PKG00246984-instructions..pdf

OMB Number – 1122-0020 Expiration Date: 12/31/2018

U.S. Department of Justice Office on Violence Against Women (OVW)

OVW Fiscal Year 2019 Transitional Housing Assistance

Grants for Victims of Sexual Assault, Domestic Violence, Dating Violence, and Stalking

Solicitation

Release Date: on or about December 12, 2018

Eligibility

Eligible applicants are limited to: states, units of local government, Indian tribes, and other organizations, including sexual assault and domestic violence victim service providers, sexual assault and domestic violence coalitions, other nonprofit, nongovernmental organizations, or community-based and culturally specific organizations, that have a documented history of effective work concerning sexual assault, domestic violence, dating violence, or stalking.

(See “Eligibility Information”)

Deadlines

Applications are due by 11:59 p.m. Eastern Time (E.T.) on February 13, 2019.

(See “Submission Dates and Times”)

Registration Information: To submit an application, all applicants must obtain a Data Universal Number System (DUNS) Number and register online with the System for Award Management (SAM) and with Grants.gov. To ensure sufficient time to complete the registration process, https://www.grants.gov/ ii applicants must obtain a DUNS Number and register online with SAM and with Grants.gov immediately, but no later than January 25, 2019.

(See “Registration”)

Letter of Intent: Applicants are strongly encouraged to submit a Letter of Intent to ovw.transitionalhousing@usdoj.gov by January 25, 2019. This letter confirms that the applicant has registered with SAM and Grants.gov. Submitting a Letter of Intent will not obligate a potential applicant to submit an application. Interested applicants who do not submit a Letter of Intent are still eligible to apply.

(See “Letter of Intent”)

Pre-Application Information Sessions: OVW will conduct two web-based Pre-Application Information Sessions for entities interested in submitting an application for this program.

Participation in these sessions is optional. Interested applicants who do not participate are still eligible to apply.

(See “Pre-Application Information Sessions”)

Contact Information

For assistance with the requirements of this solicitation, email OVW at ovw.transitionalhousing@usdoj.gov. Alternatively, interested parties may call OVW at (202) 307- 6026.

Submission and Notification Information

Submission: Applications for this program will be submitted through Grants.gov. For technical assistance with Grants.gov contact the Grants.gov Customer Support Line at 1-800-518-4726.

The Grants.gov number assigned to this announcement is OVW-2019-15805.

Notification: OVW anticipates notifying applicants of funding decisions by October 1, 2019.

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Contents A. Program Description

Overview

About the OVW Transitional Housing Assistance Grants for Victims of Sexual Assault, Domestic Violence, Dating Violence, and Stalking Program

Program Scope

Purpose Areas

OVW Priority Areas

Activities that Compromise Victim Safety and Recovery and Undermine Offender Accountability

Out-of-Scope Activities

Activities Requiring Prior Approval

B. Federal Award Information Availability of Funds

Award Period and Amounts

Types of Applications Mandatory Program Requirements

C. Eligibility Information Eligible Applicants

Cost Sharing or Matching

Other Program Eligibility Requirements

D. Application and Submission Information Address to Request Application Package

Content and Form of Application Submission

Formatting and Technical Requirements

Application Contents

Summary Data Sheet Proposal Abstract

Project Narrative

Budget Detail Worksheet and Narrative

Memorandum of Understanding (MOU)

Additional Required Information

Unique Entity Identifier (DUNS Number), System for Award Management (SAM), and Grants.gov Registration iv

Submission Dates and Times

OVW Policy on Late Submissions

Intergovernmental Review - Single Point of Contact Review

Funding Restrictions

Other Submission Requirements

Submitting a Grant Application

E. Application Review Information Criteria

Review and Selection Process

Anticipated Announcement and Federal Award Dates

F. Federal Award Administration Information Federal Award Notices

Administrative and National Policy Requirements

Reporting

G. Federal Awarding Agency Contact(s) H. Other Information

Application Checklist

OVW Transitional Housing Assistance Grants for Victims of Sexual Assault, Domestic Violence, Dating Violence, and Stalking

(CFDA 16.736)

A. Program Description Overview The Office on Violence Against Women (OVW) is a component of the United States Department of Justice (DOJ). Created in 1995, OVW administers grant programs authorized by the Violence Against Women Act (VAWA) and subsequent legislation and provides national leadership on issues of sexual assault, domestic violence, dating violence, and stalking. OVW grants support coordinated community responses to hold offenders accountable and serve victims.

About the OVW Transitional Housing Assistance Grants for Victims of Sexual Assault, Domestic Violence, Dating Violence, and Stalking This program is authorized by 34 U.S.C. § 12351. The Transitional Housing Assistance Grants for Victims of Sexual Assault, Domestic Violence, Dating Violence, and Stalking (Transitional Housing Program) supports programs that provide 6-24 months of transitional housing with support services for victims who are homeless1 or in need of transitional housing as a result of a situation of sexual assault, domestic violence, dating violence, or stalking; and for whom emergency shelter services or other crisis intervention services are unavailable or insufficient.

For additional information about this program, see https://www.justice.gov/ovw/grant-programs and http://muskie.usm.maine.edu/vawamei/thousingmain.htm.

Program Scope Activities supported by this program are determined by statute, federal regulations, and OVW policies. If an applicant receives an award, the funded project is bound by the provisions of this solicitation, the DOJ Financial Guide, including updates to the guide after an award is made, the section of the Solicitation Companion Guide entitled “Post-Award Requirements for All Federal Grant Recipients,” and the conditions of the award.

