PKG00246993-instructions..pdf

OMB Number - 1122-0020 Expiration Date: 12/31/2018

U.S. Department of Justice Office on Violence Against Women (OVW)

OVW Fiscal Year 2019 Grants for Outreach and Services to

Underserved Populations Solicitation

Release Date: on or about December 17, 2018

Eligibility

Eligible applicants are limited to population specific organizations and victim service providers, as further provided in the solicitation.

(See “Eligibility Information”)

Deadlines

Applications are due by 11:59 p.m. Eastern Time (E.T.) on February 13, 2019.

(See “Submission Dates and Times”)

Registration Information: To submit an application, all applicants must obtain a Data Universal Number System (DUNS) Number and register online with the System for Award Management (SAM) and with Grants.gov. To ensure sufficient time to complete the registration process, applicants must obtain a DUNS Number and register online with SAM and with Grants.gov immediately, but no later than January 17, 2019.

(See “Registration”)

Letter of Intent: Applicants are strongly encouraged to submit a Letter of Intent to ovw.underserved@usdoj.gov by January 17, 2019. This letter confirms that the applicant has registered with SAM and Grants.gov. Submitting a Letter of Intent will not obligate a potential applicant to submit an application. Interested applicants who do not submit a Letter of Intent are still eligible to apply.

(See “Letter of Intent”) https://www.grants.gov/ http://www.grants.gov/ mailto:ovw.underserved@usdoj.gov http://www.grants.gov/ ii

Pre-Application Information Session: OVW will conduct a web-based Pre-Application Information Session for entities interested in submitting an application for this program.

Participation in this session is optional. Interested applicants who do not participate are still eligible to apply.

(See “Pre-Application Information Session”)

Contact Information

For assistance with the requirements of this solicitation, email OVW at ovw.underserved@usdoj.gov. Alternatively, interested parties may call OVW at (202) 307-6026.

Submission and Notification Information

Submission: Applications for this program will be submitted through Grants.gov. For technical assistance with Grants.gov, contact the Grants.gov Customer Support Line at 1-800-518-4726.

The Grants.gov number assigned to this announcement is OVW-2019-15804.

Notification: OVW anticipates notifying applicants of funding decisions by October 1, 2019.

http://www.grants.gov/ iii

Contents A. Program Description

Overview

About the OVW Grants for Outreach and Services to Underserved Populations

Program Scope

Purpose Areas

OVW Priority Areas

Activities that Compromise Victim Safety and Recovery and Undermine Offender Accountability

Out-of-Scope Activities

Activities Requiring Prior Approval

B. Federal Award Information Availability of Funds

Award Period and Amounts

Types of Applications Mandatory Program Requirements

C. Eligibility Information Eligible Applicants

Cost Sharing or Matching

Other Program Eligibility Requirements

D. Application and Submission Information Address to Request Application Package

Content and Form of Application Submission

Formatting and Technical Requirements

Application Contents

Summary Data Sheet Proposal Abstract

Project Narrative

Budget Detail Worksheet and Narrative

Memorandum of Understanding (MOU)

Additional Required Information

Unique Entity Identifier (DUNS Number), System for Award Management (SAM), and Grants.gov Registration

Submission Dates and Times iv

OVW Policy on Late Submissions

Intergovernmental Review - Single Point of Contact Review

Funding Restrictions

Other Submission Requirements

Submitting a Grant Application

E. Application Review Information Criteria

Review and Selection Process

Anticipated Announcement and Federal Award Dates

F. Federal Award Administration Information Federal Award Notices

Administrative and National Policy Requirements

Reporting

G. Federal Awarding Agency Contact(s) H. Other Information

Application Checklist

OVW Grants for Outreach and Services to Underserved Populations

(CFDA 16.889)

A. Program Description Overview The Office on Violence Against Women (OVW) is a component of the United States Department of Justice (DOJ). Created in 1995, OVW administers grant programs authorized by the Violence Against Women Act (VAWA) and subsequent legislation and provides national leadership on issues of sexual assault, domestic violence, dating violence, and stalking. OVW grants support coordinated community responses to hold offenders accountable and serve victims.

About OVW Grants for Outreach and Services to Underserved Populations This program is authorized by 34 U.S.C. § 20123. The Grants for Outreach and Services to Underserved Populations program (Underserved Program) was authorized to develop and implement outreach strategies targeted at adult or youth victims of domestic violence, dating violence, sexual assault, or stalking in underserved populations and to provide victim services to those victims. For additional information about this program, see https://www.justice.gov/ovw/grant-programs and https://www.vawamei.org/grant-program/underserved-program/.

Program Scope Activities supported by this program are determined by statute, federal regulations, and OVW policies. If an applicant receives an award, the funded project is bound by the provisions of this solicitation, the DOJ Financial Guide, including updates to the guide after an award is made, the section of the Solicitation Companion Guide entitled “Post-Award Requirements for All Federal Award Recipients,” and the conditions of the award.

