PKG00255925-instructions..pdf

OMB No. 1121-0329 Approval Expires 11/30/2020

U.S. Department of Justice Office of Justice Programs Office of Juvenile Justice and Delinquency Prevention

OJJDP FY 2019 Nonparticipating States: American Samoa, Arkansas, Connecticut, Guam, Massachusetts, Nebraska, Northern Mariana Islands, Texas, West Virginia and Wyoming

FY 2019 Competitive Grant Solicitation

CFDA #16.540

Grants.gov Solicitation Number: OJJDP-2019-15038

Solicitation Release Date: October 18, 2019

Application Deadline: 11:59 p.m. eastern time (ET) on December 17, 2019

The U.S. Department of Justice (DOJ), Office of Justice Programs (OJP), Office of Juvenile Justice and Delinquency Prevention (OJJDP) is seeking applications for funding under the fiscal year (FY) 2019 Nonparticipating States Program, pursuant to the Juvenile Justice and Delinquency Prevention Act (34 U.S.C. §§ 11131–11133) to the following nonparticipating states and territories: American Samoa, Arkansas, Connecticut, Guam, Massachusetts, Nebraska, Northern Mariana Islands, Texas, West Virginia, and Wyoming.

This solicitation incorporates the OJP Grant Application Resource Guide by reference. The OJP Grant Application Resource Guide provides guidance to applicants on how to prepare and submit applications for funding to OJP. If this solicitation expressly modifies any provision in the OJP Grant Application Resource Guide, the applicant is to follow the guidelines in this solicitation as to that provision.

Eligibility (Who may apply):

Eligible applicants are limited to private nonprofit agencies and local public agencies (including tribal agencies) in American Samoa, Arkansas, Connecticut, Guam, Massachusetts, Nebraska, Northern Mariana Islands, Texas, West Virginia, and Wyoming.

There are 10 categories of funding under this solicitation:

Category 1: American Samoa, Competition ID: OJJDP-2019-17530 Category 2: Arkansas, Competition ID: OJJDP-2019-17531 Category 3: Connecticut, Competition ID: OJJDP-2019-17532 Category 4: Guam, Competition ID: OJJDP-2019-17533 Category 5: Massachusetts, Competition ID: OJJDP-2019-17534 Category 6: Nebraska, Competition ID: OJJDP-2019-17535 Category 7: Northern Mariana Islands, Competition ID: OJJDP-2019-17536 Category 8: Texas, Competition ID: OJJDP-2019-17537 https://www.usdoj.gov/ https://ojp.gov/ https://www.ojjdp.gov/ https://www.ojjdp.gov/ https://www.ojp.gov/funding/Apply/Resources/Grant-App-Resource-Guide.htm

OJJDP-2019-15038

Category 9: West Virginia, Competition ID: OJJDP-2019-17538 Category 10: Wyoming, Competition ID: OJJDP-2019-17539

All recipients and subrecipients (including any for-profit organization) must forgo any profit or management fee.

OJJDP will consider applications under which two or more entities would carry out the federal award; however, only one entity may be the applicant. Any others must be proposed as subrecipients (subgrantees). The applicant must be the entity that would have primary responsibility for carrying out the award, including administering the funding and managing the entire program. Under this solicitation, only one application by any particular applicant entity will be considered. An entity may, however, be proposed as a subrecipient (subgrantee) for more than one application. For additional information on subawards, see the OJP Grant Application Resource Guide.

Contact Information For technical assistance with submitting an application, contact the Grants.gov Customer Support Hotline at 800–518–4726 or 606–545–5035, at https://www.grants.gov/web/grants/support.html, or at support@grants.gov. The Grants.gov Support Hotline operates 24 hours a day, 7 days a week, except on federal holidays.

An applicant that experiences unforeseen Grants.gov technical issues beyond its control that prevent it from submitting its application by the deadline must email the National Criminal Justice Reference Service Response Center (Response Center) at grants@ncjrs.gov within 24 hours after the application deadline to request approval to submit its application after the deadline. Additional information on reporting technical issues appears under “Experiencing Unforeseen Grants.gov Technical Issues” in the How To Apply (Grants.gov) section in the OJP Grant Application Resource Guide.

For assistance with any other requirements of this solicitation, contact the Response Center by telephone at 800–851–3420 or TTY: 301–240–6310 (hearing impaired only) or by email at grants@ncjrs.gov. Response Center hours of operation are 10 a.m. to 6 p.m. ET, Monday through Friday, and 10 a.m. to 8 p.m. ET on the solicitation close date. General information on applying for OJJDP awards can be found at https://www.ojjdp.gov/funding/funding.html.

Answers to frequently asked questions that may assist applicants are included in Appendix D.

Post-Award Legal Requirements Notice If selected for funding, in addition to implementing the funded project consistent with the OJP-approved application, the recipient must comply with all award conditions and all applicable requirements of federal statutes and regulations (including applicable requirements referred to in the assurances and certifications executed in connection with award acceptance). OJP strongly encourages prospective applicants to review information on post-award legal requirements and common OJP award conditions prior to submitting an application.

