PKG00247683-instructions..pdf

OMB Number – 1122-0020 Expiration Date: 12/31/2018

U.S. Department of Justice Office on Violence Against Women (OVW)

OVW Fiscal Year 2019 Grants to Reduce Sexual Assault, Domestic Violence, Dating Violence, and Stalking on

Campus Program Solicitation

Release Date: on or about January 18, 2019

Eligibility

Eligible applicants are limited to: Institutions of higher education.

(See “Eligibility Information”)

Deadlines

Applications are due by 11:59 p.m. Eastern Time (E.T.) on March 14, 2019.

(See “Submission Dates and Times”)

Registration Information: To submit an application, all applicants must obtain a Data Universal Number System (DUNS) Number and register online with the System for Award Management (SAM) and with Grants.gov. To ensure sufficient time to complete the registration process, applicants must obtain a DUNS Number and register online with SAM and with Grants.gov immediately, but no later than February 21, 2019.

(See “Registration”) https://www.grants.gov/ http://www.grants.gov/ ii

Letter of Intent: Applicants are strongly encouraged to submit a Letter of Intent to OVW.Campus@usdoj.gov by February 21, 2019. This letter confirms that the applicant has registered with SAM and Grants.gov or GMS. Submitting a Letter of Intent will not obligate a potential applicant to submit an application. Interested applicants who do not submit a Letter of Intent are still eligible to apply.

(See “Letter of Intent”)

Pre-Application Information Session: OVW will conduct a web-based Pre-Application Information Session for entities interested in submitting an application for this program.

Participation in this session is optional. Interested applicants who do not participate are still eligible to apply.

(See “Pre-Application Information Session”)

Contact Information

For assistance with the requirements of this solicitation, email OVW at OVW.Campus@usdoj.gov. Alternatively, interested parties may call OVW at (202) 307-6026.

Submission and Notification Information

Submission: Applications for this program will be submitted through Grants.gov. For technical assistance with Grants.gov, contact the Grants.gov Customer Support Line at 1-800-518-4726.

The Grants.gov number assigned to this announcement is OVW-2019-15863.

Notification: OVW anticipates notifying applicants of funding decisions by October 1, 2019.

https://grants.ojp.usdoj.gov/gmsexternal/ mailto:OVW.Campus@usdoj.gov http://www.grants.gov/ http://www.grants.gov/ iii

Contents A. Program Description

Overview

About the OVW Grants to Reduce Sexual Assault, Domestic Violence, Dating Violence, and Stalking on Campus Program

Program Scope

Purpose Areas

OVW Priority Areas

Activities that Compromise Victim Safety and Recovery and Undermine Offender Accountability

Out-of-Scope Activities

Activities Requiring Prior Approval

B. Federal Award Information Availability of Funds

Award Period and Amounts

Types of Applications Mandatory Program Requirements

C. Eligibility Information Eligible Applicants

Cost Sharing or Matching

Other Program Eligibility Requirements

D. Application and Submission Information Address to Request Application Package

Content and Form of Application Submission

Formatting and Technical Requirements

Application Contents

Summary Data Sheet Proposal Abstract

Project Narrative

Budget Detail Worksheet and Narrative

Memorandum of Understanding (MOU)

Additional Required Information

Unique Entity Identifier (DUNS Number), System for Award Management (SAM), and Grants.gov Registration iv

Submission Dates and Times

OVW Policy on Late Submissions

Intergovernmental Review - Single Point of Contact Review

Funding Restrictions

Other Submission Requirements

Submitting a Grant Application

E. Application Review Information Criteria

Review and Selection Process

Anticipated Announcement and Federal Award Dates

F. Federal Award Administration Information Federal Award Notices

Administrative and National Policy Requirements

Reporting

G. Federal Awarding Agency Contact(s) H. Other Information

Application Checklist

OVW Grants to Reduce Sexual Assault, Domestic Violence, Dating Violence, and Stalking on

Campus Program

(CFDA 16.525)

A. Program Description Overview The Office on Violence Against Women (OVW) is a component of the United States Department of Justice (DOJ). Created in 1995, OVW administers grant programs authorized by the Violence Against Women Act (VAWA) and subsequent legislation and provides national leadership on issues of sexual assault, domestic violence, dating violence, and stalking. OVW grants support coordinated community responses to hold offenders accountable and serve victims.

About the OVW Grants to Reduce Sexual Assault, Domestic Violence, Dating Violence, and Stalking on Campus Program This program is authorized by 34 U.S.C. § 20125. The Grants to Reduce Sexual Assault, Domestic Violence, Dating Violence, and Stalking on Campus Program (Campus Program) encourages a comprehensive coordinated community approach that enhances victim safety, provides services and support for victims, and supports efforts to hold offenders accountable.

The funding supports activities that develop and strengthen trauma-informed victim services and strategies to prevent, investigate, and respond to sexual assault, domestic violence, dating violence, and stalking on campus. For additional information about this program, see https://www.justice.gov/ovw/grant-programs and http://muskie.usm.maine.edu/vawamei/campusgraphs.htm.

