PKG00248326-instructions..pdf

OMB No. 1121-0329 Approval Expires 11/30/2020

U.S. Department of Justice Office of Justice Programs Office of Juvenile Justice and Delinquency Prevention

The U.S. Department of Justice (DOJ), Office of Justice Programs (OJP), Office of Juvenile Justice and Delinquency Prevention (OJJDP) is seeking applications for funding under the fiscal year (FY) 2019 Second Chance Act Addressing the Needs of Incarcerated Parents and Their Minor Children program. This program furthers the Department’s mission by providing funding to states and localities to reduce violent crime, protect law enforcement (correctional officers), and reduce recidivism.

OJJDP FY 2019 Second Chance Act Addressing the Needs of Incarcerated Parents and Their

Minor Children

Applications Due: April 15, 2019

Eligibility

Eligible applicants are limited to states (including territories) and units of local government.1

OJJDP welcomes applications that involve two or more entities; however, the state or the locality must be the applicant and the other entities must be proposed as subrecipients. The applicant must be the entity with primary responsibility for conducting and leading the program.

Under this solicitation, only one application by any particular applicant entity will be considered.

An entity may, however, be proposed as a subrecipient (subgrantee) in more than one application.

OJJDP may elect to fund applications submitted under this FY 2019 solicitation in future fiscal years, dependent upon, among other considerations, the merit of the applications and the availability of appropriations.

1 A “unit of local government” means—

(a) Any city, county, township, town, borough, parish, village, or other general purpose political subdivision of a state.

(b) Any law enforcement district or judicial enforcement district that—

(i) Is established under applicable state law, and

(ii) Has the authority to, in a manner independent of other state entities, establish a budget and impose taxes.

(c) For the purposes of assistance eligibility, any agency of the government of the District of Columbia or the federal government that performs law enforcement functions in and for—

(i) The District of Columbia, or

(ii) Any Trust Territory of the United States.

https://www.usdoj.gov/ https://ojp.gov/ https://www.ojjdp.gov/ https://www.ojjdp.gov/

OJJDP-2019-14931

Deadline

Applicants must register with Grants.gov at https://www.grants.gov/web/grants/register.html prior to submitting an application. All applications are due by 11:59 p.m. eastern time (ET) on April 15, 2019.

To be considered timely, an application must be submitted by the application deadline using Grants.gov, and the applicant must have received a validation message from Grants.gov that indicates successful and timely submission. OJP urges applicants to submit applications at least 72 hours prior to the application due date to allow time for the applicant to receive validation messages or rejection notifications from Grants.gov, and to correct in a timely fashion any problems that may have caused a rejection notification.

OJP encourages all applicants to read this Important Notice: Applying for Grants in Grants.gov.

For additional information, see How To Apply in Section D. Application and Submission Information.

Contact Information

For technical assistance with submitting an application, contact the Grants.gov Customer Support Hotline at 800–518–4726 or 606–545–5035, at https://www.grants.gov/web/grants/support.html, or at support@grants.gov. The Grants.gov Support Hotline operates 24 hours a day, 7 days a week, except on federal holidays.

An applicant that experiences unforeseen Grants.gov technical issues beyond its control that prevent it from submitting its application by the deadline must email the National Criminal Justice Reference Service Response Center (Response Center) at grants@ncjrs.gov within 24 hours after the application deadline to request approval to submit its application after the deadline. Additional information on reporting technical issues appears under “Experiencing Unforeseen Grants.gov Technical Issues” in the How To Apply section.

For assistance with any other requirements of this solicitation, contact the Response Center by telephone at 800–851–3420 or TTY: 301–240–6310 (hearing impaired only) or by email at grants@ncjrs.gov. Response Center hours of operation are 10 a.m. to 6 p.m. ET, Monday through Friday, and 10 a.m. to 8 p.m. ET on the solicitation close date. General information on applying for OJJDP awards can be found at https://www.ojjdp.gov/funding/funding.html.

Answers to frequently asked questions that may assist applicants are posted at https://www.ojjdp.gov/grants/solicitations/FY2019/FAQ/SCACIP.pdf

A preapplication webinar will be held on Friday, March 15, 2019 at 1:00 p.m. EST. This webinar will provide a detailed overview of the solicitation and allow an opportunity for interested applicants to ask questions. Preregistration is required for all participants. Registration information can be found here. OJJDP encourages potential applicants to review the solicitation and submit any questions they may have in advance of the webinar. Submit your questions to grants@ncjrs.gov with the subject as “Questions for OJJDP FY 19 Second Chance Act Addressing the Needs of Incarcerated Parents and Their Minor Children Webinar.” Questions should be submitted no later than Tuesday, March 12, 2019 by 11:59 p.m.

