PKG00250381-instructions..pdf

OMB No. 1121-0329 Approval Expires 11/30/2020

U.S. Department of Justice Office of Justice Programs Bureau of Justice Assistance

The U.S. Department of Justice (DOJ), Office of Justice Programs (OJP) Bureau of Justice Assistance (BJA) is seeking applications for the Justice and Mental Health Collaboration Program. This program furthers the Department’s priorities by providing support to law enforcement and other criminal justice agencies to partner with mental health agencies and reduce crime and recidivism associated with people with mental illnesses.

Justice and Mental Health Collaboration Program FY 2019 Competitive Grant Announcement

Applications Due: June 25, 2019

Eligibility

Eligible applicants are states, units of local government, and federally recognized Indian tribal governments (as determined by the Secretary of the Interior). BJA will only accept applications that demonstrate that the proposed project will be administered jointly by an agency with responsibility for criminal or juvenile justice activities and a mental health agency.

Only one agency is responsible for the submission of the application in Grants.gov. This lead agency must be a state agency, unit of local government, or federally recognized Indian tribal government. Under this solicitation, only one application by any particular applicant entity will be considered. Any others must be proposed as subrecipients (“subgrantees").1 An entity may, however, be proposed as a subrecipient (subgrantee) in more than one application. The applicant must be the entity that would have primary responsibility for carrying out the award, including administering the funding and managing the entire project.

Per Public Law 108-414, a “criminal or juvenile justice agency” is an agency of state or local government or its contracted agency that is responsible for detection, arrest, enforcement, prosecution, defense, adjudication, incarceration, probation, or parole relating to the violation of the criminal laws of that state or local government (sec. 2991(a)(3)). A “mental health agency” is an agency of state or local government or its contracted agency that is responsible for mental health services or co-occurring mental health and substance abuse services (sec. 2991(a)(5)).

A substance abuse agency is considered an eligible applicant if that agency provides services to individuals with co-occurring mental illness and substance abuse.

All recipients and subrecipients (including any for-profit organization) must forgo any profit or management fee.

1 For additional information on subawards, see "Budget and Associated Documentation" under Section D. Application and Submission Information.

https://www.usdoj.gov/ https://ojp.gov/ https://www.bja.gov/ https://www.bja.gov/

BJA-2019-15099

BJA may elect to fund applications submitted under this FY 2019 solicitation in future fiscal years, dependent on, among other considerations, the merit of the applications and on the availability of appropriations.

Deadline

Applicants must register with Grants.gov at https://www.grants.gov/web/grants/register.html prior to submitting an application. All applications are due by 11:59 p.m. eastern time on June 25, 2019.

To be considered timely, an application must be submitted by the application deadline using Grants.gov, and the applicant must have received a validation message from Grants.gov that indicates successful and timely submission. OJP urges applicants to submit applications at least 72 hours prior to the application due date, to allow time for the applicant to receive validation messages or rejection notifications from Grants.gov, and to correct in a timely fashion any problems that may have caused a rejection notification.

OJP encourages all applicants to read this Important Notice: Applying for Grants in Grants.gov.

For additional information, see How To Apply in Section D. Application and Submission Information.

Contact Information

For technical assistance with submitting an application, contact the Grants.gov Customer Support Hotline at 800–518–4726, 606–545–5035, at https://www.grants.gov/web/grants/support.html, or at support@grants.gov. The Grants.gov Support Hotline operates 24 hours a day, 7 days a week, except on federal holidays.

An applicant that experiences unforeseen Grants.gov technical issues beyond its control that prevent it from submitting its application by the deadline must email the contact identified below within 24 hours after the application deadline to request approval to submit its application after the deadline. Additional information on reporting technical issues appears under “Experiencing Unforeseen Grants.gov Technical Issues” in the How To Apply section.

For assistance with any unforeseen Grants.gov technical issues beyond an applicant’s control that prevent it from submitting its application by the deadline, or any other requirement of this solicitation, contact the National Criminal Justice Reference Service (NCJRS) Response Center:

toll-free at 800–851–3420; via TTY at 301–240–6310 (hearing impaired only); email grants@ncjrs.gov; fax to 301–240–5830; or web chat at https://webcontact.ncjrs.gov/ncjchat/chat.jsp. The NCJRS Response Center hours of operation are 10:00 a.m. to 6:00 p.m. eastern time, Monday through Friday, and 10:00 a.m. to 8:00 p.m.

eastern time on the solicitation close date.