Program Scope Activities supported by this program are determined by statute, federal regulations, and OVW policies. If an applicant receives an award, the funded project is bound by the provisions of this solicitation, the DOJ Financial Guide, including updates to the guide after an award is made, the section of the Solicitation Companion Guide entitled “Post-Award Requirements for All Federal Award Recipients,” and the conditions of the award.

Purpose Areas Pursuant to 34 U.S.C. § 20125, funds under this program must be used for one or more of the following purposes:

1. To provide personnel, training, technical assistance, data collection, and other equipment with respect to the increased apprehension, investigation, and adjudication of persons committing domestic violence, dating violence, sexual assault, and stalking on campus.

2. To develop, strengthen, and implement campus policies, protocols, and services that more effectively identify and respond to the crimes of domestic violence, dating violence, sexual assault and stalking, including the use of technology to commit these crimes, and to train campus administrators, campus security personnel, and personnel serving on campus disciplinary or judicial boards on such policies, protocols, and services.

3. To implement and operate education programs for the prevention of domestic violence, dating violence, sexual assault, and stalking.

https://www.justice.gov/ovw/grant-programs http://muskie.usm.maine.edu/vawamei/campusgraphs.htm https://www.justice.gov/ovw/file/1030311/download https://www.justice.gov/ovw/page/file/1108301/download

4. To develop, enlarge, or strengthen victim services programs and population specific services1 on the campuses of the institutions involved, including programs providing legal, medical, or psychological counseling, for victims of domestic violence, dating violence, sexual assault, and stalking, and to improve delivery of victim assistance on campus. To the extent practicable, such an institution shall collaborate with victim service providers in the community in which the institution is located. If appropriate victim services programs are not available in the community or are not accessible to students, the institution shall, to the extent practicable, provide a victim services program on campus or create a victim services program in collaboration with a community-based organization. The institution shall use not less than 20 percent of the funds made available through the grant for a victim services program provided in accordance with this paragraph, regardless of whether the services are provided by the institution or in coordination with community victim service providers.

5. To create, disseminate, or otherwise provide assistance and information about victims' options on and off campus to bring disciplinary or other legal action, including assistance to victims in immigration matters.

6. To develop, install, or expand data collection and communication systems, including computerized systems, linking campus security to the local law enforcement for the purpose of identifying and tracking arrests, protection orders, violations of protection orders, prosecutions, and convictions with respect to the crimes of domestic violence, dating violence, sexual assault, and stalking on campus.

7. To provide capital improvements (including improved lighting and communications facilities but not including the construction of buildings) on campuses to address the crimes of domestic violence, dating violence, sexual assault, and stalking.

8. To support improved coordination among campus administrators, campus security personnel, and local law enforcement to reduce domestic violence, dating violence, sexual assault, and stalking on campus.

9. To develop or adapt and provide developmental, culturally appropriate, and linguistically accessible print or electronic materials to address both prevention and intervention in domestic violence, dating violence, sexual violence, and stalking.

10. To develop or adapt population specific strategies and projects for victims of domestic violence, dating violence, sexual assault, and stalking from underserved populations on campus.

Applicants proposing to use grant funds under purpose areas 6 and/or 7 must ensure that these grant-funded activities are part of an overall comprehensive coordinated campus and community response that includes proposed activities under other purpose areas.

OVW Priority Areas In FY 2019, OVW is interested in supporting the priority areas identified below. Applications proposing activities in the following areas will be given special consideration.

1. Reduce violent crime against women and promote victim safety.

To address this priority area, applicants must propose either of the following activities:

1 The term “population specific services” means “victim-centered services that address the safety, health, economic, legal, housing, workplace, immigration, confidentiality, or other needs of victims of domestic violence, dating violence, sexual assault, or stalking, and that are designed primarily for and are targeted to a specific underserved population.”

34 U.S.C. § 12291(a)(21).

1) collaborate with local law enforcement agencies and/or local criminal justice agencies to incorporate lethality assessments and protocols into their coordinated response strategies and ongoing trainings; AND/OR

2) create protocols for how the coordinated community response (CCR) team and existing campus behavioral and crisis intervention teams can collaborate to more readily identify repeat offenders and offenders at high risk for committing sexual assault, domestic violence, dating violence, or stalking.

2. Increase efforts to combat stalking.

To address this priority area, applicants must ensure that 50% or more of proposed grant activities address stalking and must engage in all of the following activities: 1) develop a policy that reflects the unique needs of stalking victims (e.g., code of conduct, student accommodations, no contact order); 2) provide on-going trainings on the misuse of technology and stalking for all campus personnel; and 3) create primary prevention programming on stalking, including cyberstalking.

