PKG00252383-instructions.doc

FY 2019

U.S. Department of Education

Office of Career, Technical, and Adult Education Washington, DC

20202 - 7241

Application for grants under the TRIBALLY CONTROLLED POSTSECONDARY CAREER AND TECHNICAL

INSTITUTIONS PROGRAM (TCPCTIP)

CFDA Number: 84.245A Closing Date: June 25, 2019

TABLE OF CONTENTS

Pre – Application Webinar………………………………………………………………………………..………...……………...4 I. Background Information………………………………………………………………………………

Program Overview……………………………………………………………………………………………………………………….8

Authorizing Legislation…………………………………………………………………………..……………………

II. Basic Application Information………………………………………………………………………………….…………………8

Tribally Controlled Postsecondary Career and Technical Institutions Program III. Application Submission Procedures…………………………………………………………………..…………………...13 Submission Procedures………………………………………………………………………………………..……………..…..13 DUNS Number Instructions………………………………………………………………………………..…………………….14

IV. Application Instructions……………………………………………………………………….………………………………...15

Electronic Application Format …………………………………………………………………………………….…………..15 TCPCTIP Competition Design Elements………………………………………………………………………………… Submission of Paper Applications ………………………….…………………………………………………………….…..9 Completing and Submitting Your Application……………………………………………………….………………….15

Addressing Questions………………………………………………………………………………………..…..………………..16

A. Required Forms……………………………………………………………………………………………………………………..16 Standard Forms Instructions……………………………………………………………………………………………….….16

B. Application Narrative Instructions………………………………………………………………….………………..…..16

Instructions for ED Abstract Narrative……………………………………………………………………………..…

Instructions for Project Narrative…………………………………………………………………………..………….…..17

C. Budget Narratives…………………………………………………………………………………………………………..……..18 Instructions for Budget Narratives………………………………………………………………………………..………..18 D. Other Attachment Form……………………………………………………………………………………..……………...…20 Instructions for Appendix…………………………………………………………………………………………………

FY 2019 Tribally Controlled Postsecondary Career and Technical

Institutions Program Optional Application Checklist..…………………………………….………………….…..24 E. Additional Information…………………………………………………………………………………………………….… FY 2019 Tribally Controlled Postsecondary Career and Technical Institutions Program

Application Grant Selection Criteria……………………………………………………………………………………..…21 Executive Order 12372…………………………………………………………………………………………………..……….23 Paperwork Burden Statement………………………………………………………………………………………..………23

Dear Applicant:

Thank you for your interest in the Tribally Controlled Postsecondary Career and Technical Institutions Program (TCPCTIP). Section 117 of the Carl D. Perkins Career and Technical Education Act of 2006, as amended by the Strengthening Career and Technical Education for the 21st Century Act (Pub. L. 115–224) (Perkins V or the Act) authorizes the Secretary to make grants to tribally controlled postsecondary career and technical institutions that do not receive Federal support under Title I of the Tribally Controlled Colleges and Universities Assistance Act of 1978 (25 U.S.C. 1802, et seq.) or the Navajo Community College Act (Pub. L. 92–189; 85 Stat. 646) for career and technical education programs for Indian students and for the institutional support costs of the grant.

Please take time to review the Federal Register Notice Inviting Applications and this application package thoroughly. You will need a clear understanding of the program background, application and program requirements, definitions, selection criteria, and all of the application instructions. An application will not be evaluated for funding if the applicant does not comply with all of the procedural rules that govern the submission of the application or the application does not contain the information required under the program (EDGAR §75.216 (b) (c)).

For this competition, applications may be submitted electronically using the Grants.gov Apply site at (http://www.grants.gov), or in paper format. Be sure to read the Grants.gov Submission Procedures and Tips for Applicants in this application package for more information. We strongly urge you to familiarize yourself with Grants.gov and recommend that you register and submit your application early. For information (including dates and times) about how to submit your application electronically, or in paper format by mail, please refer to Application and Submission Information in section IV of the TCPCTIP Notice Inviting Applications.

This application package contains detailed information about the TCPCTIP competition including a link to the full version of the Notice Inviting Applications published in the Federal Register on June 25, 2019, ED required forms, important instructions on how to submit an application using Grants.gov, paper format, and an optional program checklist. We strongly encourage you to read this application package carefully.

The Department expects to award two new grants under this competition for up to 60 months. For information on a pre-application webinar or potential future webinars, visit the Perkins Collaborative Resource Network (PCRN) at http://cte.ed.gov/. You may contact us at gwen.washington@ed.gov, if you have additional questions.

Participation in any webinars is voluntary. For those who are not able to attend, the training will be archived and available via a link posted on the Perkins Collaborative Resource Network (PCRN) Web site at cte.ed.gov.

Again, thank you for your interest in the TCPCTIP.

Sincerely, Sharon Lee Miller

Director, Division of Academic and Technical Education

U. S. Department of Education Pre-Application Webinar

Pre-Application Webinar Information: For information about a pre-application webinar or potential future webinars, visit the Perkins Collaborative Resource Network (PCRN) at http://cte.ed.gov/.

