PKG00247552-instructions..pdf

OMB Number - 1122-0020 Expiration Date: 12/31/2018

U.S. Department of Justice Office on Violence Against Women (OVW)

OVW Fiscal Year 2019 Tribal Sexual Assault Services

Program Solicitation

Release Date: on or about January 16, 2019

Eligibility Eligible applicants are limited to: Indian tribes, tribal consortiums, tribal organizations, and nonprofit tribal organizations.

(See “Eligibility Information”)

Deadlines Applications are due by 11:59 p.m. Eastern Time (E.T.) on March 5, 2019.

(See “Submission Dates and Times”)

Registration Information: To submit an application, all applicants must obtain a Data Universal Number System (DUNS) Number and register online with the System for Award Management (SAM) and with Grants.gov. To ensure sufficient time to complete the registration process, applicants must obtain a DUNS Number and register online with SAM and with Grants.gov immediately, but no later than February 19, 2019.

(See “Registration”)

Letter of Intent: Applicants are strongly encouraged to submit a Letter of Intent to OVW.Tribal.SASP@usdoj.gov by February 19, 2019. This letter confirms that the applicant has registered with SAM and Grants.gov. Submitting a Letter of Intent will not obligate a potential https://www.grants.gov/ http://www.grants.gov/ mailto:OVW.Tribal.SASP@usdoj.gov ii applicant to submit an application. Interested applicants who do not submit a Letter of Intent are still eligible to apply.

(See “Letter of Intent”)

Pre-Application Information Session: OVW will conduct a Pre-Application Information Session for entities interested in submitting an application for this program. Participation in this session is optional. Interested applicants who do not participate are still eligible to apply.

(See “Pre-Application Information Session”)

Contact Information For assistance with the requirements of this solicitation, email OVW at OVW.Tribal.SASP@usdoj.gov. Alternatively, interested parties may call OVW at (202) 307- 6026.

Submission and Notification Information Submission: Applications for this program will be submitted through Grants.gov. For technical assistance with Grants.gov, contact the Grants.gov Customer Support Line at 1-800-518-4726.

The Grants.gov number assigned to this announcement is OVW-2019-15603.

Notification: OVW anticipates notifying applicants of funding decisions by October 1, 2019.

mailto:OVW.Tribal.SASP@usdoj.gov http://www.grants.gov/ http://www.grants.gov/ iii

Contents A. Program Description

Overview

About the OVW Tribal Sexual Assault Services Program

Program Scope

Purpose Areas

OVW Priority Areas

Activities that Compromise Victim Safety and Recovery and Undermine Offender Accountability

Out-of-Scope Activities

Activities Requiring Prior Approval

B. Federal Award Information Availability of Funds

Award Period and Amounts

Types of Applications Mandatory Program Requirements

C. Eligibility Information Eligible Applicants

Cost Sharing or Matching

Other Program Eligibility Requirements

D. Application and Submission Information Address to Request Application Package

Pre-Application Information Session

Content and Form of Application Submission

Formatting and Technical Requirements

Application Contents

Summary Data Sheet Proposal Abstract

Project Narrative

Budget Detail Worksheet and Narrative

Additional Required Information

Unique Entity Identifier (DUNS Number), System for Award Management (SAM), and Grants.gov Registration

Submission Dates and Times iv

OVW Policy on Late Submissions

Intergovernmental Review - Single Point of Contact Review

Funding Restrictions

Other Submission Requirements

Submitting a Grant Application

E. Application Review Information Criteria

Review and Selection Process

Anticipated Announcement and Federal Award Dates

F. Federal Award Administration Information Federal Award Notices

Administrative and National Policy Requirements

Reporting

G. Federal Awarding Agency Contact(s) H. Other Information

Application Checklist

OVW Tribal Sexual Assault Services Program

(CFDA 16.024)

A. Program Description Overview The Office on Violence Against Women (OVW) is a component of the United States Department of Justice (DOJ). Created in 1995, OVW administers grant programs authorized by the Violence Against Women Act (VAWA) and subsequent legislation and provides national leadership on issues of sexual assault, domestic violence, dating violence, and stalking. OVW grants support coordinated community responses to hold offenders accountable and serve victims.

About the OVW Tribal Sexual Assault Services Program This program is authorized by 34 U.S.C. § 12511(e). The Tribal Sexual Assault Services Program (TSASP) supports projects to create, maintain, and expand sustainable sexual assault services provided by Tribes, tribal organizations, and nonprofit tribal organizations within Indian country and Alaska Native villages.

For additional information about this program see https://www.justice.gov/ovw/grant-programs and http://muskie.usm.maine.edu/vawamei/sasptribalmain.htm.

Program Scope Activities supported by this program are determined by statute, federal regulations, and OVW policies. If an applicant receives an award, the funded project is bound by the provisions of this solicitation, the DOJ Financial Guide, including updates to the guide after an award is made, the section of the Solicitation Companion Guide entitled “Post-Award Requirements for All Federal Award Recipients,” and the conditions of the award.