Purpose Areas Pursuant to 34 U.S.C. § 20123, funds under this program must be used for the purpose of providing or enhancing population specific outreach and services to adult and youth victims in one or more underserved populations, including:

1. Working with federal, state, tribal, territorial and local governments, agencies, and organizations to develop or enhance population specific services;

2. Strengthening the capacity of underserved populations to provide population specific services;

3. Strengthening the capacity of traditional victim service providers to provide population specific services;

4. Strengthening the effectiveness of criminal and civil justice interventions by providing training for law enforcement, prosecutors, judges and other court personnel on domestic violence, dating violence, sexual assault, or stalking in underserved populations; or

5. Working in cooperation with an underserved population to develop and implement outreach, education, prevention, and intervention strategies that highlight available resources and the specific issues faced by victims of domestic violence, dating violence, sexual assault, or stalking from underserved populations.

https://www.justice.gov/ovw/grant-programs https://www.vawamei.org/grant-program/underserved-program/ https://www.vawamei.org/grant-program/underserved-program/ https://www.justice.gov/ovw/file/1030311/download https://www.justice.gov/ovw/resources-applicants

The term “underserved populations” means populations who face barriers in accessing and using victim services, and includes populations underserved because of geographic location, religion, sexual orientation, gender identity, underserved racial and ethnic populations, populations underserved because of special needs (such as language barriers, disabilities, alienage status, or age). 34 U.S.C. § 12291(a)(39).

The term “population specific services” means victim-centered services that address the safety, health, economic, legal, housing, workplace, immigration, confidentiality, or other needs of victims of domestic violence, dating violence, sexual assault, or stalking, and that are designed primarily for and are targeted to a specific underserved population. 34 U.S.C. § 12291(a)(22).

OVW Priority Areas In FY 2019, OVW is interested in supporting the priority areas identified below.

1. Reduce violence crime against women and promote victim safety.

While not required, OVW encourages applicants to propose activities under purpose areas #1 and #4 above.

2. Increase the response to victims of sexual assault, including sex trafficking.

In order to meet this priority, a minimum of 75% of the project must focus on addressing sexual assault, including sex trafficking. Activities can include victim services and training to improve law enforcement response and prosecution. Projects must identify how they will engage in outreach to victims of sexual violence and, if applicable, sex trafficking, and tailor services to address the unique needs of these victims. Applications proposing activities in this area may be given special consideration.

Activities that Compromise Victim Safety and Recovery and Undermine Offender Accountability OVW does not fund activities that jeopardize victim safety, deter or prevent physical or emotional healing for victims, or allow offenders to escape responsibility for their actions.

Information on activities that compromise victim safety and recovery and undermine offender accountability may be found in the Solicitation Companion Guide.

Applications that propose any activities that compromise victim safety and recovery or undermine offender accountability may receive a deduction in points during the review process or may be eliminated from consideration entirely.

Out-of-Scope Activities The activities listed below are out of the program scope, and they will not be supported by this program’s funding.

1. Research projects (This does not include program assessments conducted only for internal improvement purposes. For information about DOJ regulations on research involving human subjects, see “Research and Protection of Human Subjects” in the Solicitation Companion Guide.

2. Activities and services for children under the age of 11,1 except when providing ancillary services to a victim’s child because there is a need and connection to providing victim services for the parent. For example, funds may be used to provide services to children of battered clients residing in a shelter.

3. Legal services for victims of sexual assault, domestic violence, dating violence, or stalking beyond the limited context of protection order proceedings (either temporary or long term relief), or for limited immigration matters that may impact and affect the victim's ability to maintain safety (such as U visas).

4. Sexual Assault Forensic Medical Examiner programs.

5. Population specific services unrelated to the populations’ experience of sexual assault, domestic violence, dating violence, or stalking.

6. Training, outreach, education, prevention, and public awareness not directly linked to providing or enhancing population specific services for victims of sexual assault, domestic violence, dating violence, or stalking from the targeted underserved populations.

7. Nationally or regionally focused projects.

8. Hosting, or presenting at, national or regional conferences.

Applications that propose activities that are deemed to be substantially out-of-scope may receive a deduction in points during the review process or may be eliminated from consideration entirely.

Activities Requiring Prior Approval Grantees must receive prior approval before using grant funds to support surveys.

B. Federal Award Information Availability of Funds All awards are subject to the availability of appropriated funds and any modifications or additional requirements that may be imposed by law. There is no guarantee that funds will be available in the future. OVW may elect to make awards in a future fiscal year for applications submitted under this solicitation but not selected for FY 2019 funding, depending on the merits of the applications and the availability of funding.

Award Period and Amounts The award period is 36 months. Budgets must reflect 36 months of project activity, and the total “estimated funding” on the SF-424 must reflect 36 months. Generally, the award period will start on October 1, 2019.