Grants.gov number assigned to this solicitation: BJA-2019-15099

Release date: April 23, 2019 https://www.grants.gov/web/grants/register.html https://ojp.gov/funding/Apply/Grants-govInfo.htm https://www.grants.gov/web/grants/support.html mailto:support@grants.gov mailto:grants@ncjrs.gov https://webcontact.ncjrs.gov/ncjchat/chat.jsp

Contents A. Program Description

Overview Program-specific Information Objectives and Deliverables Evidence-Based Programs or Practices

Information Regarding Potential Evaluation of Programs and Activities………………………...9 B. Federal Award Information

Type of Award Financial Management and System of Internal Controls Budget Information Cost Sharing or Matching Requirement Pre-award Costs (also known as Pre-agreement Costs) Limitation on Use of Award Funds for Employee Compensation; Waiver Prior Approval, Planning, and Reporting of Conference/Meeting/Training Costs Costs Associated with Language Assistance (if applicable)

C. Eligibility Information D. Application and Submission Information

What an Application Should Include How To Apply

E. Application Review Information Review Criteria Review Process

F. Federal Award Administration Information Federal Award Notices Administrative, National Policy, and Other Legal Requirements General Information about Post-Federal Award Reporting Requirements

G. Federal Awarding Agency Contact(s) H. Other Information

Freedom of Information Act and Privacy Act (5 U.S.C. 552 and 5 U.S.C. 552a) Provide Feedback to OJP Appendix A: Application Checklist

Justice and Mental Health Collaboration Program FY 2019 Competitive Grant Announcement

CFDA # 16.745

A. Program Description

Overview The Justice and Mental Health Collaboration Program (JMHCP) supports cross-system collaboration to improve responses and outcomes for individuals with mental illnesses (MI) or co-occurring mental illness and substance abuse (CMISA) who come into contact with the justice system. This program supports officer and public safety and violence reduction through social service and other partnerships that will enhance and increase law enforcement responses to people with MI and CMISA.

Statutory Authority This program is authorized by the Mentally Ill Offender Treatment and Crime Reduction Act of 2004 (MIOTCRA) (Public Law 108-414), and the Mentally Ill Offender Treatment and Crime Reduction Reauthorization and Improvement Act of 2008 (Public Law 110-416), as amended by the 21st Century Cures Act (Public Law 114-255). Additional authority for awards under this solicitation may be provided by the Consolidated Appropriations Act, 2019, Public Law No. 116- 6, 133 Stat 13, 114.

Program-specific Information There is a lack of effective community-based behavioral health crisis services which often causes law enforcement to be the de facto first responders to people in mental health crisis. In fact, law enforcement is often called for assistance and responds when no crime had been previously committed. A deficit in mental health crisis services and a lack of effective collaboration between criminal justice and mental health agencies cause a disproportionate number of people with mental illnesses to be arrested and placed in jails for longer than average stays. It also exposes law enforcement to potentially volatile circumstances.

BJA offers three specific categories for communities to access federal funding and technical assistance to develop solutions that will help address this problem.

Category 1 supports counties as they go through collaborative planning and implementation phases in improving their comprehensive response to people with mental illness that come into contact with the justice system.

Category 2 focuses on the interaction of law enforcement and people with mental illness.

Applicants to this category generally are law enforcement agencies.

Category 3 invites projects from anywhere within the criminal justice system where that system may interact with people who have mental illness. Category 3 is a fairly wide open category of funding, and applicants range from agencies such as law enforcement, prosecution, courts, corrections, and parole and probation.

Prior to applying, applicants are encouraged to review Reducing the Number of People with Mental Illnesses in Jail: Six Questions County Leaders Need to Ask and Police-Mental Health https://stepuptogether.org/toolkit https://stepuptogether.org/toolkit https://csgjusticecenter.org/law-enforcement/publications/police-mental-health-collaborations-a-framework-for-implementing-effective-law-enforcement-responses-for-people-who-have-mental-health-needs/

Collaborations: A Framework for Implementing Effective Law Enforcement Responses for People Who Have Mental Health Needs and/or complete the Stepping Up County Self- Assessment Tool to identify areas of priority focus for strategic planning through a Category 1 or 2 project and the implementation of Category 3 projects.

Objectives, Deliverables, and Activities by Funding Category

Category 1: Collaborative County Approaches to Reducing the Prevalence of Individuals with Serious Mental Illnesses in Jails. Competition ID: BJA-2019-15100

Objective Through a two-phase process consisting of planning and implementation, grantees will develop a systemwide coordinated approach to safely reduce the prevalence of low risk individuals with MI and CMISA in local jails. The application must address what activities will be funded under both the planning and implementation phases of the grant award period.

Deliverables and Activities Phase 1- Planning: Up to $100,000 of grant funds may be used to follow and document the steps laid out in the Category 1 Planning and Implementation (P&I) Guide at https://csgjusticecenter.org/mental-health/posts/fy2018-planning-and-implementation-guide-for-jmhcp-category-1-grantees/. BJA will provide no-cost, customized training and technical assistance to support this phase. This phase is estimated to require 8 months of the grant period to complete (to begin after OJP provides final budget approval). At the conclusion of Phase 1, the grantee will have a BJA-approved P&I Guide that will assist it in addressing the unique nature of its justice and mental health issues.

During Phase 1, grant funds may be used to support the following activities:

1. Establish a team (or utilize a pre-existing team) of county leaders, relevant stakeholders, and decision makers from multiple agencies to engage in the planning process.

2. Develop a plan to conduct timely screening and assessments for MI and CMISA and for risk of recidivism.

3. Establish baselines for four key outcome measures: (1) the number of people with MI and

CMISA booked into jail, (2) their average length of stay, (3) percentage of people connected to treatment, and (4) their recidivism rates.

