PKG00249319-instructions..pdf

OMB No. 1121-0329 Approval Expires 11/30/2020

U.S. Department of Justice Office of Justice Programs Office of Juvenile Justice and Delinquency Prevention

OJJDP FY 2019 Comprehensive School-Based Approach to Youth Violence and Victimization FY 2019 Competitive Grant Solicitation

CFDA #16.818

Grants.gov Solicitation Number: OJJDP-2019-14964

Solicitation Release Date: March 21, 2019

Application Deadline: 11:59 p.m. eastern time (ET) on May 20, 2019

The U.S. Department of Justice (DOJ), Office of Justice Programs (OJP), Office of Juvenile Justice and Delinquency Prevention (OJJDP) is seeking applications for funding for the OJJDP FY 2019 Comprehensive School-Based Approach to Youth Violence and Victimization Program.

This program furthers the Department’s mission by strengthening community capacity to reduce youth offending and victimization, improve the response to children’s exposure to violence, and enhance public safety.

This solicitation incorporates the OJP Grant Application Resource Guide by reference. The OJP Grant Application Resource Guide provides guidance to applicants on how to prepare and submit applications for funding to OJP. If this solicitation expressly modifies any provision in the OJP Grant Application Resource Guide, the applicant is to follow the guidelines in this solicitation as to that provision.

Eligibility (Who may apply):

For information on eligibility, see “Section C. Eligibility Information.”

Contact Information For technical assistance with submitting an application, contact the Grants.gov Customer Support Hotline at 800–518–4726 or 606–545–5035, at https://www.grants.gov/web/grants/support.html, or at support@grants.gov. The Grants.gov Support Hotline operates 24 hours a day, 7 days a week, except on federal holidays.

An applicant that experiences unforeseen Grants.gov technical issues beyond its control that prevent it from submitting its application by the deadline must email the National Criminal Justice Reference Service Response Center (Response Center) at grants@ncjrs.gov within 24 hours after the application deadline to request approval to submit its application after the deadline. Additional information on reporting technical issues appears under “Experiencing Unforeseen Grants.gov Technical Issues” in the How To Apply (Grants.gov) section in the OJP Grant Application Resource Guide.

https://www.usdoj.gov/ https://ojp.gov/ https://www.ojjdp.gov/ https://www.ojjdp.gov/ https://www.ojp.gov/funding/Apply/Resources/Grant-App-Resource-Guide.htm https://www.grants.gov/web/grants/support.html mailto:support@grants.gov mailto:grants@ncjrs.gov https://www.ojp.gov/funding/Apply/Resources/Grant-App-Resource-Guide.htm

OJJDP-2019-14964

For assistance with any other requirements of this solicitation, contact the Response Center by telephone at 800–851–3420 or TTY: 301–240–6310 (hearing impaired only) or by email at grants@ncjrs.gov. Response Center hours of operation are 10 a.m. to 6 p.m. ET, Monday through Friday, and 10 a.m. to 8 p.m. ET on the solicitation close date. General information on applying for OJJDP awards can be found at https://www.ojjdp.gov/funding/funding.html.

Answers to frequently asked questions that may assist applicants are posted at https://www.ojjdp.gov/grants/solicitations/FY2019/FAQ/CYVP.pdf.

A solicitation webinar will be held on April 22, 2019 at 2:00 p.m. ET. This call will provide a detailed overview of the solicitation and allow an opportunity for interested applicants to ask questions. Preregistration is required for all participants. Register by clicking here and following the instructions. Due to the limited time, OJJDP encourages participants to review the solicitation and submit any questions they may have in advance and no later than April 17, 2019. Submit your questions to grants@ncjrs.gov with the subject as “Questions for OJJDP FY 2019 Comprehensive School-Based Approach to Youth Violence and Victimization Webinar.”

Post-Award Legal Requirements Notice If selected for funding, in addition to implementing the funded project consistent with the OJP-approved application, the recipient must comply with all award conditions and all applicable requirements of federal statutes and regulations (including applicable requirements referred to in the assurances and certifications executed in connection with award acceptance). OJP strongly encourages prospective applicants to review information on post-award legal requirements and common OJP award conditions prior to submitting an application.

For additional information on these legal requirements, see the “Administrative, National Policy, and Other Legal Requirements” section in the OJP Grant Application Resource Guide.

Deadline Details Applicants must register with Grants.gov at https://www.grants.gov/web/grants/register.html prior to submitting an application. All applications are due by 11:59 p.m. ET on May 20, 2019.

To be considered timely, an application must be submitted by the application deadline using Grants.gov, and the applicant must have received a validation message from Grants.gov that indicates successful and timely submission. OJP urges applicants to submit applications at least 72 hours prior to the application due date, to allow time for the applicant to receive validation messages or rejection notifications from Grants.gov, and to correct in a timely fashion any problems that may have caused a rejection notification.