Activities that Compromise Victim Safety and Recovery and Undermine Offender Accountability OVW does not fund activities that jeopardize victim safety, deter or prevent physical or emotional healing for victims, or allow offenders to escape responsibility for their actions.

Information on activities that compromise victim safety and recovery and undermine offender accountability may be found in the Solicitation Companion Guide.

Applications that propose any activities that compromise victim safety and recovery or undermine offender accountability may receive a deduction in points during the review process or may be eliminated from consideration entirely.

Out-of-Scope Activities The activities listed below are out of the program scope, and they will not be supported by this program’s funding.

1. Research projects (This does not include program assessments conducted only for internal improvement purposes. For information about DOJ regulations on research involving human subjects, see “Research and Protection of Human Subjects” in the Solicitation Companion Guide).

2. Projects that focus primarily on alcohol and substance abuse.

3. Activities that focus primarily on sexual harassment.

4. Education or prevention programs for elementary and secondary students on sexual assault, domestic violence, dating violence, and stalking.

5. Mandatory self-defense classes or self-defense classes as the only means of providing prevention and education to students.

6. Theater performances that do not specifically address sexual assault, domestic violence, dating violence, or stalking.

7. Products and/or materials that are not specifically focused on the dynamics of sexual assault, domestic violence, dating violence, and stalking.

Applications that propose activities that are deemed to be substantially out-of-scope may receive a deduction in points during the review process or may be eliminated from consideration entirely.

Activities Requiring Prior Approval Activities listed below will require prior approval in order to be supported by grant funds.

1. Surveys.

2. Renovations, including such minor things as installing lighting (i.e., National

Environmental Policy Act (NEPA) compliance).

B. Federal Award Information Availability of Funds All awards are subject to the availability of appropriated funds and any modifications or additional requirements that may be imposed by law. There is no guarantee that funds will be available in the future. OVW may elect to make awards in a future fiscal year for applications submitted under this solicitation but not selected for FY 2019 funding, depending on the merits of the applications and the availability of funding.

Award Period and Amounts The award period is 36 months. Budgets must reflect 36 months of project activity, and the total “estimated funding” on the SF-424 must reflect 36 months. Generally, the award period will start on October 1, 2019.

This program typically makes awards in the range of $300,000 - $750,000. OVW estimates that it will make up to 45-50 awards for an estimated $20 million.

Funding levels under this program for FY 2019 are:

1. Individual Projects (as defined under sub-type): awards will be made for up to $300,000 for the entire 36 months; or

2. Consortia Projects (as defined under sub-type):

A. Two to four institutions: awards will be made for up to $550,000 for the entire 36 months; or B. Five or more institutions: awards will be made for up to $750,000 for the entire 36 months.

OVW has the discretion to make awards for greater or lesser amounts than requested and to negotiate the scope of work and budget with applicants prior to making an award.

Awards will be made as grants.

Types of Applications In FY 2019, OVW will accept the following types of applications for this program from the following:

New: applicants that have never received funding under this program as a lead institution or whose previous funding expired more than 12 months ago.

Continuation: applicants that have an existing or recently closed (within the last 12 months) award under this program. Continuation funding is not guaranteed.

This program’s grant recipients that received an FY 2017 or FY 2018 award are NOT eligible to apply.

Additionally, current grantees with a substantial amount of funds remaining (50% of the award) at the time of application submission without adequate justification may not be considered for funding, or may receive a reduced award amount if selected for funding in FY 2019.

Note: It is highly unlikely that additional funding will be awarded to applicants that have received three previous cycles of Campus Program funding.

Sub-Type: In addition to new and continuation applications, OVW has determined that applicants for this program must also identify as one of the sub-types listed below.

1. An individual applicant is a single institution of higher education that proposes to develop and implement project activities on its own campus.

2. A consortium applicant involves two or more institutions of higher education working together to implement the project activities. Each institution within the consortium must fully implement the statutory and program requirements on its respective campus. A consortium application must fully describe the relationship among the various entities identified.2

Note: Consortium projects must ensure that each participating institution is also eligible to apply.

Applicants may only submit one proposal (individual or consortium). In addition, for purposes of the Campus Program, satellite or branch campuses are not considered separate institutions. Therefore, an institution with multiple satellite or branch locations should not apply as a consortium applicant.

Mandatory Program Requirements Applicants that receive funding under the Campus Program (grantees) are required to comply with statutory minimum requirements (34 U.S.C. § 20125(d)(3)(A)-(D)) and additional mandatory program requirements.

Note that there are different program requirements for new grantees and for continuation grantees. It is very important that applicants read the information below carefully.

All grantees must:

1. Create a coordinated community response (CCR) including both organizations external to the institution and relevant divisions of the institution. This includes establishing a coordinated community response team that consists of both:

2 While all members of the consortium are equal partners in decision-making and should work in a cooperative and coordinated manner on all project activities, the application should identify one college or university as the entity to receive and administer grant funds (as fiscal entities only) as well as to coordinate all grant-funded consortium activities. As equal partners in this project, each member of the consortium must be consulted before any significant changes or decisions in project goals or budgeting can be made.

