PKG00249411-instructions..pdf

OMB No. 1121-0329 Approval Expires 11/30/2020 U.S. Department of Justice

Office of Justice Programs Bureau of Justice Assistance

The U.S. Department of Justice (DOJ), Office of Justice Programs (OJP), Bureau of Justice Assistance (BJA), is seeking applications that develop comprehensive strategies to respond to the opioid epidemic. This program furthers the Department’s mission by providing resources to state, local, tribal, and territorial efforts to reduce violent crime and drug abuse and enhance public safety, while supporting victims of the epidemic.

Comprehensive Opioid Abuse Training and Technical Assistance Program FY 2019 Competitive Grant Announcement

Applications Due: May 28, 2019

Eligibility

Eligible applicants are limited to any national nonprofit organization, for-profit (commercial) organization (including tribal nonprofit or for-profit organizations), faith-based and community organizations, or institution of higher education (including tribal institutions of higher education) that has expertise in managing comprehensive TTA strategies to respond to the opioid epidemic. In addition, the applicant must demonstrate technical expertise in implementing action research partnerships between criminal justice researchers and practitioners. Applicants with demonstrated expertise in assisting states with prescription drug monitoring programs are encouraged to apply under the Harold Rogers Prescription Drug Monitoring National Training and Technical Assistance category (Category 5). For-profit organizations must agree to waive any profit or fees for services.

BJA welcomes applications that propose collaboration among multiple providers; however, only applications by a single entity will be considered. Other providers must be proposed as subrecipients (subgrantees).1 The applicant must be the entity that would have primary responsibility for carrying out the award, including administering the funding and managing the entire project. An entity may also be proposed as a subrecipient (subgrantee) in more than one application.

BJA may elect to fund applications submitted under this FY 2019 solicitation in future fiscal years, dependent on, among other considerations, the merit of the applications and on the availability of appropriations.

1 For additional information on subawards, see "Budget and Associated Documentation" under Section D.

Application and Submission Information.

http://www.justice.gov/ http://www.ojp.gov/ https://www.bja.gov/ https://www.bja.gov/

BJA-2019-15093

Deadline

Applicants must register with Grants.gov at https://www.grants.gov/web/grants/register.html prior to submitting an application. All applications are due by 11:59 p.m. eastern time on May 28, 2019.

To be considered timely, an application must be submitted by the application deadline using Grants.gov, and the applicant must have received a validation message from Grants.gov that indicates successful and timely submission. OJP urges applicants to submit applications at least 72 hours prior to the application due date, to allow time for the applicant to receive validation messages or rejection notifications from Grants.gov, and to correct in a timely fashion any problems that may have caused a rejection notification.

OJP encourages all applicants to read this Important Notice: Applying for Grants in Grants.gov.

For additional information, see How To Apply in Section D. Application and Submission Information.

Contact Information

For technical assistance with submitting an application, contact the Grants.gov Customer Support Hotline at 800-518-4726 or 606-545-5035, at https://www.grants.gov/web/grants/support.html, or via email to support@grants.gov. The Grants.gov Support Hotline hours of operation are 24 hours a day, 7 days a week, except on federal holidays.

An applicant that experiences unforeseen Grants.gov technical issues beyond its control that prevent it from submitting its application by the deadline must email the contact identified below within 24 hours after the application deadline to request approval to submit its application after the deadline. Additional information on reporting technical issues appears under “Experiencing Unforeseen Grants.gov Technical Issues” in the How To Apply section.

For assistance with any unforeseen Grants.gov technical issues beyond an applicant’s control that prevent it from submitting its application by the deadline, or any other requirement of this solicitation, contact the National Criminal Justice Reference Service (NCJRS) Response Center:

toll-free at 800–851–3420; via TTY at 301–240–6310 (hearing impaired only); email grants@ncjrs.gov; fax to 301–240–5830; or web chat at https://webcontact.ncjrs.gov/ncjchat/chat.jsp. The NCJRS Response Center hours of operation are 10:00 a.m. to 6:00 p.m. eastern time, Monday through Friday, and 10:00 a.m. to 8:00 p.m.

eastern time on the solicitation close date.

Grants.gov number assigned to this announcement: BJA-2019-15093

Release date: March 25, 2019 https://www.grants.gov/web/grants/register.html http://ojp.gov/funding/Apply/Grants-govInfo.htm https://www.grants.gov/web/grants/support.html mailto:support@grants.gov mailto:grants@ncjrs.gov https://webcontact.ncjrs.gov/ncjchat/chat.jsp

Contents

A. Program Description

Overview

Program-specific Information

Objectives and Deliverables

Evidence-based Programs or Practices

Information Regarding Potential Evaluation of Programs and Activities

B. Federal Award Information

Type of Award

Financial Management and System of Internal Controls

Budget Information

Cost Sharing or Match Requirement

Pre-agreement Costs (also known as Pre-award Costs)

Limitation on Use of Award Funds for Employee Compensation; Waiver

Prior Approval, Planning, and Reporting of Conference/Meeting/Training Costs

Costs Associated with Language Assistance (if applicable)

