PKG00250087-instructions.pdf

FY 2019 HSGP NOFO

The Department of Homeland Security (DHS) Notice of Funding Opportunity (NOFO)

Fiscal Year 2019 Homeland Security Grant Program (HSGP)

NOTE: If you are going to apply for this funding opportunity and have not obtained a Data Universal Numbering System (DUNS) number and/or are not currently registered in the System for Award Management (SAM), please take immediate action to obtain a DUNS Number, if applicable, and then to register immediately in SAM. It may take four weeks or more after you submit your SAM registration before your registration is active in SAM, then an additional 24 hours for Grants.gov to recognize your information. Information on obtaining a DUNS number and registering in SAM is available from Grants.gov at:

http://www.grants.gov/web/grants/register.html.

A. Program Description

Issued By Department of Homeland Security (DHS), Federal Emergency Management Agency (FEMA), Grant Programs Directorate (GPD)

Assistance Listings Number (formerly Catalog of Federal Domestic Assistance Number) 97.067

Assistance Listings Title (formerly CFDA Title) Homeland Security Grant Program

Notice of Funding Opportunity Title Homeland Security Grant Program

• State Homeland Security Program

• Urban Area Security Initiative

• Operation Stonegarden

NOFO Number

DHS-19-GPD-067-00-02

Authorizing Authority for Program Section 2002 of the Homeland Security Act of 2002 (Pub. L. No. 107-296, as amended) (6 U.S.C. § 603)

Appropriation Authority for Program Department of Homeland Security Appropriations Act, 2019 (Pub. L. No. 116-6)

Program Type New

Program Overview, Objectives and Priorities http://www.grants.gov/web/grants/register.html

Overview One of the core missions of DHS/FEMA is to enhance the ability of state, territory, local, and tribal governments to prevent, protect against, respond to, and recover from terrorist attacks and other disasters. DHS/FEMA’s comprehensive suite of grant programs are an important part of the Administration’s larger, coordinated effort to strengthen homeland security preparedness.

The Homeland Security Grant Program (HSGP) is one tool among a comprehensive set of initiatives authorized by Congress and implemented by the Administration to help strengthen the Nation against risks associated with potential terrorist attacks.

The 2018-2022 FEMA Strategic Plan creates a shared vision for the field of emergency management and sets an ambitious, yet achievable, path forward to unify and further professionalize emergency management across the country. The HSGP supports the goal of Readying the Nation for Catastrophic Disasters. We invite all our stakeholders and partners to also adopt these priorities and join us in building a more prepared and resilient Nation.

Objectives Within this broader construct, the objective of the FY 2019 HSGP is to provide funds to eligible entities to support state, local, tribal, and territorial efforts to prevent terrorism and other catastrophic events and to prepare the Nation for the threats and hazards that pose the greatest risk to the security of the United States.

State Homeland Security Program (SHSP): The SHSP supports state, local, tribal, and territorial preparedness activities that address high priority preparedness gaps across all core capabilities that support terrorism preparedness.

Urban Area Security Initiative (UASI): The UASI Program assists high-threat, high-density Urban Areas in efforts to build, sustain, and deliver the capabilities necessary to prevent, protect against, mitigate, respond to, and recover from acts of terrorism.

Operation Stonegarden (OPSG): OPSG supports enhanced cooperation and coordination among Customs and Border Protection (CBP), United States Border Patrol (USBP), and federal, state, local, tribal, and territorial law enforcement agencies. OPSG provides funding to support joint efforts to secure the United States’ borders along routes of ingress from international borders to include travel corridors in states bordering Mexico and Canada as well as states and territories with international water borders.

Performance Metrics Performance metrics for this program are as follows:

SHSP and UASI:

• Percent improvement in Stakeholder Preparedness Review (SPR) capabilities against Threat and Hazard Identification and Risk Assessment (THIRA) targets; and

• Percent of states and territories with a Threat and Hazard Identification and Risk

Assessment (THIRA) and SPR that meet current DHS/FEMA guidance.

OPSG:

https://www.fema.gov/strategic-plan

• Percent of funding that provides intelligence-based operational support; and

• Percent of funding that provides force multiplier activities across two or more state, local, or tribal law enforcement agencies.

For purposes of the SHSP and UASI program, DHS/FEMA requires states, territories, and high-risk urban areas to complete a THIRA/SPR and to prioritize grant funding to support closing capability gaps or sustaining capabilities identified in this process. Additional information on the THIRA/SPR process, including other National Preparedness System (NPS) tools and resources, can be found at https://www.fema.gov/national-preparedness-system.

Priorities DHS/FEMA continually assesses changes to the threat landscape to further the National Preparedness Goal (the Goal) of a secure and resilient nation. This analysis provides a perspective on critical preparedness trends for whole community partners to use to inform program priorities, allocate resources, and communicate with stakeholders about issues of shared concern. DHS/FEMA have identified the following as national priority areas:

• Emerging Threats, including Cybersecurity

• Lifelines (more information found in this fact sheet and toolkit)

• Safety and Security

• Food, Water, Sheltering

• Health and Medical

• Energy

• Communications

• Transportation

• Hazardous Material

In addition to addressing gaps identified by SPRs, recipients should consider funding projects that address the above priorities of DHS/FEMA.