***Updated 02/2019***

IMPORTANT – PLEASE READ FIRST

U.S. Department of Education

Grants.gov Submission Procedures and Tips for Applicants To facilitate your use of Grants.gov, this document includes important submission procedures you need to be aware of to ensure your application is received in a timely manner and accepted by the Department of Education.

Browser Support

The latest versions of Microsoft Internet Explorer (IE), Mozilla Firefox, Google Chrome, and Apple Safari are supported for use with Grants.gov. However, these web browsers undergo frequent changes and updates, so we recommend you have the latest version when using Grants.gov. Legacy versions of these web browsers may be functional, but you may experience issues.

For additional information or updates, please see the Grants.gov Browser information in the Applicant FAQs: http://www.grants.gov/web/grants/applicants/applicant-faqs.html#browser ATTENTION – Workspace, Adobe Forms and PDF Files

Grants.gov applicants can apply online using Workspace. Workspace is a shared, online environment where members of a grant team may simultaneously access and edit different web forms within an application. For each funding opportunity announcement (FOA), you can create individual instances of a workspace.

Below is an overview of applying on Grants.gov. For access to complete instructions on how to apply for opportunities, refer to: https://www.grants.gov/web/grants/applicants/workspace-overview.html

1) Create a Workspace: Creating a workspace allows you to complete it online and route it through your organization for review before submitting.

2) Complete a Workspace: Add participants to the workspace to work on the application together, complete all the required forms online or by downloading PDF versions, and check for errors before submission. The Workspace progress bar will display the state of your application process as you apply. As you apply using Workspace, you may click the blue question mark icon near the upper-right corner of each page to access context-sensitive help.

a. Adobe Reader: If you decide not to apply by filling out web forms you can download individual PDF forms in Workspace. The individual PDF forms can be downloaded and saved to your local device storage, network drive(s), or external drives, then accessed through Adobe Reader.

NOTE: Visit the Adobe Software Compatibility page on Grants.gov to download the appropriate version of the software at: https://www.grants.gov/web/grants/applicants/adobe-software-compatibility.html

b. Mandatory Fields in Forms: In the forms, you will note fields marked with an asterisk and a different background color. These fields are mandatory fields that must be completed to successfully submit your application.

c. Complete SF-424 Fields First: The forms are designed to fill in common required fields across other forms, such as the applicant name, address, and DUNS Number. Once it is completed, the information will transfer to the other forms.

3) Submit a Workspace: An application may be submitted through workspace by clicking the Sign and Submit button on the Manage Workspace page, under the Forms tab. Grants.gov recommends submitting your application package at least 24-48 hours prior to the close date to provide you with time to correct any potential technical issues that may disrupt the application submission.

4) Track a Workspace Submission: After successfully submitting a workspace application, a Grants.gov Tracking Number (GRANTXXXXXXXX) is automatically assigned to the application. The number will be listed on the Confirmation page that is generated after submission. Using the tracking number, access the Track My Application page under the Applicants tab or the Details tab in the submitted workspace.

For additional training resources, including video tutorials, refer to https://www.grants.gov/web/grants/applicants/applicant-training.html Helpful Reminders

1) REGISTER EARLY – Grants.gov registration involves many steps including registration on SAM (www.sam.gov) which may take approximately one week to complete, but could take upwards of several weeks to complete, depending upon the completeness and accuracy of the data entered into the SAM database by an applicant. You may begin working on your application while completing the registration process, but you cannot submit an application until all of the Registration steps are complete. Please note that once your SAM registration is active, it will take 24-48 hours for the information to be available in Grants.gov, and before you can submit an application through Grants.gov. For detailed information on the Registration Steps, please go to: http://www.grants.gov/web/grants/register.html [Note: Your organization will need to update its SAM registration annually.]

Primary information about SAM is available at www.sam.gov. However, to further assist you with obtaining and registering your DUNS number and TIN in SAM or updating your existing SAM account the Department of Education has prepared a SAM.gov Tip Sheet which you can find at: http://www2.ed.gov/fund/grant/apply/sam-faqs.html

2) SUBMIT EARLY – We strongly recommend that you do not wait until the last day to submit your application. Grants.gov will put a date/time stamp on your application and then process it after it is fully uploaded. The time it takes to upload an application will vary depending on a number of factors including the size of the application and the speed of your Internet connection, and the time it takes Grants.gov to process the application will vary as well. If Grants.gov rejects your application (see step three below), you will need to resubmit successfully to Grants.gov before 11:59:59 p.m. Eastern Time on the deadline date.

Note: To submit successfully, you must provide the DUNS number on your application that was used when you registered as an Authorized Organization Representative (AOR) on Grants.gov. This DUNS number is typically the same number used when your organization registered with the SAM. If you do not enter the same DUNS number on your application as the DUNS you registered with, Grants.gov will reject your application.