https://www.grants.gov/web/grants/register.html https://ojp.gov/funding/Apply/Grants-govInfo.htm https://www.grants.gov/web/grants/support.html mailto:support@grants.gov mailto:grants@ncjrs.gov mailto:grants@ncjrs.gov https://www.ojjdp.gov/funding/funding.html https://www.ojjdp.gov/grants/solicitations/FY2019/FAQ/SCACIP.pdf http://ojjdptta.adobeconnect.com/euecfqk2xvcn/event/registration.html mailto:grants@ncjrs.gov

Grants.gov number assigned to this solicitation: OJJDP-2019-14931

Release date: February 13, 2019

Contents A. Program Description

Overview Program-Specific Information Goals, Objectives, and Deliverables Evidence-Based Programs or Practices Information Regarding Potential Evaluation of Programs and Activities Encouraging Program Investments in Economically Distressed Communities

B. Federal Award Information Type of Award Financial Management and System of Internal Controls Budget Information Cost Sharing or Match Requirement Preagreement Costs Limitation on Use of Award Funds for Employee Compensation; Waiver Prior Approval, Planning, and Reporting of Conference/Meeting/Training Costs Costs Associated With Language Assistance (if applicable)

C. Eligibility Information D. Application and Submission Information

What an Application Should Include How To Apply

E. Application Review Information Review Criteria Review Process

F. Federal Award Administration Information Federal Award Notices Administrative, National Policy, and Other Legal Requirements General Information About Post-Federal Award Reporting Requirements

G. Federal Awarding Agency Contact(s) H. Other Information

Freedom of Information Act and Privacy Act (5 U.S.C. 552 and 5 U.S.C. 552a) Provide Feedback to OJP Appendix A: Performance Measures Table Appendix B: Application Checklist

OJJDP FY 2019 Second Chance Act Addressing the Needs of Incarcerated

Parents and Their Minor Children

CFDA #16.831

A. Program Description

Overview

This program will promote and expand services in detention and correctional facilities to incarcerated individuals and their minor children younger than age 18, and provide services to children of incarcerated parents by facilitating access to services that support their needs. This program will provide states and localities with funding to implement positive family engagement strategies and activities that address the needs of incarcerated parents and their minor children.

Program activities include developing strategies to increase and enhance communication between the child and his or her incarcerated parent while maintaining safe facilities, providing transitional reentry services that incorporate a focus on parental responsibility for incarcerated parents, and supporting the delivery of community-based services to meet the needs of minor children with an incarcerated parent.

Statutory Authority: Any awards under this solicitation would be made under statutory authority provided by an act appropriating funds for the Department of Justice for FY 2019.

Program-Specific Information

An estimated 1.7 million youth younger than age 18 in the United States have at least one parent in prison, and millions more have a parent currently in jail.2 Incarcerated parents and their children are a heterogeneous group, and associations between parental incarceration and developmental outcomes are complicated. Although each case is unique and each child responds differently, research has established that a parent's incarceration poses several threats to a child's emotional, physical, educational, and financial well-being.3 In particular, a recent meta-analysis that synthesized research across rigorous studies found about a 10-percent increased risk for antisocial behavior among children with incarcerated parents, compared with children who did not have incarcerated parents.4 Another longitudinal study found that youth who had experienced a household member’s incarceration were more likely to report extended school absences and were less likely to graduate from high school.5 Antisocial

2 Maruschak, L.M., Glaze, L.E., and Mumola, C.J. 2010. Incarcerated parents and their children: Findings from the Bureau of Justice Statistics. In J.M. Eddy and J. Poehlmann (Eds.), Children of Incarcerated Parents: Handbook for Researchers and Practitioners (pp. 33–54). Washington, DC: Urban Institute Press.

3 Martin, E. 2017. Hidden consequences: The impact of incarceration on dependent children. National Institute of Justice Journal 278. https://www.nij.gov/journals/278/Pages/impact-of-incarceration-on-dependent-children.aspx.

4 Turney, K. 2014. Stress proliferation across generations? Examining the relationship between parental incarceration and childhood health. Journal of Health and Social Behavior 55:302–319.

https://www.ncbi.nlm.nih.gov/pmc/articles/PMC3283435/.

5 Nichols, E.B., and Loper, A.B. 2012. Incarceration in the household: Academic outcomes of adolescents with an incarcerated household member. Journal of Youth and Adolescence 14:1455–1471.

https://link.springer.com/article/10.1007/s10964-012-9780-9.

https://www.ncbi.nlm.nih.gov/pmc/articles/PMC3283435/ https://link.springer.com/article/10.1007/s10964-012-9780-9 behavior and poor academic connections are both risk factors for future delinquency.6 Research suggests that intervening in the lives of incarcerated parents and their children, to preserve and strengthen positive family connections, can yield positive societal benefits in the form of reduced antisocial behaviors and improved healthy child development,7 8 which can reduce the likelihood of intergenerational criminal behavior.