For additional information on these legal requirements, see the “Administrative, National Policy, and Other Legal Requirements” section in the OJP Grant Application Resource Guide.

https://www.grants.gov/web/grants/support.html mailto:support@grants.gov mailto:grants@ncjrs.gov https://www.ojp.gov/funding/Apply/Resources/Grant-App-Resource-Guide.htm https://www.ojp.gov/funding/Apply/Resources/Grant-App-Resource-Guide.htm mailto:grants@ncjrs.gov https://www.ojjdp.gov/funding/funding.html

Deadline Details Applicants must register with Grants.gov at https://www.grants.gov/web/grants/register.html prior to submitting an application. All applications are due by 11:59 p.m. ET on December 17, 2019.

To be considered timely, an application must be submitted by the application deadline using Grants.gov, and the applicant must have received a validation message from Grants.gov that indicates successful and timely submission. OJP urges applicants to submit applications at least 72 hours prior to the application due date, to allow time for the applicant to receive validation messages or rejection notifications from Grants.gov, and to correct in a timely fashion any problems that may have caused a rejection notification.

An applicant must use the Add Attachment button to attach a file to its application. Do not click the paperclip icon to attach files. This action will not attach the files to the application. After adding an attachment, select the View Attachment button to confirm you attached the correct file. To remove the file, select the Delete Attachment button.

OJP encourages all applicants to read this Important Notice: Applying for Grants in Grants.gov.

For additional information, see the “How to Apply (Grants.gov)” section in the OJP Grant Application Resource Guide.

https://www.grants.gov/web/grants/register.html https://ojp.gov/funding/Apply/Grants-govInfo.htm

Contents

Overview

Program-Specific Information

Goals, Objectives, and Deliverables

Evidence-Based Programs or Practices

Information Regarding Potential Evaluation of Programs and Activities

Type of Award

Financial Management and System of Internal Controls

Budget Information

Cost Sharing or Match Requirement

Preagreement Costs (also known as Preaward Costs)

Limitation on Use of Award Funds for Employee Compensation; Waiver

Prior Approval, Planning, and Reporting of Conference/Meeting/Training Costs

Costs Associated With Language Assistance (if applicable)

What an Application Should Include

How To Apply (Grants.gov)

Review Criteria

Review Process

Federal Award Notices

Administrative, National Policy, and Other Legal Requirements

Information Technology (IT) Security Clauses

General Information about Post-Federal Award Reporting Requirements

Freedom of Information and Privacy Act (5 U.S.C. 552 and U.S.C. 552a)

Provide Feedback to OJP

Appendix A: Performance Measures Table

Appendix B: Application Checklist

Appendix C: Core Requirements

Appendix D: Frequently Asked Questions

OJJDP FY 2019 Nonparticipating States:

American Samoa, Arkansas, Connecticut, Guam, Massachusetts, Nebraska, Northern Mariana Islands, Texas, West Virginia, and Wyoming

CFDA #16.540

Program Description

Overview American Samoa, Connecticut, Guam, Massachusetts, Nebraska, Northern Mariana Islands, Texas, West Virginia, and Wyoming have chosen not to participate or have been found ineligible to participate in the Formula Grants program under Title II, Part B, of the Juvenile Justice and Delinquency Prevention (JJDP) Act (34 U.S.C. §§ 11131–11133). As authorized under the JJDP Act at 34 U.S.C. § 11133(d), private nonprofit agencies and local public agencies in these states/jurisdictions are eligible to receive funding that OJJDP will competitively award through this solicitation. By mutual agreement between the OJP and the State of Arkansas, a portion of Arkansas’ previous Formula Grants program allocation is being made available through this solicitation.

Statutory Authority: The statutory authority for this program is 34 U.S.C. § 11133(d).

Program-Specific Information These funds must be used for “carrying out activities of the kinds described in the [core requirements]” of the Title II, Part B, Formula Grants program, as noted below and included comprehensively in Appendix C. The core requirements1 are:

(1) deinstitutionalization of status offenders (DSO) (34 U.S.C. § 11133(a)(11));

(2) separation of juveniles from adult inmates (separation) (34 U.S.C. § 11133(a)(12));

(3) removal of juveniles from adult jails and lockups (jail removal) (34 U.S.C. §

11133(a)(13)); and

(4) addressing disproportionate minority contact (DMC) (34 U.S.C. § 11133(a)(22)).

For the purposes of this solicitation, OJJDP recommends that applicants align their programmatic activities with existing efforts within their respective jurisdictions or states. That may include coordinating with their respective State Advisory Group (SAG) and other youth-serving agencies.