An applicant must use the Add Attachment button to attach a file to its application. Do not click the paperclip icon to attach files. This action will not attach the files to the application. After adding an attachment, select the View Attachment button to confirm you attached the correct file. To remove the file, select the Delete Attachment button.

OJP encourages all applicants to read this Important Notice: Applying for Grants in Grants.gov.

For additional information, see the “How to Apply (Grants.gov)” section in the OJP Grant Application Resource Guide.

mailto:grants@ncjrs.gov https://www.ojjdp.gov/funding/funding.html https://www.ojjdp.gov/grants/solicitations/FY2019/FAQ/DCTPTTA.pdf http://ojjdptta.adobeconnect.com/efansj6k0w2j/event/registration.html mailto:grants@ncjrs.gov https://www.ojp.gov/funding/Apply/Resources/Grant-App-Resource-Guide.htm https://www.grants.gov/web/grants/register.html https://ojp.gov/funding/Apply/Grants-govInfo.htm

Contents

Overview

Program-Specific Information

Goals, Objectives, and Deliverables

Evidence-Based Programs or Practices

Information Regarding Potential Evaluation of Programs and Activities

Type of Award

Financial Management and System of Internal Controls

Budget Information

Cost Sharing or Match Requirement

Preagreement Costs (also known as Preaward Costs)

Limitation on Use of Award Funds for Employee Compensation; Waiver

Prior Approval, Planning, and Reporting of Conference/Meeting/Training Costs

Costs Associated With Language Assistance (if applicable)

What an Application Should Include

How To Apply (Grants.gov)

Review Criteria

Review Process

Federal Award Notices

Administrative, National Policy, and Other Legal Requirements

Information Technology (IT) Security Clauses

General Information About Post-Federal Award Reporting Requirements

Freedom of Information and Privacy Act (5 U.S.C. 552 and U.S.C. 552a)

Provide Feedback to OJP

Appendix A: Performance Measures Table

Appendix B: Application Checklist

OJJDP FY 2019 Comprehensive School-Based Approach to Youth Violence and Victimization

CFDA #16.818

Program Description

Overview This program supports a comprehensive effort to address youth violence and victimization through implementing evidence-based prevention, intervention, and accountability efforts in a school-based setting. The goals of the program are to (1) reduce the incidence of school violence through accountability efforts for offenders; (2) respond to victimization, exposure to violence, and trauma as a result of violence that occurs in the school, community, or family; (3) improve school safety and climate; and (4) prevent violence, delinquency, and victimization in the targeted community.

There are two categories of funding available under this solicitation.

Category 1: Project Sites. This program supports the efforts of eligible applicants to develop or enhance their capacity to address youth violence and victimization through school-based programming and interventions targeting student and community needs. All program activities must occur within a school setting, and this can include programming in either public or private schools.

Category 2: Training and Technical Assistance. In addition to supporting program implementation and direct service activities, the initiative will fund a training and technical assistance provider to support the Category 1 project sites.

Statutory Authority: 34 U.S.C. 11171–11172; Department of Justice Appropriations Act, 2019, Pub. L. No. 116–6, 133 Stat. 13, 115.

Program-Specific Information Nearly 60 percent of youth in the United States have been exposed to crime, abuse, and violence; many in their own homes but also in their neighborhoods, schools, and broader communities.1 This exposure includes witnessing or being a direct victim of bullying, physical and sexual abuse, physical and sexual assault, or community and school violence, including gang violence, interpersonal violence, and threats of harm. Childhood exposure to violence is known to increase the risk of serious physical illness, psychological issues, further victimization, 1 Finkelhor, S.D., Turner, H.A., Shattuck, A.M., Hamby, S.L., and Kracke, K. 2015. Children's Exposure to Violence, Crime, and Abuse: An Update. Washington, DC: U.S. Department of Justice, Office of Justice Programs, Office of Juvenile Justice and Delinquency Prevention.

adult criminal behavior, and becoming part of the cycle of violence.2,3,4 Research has consistently shown a relationship between child victimization and juvenile offending, with several studies suggesting that 70 to 94 percent of youth involved in the juvenile justice system have histories of traumatic victimization and exposure.5,6,7 Despite the prevalence of this exposure among children and youth and evidence of its intersection with youthful offending, the majority of youth impacted by violence do not receive timely help to mitigate the harmful effects caused by this exposure.

OJJDP targets youth violence and victimization through a multifaceted programming strategy that addresses prevention and intervention at the systems, community, and individual levels.

This strategy acknowledges the need for supportive interventions as well as accountability measures and offers opportunities to disrupt a youth’s path to delinquency and criminality by addressing those individual and community/societal factors that contribute to criminal behavior.

Through this initiative, OJJDP will initiate programming along the prevention and intervention continuum through a school-based implementation strategy. A school-based strategy allows for implementation of universal efforts that reach all youth while also allowing for the implementation of targeted interventions that address individual needs of youth—all in one setting. Universal school-based prevention programs can significantly lower rates of aggression and violent behavior.8 These programs are delivered to all students in a school or grade level and allow them to develop skills such as emotional self-awareness and control, positive social skills, problem solving, and conflict resolution. While community organizations can provide programming that addresses exposure to violence, and do so successfully, providing a school-based approach will increase the availability of interventions in the targeted community and hopefully facilitate ease of participation. Youth (and their parents/caregivers) will be able to access programming through one site rather than having to go to multiple entities to receive services. It is anticipated that this could increase participation rates and ensure that youth are receiving a wide range of interventions and services.