This program typically makes awards in the range of $400,000 - $450,000. OVW estimates that it will make up to 10 awards for an estimated $4,400,000.

Awards under this program for FY 2019 will be made for up to $450,000 for the entire 36 months.

OVW has the discretion to make awards for greater or lesser amounts than requested and to negotiate the scope of work and budget with applicants prior to making an award.

1 By statute, the Underserved Program is for youth and adult victims. 34 U.S.C. § 20123(a)(1). Youth means a person who is 11 to 24 years old. 34 U.S.C. § 12291(a)(45).

Awards will be made as grants.

Types of Applications In FY 2019, OVW will accept the following types of applications for this program:

New: applicants that have never received funding under this program or whose previous funding expired more than 12 months ago.

Continuation: applicants that have an existing or recently closed (within the last 12 months) award under this program. Continuation funding is not guaranteed.

This program’s grant recipients that received an FY 2018 award are NOT eligible to apply.

Additionally, current grantees with a substantial amount of funds remaining (60% or more of the award) at the time of application submission without adequate justification may not be considered for funding, or may receive a reduced award amount if selected for funding in FY 2019.

Mandatory Program Requirements Applicants that receive funding under this program will be required to engage in the following activities:

1. OVW-sponsored training and technical assistance.

2. An in-person grantee orientation.

C. Eligibility Information

Applications that are submitted by ineligible entities or that do not meet all program eligibility requirements will not be considered for funding. In addition, an application that is deemed deficient in one or more of the following categories may not be considered for funding: 1.

activities that compromise victim safety, 2. out-of-scope activities, 3. unallowable costs, 4. pre-award risk assessment, 5. completeness, and 6. timeliness. Further, an applicant with past performance issues, long-standing open audits, or an open criminal investigation also may not be considered for funding.

Eligible Applicants The following types of entities are eligible to apply for this program:

1. Population Specific Organizations2

2. Victim Service Providers3 (Deaf program or disability program subtypes only)

2 A “population specific organization” means a nonprofit, nongovernmental organization that primarily serves members of a specific underserved population and has demonstrated experience and expertise providing targeted services to members of that specific underserved population. 34 U.S.C. § 12291(a)(21).

3 A “victim service provider” is a nonprofit, nongovernmental or tribal organization or rape crisis center, including a state or tribal domestic violence and/or sexual assault coalition, that assists or advocates for domestic violence, dating violence, sexual assault, or stalking victims, including a domestic violence shelter, faith-based organization or other organization, with a documented history of effective work concerning domestic violence, dating violence, sexual assault, or stalking. 34 U.S.C. § 12291(a)(43). Victim service providers must provide direct services to victims of sexual assault, domestic violence, dating violence, or stalking as one of their primary purposes and have a demonstrated history of effective work in this field.

Sub-Type: In addition, applicants must also be one of the sub-types listed below to apply for this program:

1. LGBT organizations, meaning an organization for which the primary purpose of the organization as a whole is to serve LGBT individuals.

2. Religious minority organizations, meaning an organization for which the primary purpose of the organization as a whole is to serve members of a religious minority who face barriers accessing and using victim services.

3. Deaf programs, meaning a program that is run by and for Deaf individuals. The program may be a stand-alone Deaf domestic violence and/or sexual violence victim service provider, a general Deaf services nonprofit, nongovernmental organization, or a Deaf domestic violence and/or sexual violence program administratively housed in a hearing victim service provider.

4. Disability programs, meaning a victim service provider or organization serving individuals with disabilities that has received two continuation awards under the OVW Training and Services to End Violence Against Women with Disabilities Grant Program (Disability Grant Program).

Note: By statute, 34 U.S.C. § 20123(b), OVW may award Underserved Program grants to population specific organizations and victim service providers offering population specific services to “populations underserved because of geographic location, religion, sexual orientation, gender identity, underserved racial and ethnic populations, [and] populations underserved because of special needs (such as language barriers, disabilities, alienage status, or age)[.]” Id. at § 12291(a)(39). In FY 2019, as in past years, OVW is limiting eligibility to applicants serving a subset of underserved populations. This year, the solicitation focuses on applicants serving four populations that are not otherwise eligible for consideration under other OVW programs that address specific underserved populations. This is intended to focus grant funds where they are most needed and to reduce the possibility of grant duplication.

Nonprofit Organization Requirement – 501(c)(3) Status Any entity that is eligible for this program based on its status as a nonprofit organization must be an organization that is described in section 501(c)(3) of the Internal Revenue Code of 1986 and is exempt from taxation under section 501(a) of that Code. See 34 U.S.C. § 12291(b)(16)(B)(i).

Nonprofit Organization Requirement – Offshore Accounts Any nonprofit organization that holds money in offshore accounts for the purpose of avoiding paying the tax described in section 511(a) of the Internal Revenue Code is not eligible for a grant from this program. See 34 U.S.C. § 12291(b)(16)(B)(ii).