C. Eligibility Information

D. Application and Submission Information

What an Application Should Include

How To Apply

E. Application Review Information

Review Criteria

Review Process

F. Federal Award Administration Information

Federal Award Notices

Administrative, National Policy, and Other Legal Requirements

General Information about Post-Federal Award Reporting Requirements

G. Federal Awarding Agency Contact(s)

H. Other Information

Freedom of Information Act and Privacy Act (5 U.S.C. 552 and 5 U.S.C. 552a)

Provide Feedback to OJP

Appendix A: Performance Measures Table

Appendix B: Application Checklist

Comprehensive Opioid Abuse Program Training and Technical Assistance Program

CFDA #16.838 (Categories 1 – 4) and #16.754 (Category 5 only)

A. Program Description

Overview Through this solicitation, BJA intends to select five training and technical assistance (TTA) providers to support the Comprehensive Opioid Abuse Program (COAP). Providers will deliver TTA to tribal, state and local criminal justice and substance abuse treatment agencies nationwide, prescription drug monitoring programs (PDMPs), and their partner agencies in sites selected through the Comprehensive Opioid Abuse Site-based Program solicitation, and to communities nationwide impacted by the opioid epidemic. The TTA providers will work collaboratively within the COAP TTA Network.

Statutory Authority The Comprehensive Opioid Abuse Site-based Program was authorized by the Comprehensive Addiction Recovery Act of 2016 (CARA) (Public Law 114–198), and codified at 34 U.S.C. § 10701. The Harold Rogers Prescription Drug Monitoring Program, which funds the PDMP portion of this solicitation, was created by the fiscal year (FY) 2002 U.S. Department of Justice Appropriations Act. Both programs are funded in the Department of Justice Appropriations Act, 2019, Pub. L. No. 116-6, 133 Stat 13, 114.

Program-specific Information The Comprehensive Opioid Abuse Site-based Program aims to reduce opioid abuse and the number of overdose fatalities, as well as to mitigate impacts on crime victims. The program also supports the implementation, enhancement, and proactive use of prescription drug monitoring programs to support clinical decision making and prevent the abuse and diversion of controlled substances. Since 2017, BJA has supported this innovative work in over 200 COAP sites. BJA anticipates adding more COAP sites per year over the lifetime of this grant. Examples of successful BJA-funded projects from past years can be found here.

Selected TTA providers will assist BJA grantees and subgrantees in accomplishing the objectives of the overall program and the objectives of their specific grant-funded projects.

Additionally, they will be responsible for responding to requests for assistance from the field.

Approaches to TTA provision will vary according to the specific needs of the grantee or requestor. Mechanisms for providing TTA may include: conference calls, onsite consultation, video conferencing, webinars, publications, peer-to-peer learning sessions, coaching, communities of practice, customized resource packets, facilitated sessions, trainings, and guided planning.

Please note that this solicitation seeks applications that propose to deliver nationwide TTA, rather than for individual jurisdictions.

https://www.coapresources.org/

Objectives and Deliverables The objectives of the program are two-fold. First, it aims to support locally-driven responses to the opioid epidemic and state-led initiatives designed to reduce opioid misuse and the number of overdose fatalities. Second, it supports efforts by PDMPs and their stakeholders to expand the implementation, enhancement, and proactive use of prescription drug monitoring programs to support clinical decision-making and prevent the misuse and diversion of controlled substances.

Applicants seeking to provide TTA for tribal jurisdictions should apply under the separate, BJA-funded Tribal TTA collaborative solicitation. Applicants must clearly designate under which category they are applying. BJA expects to one award per category.

CATEGORY 1: NATIONAL COAP LAW ENFORCEMENT/FIRST RESPONDER

PARTNERSHIP TTA INITIATIVE. COMPETITION ID: BJA-2019-15094.

The objective of this initiative is to help local communities plan, implement, sustain, and enhance initiatives led by law enforcement agencies or other first responders that respond to the opioid epidemic.

Category 1 Requirements and Deliverables:

With guidance from BJA, the selected TTA provider will produce the following deliverables:

• A set of written products and tools that guide local efforts to establish law enforcement and other first responder partnerships with public health and behavioral health that respond to the opioid epidemic.

• A set of written products and tools that guide local efforts to establish education and prevention programs that connect law enforcement agencies with K-12 students.

• A set of written products and tools that guide local efforts to establish social services partnerships with law enforcement in order to rapidly respond to opioid overdoses where children are impacted.

• Subject matter expertise to support the development of virtual training program. This training program will be part of the Online Learning Center housed under the COAP Resource Center. The TTA provider will partner with BJA and the Institute for Intergovernmental Reseach (IIR), which operates the COAP Resource Center, to select a COAP grantee to be featured in an online learning system which will be built into the existing COAP Resource Center. The grantee will be responsible for developing the content to be filmed.

• A law enforcement/first responder diversion mentor site program. BJA anticipates selecting up to eight mentor programs that agree to host peer-to-peer learning exchanges. A stipend of $2,000 per mentor site should be budgeted.