4. Conduct a comprehensive process analysis and inventory of services to determine existing policies, practices, programs, and treatments; and identify service capacity and gaps as well as evidence-based programs and practices.

5. Prioritize policy, practice, and funding improvements and estimate the impact of new strategies.

6. Establish a process for tracking the impact of the plan on the four key outcomes. (Applicants may consider engaging a research partner/evaluator to ensure outcomes are being evaluated effectively.)

7. Design a data-integration/data-matching system between jails and community service providers to better understand patterns of people considered “high utilizers” of multiple crisis systems.

Phase 2- Implementation: Upon BJA approval of the P&I Guide developed in Phase 1, the grantee will be authorized to spend the remaining grant funds on directly related implementation activities.

https://csgjusticecenter.org/law-enforcement/publications/police-mental-health-collaborations-a-framework-for-implementing-effective-law-enforcement-responses-for-people-who-have-mental-health-needs/ https://csgjusticecenter.org/law-enforcement/publications/police-mental-health-collaborations-a-framework-for-implementing-effective-law-enforcement-responses-for-people-who-have-mental-health-needs/ https://tool.stepuptogether.org/ https://tool.stepuptogether.org/ https://csgjusticecenter.org/mental-health/posts/fy2018-planning-and-implementation-guide-for-jmhcp-category-1-grantees/ https://csgjusticecenter.org/mental-health/posts/fy2018-planning-and-implementation-guide-for-jmhcp-category-1-grantees/

Category 2: Strategic Planning for Law Enforcement and Mental Health Collaboration.

Competition ID: BJA-2019-15101

Objectives

1. Effectively utilize law enforcement’s and community service provider’s time by planning new approaches or enhanced responses to calls for service regarding people with mental illness.

2. Improve officer and civilian safety during calls for service involving people with MI and

CMISA.

Deliverables and Activities Grant funds may be used to support the following activities:

1. Establish an interagency workgroup including law enforcement, behavioral health, and all other major stakeholders (e.g., 911 and dispatch, hospitals, courts, corrections, and housing).

2. Designate a law enforcement agency project coordinator in a position of authority to review data on performance and adherence to policies and procedures, ensure day-to-day operations are in line with the PMHC mission, and coordinate partner outreach.

3. Review (and revise as needed) existing protocols to respond to people who have MI and CMISA, including interagency agreements, screening and guidance for mental health calls for service, and information sharing.

4. Review (and revise as needed) existing officer mental health training to manage and defuse encounters with people exhibiting MI and CMISA. Include call-takers/dispatch training and provide options to inform and aid responding officers through the use of such options as premise-alert forms at http://papremisealert.com/us/wp-content/uploads/Microsoft-Word-Premise-Alert-Form-8-13.doc.pdf.

5. Assess existing behavioral care resources (e.g., crisis hotlines, mobile outreach, crisis facilities, outpatient treatment, etc.), identify gaps in services, and prioritize behavioral health resources for the PMHC strategy.

6. Assess the ability to track mental health-related calls for service and dispositions (e.g., repeat calls for the same individuals, duration of calls for service) and develop additional capacity to analyze and track.

7. Design data-integration/data-matching systems between law enforcement and community service providers to better understand patterns of people considered “high utilizers” of multiple services such as healthcare, housing, and use of EMS to improve and increase coordination, response, and community capacity.

8. Organize, with technical assistance, a team of at least 2 collaborative project partners— 1 law enforcement and 1 mental health partner representative—to travel and engage in peer-to-peer learning with 1 of 10 BJA-established Law Enforcement Mental Health Collaboration learning sites as part of the strategic planning process.2

9. Develop a process for reviewing and improving performance data to promote additional PMHC capacity and long-term sustainability.

Category 3: Planning, Implementation, and Expansion Competition. ID: BJA-2019-15102

Objective In order to increase public safety and reduce recidivism among high risk people with MI and CMISA, Category 3 funds law enforcement, prosecution, court-based, corrections, and/or parole

2 https://csgjusticecenter.org/law-enforcement/projects/mental-health-learning-sites/ https://csgjusticecenter.org/law-enforcement/projects/mental-health-learning-sites/ and probation initiatives. The grant application will address activities to be funded under two phases of the grant award period: planning and implementation.

Deliverables and Activities Phase 1- Planning: Up to $150,000 of grant funds may be used to follow and document the steps laid out in the Category 3 Planning and Implementation (P&I) Guide at https://csgjusticecenter.org/mental-health/posts/implementation-guide-for-jmhcp-category-3-grantees/. BJA will provide no-cost, customized training and technical assistance to support this phase. This phase is estimated to require 6 months of the grant period to complete (beginning after the grantee receives OJP budget approval). At the conclusion of Phase 1, the grantee will have a P&I Guide that will assist it in completing the project.

Phase 2- Implementation: After BJA approves the P&I Guide developed by the grantee during Phase 1, remaining grant funds may be used to support the following activities:

1. Training for criminal justice, mental health, and substance misuse treatment personnel.

• Specialized and comprehensive training for law enforcement personnel, through state academies and local departments, on procedures to identify and respond appropriately to incidents in which individuals with mental illness are involved, such as Crisis Intervention Team training3 or other PMHC model.4

• Training staff, including supervising officers, to provide highly specialized and skilled evidence-based services targeting mental health and criminogenic needs.