Cost Sharing or Matching This program has no match or cost sharing requirement.

Other Program Eligibility Requirements In addition to meeting the eligible entity requirements outlined above, applications for this program must also meet the requirements below. All certification and other eligibility related documents must be current and developed in accordance with the FY 2019 solicitation.

Required Partnerships Projects should include organizations necessary to meet the goals of the proposed project.

All applicants must have at least one formal project partner and meet one of the following categories as it relates to partnership requirements:

1. Category 1: The applicant has at least three (3) years of demonstrated experience and expertise in providing population specific services in the relevant underserved communities working in partnership with, at a minimum, one other organization.

2. Category 2: The applicant is a population specific organization that has less than three

(3) years of demonstrated experience and expertise in providing population specific services in the relevant underserved communities working in partnership with, at a minimum, a victim service provider.

3. Category 3: The applicant is eligible as a disability program and includes a multidisciplinary partnership comprised of, at a minimum, the following:

a) At least one victim services provider; and

b) At least one nonprofit, nongovernmental organization or tribal organization serving individuals with disabilities and/or Deaf individuals.

Partnership Category Population Specific

Services Experience and Expertise

Partner Organization Minimum Requirement

Category I Minimum of 3 years Any type of organization (e.g., victim services provider, substance abuse provider, prosecutor’s office, etc.)

Category II Less than 3 years A victim service provider Category III N/A A victim service provider and a disability service provider

This required partnership must be detailed in the Memorandum of Understanding (MOU) submitted with the application. For a more detailed description of the MOU requirement, see the MOU section of this solicitation.

Limit on Number of Applications OVW will consider only one application per organization for the same service area in response to this solicitation. In addition, if an applicant submits multiple versions of the same application, OVW will review only the most recent system-validated version submitted before the deadline.

D. Application and Submission Information Address to Request Application Package The complete application package (this solicitation, including links to required forms) is available on Grants.gov or the OVW website. Applicants wishing to request a paper copy of these materials should contact 202-307-6026 and ovw.underserved@usdoj.gov.

Pre-Application Information Session OVW will conduct a web-based pre-application information session for entities interested in submitting an application for this program. During this session, OVW staff will review this program’s requirements, review the solicitation, and allow for a brief question and answer http://www.grants.gov/ https://www.justice.gov/ovw/open-solicitations period. The session is tentatively scheduled for Wednesday, January 16, 2019 from 2 p.m. to 4 p.m. E.T.

The total number of participants for the session may be limited, and therefore interested participants from the same agency/jurisdiction are expected to participate together. OVW reserves the right to deny multiple registrations from a single agency/jurisdiction to allow as many interested applicants as possible to participate.

To register, contact the Underserved Program at ovw.underserved@usdoj.gov. Registration must be received at least three days prior to the start of the session. Participants are not registered until they receive a confirmation email. The webinar will be captioned in English and Spanish. Interested applicants needing additional language assistance should contact this program’s POC at ovw.underserved@usdoj.gov or at 202-307-6026 as soon as possible, but no later than January 7, 2019.

Content and Form of Application Submission The information below (“Letter of Intent through “Additional Required Information”) describes the full content and form of application submission. For a complete checklist of required contents, see the “Other Information” section in this solicitation.

Letter of Intent Applicants intending to apply for FY 2019 funding under this program are strongly encouraged to submit a Letter of Intent. The letter should state that the applicant is registered and current with SAM and with Grants.gov. The letter should be submitted to OVW at ovw.underserved@usdoj.gov by January 17, 2019. This letter will not obligate the applicant to submit an application. See https://www.justice.gov/ovw/resources-applicants for a sample Letter of Intent.

Formatting and Technical Requirements Applications must follow the requirements below. Points may be deducted for applications that do not adhere to the following requirements:

1. Double spaced (Project Abstract, Summary Data Sheet and charts may be single spaced)

2. 8½ x 11 inch paper

3. One-inch margins

4. Type no smaller than 12 point, Times New Roman font

5. Page numbers

6. No more than 20 pages for the Project Narrative

7. Word documents in the following formats: Microsoft Word (.doc), PDF files (.pdf), or Text

Documents (.txt).

8. Headings and sub-headings that correspond to the sections identified in this section of the solicitation.

Application Contents Applications must include the following required documents and demonstrate that the program eligibility requirements have been met. OVW will not contact applicants for missing items on the list below. Applications that do not include all of the following documents will be considered substantially incomplete and will not be considered for funding:

http://www.grants.gov/

1. Project Narrative

2. Budget Detail Worksheet and Narrative

3. Memorandum of Understanding

Summary Data Sheet (5 Points Total) The Summary Data Sheet should be one to four pages and may be single or double spaced.