Goals, Objectives, and Deliverables

The overall goal is to develop, support, and enhance the capacity of a nonparticipating state to implement comprehensive, evidence-based programs that involve collaboration with interested

1 This solicitation does not reflect any amendments made by the Juvenile Justice Reform Act of 2018 (JJRA) to the core requirements of the Formula Grants Program under the JJDPA because the JJRA amendments apply to funding appropriated in FY 2020 and later. Awards under this solicitation will be made with funding appropriated prior to FY 2020.

key partners (including law enforcement; juvenile justice; court services; detention, corrections, jails, lockups, and other law enforcement facilities; youth-serving agencies; service providers;

SAGs; and nonprofit organizations) to support (1) DSO: Eliminating or preventing the placement of nonoffending youth and status offenders, such as runaways or truants, in secure detention or correctional facilities; (2) Separation: Ensuring sight and sound separation of juveniles from adult inmates in secure facilities (such as adult jails, lockups, and secure detention and correctional facilities); (3) Jail Removal: Eliminating the detention or confinement of juveniles in adult jails and lockups; and (4) DMC: Addressing juvenile delinquency prevention and system improvement efforts designed to reduce the disproportionate number of juvenile members of minority groups who come into contact with the juvenile justice system.

OJJDP strongly encourages applicants to consider evidence-based models and programming that support the nonparticipating state carrying out activities described in the core requirements of the Title II, Part B, Formula Grants program. Some examples include:

Programs that ensure that juveniles will not be detained or confined in any institutions where they may come into contact with adult inmates (34 U.S.C. § 11133(a)(12) [separation)].

Programs, research, or other initiatives to eliminate or prevent the placement of juveniles in adult jails and lockups (34 U.S.C. § 11133(a)(13) [jail removal]).

Intensive supervision in the juvenile’s home as a placement alternative and the use of home detention, including electronic monitoring, when safe and appropriate (34 U.S.C. § 11133(a)(11) [DSO]).

Emergency foster care, shelter care, group care, and independent living arrangements (34 U.S.C. § 11133(a)(11) [DSO]).

Crisis intervention services, short-term residential crisis intervention programs, and nonsecure holdovers that can be used for conflict mediation, emergency holding, and the provision of emergency attention for juveniles with physical or emotional problems (34 U.S.C. § 11133(a)(11), (12), and (13) [DSO, separation, and jail removal]).

Assessing the disproportionate number of juvenile members of minority groups who come into contact with the juvenile justice system (34 U.S.C. § 11133(a)(22) [DMC]).

Developing information-sharing processes to carry out comprehensive case management plans that eliminate or prevent the placement of nonoffending youth and status offenders (34 U.S.C. § 11133(a)(11) [DSO]).

Coordination/outreach/awareness: Development and distribution of written protocols, policies, and standard operating procedure manuals that promote the nonparticipating state carrying out activities designed to support compliance with the core requirements of the Title II, Part B Formula Grants program, and posters, brochures, fact sheets, etc.

designed to increase law enforcement facilities and interested key partners’ awareness and understanding of the core requirements (34 U.S.C. § 11133(a)(11), (12), and (13) [DSO, separation, and jail removal]).

Required Deliverables If awarded, the successful applicants will be required to submit the following deliverables to OJJDP within the first 6 months for review and approval:

Conduct a Nonparticipating States Profile assessment to help identify existing resources and key partners, and identify gaps and barriers faced and other areas of need for carrying out activities designed in the core requirements of the Title II, Part B Formula Grants program.

A Nonparticipating State Plan that establishes long-term priorities, directs resources toward achieving specific goals, and strengthens the grantee’s programming for carrying out activities designed to support compliance with the core requirements of the Title II, Part B Formula Grants program of the nonparticipating state.

A Monitoring Workplan to aid in evaluating the effectiveness of program activities as the grantee works to implement its Nonparticipating States Plan. The monitoring workplan should include major strategies associated with the goals and objectives of the project, programs/services to implement strategy, tasks/activities, and a plan for completion of each strategy; as well as the identification of the lead responsible party for carrying out activities designed to support compliance with the core requirements of the Title II, Part B, Formula Grants program. A comprehensive report assessing the effectiveness of implementation of collaborative efforts, services provided, summary findings of performance measures, and data collected will be submitted to OJJDP at the end of the program.

The Goals, Objectives, and Deliverables are directly related to the performance measures that demonstrate the results of the work completed, as discussed under What an Application Should Include.

Evidence-Based Programs or Practices OJP strongly emphasizes the use of data and evidence in policymaking and program development in criminal justice, juvenile justice, and crime victim services. For additional information and resources on evidence-based programs or practices, see the OJP Grant Application Resource Guide.

Information Regarding Potential Evaluation of Programs and Activities Applicants should note that OJP may conduct or support an evaluation of the programs and activities funded under this solicitation. For additional information, see the OJP Grant Application Resource Guide section titled “Information Regarding Potential Evaluation of Programs and Activities.”

Federal Award Information

Minimum number of awards OJJDP expects to make 10 Estimated maximum dollar amount for each award Varies per category Total maximum amount anticipated to be awarded under solicitation $10,651,382 Period of performance start date January 1, 2020 https://www.ojp.gov/funding/Apply/Resources/Grant-App-Resource-Guide.htm https://www.ojp.gov/funding/Apply/Resources/Grant-App-Resource-Guide.htm

Period of performance duration 36 months

Category 1: American Samoa, Competition ID: OJJDP-2019-17530. OJJDP expects to make one award of up to $75,000 using funds from the FY 2019 Title II allocation. OJJDP expects to make the award for a 36-month period of performance, to begin on January 1, 2020.