• Cross-system training of criminal justice personnel and community-based mental health and substance abuse providers. Training should facilitate collaboration and enhance the competency of personnel working with individuals who have MI in the criminal justice system. Training areas may include behavioral health and criminogenic risk and needs, case management, trauma-informed care, crisis responses, and integrated treatment and supervision strategies.

2. Screening, assessment, and information-sharing processes to identify individuals with MI or CMISA in order to appropriately inform decisionmaking and prioritize limited resources and identify needed capacity. A criminogenic risk/need assessment must be completed for all program participants.

3. Developing specialized caseloads for people on community supervision with more significant mental health needs and higher risk of reoffending. For law enforcement, this could include implementing or enhancing a crisis or receiving center for individuals in the custody of law enforcement to assess for MI or CMISA treatment needs.

4. Case management and service coordination including evidence-based treatment models that are tailored to meet the assessed mental health, substance abuse, and criminogenic needs of the target population; case management and service coordination; or evidence-based or promising mental health treatment practices shown to improve clinical outcomes for people with serious mental illnesses.5

3 In 2018 BJA made publicly available: Effective Community Responses to Mental Health Crisis, A National Curriculum for Law Enforcement,www.bja.gov/CITmaterials 4 The PMHC toolkit provides information regarding designing a model strategy for police and their mental health partners: https://pmhctoolkit.bja.gov/.

5 OJP’s CrimeSolutions.gov website is one resource that applicants may use to find information about evidence-based programs in criminal justice, juvenile justice, and crime victim services; See also The National Registry of Evidence-Based Programs and Practices. Note that programs listed in CrimeSolutions.gov does not mean a strategy is “recommended” or that it has been demonstrated to achieve positive results in all circumstances. Applicants must document that the selected practice is appropriate for the specific target population and purposes of their projects.

https://csgjusticecenter.org/mental-health/posts/implementation-guide-for-jmhcp-category-3-grantees/ https://csgjusticecenter.org/mental-health/posts/implementation-guide-for-jmhcp-category-3-grantees/ http://www.bja.gov/CITmaterials https://pmhctoolkit.bja.gov/ https://crimesolutions.gov/

5. Information sharing within and across criminal justice and behavioral health treatment agencies to make eligibility determinations, and ensure direct connections to treatment services in the community. For law enforcement this could include developing or enhancing computerized information systems to provide timely information to law enforcement, which can foster the systematic analysis of incidents involving people with MI and CMISA.

Category 1 Priority Considerations Priority consideration will be given to jurisdictions able to demonstrate one or more of the following.

a) Passed a resolution (a template resolution can be found at: https://stepuptogether.org/stepping-up-initiative-county-resolution-template.)

b) Completed the Stepping Up Assessment Tool

c) Established a representative planning team or criminal justice coordinating council comprised of key leaders from the justice and behavioral health systems

d) Assigned a project coordinator to work across agencies to manage the planning process

e) Partnered with a local research organization/university to assist with local evaluation, data collection, or performance measurement

Please visit the Stepping Up website at https://stepuptogether.org/ for information about each of these considerations.

Category 3 Priority Considerations

1. Program Evaluation

To determine program effectiveness, BJA strongly urges applicants to consider a partnership with a local research organization or university that can objectively assist with data collection, performance measurement, and local evaluation.

2. Provision of Services for Female Offenders Consistent with the Mentally Ill Offender Treatment and Crime Reduction Reauthorization and Improvement Act of 2008 (Sec. 3 (c)(2)), priority will be given to applications that promote effective strategies for identification and treatment of female offenders with MI and

CMISA.

Legally Required Target Population Requirements for Category 3 Applicants Proposing to Provide Direct Services Current research points toward the “Risk-Need-Responsivity” (RNR) model for how corrections and judicial authorities should identify and prioritize individuals to receive appropriate interventions. Priority should be given to those at higher risk for recidivism and higher criminogenic need, as determined by validated actuarial risk and need assessment. Per the 21st Century Cures Act (§ 14028 (a)(2)(9)), grant funds must be used to support a target population that includes adults or juveniles who:

• Have been diagnosed as having MI or CMISA or manifest obvious signs of MI or CMISA during arrest or confinement or before any court;

• Have been unanimously approved for participation in a program funded under this solicitation by (as appropriate) the relevant prosecuting attorney, defense attorney, probation or corrections official, judge, and a representative from the relevant mental https://stepuptogether.org/stepping-up-initiative-county-resolution-template https://stepuptogether.org/stepping-up-initiative-county-resolution-template https://tool.stepuptogether.org/ https://stepuptogether.org/ http://www.gpo.gov/fdsys/pkg/PLAW-110publ416/pdf/PLAW-110publ416.pdf https://www.congress.gov/114/bills/hr34/BILLS-114hr34eah.pdf https://www.congress.gov/114/bills/hr34/BILLS-114hr34eah.pdf health agency, and having been determined by each of these relevant individuals to not pose a risk of violence to any person in the program, or the public6; and

• Have not been charged with or convicted of any sex offense (as defined at 34 U.S.C.