Purpose Areas Pursuant to 34 U.S.C. § 12511(e), funds under this program must be used to support the establishment, maintenance, and expansion of programs and projects within Indian country and Alaska Native villages to provide direct intervention and related assistance to those victimized by sexual assault.

By statute (34 U.S.C. § 12511(a)(2)(C), direct intervention and related assistance includes:

1) 24-hour hotline services providing crisis intervention services and referral.

2) Accompaniment and advocacy through medical, criminal justice, and social support systems, including medical facilities, police, and court proceedings.

3) Crisis intervention, short-term individual and group support services, and comprehensive service coordination and supervision to assist sexual assault victims and family or household members.

4) Information and referral to assist the sexual assault victim and family or household members.

5) Community-based, culturally specific services and support mechanisms, including outreach activities for underserved communities.

6) The development and distribution of materials on issues related to the services described in (1) – (5).

https://www.justice.gov/ovw/grant-programs http://muskie.usm.maine.edu/vawamei/sasptribalmain.htm https://www.justice.gov/ovw/file/1030311/download https://www.justice.gov/ovw/resources-applicants#Solicitation%20Companion%20Guide

OVW Priority Areas In FY 2019, OVW is interested in supporting the priority area identified below.

Improve services for and/or the response to victims of sex trafficking and other severe forms of trafficking in persons who have also experienced sexual assault (hereinafter referred to as “victims of trafficking”).

Activities that Compromise Victim Safety and Recovery and Undermine Offender Accountability OVW does not fund activities that jeopardize victim safety, deter or prevent physical or emotional healing for victims, or allow offenders to escape responsibility for their actions.

Information on activities that compromise victim safety and recovery and undermine offender accountability may be found in the Solicitation Companion Guide.

Applications that propose any activities that compromise victim safety and recovery or undermine offender accountability may receive a deduction in points during the review process or may be eliminated from consideration entirely.

Out-of-Scope Activities The activities listed below are out of the program scope, and they will not be supported by this program’s funding.

1. Research projects (This does not include program assessments conducted only for internal improvement purposes. For information about DOJ regulations on research involving human subjects, see “Research and Protection of Human Subjects” in the Solicitation Companion Guide).

2. Activities focused on prevention efforts and public education (e.g., bystander intervention, social norms campaigns, presentations on healthy relationships).

3. Criminal justice-related projects, including law enforcement, prosecution, courts, and forensic interviews.

4. Providing domestic violence or dating violence victim services unrelated to intimate partner sexual violence.

5. Sexual Assault Forensic Medical Examiner programs.

6. Sexual Assault Response Team coordination.

7. Providing training to allied professionals and the community (e.g., law enforcement, child protection services, prosecution, other community based organizations or tribal agencies).

Applications that propose activities that are deemed to be substantially out-of-scope may receive a deduction in points during the review process or may be eliminated from consideration entirely.

Activities Requiring Prior Approval Grantees must receive prior approval before using grant funds to support surveys.

B. Federal Award Information Availability of Funds All awards are subject to the availability of appropriated funds and any modifications or additional requirements that may be imposed by law. There is no guarantee that funds will be available in the future. OVW may elect to make awards in a future fiscal year for applications submitted under this solicitation but not selected for FY 2019 funding, depending on the merits of the applications and the availability of funding.

Award Period and Amounts The award period is 36 months. Budgets must reflect 36 months of project activity, and the total “estimated funding” on the SF-424 must reflect 36 months. Generally, the award period will start on October 1, 2019.

This program typically makes awards in the range of $275,000 - $325,000. OVW estimates that it will make up to 10 awards for an estimated $3,000,000.

Awards under this program for FY 2019 will be made for up to $325,000 for the entire 36 months.

OVW has the discretion to make awards for greater or lesser amounts than requested and to negotiate the scope of work and budget with applicants prior to making an award.

Awards will be made as grants.

Types of Applications In FY 2019, OVW will accept the following types of applications for this program:

New: applicants that have never received funding under this program or whose previous funding expired more than 12 months ago.

Continuation: applicants that have an existing or recently closed (within the last 12 months) award under this program. Continuation funding is not guaranteed.

This program’s grant recipients that received an FY 2017 or FY 2018 award are NOT eligible to apply.

Additionally, current grantees with 50% or more of funds remaining in their current award, as of March 31, 2019, will not be considered for funding or may receive a reduced award amount if selected for funding in FY 2019.

Mandatory Program Requirements Applicants that receive funding under this program will be required to engage in the following activities:

1. OVW-sponsored training and technical assistance, which may include, but is not necessarily limited to: New Grantee Orientation; Annual Tribal Governments Summit;

and biennial National Conference on Sex Trafficking in Indian Country.

2. Providing direct sexual assault victim services

a. Core sexual assault victim services must include: crisis intervention; advocacy and accompaniment; information and referral; counseling; support groups; and support for those collaterally affected by the victimization including the victim’s non-offending family or household members; and

b. Services for survivors of sexual assault perpetrated by persons other than intimate partners. Proposed projects must serve a broad range of survivors.