Category 2: Arkansas, Competition ID: OJJDP-2019-17531. OJJDP expects to make one award of up to $600,000 using funds from the FY 2011 Title II allocation. OJJDP expects to make the award for a 36-month period of performance, to begin on January 1, 2020.

Category 3: Connecticut, Competition ID: OJJDP-2019-17532. OJJDP expects to make one award of up to $434,575 using funds from the FY 2019 Title II allocation. OJJDP expects to make the award for a 36-month period of performance, to begin on January 1, 2020.

Category 4: Guam, Competition ID: OJJDP-2019-17533. OJJDP expects to make one award up to $75,000 using funds from the FY 2017 Title II allocation. OJJDP expects to make the award for a 36-month period of performance, to begin on January 1, 2020.

Category 5: Massachusetts, Competition ID: OJJDP-2019-17534. OJJDP expects to make one award of up to $728,877 using funds from the FY 2019 Title II allocation. OJJDP expects to make the award for a 36-month period of performance, to begin on January 1, 2020.

Category 6: Nebraska, Competition ID: OJJDP-2019-17535. OJJDP expects to make one award of up to $380,000 using funds from the FY 2019 Title II allocation. OJJDP expects to make the award for a 36-month period of performance, to begin on January 1, 2020.

Category 7: Northern Mariana Islands, Competition ID: OJJDP-2019-17536. OJJDP expects to make one award of up to $75,000 using funds from the FY 2017 Title II allocation. OJJDP expects to make the award for a 36-month period of performance, to begin on January 1, 2020.

Category 8: Texas, Competition ID: OJJDP-2019-17537. OJJDP expects to make multiple awards with an estimated total amount awarded of up to $7,523,237 using funds from the FY 2018 ($3,764,467) and FY 2019 ($3,758,770) Title II allocations. OJJDP expects to make the awards for a 36-month period of performance, to begin on January 1, 2020.

Category 9: West Virginia, Competition ID: OJJDP-2019-17538. OJJDP expects to make one award of up to $379,693 using funds from the FY 2018 Title II allocation. OJJDP expects to make the award for a 36-month period of performance, to begin on January 1, 2020.

Category 10: Wyoming, Competition ID: OJJDP-2019-17539. OJJDP expects to make one award of up to $380,000 using funds from the FY 2019 Title II allocation. OJJDP expects to make the award for a 36-month period of performance, to begin on January 1, 2020.

All awards under Categories 1, 2, 3, 4, 5, 6, 7, 8, 9, and 10 are subject to the availability of appropriated funds and to any modifications or additional requirements that may be imposed by law.

Type of Award OJJDP expects to make any award under this solicitation in the form of a cooperative agreement, which is a type of award that provides for OJP to have substantial involvement in carrying out award activities. See the “Administrative, National Policy, and Other Legal Requirements” section of the OJP Grant Application Resource Guide for a brief discussion of important statutes, regulations, and award conditions that apply to many (or in some cases, all) OJP grants (and cooperative agreements).

Cooperative agreements include a condition in the award document that sets out the nature of the “substantial federal involvement” in carrying out the award and program. Generally stated, under OJP cooperative agreement awards, responsibility for the day-to-day conduct of the funded project rests with the recipient. OJP, however, may have substantial involvement in matters such as substantive coordination of technical efforts and site selection, as well as review and approval of project work plans, research designs, data collection instruments, and major project-generated materials. In addition, OJP often indicates in the award terms and conditions that it may redirect the project if necessary.

In addition to an award condition that sets out the nature of the anticipated “substantial federal involvement” in the award, cooperative agreements awarded by OJP include an award condition that requires specific reporting in connection with conferences, meetings, retreats, seminars, symposia, training activities, or similar events funded under the award.

OJJDP's role in the cooperative agreement(s) under this program will also include the following tasks:

Reviewing and approving Nonparticipating State Plans and other work plans, including changes to such plans, and key decisions pertaining to program operations for carrying out activities designed to support compliance with the core requirements of the Title II, Part B Formula Grants program.

Reviewing and approving major program-generated documents and materials used to provide program services.

Working in collaboration with nonparticipating states and providing guidance, as needed, for planning and participating in program-sponsored training events or conferences.

Working in collaboration with nonparticipating states and providing guidance, as needed, in determining short- and long-term program outcomes and performance measurements.

Financial Management and System of Internal Controls Award recipients and subrecipients (including recipients or subrecipients that are pass-through entities) must, as described in the Part 200 Uniform Requirements2 as set out at 2 C.F.R.

200.303, comply with standards for financial and program management. See the OJP Grant Application Resource Guide for additional information.

Budget Information In addition to the unallowable costs identified in the DOJ Grants Financial Guide, award funds may not be used for the following:

2 The "Part 200 Uniform Requirements” means the DOJ regulation at 2 C.F.R Part 2800, which adopts (with certain modifications) the provisions of 2 C.F.R. Part 200.

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Prizes, rewards, entertainment, trinkets, or any type of monetary incentive.

Gift cards.

Vehicles.

Food and beverages.

For questions pertaining to budget and examples of allowable and unallowable costs, see the DOJ Grants Financial Guide.