§20911) or any offense relating to the sexual exploitation of children, or murder or assault with intent to commit murder.

The objectives and deliverables are directly related to the performance measures that demonstrate the results of the work completed, as set out in Section D. Application and Submission Information, under "Program Narrative."

Evidence-based Programs or Practices OJP strongly emphasizes the use of data and evidence in policy making and program development in criminal justice, juvenile justice, and crime victim services. OJP is committed to:

• Improving the quantity and quality of evidence OJP generates.

• Integrating evidence into program, practice, and policy decisions within OJP and the field.

• Improving the translation of evidence into practice.

OJP considers programs and practices to be evidence-based when their effectiveness has been demonstrated by causal evidence, generally obtained through one or more outcome evaluations. Causal evidence documents a relationship between an activity or intervention (including technology) and its intended outcome, including measuring the direction and size of a change, and the extent to which a change may be attributed to the activity or intervention. Causal evidence depends on the use of scientific methods to rule out, to the extent possible, alternative explanations for the documented change. The strength of causal evidence, based on the factors described above, will influence the degree to which OJP considers a program or practice to be evidence-based.

The OJP CrimeSolutions.gov website at https://www.crimesolutions.gov is one resource that applicants may use to find information about evidence-based programs in criminal justice, juvenile justice, and crime victim services.

Information Regarding Potential Evaluation of Programs and Activities The Department of Justice has prioritized the use of evidence-based programming and deems it critical to continue to build and expand the evidence informing criminal and juvenile justice programs to reach the highest level of rigor possible. Therefore, applicants should note that the OJP may conduct or support an evaluation of the programs and activities funded under this solicitation. Recipients and sub-recipients will be expected to cooperate with program-related

6 For court-based programs, in addition to the requirements listed above, in determining a defendant’s eligibility for participation in a program funded under this solicitation, the relevant prosecuting attorney, defense attorney, probation or corrections official, judge, and mental health or substance abuse agency representative must take into account the following considerations: (1) whether the participation of the defendant in the program would pose a substantial risk of violence to the community; (2) the criminal history of the defendant and the nature and severity of the offense for which the defendant is charged; (3) the views of any relevant victims to the offense; (4) the extent to which the defendant would benefit from participation in the program; (5) the extent to which the community would realize cost savings because of the defendant's participation in the program; and (6) whether the defendant satisfies the eligibility criteria for program participation unanimously established by the relevant prosecuting attorney, defense attorney, probation or corrections official, judge, and mental health or substance abuse agency representative.

https://www.crimesolutions.gov/ assessments or evaluation efforts, including through the collection and provision of information or data requested by OJP (or its designee) for the assessment or evaluation of any activities and/or outcomes of those activities funded under this solicitation. The information or data requested may be in addition to any other financial or performance data already required under this program.

Encouraging Program Investments in Economically-Distressed Communities (Qualified Opportunity Zones) Under this program, OJP will, as appropriate, give priority consideration in award decisions to applications that propose projects that directly benefit federally designated Qualified Opportunity Zones (QOZ).7 In order to assist OJP in considering this factor, applicants should include information in the application that specifies how the project will generate information about enhancing public safety in the specified QOZs. For resources on QOZs, and for a current list of designated QOZs, see the U.S. Department of the Treasury’s resource webpage, accessible at https://www.cdfifund.gov/pages/opportunity-zones.aspx.

B. Federal Award Information

BJA expects to make up to 57 awards for an estimated total of $23,000,000. Specific award amounts and performance periods are identified below.

BJA may, in certain cases, provide additional funding in future years to awards made under this solicitation, through continuation awards. In making decisions regarding continuation awards, OJP will consider, among other factors, the availability of appropriations, when the program or project was last competed, OJP’s strategic priorities, and OJP’s assessment of both the management of the award (for example, timeliness and quality of progress reports), and the progress of the work funded under the award.

All awards are subject to the availability of appropriated funds and to any modifications or additional requirements that may be imposed by law.

Category 1: Collaborative County Approaches to Reducing the Prevalence of Individuals with Serious Mental Illnesses in Jails Grant amount: Up to $300,000 for jurisdictions with populations fewer than 100,000, up to $400,000 for jurisdictions with populations between 100,000 and 499,999, and up to $500,000 for jurisdictions with populations of 500,000 or more. Project period: 24 months. Competition ID:

BJA-2019-15100

Category 2: Strategic Planning For Law Enforcement and Mental Health Collaboration Grant amount: Up to $100,000. Project period: 24 months. Competition ID: BJA-2019-15101

Category 3: Implementation and Expansion Grant amount: Up to $750,000. Project period: 36 months. Competition ID: BJA-2019-15102

Type of Award BJA expects to make any award under this solicitation in the form of a grant. See Administrative, National Policy, and Other Legal Requirements, under Section F. Federal Award

7 See Public Law 115-97, Title I, Subtitle C, Part IX, Subpart B, Sec. 13823.

https://www.cdfifund.gov/pages/opportunity-zones.aspx

Administration Information, for a brief discussion of important statutes, regulations, and award conditions that apply to many (or in some cases, all) OJP grants.