B. Federal Award Information

Award Amounts, Important Dates, and Extensions

Available Funding for the HSGP NOFO: $1,095,000,000

HSGP Programs FY 2019 Allocation State Homeland Security Program $415,000,000 Urban Area Security Initiative $590,000,000 Operation Stonegarden $90,000,000 Total $1,095,000,000 https://www.fema.gov/national-preparedness-system https://www.fema.gov/national-preparedness-system https://www.fema.gov/media-library-data/1544469177002-251a503b3717f0d6d483bae6169f4106/Revised_Community_Lifelines_Information_Sheet.pdf https://www.fema.gov/media-library-data/1550596598262-99b1671f270c18c934294a449bcca3ce/Tab1b.CommunityLifelinesResponseToolkit_508.pdf

FY 2019 SHSP ALLOCATIONS

State/Territory FY 2019 Allocation State/Territory FY 2019 Allocation

Alabama $4,077,500 Montana $4,077,500 Alaska $4,077,500 Nebraska $4,077,500 American Samoa $1,000,000 Nevada $4,077,500 Arizona $4,077,500 New Hampshire $4,077,500 Arkansas $4,077,500 New Jersey $8,000,000 California $62,011,000 New Mexico $4,077,500 Colorado $4,077,500 New York $76,930,000 Connecticut $4,077,500 North Carolina $5,750,000 Delaware $4,077,500 North Dakota $4,077,500 District of Columbia $5,750,000 Northern Mariana $1,000,000 Florida $10,566,000 Ohio $7,000,000 Georgia $5,750,000 Oklahoma $4,077,500 Guam $1,000,000 Oregon $4,077,500 Hawaii $4,077,500 Pennsylvania $9,200,000 Idaho $4,077,500 Puerto Rico $4,077,500 Illinois $15,712,000 Rhode Island $4,077,500 Indiana $4,077,500 South Carolina $4,077,500 Iowa $4,077,500 South Dakota $4,077,500 Kansas $4,077,500 Tennessee $4,077,500 Kentucky $4,077,500 Texas $20,591,000 Louisiana $4,077,500 U.S. Virgin Islands $1,000,000 Maine $4,077,500 Utah $4,077,500 Maryland $8,000,000 Vermont $4,077,500 Massachusetts $7,000,000 Virginia $9,200,000 Michigan $5,750,000 Washington $7,000,000 Minnesota $4,077,500 West Virginia $4,077,500 Mississippi $4,077,500 Wisconsin $4,077,500 Missouri $4,077,500 Wyoming $4,077,500 Total $415,000,000

FY 2019 UASI ALLOCATIONS

State/Territory Funded Urban Area FY 2019 UASI

Allocation Arizona Phoenix Area $4,000,000

California

Anaheim/Santa Ana Area $5,000,000 Bay Area $27,500,000 Los Angeles/Long Beach Area $68,000,000 Riverside Area $3,250,000

Sacramento Area $3,250,000 San Diego Area $16,900,000

Colorado Denver Area $3,250,000 District of Columbia National Capital Region $52,750,000

Florida Miami/Fort Lauderdale Area $7,000,000 Orlando Area $3,250,000 Tampa Area $3,250,000

Georgia Atlanta Area $6,000,000 Hawaii Honolulu Area $3,250,000 Illinois Chicago Area $68,000,000 Maryland Baltimore Area $4,000,000 Massachusetts Boston Area $16,900,000 Michigan Detroit Area $5,000,000 Minnesota Twin Cities Area $5,000,000 Missouri St. Louis Area $3,250,000 Nevada Las Vegas Area $5,000,000 New Jersey Jersey City/Newark Area $20,050,000 New York New York City Area $178,750,000 Oregon Portland Area $3,250,000

Pennsylvania Philadelphia Area $16,900,000 Pittsburgh Area $3,250,000

Texas Dallas/Fort Worth/Arlington Area $16,900,000 Houston Area $24,600,000

San Antonio Area $3,250,000

Virginia Hampton Roads Area $3,250,000 Washington Seattle Area $6,000,000

Total $590,000,000

Period of Performance: 36 months

Extensions to the Period of Performance (PoP) are allowed. For additional information on PoP extensions, refer to the Preparedness Grants Manual.

https://www.fema.gov/media-library/assets/documents/178291

Projected Period of Performance Start Date: September 1, 2019

Projected Period of Performance End Date: August 31, 2022

Funding Instrument: Grant

C. Eligibility Information

Eligible Applicants The State Administrative Agency (SAA) is the only entity eligible to submit HSGP applications to DHS/FEMA, including those applications submitted on behalf of UASI and OPSG applicants. All 56 states and territories, including any state of the United States, the District of Columbia, the Commonwealth of Puerto Rico, the U.S. Virgin Islands, Guam, American Samoa, and the Commonwealth of the Northern Mariana Islands, are eligible to apply for SHSP funds. Tribal governments may not apply directly for HSGP funding; however, funding may be available to tribes under the SHSP and OPSG through the SAA.

Eligibility Criteria Eligible high-risk urban areas for the FY 2019 UASI program have been determined through an analysis of relative risk of terrorism faced by the 100 most populous Metropolitan Statistical Areas (MSAs) in the United States. Subawards will be made by the SAAs to the designated high-risk urban areas.

Eligible subrecipients under FY 2019 OPSG are local units of government at the county level or equivalent level of government and federally-recognized tribal governments in states bordering Canada or Mexico and states and territories with international water borders. All applicants must have active ongoing USBP operations coordinated through a CBP sector office to be eligible for OPSG funding.

Under FY 2019 OPSG, subrecipients eligible to apply for and receive a subaward directly from the SAAs are divided into three Tiers. Tier 1 entities are local units of government at the county level or equivalent and federally recognized tribal governments that are on a physical border in states bordering Canada, states bordering Mexico, and states and territories with international water borders. Tier 2 eligible subrecipients are those not located on the physical border or international water but are contiguous to a Tier 1 county. Tier 3 eligible subrecipients are those not located on the physical border or international water but are contiguous to a Tier 2 eligible subrecipient. Tier 2 and Tier 3 eligible subrecipients may be eligible to receive funding based on border security risk as determined by the USBP.