Cost Sharing or Match Requirement This solicitation does not require a match. However, if a successful application proposes a voluntary match amount, and OJP approves the budget, the total match amount incorporated into the approved budget becomes mandatory and subject to audit.

For additional information on cost sharing and match requirements, see the DOJ Grants Financial Guide at https://ojp.gov/financialguide/DOJ/PostawardRequirements/chapter3.3b.htm.

Preagreement Costs (also known as Preaward Costs)

Preagreement costs are costs incurred by the applicant prior to the start date of the period of performance of the federal award.

OJP does not typically approve preagreement costs; an applicant must request and obtain the prior written approval of OJP for all such costs. All such costs incurred prior to award and prior to approval of the costs are incurred at the sole risk of the applicant. (Generally, no applicant should incur project costs before submitting an application requesting federal funding for those costs.) Should there be extenuating circumstances that make it appropriate for OJP to consider approving preagreement costs, the applicant may contact the point of contact listed on the title page of the solicitation for the requirements concerning written requests for approval. If approved in advance by OJP, award funds may be used for preagreement costs, consistent with the recipient’s approved budget and applicable cost principles. See the section on Costs Requiring Prior Approval in the DOJ Grants Financial Guide (Post award Requirements section) at https://ojp.gov/financialguide/DOJ/index.htm for more information.

Limitation on Use of Award Funds for Employee Compensation; Waiver For applicants seeking the waiver, see the OJP Grant Application Resource Guide for information.

Prior Approval, Planning, and Reporting of Conference/Meeting/Training Costs OJP strongly encourages every applicant that proposes to use award funds for any conference-, meeting-, or training-related activity (or similar event) to review carefully—before submitting an application—the OJP and DOJ policy and guidance on approval, planning, and reporting of such events. See the OJP Grant Application Resource Guide for information.

Costs Associated With Language Assistance (if applicable) See the OJP Grant Application Resource Guide for information on costs associated with language assistance that may be allowable.

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C. Eligibility Information For information on cost sharing or match requirements, see Section B. Federal Award Information.

D. Application and Submission Information

What an Application Should Include For this solicitation, OJJDP has designated the following application elements as critical:

Program Narrative, Budget Detail Worksheet, and Budget Narrative.

See the “Application Elements and Formatting Instructions” section of the OJP Grant Application Resource Guide for information on, among other things, what happens to an application that does not contain all of the specified elements or that is nonresponsive to the scope of the solicitation.

1. Complete the Application for Federal Assistance (Standard Form (SF)-424)

The SF-424 is a required standard form used as a cover sheet for submission of preapplications, applications, and related information. See the OJP Grant Application Resource Guide for additional information on completing the SF-424.

Intergovernmental Review:

Intergovernmental Review: This solicitation ("funding opportunity") is subject to Executive

Order 12372. An applicant may find the names and addresses of State Single Points of

Contact (SPOCs) at the following website: https://www.whitehouse.gov/wp-content/uploads/2017/11/Intergovernmental_-Review-_SPOC_01_2018_OFFM.pdf. If the applicant’s State appears on the SPOC list, the applicant must contact the State SPOC to find out about, and comply with, the State’s process under E.O. 12372. In completing the

SF-424, an applicant whose State appears on the SPOC list is to make the appropriate selection in response to question 19, once the applicant has complied with its State E.O.

12372 process. (An applicant whose State does not appear on the SPOC list should answer question 19 by selecting the response that the: “Program is subject to E.O. 12372, but has not been selected by the State for review.”).

2. Project Abstract

Applications should include a high-quality project abstract that summarizes the proposed project in 400 words or less. Project abstracts should be—

• Written for a general public audience.

• Submitted as a separate attachment with “Project Abstract” as part of its file name.

• Single-spaced, using a standard 12-point font (such as Times New Roman) with 1-inch margins.

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The abstract should briefly describe the project’s purpose, the population to be served, and the activities that the applicant will implement to achieve the project’s goals and objectives.

The abstract should describe how the applicant will measure progress toward these goals.

The abstract should indicate whether the applicant will use any portion of the project budget to conduct research, as described in Note on Project Evaluations on page 16. All project abstracts should follow the detailed template available at www.ojp.gov/funding/Apply/Resources/ProjectAbstractTemplate.pdf.

As a separate attachment, the project abstract will not count against the page limit for the program narrative.

3. Program Narrative

Applicants must submit a program narrative that presents a detailed description of the purpose, goals, objectives, strategies, design, and management of the proposed program.

The program narrative should be double-spaced with 1-inch margins, not exceeding 30 pages of 8½ by 11 inches, and use a standard 12-point font, preferably Times New Roman.

Pages should be numbered “1 of 30,” etc. The tables, charts, pictures, etc., including all captions, legends, keys, subtext, etc., may be single-spaced and will count in the 30-page limit. Material required under the Budget and Budget Narrative and Additional Attachments sections will not count toward the program narrative page count. Applicants may provide bibliographical references as a separate attachment that will not count toward the 30-page program narrative limit. If the program narrative fails to comply with these length-related restrictions, OJJDP may consider such noncompliance in peer review and in final award decisions.