Financial Management and System of Internal Controls Award recipients and subrecipients (including recipients or subrecipients that are pass-through entities8) must, as described in the Part 200 Uniform Requirements9 as set out at 2 C.F.R.

200.303:

a) Establish and maintain effective internal control over the Federal award that provides reasonable assurance that [the recipient (and any subrecipient)] is managing the Federal award in compliance with Federal statutes, regulations, and the terms and conditions of the Federal award. These internal controls should be in compliance with guidance in “Standards for Internal Control in the Federal Government” issued by the Comptroller General of the United States and the “Internal Control Integrated Framework”, issued by the Committee of Sponsoring Organizations of the Treadway Commission (COSO).

b) Comply with Federal statutes, regulations, and the terms and conditions of the Federal awards.

c) Evaluate and monitor [the recipient’s (and any subrecipient’s)] compliance with statutes, regulations, and the terms and conditions of Federal awards.

d) Take prompt action when instances of noncompliance are identified including noncompliance identified in audit findings.

e) Take reasonable measures to safeguard protected personally identifiable information and other information the Federal awarding agency or pass-through entity designates as sensitive or [the recipient (or any subrecipient)] considers sensitive consistent with applicable Federal, state, local, and tribal laws regarding privacy and obligations of confidentiality.

To help ensure that applicants understand the applicable administrative requirements and cost principles, OJP encourages prospective applicants to enroll, at no charge, in the DOJ Grants Financial Management Online Training, available at https://onlinegfmt.training.ojp.gov/. This training is required for all OJP award recipients.

Also, applicants should be aware that OJP collects information from applicants on their financial management and systems of internal controls (among other information) which is used to make award decisions. Under Section D. Application and Submission Information, applicants may access and review a questionnaire—the OJP Financial Management and System of Internal Controls Questionnaire—that OJP requires all applicants (other than an individual applying in his/her personal capacity) to download, complete, and submit as part of the application.

8 For purposes of this solicitation, the phrase “pass-through entity” includes any recipient or subrecipient that provides a subaward ("subgrant”) to a subrecipient (subgrantee) to carry out part of the funded award or program. Additional information on proposed subawards is listed under What an Application Should Include, Section 4c of this solicitation.

9 The "Part 200 Uniform Requirements” means the DOJ regulation at 2 C.F.R Part 2800, which adopts (with certain modifications) the provisions of 2 C.F.R. Part 200.

https://onlinegfmt.training.ojp.gov/ https://ojp.gov/funding/Apply/Resources/FinancialCapability.pdf

Budget Information Applicants for Categories 1 and 3 must adequately explain their inability to fund the collaboration program without federal assistance; specify how the federal support will be used to supplement, and not supplant, state, local, Indian tribe, or tribal organization sources of funding that would otherwise be available, including billing third-party resources for services already covered. Outline plans for obtaining the necessary support to continue the proposed collaboration program following federal support.

For questions pertaining to budget and examples of allowable and unallowable costs, see the DOJ Grants Financial Guide at https://ojp.gov/financialguide/DOJ/index.htm.

Additional budget requirements:

• For all applicants, include the amount and source of matching funding (see below).

• Category 1 and 3 applicants must set aside an adequate amount of funding to implement a data collection plan.

• Category 1 applicants should structure their budgets to allocate a portion of the budget (up to $100,000 of the total grant award) to complete and submit the required Planning and Implementation Guide within 8 months of receiving final OJP approval of the project budget.

Program budget approval and coordination with a technical assistance coordinator are required to complete and submit the P&I Guide.

• Category 3 applicants should structure their budgets to allocate a portion of the budget (up to $150,000 of the total grant award) to complete and submit the required Planning and Implementation Guide within 6 months of receiving final OJP approval of the project budget.

Program budget approval and coordination with a technical assistance coordinator are required to complete and submit the P&I Guide.

Cost Sharing or Matching Requirement (cash or in-kind) Federal funds awarded under this solicitation may not cover more than 80 percent of the total costs of the project for project years 1 and 2, and 60 percent of the total costs of the project for project year 3. An applicant must identify the source of the 20 percent non-federal portion10 of the total project costs for projects years 1 and 2, and how it will use match funds. In addition, applicants in category 3 proposing a 3rd project year must identify the source of the 40 percent non-federal portion of year 3 project costs, and how it will use match funds. If a successful applicant’s proposed match exceeds the required match amount, and OJP approves the budget, the total match amount incorporated into the approved budget becomes mandatory and subject to audit. (“Match” funds may be used only for purposes that would be allowable for the federal funds.) Recipients may satisfy this match requirement with either cash or in-kind services. See the DOJ Grants Financial Guide at https://ojp.gov/financialguide/DOJ/PostawardRequirements/chapter3.3b.htm for examples of “in-kind” services. The formula for calculating the match is:

10 Indian tribes and tribal organizations that otherwise are eligible for an award may be able to apply certain types of funds received from the federal government (for example, certain funds received under an Indian "self-determination contract") to satisfy all or part of a required "non-federal" match.