The Summary Data Sheet does not count toward the 20-page limit for the Project Narrative.

Provide the following information:

1. Name, title, address, telephone number, and e-mail address of the individual with authority to accept grants on behalf of the applicant.

2. Name, title, address, telephone number, and e-mail address for the grant point-of-contact. This person must be an employee of the applicant.

3. Statement as to whether the applicant (the organization whose DUNS number is being used for the application) will serve as a fiscal agent/sponsor for an entity or entities that will implement the project, and the applicant itself will not be involved with implementation of the project beyond issuing subaward(s) to these entities. If this is the case, the applicant also must list these subrecipients and include a statement acknowledging that, should an award be made, the applicant will be responsible for all applicable statutory, fiscal, and programmatic requirements, including those of 2 C.F.R.

Part 200, as well as all project deliverables. In such situations, the fiscal agent/sponsor must be an eligible applicant for the program.

4. Statement as to whether the applicant has expended $750,000 in federal funds in the applicant’s past fiscal year. If so, specify the end date of the applicant’s fiscal year.

5. Summary of current and pending OVW grants (if applicable). If the applicant has a current grant or cooperative agreement under any OVW grant program or an award that has been closed within the last 12 months from the date this solicitation closes, the information must be provided in a table using the sample format found on the OVW website https://www.justice.gov/ovw/resources-applicants. Failure to provide the required table will result in a loss of points. The applicant should also provide the same information regarding any current OVW grants or pending applications on which the applicant is a subrecipient.

6. Statement as to whether the applicant is a nonprofit organization that is described in section 501(c)(3) of the Internal Revenue Code of 1986 and is exempt from taxation under section 501(a) of that Code.

7. A list of other federal grant programs from which the applicant currently receives funding or for which it has applied for funding in FY 2019 to do similar work. Provide this information in a table using the sample format found on the OVW website https://www.justice.gov/ovw/resources-applicants .

8. Statement as to whether the applicant is a nonprofit organization that holds money in offshore accounts for the purpose of avoiding paying the tax described in section 511(a) of the Internal Revenue Code.

9. Statement as to whether the applicant is a nonprofit organization that uses the Internal Revenue Service's three-step safe-harbor procedure to establish a rebuttable presumption that its executives' compensation is reasonable. If the applicant is not a nonprofit organization or is a nonprofit that does not use the safe-harbor procedure, provide a statement to that effect. For additional information about the safe-harbor procedure, see "Disclosure of Process Related to Executive Compensation" in the Additional Required Information section.

10. The percentage of grant activities, should the application be funded, that will address each of the following issues (the total percentages should not exceed 100%):

• Sexual assault;

http://www.ecfr.gov/cgi-bin/text-idx?tpl=/ecfrbrowse/Title02/2cfr200_main_02.tpl http://www.ecfr.gov/cgi-bin/text-idx?tpl=/ecfrbrowse/Title02/2cfr200_main_02.tpl https://www.justice.gov/ovw/resources-applicants

• Domestic violence;

• Dating/teen dating violence; and/or

• Stalking.

11. Statement as to whether the application addresses the sexual assault (including sex trafficking) priority area.

12. Identify all organizations involved in the project, and indicate:

a) The type of eligible entity and sub-type (LGBT organization, religious minority organization, Deaf program, or disability program).

b) The type of organization the partner(s) is/are (victim service provider, law enforcement, population specific service organization, etc.).

13. The specific underserved population(s) the project proposes to serve. If serving people with disabilities, please specify the disability focus.

Proposal Abstract (not scored) The Proposal Abstract must provide a short summary (no more than two pages double-spaced) of the proposed project, including names of applicant and partners, primary activities, products and deliverables, the service area, and who will benefit. Applicants must not summarize past accomplishments in this section.

Project Narrative (60 Points Total) The Project Narrative may not exceed 20 pages, double-spaced. The Project Narrative must include the following three sections:

Purpose of Application (15 points)

This section must:

1. Describe the communities to be served, including the geographic location, the populations in the service area, and the targeted underserved population(s) for the proposed project.4

2. Identify current services, as they relate to the target population in the service area and proposed project.

3. Identify gaps in services for the target population in the service area.

4. Provide a description of the need that the proposed project will address.

What Will Be Done (25 points)

The application must provide a clear link between the proposed activities and the need identified in the “Purpose of Application” section above.

1. Identify the goals and objectives for the project.

a. The goals and objectives must clearly link to the problems and needs as identified in the “Purpose of the Application” section; and

b. The goals and objectives must clearly link to providing or enhancing population specific outreach and services to victims of domestic violence, dating violence, sexual assault, or stalking in underserved populations.