A. External Partnerships as outlined in the External Memorandum of Understanding (EMOU) with:

i. At least one criminal justice agency, such as a local law enforcement agency, prosecutor’s office, or court. Note: An applicant with sworn campus law enforcement or campus security officers is required to partner with a criminal justice agency from the jurisdiction in which the campus is located. If an applicant has only non-sworn campus law enforcement or security officers, it must partner with a local law enforcement agency; and

ii. At least one sexual assault, domestic violence, dating violence, or stalking victim service provider within the community where the institution is located.3

Applicants are also encouraged to include other local entities as EMOU partners, such as addiction/recovery professionals, civil legal organizations, mental health providers, faith based organizations.

B. Internal Partnerships as outlined in the Internal Memorandum of Understanding (IMOU) with a wide variety of departments, offices, and organizations within the institution of higher education, but at a minimum with:

i. the institution of higher education’s president or designee;

ii. Student affairs administrators;

iii. Clery Act compliance officers and campus security authorities;

iv. Campus-based victim service providers, if applicable;

v. Campus law enforcement or public safety personnel;

vi. Campus housing authorities, if applicable; and

vii. Campus disciplinary boards, conduct investigators and adjudicators, and/or hearing officers.

2. Establish a mandatory prevention and education program about sexual assault, domestic violence, dating violence, and stalking for all incoming students (i.e., first

3 A “victim service provider” is a nonprofit, nongovernmental organization, tribal organization, or rape crisis center, including a state or tribal domestic violence and/or sexual assault coalition, domestic violence shelter, faith-based organization, or other organization, with a documented history of effective work concerning domestic violence, dating violence, sexual assault, or stalking. 34 U.S.C. §12291(a)(43). Victim service providers must provide direct services to victims of sexual assault, domestic violence, dating violence, and stalking as one of their primary purposes and have a demonstrated history of effective work in this field.

A “rape crisis center” is a nonprofit, nongovernmental, or tribal organization, or governmental entity in a state other than a territory that provides intervention and related assistance, as specified in 34 U.S.C. § 12511(b)(2)(C), to victims of sexual assault without regard to their age. In the case of a governmental entity, the entity may not be part of the criminal justice system (such as a law enforcement agency) and must be able to offer a comparable level of confidentiality as a nonprofit entity that provides similar victim services. 34 U.S.C. § 12291(a)(25).

year and transfer). Campuses must work in collaboration with campus and community-based victim services organizations to:

A. Develop a mandatory prevention and education program for all incoming students about sexual assault, domestic violence, dating violence, and stalking that incorporates information, awareness, and resources including the students’ code of conduct; and

B. Develop a mechanism to verify and document the full participation of each incoming student in the prevention and education program (e.g., student sign-in, card verification, registration restrictions, class credit).

3. Train all campus law enforcement to respond effectively to sexual assault, domestic violence, dating violence, and stalking. Ongoing trainings should be provided to all campus law enforcement or security personnel, if applicable, and local or community first-responders, including officers from law enforcement units and dispatchers dedicated to responding to reports of campus sexual assault, domestic violence, dating violence, and stalking on campus.

4. Train all participants in the disciplinary process, including members of campus disciplinary boards and investigators, to respond effectively to situations involving sexual assault, domestic violence, dating violence, and stalking. All members of the campus disciplinary process, including investigators, officials responsible for appeals, officials making determinations or issuing sanctions, faculty, staff, students, and administrators, should receive ongoing, relevant training from organizations with a demonstrated expertise in sexual assault, domestic violence, dating violence, and stalking.

Based on their applicant type, Campus Program grantees also must comply with the following additional mandatory program requirements:

All grantees must:

1. Implement universal prevention strategies that include:

A. An ongoing prevention program on sexual assault, domestic violence, dating violence, and stalking for the entire campus community; and

B. A bystander intervention program for all students.

2. Provide confidential victim services and advocacy by:

A. Partnering with an off-campus victim service provider as defined in footnote 3, above. The supportive services and victim advocacy must include, at a minimum, developing a referral process, creating victim-centered response protocols, and providing 24-hour accessibility to confidential services and advocacy for all victims. (Note: Training provided by a victim service provider and/or its participation in the CCR does not meet this program requirement.); or

B. Developing a campus-based victim services program, which must provide a range of crisis intervention and advocacy services, including appropriate referrals to community services, assistance with housing and educational matters, and court, student conduct, and medical accompaniment. If an applicant proposes to develop a campus-based victim services program, then the applicant is deemed to be implementing purpose area 4 and must allocate 20% or more of the grant funding to develop these services. The provision of only on-campus counseling for victims does not meet this program requirement; comprehensive victim services must be available either through an off-campus victim service provider or through a campus-based victim services program.

3. Work closely with OVW TA providers throughout the entire project period.

New grantees must:

(a) Participate in a mandatory New Grantee Orientation.