Other Eligibility Criteria

National Incident Management System (NIMS) Implementation Prior to allocation of any federal preparedness awards in FY 2019, recipients must ensure and maintain adoption and implementation of NIMS. Detailed information on NIMS requirements are in the Preparedness Grants Manual.

Emergency Management Assistance Compact (EMAC) Membership

In support of the Goal, recipients must belong to, be in, or act as a temporary member of EMAC, except for American Samoa and the Commonwealth of the Northern Mariana Islands, which are not required to belong to EMAC at this time. All assets supported in part or entirely with FY 2019 HSGP funding must be readily deployable and NIMS-typed when possible to support emergency or disaster operations per existing EMAC agreements. In addition, funding may be used for the sustainment of core capabilities that, while they may not be physically deployable, support national response capabilities such as Geographic/Geospatial Information Systems (GIS), interoperable communications systems, capabilities as defined under the mitigation mission area of the Goal, and fusion centers.

Law Enforcement Terrorism Prevention Activities (LETPA) Per section 2006 of the Homeland Security Act of 2002, as amended (6 U.S.C. § 607), DHS/FEMA is required to ensure that at least 25 percent of grant funding appropriated for grants awarded under HSGP’s authorizing statute are used for law enforcement terrorism prevention activities. DHS/FEMA meets this requirement, in part, by requiring all recipients allocate at least 25 percent of the combined HSGP funds allocated under SHSP and UASI towards law enforcement terrorism prevention activities, as defined in 6 U.S.C. § 607. The LETPA allocation can be from SHSP, UASI, or both. The 25 percent LETPA allocation is in addition to the 80 percent pass through requirement to local units of government and tribes, referenced below.

FY 2019 LETPA Allocations

State/Territory Funded Urban Area(s) UASI Allocation

Total UASI Allocation

SHSP

Allocation

Total Allocation by State LETPA

Alabama $4,077,500 $4,077,500 $1,019,375

Alaska $4,077,500 $4,077,500 $1,019,375

American Samoa $1,000,000 $1,000,000 $250,000

Arizona Phoenix Area $4,000,000 $4,000,000 $4,077,500 $8,077,500 $2,019,375

Arkansas $4,077,500 $4,077,500 $1,019,375

California

Anaheim/Santa Ana Area $5,000,000

$123,900,000 $62,011,000 $185,911,000 $46,477,750

Bay Area $27,500,000

Los Angeles/Long Beach Area $68,000,000

Riverside Area $3,250,000

Sacramento Area $3,250,000

San Diego Area $16,900,000 Colorado Denver Area $3,250,000 $3,250,000 $4,077,500 $7,327,500 $1,831,875

Connecticut $4,077,500 $4,077,500 $1,019,375

Delaware $4,077,500 $4,077,500 $1,019,375 District of Columbia National Capital Region $52,750,000 $52,750,000 $5,750,000 $58,500,000 $14,625,000

Florida Miami/Fort Lauderdale Area $7,000,000

$13,500,000 $10,566,000 $24,066,000 $6,016,500 Orlando Area $3,250,000

Tampa Area $3,250,000

State/Territory Funded Urban Area(s) UASI Allocation

Total UASI Allocation

SHSP

Allocation

Total Allocation by State LETPA

Georgia Atlanta Area $6,000,000 $6,000,000 $5,750,000 $11,750,000 $2,937,500

Guam $1,000,000 $1,000,000 $250,000

Hawaii Honolulu Area $3,250,000 $3,250,000 $4,077,500 $7,327,500 $1,831,875

Idaho $4,077,500 $4,077,500 $1,019,375

Illinois Chicago Area $68,000,000 $68,000,000 $15,712,000 $83,712,000 $20,928,000

Indiana $4,077,500 $4,077,500 $1,019,375

Iowa $4,077,500 $4,077,500 $1,019,375

Kansas $4,077,500 $4,077,500 $1,019,375

Kentucky $4,077,500 $4,077,500 $1,019,375

Louisiana $4,077,500 $4,077,500 $1,019,375

Maine $4,077,500 $4,077,500 $1,019,375

Maryland Baltimore Area $4,000,000 $4,000,000 $8,000,000 $12,000,000 $3,000,000

Massachusetts Boston Area $16,900,000 $16,900,000 $7,000,000 $23,900,000 $5,975,000

Michigan Detroit Area $5,000,000 $5,000,000 $5,750,000 $10,750,000 $2,687,500

Minnesota Twin Cities Area $5,000,000 $5,000,000 $4,077,500 $9,077,500 $2,269,375

Mississippi $4,077,500 $4,077,500 $1,019,375

Missouri St. Louis Area $3,250,000 $3,250,000 $4,077,500 $7,327,500 $1,831,875

Montana $4,077,500 $4,077,500 $1,019,375

Nebraska $4,077,500 $4,077,500 $1,019,375

Nevada Las Vegas Area $5,000,000 $5,000,000 $4,077,500 $9,077,500 $2,269,375

New Hampshire $4,077,500 $4,077,500 $1,019,375

New Jersey Jersey City/Newark Area $20,050,000 $20,050,000 $8,000,000 $28,050,000 $7,012,500

New Mexico $4,077,500 $4,077,500 $1,019,375

New York New York City Area $178,750,000 $178,750,000 $76,930,000 $255,680,000 $63,920,000

North Carolina $5,750,000 $5,750,000 $1,437,500

North Dakota $4,077,500 $4,077,500 $1,019,375 Northern Mariana Islands $1,000,000 $1,000,000 $250,000