https://ojp.gov/financialguide/DOJ/index.htm https://ojp.gov/financialguide/DOJ/PostawardRequirements/chapter3.3b.htm

Federal Award Amount = Adjusted (Total) Project Costs Federal Share Percentage

Required Recipient’s Share Percentage x Adjusted Project Cost = Required Match

Example: 80%/20% match requirement: for a federal award amount of $600,000 under Category 3, calculate match as follows:

$600,000 = $750,000 20% x $750,000 = $150,000 match 80%

Example: 60%/40% match requirement: for a federal award amount of $350,000 under Category 3, calculate match as follows:

$350,000 = $583,333 40% x $583,333 = $233,333 match 60%

Example: 25%/75% match requirement: for a federal award amount of $350,000 under Category 3, in year 4, calculate match as follows:

$350,000 = $1,400,000 75% x $1,400,000 = $1,050,000 match 25%

Pre-agreement Costs (also known as Pre-award Costs) Pre-agreement costs are costs incurred by the applicant prior to the start date of the period of performance of the federal award.

OJP does not typically approve pre-agreement costs; an applicant must request and obtain the prior written approval of OJP for all such costs. All such costs incurred prior to award and prior to approval of the costs are incurred at the sole risk of the applicant. (Generally, no applicant should incur project costs before submitting an application requesting federal funding for those costs.) Should there be extenuating circumstances that make it appropriate for OJP to consider approving pre-agreement costs, the applicant may contact the point of contact listed on the title page of this solicitation for the requirements concerning written requests for approval. If approved in advance by OJP, award funds may be used for pre-agreement costs, consistent with the recipient’s approved budget and applicable cost principles. See the section on Costs Requiring Prior Approval in the DOJ Grants Financial Guide at https://ojp.gov/financialguide/DOJ/index.htm for more information.

Limitation on Use of Award Funds for Employee Compensation; Waiver With respect to any award of more than $250,000 made under this solicitation, a recipient may not use federal funds to pay total cash compensation (salary plus cash bonuses) to any employee of the recipient at a rate that exceeds 110 percent of the maximum annual salary payable to a member of the federal government’s Senior Executive Service (SES) at an agency with a Certified SES Performance Appraisal System for that year.11 The 2019 salary table for SES employees is available on the Office of Personnel Management website at https://www.opm.gov/policy-data-oversight/pay-leave/salaries-wages/salary-tables/19Tables/exec/html/ES.aspx. Note: A recipient may compensate an employee at a

11 OJP does not apply this limitation on the use of award funds to the nonprofit organizations listed in Appendix VIII to 2 C.F.R. Part 200.

https://ojp.gov/financialguide/DOJ/index.htm https://www.opm.gov/policy-data-oversight/pay-leave/salaries-wages/salary-tables/19Tables/exec/html/ES.aspx https://www.opm.gov/policy-data-oversight/pay-leave/salaries-wages/salary-tables/19Tables/exec/html/ES.aspx greater rate, provided the amount in excess of this compensation limitation is paid with non-federal funds. (Non-federal funds used for any such additional compensation will not be considered matching funds, where match requirements apply.) If only a portion of an employee's time is charged to an OJP award, the maximum allowable compensation is equal to the percentage of time worked times the maximum salary limitation.

The Assistant Attorney General for OJP may exercise discretion to waive, on an individual basis, this limitation on compensation rates allowable under an award. An applicant that requests a waiver should include a detailed justification in the Budget Narrative of its application. An applicant that does not submit a waiver request and justification with its application should anticipate that OJP will require the applicant to adjust and resubmit the budget.

The justification should address, in the context of the work the individual would do under the award, the particular qualifications and expertise of the individual, the uniqueness of a service the individual will provide, the individual’s specific knowledge of the proposed program or project, and a statement that explains whether and how the individual’s salary under the award would be commensurate with the regular and customary rate for an individual with his/her qualifications and expertise, and for the work he/she would do under the award.

Prior Approval, Planning, and Reporting of Conference/Meeting/Training Costs OJP strongly encourages every applicant that proposes to use award funds for any conference-, meeting-, or training-related activity (or similar event) to review carefully—before submitting an application—the OJP and DOJ policy and guidance on approval, planning, and reporting of such events, available at https://www.ojp.gov/financialguide/DOJ/PostawardRequirements/chapter3.10a.htm. OJP policy and guidance (1) encourage minimization of conference, meeting, and training costs; (2) require prior written approval (which may affect project timelines) of most conference, meeting, and training costs for cooperative agreement recipients, as well as some conference, meeting, and training costs for grant recipients; and (3) set cost limits, which include a general prohibition of all food and beverage costs.

Costs Associated with Language Assistance (if applicable) If an applicant proposes a program or activity that would deliver services or benefits to individuals, the costs of taking reasonable steps to provide meaningful access to those services or benefits for individuals with limited English proficiency may be allowable. Reasonable steps to provide meaningful access to services or benefits may include interpretation or translation services, where appropriate.

For additional information, see the "Civil Rights Compliance" section under “Overview of Legal Requirements Generally Applicable to OJP Grants and Cooperative Agreements - FY 2018 Awards” in the OJP Funding Resource Center at https://ojp.gov/funding/index.htm.