OJJDP is seeking proposals from applicant jurisdictions working to reduce the adverse impact of violence on youth, families, and neighborhoods through implementing school-based approaches that support multitiered efforts focused on prevention, intervention, and accountability. Applicants must propose and undertake their work through a multidisciplinary, 2 Ford, J. 2010. Complex adult sequelae of early life exposure to psychological trauma. In R. Lanius, E. Vermetten, and C. Pain (Eds.), The Impact of Early Life Trauma on Health and Disease: The Hidden Epidemic (pp. 69–76).

Cambridge: Cambridge University Press.

3 Cuevas, C.A., Finkelhor, D., Shattuck, A., Turner, H., and Hamby, S. 2013. Children’s Exposure to Violence and the Intersection Between Delinquency and Victimization. Washington, DC: U.S. Department of Justice, Office of Justice Programs, Office of Juvenile Justice and Delinquency Prevention.

4 Widom, C.S., Czaja, S.J., and Dutton, M.A. 2008. Childhood victimization and lifetime revictimization. Child Abuse and Neglect. 32(8):785–796.

5 Sedlak, A.J., McPherson, K.S., and Basena, M. 2013. Nature and Risk of Victimization: Findings From the Survey of Youth in Residential Placement. Washington, DC: U.S. Department of Justice, Office of Justice Programs, Office of Juvenile Justice and Delinquency Prevention.

6 Rosenberg, H.J., Vance, J.E., Rosenberg, S.D., Wolford, G.L., Ashley, S.W., and Howard, M.L. 2014. Trauma exposure, psychiatric disorders, and resiliency in juvenile-justice-involved youth. Psychological Trauma: Theory, Research, Practice, and Policy 6(4):430–437.

7 Abram, K.M., Teplin, L.A., Charels, D.R., Longworth, S.L., McClelland, G.M., and Dulcan, M.K. 2004. Posttraumatic stress disorder and trauma in youth in juvenile detention. Archives of General Psychiatry 61:403–410.

8 Centers for Disease Control and Prevention. 2007. The effectiveness of universal school-based programs for the prevention of violence and aggressive behavior: A report on recommendations of the Task Force on Community Preventive Services. Morbidity and Mortality Weekly Report 56(RR-7):1–2. Available at www.cdc.gov/mmwr/PDF/rr/rr5607.pdf.

http://www.cdc.gov/mmwr/PDF/rr/rr5607.pdf multiagency team of stakeholders that can be an existing collaborative group or one that is formed specifically for this project. At a minimum, stakeholders should include county/local public sector leadership, educators from the target school(s), courts/probation, law enforcement, mental health, child welfare and social services, and youth-serving community organizations.

OJJDP recognizes youth and families as major stakeholders and strongly supports positive youth development and leadership opportunities for youth in its programs. As such, the collaborative group must include youth/student engagement and participation as well as family/parent/caregiver representation. A description of the team structure must be referenced in the program narrative and can be submitted as an attachment.

Goals, Objectives, and Deliverables This program will support a comprehensive approach to address youth violence and victimization through implementing prevention, intervention, and accountability efforts in a school-based setting. This may include a public or private school(s). At a minimum, efforts must target middle schools or high schools but can also include elementary-level grades. The goals of the program are to:

• Reduce the incidence of school violence through accountability efforts for offenders, including innovative programs, suspension, expulsion, and arrest.

• Enhance the capacity of communities and schools to address youth violence and exposure to violence through evidence-based intervention services.

• Improve school safety and climate.

• Prevent violence, delinquency, and victimization in the targeted community.

Category 1: Project Sites. Proposed projects should work to enhance existing school-based practices that address violence and victimization and must fill gaps in programming. It is expected that applicants will have an existing strategic plan for addressing youth violence to guide current and proposed efforts funded through this initiative. Implementation strategies should be community driven and multitiered to include universal, school wide programming as well as targeted interventions for youth exposed to violence, including youth identified as at risk for delinquency and/or youth involved in the juvenile justice system. The comprehensive approach should include new and/or existing efforts in the following core areas:

1) Provision of evidence-based mental health services for youth who experience trauma and exposure to violence in a school setting.

2) Universal bullying prevention and conflict resolution programming.

3) Student engagement to provide peer support networks.

4) Youth competence building interventions for accountability across the continuum of least intensive (innovative diversion/treatment programs) to more intensive (suspension, expulsion, arrest) with proper considerations for campus safety and promotion of an appropriate learning environment.

5) School safety and climate measures.