• Up to 15 peer-to-peer exchange visits to support the above mentor site program each year for the life of the grant. Travel costs for teams of three for two overnights and three days should be budgeted.

• Within the first 12 months of the award, a publication that summarizes research to-date on outcomes associated with law-enforcement/first responder diversion programs and identifies areas of future research.

• Ongoing direct TTA to up to 60 jurisdictions per year, which may include office-based and onsite intensive technical assistance.

• Content for a minimum of six webinars and one podcast per year, including development of written materials and identification of speakers.

http://www.coapresources.org/

• A minimum of two brief articles (approximately one page) every other month for the COAP newsletter and three substantive articles per year (approximately four to six pages) each year of the grant on topics identified in collaboration with BJA.

• Site-specific profiles of each COAP site-based grantee focused on first responder partnerships at three milestones: (1) at project initiation (describe the site-specific initiative, the project partners, and the project design); (2) at 12 months after project implementation (detail the preliminary project outcomes); and (3) 18 to 24 months after project implementation (report on the implementation results, including performance data).

• Subject matter expertise to support an annual grantee orientation webinar and assist with planning the annual national COAP meeting. This includes identifying speakers and facilitating sessions at the meeting.

• Monthly community of practice calls to support cross-site coordination and peer-to-peer learning.

• Assistance for grantees in collecting and reporting on program performance measures.

• Review of quarterly BJA progress reports and identification of common needs, to inform the TTA strategy.

• Participation in BJA’s GrantStat, as requested, by which BJA examines performance of its grant programs according to key indicators.

• Participation in relevant national conferences and training events. Grantees should present at a minimum of three national events and budget for attendance of three COAP grantees at each.

• Coordinate extensively with BJA’s other COAP TTA providers. Participation in bi-weekly and monthly calls with BJA staff and the other COAP TTA providers, led by the existing COAP TTA Coordinating provider. Participate in one in-person meeting annually with BJA and other COAP TTA providers in Washington, DC.

• Support for national and federal partners on related projects and any external evaluators selected or approved by BJA to assess COAP programs.

• Assist grantees in using data and program performance to ensure project sustainability.

CATEGORY 2: NATIONAL COAP JAIL-BASED TREATMENT AND COMMUNITY

CORRECTIONS TTA PROGRAM. COMPETITION ID: BJA-2019-15095.

The objective of this program is to help local communities enhance services provided to pretrial and post-trial populations in jails, with an emphasis on collaboration among courts, community-based treatment and community corrections agencies to support medication-assisted treatment (MAT) and cognitive behavioral treatment programs. It focuses on supporting local or regional jails and their partners in establishing programs that enable inmates to transition seamlessly from in-custody to community-based treatment upon release.

Category 2 Requirements and Deliverables:

With guidance from BJA, the selected TTA provider will produce all of the following deliverables:

• A set of written products and tools that guide local efforts to establish or enhance treatment and recovery service engagement among pretrial and post-trial populations leaving confinement. This includes implementing MAT and cognitive behavioral treatment and supporting the transition to community-based services once an inmate is released. These tools should assist communities in understanding evidence-based program models, facilitating partnerships with relevant stakeholders, and assisting with establishing a data collection process.

• Subject matter expertise to support the development of virtual training program. This training program will be part of the Online Learning Center housed under the COAP

Resource Center. The TTA provider will partner with BJA and IIR to select a COAP grantee to be featured in an online learning system which will be built into the existing COAP Resource Center. The grantee will be responsible for developing the content to be filmed.

• A jail-based treatment mentor program. BJA anticipates selecting up to six mentor programs that agree to host peer-to-peer learning exchanges. A stipend of $2,000 per mentor site should be budgeted.

• Up to 15 peer-to-peer exchange visits to support the above mentor program each year for the life of the grant. Travel costs for teams of three for two overnights and three days should be budgeted.

• Within the first 12 months of the award, a publication that summarizes evidence based research on outcomes associated with jail-based MAT treatment programs and identifies areas of future research. The provider should plan to convene at least one roundtable that includes practitioners and researchers associated with jail-based treatment programs funded under the COAP program.

• Within the first 12 months of the award, a publication that summarizes the challenges associated with implementing jail-based MAT treatment programs in rural settings. The provider should plan to convene at least one roundtable that includes practitioners from rural communities.

• Site-specific profiles of each COAP site-based grantee providing jail-based or community corrections treatment at three milestones: (1) at project initiation ( describe the site-specific initiative, the project partners, and the project design); (2) at 12 months after project implementation ( detail the preliminary project outcomes); and (3) 18 to 24 months after project implementation ( report on the implementation results, including performance data).

• Ongoing direct TTA to up to 60 jurisdictions per year, which may include office-based and onsite intensive technical assistance.

• Content for a minimum of six webinars and one podcast per year, including development of written materials and identification of speakers.

• A minimum of two brief articles (approximately one page) every other month for the COAP newsletter and three substantive articles per year (approximately four to six pages) each year of the grant on topics identified in collaboration with BJA.

• Subject matter expertise to support an annual grantee orientation webinar and assist with planning the annual national COAP meeting. This includes identifying speakers and facilitating sessions at the meeting.