Applications failing to address both of the above requirements may receive a deduction in points during the review process and/or be required to revise project goals and objectives to include a planning phase prior to receiving an award.

C. Eligibility Information

Applications that are submitted by ineligible entities or that do not meet all program eligibility requirements will not be considered for funding. Applicants are responsible for demonstrating eligibility to apply by providing documentation to demonstrate the organization meets all of the elements of the definition relevant to their organization type. In addition, an application that is deemed deficient in one or more of the following categories may not be considered for funding:

1. activities that compromise victim safety, 2. out-of-scope activities, 3. unallowable costs, 4.

Pre-Award Risk Assessment, 5. completeness, and 6. timeliness. Further, an applicant with past performance issues, long-standing open audits, or an open criminal investigation also may not be considered for funding.

Eligible Applicants The following entities are eligible to apply for this program:

• Indian Tribes;

• Tribal Consortiums;

• Tribal Organizations; and

• Nonprofit Tribal Organizations.

For the purposes of this solicitation, the following definitions apply:

Indian Tribe1 A tribe, band, pueblo, nation, or other organized group or community of Indians, including any Alaska Native village or regional or village corporation (as defined in, or established pursuant to, the Alaska Native Claims Settlement Act (43 U.S.C. § 1601 et seq.)), that is recognized as eligible for the special programs and services provided by the United States to Indians because of their status as Indians.

Tribal Consortium A coalition of two or more separate Indian Tribes that join together for the purpose of participating in self-governance.

Nonprofit Tribal Organization2

(A) A victim services provider that has as its primary purpose to assist Native victims of domestic violence, dating violence, sexual assault, or stalking; and

1 34 U.S.C. § 12291(36).

2 34 U.S.C. § 12291(37) (definition of “tribal nonprofit organization.”)

(B) Staff and leadership of the organization must include persons with a demonstrated history of assisting American Indian or Alaska Native victims of domestic violence, dating violence, sexual assault, or stalking.

Tribal Organization3

(A) The governing body of any Indian Tribe; or

(B) Any legally established organization of Indians which is controlled, sanctioned, or chartered by such governing body of a Tribe or Tribes to be served, or which is democratically elected by the adult members of the Indian community to be served by such organization and which includes the maximum participation of Indians in all phases of its activities.

Note: Without evidence of eligibility under one of the above categories, tribal health consortiums and Alaska Native health corporations are not eligible based simply on the fact they are incorporated as a consortium or corporation. For applicants applying as a tribal consortium, the applicant must submit documentation of authority to apply from each tribal consortium member, unless existing consortium bylaws or other tribal governance documents allow action without explicit authorization from the member tribes in the consortium. In that case, a copy of the bylaws or other governance documents that allow the tribal consortium’s action, without explicit support from all consortium members, must be included with the application. This documentation must be current, must be sufficient to demonstrate authority for the application, must contain authorized signature(s), and must be submitted by the application due date.

Nonprofit Organization Requirement – 501(c)(3) Status Any entity that is eligible for this program based on its status as a nonprofit organization must be an organization that is described in section 501(c)(3) of the Internal Revenue Code of 1986 and is exempt from taxation under section 501(a) of that Code. See 34 U.S.C. § 12291(b)(16)(B)(i).

Nonprofit Organization Requirement – Offshore Accounts Any nonprofit organization that holds money in offshore accounts for the purpose of avoiding paying the tax described in section 511(a) of the Internal Revenue Code is not eligible for a grant from this program. See 34 U.S.C. § 12291(b)(16)(B)(ii).

Cost Sharing or Matching This program has no match or cost sharing requirement.

Other Program Eligibility Requirements In addition to meeting the eligible entity requirements outlined above, applications for this program must also meet the requirements below. All certification and other eligibility related documents must be current and developed in accordance with the FY 2019 solicitation.

Applications that do not meet all of the program eligibility requirements below will not be considered for funding under TSASP.

Eligible Service Area Eligibility is limited to Indian tribes, tribal consortiums, tribal organizations, and nonprofit tribal organizations with programs and activities within Indian country and Alaska Native villages.4

3 34 U.S.C. § 12291(38).

4 The term “Alaska Native village” has the same meaning given such term in the Alaska Native Claims Settlement Act (43 U.S.C. §§ 1601 et seq.).

Under 18 U.S.C. § 1151, the term “Indian country,” means “(a) all land within the limits of any Indian reservation under the jurisdiction of the United States Government, notwithstanding the issuance of any patent, and, including rights-of-way running through the reservation, (b) all dependent Indian communities within the borders of the United States whether within the original or subsequently acquired territory thereof, and whether within or without the limits of a state, and (c) all Indian allotments, the Indian titles to which have not been extinguished, including rights-of-way running through the same.”

Limit on Number of Applications OVW will consider only one application per organization for the same service area in response to this solicitation. In addition, if an applicant submits multiple versions of the same application, OVW will review only the most recent system-validated version submitted before the deadline.