The program narrative should address the following selection criteria: (1) statement of the problem; (2) goals, objectives, and performance measures; (3) program design and implementation; and (4) capabilities/competencies. The applicant should clearly delineate the connections between and among each of these sections. For example, the applicant should derive the goals and objectives directly from the problems to be addressed. Similarly, the project design section should clearly explain how the program’s structure and activities will accomplish the goals and objectives identified in the previous section.

The following sections should be included as part of the program narrative:

a. Statement of the Problem. Applicants should briefly describe the nature and scope of the problem that the program will address (e.g., deinstitutionalization of status offenders, separation of juveniles from adult inmates, removal of juveniles from adult jails and lockups, disproportionate minority contact, etc.). Applicants should describe the target population; any previous or current attempts conducted by the applicant jurisdiction in the past 3 years in carrying out activities described in the core requirements of the Title II, Part B, Formula Grants program; and the results of those efforts.

Provide an overview of the jurisdiction’s current capacity in relation to carrying out activities described in the core requirements of the Title II, Part B, Formula Grants program. Include whether those services are provided by the applicant, via contract, or through governmental or nongovernmental partners. Describe how the demand for such services is being met compared to the need and how the jurisdiction assesses that need.

http://www.ojp.gov/funding/Apply/Resources/ProjectAbstractTemplate.pdf

Applicants should describe any research or evaluation studies that relate to the problem and contribute to their understanding of its causes and potential solutions. While OJJDP expects applicants to review the research literature for relevant studies, they should also explore whether unpublished local sources of research or evaluation data are available.

b. Goals, Objectives, and Performance Measures. Applicants should describe the goals of the proposed program and identify its objectives. When formulating the program’s goals and objectives, applicants should be cognizant of the performance measures that OJJDP will require successful applicants to provide.

Goals. Applicants should describe the program’s intent to change, reduce, or eliminate the problem noted in the previous section and outline the project’s goals.

Program Objectives. Applicants should explain how the program will accomplish its goals. Objectives are specific, quantifiable statements of the project’s desired results.

They should be clearly linked to the problem identified in the preceding section and be measurable. (An example of a measurable objective includes the following: to reduce the percentage of status offenders and nonoffenders, such as runaways or truants, placed in secure detention or correctional facilities by 20 percent.)

c. Project Design and Implementation. Applicants should detail how the project will operate throughout the funding period and describe the strategies that they will use to achieve the goals and objectives identified in the previous section. Applicants should describe how they will complete the deliverables stated in the Goals, Objectives, and Deliverables section. For example, what is the evidence base or research base that supports these strategies? For innovative strategies, what is the theory or basis in evidence that indicates your approach is likely to be successful?

OJJDP strongly encourages applicants to select evidence-based practices for their programs.

Logic Model. Applicants should include a logic model that graphically illustrates how the performance measures are related to the project’s problems, goals, objectives, and design. See sample logic models here. Applicants should submit the logic model as a separate attachment, as stipulated in Additional Attachments, page 18.

Timeline. Applicants should submit a realistic timeline or milestone chart that indicates major tasks associated with the goals and objectives of the project, assigns responsibility for each, and plots completion of each task by month or quarter for the duration of the award, using “Year 1,” “Month 1,” “Quarter 1,” etc., not calendar dates

Applicants should submit the timeline as a separate attachment, as stipulated in Additional Attachments, page 18. On receipt of an award, the recipient may revise the timeline, based on training and technical assistance that OJJDP will provide.

d. Capabilities and Competencies. This section should describe the experience and capability of the applicant organization and any contractors or subgrantees that the https://www.ojjdp.gov/grantees/pm/logic_models.html applicant will use to implement and manage this effort and its associated federal funding, highlighting any previous experience implementing projects of similar design or magnitude. Applicants should highlight their experience/capability/capacity to manage subawards, including details on their system for fiscal accountability. Management and staffing patterns should be clearly connected to the project design described in the previous section. Applicants should describe the roles and responsibilities of project staff and explain the program’s organizational structure and operations. Applicants should include a copy of an organizational chart showing how the organization operates, including who manages the finances; how the organization manages subawards, if there are any; and the management of the project proposed for funding.

e. Letters of Support/Memoranda of Understanding. The applicants should provide signed and dated letters of support or memoranda of understanding for all interested key partners that include the following:

Expression of support for the program and a statement of willingness to participate and collaborate with it.

Description of the partner's current role and responsibilities in the planning process and expected responsibilities when the program is operational.

Estimate of the percentage of time that the partner will devote to the planning and operation of the project

Letters of support may be addressed to the OJJDP Administrator. Only letters of support that are submitted by the due date and with the full application will be considered during the review process.

f. Plan for Collecting the Data Required for This Solicitation’s Performance Measures. OJP will require each successful applicant to submit regular performance data that demonstrate the results of the work carried out under the award. The performance data directly relate to the goals, objectives, and deliverables identified under "Goals, Objectives, and Deliverables" in Section A. Program Description.

Applicants should visit OJP’s performance measurement page at www.ojp.gov/performance for an overview of performance measurement activities at

OJP.

Performance measures for this solicitation are listed in Appendix A: Performance Measures Table.