Ohio $7,000,000 $7,000,000 $1,750,000

Oklahoma $4,077,500 $4,077,500 $1,019,375

Oregon Portland Area $3,250,000 $3,250,000 $4,077,500 $7,327,500 $1,831,875

Pennsylvania Philadelphia Area $16,900,000 $20,150,000 $9,200,000 $29,350,000 $7,337,500 Pittsburgh Area $3,250,000

Puerto Rico $4,077,500 $4,077,500 $1,019,375

Rhode Island $4,077,500 $4,077,500 $1,019,375

South Carolina $4,077,500 $4,077,500 $1,019,375

South Dakota $4,077,500 $4,077,500 $1,019,375

Tennessee $4,077,500 $4,077,500 $1,019,375

Texas Dallas/Fort Worth/Arlington Area $16,900,000 $44,750,000 $20,591,000 $65,341,000 $16,335,250 Houston Area $24,600,000

State/Territory Funded Urban Area(s) UASI Allocation

Total UASI Allocation

SHSP

Allocation

Total Allocation by State LETPA

San Antonio Area $3,250,000 U.S. Virgin Islands $1,000,000 $1,000,000 $250,000

Utah $4,077,500 $4,077,500 $1,019,375

Vermont $4,077,500 $4,077,500 $1,019,375

Virginia Hampton Roads Area $3,250,000 $3,250,000 $9,200,000 $12,450,000 $3,112,500

Washington Seattle Area $6,000,000 $6,000,000 $7,000,000 $13,000,000 $3,250,000

West Virginia $4,077,500 $4,077,500 $1,019,375

Wisconsin $4,077,500 $4,077,500 $1,019,375

Wyoming $4,077,500 $4,077,500 $1,019,375

Total $590,000,000 $590,000,000 $415,000,000 $1,005,000,000 $251,250,000

The National Prevention Framework describes those activities that should be executed upon the discovery of intelligence or information regarding an imminent threat to the homeland, to thwart an initial or follow-on terrorist attack and provides guidance to ensure the Nation is prepared to prevent, avoid, or stop a threatened or actual act of terrorism. Activities outlined in the National Prevention Framework are eligible for use as LETPA-focused funds. Also, where capabilities are shared with the protection mission area, the National Protection Framework activities are also eligible. Other terrorism prevention activities proposed for funding under LETPA must be approved by the FEMA Administrator.

Cost Share or Match There is no cost share or match requirement for the FY 2019 HSGP.

D. Application and Submission Information

Key Dates and Times

Date Posted to Grants.gov: April 12, 2019

Application Submission Deadline: May 29, 2019 at 5:00 p.m. ET

All applications must be received by the established deadline. The Non-Disaster (ND) Grants System has a date stamp that indicates when an application is submitted. Applicants will receive an electronic message confirming receipt of the full application. DHS/FEMA will not review applications that are received after the deadline or consider them for funding. DHS/FEMA may, however, extend the application deadline on request for an applicant who can demonstrate that good cause exists to justify extending the deadline. Good cause for an extension may include technical problems outside of the applicant’s control that prevent submission of the application by the deadline, or other exigent or emergency circumstances.

Applicants experiencing technical issues must notify the FEMA Headquarters (HQ) Program Analyst prior to the application deadline. If applicants do not know their FEMA HQ Program Analyst or if there are programmatic questions or concerns, please contact the http://www.grants.gov/

Centralized Scheduling and Information Desk (CSID) by phone at (800) 368-6498 or by e-mail at askcsid@fema.dhs.gov, Monday through Friday, 9:00 a.m. – 5:00 p.m. ET.

Anticipated Funding Selection Date: August 2, 2019

Anticipated Award Date: No later than September 30, 2019

Other Key Dates

Agreeing to Terms and Conditions of the Award By submitting an application, applicants agree to comply with the requirements of this NOFO and the terms and conditions of the award, should they receive an award.

Address to Request Application Package See the Preparedness Grants Manual for information on requesting and submitting an application.

Content and Form of Application Submission See the Preparedness Grants Manual for information on requesting and submitting an application.

Electronic Delivery DHS/FEMA is participating in the Grants.gov initiative to provide the grant community with a single site to find and apply for grant funding opportunities. DHS/FEMA requires applicants to submit their initial applications online through Grants.gov and to submit final applications through ND Grants.

How to Register to Apply through Grants.gov See the Preparedness Grants Manual for information on requesting and submitting an application.

How to Submit an Initial Application to DHS/FEMA via Grants.gov See the Preparedness Grants Manual for information on requesting and submitting an application.

Timely Receipt Requirements and Proof of Timely Submission As application submission is a two-step process, the applicant with the Authorized Organizational Representative (AOR) role who submitted the application will also receive an acknowledgement of receipt, a tracking number (GRANTXXXXXXXX) from Grants.gov, and an Agency Tracking

Event Suggested Deadline For Completion Obtain DUNS Number May 1, 2019 Obtain a valid Employer Identification Number (EIN) May 1, 2019

Update SAM registration May 1, 2019 Submit the initial application in Grants.gov May 22, 2019

Submit the final application in ND Grants May 29, 2019, No later than 5:00 p.m. ET mailto:askcsid@fema.dhs.gov https://www.fema.gov/media-library/assets/documents/178291 https://www.fema.gov/media-library/assets/documents/178291 http://www.grants.gov/ https://portal.fema.gov/ http://www.grants.gov/

Number (EMX-2019-XX-XXXX) with the successful transmission of the initial application. This notification does not serve as proof of timely submission, as the application is not complete until it is submitted in ND Grants. All applications must be received in ND Grants by 5:00 p.m. ET on May 29, 2019. Proof of timely submission is automatically recorded by ND Grants. An electronic date/time stamp is generated within the system when the application is successfully received by ND Grants. Additionally, the applicant(s) listed as contacts on the application will receive a system-generated email to confirm receipt.