D. Application and Submission Information Address to Request Application Package The complete application package (this solicitation, including links to required forms) is available on Grants.gov or the OVW website. Applicants wishing to request a paper copy of these materials should contact OVW.Tribal.SASP@usdoj.gov or at (202) 616-0039.

Pre-Application Information Session OVW will conduct a pre-application information session for entities interested in submitting an application for this program. During this session, OVW staff will review this program’s requirements, review the solicitation, and allow for a brief question and answer period. The session is tentatively scheduled for:

Tuesday, February 5, 2019 at 3:00 pm E.T.

The total number of participants for the session may be limited, and therefore interested participants from the same agency/jurisdiction are expected to participate together. OVW reserves the right to deny multiple registrations from a single agency/jurisdiction to allow as many interested applicants as possible to participate.

To register, contact the OVW Tribal Affairs Division at OVW.Tribal.SASP@usdoj.gov or at (202) 616-0039. Registration must be received at least one day prior to the start of the session.

Participants are not registered until they receive a confirmation email. Interested applicants needing language assistance should contact OVW Tribal Affairs Division Program Assistant at OVW.Tribal.SASP@usdoj.gov or at (202) 616-0039 as soon as possible, but no later than four weeks prior to the application deadline.

Content and Form of Application Submission The information below (“Letter of Intent” through “Additional Required Information”) describes the full content and form of application submission. For a complete checklist of required contents, see the “Other Information” section in this solicitation.

Letter of Intent Applicants intending to apply for FY 2019 funding under this program are strongly encouraged to submit a Letter of Intent. The letter should state that the applicant is registered and current with SAM and with Grants.gov. The letter should be submitted to OVW at OVW.Tribal.SASP@usdoj.gov by February 19, 2019. This letter will not obligate the applicant to http://www.grants.gov/ https://www.justice.gov/ovw/open-solicitations mailto:OVW.Tribal.SASP@usdoj.gov mailto:OVW.Tribal.SASP@usdoj.gov mailto:OVW.Tribal.SASP@usdoj.gov submit an application. See https://www.justice.gov/ovw/resources-applicants for a sample Letter of Intent.

Formatting and Technical Requirements Applications must follow the requirements below. Points may be deducted for applications that do not adhere to the following requirements:

1. Double spaced (Project Abstract, Summary Data Sheet and charts may be single spaced)

2. 8½ x 11 inch paper

3. One-inch margins

4. Type no smaller than 12 point, Times New Roman font

5. Page numbers

6. No more than 15 pages for the Project Narrative

7. Word documents in the following formats: Microsoft Word (.doc), PDF files (.pdf), or Text

Documents (.txt).

8. Headings and sub-headings that correspond to the sections identified in this section of the solicitation.

Application Contents Applications must include the following required documents and demonstrate that the program eligibility requirements have been met. OVW may not contact applicants for missing items on the list below. Applications that do not include all of the following documents will be considered substantially incomplete and will not be considered for funding:

1. Project Narrative

2. Budget Detail Worksheet and Narrative

3. Documents demonstrating authority to apply

Summary Data Sheet (5 Points Total) The Summary Data Sheet should be one to four pages and may be single or double spaced.

The Summary Data Sheet does not count toward the 15 page limit for the Project Narrative.

Provide the following information:

1. Name, title, address, telephone number, and e-mail address of the individual with authority to accept grants on behalf of the applicant.

2. Name, title, address, telephone number, and e-mail address for the grant point-of-contact. This person must be an employee of the applicant.

3. Statement as to whether the applicant (the organization whose DUNS number is being used for the application) will serve as a fiscal agent/sponsor for an entity or entities that will implement the project, and the applicant itself will not be involved with implementation of the project beyond issuing subaward(s) to these entities. If this is the case, the applicant also must list these subrecipients and include a statement acknowledging that, should an award be made, the applicant will be responsible for all applicable statutory, fiscal, and programmatic requirements, including those of 2 C.F.R.

Part 200, as well as all project deliverables. In such situations, the fiscal agent/sponsor must be an eligible applicant for the program.

4. Statement as to whether the applicant has expended $750,000 in federal funds in the applicant’s past fiscal year. If so, specify the end date of the applicant’s fiscal year.

5. Summary of current and pending OVW grants (if applicable). If the applicant has a current grant or cooperative agreement under any OVW grant program or an award that https://www.justice.gov/ovw/resources-applicants http://www.ecfr.gov/cgi-bin/text-idx?tpl=/ecfrbrowse/Title02/2cfr200_main_02.tpl http://www.ecfr.gov/cgi-bin/text-idx?tpl=/ecfrbrowse/Title02/2cfr200_main_02.tpl has been closed within the last 12 months from the date this solicitation closes, the information must be provided in a table using the sample format found on the OVW website https://www.justice.gov/ovw/resources-applicants. Failure to provide the required table will result in a loss of points. The applicant should also provide the same information regarding any current OVW grants or pending applications on which the applicant is a subrecipient.

