision of a state. 34 U.S.C. § 12291(a)(40). The following entities will not be considered a unit of local government for purposes of eligibility for the DGP: (1) County departments or offices (e.g. department of health & human services, office of health services); (2) Police departments; (3) Sheriffs’ departments; and (4) District or city attorneys’ offices.

4 Indian tribal government is defined as a tribe, band, pueblo, nation, or other organized group or community of Indians, including any Alaska Native village or regional or village corporation (as defined in, or established pursuant to, the Alaska Native Claims Settlement Act (43 U.S.C. §1601 et seq.)) that is recognized as eligible for the special programs and services provided by the United States to Indians because of their status as Indians. 34 U.S.C.

§12291(a)(16). Tribal organization is defined as (A) the governing boy of any Indian tribe; (B) any legally established organization of Indians which is controlled, sanctioned, or chartered by such governing body of a tribe or tribes to be served, or which is democratically elected by the adult members of the Indian community to be served by such organization and which includes the maximum participation of Indians in all phases of its activities; or (C) any tribal nonprofit organization. 34 U.S.C. § 12291(a)(38).

5 A victim service provider is a nonprofit, nongovernmental or tribal organization or rape crisis center, including a state or tribal domestic violence and/or sexual assault coalition, that assists or advocates for domestic violence, dating violence, stalking, or sexual assault victims, including a domestic violence shelter, faith-based organization or other organization, with a documented history of effective work concerning domestic violence, dating violence, stalking, or sexual assault. 34 U.S.C. § 12291(a)(43). Victim service providers must provide direct services to victims of domestic violence, dating violence, stalking, or sexual assault as one of their primary purposes and have demonstrated history of effective work in this field.

https://www.justice.gov/ovw/resources-applicants#Resources

Required Partnerships-Multidisciplinary Collaborative Team/Memorandum of Understanding Every applicant must identify and support a MCT comprised of, at a minimum, the following:

1. At least one victim service provider or tribal organization serving victims of domestic violence, dating violence, stalking, or sexual assault.

2. At least one nonprofit, nongovernmental organization or tribal organization serving individuals with disabilities and/or Deaf individuals.

For new applications, a college or university may not be proposed as a partner. For continuation applications, a college or university may be proposed as a MCT member.

Applicants must enter into a MOU with the members of the MCT and provide a copy of the MOU with the application. OVW will review the MOU to identify the MCT members and the budget as evidence of how the applicant will support the MCT.

Every applicant must identify whether the MCT will have a state focus, a local focus, or a tribal focus.

• A state-focused project is a MCT comprised solely of organizations that operate at the state level (e.g. a state independent living council, state or tribal domestic violence and/or sexual assault coalition). A state-focused project may concentrate efforts between the organizations on the MCT, or in one to two communities within the state (pilot sites).

• A local-focused or tribal-focused project is a MCT comprised solely of local, tribal or community-based organizations (e.g. a center for independent living, community mental health organization, rape crisis center, or domestic violence shelter/program). Grant activities will focus within and between the local, tribal or community-based organizations represented on the multidisciplinary team.

Limit on Number of Applications OVW will consider only one application per organization for the same service area. In addition, if an applicant submits multiple versions of the same application, OVW will review only the most recent system-validated version submitted before the deadline.

D. Application and Submission Information Address to Request Application Package The complete application package (this solicitation, including links to required forms) is available on Grants.gov and on the OVW website. Applicants wishing to request a paper copy of these materials should contact 202-307-6026 or OVW.Disabilities@usdoj.gov.

Pre-Application Information Session: OVW will conduct one web-based Pre-Application Information Session for entities interested in submitting an application for this program. During this session, OVW staff will review this program’s requirements, review the solicitation, and allow for a brief question and answer period. The session is tentatively scheduled for:

Wednesday, December 11, 2019 from 2 p.m. to 4 p.m. E.T.

https://www.justice.gov/ovw/how-apply mailto:OVW.Disabilities@usdoj.gov

The total number of participants for the session may be limited, and therefore interested participants from the same agency/jurisdiction are expected to participate together. OVW reserves the right to deny multiple registrations from a single agency/jurisdiction to allow as many interested applicants as possible to participate.