The application should demonstrate the applicant’s understanding of the performance data reporting requirements for this grant program and detail how the applicant will gather the required data should it receive funding.

Please note that applicants are not required to submit performance data with the application. Performance measures information is included as an alert that successful https://www.ojp.gov/performance applicants will be required to submit performance data as part of the reporting requirements under an award.

Award recipients will be required to provide the relevant data by submitting semi-annual performance metrics through OJJDP’s online Performance Measurement Tool (PMT) located at https://ojjdppmt.ojp.gov/. Applicants should examine the complete list of nonparticipating states performance indicators listed in the Appendix A: Performance Measures Table.

Note on Project Evaluations An applicant that proposes to use award funds through this solicitation to conduct project evaluations should follow the guidance under Note on Project Evaluations in the OJP Grant Application Resource Guide.

4. Budget Information and Associated Documentation

See the Budget Preparation and Submission Information section of the OJP Grant Application Resource Guide for details on the Budget Detail Worksheet and on budget information and associated documentation, such as information on proposed subawards, proposed procurement contracts under awards, and preagreement costs.

5. Indirect Cost Rate Agreement

See the Budget Preparation and Submission Information section of the OJP Grant Application Resource Guide for information.

6. Financial Management and System of Internal Controls Questionnaire (including applicant disclosure of high-risk status)

Every OJP applicant (other than an individual applying in his or her personal capacity) is required to download, complete, and submit the OJP Financial Management and System of Internal Controls Questionnaire (questionnaire) at https://ojp.gov/funding/Apply/Resources/FinancialCapability.pdf as part of its application.

See the OJP Grant Application Resource Guide for additional information and submission instructions for this questionnaire.

7. Disclosure of Lobbying Activities

Each applicant must complete and submit this information. See the OJP Grant Application Resource Guide for additional information and submission instructions for this disclosure.

8. Applicant Disclosure of Pending Applications

Each applicant is to disclose whether it has (or is proposed as a subrecipient under) any pending applications for federally funded grants or cooperative agreements that (1) include requests for funding to support the same project being proposed in the application under this solicitation and (2) would cover any identical cost items outlined in the budget submitted to OJP as part of the application under this solicitation. For additional information on the https://ojjdppmt.ojp.gov/ https://www.ojp.gov/funding/Apply/Resources/Grant-App-Resource-Guide.htm https://www.ojp.gov/funding/Apply/Resources/Grant-App-Resource-Guide.htm https://www.ojp.gov/funding/Apply/Resources/Grant-App-Resource-Guide.htm https://www.ojp.gov/funding/Apply/Resources/Grant-App-Resource-Guide.htm https://www.ojp.gov/funding/Apply/Resources/Grant-App-Resource-Guide.htm https://www.ojp.gov/funding/Apply/Resources/Grant-App-Resource-Guide.htm https://ojp.gov/funding/Apply/Resources/FinancialCapability.pdf https://www.ojp.gov/funding/Apply/Resources/Grant-App-Resource-Guide.htm submission requirements for this disclosure, see the OJP Grant Application Resource Guide.

9. Applicant Disclosure and Justification – DOJ High-Risk Grantees3 (if applicable)

An applicant that is designated as a DOJ High-Risk Grantee is to submit, as a separate attachment to its application, information that OJP will use, among other pertinent information, to determine whether it will consider or select the application for an award under this solicitation. The file should be named “DOJ High-Risk Grantee Applicant Disclosure and Justification.” (See also “Review Process” below, under Section E. Application Review Information, for a brief discussion of how such information may considered in the application review process.) See the OJP Grant Application Resource Guide for additional information and submission instructions for this disclosure.

10. Research and Evaluation Independence and Integrity

If an application proposes research (including research and development) and/or evaluation, the applicant must demonstrate research/evaluation independence and integrity, including appropriate safeguards, before it may receive award funds. For additional information regarding demonstrating research/evaluation independence and integrity, including appropriate safeguards, see the OJP Grant Application Resource Guide.

11. Additional Attachments

Applicants should submit the following information, as stipulated in the cited pages, as attachments to their applications. While the materials listed below are not assigned specific point values, peer reviewers will, as appropriate, consider these items when rating applications. For example, reviewers will consider résumés and/or letters of support/ memoranda of understanding when assessing “capabilities/competencies.” Peer reviewers will not consider any additional information that the applicant submits other than that specified below.

a. Logic model (see page 14).

b. Timeline or milestone chart (see page 14).

c. Letters of support/memoranda of understanding (see page 15).

d. Résumés of all key personnel.

e. Job descriptions outlining roles and responsibilities for all key positions.

3 A “DOJ High-Risk Grantee” is a recipient that has received a DOJ High-Risk designation based on a documented history of unsatisfactory performance, financial instability, management system or other internal control deficiencies, or noncompliance with award terms and conditions on prior awards, or that is otherwise not responsible.

https://www.ojp.gov/funding/Apply/Resources/Grant-App-Resource-Guide.htm https://www.ojp.gov/funding/Apply/Resources/Grant-App-Resource-Guide.htm

How To Apply (Grants.gov)

Applicants must register in and submit applications through Grants.gov, a primary source to find federal funding opportunities and apply for funding. Find information on how to apply in response to this solicitation in the OJP Grant Application Resource Guide.