6. Statement as to whether the applicant is a nonprofit organization that is described in section 501(c)(3) of the Internal Revenue Code of 1986 and is exempt from taxation under section 501(a) of that Code.

7. A list of other federal grant programs from which the applicant currently receives funding or for which it has applied for funding in FY 2019 to do similar work. Provide this information in a table using the sample format found on the OVW website https://www.justice.gov/ovw/resources-applicants .

8. Statement as to whether the applicant is a nonprofit organization that holds money in offshore accounts for the purpose of avoiding paying the tax described in section 511(a) of the Internal Revenue Code.

9. Statement as to whether the applicant is a nonprofit organization that uses the Internal Revenue Service's three-step safe-harbor procedure to establish a rebuttable presumption that its executives' compensation is reasonable. If the applicant is not a nonprofit organization or is a nonprofit that does not use the safe-harbor procedure, provide a statement to that effect. For additional information about the safe-harbor procedure, see "Disclosure of Process Related to Executive Compensation" in the Additional Required Information section.

10. Statement as to whether the application addresses the trafficking priority area.

11. Geographic area to be served by the project.

12. Based on the definitions contained at Eligibility Information, provide a statement identifying the applicant as a(n):

a) Indian tribe;

b) tribal consortium;

c) tribal organization; or

d) nonprofit tribal organization.

Proposal Abstract (not scored) The Proposal Abstract must provide a short summary (no more than two pages double-spaced) of the proposed project, including names of applicant and partners, primary activities, products and deliverables, the service area, and who will benefit. Applicants must not summarize past accomplishments in this section.

Project Narrative (70 Points Total) The Project Narrative may not exceed 15 pages, double-spaced. The Project Narrative must include the following three sections:

Purpose of Application (20 points)

This section must:

1. Describe the tribal community(ies) to be served.

o Geographic location;

https://www.justice.gov/ovw/resources-applicants https://www.justice.gov/ovw/resources-applicants o Demographic profile of the populations in the service area (e.g., tribal and non-tribal residents, poverty rate, workforce profile, or other relevant information).5

2. Using local statistics and narrative accounts (reference the data source), describe the problem of sexual assault within the tribal community.

3. Specifically detail and discuss data regarding the target population(s) to be served by the proposed project.

4. For each of the following community resources, describe services currently available as they pertain to sexual assault victims and their household and non-offending family members. Include both tribal and non-tribal resources. Specifically discuss gaps and/or barriers to accessing the services for American Indian/Alaska Native sexual assault survivors and their family or household members. If the resource does not exist in the service area, specifically state such.

o Victim advocacy program(s);

o Law enforcement;

o Civil and Criminal Courts;

o Sexual assault forensic exams and follow-up health care services; and o Mental health services – adult and child.

5. Clearly state the need for the project.

What Will Be Done (35 points)

The application must provide a clear link between the proposed activities and the need identified in the “Purpose of Application” section above.

This section must:

1. Clearly define the measurable goals, objectives, activities, timeline for implementation (by project month or quarter), and person responsible for each task of the proposed project.

2. Clearly describe how the proposed project has considered, and will meet, the unique cultural concerns and needs of sexual assault survivors, and their families, within the tribal community(ies) to be served.

3. Clearly describe how the proposed project has considered, and will ensure, outreach and response to a broad range of survivors of sexual violence.

4. Applicants who state that their funded project(s) will provide direct services specifically tailored to victims of trafficking should demonstrate how outreach and services will address the unique needs of these victims.

5. Discuss, in detail, how victim safety and recovery will be enhanced through the proposed project.

6. Describe how the proposed project will be accessible to individuals with disabilities, individuals who are Deaf or hard of hearing, and persons with limited English proficiency.

7. Describe how the community will benefit from the project.

NOTE: Activities must be directly related to the provision of direct intervention and related assistance for sexual assault victims, family and household members of such victims, and those collaterally affected by the victimization, except for the perpetrator of such victimization. Core victim services must include, at minimum: crisis intervention; advocacy and accompaniment; information and referral; counseling; support groups; and support for

5 Applicants should use U.S. Census and other government data, as well as the Limited English Proficient Mapping Tool, available at www.lep.gov/maps/, to obtain this information.

http://www.lep.gov/maps/ those collaterally affected by the victimization, including non-offending family and household members.

Goals, objectives, and activities must also include responses to survivors beyond intimate partner sexual violence and include a range of survivors. In consideration of funding limitations and community needs, applicants may choose to focus on a specific age range.

Who Will Implement the Project (15 points)

For an applicant applying as an Indian Tribe:

1. Describe where the victim services program responsible for implementing the grant project is situated within the Tribe’s governmental structure (e.g. independent sexual assault response program, dual services domestic violence/sexual assault program, a component of a social services or behavioral health department).

2. Describe the overall services provided by the tribal government component where the proposed project will be situated.

3. Identify the key individuals involved in the proposed project.

4. Demonstrate that the individuals identified have the capacity to address the stated need, including the expertise necessary to appropriately serve any marginalized and/or underserved populations identified in the Purpose of the Application section, and can successfully implement the proposed project activities.