In response, this program will provide funding to support states and localities to develop programs within detention or correctional facilities to respond to the needs and challenges of incarcerated parents who have children younger than age 18. While this program focuses on activities that foster positive family engagement between incarcerated parents and their children within detention and correctional facilities, funding may be used to provide opportunities for positive youth development and the identification of effective strategies and best practices that support the children of incarcerated parents, thereby reducing the likelihood of antisocial behaviors and future involvement in the juvenile justice system. For the purposes of this solicitation, positive youth development is defined as an intentional, prosocial approach that engages youth within their communities, schools, organizations, peer groups, and families in a manner that is productive and constructive; recognizes, uses, and enhances youth’s strengths;

and provides opportunities, fosters positive relationships, and furnishes the support they need to build on their leadership strengths.9

Priority Consideration

OJJDP will give priority consideration to applicants that have policies, practices, and/or procedures in place that ensure the best interest of the child in facilitating the relationship between the incarcerated parent and child. Applicants should describe in their application the policies, practices, and/or procedures that will be used to facilitate and manage parental contact such as the appointment of a guardian ad litem or a court-appointed special advocate. The applicant should also describe how the program will determine criteria for participation in the program and conduct periodic reviews of the child’s desire to maintain contact with the incarcerated parent and any court orders that may prohibit contact.

Goals, Objectives, and Deliverables

The goal of this program is to assist states and localities in developing or expanding services that meet the needs of incarcerated parents and their children. Programs proposed should aim to prevent violent crime, reduce recidivism, and protect the safety of law enforcement (correctional officers) within state and locally managed facilities or private facilities under contract with a state or locality. In addition to engaging incarcerated parents and their children, this program supports the delivery of transitional reentry services, including services to minor children, upon release to reduce recidivism and prevent violent crime.

6 Development Services Group, Inc. 2015. “Risk Factors for Delinquency.” Literature review. Washington, DC: U.S. Department of Justice, Office of Justice Programs, Office of Juvenile Justice and Delinquency Prevention.

https://www.ojjdp.gov/mpg/litreviews/Risk%20Factors.pdf.

7 Jarjoura, G.R. 2016. Mentoring for Children of Incarcerated Parents. National Mentoring Resource Center.

https://nationalmentoringresourcecenter.org/index.php/what-works-in-mentoring/model-and-population-reviews.html?id=127.

8 Christian, S. 2009. Children of Incarcerated Parents. National Conference of State Legislatures.

9 Development Services Group, Inc. 2014. “Positive Youth Development.” Literature review. Washington, DC: U.S.

Department of Justice, Office of Justice Programs, Office of Juvenile Justice and Delinquency Prevention.

https://www.ojjdp.gov/mpg/litreviews/PositiveYouthDevelopment.pdf.

https://nationalmentoringresourcecenter.org/index.php/what-works-in-mentoring/model-and-population-reviews.html?id=127 https://nationalmentoringresourcecenter.org/index.php/what-works-in-mentoring/model-and-population-reviews.html?id=127

The program will:

• Develop a coordinated system for the provision of programs and services that support the needs of children of incarcerated parents, such as mental health issues, substance use issues, and trauma-related issues, to ensure minor children remain connected with their parents in a structured and supportive environment.

• Develop and implement programs and resources that equip parents with tools to identify and address problematic behaviors in their children, thus improving the parent’s ability to be involved.

• Develop strategies and approaches to strengthen the relationships between incarcerated parents and their children.

• Seek to reduce the incarcerated parent’s behavioral infractions during incarceration and recidivism post-release.

• Provide services that foster positive youth development for children of incarcerated parents; these services may include, but are not limited to, mentoring for these children.

• Develop innovative approaches that will enhance child/parent communication, such as the use of tele-visiting, emailing, letter writing, audio recordings, and transportation assistance for in-person visits.

Successful applicants will address the needs of incarcerated parents and their children, to include reentry and transitional services for incarcerated parents that focus on incorporating parental responsibility.

Examples of activities that may be funded through this solicitation include, but are not limited to:

• Providing facilities with staffing, equipment, tools, and resources to create child-friendly spaces that promote continuous quality environments for parent-child visits.

• Providing facilities with staffing, equipment, tools, resources, and advanced and innovative assistance to engage in multidisciplinary partnerships that promote the implementation of data-driven and balanced prevention, intervention, enforcement, and reentry strategies to address challenges encountered by incarcerated parents and their children.

• Enhancing and expanding services to children of incarcerated parents by facilitating access to effective services that strengthen the relationship between incarcerated parents and their children and address issues affecting parents and their children, such as suicide, alcohol and substance abuse, mental health disorders, domestic and sexual abuse, financial instability, and the impact of these factors on both the child and the locality in which they live.

• Developing safety protocols and procedures for children who are visiting their incarcerated parents.

• Developing and implementing strategies that reduce recidivism and reoffending of inmates who have children younger than age 18.

• Developing and expanding services and education programs that strengthen an incarcerated parent’s engagement with his or her children and family and encourage prosocial behavior among youth.

• Facilitating peer-to-peer consultation and networking between parents and detention/correctional facilities to promote problem-solving and innovation through the exchange of information and ideas around parental involvement when incarcerated.