Participation in the pre-application information session is optional. Interested applicants that do not participate in a session are still eligible to apply. A recording of the webinar will be available on OVW’s website at https://www.justice.gov/ovw/resources-applicants.

To register, contact DGP at OVW.Disabilities@usdoj.gov or at 202-307-6026. Registration must be received at least two days prior to the start of the session. Participants are not registered unit they receive a confirmation email. The webinar will be captioned in English. Additionally, there will be sign language interpretation. Participation in this session is optional. Interested applicants who do not participate are still eligible to apply. Interested applicants needing additional language assistance should contact this program’s POC at OVW.Disabilities@usdoj.gov or at 202-307-6026 as soon as possible, but no later than December 9, 2019.

Content and Form of Application Submission The information below (“Letter of Intent” through “Additional Required Information”) describes the full content and form of application submission.

Letter of Intent Applicants intending to apply for FY 2020 funding under this program are strongly encouraged to submit a Letter of Intent. The letter should state that the applicant is registered and current with SAM and with Grants.gov. The letter should be submitted to OVW at OVW.Disabilties@usdoj.gov by December 20, 2019. This letter will not obligate the applicant to submit an application. See https://www.justice.gov/ovw/resources-applicants for a sample Letter of Intent.

Formatting and Technical Requirements Applications must follow the requirements below for all documents, unless otherwise noted.

Points may be deducted for applications that do not adhere to the following requirements:

1. Double spaced (Summary Data Sheet, and charts may be single spaced).

2. 8½ x 11 inch paper.

3. One-inch margins.

4. Type no smaller than 12 point, Times New Roman (TNR) or Arial font, except for footnotes, which may be in 10-point font.

5. Page numbers.

6. No more than 15 (new) or 20 (continuation) pages for the Project Narrative.

7. Word documents in the following formats: Microsoft Word (.doc), PDF files (.pdf), or Text

Documents (.txt).

8. Headings and sub-headings that correspond to the sections identified in this section of the solicitation.

Application Contents Applications must include the required documents and demonstrate that the program eligibility requirements have been met. For a complete checklist of the application contents, see the Other Information section in this solicitation.

https://www.justice.gov/ovw/resources-applicants mailto:OVW.Disabilities@usdoj.gov mailto:OVW.Disabilities@usdoj.gov http://www.grants.gov/ mailto:OVW.Disabilties@usdoj.gov

OVW will not contact applicants for missing items on the list below. Applications that do not include all of the following documents will be considered substantially incomplete and will not be considered for funding:

1. Project Narrative.

2. Budget Detail Worksheet and Narrative.

3. Memorandum of Understanding (MOU).

In addition, the following documents are required; failure to submit them will not result in removal from consideration but may result in a loss of points:

1. Summary Data Sheet.

2. Proposal Abstract.

Summary Data Sheet (5 Points Total) The Summary Data Sheet should be one to four pages and may be single or double spaced.

The Summary Data Sheet does not count toward the 15 or 20 page limit for the Project Narrative. Provide the following information:

1. Name, title, address, telephone number, and e-mail address of the individual with authority to accept grants on behalf of the applicant.

2. Name, title, address, telephone number, and e-mail address for the grant point-of-contact. This person must be an employee of the applicant.

3. Statement as to whether the applicant (the organization whose DUNS number is being used for the application) will serve as a fiscal agent/sponsor and pass all funds through to an entity or entities that will implement the project. Such an applicant will not be involved with implementation of the project beyond issuing subaward(s) to these entities and conducting minimal administrative activities. A fiscal agent/sponsor applicant must list these subrecipients and include a statement acknowledging that, should an award be made, the applicant will be responsible for all applicable statutory, fiscal, and programmatic requirements, including those of 2 C.F.R. Part 200, as well as all project deliverables. In such situations, the fiscal agent/sponsor must be an eligible applicant for the program.

4. Statement as to whether the applicant has expended $750,000 in federal funds in the applicant’s past fiscal year. If so, specify the end date of the applicant’s fiscal year.