4 Applicants should use U.S. Census and other government data, as well as the Limited English Proficient Mapping Tool, available at www.lep.gov/maps/, to obtain this information.

http://www.lep.gov/maps/

2. Identify and describe the activities that will take place.

a. Explain what the activity (service, training, event, outreach, etc.) would look like, such as what it will include, how often it will be offered, where it will be offered or how it will be accessed, etc.;

b. Identify the organization and specific person who will be responsible for each project activity;

c. The activities must clearly link to the attainment of the corresponding goals and objectives; and

d. The activities must clearly link to providing or enhancing population specific outreach and services to victims of domestic violence, dating violence, sexual assault, or stalking in underserved populations.

3. Include a proposed timeline for the goals/objectives/activities.

4. Correspond with the project budget and MOU.

5. Describe any products to be revised or developed, including why and how products will be tailored to meet the linguistic or cultural needs of the underserved population in the proposed service area.

6. Describe how the proposed project will be accessible to individuals with disabilities, individuals who are Deaf or hard of hearing, and persons with limited English proficiency.

Who Will Implement the Project (20 points)

1. Identify the key individuals and organizations involved in the proposed project.

2. Describe the applicant.

a. Include the applicant’s mission and history;

b. Indicate whether the primary focus of the applicant is to serve a specific community, and if so, which; and

c. Describe what services the applicant currently provides.

3. Describe each partner organization involved in the project, demonstrating its capacity to meet the stated need and successfully implement the project activities.

4. Clearly state whether the applicant has the required experience and expertise of providing population specific services. If the applicant does not have this experience and expertise, clearly state which partnering organization is the victim service provider.

NOTE: additional details about the level and range of organizational experience and expertise will be required in Memorandum of Understanding section.

5. Describe the relevant experience and expertise of all key individuals involved in the project, demonstrating their capacity to meet the stated need and successfully implement the project activities. Where positions are vacant, describe the required experience and expertise for those positions.

Applicants that are eligible Disability Program grantees must also:

6. Detail the ability of each multidisciplinary collaborative team member to engage in organizational capacity building within its own organization and, if applicable, among its member programs and affiliated groups. Examples must be provided.

7. Describe the responsibilities of each multidisciplinary collaborative team member, as they correspond to the proposed activities.

8. Demonstrate the capacity of the multidisciplinary collaborative team to successfully implement project activities.

Budget Detail Worksheet and Narrative (15 Points) All applications must include a detailed budget and budget narrative. A sample Budget Detail Worksheet is available on the OVW website at https://www.justice.gov/ovw/resources-applicants. Keep in mind that budgetary requirements vary among programs. Applicants must submit reasonable budgets based on the resources needed to implement their projects in their specific geographic location.

Award Period and Amount

1. 36 months

2. Up to $450,000 (this amount is for the entire 36-month project period and NOT per year)

The budget and budget narrative will be reviewed separately from the proposed project narrative. The budget narrative must describe each line item requested in the budget and explain all costs included in the budget, including how the costs of goods and services are determined and how they will fulfill the objectives of the project.

The budget must:

1. Display a clear link between the specific project activities and the proposed budget items and not contain items that are not supported by the project narrative.

2. Include descriptions of project staff positions with a direct connection to proposed project activities.

3. Include funds to attend OVW-sponsored training and technical assistance in the amount of $15,000 for applicants located in the 48 contiguous states and $20,000 for applicants located in the United States territories, Hawaii, or Alaska. This amount is for the entire 36-month project period and NOT per year. Applicants also may budget expenses in excess of the required amount if they are aware of relevant non-OVW sponsored conferences or training for which they would like permission to use grant funds to support staff/project partner attendance.

4. Include funds or describe other resources available to the applicant to support activities to ensure access for individuals with disabilities, Deaf/hard of hearing individuals, and persons with limited English proficiency. See Accessibility under F. Federal Award Administration Information for more information.

5. Compensate all project partners as reflected in the MOU. For more information on compensating project partners, see the sample Budget Detail Worksheet on the OVW website at https://www.justice.gov/ovw/resources-applicants.

6. Distinguish clearly between subawards and contracts in allocating any grant funds to other entities. Pursuant to 2 C.F.R. § 200.330, a subaward is for the purpose of carrying out a portion of the federal award, such as compensating an MOU partner, and a contract is for the purpose of obtaining goods and services for the grantee’s own use.

The substance of the relationship is more important than the form of the agreement in determining whether the recipient of the pass-through funds is a subrecipient or a contractor. The awarding and monitoring of contracts must follow the recipient’s documented procurement procedures, including full and open competition, pursuant to the procurement standards in 2 C.F.R. §§ 200.317-200.329. The issuance and monitoring of subawards must meet the requirements of 2 C.F.R. § 200.331, which includes oversight of subrecipient/partner spending and monitoring performance measures and outcomes attributable to grant funds. For more information, see the sample Budget Detail Worksheet and the Solicitation Companion Guide on the OVW website at https://www.justice.gov/ovw/resources-applicants.

https://www.justice.gov/ovw/resources-applicants

OVW awards are governed by the provisions of 2 C.F.R. Part 200 and the DOJ Financial Guide, which include information on allowable costs, methods of payment, audit requirements, accounting systems, and financial records. For additional information on allowable and unallowable costs, go to the Funding Restrictions section of this solicitation and the sample Budget Detail Worksheet on the OVW website at https://www.justice.gov/ovw/resources-applicants.