(b) Participate in a minimum of five (three trainings in first year and two trainings in third year) OVW-sponsored training and technical assistance activities or events.

(c) Engage in a one-year planning phase, during which CCR team members will meet regularly to plan project implementation and develop necessary policies and protocols.

(d) Support a Project Coordinator who is at least a .75 FTE. (For a Consortia project, there should be one Project Coordinator supported at least 75% to oversee the project.

Additionally, there should be a Project Coordinator on every campus included in the consortium, even if they are not funded by the grant). Note: Due to potential conflicts of interest, a Project Coordinator cannot be a Title IX Coordinator or victim advocate and cannot be supervised by the Title IX office.

Continuation grantees must:

(a) Participate in a mandatory New Grantee Orientation and Training and Technical Assistance Institutes as directed by OVW.

(b) Propose new project activities beyond the mandatory program requirements in one of the following areas: improving effectiveness of CCR teams; reducing sexual assault, domestic violence, dating violence, and stalking, and enhancing campus responses for victims.

(c) Support a Project Coordinator who is at least a .50 FTE (or provide a justification in the project narrative for dedicating less than 50% of an FTE ).

Eligibility Information

Applications that are submitted by ineligible entities or that do not meet all program eligibility requirements will not be considered for funding. In addition, an application that is deemed deficient in one or more of the following categories may not be considered for funding: 1.

activities that compromise victim safety, 2. out-of-scope activities, 3. unallowable costs, 4. Pre- Award Risk Assessment, 5. completeness, and 6. timeliness. Further, an applicant with past performance issues, long-standing open audits, or an open criminal investigation also may not be considered for funding.

Eligible Applicants The following entities are eligible to apply for this program:

Institutions of higher education.4

Eligible entities include tribal colleges and universities and historically black colleges and universities (HBCUs), to which OVW is required to ensure equitable distribution of grants. 34 U.S.C. § 20125(a)(3)(C).

Nonprofit Organization Requirement – Offshore Accounts Any nonprofit organization that holds money in offshore accounts for the purpose of avoiding paying the tax described in section 511(a) of the Internal Revenue Code is not eligible for a grant from this program. See 34 U.S.C. § 12291(b)(16)(B)(ii).

Cost Sharing or Matching This program has no match or cost sharing requirement.

Other Program Eligibility Requirements In addition to meeting the eligible entity requirements outlined above, applications for this program must also meet the requirements below. All certification and other eligibility related documents must be current and developed in accordance with the FY 2019 solicitation.

Failure to provide letters certifying to the requirements below will disqualify an application from further consideration. The signed certification letters must be uploaded as separate attachments in Grants.gov.

All applicants under the Campus Program must submit two certification letters:

1. Certification of Eligibility Per 34 U.S.C. § 20125(c)(3), all applicants must certify in writing that they are in compliance with section 485(f) of the Higher Education Act of 1965, as amended, which requires that all eligible institutions of higher education collect and report certain types of information about campus crime statistics and campus security policies for their respective campuses. The information must be compiled in an annual security report and disseminated to all current students and employees, and, upon request, to any applicant for enrollment or employment.

See 20 U.S.C. §1092(f). A sample Certification of Eligibility Letter can be found on the OVW website at https://www.justice.gov/ovw/page/file/1124406/download.

4 An institution of higher education is an educational institution in any state that: (1) admits as regular students only persons having a certificate of graduation from a school providing secondary education, or the recognized equivalent of such a certificate; or students who have completed a secondary school education in a home school setting that is treated as a home school or private school under state law; (2) is legally authorized within such state to provide a program of education beyond secondary education; (3) provides an educational program for which the institution awards a bachelor's degree or provides not less than a 2-year program that is acceptable for full credit toward such a degree, or awards a degree that is acceptable for admission to a graduate or professional degree program; (4) is a public or other nonprofit institution; and (5) is accredited by a nationally recognized accrediting agency or association, or if not so accredited, is an institution that has been granted preaccreditation status by such an agency or association that has been recognized by the Secretary of Education for the granting of preaccreditation status, and the Secretary of Education has determined that there is satisfactory assurance that the institution will meet the accreditation standards of such an agency or association within a reasonable time.

The term “state” means any of the several states and the District of Columbia, the Commonwealth of Puerto Rico, Guam, American Samoa, the U.S. Virgin Islands, and the Northern Mariana Islands. 34 U.S.C. § 12291(a)(31).

https://www.justice.gov/ovw/page/file/1124406/download

2. Certification of Minimum Requirements All applicants must certify by letter on letterhead that they have knowledge of and are committed to the full implementation of each of the statutory minimum requirements of the Campus Program. See 34 U.S.C. § 20125(d)(3)(A-D).

The letter must be signed and dated by the highest authorizing official (e.g., President, Chancellor, Provost, or a designee with similar authority) of each of the participating institutions of higher education, certifying its intention to implement and dedicate the necessary funds to complete the mandatory program requirements by the end of the award period.