Applicants should clearly identify which projects are existing and which are proposed for funding as a part of this initiative. Activities should be comprehensive in nature, complement existing school curricula/programming in this area, and be strategic in scope. For instance, applicants should develop objectives that address youth during school hours as well as outside of school hours. This will ensure community impact as well as allow for targeted interventions for identified at-risk youth. As an example, the majority of violent crimes committed by juveniles occur on schools days, with nearly 20 percent occurring between 3 p.m. and 7 p.m.9 Afterschool programs that offer support and supervision for youth can work to reduce the risk of exposure to violence or engaging in delinquent behaviors. Such programs should be structured to offer prosocial activities and shared experiences among youth that support mastery of critical developmental tasks.

OJJDP encourages applicants to consider replicating programs and practices known to produce positive outcomes for youth. Examples of programming considered effective in addressing exposure to violence, delinquency prevention, and accountability include but are not limited to Positive Behavioral Interventions and Support (PBIS), Cognitive-Behavioral Intervention for Trauma in Schools (CBITS), SPARCS: Structures Psychotherapy for Adolescents Responding to Chronic Stress, School Resource Officers (SROs), and youth mentoring. Other program-specific interventions include Youth Courts, Street Law, Gang Resistance and Education Training (G.R.E.A.T.), and Violence Free Zone.10 While not an exhaustive list, these listed programs include elements OJJDP wishes to see implemented in school-based approaches, such as student/youth leadership, engagement and inclusion, evidence-based interventions, competency building, and offender accountability. In addition to these innovative programs, OJJDP recognizes the importance and effectiveness of school officials using other methods to intervene and hold youth offenders accountable for violence, including but not limited to suspension, expulsion, and arrest. Proposed activities must be responsive to the specific needs identified by the multidisciplinary, multiagency collaborative stakeholder group (see page 6) for their specific community. For further information on effective programs and practices, see CrimeSolutions.gov, OJJDP Model Programs Guide, National Child Traumatic Stress Network, and What Works Clearinghouse.

OJJDP expects program sites to work closely with the selected training and technical assistance provider for this initiative and include their community partners and stakeholders in the collaborative learning process.

Specific objectives/deliverables include:

• Describe the geographic area, size, and nature of the population and explain how and why the targeted community(ies) was identified and defined. This includes school data (i.e., behavior, academic, crime) and community crime data, specifically violent crime.

• Demonstrate community readiness and capacity to undertake this work as evidenced by an existing strategic action plan (e.g., current community violence plans, school safety plans, public safety plans that include youth-centered approaches, etc.). Applicants should highlight all existing efforts in their program narrative and submit a copy of any existing or prior strategic planning efforts as an attachment labeled “strategic plan.”

• Establish and support a multidisciplinary team to facilitate programming and activities proposed for funding through this initiative. This can be the same multidisciplinary, multiagency team identified in the Program-Specific Information section above (page 4) or a newly formed team or subset of that team. Team members must be referenced in the program narrative and can be submitted as an attachment. Letters of support from all members of the multidisciplinary team are encouraged and should be submitted as one combined attachment to the application labeled as “letters of support.”

• Propose and implement strategies that build upon and enhance the existing strategic plan. Proposed strategies should be aligned with the five core areas listed in the

10 https://www.nationalgangcenter.gov/SPT/Programs/130.

Program-Specific Information section above (page 4). Applicants are encouraged to design and implement a referral, screening, and assessment process/procedures to effectively target and intervene with youth/students at highest risk for violence and delinquency behavior.

• Programs should also include an element of family outreach and relationship building to ensure that parents/guardians are aware of the indicators of youth victims and offenders so this information can be shared between the home and school in a timely manner, with the goal of protecting school safety and managing symptoms of trauma.

Category 2: Training and Technical Assistance. OJJDP is seeking an experienced organization to provide training and technical assistance services to project sites funded under this solicitation. The goal of Category 2 is to develop, design, and deliver training and technical assistance that supports and guides the program sites as they implement their school-based strategies to address youth violence and victimization at school and in the community. Technical assistance needs may vary greatly depending on the current strategic approaches addressing community violence or the school safety plan at each site.

As a result, applicants must demonstrate competency in the following areas:

• Providing training and technical assistance to a wide range of communities, agencies, and disciplines on evidence-based practices used to address youth violence and victimization, violence reduction, delinquency prevention, and accountability.

• Multidisciplinary collaborative team development, including building community support and involvement.

• Conducting system assessments and developing strategic implementation plans.

• Identifying and collecting data that document the process and progress of program implementation.

Specific objectives and deliverables include:

• Assess the individual and collective training and technical assistance needs of project sites and develop technical assistance plans for each site within the first 3 months of the project.

• Provide guidance and consultation to the funded program sites. Technical assistance should be provided onsite, over the phone, in webinars, and through other strategies, as appropriate. Training and technical assistance should be inclusive of and responsive to the needs of all members of the implementation team at each site.

• Support the provision of content training to project site staff to increase their capacity to implement strategies to address youth violence and victimization. Topics include but are not limited to children’s exposure to violence, risk and protective factors, effective interventions for delinquency prevention, and restorative practices.