For an applicant applying as a tribal consortium, tribal organization, or nonprofit tribal organization:

1. Describe the overall services provided by the agency/organization responsible for implementing the grant project.

2. Describe how the organization partners with the federally recognized Indian Tribe(s) within its service area to provide sexual assault direct victim services to victims and their families.

3. Identify the key individuals involved in the proposed project.

4. Demonstrate that the individuals and organizations identified have the capacity to address the stated need, including the expertise necessary to appropriately serve any marginalized and/or underserved populations identified in the Purpose of the Application section, and can successfully implement the proposed project activities.

Budget Detail Worksheet and Narrative (20 Points) All applications must include a detailed budget and budget narrative. A sample Budget Detail Worksheet is available on the OVW website at https://www.justice.gov/ovw/resources-applicants. Keep in mind that budgetary requirements vary among programs. Applicants must submit reasonable budgets based on the resources needed to implement their projects in their specific geographic location.

Award Period and Amount

• The grant award period is 36 months. Budgets must reflect 36 months of project activity.

• Awards for FY 2019 will be made for up to $325,000.

The budget and budget narrative will be reviewed separately from the proposed project narrative. The budget narrative must describe each line item requested in the budget and explain all costs included in the budget, including how the costs of goods and services are determined and how they will fulfill the objectives of the project.

The budget must:

1. Display a clear link between the specific project activities and the proposed budget items and not contain items that are not supported by the project narrative.

2. Include funds to attend OVW-sponsored training and technical assistance in the amount of $15,000 for tribes and organizations located in the lower 48 states and $17,000 for those in Alaska. This amount is for the entire 36 month project period and NOT per year.

Applicants also may budget expenses in excess of the required amount if they are aware of relevant non-OVW sponsored conferences or training for which they would like permission to use grant funds to support staff/project partner attendance.

3. Include funds or describe other resources available to the applicant to support activities to ensure access for individuals with disabilities, Deaf/hard of hearing individuals, and persons with limited English proficiency. See Accessibility under F. Federal Award Administration Information for more information.

4. Compensate all project partners as reflected in the Letters of Support. For more information on compensating project partners, see the sample Budget Detail Worksheet on the OVW website at https://www.justice.gov/ovw/resources-applicants.

5. Distinguish clearly between subawards and contracts in allocating any grant funds to other entities. Pursuant to 2 C.F.R. § 200.330, a subaward is for the purpose of carrying out a portion of the federal award, such as compensating an MOU partner, and a contract is for the purpose of obtaining goods and services for the grantee’s own use.

The substance of the relationship is more important than the form of the agreement in determining whether the recipient of the pass-through funds is a subrecipient or a contractor. The awarding and monitoring of contracts must follow the recipient’s documented procurement procedures, including full and open competition, pursuant to the procurement standards in 2 C.F.R. §§ 200.317-200.329. The issuance and monitoring of subawards must meet the requirements of 2 C.F.R. § 200.331, which includes oversight of subrecipient/partner spending and monitoring performance measures and outcomes attributable to grant funds. For more information, see the sample Budget Detail Worksheet and the Solicitation Companion Guide on the OVW website at https://www.justice.gov/ovw/resources-applicants.

In addition, by statute, no more than 5% of funds received under this program may be used for administrative costs.

OVW awards are governed by the provisions of 2 C.F.R. Part 200 and the DOJ Financial Guide, which include information on allowable costs, methods of payment, audit requirements, accounting systems, and financial records. For additional information on allowable and unallowable costs, go to the Funding Restrictions section of this solicitation and the sample Budget Detail Worksheet on the OVW website at https://www.justice.gov/ovw/resources-applicants.

Document(s) Demonstrating Authority to Apply (5 Points Total)

• For an applicant applying as an Indian Tribe:

https://www.justice.gov/ovw/resources-applicants https://www.justice.gov/ovw/resources-applicants#Solicitation%20Companion%20Guide

Submit a document demonstrating eligibility (see “Eligible Entities” and “Eligible Service Area”), authority to apply, and support for the application. This document could be a tribal resolution or letter on tribal letterhead signed by the Authorized Representative.

• For an applicant applying as a tribal consortium, tribal organization, or nonprofit tribal organization:

o Submit documents demonstrating eligibility (see “Eligible Entities” and “Eligible

Service Area”) and authority to apply; and o Submit a letter of support from one or more of the Tribes to be served through the proposed project. For purposes of this application, a letter of support is a document, from a federally-recognized Tribe, demonstrating its support for the applicant agency’s proposed project. The letter of support must be dated and signed by the Authorized Representative of the Tribe during the development of the application.

The Letter(s) of Support must:

1. Address whether the Tribe is familiar with the types of services provided by the applicant AND whether these services are available and provided to tribal members;

2. Describe whether the Tribe has previously worked or partnered with the applicant organization, and if so, under what circumstances; and

3. Clearly explain why the Tribe supports the applicant’s proposed project.

Additional Required Information The following documents will not be scored during the review process but they must be included with the application. Failure to include any of the information may result in the application being removed from consideration for funding. Some documents will be generated during the application submission process while other documents will be uploaded and attached to the application.