Required Partnerships All applicants must include formal partnerships outlined in an EMOU with:

1. At least one criminal justice agency, such as a local law enforcement agency, prosecutor’s office, or court.

2. At least one sexual assault, domestic violence, dating violence, or stalking victim service provider, as defined in footnote 3, above, within the community where the institution is located.

See “Mandatory Program Requirements” and “Memoranda of Understanding” sections in this solicitation for additional information for consortium and continuation applicants.

Limit on Number of Applications OVW will consider only one application per organization for the same service area in response to this solicitation. In addition, if an applicant submits multiple versions of the same application, OVW will review only the most recent system-validated version submitted before the deadline.

D. Application and Submission Information Address to Request Application Package The complete application package (this solicitation, including links to required forms) is available on Grants.gov. Applicants wishing to request a paper copy of these materials should contact 202-307-6026 or OVW.Campus@usdoj.gov.

Pre-Application Information Session OVW will conduct a web-based pre-application information session for entities interested in submitting an application for this program. During this session, OVW staff will review this program’s requirements, review the solicitation, and allow for a brief question and answer period. The session is tentatively scheduled for: February 7, 2019

The total number of participants for the session may be limited, and therefore interested participants from the same agency/jurisdiction are expected to participate together. OVW reserves the right to deny multiple registrations from a single agency/jurisdiction to allow as many interested applicants as possible to participate.

To register, contact the Campus Program mailbox at OVW.Campus@usdoj.gov or at 202-514- 7998. Registration must be received at least two days prior to the start of the session.

Participants are not registered until they receive a confirmation email. The webinar will be http://www.grants.gov/ mailto:OVW.Campus@usdoj.gov captioned in English and Spanish. Interested applicants needing additional language assistance should contact this program’s POC at OVW.Campus@usdoj.gov or at 202-307-6026 as soon as possible, but no later than January 31, 2019.

Content and Form of Application Submission The information below (“Letter of Intent” through “Additional Required Information”) describes the full content and form of application submission. For a complete checklist of required contents, see the “Other Information” section in this solicitation.

Letter of Intent Applicants intending to apply for FY 2019 funding under this program are strongly encouraged to submit a Letter of Intent. The letter should state that the applicant is registered and current with SAM and with Grants.gov. The letter should be submitted to OVW at OVW.Campus@usdoj.gov] by February 14, 2019. This letter will not obligate the applicant to submit an application. See https://www.justice.gov/ovw/resources-applicants for a sample Letter of Intent.

Formatting and Technical Requirements Applications must follow the requirements below. Points may be deducted for applications that do not adhere to the following requirements:

1. Double spaced (Project Abstract, Summary Data Sheet and charts may be single spaced)

2. 8½ x 11 inch paper

3. One-inch margins

4. Type no smaller than 12 point, Times New Roman font

5. Page numbers

6. No more than 20 pages for the Project Narrative

7. Word documents in the following formats: Microsoft Word (.doc), PDF files (.pdf), or Text

Documents (.txt).

8. Headings and sub-headings that correspond to the sections identified in this section of the solicitation.

Application Contents Applications must include the following required documents and demonstrate that the program eligibility requirements have been met. OVW will not contact applicants for missing items on the list below. Applications that do not include all of the following documents will be considered substantially incomplete and will not be considered for funding:

1. Project Narrative

2. Budget Detail Worksheet and Narrative

3. Memoranda of Understanding (EMOU and IMOU)

Summary Data Sheet (5 Points Total)

The Summary Data Sheet should be one to four pages and may be single or double spaced.

The Summary Data Sheet does not count toward the 20 page limit for the Project Narrative.

Provide the following information:

1. Name, title, address, telephone number, and e-mail address of the individual with authority to accept grants on behalf of the applicant.

mailto:Ovw.Campus@usdoj.gov http://www.grants.gov/ https://www.justice.gov/ovw/resources-applicants

2. Name, title, address, telephone number, and e-mail address for the grant point-of-contact. This person must be an employee of the applicant.

3. Statement as to whether the applicant (the organization whose DUNS number is being used for the application) will serve as a fiscal agent/sponsor for an entity or entities that will implement the project, and the applicant itself will not be involved with implementation of the project beyond issuing subaward(s) to these entities. If this is the case, the applicant also must list these subrecipients and include a statement acknowledging that, should an award be made, the applicant will be responsible for all applicable statutory, fiscal, and programmatic requirements, including those of 2 C.F.R.

Part 200, as well as all project deliverables. In such situations, the fiscal agent/sponsor must be an eligible applicant for the program.

4. Statement as to whether the applicant has expended $750,000 in federal funds in the applicant’s past fiscal year (this excludes federal financial aid). If so, specify the end date of the applicant’s fiscal year.