• Identifying experts to build local capacity for the development and implementation of local strategic plans that use multidisciplinary partnerships, balanced approaches, and data-driven strategies and help the facilities address issues associated with incarcerated parents and their children and families.

• Providing parenting classes or other services to incarcerated parents to promote responsible civic (e.g., becoming a taxpayer) and family (e.g., paying child support) engagement.

• Supporting family counseling services and educational support to help break the cycle of violence among children who have incarcerated parents.

• Developing services that support incarcerated parents’ continued involvement in the lives of their minor children when supported by the children’s caregiver or guardian (i.e., father-daughter dances, increased communication between incarcerated parents and their minor children, increased visitation opportunities for incarcerated parents who have minor children, reading on tape programs, phone calls, emails, letters, and tele-visiting).

• Implementing policies and practices within facilities that foster family engagement.

• Facilitating peer-to-peer consultation and networking at facilities among inmates and their families to address problem-solving and innovation through the exchange of information that addresses parenting and other issues.

• Helping incarcerated parents develop reentry plans that incorporate family unification and engagement with their minor children.

The Goals, Objectives, and Deliverables are directly related to the performance measures that demonstrate the results of the work completed, as discussed in Section D. Application and Submission Information, under Program Narrative.

Target population. The target population for this initiative is incarcerated parents and their minor children younger than age 18.

Collaboration with other federal agencies. OJJDP and the Bureau of Justice Assistance (BJA) are collaborating closely on this Second Chance Act implementation. The agencies are also working with the National Institute of Justice to support research and evaluation activities called for in the Second Chance Act. For more information on the implementation of the Second Chance Act initiatives and frequently asked questions, visit the National Reentry Resource Center website.

Note: For those interested in submitting applications for adult offender demonstration reentry projects, visit the BJA website.

Evidence-Based Programs or Practices

OJP strongly emphasizes the use of data and evidence in policymaking and program development in criminal justice, juvenile justice, and crime victim services. OJP is committed to:

• Improving the quantity and quality of evidence OJP generates.

• Integrating evidence into program, practice, and policy decisions within OJP and the field.

• Improving the translation of evidence into practice.

OJP considers programs and practices to be evidence-based when their effectiveness has been demonstrated by causal evidence, generally obtained through one or more outcome evaluations. Causal evidence documents a relationship between an activity or intervention (including technology) and its intended outcome, including measuring the direction and size of a change, and the extent to which a change may be attributed to the activity or intervention.

Causal evidence depends on the use of scientific methods to rule out, to the extent possible, alternative explanations for the documented change. The strength of causal evidence, based on the factors described above, will influence the degree to which OJP considers a program or practice to be evidence-based.

The OJP CrimeSolutions.gov website and the OJJDP Model Programs Guide website are two resources that applicants may use to find information about evidence-based programs in criminal justice, juvenile justice, and crime victim services.

Information Regarding Potential Evaluation of Programs and Activities

The Department of Justice has prioritized the use of evidence-based programming and deems it critical to continue to build and expand the evidence informing criminal and juvenile justice programs to reach the highest level of rigor possible. Therefore, applicants should note that OJP may conduct or support an evaluation of the programs and activities funded under this solicitation. Recipients and subrecipients will be expected to cooperate with program-related assessments or evaluation efforts, including through the collection and provision of information or data requested by OJP (or its designee) for the assessment or evaluation of any activities and/or outcomes of those activities funded under this solicitation. The information or data requested may be in addition to any other financial or performance data already required under this program.

Encouraging Program Investments in Economically Distressed Communities (Qualified Opportunity Zones)

Under this program, OJP will, as appropriate, give priority consideration in award decisions to applications that propose projects that directly benefit federally designated Qualified Opportunity http://www.nationalreentryresourcecenter.org/ http://www.nationalreentryresourcecenter.org/ https://www.bja.gov/default.aspx https://www.crimesolutions.gov/ http://www.ojjdp.gov/mpg

Zones (QOZs).10 In order to assist OJP in considering this factor, applicants should include information in the application that specifies how the project will enhance public safety in the specified QOZs. For resources on QOZs, and for a current list of designated QOZs, see the U.S. Department of the Treasury’s resource webpage at https://www.cdfifund.gov/pages/opportunity-zones.aspx.

B. Federal Award Information

OJJDP expects to make 6 to 10 awards ranging from $500,000 to $750,000, with an estimated total amount awarded of up to $4,500,000. OJJDP expects to make awards for a 36-month period of performance, to begin on October 1, 2019. OJJDP does not plan to provide additional funding in future years to awards made under this solicitation.

All awards are subject to the availability of appropriated funds and to any modifications or additional requirements that may be imposed by law.

Type of Award

OJJDP expects to make any award under this solicitation in the form of a grant. See Administrative, National Policy, and Other Legal Requirements, under Section F. Federal Award Administration Information, for a brief discussion of important statutes, regulations, and award conditions that apply to many (or in some cases, all) OJP grants.