3) VERIFY SUBMISSION IS OK – You will want to verify that Grants.gov received your application submission on time and that it was validated successfully. To see the date/time your application was received, login to Grants.gov and click on the Track My Application link. For a successful submission, the date/time received should be earlier than 11:59:59 p.m. Eastern Time, on the deadline date, AND the application status should be: Validated, Received by Agency, or Agency Tracking Number Assigned. Once the Department of Education receives your application from Grants.gov, an Agency Tracking Number (PR/award number) will be assigned to your application and will be available for viewing on Grants.gov’s Track My Application link.

If the date/time received is later than 11:59:59 p.m. Eastern Time, on the deadline date, your application is late. If your application has a status of “Received” it is still awaiting validation by Grants.gov. Once validation is complete, the status will either change to “Validated” or “Rejected with Errors.” If the status is “Rejected with Errors,” your application has not been received successfully. Some of the reasons Grants.gov may reject an application can be found on the Grants.gov site: http://www.grants.gov/web/grants/applicants/encountering-error-messages.html. For more detailed information on troubleshooting Adobe errors, you can review the Adobe Reader Software Tip Sheet at: http://www.grants.gov/web/grants/applicants/adobe-software-compatibility.html. If you discover your application is late or has been rejected, please see the instructions below. Note: You will receive a series of confirmations both online and via e-mail about the status of your application. Please do not rely solely on e-mail to confirm whether your application has been received timely and validated successfully.

Submission Problems – What should you do?

If you have problems submitting to Grants.gov before the closing date, please contact Grants.gov Customer Support at 1-800-518-4726 or email at: mailto:support@grants.gov or access the Grants.gov Self-Service Knowledge Base web portal at: https://grants-portal.psc.gov/Welcome.aspx?pt=Grants If electronic submission is required, you must submit an electronic application before 11:59:59 p.m. Eastern Time, unless you follow the procedures in the Federal Register notice and qualify for one of the exceptions to the electronic submission requirement and submit, no later than two weeks before the application deadline date, a written statement to the Department that you qualify for one of these exceptions. If electronic submission is optional and you have problems that you are unable to resolve before the deadline date and time for electronic applications, please follow the transmittal instructions for hard copy applications in the Federal Register notice and get a hard copy application postmarked by midnight on the deadline date. (See the Federal Register notice for detailed instructions.)

Helpful Hints When Working with Grants.gov

Please go to http://www.grants.gov/web/grants/support.html for help with Grants.gov. For additional tips related to submitting grant applications, please refer to the Grants.gov Applicant FAQs found at this Grants.gov link: http://www.grants.gov/web/grants/applicants/applicant-faqs.html as well as additional information on Workspace at https://www.grants.gov/web/grants/applicants/applicant-faqs.html#workspace.

Dial-Up Internet Connections

When using a dial up connection to upload and submit your application, it can take significantly longer than when you are connected to the Internet with a high-speed connection, e.g. cable modem/DSL/T1. While times will vary depending upon the size of your application, it can take a few minutes to a few hours to complete your grant submission using a dial up connection. If you do not have access to a high-speed connection and electronic submission is required, you may want to consider following the instructions in the Federal Register notice to obtain an exception to the electronic submission requirement no later than two weeks before the application deadline date. (See the Federal Register notice for detailed instructions.)

Attaching Files – Additional Tips

Please note the following tips related to attaching files to your application:

· When you submit your application electronically, you must upload any narrative sections and all other attachments to your application as files in either Portable Document Format (PDF) or Microsoft Word. Although applicants have the option of uploading any narrative sections and all other attachments to their application in either PDF or Microsoft Word, we recommend applicants submit all documents as read-only flattened PDFs, meaning any fillable PDF files must be saved and submitted as non-fillable PDF files and not as interactive or fillable PDF files, to better ensure applications are processed in a more timely, accurate, and efficient manner.

· Grants.gov cannot process an application that includes two or more files that have the same name within a grant submission. Therefore, each file uploaded to your application package should have a unique file name.

· When attaching files, applicants should follow the guidelines established by Grants.gov on the size and content of file names. Uploaded file names must be fewer than 50 characters, and, in general, applicants should not use any special characters. However, Grants.gov does allow for the following UTF-8 characters when naming your attachments: A-Z, a-z, 0-9, underscore, hyphen, space, period, parenthesis, curly braces, square brackets, ampersand, tilde, exclamation point, comma, semi colon, apostrophe, at sign, number sign, dollar sign, percent sign, plus sign, and equal sign. Applications submitted that do not comply with the Grants.gov guidelines will be rejected at Grants.gov and not forwarded to the Department.

· Applicants should limit the size of their file attachments. Documents submitted that contain graphics and/or scanned material often greatly increase the size of the file attachments and can result in difficulties opening the files. For reference, the average discretionary grant application package with all attachments is less than 5 MB. Therefore, you may want to check the total size of your package before submission.

I. Background Information

PROGRAM OVERVIEW

Program Office: Office of Career, Technical, and Adult Education

Grant Name: Tribally Controlled Postsecondary Career and Technical Institutions Program (TCPCTIP)

CFDA Number: 84.245A Grant Type: Discretionary/Competitive Grant

Program Description: The purpose of the TCPCTIP is to fund grants to tribally controlled postsecondary career and technical institutions for career and technical education programs for Indian students and for the institutional support costs of the grant.