• Monthly community of practice calls to support cross-site coordination and peer-to-peer learning.

• Assistance for grantees in collecting and reporting on program performance measures.

• Review of quarterly BJA progress and identification of common needs, to inform the TTA strategy.

• Participation in BJA’s GrantStat, as requested, by which BJA examines performance of its grant programs funded by BJA according to several key indicators.

• Participation in relevant national conferences and training events. Grantees should present at a minimum of three national events and budget for attendance of three COAP grantees at each.

• Coordinate extensively with BJA’s other COAP TTA providers. Participation in bi-weekly and monthly calls with BJA staff and the other COAP TTA providers, led by the existing COAP TTA Coordinating provider. Participate in one in-person meeting annually with BJA and other COAP TTA providers in Washington, DC.

• Support for national and federal partners on related projects and any external evaluators selected or approved by BJA to assess COAP programs.

• Assist grantees in using data and program performance to ensure project sustainability.

CATEGORY 3: COAP NATIONAL TRAINING AND TECHNICAL ASSISTANCE CENTER

FOR PEER RECOVERY SUPPORT. COMPETITION ID: BJA-2019-15096.

The objective of the center is to support COAP grantees in incorporating peer recovery support as a component of effective programs, BJA seeks to establish a national training and technical assistance center to support peer recovery support partnerships in the criminal justice and child welfare systems.

Category 3 Requirements and Deliverables:

With guidance from BJA, the selected TTA provider will produce all of the following deliverables:

• Ongoing TTA (both remote and onsite) for all site-based COAP grantees interested in incorporating a peer recovery component into their projects. This includes assisting with project design in the planning phase, facilitating partnerships with relevant stakeholders, and assisting with establishing a data collection process.

• At least one publication annually that highlights effective peer recovery support models being used in the criminal justice and child welfare fields.

• Subject matter expertise to support the development of a virtual training program. This training program will be part of the Online Learning Center housed under the COAP Resource Center. The TTA provider will partner with BJA and IIR to select a COAP grantee to be featured in an online learning system which will be built into the existing COAP Resource Center. The grantee will be responsible for developing the content to be filmed.

• Support for up to 15 peer-to-peer exchange visits to the mentor peer recovery sites each year of the grant for the life of the grant. Travel costs for teams of three for two overnights and three days should be budgeted.

• Ongoing direct TTA to up to 60 jurisdictions per year, including office-based and onsite intensive technical assistance.

• Site-specific profiles of each COAP site-based grantee focused on peer recovery at three milestones: (1) at project initiation (describe the site-specific initiative, the project partners, and the project design); (2) at 12 months after project implementation (detail the preliminary project outcomes); and (3) 18 to 24 months after project implementation (report on the implementation results, including performance data).

• Content for a minimum of six webinars and one podcast per year, including development of written materials and identification of speakers.

• A minimum of two brief articles (approximately one page) every other month for the COAP newsletter and three substantive articles per year (approximately four to six pages) each year of the grant on topics identified in collaboration with BJA.

• Subject matter expertise to support an annual grantee orientation webinar and assist with planning the annual national COAP meeting. This includes identifying speakers and facilitating sessions at the meeting.

• Monthly community of practice calls to support cross-site coordination and peer-to-peer learning.

• Assistance for grantees in collecting and reporting on program performance measures.

• Review of quarterly BJA progress reports and identification of common needs, to inform the TTA strategy.

• Participation in BJA’s GrantStat, as requested, by which BJA examines the performance of its grant programs according to several key indicators.

• Participation in relevant national conferences and training events. Grantees should present at a minimum of three national events and budget for participation of three COAP grantees at each.

• Coordinate extensively with BJA’s other COAP TTA providers. Participation in bi-weekly and monthly calls with BJA staff and the other COAP TTA providers, led by the existing COAP TTA Coordinating provider. Participate in one in-person meeting annually with BJA and other COAP TTA providers in Washington, DC.

• A virtual advisory board which supports partners on related projects and cooperates with any external evaluators selected or approved by BJA to assess COAP programs.

• Assist grantees in using data and program performance to ensure project sustainability.

CATEGORY 4: COAP STATE-BASED TRAINING AND TECHNICAL ASSISTANCE

PROGRAM. COMPETITION ID: BJA-2019-15097.

The objective of this program is to provide direct support to state agencies receiving grant funds under the FY 2019 COAP site-based solicitation. BJA anticipates up to ten state-level grantees each year of the award. The selected provider will work with other COAP TTA providers or other subject matter experts to provide TTA to COAP statewide grantees.

Category 4 Requirements and Deliverables:

With guidance from BJA, the selected TTA provider will produce all of the following deliverables:

• Approximately 15 site visits annually to BJA statewide implementation or enhancement grantees, to provide TTA on topics such as strategic planning, program design, data collection and analysis strategies, and meeting objectives. The TTA provider should submit a report to BJA within 60 days after each site visit that summarizes findings and recommended next steps. Follow-up, offsite assistance should be provided to implement any recommendations.

• Assistance for statewide grantees in implementation or training issues, as well as in collecting and reporting program performance measures and supporting program evaluation.