Registration and Submission Steps

Applicants will need the following identifying information when searching for the funding opportunity on Grants.gov.

16.540; Juvenile Justice and Delinquency Prevention Allocation to States

Category 1: American Samoa, Competition ID: OJJDP-2019-17530

Category 2: Arkansas, Competition ID: OJJDP-2019-17531

Category 3: Connecticut, Competition ID: OJJDP-2019-17532

Category 4: Guam, Competition ID: OJJDP-2019-17533

Category 5: Massachusetts, Competition ID: OJJDP-2019-17534

Category 6: Nebraska, Competition ID: OJJDP-2019-17535

Category 7: Northern Mariana Islands, Competition ID: OJJDP-2019-17536

Category 8: Texas, Competition ID: OJJDP-2019-17537

Category 9: West Virginia, Competition ID: OJJDP-2019-17538

Category 10: Wyoming, Competition ID: OJJDP-2019-17539

For information on each registration and submission step, see the OJP Grant Application Resource Guide.

Application Review Information

Review Criteria

Applications that meet basic minimum requirements will be evaluated by peer reviewers using the following review criteria.

1. Statement of the Problem (20%)

2. Project Design and Implementation (30%)

3. Capabilities and Competencies (20%)

4. Plan for Collecting the Data Required for This Solicitation’s Performance Measures

(10%)

5. Budget (20%): complete, cost effective, and allowable (e.g., reasonable, allocable, and necessary for project activities). Budget narratives should demonstrate generally how applicants will maximize cost effectiveness of grant expenditures. Budget narratives should demonstrate cost effectiveness in relation to potential alternatives and the goals of the project.4

4 Generally speaking, a reasonable cost is a cost that, in its nature or amount, does not exceed that which would be incurred by a prudent person under the circumstances prevailing at the time the decision was made to incur the costs.

https://www.grants.gov/ https://www.ojp.gov/funding/Apply/Resources/Grant-App-Resource-Guide.htm

Review Process OJP is committed to ensuring a fair and open process for making awards. OJJDP reviews the application to make sure that the information presented is reasonable, understandable, measurable, and achievable, as well as consistent with the solicitation. See the OJP Grant Application Resource Guide for information on the application review process for this solicitation.

If OJP anticipates that an award will exceed $250,000 in federal funds, OJP also must review and consider any information about the applicant that appears in the nonpublic segment of the integrity and performance system accessible through SAM (currently, the Federal Awardee Performance and Integrity Information System, FAPIIS).

Important note on FAPIIS: An applicant, at its option, may review and comment on any information about itself that currently appears in FAPIIS and was entered by a federal awarding agency. OJP will consider any such comments by the applicant, in addition to the other information in FAPIIS, in its assessment of the risk posed by the applicant.

Absent explicit statutory authorization or written delegation of authority to the contrary, all final award decisions will be made by the Assistant Attorney General, who may take into account not only peer review ratings and OJJDP recommendations, but also other factors as indicated in this section.

Federal Award Administration Information

Federal Award Notices

See the OJP Grant Application Resource Guide for information on award notifications and instructions.

Administrative, National Policy, and Other Legal Requirements

OJP strongly encourages prospective applicants to review information on post-award legal requirements and common OJP award conditions prior to submitting an application. See the OJP Grant Application Resource Guide for additional information on administrative, national policy, and other legal requirements.

Information Technology (IT) Security Clauses

An application in response to this solicitation may require inclusion of information related to information technology security. See the OJP Grant Application Resource Guide for information on information technology security.

General Information About Post-Federal Award Reporting Requirements

In addition to the deliverables described in Section A. Program Description, any recipient of an award under this solicitation will be required to submit certain reports and data.

Required reports. Recipients typically must submit quarterly financial reports, semi-annual progress reports, final financial and progress reports, and, if applicable, an annual audit report in accordance with the Part 200 Uniform Requirements or specific award conditions. Future https://www.ojp.gov/funding/Apply/Resources/Grant-App-Resource-Guide.htm https://www.ojp.gov/funding/Apply/Resources/Grant-App-Resource-Guide.htm https://www.ojp.gov/funding/Apply/Resources/Grant-App-Resource-Guide.htm awards and fund drawdowns may be withheld if reports are delinquent. (In appropriate cases, OJP may require additional reports.)

See the OJP Grant Application Resource Guide for additional information on specific post-award reporting requirements, including performance measures data.

Federal Awarding Agency Contact(s)

For OJP contact(s), see page 2.

For contact information for Grants.gov, see page 2.

Other Information

Freedom of Information and Privacy Act (5 U.S.C. 552 and U.S.C. 552a) All applications submitted to OJP (including all attachments to applications) are subject to the federal Freedom of Information Act (FOIA) and to the Privacy Act. See the OJP Grant Application Resource Guide for information on DOJ and OJP processes with regard to application information requested pursuant to FOIA.

Provide Feedback to OJP To assist OJP in improving its application and award processes, OJP encourages applicants to provide feedback on this solicitation, the application submission process, and/or the application review process.