Authorizing Legislation Section 117 of the Carl D. Perkins Career and Technical Education Act of 2006, as amended by the Strengthening Career and Technical Education for the 21st Century Act (Pub. L. 115–224) (Perkins V or the Act) authorizes the Secretary to make grants to tribally controlled postsecondary career and technical institutions that do not receive Federal support under Title I of the Tribally Controlled Colleges and Universities Assistance Act of 1978 (25 U.S.C. 1802, et seq.) or the Navajo Community College Act (Pub. L. 92–189; 85 Stat. 646) for career and technical education programs for Indian students and for the institutional support costs of the grant.

II. Basic Application Information

IMPORTANT

Applications may be submitted through Grants.gov or submitted using the paper format. The deadline for submission of all applications is July 25, 2019 at 11:59:59 p.m. Eastern Time.

TCPCTIP (84.245A) Application available: June 25, 2019 Pre-Application Information Webinar for potential applicants: For information about a pre-application webinar or potential future webinars, visit the Perkins Collaborative Resource Network (PCRN) at http://cte.ed.gov/.

Intent to Apply: July 5, 2019 Deadline for transmitting applications: July 25, 2019 Estimated Award Announcement: August 30, 2019

TRIBALLY CONTROLLED POSTSECONDARY CAREER AND

TECHNICAL INSTITUTIONS PROGRAM

Competition Design Elements Notice Inviting Applications The full text of the Notice Inviting Applications (NIA) for the FY 2019 TCPCTIP grant competition can be found on the Federal Register Web site at:

https://www.govinfo.gov/content/pkg/FR-2019-06-25/pdf/2019-13488.pdf

For convenience, the FY 2019 TCPCTIP NIA is also posted on the PCRN website.

Deadline

All applications must be submitted on or before 11:59:59 p.m. Eastern Time on July 25, 2019. Your application must be fully uploaded and submitted, and must be date and time stamped by the Grants.gov system no later than 11:59:59 p.m. Eastern Time, Washington, D.C. time, on the application deadline date.

Late applications will not be accepted. The Department is required to enforce the established deadline to ensure fairness to all applicants. No changes or additions to an application will be accepted after the deadline date and time. Only applications that are successfully submitted by the established deadline will be peer reviewed.

An applicant may check the status of its application, any time after submission, by using the "Track My Application" feature available from the upper navigation on the Grants.gov site. Applicants may also check the status of a submission by logging into their Grants.gov account using the Applicant Login. After logging in, an applicant should click on the "Check Application Status" link on the left-hand menu.

Application Package

Please note that the TCPCTIP Application Package is for applicants to download and use as a guide only.

Intent to Apply

Applicants are encouraged to notify the Department of the intent to submit an application for TCPCTIP funding by sending a short email message with the applicant’s organization’s name and address to gwen.washington@ed.gov with “Intent to Apply” in the email subject line. Applicants who do not provide this notification may still apply for funding.

Submission of Paper Applications by Mail.

If you submit your application in paper format by mail (through the U.S. Postal Service or a commercial carrier), you must mail the original and two copies of your application, on or before the application deadline date, to the Department at the following address:

U.S. Department of Education

Application Control Center

Attention: (CFDA Number 84.245A)

LBJ Basement Level 1

400 Maryland Avenue, SW.

Washington, DC 20202-4260

You must show proof of mailing consisting of one of the following:

(1) A legibly dated U.S. Postal Service postmark.

(2) A legible mail receipt with the date of mailing stamped by the U.S. Postal Service.

(3) A dated shipping label, invoice, or receipt from a commercial carrier.

(4) Any other proof of mailing acceptable to the Secretary of the U.S. Department of Education.

If you mail your application through the U.S. Postal Service, we do not accept either of the following as proof of mailing:

(1) A private metered postmark.

(2) A mail receipt that is not dated by the U.S. Postal Service.

Note: The U.S. Postal Service does not uniformly provide a dated postmark. Before relying on this method, you should check with your local post office. We will not consider applications postmarked after the application deadline date.

Submission of Paper Applications by Hand Delivery.

If you submit your application in paper format by hand delivery, you (or a courier service) must deliver the original and two copies of your application by hand, on or before the application deadline date, to the Department at the following address:

U.S. Department of Education

Application Control Center

Attention: (CFDA Number 84.245A)

550 12th Street, SW.

Room 7039, Potomac Center Plaza

Washington, DC 20202-4260

The Application Control Center accepts hand deliveries daily between 8:30am and 4:30:00 p.m., Washington, DC time, except Saturdays, Sundays, and Federal holidays.

Note for Mail or Hand Delivery of Paper Applications: If you mail or hand deliver your application to the Department—

(1) You must indicate on the envelope and -- if not provided by the Department -- in Item 11 of the SF 424 the CFDA number, including suffix letter, if any, of the competition under which you are submitting your application; and

(2) The Application Control Center will mail to you a notification of receipt of your grant application. If you do not receive this notification within 15 business days from the application deadline date, you should call the U.S. Department of Education Application Control Center at (202) 245-6288.