Submitting the Final Application in Non-Disaster Grants System (ND Grants) After submitting the initial application in Grants.gov, eligible applicants will be notified by DHS/FEMA and asked to proceed with submitting their complete application package in ND Grants. Applicants can register early with ND Grants and are encouraged to begin their ND Grants registration at the time of this announcement but no later than seven days before the application deadline. Early registration will allow applicants to have adequate time to start and complete their application.

In ND Grants applicants will be prompted to submit all of the information contained in the following forms. Applicants should review these forms before applying to ensure they have all the information required:

• Standard Form 424A, Budget Information (Non-construction);

• Standard Form 424B, Standard Assurances (Non-construction); and

• Standard Form LLL, Disclosure of Lobbying Activities.

In addition, applicants must submit copies of the following in ND Grants:

• Investment Justification (the Investment Justification Template may be found in the Related Documents Tab of the Grants.gov posting and used as a preparation tool; responses to questions in the Template are entered into the GRT);

• List of Urban Area Working Group (UAWG) and Senior Advisory Committee (SAC) members;

• SAC charter;

• UAWG charter; and

• Indirect Cost Agreement, if requesting indirect costs. If there is no current indirect cost agreement, then the applicant must contact the Federal Cognizant Agency to negotiate a rate and notify the relevant HQ Program Analyst or Grants Management Specialist.

Applicants must submit copies of the following in ND Grants if applying for construction projects. The forms may be accessed in the Forms tab under SF-424 Family on Grants.gov:

• Standard Form 424C, Budget Information (Construction); and

• Standard Form 424D, Standard Assurances (Construction).

Applicants needing assistance registering for the ND Grants system should contact ndgrants@fema.gov or (800) 865-4076.

https://portal.fema.gov/ https://portal.fema.gov/ https://portal.fema.gov/famsVuWeb/home https://portal.fema.gov/ http://www.grants.gov/ mailto:ndgrants@fema.gov

HSGP Specific Application Instructions

Development of the Investment Justification (SHSP and UASI) As part of the FY 2019 HSGP application process for SHSP and UASI funds, applicants must develop formal investment justifications (IJs) that address the proposed investments.

Each IJ must demonstrate how proposed investments:

• Support terrorism preparedness;

• Support closing capability gaps or sustaining capabilities identified in the community’s

THIRA/SPR process; and

• Engage and/or impact the whole community, including children, older adults, pregnant women, and individuals with limited English proficiency, individuals with disabilities and others with access and functional needs, and ensure the protection of civil rights in the building, sustainment, and delivery of core capabilities.

Each IJ must explain how the proposed investments will support the applicant’s efforts to:

• Prevent a threatened or an actual act of terrorism;

• Prepare for all hazards and threats, while explaining the nexus to terrorism preparedness;

• Protect citizens, residents, visitors, and assets against the greatest threats and hazards, relating to acts of terrorism; and/or

• Respond quickly to save lives, protect property and the environment, and meet basic human needs in the aftermath of an act of terrorism or other catastrophic incidents.

Development of Investments and Projects (SHSP)

• Applicants must propose at least two and may include up to ten investments.

• Within each investment in their IJ, applicants must propose at least one project to describe the activities they plan to implement with SHSP funds. There is no limit to the number of projects that may be submitted.

• Any projects funded with SHSP funds that are not included in the application must subsequently be included in the first Biannual Strategy Implementation Report (BSIR).

For further information on the BSIR, see the Preparedness Grants Manual.

• Of the proposed SHSP-funded investments, one single investment must be in support of a designated fusion center. Recipients must coordinate with the fusion center when developing a fusion center investment prior to submission. See additional information on how to develop fusion center investments below.

• Of the proposed SHSP-funded investments, as introduced in FY 2018, at least one investment must be in support of the state or territory’s cybersecurity efforts.

Consistent with the terms of this NOFO and the Preparedness Grants Manual, Recipients and subrecipients must ensure SHSP funds for cybersecurity projects achieve target capabilities related to preventing, preparing for, protecting against, or responding to acts of terrorism. Such projects may simultaneously support enhanced preparedness for other hazards unrelated to acts of terrorism. Recipients and subrecipients of FY 2019 grant awards will be required to complete the 2019 Nationwide Cybersecurity Review (NCSR), enabling agencies to benchmark and measure progress of improving their cybersecurity posture. The Chief Information https://www.cisecurity.org/ms-isac/services/ncsr/

Officer (CIO), Chief Information Security Officer (CISO), or equivalent for each recipient and subrecipient should complete the NCSR. If there is no CIO or CISO, the most senior cybersecurity professional should complete the assessment. The NCSR is available at no cost to the user and takes approximately 2-3 hours to complete. The 2019 NCSR will be open from October – December 2019. Although this is only a requirement for recipients and subrecipients of FY 2019 SHSP funds, all SLTT agencies with preparedness responsibilities are highly encouraged to participate and complete the 2019 NCSR to evaluate their cybersecurity posture. For detailed information and background on the NCSR, please see Information Bulletin 439.

• The name of the cybersecurity IJ must include the word “Cybersecurity” to easily identify the required cybersecurity investment.