5. Summary of current and pending OVW grants (if applicable). If the applicant has a current grant or cooperative agreement under any OVW grant program or an award that has been closed within the last 12 months from the date this solicitation closes, the information must be provided in a table using the sample format found on the OVW website https://www.justice.gov/ovw/resources-applicants. Failure to provide the required table will result in a loss of points. The applicant should also provide the same information regarding any current OVW grants or pending applications on which the applicant is a subrecipient.

6. A list of other federal grant programs from which the applicant currently receives funding or for which it has applied for funding in FY 2019 to do similar work. Provide this information in a table using the sample format found on the OVW website https://www.justice.gov/ovw/resources-applicants .

7. Statement as to whether the applicant is a nonprofit organization that holds money in offshore accounts for the purpose of avoiding paying the tax described in section 511(a) of the Internal Revenue Code.

8. Statement as to whether the applicant is a nonprofit organization that uses the Internal Revenue Service's three-step safe-harbor procedure to establish a rebuttable presumption that its executives' compensation is reasonable. If the applicant is not a nonprofit organization or is a nonprofit that does not use the safe-harbor procedure, provide a statement to that effect. For additional information about the safe-harbor procedure, see "Disclosure of Process Related to Executive Compensation" in the Additional Required Information section.

9. The percentage of grant activities, should the application be funded, that will address each of the following issues (the total percentages should not exceed 100%):

• Sexual assault;

• Domestic violence;

• Dating/teen dating violence; and/or

• Stalking.

10. The name of the institution and type of institution (e.g., private, public, tribal, and/or community college, men’s or women’s college, HBCU) applying for funding.

11. The mandatory external victim service provider partner collaborating on this project.

12. The mandatory external criminal justice agency or entity partner collaborating on this project.

13. Statement as to whether students have access to campus-based and/or community-http://www.ecfr.gov/cgi-bin/text-idx?tpl=/ecfrbrowse/Title02/2cfr200_main_02.tpl http://www.ecfr.gov/cgi-bin/text-idx?tpl=/ecfrbrowse/Title02/2cfr200_main_02.tpl https://www.justice.gov/ovw/resources-applicants based victim services (this does not include civil legal services).

14. If applicable, the years in which the applicant has previously received grant funding from the Campus Program.

15. Statement as to whether this project involves a single institution or is a consortium, and, if a consortium project, list all participating institutions.

16. Statement as to whether the applicant institution(s) is located in a rural, urban, or suburban area.

17. The regional area(s) (city, town, county, or unincorporated area) where this project will be implemented.

18. The population and square mileage of the region where the campus community is located.

19. Description of population to be served (e.g., students, faculty, staff).

20. The number of students enrolled in the applicant institution. If a consortium project, include information from all partnering institutions.

21. The Campus Program Purpose Area(s) proposed to be addressed in the application.

(Refer to Purpose Area(s) only by a number, e.g., #2, #3, and #7, as listed in “Purpose Areas” under the “Program Scope” section).

22. A list of any priority area(s) that the application will be addressing (see “OVW Priority Areas” section under the “Program Scope” section).

23. For continuation applicants only, a list of any other major activities beyond the statutory minimum requirements and the mandatory program requirements that the project will address.

Proposal Abstract (not scored) The Proposal Abstract must provide a short summary (no more than two pages double-spaced) of the proposed project, including names of applicant and partners, primary activities, products and deliverables, the service area, and who will benefit. Applicants must not summarize past accomplishments in this section.

Project Narrative (50 Points Total) The Project Narrative may not exceed 20 pages, double-spaced. The Project Narrative must include the following three sections:

Purpose of Application (15 points)

This section must:

1. Describe the communities to be served, including the geographic location, the populations in the service area, and any culturally specific and/or underserved population(s);5

2. Describe the scope of the problem of sexual assault, domestic violence, dating violence, and stalking on campus and in the community;

3. Describe the current strategies, if any, that are being used to address the needs of the targeted population;

4. Describe the availability of victim services and advocacy on campus and in the community, if any, including the scope and type of services provided;

5 Applicants should use U.S. Census and other government data, as well as the Limited English Proficient Mapping Tool, available at www.lep.gov/maps/, to obtain this information.

http://www.lep.gov/maps/

5. Describe how campus executive leadership (president and governing board members) is actively engaged in current efforts to promote awareness of issues regarding sexual assault, domestic violence, dating violence, and stalking on campus; and

6. Describe efforts, if any, to include local domestic violence or sexual assault organizations and/or state, tribal or territorial sexual assault and domestic violence coalitions as a resource for training and technical assistance.