Memorandum of Understanding (MOU) (20 Points Total) For purposes of this solicitation, the MOU is a document containing the terms of the partnership and the roles and responsibilities between two or more parties. The MOU must be a single document and must be signed and dated by the Authorized Representative of each proposed partner organization during the development of the application. If necessary, an MOU can include multiple signature pages so long as each page includes the names and titles of all signatories to the MOU.

The MOU must:

1. Provide a detailed description of each organization involved (e.g. history, mission, what the organization does, location/service area, etc.), including the applicant.

2. Clearly identify the partners and provide a brief history of the collaborative relationship among those partners, including when and under what circumstances the relationship began and when each partner entered into the relationship.

3. Clearly state the roles and responsibilities each partner will assume to ensure the success of the proposed project.

4. Include a detailed description of all key people involved (name, title, organization, experience as relates to the proposed project, etc.), including all grant-funded positions.

If the project proposes to hire a new person, include a description of the qualifications and experience that will be required, any training they will receive, and/or supervision;

5. Be detailed and specific about what will be done, and correspond to what is described in the Project Narrative and reflected in the budget.

6. Demonstrate the capacity of all organizations and key people to implement their assigned responsibilities and project activities

7. Clearly state whether the applicant has the required experience and expertise of providing population specific services along with a brief description of that experience and expertise, including whether that experience exceeds three years. If the applicant organization does not have this experience and expertise, clearly state which partnering organization is the victim service provider along with a brief description of that experience and expertise.

8. Demonstrate a commitment to work together to achieve stated project goals and objectives.

9. Describe the resources each partner would contribute to the project, either through time, in-kind contributions, or grant funds; and

10. Clearly state that each project partner has reviewed the budget and is aware of the total amount being requested and the funding being requested for each project partner.

Applicants that are eligible Disability Grant Program grantees must also:

11. Clearly demonstrate the ability and willingness of each multidisciplinary team member to engage in organizational capacity building within its own organizations and, if applicable, among its member programs or affiliated groups; and

12. Clearly demonstrate the participation of decision-makers from each of the organizations in the multidisciplinary team.

If the application proposes significant activities involving another organization, such as training or provision of services, those organizations must be included as project partners and these partnerships documented in the Memorandum of Understanding (MOU) that must be submitted with the application. For example, if the project is proposing to build the capacity of local victim service organizations or provide training to area law enforcement, those organizations must be partners and show they agree to those activities.

Additional Required Information The following documents will not be scored during the review process but they must be included with the application. Failure to include any of the information may result in the application being removed from consideration for funding. Some documents will be generated during the application submission process while other documents will be uploaded and attached to the application.

The following documents will be generated and completed during the application submission process:

Application for Federal Assistance (SF-424) Applicants must complete the SF-424 online. For “Type of Applicant,” do not select “other.” The amount of federal funding requested in the “Estimated Funding” section of this form must match the amount of federal funding requested in the budget section of the application package. This program does not requires a match; therefore, the values for the Applicant line should be zero.

The individual who is listed in “Authorized Representative” must be an individual who has the authority to apply for and accept grant awards on behalf of the organization or jurisdiction.

Standard Assurances and Certifications Regarding Lobbying; Debarment, Suspension, and Other Responsibility Matters; and Drug-Free Workplace Requirements (Form 4061/6) Carefully review the assurances and certification forms online. Applicants will receive a request to compile these forms online during the application submission process. All applicants must complete the Disclosure of Lobbying Activities (SF-LLL) form. Applicants that expend any funds for lobbying activities must provide the detailed information requested on the form. Applicants that do not expend any funds for lobbying activities should enter “N/A” in the required highlighted fields.

The following documents must be uploaded and attached separately to the application:

Applicant Financial Capability Questionnaire (if applicable) All nonprofit, nongovernmental organizations that apply for funding from OVW and have not previously (or within the last three years) received funding from OVW must complete an Applicant Financial Capability Questionnaire. In addition, applicants may be required to submit their current year’s audit report at a later time. The questionnaire can be found at https://www.justice.gov/ovw/resources-applicants.

Confidentiality Notice Form All applicants are required to acknowledge that they have received notice that grantees and subgrantees must comply with the confidentiality and privacy requirements of VAWA, as amended. Applicants must submit the acknowledgement form available on the OVW website at http://www.justice.gov/sites/default/files/ovw/pages/attachments/2015/01/20/confidentiality_ackn owledgement_form_42015.pdf. This form must be signed by the Authorized Representative.