Application Package Please note that the TCPCTIP Application Package is for applicants to download and use as a guide only.

Intent to Apply We will be able to develop a more efficient process for reviewing grant applications if we can anticipate the number of applicants that intend to apply for funding under this competition. Therefore, we strongly encourage each potential applicant to notify us of the applicant’s intent to submit an application for funding by sending a short email message. This short email should provide the applicant organization’s name and address. Please send this email notification to gwen.washington@ed.gov with “Intent to Apply” in the email subject line, by July 5, 2019. Applicants that do not provide this email notification may still apply for funding.

III. Eligibility The following entities are eligible to apply under this competition:

Any Tribally Controlled Postsecondary Career and Technical Institution is eligible to apply for a grant under this program if it is not receiving Federal support under title I of the Tribally Controlled College or University Assistance Act of 1978 (25 U.S.C. 1802 et seq.), or the Navajo Community College Act (Public Law 92-189; 85 Stat. 646).

IV. Requirements Application Requirements:

The application requirements are from the Notice of Final Requirements and Definitions--Tribally Controlled Postsecondary Career and Technical Institutions Program (Notice of Final Requirements and Definitions), which was published in the Federal Register on June 4, 2019 (84 FR 25773). All applicants must meet the application requirements in order to be considered for funding.

To receive a TCPCTIP grant, an applicant must include the following in its application:

(a) Documentation showing that the applicant is eligible, according to each of the requirements in the Eligible Applicants section of this notice (and pursuant to section 117(a) and (d) of Perkins V), including meeting the definition of the terms “Tribally Controlled Postsecondary Career and Technical Institution” and “Institution of Higher Education” (e.g., proof of the institution’s accreditation status) and certification that the institution does not receive Federal support under the Tribally Controlled College or University Assistance Act of 1978 (25 U.S.C. 1801, et seq.) or the Navajo Community College Act (Public Law 92-189; 85 Stat. 646).

(b) Descriptions of the Career and Technical Education programs, including academic courses, to be supported under the proposed TCPCTIP project. Projects funded under this competition must propose organized educational activities that meet the definition of Career and Technical Education, as that term is defined in section 3(5) of the Act.

(c) The estimated number of students to be served by the proposed project in each Career and Technical Education program in each year of the project.

(d) Goals and objectives for the proposed project, including how the attainment of the goals and objectives would further Tribal economic development plans, if any.

(e) A detailed budget identifying the costs to be paid with funds under this program for each year of the project period, and resources available from other Federal, State, and local sources, including any student financial aid, that will be used to achieve the goals and objectives of the proposed project.

(f) A description of the procedure the applicant intends to use to determine student eligibility for Stipends and stipend amounts, and its oversight procedures for the awarding and payment of Stipends.

Program Requirement 1 –Uses of Funds.

The program requirements are from the Act and the Notice of Final Requirements and Definitions.

(a) Funds made available under this program must be used for Career and Technical Education programs for Indian Students and for the Institutional Support Costs of the grant, including the following expenses--

(1) The maintenance and operation of the program, including development costs, costs of basic and special instruction (including special programs for individuals with disabilities and academic instruction), materials, student costs, administrative expenses, boarding costs, transportation, student services, daycare and family support programs for students and their families (including contributions to the costs of education for dependents), and student stipends;

(2) Capital expenditures, including operations and maintenance, minor improvements and repair, and physical plant maintenance costs, for the conduct of programs funded under this section;

(3) Costs associated with repair, upkeep, replacement, and upgrading of the instructional equipment; and

(4) Institutional Support of Career and Technical Education. (20 U.S.C 2327 (b) and (e)) NOTE: TCPCTIP funds must be used for career and technical education programs for Indian students and for the institutional support costs of the grant, including the expenses described in Section 117(e). “Career and technical education” is defined in section 3(5) of the Carl D. Perkins Career and Technical Education Act of 2006, as amended by the Strengthening Career and Technical Education for the 21st Century Act (Perkins V). Please see the complete definition of “Career and Technical Education (CTE),” which is provided in the TCPCTIP Notice Inviting Applications, published in the Federal Register on June 25, 2019.

In reference to the expenditure of TCPCTIP Perkins funds in support of baccalaureate degrees, the following information is provided:

Section 3 (43) of Perkins V defines “recognized postsecondary credential” as the term is defined in section 3(52) of the Workforce Innovation and Opportunity Act (29 U.S.C. 3102):

“(52) RECOGNIZED POSTSECONDARY CREDENTIAL. —The term ‘recognized postsecondary credential’ means a credential consisting of an industry-recognized certificate or certification, a certificate of completion of an apprenticeship, a license recognized by the State involved or Federal Government, or an associate or baccalaureate degree.” Consequently, TCPCTIP funds may be used for career and technical education programs that culminate in “an industry-recognized by the State involved or Federal Government, or an associate or baccalaureate degree.”

Program Requirement 2--Student Stipends.

(a) Stipends may be paid to enable students to participate in a TCPCTIP Career and Technical Education program.