Financial Management and System of Internal Controls

Award recipients and subrecipients (including recipients or subrecipients that are pass-through entities11) must, as described in the Part 200 Uniform Requirements12 as set out at 2 C.F.R.

200.303:

(a) Establish and maintain effective internal control over the Federal award that provides reasonable assurance that [the recipient (and any subrecipient)] is managing the Federal award in compliance with Federal statutes, regulations, and the terms and conditions of the Federal award. These internal controls should be in compliance with guidance in “Standards for Internal Control in the Federal Government” issued by the Comptroller General of the United States and the “Internal Control Integrated Framework”, issued by the Committee of Sponsoring Organizations of the Treadway Commission (COSO).

(b) Comply with Federal statutes, regulations, and the terms and conditions of the Federal awards.

(c) Evaluate and monitor [the recipient’s (and any subrecipient’s)] compliance with statutes, regulations, and the terms and conditions of Federal awards.

10 See Public Law 115–97, Title I, Subtitle C, Part IX, Subpart B, Sec. 13823.

11 For purposes of this solicitation, the phrase “pass-through entity” includes any recipient or subrecipient that provides a subaward ("subgrant”) to a subrecipient (subgrantee) to carry out part of the funded award or program.

Additional information on proposed subawards is listed under What an Application Should Include, Section D of this solicitation.

12 The "Part 200 Uniform Requirements” means the DOJ regulation at 2 C.F.R. Part 2800, which adopts (with certain modifications) the provisions of 2 C.F.R. Part 200.

https://www.cdfifund.gov/pages/opportunity-zones.aspx

(d) Take prompt action when instances of noncompliance are identified including noncompliance identified in audit findings.

(e) Take reasonable measures to safeguard protected personally identifiable information and other information the Federal awarding agency or pass-through entity designates as sensitive or [the recipient (or any subrecipient)] considers sensitive consistent with applicable Federal, state, local, and tribal laws regarding privacy and obligations of confidentiality.

To help ensure that applicants understand the applicable administrative requirements and cost principles, OJP encourages prospective applicants to enroll, at no charge, in the DOJ Grants Financial Management Online Training, available at https://ojpfgm.webfirst.com/. (This training is required for all OJP award recipients.)

Also, applicants should be aware that OJP collects information from applicants on their financial management and systems of internal controls (among other information), which is used to make award decisions. Under Section D. Application and Submission Information, applicants may access and review a questionnaire – the OJP Financial Management and System of Internal Controls Questionnaire – that OJP requires all applicants (other than an individual applying in his/her personal capacity) to download, complete, and submit as part of the application.

Budget Information

Cost Sharing or Match Requirement

This solicitation does not require a match. However, if a successful application proposes a voluntary match amount, and OJP approves the budget, the total match amount incorporated into the approved budget becomes mandatory and subject to audit.

For additional information on cost sharing and match requirements, see the DOJ Grants Financial Guide at https://ojp.gov/financialguide/DOJ/PostawardRequirements/chapter3.3b.htm.

Preagreement Costs (also known as Preaward Costs) Preagreement costs are costs incurred by the applicant prior to the start date of the period of performance of the federal award.

OJP does not typically approve preagreement costs; an applicant must request and obtain the prior written approval of OJP for all such costs. All such costs incurred prior to award and prior to approval of the costs are incurred at the sole risk of the applicant. (Generally, no applicant should incur project costs before submitting an application requesting federal funding for those costs.) Should there be extenuating circumstances that make it appropriate for OJP to consider approving preagreement costs, the applicant may contact the point of contact listed on the title page of this solicitation for the requirements concerning written requests for approval. If approved in advance by OJP, award funds may be used for preagreement costs, consistent with the recipient’s approved budget and applicable cost principles. See the section on Costs Requiring Prior Approval in the DOJ Grants Financial Guide at https://ojp.gov/financialguide/DOJ/index.htm for more information.

https://ojpfgm.webfirst.com/ https://ojp.gov/funding/Apply/Resources/FinancialCapability.pdf https://ojp.gov/funding/Apply/Resources/FinancialCapability.pdf https://ojp.gov/financialguide/DOJ/PostawardRequirements/chapter3.3b.htm https://ojp.gov/financialguide/DOJ/index.htm

Limitation on Use of Award Funds for Employee Compensation; Waiver With respect to any award of more than $250,000 made under this solicitation, a recipient may not use federal funds to pay total cash compensation (salary plus cash bonuses) to any employee of the recipient at a rate that exceeds 110 percent of the maximum annual salary payable to a member of the federal government’s Senior Executive Service (SES) at an agency with a Certified SES Performance Appraisal System for that year.13 The 2019 salary table for SES employees is available on the Office of Personnel Management website at https://www.opm.gov/policy-data-oversight/pay-leave/salaries-wages/salary-tables/19Tables/exec/html/ES.aspx. Note: A recipient may compensate an employee at a greater rate, provided the amount in excess of this compensation limitation is paid with nonfederal funds. (Nonfederal funds used for any such additional compensation will not be considered matching funds, where match requirements apply.) If only a portion of an employee's time is charged to an OJP award, the maximum allowable compensation is equal to the percentage of time worked times the maximum salary limitation.