• Two-page briefs about each statewide grantee annually.

• An annual brief on the status of statewide COAP projects as a whole that summarizes implementation issues, lessons learned, and the status of each statewide project.

• A minimum of four practitioner-friendly publications and resources on topics trending among statewide grantees.

• A minimum of six webinars and one podcast per year, including development of written materials and identification of speakers.

• A minimum of two brief articles (approximately one page) every other month for the

COAP newsletter.

• Subject matter expertise to support an annual grantee orientation webinar and assist with planning the annual national COAP meeting. This includes identifying speakers and facilitating sessions at the meeting.

• Site-specific profiles of each COAP site-based grantee focused on state responses to opioid epidemic at three milestones: (1) at project initiation (describe the site-specific initiative, the project partners, and the project design); (2) at 12 months after project implementation (detail the preliminary project outcomes); and (3) 18 to 24 months after project implementation (report on the implementation results, including performance data).

• Monthly community of practice calls to support cross-site coordination and peer-to-peer learning.

• Review of quarterly BJA progress reports and identification of common needs, to inform the TTA strategy.

• Participation in BJA’s GrantStat, as requested, by which BJA examines the performance of its grant programs according to several key indicators.

• Participation in relevant national conferences and training events. Grantees should present at a minimum of three national events and budget for participation of three COAP grantees at each.

• Coordinate extensively with BJA’s other COAP TTA providers. Participation in bi-weekly and monthly calls with BJA staff and the other COAP TTA providers, led by the existing COAP TTA Coordinating provider. Participate in one in-person meeting annually with BJA and other COAP TTA providers in Washington, DC.

• Support for national and federal partners on related projects and any external evaluators selected or approved by BJA to assess COAP programs.

• Assist grantees in using data and program performance to ensure project sustainability.

CATEGORY 5: HAROLD ROGERS PDMP TRAINING AND TECHNICAL ASSISTANCE

PROGRAM. COMPETITION ID: BJA-2019-15098.

The objective of this program is to provide PDMP practitioners with access to a myriad of PDMP resources, including recent evidence-based findings, TTA, publications, webinars, and the PDMP Resource Center, and to support the RxCheck hub. See the following link:

http://www.pdmpassist.org.

Category 5 Requirements and Deliverables:

With guidance from BJA, the selected TTA provider will produce all of the following deliverables:

• Serve as a national resource for PDMP grantees and others by providing information such as sample operational materials/forms, sample vendor requests for proposals, procedures for data collection, and manuals that describe the function and operations of a PDMP.

• Conduct an annual assessment of PDMP practices nationwide and publish the findings in a report for online dissemination on topics agreed upon by BJA.

• Review state legislation and produce a quarterly annual PDMP legislative update to be disseminated online.

• Facilitate, provide subject matter expertise, and select speakers for two regional in-person PDMP annually. Travel costs for up to 14 attendees should be budgeted.

• Facilitate and provide subject matter expertise for one in-person PMIX Working Group meeting annually for up to 20 PMIX Working Group members and two guests/speakers.

Travel costs for up to 22 attendees should be budgeted.

• Facilitate and provide subject matter expertise for two in-person RxCheck Hub Working Group meetings annually for up to 25 members and two guests/speakers. Travel costs for up to 27 attendees should be budgeted.

• Facilitate monthly calls for both the RxCheck Hub Working Group and the PMIX Working Group and their subcommittees.

• Develop content for a minimum of six webinars and one podcast annually, including development of written materials and identification of speakers.

• A minimum of two brief articles (approximately one page) every other month for the COAP newsletter and three substantive articles per year (approximately four to six pages) each year of the grant on topics identified in collaboration with BJA.

• Provide subject matter expertise to support an annual grantee orientation webinar and assist with planning a track of the annual national COAP meeting. This includes identifying speakers and facilitating sessions at the meeting.

• Site-specific profiles of each COAP site-based grantee focused on PDMPs and multidisciplinary data-driven partnerships at three milestones: (1) at project initiation (describe the site-specific initiative, the project partners, and the project design); (2) at 12 months after project implementation (detail the preliminary project outcomes); and (3) 18 to 24 months after project implementation (report on the implementation results, including performance data).

• Facilitate monthly community of practice calls to support cross-site coordination and peer-to-peer learning.

• Assist grantees in collecting and reporting on program performance measures.

• Review quarterly BJA progress reports), to identify common needs and inform the TTA strategy.

• Participation in BJA’s GrantStat, as requested, by which BJA examines the performance of its grant programs according to several key indicators.

• Present at a minimum of three national events and budget for participation of three

COAP grantees at each.

• Coordinate extensively with BJA’s other COAP TTA providers. Participation in bi-weekly and monthly calls with BJA staff and the other COAP TTA providers, led by the existing COAP TTA Coordinating provider. Participate in one in-person meeting annually with BJA and other COAP TTA providers in Washington, DC.

• Support national and federal partners on related projects and cooperate with any external evaluators selected or approved by BJA to assess the COAP programs.