• Arrange onsite consultations by diverse subject-matter experts.

• Establish tools and practical techniques for working across different disciplines to facilitate information sharing, communication, and coordination.

• Develop and maintain a pool of experts who can provide onsite technical assistance tailored to the specific needs of each project site. OJJDP will expect experts to use a cross-discipline approach and act as problem-solving agents to assist the project sites as they address challenges, barriers, and unintended consequences.

• Facilitate peer-to-peer information sharing and learning communities between the project sites to promote problem solving and innovation through the exchange of information and ideas across project sites.

• Perform all logistics to support training and technical assistance activities and events.

• Work collaboratively with OJJDP to develop and provide materials, including training agendas and other products, prior to any training or technical assistance events or any site visits that expert consultants conduct.

• Plan and coordinate, in conjunction with OJJDP, annual cross-site meetings of project site grantees, including providing logistical support, developing meeting agendas, and identifying faculty and/or consultants.

The awardee will produce written synopses or summaries of all meetings, onsite visits, conference calls, and trainings and provide other performance measures data as described below.

The Goals, Objectives, and Deliverables are directly related to the performance measures that demonstrate the results of the work completed, as discussed under What an Application Should Include.

Evidence-Based Programs or Practices OJP strongly emphasizes the use of data and evidence in policymaking and program development in criminal justice, juvenile justice, and crime victim services. For additional information and resources on evidence-based programs or practices, see the OJP Grant Application Resource Guide.

OJJDP training and technical assistance awardee standards. OJJDP has developed the Core Performance Standards for Training, Technical Assistance, and Evaluation to promote among providers the consistency and quality of OJJDP-sponsored training and technical assistance and to advance common expectations of performance excellence. The standards present minimum expectations that providers must meet for effective practice in the planning, coordination, delivery, and evaluation of training. Award recipients must coordinate with OJJDP’s National Training and Technical Assistance Center (NTTAC) in the assessment and delivery of services to ensure the effective use of OJJDP grant funding.

Requirements related to coordination of activities will include, but are not limited to:

• Coordination with OJJDP NTTAC. OJJDP requires all training and technical assistance projects to coordinate their activities with OJJDP NTTAC by complying with all OJJDP/NTTAC protocols to ensure coordinated delivery of services among providers and the effective use of OJJDP grant funding. OJJDP reserves the right to modify these protocols at any time with reasonable notice to the grantee prior to project completion.

• OJJDP-funded webinars. The award recipient must comply with OJJDP’s Webinar

Guidelines, as described in the core performance standards. Minimally, OJJDP training and technical assistance providers will submit information to OJJDP NTTAC in advance of all events for the online calendar, use the approved OJJDP presentation template, and record events and provide the final files which are compliant with Section 508 of the Workforce Rehabilitation Act to OJJDP or OJJDP’s representative. For more information on Section 508 of the Workforce Rehabilitation Act, visit www.section508.gov.

http://www.section508.gov/

• Training information sharing. OJP will collect information from its program offices on OJP-funded training and technical assistance events. Award recipients must use OJJDP’s standard electronic training request form, submit information to NTTAC on all training events (e.g., name of requestor, description of request, dates of event) 30 days in advance of the event date, and report additional data, as OJJDP requires.

Information Regarding Potential Evaluation of Programs and Activities Applicants should note that OJP may conduct or support an evaluation of the programs and activities funded under this solicitation. For additional information, see the OJP Grant Application Resource Guide section titled “Information Regarding Potential Evaluation of Programs and Activities.”

Encouraging Program Investments in Economically Distressed Communities (Qualified Opportunity Zones)

Under this program, OJP will, as appropriate, give priority consideration in award decisions to applications that propose projects that directly benefit federally designated Qualified Opportunity Zones (QOZs).11 In order to assist OJP in considering this factor, applicants should include information in the application that specifies how the project will enhance public safety in the specified QOZs. For resources on QOZs, and for a current list of designated QOZs, see the U.S. Department of the Treasury’s resource webpage at https://www.cdfifund.gov/pages/opportunity-zones.aspx.

Federal Award Information

Category 1: Project Sites Maximum number of awards OJJDP expects to make 8 Estimated maximum dollar amount for each award Up to $775,000 Total amount anticipated to be awarded under solicitation $6,200,000 Period of performance start date October 1, 2019 Period of performance duration 36 months

Category 2: Training and Technical Assistance Maximum number of awards OJJDP expects to make 1 Estimated maximum dollar amount Up to $800,000 Total amount anticipated to be awarded under solicitation $800,000 Period of performance start date October 1, 2019 Period of performance duration 36 months

OJJDP may, in certain cases, provide additional funding in future years to awards made under both categories of this solicitation, through continuation awards in FYs 2020 and 2021. In making decisions regarding continuation awards, OJP will consider, among other factors, the availability of appropriations, when the program or project was last competed, OJP’s strategic priorities, and OJP’s assessment of both the management of the award (for example, timeliness and quality of progress reports) and the progress of the work funded under the award.