The Assistant Attorney General for OJP may exercise discretion to waive, on an individual basis, this limitation on compensation rates allowable under an award. An applicant that requests a waiver should include a detailed justification in the budget narrative of its application.

An applicant that does not submit a waiver request and justification with its application should anticipate that OJP will require the applicant to adjust and resubmit the budget.

The justification should address—in the context of the work the individual would do under the award—the particular qualifications and expertise of the individual, the uniqueness of a service the individual will provide, the individual’s specific knowledge of the proposed program or project, and a statement that explains whether and how the individual’s salary under the award would be commensurate with the regular and customary rate for an individual with his/her qualifications and expertise, and for the work he/she would do under the award.

Prior Approval, Planning, and Reporting of Conference/Meeting/Training Costs OJP strongly encourages every applicant that proposes to use award funds for any conference-, meeting-, or training-related activity (or similar event) to review carefully—before submitting an application—the OJP and DOJ policy and guidance on approval, planning, and reporting of such events, available at https://www.ojp.gov/financialguide/DOJ/PostawardRequirements/chapter3.10a.htm. OJP policy and guidance (1) encourage minimization of conference, meeting, and training costs; (2) require prior written approval (which may affect project timelines) of most conference, meeting, and training costs for cooperative agreement recipients, as well as some conference, meeting, and training costs for grant recipients; and (3) set cost limits, which include a general prohibition of all food and beverage costs.

Costs Associated With Language Assistance (if applicable) If an applicant proposes a program or activity that would deliver services or benefits to individuals, the costs of taking reasonable steps to provide meaningful access to those services or benefits for individuals with limited English proficiency may be allowable. Reasonable steps to provide meaningful access to services or benefits may include interpretation or translation services, where appropriate.

13 OJP does not apply this limitation on the use of award funds to the nonprofit organizations listed in Appendix VIII to 2 C.F.R. Part 200.

https://www.opm.gov/policy-data-oversight/pay-leave/salaries-wages/salary-tables/19Tables/exec/html/ES.aspx https://www.opm.gov/policy-data-oversight/pay-leave/salaries-wages/salary-tables/19Tables/exec/html/ES.aspx https://www.ojp.gov/financialguide/DOJ/PostawardRequirements/chapter3.10a.htm

For additional information, see the "Civil Rights Compliance" section under “Overview of Legal Requirements Generally Applicable to OJP Grants and Cooperative Agreements - FY 2018 Awards” in the OJP Funding Resource Center at https://ojp.gov/funding/index.htm.

C. Eligibility Information

For eligibility information, see the title page.

For information on cost sharing or match requirements, see Section B. Federal Award Information.

D. Application and Submission Information

What an Application Should Include

This section describes in detail what an application should include. An applicant should anticipate that if it fails to submit an application that contains all of the specified elements, it may negatively affect the review of its application; and, should a decision be made to make an award, it may result in the inclusion of award conditions that preclude the recipient from accessing or using award funds until the recipient satisfies the conditions and OJP makes the funds available.

Moreover, an applicant should anticipate that an application that OJP determines is nonresponsive to the scope of the solicitation, including the funding limit, or that OJP determines does not include the application elements that OJJDP has designated to be critical, will neither proceed to peer review nor receive further consideration. For this solicitation, OJJDP has designated the following application elements as critical: Program Narrative, Budget Detail Worksheet, and Budget Narrative.

NOTE: OJP has combined the Budget Detail Worksheet and Budget Narrative in a single document collectively referred to as the Budget Detail Worksheet. See “Budget Information and Associated Documentation” below for more information about the Budget Detail Worksheet and where it can be accessed.

OJP strongly recommends that applicants use appropriately descriptive file names (e.g., “Program Narrative,” “Budget Detail Worksheet,” “Timelines,” “Memoranda of Understanding,” “Résumés”) for all attachments. Also, OJP recommends that applicants include résumés in a single file.

Please review the “Note on File Names and File Types” under How To Apply to be sure applications are submitted in permitted formats.

1. Information To Complete the Application for Federal Assistance (SF-424)

The SF-424 is a required standard form used as a cover sheet for submission of preapplications, applications, and related information. Grants.gov and the OJP Grants Management System (GMS) take information from the applicant’s profile to populate the fields on this form. When selecting "type of applicant," if the applicant is a for-profit entity, select "For-Profit Organization" or "Small Business" (as applicable).

https://ojp.gov/funding/Explore/LegalOverview/index.htm https://ojp.gov/funding/index.htm

To avoid processing delays, an applicant must include an accurate legal name on its SF-

424. On the SF-424, current OJP award recipients, when completing the field for “Legal Name” (box 8a), should use the same legal name that appears on the prior year award document (which is also the legal name stored in OJP’s financial system). Also, current recipients should enter the Employer Identification Number (EIN) in box 8b exactly as it appears on the prior year award document. An applicant with a current, active award(s) must ensure that its GMS profile is current. If the profile is not current, the applicant should submit a Grant Adjustment Notice (GAN) updating the information on its GMS profile prior to applying under this solicitation.