New Applicants This section must also:

1. Briefly describe the current structure of the applicant’s campus law enforcement department (e.g., number of law enforcement officers, sworn vs. non-sworn law enforcement officers, protocols and coordination with local police) and the student conduct/disciplinary process used to respond to alleged violations of institutional policies (e.g., disciplinary board, single hearing officer or investigator model; make-up of the board; length of duty); and

2. Briefly describe current efforts to:

A. Develop a coordinated community response to sexual assault, domestic violence, dating violence, and stalking;

B. Provide education to all students on sexual assault, domestic violence, dating violence, and stalking;

C. Train all campus law enforcement to respond effectively, using promising practices and a trauma-informed approach, to sexual assault, domestic violence, dating violence, and stalking; and

D. Conduct ongoing training for all campus conduct personnel, including investigators, disciplinary board members, officers, etc., on sexual assault, domestic violence, dating violence, and stalking.

Continuation Applicants This section must also:

1. Briefly describe how previous efforts fully met the following Campus Program requirements to:

A. Develop a coordinated community response to sexual assault, domestic violence, dating violence, and stalking;

B. Provide mandatory education to all incoming students on sexual assault, domestic violence, dating violence, and stalking;

C. Train all campus law enforcement to respond effectively, using promising practices and a trauma-informed approach, to sexual assault, domestic violence, dating violence, and stalking; and

D. Conduct ongoing training for all campus conduct personnel, including investigators, disciplinary board members, officers, etc., on sexual assault, domestic violence, dating violence, and stalking;

2. Describe the behavioral, cultural, or systemic changes that have been made as a result of the previous grant funding; and

3. Describe the remaining gaps or issues that need to be addressed with additional Campus Program funding.

What Will Be Done (20 points)

The application must provide a clear link between the proposed activities and the need identified in the “Purpose of Application” section above.

1. Describe the comprehensive victim services that will be provided on or off campus to victims of sexual assault, domestic violence, dating violence, and stalking;

2. Describe how the proposed activities will be tailored to the needs of culturally specific and underserved populations on campus, including the provision of population specific services;

3. Describe how key individuals and/or departments on campus, including executive leadership (president and governing board members), will be used to elevate the importance of addressing these crimes, enhance awareness of these crimes, and commit to sustaining these efforts;

4. Describe how victim safety and autonomy will be addressed. Specifically include how the project will:

A. Conduct safety planning and ensure informed consent for campus interventions; and

B. Maintain confidentiality and privacy of victim’s information, taking into account the use of technology, such as security systems, GPS, hotlines, and databases;

5. Describe how the proposed project will address any of the OVW priority areas;

6. Describe how the proposed project will be accessible to individuals with disabilities, individuals who are Deaf or hard of hearing, and persons with limited English proficiency.

7. If applicable, describe specifically how the proposed project will include collaboration with local law enforcement agencies and/or local criminal justice agencies to incorporate lethality assessments and protocols into coordinated response strategies and ongoing training;

8. If applicable, describe specifically how the proposed project will create protocols for the CCR team and campus behavioral and crisis intervention teams to collaborate to identify repeat offenders and offenders at high risk for committing sexual assault, domestic violence, dating violence, or stalking; and

9. If applicable, describe specifically how the proposed project will increase efforts to combat stalking.

New Applicants

1. Describe the proposed activities of the CCR team during the one-year planning phase including the frequency of meetings; and

2. Describe the tasks necessary to meet the program requirements (for consortia, how the requirements will be met on each campus).

Continuation Applicants

1. Describe how the project will continue to meet the program requirements(for consortia, how the requirements will continue to be met on each campus).; and

2. Identify the activities that go beyond the program requirements and provide measurable goals and specific tasks for each activity.

Who Will Implement the Project (15 points)

1. Identify the key individuals, departments, and organizations involved in the proposed project. If applicable, include consortium member information as well.

2. Demonstrate that the individuals and organizations identified have the capacity to address the stated need, including the expertise necessary to appropriately serve any marginalized and/or underserved populations identified in the Purpose of the Application section, and can successfully implement the proposed project activities;

3. Describe the roles and responsibilities of the departments, agency/ies or office(s) that will be directly involved with the project including the required victim services partner and the criminal justice partner. In addition, outline the percentage of time each will dedicate to the project. Note: If the applicant plans to hire any of the key staff position(s), include a brief job description of the roles and responsibilities; and

4. Detail the experience and expertise of the Project Coordinator in addressing sexual assault, domestic violence, dating violence, and stalking;

5. If applicable, provide justification for dedicating less than 50% of an FTE to support a Project Coordinator; and

6. Explain how information will be shared between partners, including how they will protect information that is confidential or privileged. Applicants should recognize that partners such as legal and victim service providers can provide varying degrees of confidentiality, often depending on federal, state, and tribal laws.

Budget Detail Worksheet and Narrative (15 Points) All applications must include a detailed budget and budget narrative. A sample Budget Detail Worksheet is available on the OVW website at https://www.justice.gov/ovw/resources-applicants. Keep in mind that budgetary requirements vary among programs. Applicants must submit reasonable budgets based on the resources needed to implement their projects in their specific geographic location.

Award Period and Amount The grant award period is 36 months. Budgets must reflect 36 months of project activity, and the total “estimated funding” (block 15) on the SF-424 must reflect 36 months.