The following documents will be generated and completed during the application submission process:

Application for Federal Assistance (SF-424) Applicants must complete the SF-424 on Grants.gov. For “Type of Applicant,” do not select “other.” The amount of federal funding requested in the “Estimated Funding” section of this form must match the amount of federal funding requested in the budget section of the application package. This program does not requires a match; therefore, the values for the Applicant line should be zero. The individual who is listed in “Authorized Representative” must be an individual who has the authority to apply for and accept grant awards on behalf of the organization or jurisdiction.

Standard Assurances and Certifications Regarding Lobbying; Debarment, Suspension, and Other Responsibility Matters; and Drug-Free Workplace Requirements (Form 4061/6) Carefully review the assurances and certification forms online. Applicants will receive a request to compile these forms online during the application submission process. All applicants must complete the Disclosure of Lobbying Activities (SF-LLL) form. Applicants that expend any funds for lobbying activities must provide the detailed information requested on the form. Applicants that do not expend any funds for lobbying activities should enter “N/A” in the required highlighted fields.

The following documents must be uploaded and attached separately to the application:

Applicant Financial Capability Questionnaire (if applicable) All nonprofit, nongovernmental organizations that apply for funding from OVW and have not previously (or within the last three years) received funding from OVW must complete an Applicant Financial Capability Questionnaire. In addition, applicants may be required to submit their current year’s audit report at a later time. The questionnaire can be found at https://www.justice.gov/ovw/file/866126/download.

Confidentiality Notice Form All applicants are required to acknowledge that they have received notice that grantees and subgrantees must comply with the confidentiality and privacy requirements of VAWA, as amended. Applicants must submit the acknowledgement form available on the OVW website at http://www.justice.gov/sites/default/files/ovw/pages/attachments/2015/01/20/confidentiality_ackn owledgement_form_42015.pdf. This form must be signed by the Authorized Representative.

Disclosure of Process Related to Executive Compensation (if applicable) An applicant that is a nonprofit organization may be required to make certain disclosures relating to the processes it uses to determine the compensation of its officers, directors, trustees, and key employees.

Under certain circumstances, a nonprofit organization that provides unreasonably high compensation to certain persons may subject both the organization’s managers and those who receive the compensation to additional federal taxes. A rebuttable presumption of the reasonableness of a nonprofit organization’s compensation arrangements, however, may be available if the nonprofit organization satisfies certain rules set out in Internal Revenue Service regulations with regard to its compensation decisions.

Each applicant must state at the time of its application (in the Summary Data Sheet mentioned earlier) whether the applicant is a nonprofit organization that uses the Internal Revenue Service's three-step safe-harbor procedure to establish a rebuttable presumption that its executives' compensation is reasonable. If the applicant states that it uses the safe-harbor procedure, then it must disclose, in an attachment to its application (to be titled "Disclosure of Process Related to Executive Compensation"), the process it uses to determine the compensation of its officers, directors, trustees, and key employees (together, "covered persons"). See 34 U.S.C. § 12291(b)(16)(B)(iii).

At a minimum, the disclosure must describe in pertinent detail: (1) the composition of the body that reviews and approves compensation arrangements for covered persons; (2) the methods and practices used by the applicant nonprofit organization to ensure that no individual with a conflict of interest participates as a member of the body that reviews and approves a compensation arrangement for a covered person; (3) the appropriate data as to comparability of compensation that is obtained in advance and relied upon by the body that reviews and approves compensation arrangements for covered persons; and (4) the written or electronic records that the applicant maintains as concurrent documentation of the decisions with respect to compensation of covered persons made by the body that reviews and approves such compensation arrangements, including records of deliberations and of the basis for decisions. For a sample letter, see the OVW website at https://www.justice.gov/ovw/resources-applicants.

https://www.justice.gov/ovw/file/866126/download http://www.justice.gov/sites/default/files/ovw/pages/attachments/2015/01/20/confidentiality_acknowledgement_form_42015.pdf http://www.justice.gov/sites/default/files/ovw/pages/attachments/2015/01/20/confidentiality_acknowledgement_form_42015.pdf

For purposes of the required disclosure, the following terms and phrases have the meanings set out by the Internal Revenue Service for use in connection with 26 C.F.R. § 53.4958-6:

officers, directors, trustees, key employees, compensation, conflict of interest, appropriate data as to comparability, adequate documentation, and concurrent documentation.

Following receipt of an appropriate request, OVW may be authorized or required by law to make information submitted to satisfy this requirement available for public inspection. Also, a recipient may be required to make a prompt supplemental disclosure after the award in certain circumstances (e.g., changes in the way the organization determines compensation).

Pre-Award Risk Assessment Each applicant must respond to the questions below. This information will be used for a mandatory pre-award risk assessment. Failure to provide this information or to respond to questions from OVW regarding this information in a timely manner could result in the applicant being removed from consideration or a delay in access to funds. Provide complete responses that address all questions included for each numbered item. This section of the application should be no more than four pages.