(1) To be eligible for a Stipend, a student must--

(i) Be enrolled in a Career and Technical Education project funded under this program;

(ii) Be in regular attendance in a TCPCTIP project and meet the training institution’s attendance requirement;

(iii) Maintain satisfactory progress in his or her program of study according to the training institution’s published standards for satisfactory progress; and

(iv) Have an acute economic need that prevents participation in a project funded under this program without a Stipend and that cannot be met through a work-study program.

(b) The amount of a Stipend is based on the greater of either the minimum hourly wage prescribed by State or local law or the minimum hourly wage established under the Fair Labor Standards Act.

(c) A grantee may only award a Stipend if the Stipend combined with other resources the student receives does not exceed the student’s financial need. A “student’s financial need” is the difference between the student’s cost of attendance and the financial aid or other resources available to defray the student’s cost of participating in a TCPCTIP project.

(d) To calculate the amount of a student Stipend, a grantee would multiply the number of hours a student actually attends Career and Technical Education instruction by the greater of the amount of the minimum hourly wage that is prescribed by State or local law or by the minimum hourly wage that is established under the Fair Labor Standards Act.

Example: If a grantee uses the Fair Labor Standards Act minimum hourly wage of $7.25 and a student attends classes for 20 hours a week, the student's Stipend would be $145 for the week during which the student attends classes ($7.25 × 20 = $145).

(e) Grantees must maintain records that fully support their decisions to award Stipends and the amounts that are paid, such as proof of a student’s enrollment in a TCPCTIP, Stipend applications, timesheets showing the number of attendance hours confirmed in writing by an instructor, student financial status information, and evidence that a student would not be able to participate in the TCPCTIP project without a Stipend. (20 U.S.C. 1232f; 34 CFR 75.700-75.702, 75.730, and 75.731)

(f) An eligible student may receive a Stipend when taking a course for the first time. However, a Stipend may not be provided to a student who has already taken, completed, and had the opportunity to benefit from a course and is merely repeating the course.

V. Reporting

(a) If you apply for a grant under this competition, you must ensure that you have in place the necessary processes and systems to comply with the reporting requirements in 2 CFR part 170 should you receive funding under the competition. This does not apply if you have an exception under 2 CFR 170.110(b).

(b) At the end of your project period, you must submit a final performance report, including financial information, as directed by the Secretary. If you receive a multiyear award, you must submit an annual performance report that provides the most current performance and financial expenditure information as directed by the Secretary under 34 CFR 75.118. The Secretary may also require more frequent performance reports under 34 CFR 75.720(c). For specific requirements on reporting, please go to www.ed.gov/fund/grant/apply/appforms/appforms.html.

Performance Measures: Under the Government Performance and Results Act of 1993 (GPRA), the Secretary has established the following performance measures for assessing the effectiveness of TCPCTIP:

(a) Number of associate degrees and certificates awarded in Career and Technical Education fields during the preceding school year;

(b) Percent of full-time, first-time degree or certificate-seeking American Indian or Alaska Native undergraduates who graduated within 150 percent of the normal time to program completion;

(c) Percent of full-time, first-time degree or certificate-seeking undergraduates who, within eight years of first enrolling, received a postsecondary award from the institution, remain enrolled at the institution, or who subsequently enrolled at another institution;

(d) Percent of part-time, first-time degree or certificate-seeking undergraduates who, within eight years of first enrolling, received a degree or certificate from the institution, remain enrolled at the institution, or who subsequently enrolled at another institution;

(e) Percent of full-time, non-first-time degree or certificate-seeking undergraduates who, within eight years of first enrolling, received a degree or certificate from the institution, remain enrolled at the institution, or who subsequently enrolled at another institution; and

(f) Percent of part-time, non-first-time degree or certificate-seeking undergraduates who, within eight years of first enrolling, received a degree or certificate from the institution, remain enrolled at the institution, or who subsequently enrolled at another institution.

The use of these indicators for GPRA will relieve reporting burden on TCPCTIP grantees because these indicators are among those that Tribally Controlled Postsecondary Career and Technical Institutions and other institutions of higher education that participate in Federal student aid programs authorized by title IV of HEA now report on annually to the National Center for Education Statistics through the Integrated Postsecondary Education Data System. The Secretary will set GPRA targets and report results separately for each TCPCTIP grantee.

VI. Application Submission Procedures

Submission Procedures To do business with the Department, and to submit your application electronically using Grants.gov, you must:

(1) Have a Data Universal Numbering System (DUNS) number and a Taxpayer Identification Number (TIN);

(2) Register both your DUNS and TIN with the System for Award Management (SAM.gov), the Government’s primary registrant database;

(3) Provide your DUNS and TIN on your application; and

(4) Maintain an active SAM registration with current information while your application is under review by the Department and, if you are awarded a grant, during the project period.

DUNS

The DUNS number is a unique nine-digit number that does not convey any information about the recipient. A built-in check digit helps assure the accuracy of the DUNS number. The ninth digit of each number is the check digit, which is mathematically related to the other digits. It lets computer systems determine if a DUNS number has been entered correctly.