5. Summary of all current and pending OVW grants (if applicable). If the applicant has a current grant or cooperative agreement under any OVW grant program or an award that has been closed within the last 12 months from the date this solicitation closes, the information must be provided in a table using the sample format found on the OVW website at https://www.justice.gov/ovw/resources-applicants. Failure to provide the required table will result in a loss of points. The applicant should also provide the same information regarding any current OVW grants or pending applications on which the applicant is a subrecipient.

6. Statement as to whether the applicant is a nonprofit organization that is described in section 501(c)(3) of the Internal Revenue Code of 1986 and is exempt from taxation under section 501(a) of that Code.

7. A list of all other federal grant programs from which the applicant currently receives funding or for which it has applied for funding in FY 2020 to do similar work. Provide this information in a table using the sample format found on the OVW website at https://www.justice.gov/ovw/resources-applicants.

http://www.ecfr.gov/cgi-bin/text-idx?tpl=/ecfrbrowse/Title02/2cfr200_main_02.tpl https://www.justice.gov/ovw/resources-applicants

8. Statement as to whether the applicant is a nonprofit organization that holds money in offshore accounts for the purpose of avoiding paying the tax described in section 511(a) of the Internal Revenue Code.

9. Statement as to whether the applicant is a nonprofit organization that uses the Internal Revenue Service's three-step safe-harbor procedure to establish a rebuttable presumption that its executives' compensation is reasonable. If the applicant is not a nonprofit organization or is a nonprofit that does not use the safe-harbor procedure, provide a statement to that effect. For additional information about the safe-harbor procedure, see "Disclosure of Process Related to Executive Compensation" in the Additional Required Information section.

10. The percentage of grant activities, should the application be funded, that will address each of the following issues (the total percentages should not exceed 100%):

• Domestic violence.

• Dating violence.

• Sexual assault.

• Stalking.

11. Statement as to whether the applicant is a recipient, or partner/subrecipient, on a current grant or pending application for this grant program. If a current grant, provide the year of the award and the role of the applicant on the award (recipient or project partner).

12. Statement as to whether any proposed project partner/subrecipient is a recipient, or partner/subrecipient, on a current grant or pending application for this grant program. If a current grant, provide the year of the award and the role of the partner(s) on the award (recipient or project partner/subrecipient).

13. Statement as to whether the applicant proposes to address the OVW priorities.

14. Statement as to whether it is a new or continuation application.

15. Project focus (state, tribal, or local).

16. Disability focus (general or specific type of disability).

17. List MCT members. Specify if each organization is a domestic violence, sexual assault dual program/coalition, or a disability organization.

Proposal Abstract (not scored but used throughout the review process) The Proposal Abstract must provide a short summary (no more than two pages double-spaced) of the proposed project, including names of applicant and partners, project title, purpose of the project (including goal and intended outcome), primary activities for which funds are requested, who will benefit (including geographic area to be served), products and deliverables, and how the applicant will measure progress in completing project goals and objectives. Applicants must not summarize past accomplishments in this section.

Project Narrative for New Applicants (65 Points Total) As referenced in the Mandatory Program Requirements section, new grantees are required to engage in an intensive, structured process. Activities have been predetermined by OVW.

Applicants should submit proposals that respond to the elements listed below.

The Project Narrative may not exceed 15 pages, double-spaced. The Project Narrative must include the following two sections:

Purpose of Application (35 points)

This section must:

1. State whether the application proposes a state, local, or tribal project.

2. Identify the type of disability the project will address. Disability type may be general or a specific type of disability. Demographic information for the identified disability type must be included.

3. Detail the specific challenges that funding from this grant program, following the intensive, structured process, will address.

4. To qualify for the OVW rural priority, describe what makes the geographic service area rural (using U.S. Census or other appropriate government data) and how isolated the area is from needed services.

Who Will Implement the Project (30 points)

1. Identify each MCT member organization.

2. Clearly demonstrate that the partnership requirements, as outlined in the Other Program

Eligibility Requirements section, have been met. Applications must include the following:

• Discipline of each organization.

• Mission statement from each organization.

• Individuals (if known) participating in the project.

• Identify the crime areas that the victim service organization addresses and the services provided by the organization as they relate to the crime areas.

• Identify the type(s) of disability that the disability organization addresses and the services provided by the organization.