All awards are subject to the availability of appropriated funds and to any modifications or additional requirements that may be imposed by law.

11 See Public Law 115–97, Title I, Subtitle C, Part IX, Subpart B, Sec. 13823.

https://www.cdfifund.gov/pages/opportunity-zones.aspx

Type of Award OJJDP expects to make any award under both categories of this solicitation in the form of a cooperative agreement, which is a type of award that provides for OJP to have substantial involvement in carrying out award activities. See the “Administrative, National Policy, and Other Legal Requirements” section of the OJP Grant Application Resource Guide for a brief discussion of important statutes, regulations, and award conditions that apply to many (or in some cases, all) OJP grants (and cooperative agreements).

Cooperative agreements include a condition in the award document that sets out the nature of the “substantial federal involvement” in carrying out the award and program. Generally stated, under OJP cooperative agreement awards, responsibility for the day-to-day conduct of the funded project rests with the recipient. OJP, however, may have substantial involvement in matters such as substantive coordination of technical efforts and site selection, as well as review and approval of project work plans, research designs, data collection instruments, and major project-generated materials. In addition, OJP often indicates in the award terms and conditions that it may redirect the project if necessary.

In addition to an award condition that sets out the nature of the anticipated “substantial federal involvement” in the award, cooperative agreements awarded by OJP include an award condition that requires specific reporting in connection with conferences, meetings, retreats, seminars, symposia, training activities, or similar events funded under the award.

Financial Management and System of Internal Controls Award recipients and subrecipients (including recipients or subrecipients that are pass-through entities) must, as described in the Part 200 Uniform Requirements12 as set out at 2 C.F.R.

200.303, comply with standards for financial and program management. See the OJP Grant Application Resource Guide for additional information.

Budget Information

Cost Sharing or Match Requirement This solicitation does not require a match. However, if a successful application proposes a voluntary match amount, and OJP approves the budget, the total match amount incorporated into the approved budget becomes mandatory and subject to audit.

Preagreement Costs (also known as Pre-award Costs) Preagreement costs are costs incurred by the applicant prior to the start date of the period of performance of the federal award.

OJP does not typically approve preagreement costs; an applicant must request and obtain the prior written approval of OJP for all such costs. All such costs incurred prior to award and prior to approval of the costs are incurred at the sole risk of the applicant. (Generally, no applicant should incur project costs before submitting an application requesting federal funding for those costs.) Should there be extenuating circumstances that make it appropriate for OJP to consider approving preagreement costs, the applicant may contact the point of contact listed on the title page of the solicitation for the requirements concerning written requests for approval. If approved in advance by OJP, award funds may be used for preagreement costs, consistent with the recipient’s approved budget and applicable cost principles. See the section on Costs

12 The "Part 200 Uniform Requirements” means the DOJ regulation at 2 C.F.R Part 2800, which adopts (with certain modifications) the provisions of 2 C.F.R. Part 200.

https://ojp.gov/funding/Apply/Resources/Grant-App-Resource-Guide.htm

Requiring Prior Approval in the DOJ Grants Financial Guide (Post award Requirements section) at https://ojp.gov/financialguide/DOJ/index.htm for more information.

Limitation on Use of Award Funds for Employee Compensation; Waiver For applicants seeking the waiver, see the OJP Grant Application Resource Guide for information.

Prior Approval, Planning, and Reporting of Conference/Meeting/Training Costs OJP strongly encourages every applicant that proposes to use award funds for any conference-, meeting-, or training-related activity (or similar event) to review carefully—before submitting an application—the OJP and DOJ policy and guidance on approval, planning, and reporting of such events. See the OJP Grant Application Resource Guide for information.

Costs Associated With Language Assistance (if applicable) See the OJP Grant Application Resource Guide for information on costs associated with language assistance that may be allowable.

Eligibility Information

Category 1: Project Sites. Eligible applicants are limited to states, units of local government,13 public14 and private agencies, and federally recognized Indian tribal governments (as determined by the Secretary of the Interior).

Eligible applicants that propose to provide direct services to youth must not include youth who are age 18 or older in the population they will serve, with the exception of youth enrolled in the targeted school implementing the program. Project sites can be implemented in either public or private school settings.

Category 2: Training and Technical Assistance. Eligible applicants are limited to nonprofit organizations and for-profit organizations (including tribal nonprofit and for-profit organizations) and institutions of higher education (including tribal institutions of higher education). For-profit organizations must forgo any profit or management fee.

All recipients and subrecipients (including any for-profit organization) must forgo any profit or management fee.

OJJDP will consider applications under which two or more entities would carry out the federal award; however, only one entity may be the applicant. Any others must be proposed as subrecipients (subgrantees). The applicant must be the entity that would have primary

13 A “unit of local government” means—

(a) Any city, county, township, town, borough, parish, village, or other general purpose political subdivision of a state.