• All emergency communications investments must describe how such activities align with their Statewide Communication Interoperable Plan (SCIP). Recipients must coordinate with their Statewide Interoperability Coordinator (SWIC) and/or Statewide Interoperability Governance Body (SIGB) when developing an emergency communications investment prior to submission to ensure the project supports the statewide strategy to improve emergency communications and is compatible and interoperable with surrounding systems. The investment name must include the words “emergency communications” to easily identify any emergency communications investments.

• Projects should describe how the proposed investment supports closing capability gaps or sustaining capabilities identified in the THIRA/SPR process.

• All requested funding must be associated with specific projects. For each project, several pieces of information must be provided to submit the project for consideration in the application, including the name of the project, the project description, the name of the subrecipient, if applicable, the recipient type (e.g., state or local), the project location (zip code of the primary location of the project), the primary core capability the project supports, and whether the project activities are shareable and deployable.

Development of Investments and Projects (UASI)

• Applicants must propose at least two and may include up to ten investments.

• Within each investment in their IJ, Urban Areas must propose at least one project to describe the activities they are planning to implement with UASI funds. There is no limit to the number of projects that may be submitted. Any projects funded with UASI funds that are not included in the application must subsequently be included in the first BSIR. For further information on the BSIR, see the Preparedness Grants Manual.

• Of the proposed 10 investments, Urban Areas are required to propose one single investment in support of a designated fusion center within the Urban Area, if applicable.

Recipients must coordinate with the fusion center when developing a fusion center investment prior to submission. See additional information on how to develop fusion center investments below.

• Of the proposed UASI-funded investments, at least one investment must be in support of the urban area’s cybersecurity efforts. Cybersecurity investments must support the security and functioning of critical infrastructure and core capabilities as they relate to achieving target capabilities related to preventing, preparing for, protecting against, or responding to acts of terrorism. Recipients and subrecipients of FY 2019 grant awards will be required to complete the 2019 Nationwide Cybersecurity Review (NCSR), enabling agencies to benchmark and measure progress of improving their cybersecurity posture. The CIO, CISO or equivalent for each recipient should complete the NCSR. If there is no CIO or CISO, the most senior cybersecurity professional should complete the assessment. The NCSR is available at no cost to the user and takes approximately 2- 3 hours to complete. The 2019 NCSR will be open from October – December 2019.

Although this is only a requirement for recipients and subrecipients of FY 2019 UASI funds, all SLTT agencies with preparedness responsibilities are highly encouraged to participate and complete the 2019 NCSR to evaluate their cybersecurity posture. For detailed information and background on the NCSR, please see Information Bulletin 439.

• If UASI funds are used by the state in support of the Urban Area, the SAA must, as part of the list of proposed investments, describe how those funds will directly support the Urban Area.

• All emergency communications investments must describe how such activities align to the SCIP. Recipients must coordinate with the SWIC and/or SIGB when developing an emergency communications investment prior to submission to ensure the project supports the statewide strategy to improve emergency communications and is compatible and interoperable with surrounding systems. The investment name must include the words “emergency communications” to easily identify any emergency communications investments.

• Projects should describe how the proposed investment supports closing capability gaps or sustaining capabilities identified in the THIRA/SPR process. Applicants that completed the THIRA/SPR in 2018 should refer to that assessment to identify gaps and sustainment needs related to Response, Recovery, and cross-cutting capabilities. They should refer to their 2017 THIRA/SPR for gaps and sustainment needs related to the other core capabilities. Applicants that did not complete the THIRA/SPR in 2018 should refer to their most recent THIRA/SPR.

• All requested funding must be associated with specific projects. For each project, several pieces of information must be provided to submit the project for consideration in the application, including the name of the project, the project description, the name of the subrecipient, if applicable, the recipient type (e.g., state or local), the project location (zip code of the primary location of the project), the primary core capability the project supports, and whether the project activities are shareable and deployable.

Development of Fusion Center Investments (SHSP and UASI) If applicable, each IJ must include and identify a fusion center investment that will:

• Indicate alignment to a designated Fusion Center.

• Provide both a brief narrative description and funding itemization of the project activities relating to the proposed resources that directly support the designated Fusion Center.

This descriptive narrative should align with both the financial itemization and improvement or sustainment of performance measures because of receiving the proposed funding. If the project description and funding itemization do not directly support the fusion center and the relationship to the fusion center is not identified, then the https://www.cisecurity.org/ms-isac/services/ncsr/ investment may be conditionally approved until a Fusion Center Addendum is submitted and approved. Note: A sample project description and funding itemization are below.

• Identify the expected improvement or sustainment of performance measures because of receiving the proposed funding for the itemized projects.

• Effectively address performance measures identified in each fusion center’s individual assessment data found in the HSIN-Intel Fusion Center Profile. A list of the 2019 Performance Measures can be found in the Preparedness Grants Manual.

Sample Fusion Center Project Description The following is an example of a sample fusion center project description that could be included in a SHSP or UASI investment:

The X Fusion enhancement project will fund salaries, benefits, and training for X number of Fusion Center intelligence analysts, maintenance and support for the center's enabling systems, travel costs associated with training, and the replacement of X computer monitors within the Fusion Center. The project will directly sustain the Center’s achieved abilities and work to close the gap of any current capabilities through the sustained funding of its current analytical staff and enabling systems. This project directly aligns with performance measures 2019.1-2019.23. We anticipate seeing an improvement of the quality and quantity of reporting as a direct result of the funding of this project.