3. Describe why each organization was selected to serve on the MCT.

4. Describe in detail the ability of each member of the MCT to create change within their organization.

Project Narrative for Continuation Applicants (65 Points Total)

Continuation applicants must propose projects that will either enhance the previously funded project or replicate the previously funded project in a different community. Specifically, proposed activities must build upon the successful initiatives funded during the previous award.

The Project Narrative may not exceed 20 pages in length, double-spaced. The Project Narrative is comprised of the following three sections:

Purpose of the Application (20 Points)

1. State whether the application proposes a state, local, or tribal project.

2. Describe the type of disability the project will continue to address. If the project proposes to include an additional type of disability, state what type of disability will be included and a justification for why this change is proposed.

3. Briefly state the challenges addressed during the previous DGP award.

4. Identify and describe the challenges that will be addressed in the proposed project.

5. To qualify for the OVW rural priority, describe what makes the geographic service area rural (using U.S. Census or other appropriate government data) and how isolated the area is from needed services.

What Will Be Done (30 points)

The application must provide a clear link between the proposed activities and the need identified in the “Purpose of Application” section above. The application must not include any of the activities listed as unallowable costs in the Funding Restrictions section of this solicitation.

Continuation applicants must propose activities that address remaining challenges, as identified in the strategic plan developed in the prior DGP award.

1. Briefly describe the activities that were completed under the previous DGP award.

2. Detail the activities from the strategic plan that will be addressed in the proposal. The applicant must justify why each activity was chosen and provide a description of the expected outcomes.

3. Describe the approach to addressing the challenge or need identified in the Purpose of the Application section.

4. Performance measurement. Describe how the applicant will measure its progress in achieving the project’s goal(s)/vision. Identify targeted outcome(s) and describe any tool(s) the applicant will use to track those outcomes and report them to OVW. Tools may include OVW performance progress reports and logic model templates (both available at www.vawamei.org).

Who Will Implement the Project (15 Points)

1. Identify each MCT member organization. Applications must include the following:

• Discipline of each organization.

• Mission statement from each organization.

• Individuals (if known) participating in the project.

• Identify the crime areas that the victim services organization addresses and the services provided by the organization as they relate to the crime areas.

• Identify the type(s) of disability that the disability organization addresses and the services provided by the organization.

• Identify organizations that are new to the MCT. An explanation must be provided for the addition of new organizations.

2. Demonstrate that the organizations involved with the project have the capacity to successfully implement the proposed activities. Examples must be provided for the following:

• Successful changes made by the MCT.

• Challenges faced by the MCT.

• How the MCT addressed the identified challenges.

• The outcome of the actions taken by the MCT.

• Lessons learned by the MCT as a result of addressing challenges and implementing changes under the previous DGP award.

Budget Detail Worksheet and Narrative (10 Points) http://www.vawamei.org/

All applications must include a detailed budget and budget narrative. See the sample Budget Detail Worksheet and the Creating a Budget webinar available on the OVW website at https://www.justice.gov/ovw/resources-applicants. Keep in mind that budgetary requirements vary among programs. Applicants must submit reasonable budgets based on the resources needed to implement their projects in their specific geographic location.

Award Period and Amount

1. New, state-focused project, 36 months, $500.000

2. New, local-focused project or tribal focused, 36 months, $425,000

3. Continuation, state-focused project, 24 months, $400,000

4. Continuation, local-focused project, 24 months, $325,000

The budget and budget narrative will be reviewed separately from the proposed project narrative. The budget narrative must describe each line item requested in the budget and explain all costs included in the budget, including how the costs of goods and services are determined and how they will fulfill the objectives of the project.

The budget must:

1. Display a clear link between the specific project activities and the proposed budget items. The budget should not contain items that are not supported by the project narrative.

2. Include funds to attend OVW-sponsored training and technical assistance in the amount of $15,000 for applicants located in the 48 contiguous states and $20,000 for applicants located in the territories, Hawaii, and Alaska. This amount is for the entire 24 or 36 months and NOT per year. Applicants also may budget expenses in excess of the required amount if they are aware of relevant non-OVW sponsored conferences or training for which they would like permission to use grant funds to support staff/project partner attendance.