• Budget $1.8 million per year for each year of the grant to support a PDMP hub to generate information sharing and PDMP integration with health information exchanges/electronic health record systems.

Mandatory Project Component for Projects that Propose Data Collection, Aggregation, and Sharing Any organization using OJP grant funds, in whole or in part, to collect, aggregate, and/or share data must guarantee that the agency that owns the data and its approved designee(s) will retain unrestricted access to the data, in accordance with all applicable laws, regulations, and BJA policy. This includes providing data (a) in an expeditious manner upon request by BJA; (b) in a clearly defined format that is open, user-friendly, and unfettered by unreasonable proprietary restrictions; and (c) at a minimal additional cost to the requestor (which cost may be borne by using grant funds).

Interagency Coordination OJP administers the Harold Rogers PDMP in partnership and collaboration with the Centers for Disease Control and Prevention and the Substance Abuse and Mental Health Services Administration’s Center for Substance Abuse Treatment and is cognizant of the importance of PDMPs to the Drug Enforcement Administration Office of Diversion Control and the Office of National Drug Control Policy. OJP will communicate with these and other agencies, as needed, to inform the grant-making process, prevent duplication across federal funding sources, and support the Administration’s goals with respect to substance abuse and diversion.

The Objectives and Deliverables are directly related to the performance measures that demonstrate the results of the work completed, as discussed in Section D. Application and Submission Information, under “Program Narrative.”

Evidence-based Programs or Practices OJP strongly emphasizes the use of data and evidence in policy making and program development in criminal justice, juvenile justice, and crime victim services. OJP is committed to:

• Improving the quantity and quality of evidence OJP generates.

• Integrating evidence into program, practice, and policy decisions within OJP and the field.

• Improving the translation of evidence into practice.

OJP considers programs and practices to be evidence-based when their effectiveness has been demonstrated by causal evidence, generally obtained through one or more outcome evaluations. Causal evidence documents a relationship between an activity or intervention (including technology) and its intended outcome, including measuring the direction and size of a change, and the extent to which a change may be attributed to the activity or intervention. Causal evidence depends on the use of scientific methods to rule out, to the extent possible, alternative explanations for the documented change. The strength of causal evidence, based on the factors described above, will influence the degree to which OJP considers a program or practice to be evidence-based.

The OJP CrimeSolutions.gov website at https://www.crimesolutions.gov is one resource that applicants may use to find information about evidence-based programs in criminal justice, juvenile justice, and crime victim services.

Information Regarding Potential Evaluation of Programs and Activities The Department of Justice has prioritized the use of evidence-based programming and deems it critical to continue to build and expand the evidence informing criminal and juvenile justice programs to reach the highest level of rigor possible. Therefore, applicants should note that the OJP may conduct or support an evaluation of the programs and activities funded under this solicitation. Recipients and sub-recipients will be expected to cooperate with program-related assessments or evaluation efforts, including through the collection and provision of information or data requested by OJP (or its designee) for the assessment or evaluation of any activities and/or outcomes of those activities funded under this solicitation. The information or data requested may be in addition to any other financial or performance data already required under this program.

B. Federal Award Information

BJA expects to make a minimum of five awards with an estimated total minimum amount awarded of up to $13,300,000. BJA expects to make awards under each category for a 24-month period of performance, to begin on October 1, 2019.

Specific award amounts by category are identified below.

Category 1: National COAP Law Enforcement/First Responder Partnership TTA Initiative.

Award amount up to $2,500,000. Project period: 24 months. Competition ID: BJA-2019- 15094.

Category 2: National COAP Jail-based Treatment and Community Corrections TTA Program. Award amount up to $2,500,000. Project period: 24 months. Competition ID:

BJA-2019-15095.

https://www.crimesolutions.gov/

Category 3: COAP National Training and Technical Assistance Center for Peer Recovery Support. Award amount up to $800,000. Project period: 24 months. Competition ID: BJA- 2019-15096.

Category 4: COAP State-based Training and Technical Assistance Program. Award amount up to $2,500,000. Project period: 24 months. Competition ID: BJA-2019-15097.

Category 5: Harold Rogers PDMP TTA Provider. Award amount up to $5,000,000. Project period: 24 months. Competition ID: BJA-2019-15098.

BJA may, in certain cases, provide additional funding in future years to awards made under this solicitation, through continuation awards. In making decisions regarding continuation awards, OJP will consider, among other factors, the availability of appropriations, when the program or project was last competed, OJP’s strategic priorities, and OJP’s assessment of both the management of the award (for example, timeliness and quality of progress reports), and the progress of the work funded under the award.

All awards are subject to the availability of appropriated funds and to any modifications or additional requirements that may be imposed by law.

Type of Award BJA expects to make any award under this solicitation in the form of a cooperative agreement, which is a type of award that provides for OJP to have substantial involvement in carrying out award activities. See Administrative, National Policy, and Other Legal Requirements, under Section F. Federal Award Administration Information, for a brief discussion of what may constitute substantial federal involvement.

Financial Management and System of Internal Controls Award recipients and subrecipients (including recipients or subrecipients that are pass-through entities2) must, as described in the Part 200 Uniform Requirements3 as set out at 2 C.F.R.