Dun & Bradstreet, a global information services provider, has assigned DUNS numbers to over 43 million companies worldwide. Check with your fiscal office to see if your agency has an assigned DUNS number before contacting Dun & Bradstreet.

You can obtain a DUNS number at no charge by calling 1‑800‑333‑0505 or by completing a D‑U‑N‑S Number request online at the following URL: http://fedgov.dnb.com/webform

TIN

Corporate entities, agencies, institutions, and organizations can obtain a TIN from the Internal Revenue Service (IRS). If you need a new TIN, please allow two to five weeks for your TIN to become active.

SAM

The SAM registration process can take approximately seven business days, but may take upwards of several weeks, depending on the completeness and accuracy of the data you enter into the SAM.gov database. Once your SAM registration is active, it may be 24-48 hours before you can access the information in Grants.gov and submit an application through Grants.gov.

If you are currently registered with SAM, you may not need to make any changes. However, please make certain that the TIN associated with your DUNS number is correct. NOTE: Your agency must update its SAM registration annually.

Grants.gov

In order to submit your application via Grants.gov, you must:

(1) Register as an applicant using the DUNS number your organization used when it registered in SAM; and

(2) Be designated by your organization’s E-Biz Point of Contact as an Authorized Organization Representative (AOR). Details on these steps are outlined at http://www.grants.gov/web/grants/register.html.

For further instructions, see page 5 for the Department’s Grants.gov Submission Procedures and Tips for Applicants.

VII Application Instructions

Electronic Application Format Applicants interested in applying for a TCPCTIP grant should first thoroughly review the TCPCTIP NIA, published in the Federal Register on June 25, 2019. In addition to including the grant competition design elements (eligibility; application and program requirements) and the selection criteria, the NIA will orient applicants to the competition by providing important background information, key definitions, and other substantive requirements of the application process. Applicants should pay close attention to the Selection Criteria as applications will be evaluated and scored against these criteria.

Completing and Submitting Your Application A complete application consists of the following components:

Required Forms:

· ED Standard Forms

· Assurances and Certifications

Application Narrative:

The TCPCTIP grant application will use the following Grants.gov Narrative Forms:

· ED Abstract Narrative Form

· The ED Abstract Narrative Form is where you will attach your project abstract.

· Project Narrative Form

· The Project Narrative Form is where you will attach information that relate to Program Requirements, Application Requirements, and the selection criteria. Applicants should also include a Table of Contents in their applications.

· Budget Narrative Form

· The Budget Narrative Form is where you will attach a line item budget (ED 524) and budget narratives for the proposed project. The budget narratives should identify all costs of the proposed project. The budget should reflect an annual budget for all 5 years of the proposed project.

NOTE: If you have multiple documents to be attached to one of the above narrative sections, it is recommended that you merge them into one .PDF file and upload them to the appropriate narrative.

· Other Attachments Form (upload appendices here)

· The Other Attachments Form is where you will attach the application appendices.

Appendices may include the following:

Individual Resumes for Project Director and Key Personnel (merged into one single PDF file);

Letters of Commitment from project partners, if applicable

Assurance regarding Application Requirement Current Indirect Cost Rate Agreement Addressing Your Questions

You may contact the Department at gwen.washington@ed.gov with general questions. However, applicants should keep in mind that the Department cannot provide guidance on specific applications.

A. Required Forms

Standard Forms Instructions Applicants must submit, along with their project narratives, the required standard forms, assurances, and certifications included in the list below.

• Application for Federal Assistance (SF 424);

NOTE: Please do not attach any narratives, supporting files, or application components to the Standard Form (SF 424). Although this form accepts attachments, the Department of Education will review only materials/files attached to the section labeled “Other Attachments Form.”

• Department of Education Supplemental Information form SF 424;

• Department of Education Budget Summary Form (ED 524) Sections A & B;

• Disclosure of Lobbying Activities (SF-LLL);

• General Education Provisions Act (GEPA) Requirements - Section 427;

• Assurances, Non-Construction Programs (SF 424B); and

• Grants.gov Lobbying form (formerly ED 80-0013 form).

Electronic copies and instructions for the required forms can be downloaded at the following address: https://www2.ed.gov/fund/grant/apply/appforms/appforms.html and can be found in the Grants.gov submission package.

B. APPLICATION NARRATIVE INSTRUCTIONS

INSTRUCTIONS FOR ED ABSTRACT NARRATIVE

Eligible applicants must submit an abstract. The abstract should be attached as a single document to the ED Abstract Form in accordance with the instructions found on Grants.gov. The abstract should be no more than 1-2 paragraphs, (limited to 2000 characters), and should include the following items:

· The primary goal of the project;

· A succinct description of key project objectives and activities;

· A brief description of the key uses of grant funds; and

· A list of participating partners in the project, if applicable.