A new applicant entity should enter its official legal name in box 8a, its address in box 8d, its EIN in box 8b, and its Data Universal Numbering System (DUNS) number in box 8c of the SF-424. A new applicant entity should attach official legal documents to its application (e.g., articles of incorporation, 501(c)(3) status documentation, organizational letterhead) to confirm the legal name, address, and EIN entered into the SF-424. OJP will use the System for Award Management (SAM) to confirm the legal name and DUNS number entered in the SF-424; therefore, an applicant should ensure that the information entered in the SF-424 matches its current registration in SAM. See the How To Apply section for more information on SAM and DUNS numbers.

Intergovernmental Review: This solicitation ("funding opportunity") is not subject to Executive Order 12372. (In completing the SF-424, an applicant is to answer question 19 by selecting the response that the “Program is not covered by E.O. 12372.”)

2. Project Abstract

Applications should include a high-quality project abstract that summarizes the proposed project in 400 words or less. Project abstracts should be—

• Written for a general public audience.

• Submitted as a separate attachment with “Project Abstract” as part of its file name.

• Single-spaced, using a standard 12-point font (such as Times New Roman) with 1-inch margins.

The abstract should briefly describe the project’s purpose, the population to be served, and the activities that the applicant will implement to achieve the project’s goals and objectives.

The abstract should describe how the applicant will measure progress toward these goals.

The abstract should indicate whether the applicant will use any portion of the project budget to conduct research, as described in Note on Project Evaluations on page 16.

As a separate attachment, the project abstract will not count against the page limit for the program narrative.

3. Program Narrative

Applicants must submit a program narrative that presents a detailed description of the purpose, goals, objectives, strategies, design, and management of the proposed program.

The program narrative should be double-spaced with 1-inch margins, not exceeding 30 pages of 8½ by 11 inches, and use a standard 12-point font, preferably Times New Roman.

Pages should be numbered “1 of 30,” etc. The tables, charts, pictures, etc., including all https://www.archives.gov/federal-register/codification/executive-order/12372.html captions, legends, keys, subtext, etc., may be single-spaced and will count in the 30-page limit. Material required under the Budget and Budget Narrative and Additional Attachments sections will not count toward the program narrative page count. Applicants may provide bibliographical references as a separate attachment that will not count toward the 30-page program narrative limit. If the program narrative fails to comply with these length-related restrictions, OJJDP may consider such noncompliance in peer review and in final award decisions.

The program narrative should address the following selection criteria: (1) statement of the problem; (2) goals, objectives, and performance measures; (3) program design and implementation; and (4) capabilities/competencies. The applicant should clearly delineate the connections between and among each of these sections. For example, the applicant should derive the goals and objectives directly from the problems to be addressed. Similarly, the project design section should clearly explain how the program’s structure and activities will accomplish the goals and objectives identified in the previous section.

The following sections should be included as part of the program narrative:14

a. Statement of the Problem. Applicants should briefly describe the nature and scope of the problem that the program will address (e.g., data related to incarcerated parents and children of incarcerated parents, facility safety protocols for children of incarcerated parents). The applicant should use data to provide evidence that the problem exists, demonstrate the size and scope of the problem, and document the effects of the problem on the target population and the larger community. Any data or research referenced in the narrative should include information about the source of the data and/or a citation. Applicants should describe the target population and any previous or current attempts to address the problem.

Applicants should describe any research or evaluation studies that relate to the problem and contribute to their understanding of its causes and potential solutions. While OJJDP expects applicants to review the research literature for relevant studies, they should also explore whether unpublished local sources of research or evaluation data are available.

b. Goals, Objectives, and Performance Measures. Applicants should describe the goals of the proposed program and identify its objectives. When formulating the program’s goals and objectives, applicants should be cognizant of the performance measures that OJJDP will require successful applicants to provide.

Goals. Applicants should describe the program’s intent to change, reduce, or eliminate the problem noted in the previous section and outline the project’s goals.

Program Objectives. Applicants should explain how the program will accomplish its goals. Objectives are specific, quantifiable statements of the project’s desired results.

They should be clearly linked to the problem identified in the preceding section and measurable. (Examples of measurable objectives include the following: to develop or expand services to incarcerated parents and their children, to provide training for the protection of correction officers to include addressing the safeguarding of children and families visiting incarcerated parents, and to support facilities in rural areas).

14 For information on subawards (including the details on proposed subawards that should be included in the application), see "Budget and Associated Documentation" under Section D. Application and Submission Information.

Performance Measures. OJP will require each successful applicant to submit regular performance data that demonstrate the results of the work carried out under the award (see “General Information About Post-Federal Award Reporting Requirements” in Section F. Federal Award Administration Information). The performance data directly relate to the goals, objectives, and deliverables identified under "Goals, Objectives, and Deliverables" in Section A. Program Description.