(b) Any law enforcement district or judicial enforcement district that—

(i) Is established under applicable state law, and

(ii) Has the authority to, in a manner independent of other state entities, establish a budget and impose taxes.

(c) For the purposes of assistance eligibility, any agency of the government of the District of Columbia or the federal government that performs law enforcement functions in and for—

(i) The District of Columbia, or

(ii) Any Trust Territory of the United States.

14 A “public agency” means any state; units of local government; combination of such states or units; or any department, agency, or instrumentality of any of the foregoing.

https://ojp.gov/financialguide/DOJ/index.htm https://www.ojp.gov/funding/Apply/Resources/Grant-App-Resource-Guide.htm responsibility for carrying out the award, including administering the funding and managing the entire program. For additional information on subawards, see the OJP Grant Application Resource Guide.

OJJDP may elect to fund applications submitted under this FY 2019 solicitation in future fiscal years, dependent on, among other considerations, the merit of the applications and the availability of appropriations.

For information on cost sharing or match requirements, see Section B. Federal Award Information.

Application and Submission Information

What an Application Should Include For this solicitation, OJJDP has designated the following application elements as critical:

Program Narrative, Budget Detail Worksheet and Budget Narrative, and strategic action plan (see page 7).

See the “Application Elements and Formatting Instructions” section of the OJP Grant Application Resource Guide for information on, among other things, what happens to an application that does not contain all of the specified elements or that is nonresponsive to the scope of the solicitation.

1. Complete the Application for Federal Assistance (Standard Form (SF)-424)

The SF-424 is a required standard form used as a cover sheet for submission of preapplications, applications, and related information. See the OJP Grant Application Resource Guide for additional information on completing the SF-424.

Intergovernmental Review: This solicitation ("funding opportunity") is not subject to Executive Order 12372. (In completing the SF-424, an applicant is to answer question 19 by selecting the response that the “Program is not covered by E.O. 12372.”)

2. Project Abstract

Applications should include a high-quality project abstract that summarizes the proposed project in 400 words or less. Project abstracts should be—

• Written for a general public audience.

• Submitted as a separate attachment with “Project Abstract” as part of its file name.

• Single-spaced, using a standard 12-point font (such as Times New Roman) with 1-inch margins.

The abstract should briefly describe the project’s purpose, the population to be served, the program category, and the activities that the applicant will implement to achieve the project’s goals and objectives. The abstract should describe how the applicant will measure progress toward these goals. The abstract should indicate whether the applicant will use any portion of the project budget to conduct research, as described in Note on Project Evaluations on page 16. All project abstracts should follow the detailed template available at www.ojp.gov/funding/Apply/Resources/ProjectAbstractTemplate.pdf.

https://ojp.gov/funding/Apply/Resources/Grant-App-Resource-Guide.htm https://ojp.gov/funding/Apply/Resources/Grant-App-Resource-Guide.htm https://www.ojp.gov/funding/Apply/Resources/Grant-App-Resource-Guide.htm https://www.ojp.gov/funding/Apply/Resources/Grant-App-Resource-Guide.htm https://www.archives.gov/federal-register/codification/executive-order/12372.html http://www.ojp.gov/funding/Apply/Resources/ProjectAbstractTemplate.pdf

As a separate attachment, the project abstract will not count against the page limit for the program narrative.

3. Program Narrative

Applicants must submit a program narrative that presents a detailed description of the purpose, goals, objectives, strategies, design, and management of the proposed program.

The program narrative should be double-spaced with 1-inch margins, not exceeding 30 pages of 8½ by 11 inches, and use a standard 12-point font, preferably Times New Roman.

Pages should be numbered “1 of 30,” etc. The tables, charts, pictures, etc., including all captions, legends, keys, subtext, etc., may be single-spaced and will count in the 30-page limit. Material required under the Budget and Budget Narrative and Additional Attachments sections will not count toward the program narrative page count. Applicants may provide bibliographical references as a separate attachment that will not count toward the 30-page program narrative limit. If the program narrative fails to comply with these length-related restrictions, OJJDP may consider such noncompliance in peer review and in final award decisions.

The program narrative should address the following selection criteria: (1) description of the issue; (2) goals, objectives, and performance measures; (3) program design and implementation; and (4) capabilities/competencies. The applicant should clearly delineate the connections between and among each of these sections. For example, the applicant should derive the goals and objectives directly from the problems to be addressed. Similarly, the project design section should clearly explain how the program’s structure and activities will accomplish the goals and objectives identified in the previous section.

The following sections should be included as part of the program narrative:

a. Description of the Issue. Applicants should briefly describe the nature and scope of the problem that the program will address (e.g., gang activity, youth violence, exposure to violence, victimization, underage drinking, drug abuse, truancy, youth employment, school performance, etc.). The applicant should use data to provide evidence that the problem exists, demonstrate the size and scope of the problem, and document the effects of the problem on the target population and the larger community. Any data or research referenced in the narrative should include information about the source of the data and/or a citation. Applicants must describe a demonstrated need as measured by high levels of community or school violence relative to national data derived from sources such as the FBI Uniform Crime Report and the Bureau of Justice Statistics National Crime Victimization Survey. Applicants are to provide indicators or measures of the extent of the problem based on current local data and compared to national data.