C. Eligibility Information

For eligibility information, see title page.

For information on cost sharing or match requirements, see Section B. Federal Award Information.

https://www.ojp.gov/financialguide/DOJ/PostawardRequirements/chapter3.10a.htm https://ojp.gov/funding/Explore/LegalOverview/index.htm https://ojp.gov/funding/Explore/LegalOverview/index.htm https://ojp.gov/funding/Explore/LegalOverview/index.htm https://ojp.gov/funding/index.htm

D. Application and Submission Information

What an Application Should Include This section describes in detail what an application should include. An applicant should anticipate that if it fails to submit an application that contains all of the specified elements, it may negatively affect the review of its application; and, should a decision be made to make an award, it may result in the inclusion of award conditions that preclude the recipient from accessing or using award funds until the recipient satisfies the conditions and OJP makes the funds available.

Moreover, an applicant should anticipate that an application that OJP determines is nonresponsive to the scope of the solicitation, or that OJP determines does not include the application elements that BJA has designated to be critical, will neither proceed to peer review, nor receive further consideration. For this solicitation, BJA has designated the following application elements as critical: Program Narrative, Budget Detail Worksheet, and Budget Narrative.

NOTE: OJP has combined the Budget Detail Worksheet and Budget Narrative in a single document collectively referred to as the Budget Detail Worksheet. See “Budget Information and Associated Documentation” below for more information about the Budget Detail Worksheet and where it can be accessed.

OJP strongly recommends that applicants use appropriately descriptive file names (e.g., “Program Narrative,” “Budget Detail Worksheet,” “Timelines,” “Memoranda of Understanding,” “Résumés”) for all attachments. Also, OJP recommends that applicants include résumés in a single file.

Please review the “Note on File Names and File Types” under How To Apply to be sure applications are submitted in permitted formats.

1. Information to Complete the Application for Federal Assistance (SF-424)

The SF-424 is a required standard form used as a cover sheet for submission of pre-applications, applications, and related information. Grants.gov and the OJP Grants Management System (GMS) take information from the applicant’s profile to populate the fields on this form. When selecting "type of applicant," if the applicant is a for-profit entity, select "For-Profit Organization" or "Small Business" (as applicable).

To avoid processing delays, an applicant must include an accurate legal name on its SF-

424. On the SF-424, current OJP award recipients, when completing the field for “Legal Name” (box 8a), should use the same legal name that appears on the prior year award document (which is also the legal name stored in OJP’s financial system.) Also, current recipients should enter the Employer Identification Number (EIN) in box 8b exactly as it appears on the prior year award document. An applicant with a current, active award(s) must ensure that its GMS profile is current. If the profile is not current, the applicant should submit a Grant Adjustment Notice updating the information on its GMS profile prior to applying under this solicitation.

A new applicant entity should enter its official legal name in box 8a, its address in box 8d, its EIN in box 8b, and its Data Universal Numbering System (DUNS) number in box 8c of the SF-424. A new applicant entity should attach official legal documents to its application (e.g., articles of incorporation, 501(c)(3) status documentation, organizational letterhead, etc.) to confirm the legal name, address, and EIN entered into the SF-424. OJP will use the System for Award Management (SAM) to confirm the legal name and DUNS number entered in the SF-424; therefore, an applicant should ensure that the information entered in the SF-424 matches its current registration in SAM. See the How To Apply section for more information on SAM and DUNS numbers.

Intergovernmental Review: This solicitation ("funding opportunity") is not subject to Executive Order 12372. (In completing the SF-424, an applicant is to answer question 19 by selecting the response that the “Program is not covered by E.O. 12372.”)

2. Project Abstract Applications should include a high quality project abstract that summarizes the proposed project in 400 words or less. Project abstracts should be:

• Written for a general public audience.

• Submitted as a separate attachment with “Project Abstract” as part of its file name.

• Single-spaced, using a standard 12-point font (such as Times New Roman) with 1-inch margins.

In addition, the abstract must:

• Clearly identify the funding category.

• Identify if a priority consideration will be addressed in the application such as: use of criminogenic and violence risk assessments to identify and prioritize treatment and case management services for individuals at risk for committing future violence; program evaluation; and/or provision of services for female offenders. (Priority considerations are addressed on page 8.)

• Include the names of the lead applicant and the partner applicant (justice and mental health agencies); if applicable, the target population and the proposed number of individuals the applicant plans to serve; the jurisdiction’s population and demographic characteristics; a brief description of how the applicant plans to address the problem, including CMISA related to opioid use; and the amount of federal funding requested.

For all categories, please also indicate in the Project Abstract whether the applicant is a previous recipient of JMHCP grant funds and include the award number.

As a separate attachment, the project abstract will not count against the page limit for the program narrative.

3. Program Narrative The program narrative must respond to the solicitation and the Selection Criteria (a–e) in the order given. The program narrative must be double-spaced, using a standard 12-point font (Times New Roman is preferred) with 1-inch margins, and must not exceed 10 pages.

Please number pages “1…