Applicants should visit OJP’s performance measurement page at www.ojp.gov/performance for an overview of performance measurement activity at OJP.

Performance measures for this solicitation are listed in Appendix A: Performance Measures Table.

The application should demonstrate the applicant’s understanding of the performance data reporting requirements for this grant program and detail how the applicant will gather the required data should it receive funding.

Please note that applicants are not required to submit performance data with the application. Performance measures information is included as an alert that successful applicants will be required to submit performance data as part of the reporting requirements under an award.

Note on Project Evaluations An applicant that proposes to use award funds through this solicitation to conduct project evaluations should be aware that certain project evaluations (such as systematic investigations designed to develop or contribute to generalizable knowledge) may constitute “research” for purposes of applicable DOJ human subjects protection regulations. However, project evaluations that are intended only to generate internal improvements to a program or service, or are conducted only to meet OJP’s performance measure data reporting requirements, likely do not constitute “research.”

Each applicant should provide sufficient information for OJP to determine whether the particular project it proposes would either intentionally or unintentionally collect and/or use information in such a way that it meets the DOJ definition of research that appears at 28 C.F.R. Part 46 (“Protection of Human Subjects”).

Research, for purposes of human subjects protection for OJP-funded programs, is defined as “a systematic investigation, including research development, testing, and evaluation, designed to develop or contribute to generalizable knowledge.” 28 C.F.R.

46.102(d).

For additional information on determining whether a proposed activity would constitute research for purposes of human subjects protection, applicants should consult the decision tree in the “Research and the protection of human subjects” section of the “Requirements related to Research” webpage of the "Overview of Legal Requirements Generally Applicable to OJP Grants and Cooperative Agreements - FY 2018 Awards," available through the OJP Funding Resource Center at https://ojp.gov/funding/index.htm.

Every prospective applicant whose application may propose a research or statistical component also should review the “Data Privacy and Confidentiality Requirements” section on that webpage.

https://www.ojp.gov/performance https://ojp.gov/funding/Explore/LegalOverview/ResearchRelatedRequirements.htm https://ojp.gov/funding/Explore/LegalOverview/index.htm

c. Project Design and Implementation. Applicants should detail how the project will operate throughout the funding period and describe the strategies that they will use to achieve the goals and objectives identified in the previous section. Applicants should describe how they will complete the deliverables stated in the Goals, Objectives, and Deliverables section on page 6. OJJDP encourages applicants to select evidence-based practices for their programs.

This section should also include details regarding any leveraged resources (cash or in-kind) from local sources to support the project and discuss plans for sustainability beyond the grant period.

Logic Model. Applicants should include a logic model that graphically illustrates how the performance measures are related to the project’s problems, goals, objectives, and design. See sample logic models here. Applicants should submit the logic model as a separate attachment, as stipulated in Additional Attachments, page 23.

Timeline. Applicants should submit a realistic timeline or milestone chart that indicates major tasks associated with the goals and objectives of the project, assigns responsibility for each, and plots completion of each task by month or quarter for the duration of the award, using “Year 1,” “Month 1,” “Quarter 1,” etc., not calendar dates (see “Sample Project Timelines” here).

Applicants should submit the timeline as a separate attachment, as stipulated in Additional Attachments, page 23. On receipt of an award, the recipient may revise the timeline, based on training and technical assistance that OJJDP will provide.

d. Capabilities and Competencies. This section should describe the experience and capability of the applicant organization and any contractors or subgrantees that the applicant will use to implement and manage this effort and its associated federal funding, highlighting any previous experience implementing projects of similar design or magnitude. Applicants should highlight their experience/capability/capacity to manage subawards, including details on their system for fiscal accountability. Management and staffing patterns should be clearly connected to the project design described in the previous section. Applicants should describe the roles and responsibilities of project staff and explain the program’s organizational structure and operations. Applicants should include a copy of an organizational chart showing how the organization operates, including who manages the finances; how the organization manages subawards, if there are any; and the management of the project proposed for funding.

Letters of Support/Memoranda of Understanding. If submitting a joint application, as described under Eligibility, page 1, applicants should provide signed and dated letters of support or memoranda of understanding for all key partners that include the following:

• Expression of support for the program and a statement of willingness to participate and collaborate with it.

• Description of the partner’s current role and responsibilities in the planning process and expected responsibilities when the program is operational.

https://www.ojjdp.gov/grantees/pm/logic_models.html https://www.ojjdp.gov/grantees/timelines.html

• Estimate of the percentage of time that the partner will devote to the planning and operation of the project.

Letters of support may be addressed to the OJJDP Administrator. Only letters of support that are submitted by the due date and with the full application will be considered during the review process.

4. Budget and Associated Documentation

The Budget Detail Worksheet and the Budget Narrative are now combined in a single document collectively referred to as the Budget Detail Worksheet.