Sample Fusion Center Funding Itemization The funding itemization for a fusion center investment should include the amount and percent of each relevant solution area. As an example:

Solution Area and Amount of Proposed Funding

Percent of Proposed Funding

Planning: $10,000.00 2% Organization: $200,000 48% Equipment: $200,000 48% Training: $10,000 2% Exercises: $0 0% Total: $420,000 100%

Completing IJs in the Grant Reporting Tool (GRT) (SHSP and UASI) In the Related Documents section of the Grants.gov posting, applicants can find the IJ template and instructions for collecting the required information for investments and projects. Additionally, applicants should utilize the Project Worksheet located in Grants.gov posting to assemble the information required for each project, which will facilitate the input of that information into the GRT.

Development of Concept of Operations for OPSG As part of the FY 2019 OPSG application process, each eligible local unit of government at the county or federally-recognized tribal government level must develop a strategic plan called a Concept of Operations (CONOP)/Application, which is a formal proposal of action to address a https://www.fema.gov/media-library/assets/documents/178291 specific situation and forms the basis for Operations Orders, in coordination with state and federal law enforcement agencies, to include, but not limited to CBP/USBP. CONOPs that are developed at the county level should be inclusive of city, county, tribal, and other local law enforcement agencies that are eligible to participate in OPSG operational activities, and the CONOP/Application should describe participating agencies in the Executive Summary.

CONOP/Application details should include the names of the agencies, points of contact, and individual funding requests. All CONOPs/Applications must be developed in collaboration with the local USBP sector office, the SAA and the local unit of government. Requests for funding in CONOPs/Applications must be based on risks and the operational enforcement support requirements of its corresponding USBP Sector. Sector offices will forward the CONOPs to USBP Headquarters for vetting and coordination. Applicants will forward corresponding OPSG Applications to the SAA for submission to FEMA. USBP Headquarters will reconcile all submitted CONOPs with the OPSG Applications.

Intergovernmental Review An intergovernmental review may be required. Applicants must contact their state’s Single Point of Contact (SPOC) to comply with the state’s process under Executive Order 12372. See https://www.archives.gov/federal-register/codification/executive-order/12372.html;

https://www.whitehouse.gov/wp-content/uploads/2017/11/SPOC-Feb.-2018.pdf.

Funding Restrictions Federal funds made available through this award may be used for the purpose set forth in this award and must be consistent with the statutory authority for the award. Award funds may not be used for matching funds for any other federal awards, lobbying, or intervention in federal regulatory or adjudicatory proceedings. In addition, federal funds may not be used to sue the Federal Government or any other government entity. See the Preparedness Grants Manual for more information on funding restrictions.

Environmental Planning and Historic Preservation (EHP) Compliance See the Preparedness Grants Manual for information on EHP Compliance.

Emergency Communications Investments If an entity uses HSGP funding to support emergency communications investments, the following requirements shall apply to all such grant-funded communications investments in support of the emergency communications priorities and recognized best practices:

• Applicants must describe in the investment how proposed communications investments align to needs identified in their SCIP. Effective project alignment will require advance coordination with the SWIC and consultation with governing bodies such as the SIGB or Statewide Interoperability Executive Committee (SIEC), as they serve as the primary steering group for the statewide interoperability strategy. Additionally, recipients should consult subject matter experts serving on governance bodies such as broadband experts, chief information officers, representatives from utilities, or legal and financial experts when developing proposals.

• The signatory authority for the SAA must certify in writing to DHS/FEMA their compliance with the SAFECOM Guidance. The certification letter should be coordinated with the SWIC for each state and must be uploaded to ND Grants at the https://www.archives.gov/federal-register/codification/executive-order/12372.html https://www.whitehouse.gov/wp-content/uploads/2017/11/SPOC-Feb.-2018.pdf https://www.fema.gov/media-library/assets/documents/178291 https://portal.fema.gov/famsVuWeb/home time of the first Program Performance Report (PPR) submission.

• All states and territories must designate a full-time SWIC who has the authority and resources to actively improve interoperability with emergency management and response agencies across all levels of government, to include establishing statewide plans, policies, and procedures, and coordinating decisions on communications investments funded through federal grants. Note that the designated full-time SWIC may also be the state’s or territory’s cybersecurity point of contact. SWIC status information will be maintained by the DHS Office of Emergency Communications and will be verified by FEMA GPD through programmatic monitoring activities.

• By the period of performance end date, all states and territories must update their SCIP, with a focus on communications resilience/continuity, to include assessment and mitigation of all potential risks identified in the SCIP: natural disasters, accidental damage (human failures), intentional damage (sabotage, terrorism), cybersecurity, etc.

Following the initial update, the SCIP should be updated on an annual basis. SCIP status information will be maintained by the DHS Office of Emergency Communications and will be verified by FEMA GPD through programmatic monitoring activities.

All states and territories must test their emergency communications capabilities and procedures (as outlined in their operational communications plans) in conjunction with regularly planned exercises (separate/addition emergency communications exercises are not required) and must submit an After Action Report/Improvement Plan (AAR/IP) to the Homeland Security Exercise and Evaluation Program’s (HSEEP) electronic message inbox at hseep@fema.gov within 90 days of exercise completion. Exercises should be used to both demonstrate and validate skills learned in training and to identify gaps in capabilities.

Resilience and continuity of communications should be tested during training and exercises to the greatest extent possible. Further, exercises should include participants from multiple jurisdictions, disciplines, and levels of government and include emergency management, emergency medical services, law enforcement, interoperability coordinators, public health officials, hospital officials, officials from colleges and universities, and other disciplines and private sector entities, as appropriate. Findings from exercises should be used to update programs to address gaps in emergency communications as well as emerging technologies, policies, and partners. Recipients are encouraged to increase awareness and availability of emergency communications exercise opportunities across all levels of government.