200.303:

(a) Establish and maintain effective internal control over the Federal award that provides reasonable assurance that [the recipient (and any subrecipient)] is managing the Federal award in compliance with Federal statutes, regulations, and the terms and conditions of the Federal award. These internal controls should be in compliance with guidance in “Standards for Internal Control in the Federal Government” issued by the Comptroller General of the United States and the “Internal Control Integrated Framework”, issued by the Committee of Sponsoring Organizations of the Treadway Commission

(COSO).

(b) Comply with Federal statutes, regulations, and the terms and conditions of the Federal awards.

2 For purposes of this solicitation, the phrase “pass-through entity” includes any recipient or subrecipient that provides a subaward ("subgrant”) to a subrecipient (“subgrantee”) to carry out part of the funded award or program.

3 The "Part 200 Uniform Requirements” means the DOJ regulation at 2 C.F.R Part 2800, which adopts (with certain modifications) the provisions of 2 C.F.R. Part 200.

(c) Evaluate and monitor [the recipient’s (and any subrecipient’s)] compliance with statutes, regulations, and the terms and conditions of Federal awards.

(d) Take prompt action when instances of noncompliance are identified including noncompliance identified in audit findings.

(e) Take reasonable measures to safeguard protected personally identifiable information and other information the Federal awarding agency or pass-through entity designates as sensitive or [the recipient (or any subrecipient)] considers sensitive consistent with applicable Federal, state, local, and tribal laws regarding privacy and obligations of confidentiality.

To help ensure that applicants understand the applicable administrative requirements and cost principles, OJP encourages prospective applicants to enroll, at no charge, in the DOJ Grants Financial Management Online Training, available at https://onlinegfmt.training.ojp.gov/. (This training is required for all OJP award recipients.)

Also, applicants should be aware that OJP collects information from applicants on their financial management and systems of internal controls (among other information) which is used to make award decisions. Under Section D. Application and Submission Information, applicants may access and review a questionnaire—the OJP Financial Management and System of Internal Controls Questionnaire—that OJP requires all applicants (other than an individual applying in his/her personal capacity) to download, complete, and submit as part of the application.

Budget Information

Cost Sharing or Match Requirement This solicitation does not require a match. However, if a successful application proposes a voluntary match amount, and OJP approves the budget, the total match amount incorporated into the approved budget becomes mandatory and subject to audit.

For additional information on cost sharing and match, see the DOJ Grants Financial Guide at https://ojp.gov/financialguide/DOJ/PostawardRequirements/chapter3.3b.htm.

Pre-agreement Costs (also known as Pre-award Costs) Pre-agreement costs are costs incurred by the applicant prior to the start date of the period of performance of the federal award.

OJP does not typically approve pre-agreement costs; an applicant must request and obtain the prior written approval of OJP for all such costs. All such costs incurred prior to award and prior to approval of the costs are incurred at the sole risk of the applicant. (Generally, no applicant should incur project costs before submitting an application requesting federal funding for those costs.) Should there be extenuating circumstances that make it appropriate for OJP to consider approving pre-agreement costs, the applicant may contact the point of contact listed on the title page of this solicitation for the requirements concerning written requests for approval. If approved in advance by OJP, award funds may be used for pre-agreement costs, consistent with the recipient’s approved budget and applicable cost principles. See the section on Costs Requiring Prior Approval in the DOJ Grants Financial Guide at https://ojp.gov/financialguide/DOJ/index.htm for more information.

https://onlinegfmt.training.ojp.gov/ https://ojp.gov/funding/Apply/Resources/FinancialCapability.pdf https://ojp.gov/funding/Apply/Resources/FinancialCapability.pdf https://ojp.gov/financialguide/DOJ/PostawardRequirements/chapter3.3b.htm https://ojp.gov/financialguide/DOJ/index.htm

Limitation on Use of Award Funds for Employee Compensation; Waiver With respect to any award of more than $250,000 made under this solicitation, a recipient may not use federal funds to pay total cash compensation (salary plus cash bonuses) to any employee of the recipient at a rate that exceeds 110 percent of the maximum annual salary payable to a member of the federal government’s Senior Executive Service (SES) at an agency with a Certified SES Performance Appraisal System for that year.4 The 2019 salary table for SES employees is available on the Office of Personnel Management website at https://www.opm.gov/policy-data-oversight/pay-leave/salaries-wages/salary-tables/19Tables/exec/html/ES.aspx. Note: A recipient may compensate an employee at a greater rate, provided the amount in excess of this compensation limitation is paid with non-federal funds. (Non-federal funds used for any such additional compensation will not be considered matching funds, where match requirements apply.) If only a portion of an employee's time is charged to an OJP award, the maximum allowable compensation is equal to the percentage of time worked times the maximum salary limitation.

The Assistant Attorney General for OJP may exercise discretion to waive, on an individual basis, the limitation on compensation rates allowable under an award. An applicant that requests a waiver should include a detailed justification in the budget narrative of its application.

An applicant that does not submit a waiver request and justification with its application should anticipate that OJP will require the applicant to adjust and resubmit the budget.