Applicants should describe the target population and any previous or current attempts to address the problem. Applicants should identify current community efforts and resources in place to address the problem and identify current gaps.

Applicants should describe any research or evaluation studies that relate to the problem and contribute to their understanding of its causes and potential solutions. While OJJDP expects applicants to review the research literature for relevant studies, they should also explore whether unpublished local sources of research or evaluation data are available.

b. Project Design and Implementation. Applicants should detail how the project will operate throughout the funding period and describe the strategies that they will use to achieve the goals and objectives identified in the previous section. Applicants should describe how they will complete the deliverables stated in the Goals, Objectives, and Deliverables section on page 6, including a discussion of how the proposed plan addresses youth violence prevention, intervention, and accountability and fills gaps to accomplish a comprehensive, school-based approach. OJJDP encourages applicants to select evidence-based practices for their programs.

This section should also include details regarding any leveraged resources (cash or in-kind) from local sources to support the project and discuss plans for sustainability beyond the grant period.

Logic Model. Applicants should include a logic model that graphically illustrates how the performance measures are related to the project’s problems, goals, objectives, and design. See sample logic models here. Applicants should submit the logic model as a separate attachment, as stipulated in Additional Attachments, page 19.

Timeline. Applicants should submit a realistic timeline or milestone chart that indicates major tasks associated with the goals and objectives of the project, assigns responsibility for each, and plots completion of each task by month or quarter for the duration of the award, using “Year 1,” “Month 1,” “Quarter 1,” etc., not calendar dates (see “Sample Project Timelines” here).

Applicants should submit the timeline as a separate attachment, as stipulated in Additional Attachments, page 19. On receipt of an award, the recipient may revise the timeline, based on training and technical assistance that OJJDP will provide.

c. Capabilities and Competencies. This section should describe the experience and capability of the applicant organization and any contractors or subgrantees that the applicant will use to implement and manage this effort and its associated federal funding, highlighting any previous experience implementing projects of similar design or magnitude and competencies in specified areas. Applicants should highlight their experience/capability/capacity to manage subawards, including details on their system for fiscal accountability. Management and staffing patterns should be clearly connected to the project design described in the previous section. Applicants should describe the roles and responsibilities of project staff and explain the program’s organizational structure and operations. Applicants should include a copy of an organizational chart showing how the organization operates, including who manages the finances; how the organization manages subawards, if there are any; and the management of the project proposed for funding.

Letters of Support/Memoranda of Understanding. If submitting a joint application, as described under Eligibility, page 1, applicants should provide signed and dated letters of support or memoranda of understanding for all key partners (see page 8) that include the following:

• Expression of support for the program and a statement of willingness to participate and collaborate with it.

https://www.ojjdp.gov/grantees/pm/logic_models.html https://www.ojjdp.gov/grantees/timelines.html

• Description of the partner’s current role and responsibilities in the planning process and expected responsibilities when the program is operational.

• Estimate of the percentage of time that the partner will devote to the planning and operation of the project.

Letters of support may be addressed to the OJJDP Administrator. Only letters of support that are submitted by the due date and with the full application will be considered during the review process.

d. Plan for Collecting the Data Required for This Solicitation’s Performance Measures. OJP will require each successful applicant to submit regular performance data that demonstrate the results of the work carried out under the award. The performance data directly relate to the goals, objectives, and deliverables identified under "Goals, Objectives, and Deliverables" in Section A. Program Description.

Applicants should visit OJP’s performance measurement page at www.ojp.gov/performance for an overview of performance measurement activities at

OJP.

Performance measures for this solicitation are listed in Appendix A: Performance Measures Table.

The application should demonstrate the applicant’s understanding of the performance data reporting requirements for this grant program and detail how the applicant will gather the required data should it receive funding.

Please note that applicants are not required to submit performance data with the application. Performance measures information is included as an alert that successful applicants will be required to submit performance data as part of the reporting requirements under an award.

Award recipients will be required to provide the relevant data by submitting semi-annual performance metrics through OJJDP’s online Performance Measurement Tool (PMT).

Note on Project Evaluations An applicant that proposes to use award funds through this solicitation to conduct project evaluations should follow the guidance under Note on Project Evaluations in the OJP Grant Application Resource Guide.

4. Budget Information and Associated Documentation

See the Budget Preparation and Submission Information section of the OJP Grant Application Resource Guide for details on the Budget Detail Worksheet and on budget information and associated documentation, such as information on proposed subawards, proposed procurement contracts under awards, and preagreement costs.

https://www.ojp.gov/performance https://www.ojp.gov/funding/Apply/Resources/Grant-App-Resource-Guide.htm

5. Indirect Cost Rate Agreement

See the Budget Preparation and Submission Information section of the OJP…