3. Include costs to support the needs assessment (if applicable).

4. Include costs to support pilot sites (if applicable).

5. Include funds or describe other resources available to the applicant to ensure access for individuals with disabilities, Deaf/hard of hearing individuals, and persons with limited English proficiency. See Accessibility under Federal Award Administration Information for more information.

6. Compensate all project partners for their full level of effort, unless otherwise stated in the MOU. For more information on compensating project partners, see the sample Budget Detail Worksheet on the OVW website at https://www.justice.gov/ovw/resources-applicants.

7. Distinguish clearly between subawards and contracts in allocating any grant funds to other entities. Pursuant to 2 C.F.R. § 200.330, a subaward is for the purpose of carrying out a portion of the federal award, such as compensating an MOU partner, and a contract is for the purpose of obtaining goods and services for the grantee’s own use.

The substance of the relationship is more important than the form of the agreement in determining whether the recipient of the pass-through funds is a subrecipient or a contractor. The awarding and monitoring of contracts must follow the recipient’s documented procurement procedures, including full and open competition, pursuant to the procurement standards in 2 C.F.R. §§ 200.317-200.329. The issuance and monitoring of subawards must meet the requirements of 2 C.F.R. § 200.331, which includes oversight of subrecipient/partner spending and monitoring performance measures and outcomes attributable to grant funds. For more information, see the https://www.justice.gov/ovw/resources-applicants sample Budget Detail Worksheet and the Solicitation Companion Guide on the OVW website at https://www.justice.gov/ovw/resources-applicants.

OVW awards are governed by the provisions of 2 C.F.R. Part 200 and the DOJ Financial Guide, which include information on allowable costs, methods of payment, audit requirements, accounting systems, and financial records. For additional information on allowable and unallowable costs, go to the Funding Restrictions section of this solicitation and the sample Budget Detail Worksheet on the OVW website at https://www.justice.gov/ovw/resources-applicants.

Memorandum of Understanding (MOU) (20 Points Total) For purposes of this solicitation, the MOU is a document containing the terms of the partnership and the roles and responsibilities between two or more parties. The MOU is not a substitute for a subaward agreement, which ensures that subrecipients adhere to the requirements of the award and 2 C.F.R. Part 200 (see 2 C.F.R. § 200.331). Partners receiving funds under the award generally are considered subrecipients because they are carrying out a portion of the federal award.

The MOU must be a single document and must be signed and dated by the Authorized Representative of each proposed partner organization during the development of the application. MOUs missing signatures may result in a point deduction or removal from consideration, particularly if the MOU is missing the signature of a required partner. If necessary, an MOU can include multiple signature pages so long as each page includes the names and titles of all signatories to the MOU.

The MOU must clearly:

1. Identify the MCT members and provide a brief history of the collaborative relationship among those members, including when and under what circumstances the relationship began and when each member entered into the relationship.

2. State the roles and responsibilities each MCT member will assume to ensure the success of the proposed project.

3. State that each MCT member has reviewed the budget, is aware of the total amount being requested, and is being fully compensated for their work under the grant or is agreeing to be partially compensated or receive no compensation from the grant.

4. Demonstrate the commitment of each MCT member to work together to achieve stated project goals.

5. Detail the resources each MCT member will contribute to the project.

6. Demonstrate the ability and willingness of each MCT member to engage in organizational capacity building and, if applicable, among their member programs or affiliated groups.

7. Demonstrate the participation of decision-makers from each of the organizations that compromise the MCT.

Additional Required Information The following documents will not be scored but must be included with the application. Failure to supply this information may result in the application being removed from consideration. Some documents will be generated during the application submission process while other documents will be uploaded and attached to the application.

https://www.justice.gov/ovw/file/1030311/download

The following documents will be generated and completed during the application submission process:

Application for Federal Assistance (SF-424) Applicants must complete the SF-424. The SF-424 is generated when the applicant begins the submission process. For “Type of Applicant,” do not select “other.” The amount of federal funding requested in the “Estimated Funding” section of this form must match the amount of federal funding requested in the budget section of the application package. This program does not require a match; therefore, the values for the Applicant line should be zero.