1. Will all funds awarded under this program be maintained in a manner that they will be accounted for separately and distinctly from other sources of revenue/funding? Provide a brief description of the applicant’s policies and procedures that ensure funds will be tracked appropriately.

2. Does the applicant have written accounting policies and procedures? How often are these policies and procedures updated? Provide a brief list of the topics covered in the applicant’s policies and procedures. OVW may request a copy for review during the application/award process or as part of the grant monitoring process.

3. Is the applicant’s financial management system able to track actual expenditures and outlays with budgeted amounts for each grant or subgrant? Provide a brief summary of the organization’s process for tracking expenditures, including tracking budgeted versus actual amounts.

4. Does the applicant have procedures in place for minimizing the time between transfer of funds from the United States Treasury and disbursement for project activities? Provide a short summary of the applicant’s policy for requesting payments for grant awards.

5. Does the applicant have effective internal controls in place to ensure that federal funds are used solely for authorized purposes? Provide a brief description of the applicant’s internal controls that will provide reasonable assurance that the award funds will be managed properly.

6. Does the applicant have a documented records retention policy? If so, briefly describe the policy and confirm that the policy complies with federal regulations. Information on Record Retention and Access can be found at 2 C.F.R. §§ 200.333-200.337.

7. Does the applicant or any of its employees have any potential personal or organizational conflicts of interest related to the possible receipt of OVW award funds? Applicants are required to disclose in writing any potential conflicts of interest to their awarding agency.

See 2 C.F.R. § 200.112 and Chapter 3.20, Grant Fraud, Waste and Abuse, of the DOJ Financial Guide for additional information.

8. Is the individual primarily responsible for fiscal and administrative oversight of grant awards familiar with the applicable grants management rules, principles, and regulations including the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (2 C.F.R. Part 200)? Provide a short list of the individual’s qualifications/experience. If the individual is not familiar with the applicable rules and regulations, the applicant must contact OVW’s Grants Financial Management

Division at OVW.GFMD@usdoj.gov or 1-888-514-8556 immediately after the applicant is notified of its award to coordinate training.

9. Does the applicant have policies and procedures in place to manage subawards and monitor activities of subrecipients as necessary to ensure that subawards are used for authorized purposes, in compliance with laws, regulations, and terms and conditions of the award, and that established subaward performance goals are achieved (2 C.F.R. §§ 200.330-200.332)? Provide a brief description of the organization’s policies and procedures on subrecipient management and monitoring.

10. Does the applicant currently require employees to maintain time distribution records that accurately reflect the work performed on specific activities or cost objectives in order to support the distribution of employees’ salaries among federal awards or other activities (2 C.F.R. § 200.430)? Budget estimates do not qualify as support for charges to federal awards. Provide a brief description of the organization’s established timekeeping policies and procedures.

Indirect Cost Rate Agreement (if applicable) Applicants that intend to charge indirect costs through the use of a negotiated indirect cost rate must have a current, signed, federally-approved indirect cost rate agreement. Applicants that have never received a federally-approved indirect cost rate may elect to charge a de minimis rate of 10% of modified total direct costs, which may be used indefinitely. This includes state, local, and tribal governments that have never negotiated an indirect cost rate with the federal government and receive less than $35 million in direct federal funding per year.

Organizations that wish to negotiate an indirect cost rate should contact OVW’s Grants Financial Management Division at OVW.GFMD@usdoj.gov or 1-888-514-8556 for more information.

Letter of Nonsupplanting Applicants must submit a letter to OVW’s Director, signed by the Authorized Representative, certifying that federal funds will not be used to supplant non-federal funds should a grant award be made. A sample letter is available at https://www.justice.gov/ovw/resources-applicants.

Proof of 501(c)(3) Status (Nonprofit Organizations Only) As noted under Eligible Applicants, an entity that is eligible for the TSASP based on its status as a nonprofit organization must be an organization that is described in section 501(c)(3) of the Internal Revenue Code of 1986 and is exempt from taxation under section 501(a) of the Code.

All such applicants are required to submit a determination letter from the Internal Revenue Service recognizing their tax-exempt status. OVW cannot make an award to any nonprofit organization that does not submit a 501(c)(3) determination letter from the Internal Revenue Service.

Unique Entity Identifier (DUNS Number), System for Award Management (SAM), and Grants.gov Registration Applicants for federal grants and cooperative agreements are required to have a Data Universal Number System (DUNS) Number to submit an application. A DUNS Number is a unique, nine-character identification number provided by the commercial company Duns & Bradstreet (D&B). Once an applicant has applied for a DUNS number through D&B, its DUNS Number should be available within two business days.

Federal regulations require that an applicant (1) be registered in SAM.gov prior to submitting an application; (2) provide a valid DUNS number in its application; and (3) continue to maintain an mailto:OVW.GFMD@usdoj.gov active SAM registration with current information at all times during which it has an active federal award or an application under consideration by a federal awarding…