INSTRUCTIONS FOR PROJECT NARRATIVE

The narrative should be attached as a single document to the Project Narrative Attachment Form in accordance with the instructions found on Grants.gov and should include the following parts in order to expedite the review process:

· A table of contents;

· A description of the proposed project that an applicant would carry out if its application is funded;

· The applicant’s response to the Selection Criteria. The TCPCTIP Grant Program NIA identifies the maximum possible score for each criterion; and The Project Narrative should, as a general matter, follow the order of the Selection Criteria. It should contain clear headings to help the Department staff and peer reviewers match the narrative with the selection criteria because the application will be evaluated and scored against these criteria.

NOTE: Upload any narrative sections and all other application attachments as files in a read-only, non-modifiable, flattened Portable Document Format (PDF). Any fillable PDF documents must be saved as flattened, non-fillable files. Do not upload an interactive or fillable PDF file. If you upload a file type other than a read-only, flattened PDF (e.g., Word, Excel, etc.) or submit a password-protected file, the Department and reviewers will not review that material. Please note that this could result in your application not being considered for funding.

Formatting Guidelines The Department does not impose a page limit on TCPCTIP applications. However, we do recommend that the applicants adhere to the following guidelines:

· A “page” is 8.5" x 11", on one side only, with 1" margins at the top, bottom, and both sides.

· Double space (no more than three lines per vertical inch) all text in the application narrative, including titles, headings, footnotes, quotations, references, and captions, as well as all text in charts, tables, figures, and graphs.

· Use a font that is either 12 point or larger or no smaller than 10 pitch (characters per inch).

· Use one of the following fonts: Times New Roman, or Arial.

C. Budget Narrative

Instructions for budget Narrative The budget narrative should be attached as a single document to the Budget Narrative Attachment Form in accordance with the instructions found on Grants.gov. Ensure that you only attach the U.S. Department of Education approved file types detailed in the NIA (read-only, non-modifiable .pdf files). Also, do not upload any password-protected files to your application. Lengthy file names could result in difficulties with opening and processing your application. We recommend your file names be less than 50 characters.

In accordance with 34 CFR 75.232, Department of Education staff perform a cost analysis of each project recommended for funding to ensure that costs relate to the activities and objectives of the project, are reasonable, allowable and allocable. The budget should only include costs that are allowable, reasonable and necessary for carrying out the objectives of the TCPCTIP project. Rules about allowable costs are set out in 2 C.F.R. 200, as adopted by the Department at 2 C.F.R. 3474. We may delete or reduce costs from the budget during this review.

The budget narrative in each application should be consistent with Section A and Section B of ED Form 524. The budget narrative will serve to meet the requirements of Section C of ED Form 524. It should provide sufficient detail to:

· Give an itemized budget breakdown for each year of the proposed project (60 months);

· Show the basis for estimating the costs of personnel salaries, benefits, project staff travel, materials and supplies, consultants and subcontracts, indirect costs and any other projected expenditures;

· Show the relationship between all budgeted funds and project activities and outcomes;

· Show the total amount that will be expended as shown in the ED Form 524;

· Enable reviewers and project staff to understand how the funds in the ED Form 524 will be used.

To facilitate the review of your Budget Narrative, each applicant must include the following information for each year of the project.

1. Personnel

· Provide the title of each position to be compensated under this project.

· Provide the salary for each position under this project.

· Provide the amount of time (such as hours or percentage of time) to be spent by each position on this project.

· Provide the basis for cost estimates or computations.

· Fees and expenses for consultants should be included under Contractual (line 6).

2. Fringe Benefits

· Give the fringe benefit percentages of all personnel included under Personnel.

· Provide the rate and base on which fringe benefits are calculated.

· Do not include fringe benefits for salaries and wages that are treated as part of the indirect cost.

· Leave the line blank if needed.

3. Travel

· Explain the purpose of the travel, how it aligns with the project goals and objectives, and who will travel.

· Provide an estimate for the number of trips and points of origin and destination.

· Provide an estimated cost for each trip.

4. Equipment

· The Department does not expect budgeted equipment purchases necessary for implementation under the TCPCTIP, but there may be rare cases that justify equipment.

· Indicate the cost of tangible, non-expendable personal property that has a usefulness greater than one year and acquisition costs that are the lesser of the capitalization level established by the applicant entity for financial statement purposes or $5,000 per article. Lower limits may be established to maintain consistency with the applicant’s purchasing policy.

· Indicate the type and estimated unit cost for each item to be purchased.

· Provide strong justification of the need for items of equipment to be purchased.

· Provide the basis for cost estimates or computations.

5. Supplies

· Supplies purchased with grant funds should directly benefit the project and be necessary for achieving project goals.

· Direct supplies and materials differ from equipment in that they are consumable, expendable, and of a relatively low unit cost. Provide an estimate of supplies by nature of expense or general category (e.g., instructional materials, office supplies, etc.).

· Explain the purpose of the supplies and how they relate to project success.

· Provide the basis for cost estimates or computations.

· Individual pieces of equipment that are under $5,000 per unit are generally considered supplies. However, as noted in the example under Equipment, an applicant’s organization may have a different equipment policy.

6. Contractual

· The contractual category should include all costs specifically incurred with actions that the applicant takes in conjunction with an established internal procurement system.