Disclosure of Process Related to Executive Compensation (if applicable) An applicant that is a nonprofit organization may be required to make certain disclosures relating to the processes it uses to determine the compensation of its officers, directors, trustees, and key employees.

Under certain circumstances, a nonprofit organization that provides unreasonably high compensation to certain persons may subject both the organization’s managers and those who receive the compensation to additional federal taxes. A rebuttable presumption of the reasonableness of a nonprofit organization’s compensation arrangements, however, may be available if the nonprofit organization satisfies certain rules set out in Internal Revenue Service regulations with regard to its compensation decisions.

Each applicant must state at the time of its application (in the Summary Data Sheet mentioned earlier) whether the applicant is a nonprofit organization that uses the Internal Revenue Service's three-step safe-harbor procedure to establish a rebuttable presumption that its executives' compensation is reasonable. If the applicant states that it uses the safe-harbor procedure, then it must disclose, in an attachment to its application (to be titled "Disclosure of Process Related to Executive Compensation"), the process it uses to determine the compensation of its officers, directors, trustees, and key employees (together, "covered persons"). See 34 U.S.C. § 12291(b)(16)(B)(iii).

At a minimum, the disclosure must describe in pertinent detail: (1) the composition of the body that reviews and approves compensation arrangements for covered persons; (2) the methods and practices used by the applicant nonprofit organization to ensure that no individual with a conflict of interest participates as a member of the body that reviews and approves a compensation arrangement for a covered person; (3) the appropriate data as to comparability of compensation that is obtained in advance and relied upon by the body that reviews and approves compensation arrangements for covered persons; and (4) the written or electronic records that the applicant maintains as concurrent documentation of the decisions with respect to compensation of covered persons made by the body that reviews and approves such compensation arrangements, including records of deliberations and of the basis for decisions. For a sample letter, see the OVW website at https://www.justice.gov/ovw/resources-applicants.

For purposes of the required disclosure, the following terms and phrases have the meanings set out by the Internal Revenue Service for use in connection with 26 C.F.R. § 53.4958-6:

officers, directors, trustees, key employees, compensation, conflict of interest, appropriate data as to comparability, adequate documentation, and concurrent documentation.

Following receipt of an appropriate request, OVW may be authorized or required by law to make information submitted to satisfy this requirement available for public inspection. Also, a recipient may be required to make a prompt supplemental disclosure after the award in certain circumstances (e.g., changes in the way the organization determines compensation).

Pre-Award Risk Assessment Each applicant must respond to the questions below. This information will be used for a mandatory pre-award risk assessment. Failure to provide this information or to respond to questions from OVW regarding this information in a timely manner could result in the applicant http://www.justice.gov/sites/default/files/ovw/pages/attachments/2015/01/20/confidentiality_acknowledgement_form_42015.pdf http://www.justice.gov/sites/default/files/ovw/pages/attachments/2015/01/20/confidentiality_acknowledgement_form_42015.pdf being removed from consideration or a delay in access to funds. Provide complete responses that address all questions included for each numbered item. This section of the application should be no more than four pages.

1. Will all funds awarded under this program be maintained in a manner that they will be accounted for separately and distinctly from other sources of revenue/funding? Provide a brief description of the applicant’s policies and procedures that ensure funds will be tracked appropriately.

2. Does the applicant have written accounting policies and procedures? How often are these policies and procedures updated? Provide a brief list of the topics covered in the applicant’s policies and procedures. OVW may request a copy for review during the application/award process or as part of the grant monitoring process.

3. Is the applicant’s financial management system able to track actual expenditures and outlays with budgeted amounts for each grant or subgrant? Provide a brief summary of the organization’s process for tracking expenditures, including tracking budgeted versus actual amounts.

4. Does the applicant have procedures in place for minimizing the time between transfer of funds from the United States Treasury and disbursement for project activities? Provide a short summary of the applicant’s policy for requesting payments for grant awards.

5. Does the applicant have effective internal controls in place to ensure that federal funds are used solely for authorized purposes? Provide a brief description of the applicant’s internal controls that will provide reasonable assurance that the award funds will be managed properly.

6. Does the applicant have a documented records retention policy? If so, briefly describe the policy and confirm that the policy complies with federal regulations. Information on Record Retention and Access can be found at 2 C.F.R. §§ 200.333-200.337.

7. Does the applicant or any of its employees have any potential personal or organizational conflicts of interest related to the possible receipt of OVW award funds? Applicants are required to disclose in writing any potential conflicts of interest to their awarding agency.

See 2 C.F.R. § 200.112 and Chapter 3.20, Grant Fraud, Waste and Abuse, of the DOJ Financial Guide for additional information.

8. Is the individual primarily responsible for fiscal and administrative oversight of grant awards familiar with the applicable grants management rules, principles, and regulations including the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (2 C.F.R. Part 200)? Provide a short list of the individual’s qualifications/experience.