The justification should address, in the context of the work the individual would do under the award, the particular qualifications and expertise of the individual, the uniqueness of a service the individual will provide, the individual’s specific knowledge of the proposed program or project, and a statement that explains whether and how the individual’s salary under the award would be commensurate with the regular and customary rate for an individual with his/her qualifications and expertise, and for the work he/she would do under the award.

Prior Approval, Planning, and Reporting of Conference/Meeting/Training Costs OJP strongly encourages every applicant that proposes to use award funds for any conference-, meeting-, or training-related activity (or similar event) to review carefully—before submitting an application—the OJP and DOJ policy and guidance on approval, planning, and reporting of such events, available at www.ojp.gov/financialguide/DOJ/PostawardRequirements/chapter3.10a.htm. OJP policy and guidance (1) encourage minimization of conference, meeting, and training costs; (2) require prior written approval (which may affect project timelines) of most conference, meeting, and training costs for cooperative agreement recipients and of some conference, meeting, and training costs for grant recipients; and (3) set cost limits, including a general prohibition of all food and beverage costs.

Costs Associated with Language Assistance (if applicable) If an applicant proposes a program or activity that would deliver services or benefits to individuals, the costs of taking reasonable steps to provide meaningful access to those services or benefits for individuals with limited English proficiency may be allowable. Reasonable steps to provide meaningful access to services or benefits may include interpretation or translation services where appropriate.

4 OJP does not apply this limitation on the use of award funds to the nonprofit organizations listed in Appendix VIII to 2 C.F.R. Part 200.

https://www.opm.gov/policy-data-oversight/pay-leave/salaries-wages/salary-tables/19Tables/exec/html/ES.aspx https://www.opm.gov/policy-data-oversight/pay-leave/salaries-wages/salary-tables/19Tables/exec/html/ES.aspx http://ojp.gov/financialguide/DOJ/PostawardRequirements/chapter3.10a.htm

For additional information, see the "Civil Rights Compliance" section under “Overview of Legal Requirements Generally Applicable to OJP Grants and Cooperative Agreements - FY 2018 Awards” in the OJP Funding Resource Center at https://ojp.gov/funding/index.htm.

C. Eligibility Information

For eligibility information, see title page.

For information on cost sharing or match requirements, see Section B. Federal Award Information.

D. Application and Submission Information

What an Application Should Include This section describes in detail what an application should include. An applicant should anticipate that if it fails to submit an application that contains all of the specified project components, it may negatively affect the review of its application; and, should a decision be made to make an award, it may result in the inclusion of award conditions that preclude the recipient from accessing or using award funds until the recipient satisfies the conditions and OJP makes the funds available.

Moreover, an applicant should anticipate that an application that OJP determines is nonresponsive to the scope of the solicitation, or that OJP determines does not include the application elements that BJA has designated to be critical, will neither proceed to peer review, nor receive further consideration. For this solicitation, BJA has designated the following application elements as critical: Project Abstract, Program Narrative, Budget Detail Worksheet and Budget Narrative, Project Timeline, and Letters of Support or Interagency Agreements.

NOTE: OJP has combined the Budget Detail Worksheet and Budget Narrative in a single document collectively referred to as the Budget Detail Worksheet. See “Budget Information and Associated Documentation” below for more information about the Budget Detail Worksheet and where it can be accessed.

OJP strongly recommends that applicants use appropriately descriptive file names (e.g., “Program Narrative,” “Budget Detail Worksheet,” “Timelines,” “Letters of Agreement) for all attachments. Also, OJP recommends that applicants include résumés in a single file.

Please review the “Note on File Names and File Types” under How To Apply to be sure applications are submitted in permitted formats.

1. Information to Complete the Application for Federal Assistance (SF-424)

The SF-424 is a required standard form used as a cover sheet for submission of pre-applications, applications, and related information. Grants.gov and the OJP Grants Management System (GMS) take information from the applicant’s profile to populate the fields on this form. When selecting "type of applicant," if the applicant is a for-profit entity, select "For-Profit Organization" or "Small Business" (as applicable).

To avoid processing delays, an applicant must include an accurate legal name on its SF-

424. On the SF-424, current OJP award recipients, when completing the field for “Legal Name” (box 8a), should use the same legal name that appears on the prior year award https://ojp.gov/funding/Explore/LegalOverview/index.htm https://ojp.gov/funding/Explore/LegalOverview/index.htm https://ojp.gov/funding/Explore/LegalOverview/index.htm https://ojp.gov/funding/index.htm document (which is also the legal name stored in OJP’s financial system.) Also, current recipients should enter the Employer Identification Number (EIN) in box 8b exactly as it appears on the prior year award document. An applicant with a current, active award(s) must ensure that its GMS profile is current. If the profile is not current, the applicant should submit a Grant Adjustment Notice updating the information on its GMS profile prior to applying under this solicitation.

A new applicant entity should enter its official legal name in box 8a, its address in box 8d, its EIN in box 8b, and its Data Universal Numbering System (DUNS) number in box 8c of the SF-424.