States, territories, and other eligible grant recipients are advised that HSGP funding may be used to support communications planning (including the cost of hiring a SWIC, participation in governance bodies and requirements delineated above), training, exercises, and equipment costs. Costs for transitioning to the FirstNet network may also be eligible. More information regarding FirstNet can be found in the Preparedness Grants Manual.

Funds Transfer Restriction The recipient is prohibited from transferring funds between programs (includes the SHSP, the UASI, and OPSG). Recipients can submit an investment/project where funds come from multiple funding sources (e.g., the SHSP and UASI), however, recipients are not allowed to divert funding from one program to another due to the risk-based funding allocations, which were made at the mailto:hseep@fema.gov discretion of DHS/FEMA.

Pre-Award Costs Pre-award costs are allowable only with the prior written approval of DHS/FEMA and as included in the award agreement. To request pre-award costs, a written request must be included with the application, signed by the Authorized Representative of the entity. The letter must outline what the pre-award costs are for, including a detailed budget break-out of pre-award costs from the post-award costs, and a justification for approval.

Cost Principles Costs charged to this award must be consistent with the Cost Principles for Federal Awards located at 2 C.F.R. Part 200, Subpart E. For more information on 2 C.F.R. Part 200, please refer to FEMA GPD Information Bulletin 400, FEMA’s Implementation of 2 C.F.R. Part 200, the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (“Super Circular” or “Omni Circular”).

Direct Costs

Planning Planning costs are allowed under this program.

Organization Organization costs are allowed under this program.

Equipment Equipment costs are allowed under this program.

Training Training costs are allowed under this program.

Exercises Exercise costs are allowed under this program.

Personnel Personnel hiring, overtime, and backfill expenses are permitted under this grant to perform allowable HSGP planning, organization, training, exercise, and equipment activities. Under OPSG, overtime costs are allowable only in so far as they meet the intent of the program. All recipients and subrecipients of HSGP funds, including SHSP, UASI, and OPSG allocations, may not use more than 50 percent of their awards to pay for personnel activities unless a waiver is approved by FEMA. For more information on the 50 percent personnel cap, please see FEMA Information Bulletin (IB) 421, Clarification on the Personnel Reimbursement for Intelligence Cooperation and Enhancement of Homeland Security Act of 2008 (Public Law 110-412) – the PRICE Act.

Operational Overtime Operational Overtime costs are allowed under this program. Prior to use of funds for operational overtime, recipients must receive approval from DHS/FEMA.

Travel https://www.fema.gov/media-library-data/1419366341862-296dd0cc30bbf64a6b45581afe9d8b17/InformationBulletin400_2CFRPart200_FINAL.pdf https://www.fema.gov/media-library-data/1419366341862-296dd0cc30bbf64a6b45581afe9d8b17/InformationBulletin400_2CFRPart200_FINAL.pdf https://www.fema.gov/media-library-data/1419366341862-296dd0cc30bbf64a6b45581afe9d8b17/InformationBulletin400_2CFRPart200_FINAL.pdf

Domestic travel costs are allowed under this program, as provided for in this NOFO. International travel is not an allowable cost under this program unless approved in advance by DHS/FEMA.

Construction and Renovation Construction and renovation costs to achieve capability targets related to preventing, preparing for, protecting against, or responding to acts of terrorism are allowed under this program. For construction and renovation costs to be allowed, they must be specifically approved by DHS/FEMA in writing prior to the use of any program funds. Applicants must use the EHP approval process. Limits on the total amount of grant funding that may be used for construction or renovation may apply. Additionally, recipients are required to submit Standard Form 424C.

Maintenance and Sustainment Maintenance and Sustainment related costs, such as maintenance contracts, warranties, repair or replacement costs, upgrades, and user fees are allowable as described in FP 205-402-125-1, Maintenance Contracts and Warranty Coverage Funded by Preparedness Grants Policy (http://www.fema.gov/media-library/assets/documents/32474).

Management and Administration (M&A) Costs Management and administration (M&A) activities are those directly relating to the management and administration of HSGP funds, such as financial management and monitoring. A maximum of up to five percent of HSGP funds awarded may be retained by the state, and any funds retained are to be used solely for M&A purposes associated with the HSGP award.

Subrecipients may also retain a maximum of up to 5 percent of the funding passed through by the state solely for M&A purposes associated with the HSGP award.

A state’s HSGP funds for M&A calculation purposes includes the total of its SHSP, UASI, and OPSG awards. While the SAA may retain up to 5 percent of this total for M&A, the state must still ensure that all subrecipient award amounts meet the mandatory minimum pass-through requirements that are applicable to each HSGP program. To meet this requirement, the percentage of SHSP and UASI funds passed through to local or tribal jurisdictions must be based on the state’s total HSGP award prior to withholding any M&A.

In retaining these funds, states may retain a maximum of 2.5 percent of the OPSG allocation, which must be withheld from the pass-through to each subrecipient county or tribe in an equal percentage. The SAA may also retain additional funding from its SHSP award to manage and administer the OPSG award, but that additional amount is also capped at an amount equal to

2.5 percent of the OPSG award. Examples applying this principle:

SAA 1:

SHSP: $1,000,000

OPSG: $2,500,000

UASI: $2,500,000

M&A Maximum: $300,000 (5 percent of $6,000,000) https://www.grants.gov/web/grants/forms/sf-424-family.html https://www.grants.gov/web/grants/forms/sf-424-family.html http://www.fema.gov/media-library/assets/documents/32474

Maximum M&A for SHSP = $50,000 Maximum M&A for OPSG = $125,000. Of that amount, $62,500 (2.5 percent) may be retained from the OPSG allocation, and the other $62,500 would come from the SHSP allocation.