1 Pursuant to 34 U.S.C. §§ 12291(a)(12), 12473(6), the term “homeless” —

(A) means an individual who lacks a fixed, regular, and adequate nighttime residence; and

(B) includes—

(i) an individual who—

(I) is sharing the housing of other persons due to loss of housing, economic hardship, or a similar reason;

(II) is living in a motel, hotel, trailer park, or campground due to the lack of alternative adequate accommodations;

(III) is living in an emergency or transitional shelter;

(IV) is abandoned in a hospital; or

(V) is awaiting foster care placement;

(ii) an individual who has a primary nighttime residence that is a public or private place not designed for or ordinarily used as a regular sleeping accommodation for human beings; or

(iii) migratory children (as defined in 20 U.S.C. § 6399) who qualify as homeless under 34 U.S.C. § 12473 because the children are living in circumstances described in this paragraph.

https://www.justice.gov/ovw/grant-programs http://muskie.usm.maine.edu/vawamei/thousingmain.htm https://www.justice.gov/ovw/file/1030311/download file://gsd-nas-tcs01/home/bnguyen/Solicitation%20Companion%20Guide.pdf

Purpose Areas Pursuant to 34 U.S.C. § 12351, funds under this program must be used for one or more of the following purposes:

1. transitional housing, including funding for the operating expenses of newly developed or existing transitional housing;

2. short-term housing assistance, including rental or utilities payments assistance and assistance with related expenses such as payment of security deposits and other costs incidental to relocation to transitional housing; and

3. support services designed to enable a minor, an adult, or a dependent of such minor or adult, who is fleeing a situation of sexual assault, domestic violence, dating violence, or stalking to—

a. locate and secure permanent housing;

b. secure employment, including obtaining employment counseling, occupational training, job retention counseling, and counseling concerning re-entry in to the workforce; and

c. integrate into a community by providing that minor, adult, or dependent with services, such as transportation, counseling, child care services, case management, and other assistance. Participation in the support services shall be voluntary.

Pursuant to 34 U.S.C. § 12351(b)(3)(C), OVW-funded transitional housing projects cannot condition receipt of housing assistance upon participation in any or all of the support services offered.

Applicants must provide both transitional housing (purpose area 1 or 2) and support services (purpose area 3). If an applicant proposes to use Transitional Housing Program grant funds to support only transitional housing or only support services, a project partner or another funding source must sustain the remaining component.

This solicitation uses the term “transitional housing” to refer to both transitional housing assistance (purpose area 1) and short-term housing assistance (purpose area 2), which are defined as follows:

Transitional housing assistance is temporary housing offered for at least 6 months and no more than 24 months that helps victims transition into permanent housing. Transitional housing is not an extended shelter stay.

Short-term housing assistance is rental assistance and/or other financial assistance (e.g.

security deposits, utility assistance, relocation costs, etc.) offered for at least 6 months and no more than 24 months that helps victims transition into permanent housing. Short-term housing assistance is not emergency shelter, rental assistance that is offered for less than 6 months, or financial assistance for victims not provided with housing.

OVW Priority Areas In FY 2019, OVW is interested in supporting the priority area(s) identified below. Applications proposing activities in the following areas will be given additional points and/or special consideration, as indicated below, during the review process.

1. Increase the response to victims of human trafficking.

Applicants are encouraged to submit projects that focus on direct intervention and advocacy services for victims of sexual assault who are also victims of sex trafficking.

Applicants proposing to address this priority must:

• demonstrate substantive knowledge of sex trafficking including the provision of transitional housing and support services to victims of sex trafficking;

• include, but are not limited to, partnerships addressing substance abuse, mental health, and limited legal services; and

• identify how they will engage in outreach to victims of sex trafficking, and how they will meet their unique needs.

During programmatic review, OVW will prioritize up to four projects that demonstrate a knowledgeable, comprehensive approach to providing transitional housing and support services to victims of sexual assault who are also victims of sex trafficking and make awards of up to $500,000 for each project. Additional points are not available for this priority.

2. Include substance abuse professionals in a coordinated community response to VAWA crimes and increase victim access to substance abuse services.

Applicants proposing to address this priority must demonstrate how they will use a coordinated community response (CCR) to serve victims with substance abuse issues, including how they will incorporate substance abuse professionals into their CCR team and how these professionals will assist them in meeting the needs of victims with substance abuse issues.

Note: Grant funds may be used to provide advocacy and referrals related to substance abuse issues but not to provide substance abuse treatment services.

Applicants demonstrating a comprehensive, coordinated response to victims with substance abuse issues may receive an additional 5 points during the review process.

3. Address the unique risks and challenges faced by veterans who are homeless or in need of transitional housing assistance as a result of sexual assault, domestic violence, dating violence, or stalking.

Applicants proposing to address this priority must identify how they will respond to the challenges faced by veterans who are homeless as a result of sexual assault, domestic violence, dating violence, or stalking. Applicants proposing a comprehensive project to meet this need may receive up to 5 additional points during the review process.

Activities that Compromise Victim Safety and Recovery and Undermine Offender Accountability OVW does not fund activities that jeopardize victim safety, deter or prevent physical or emotional healing for victims, or allow offenders to escape responsibility for their actions.

Information on activities that compromise victim safety and recovery and undermine offender accountability may be found in the Solicitation Companion Guide.

Applications that propose any activities that compromise victim safety and recovery or undermine offender accountability may receive a deduction in points during the review process or may be eliminated from consideration entirely.

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Out-of-Scope Activities The activities listed below are out of the program scope, and they will not be supported by this program’s funding.

1. Research projects (This does not include program assessments conducted only for internal improvement purposes. For information about DOJ regulations on research involving human subjects, see “Research and Protection of Human Subjects” in the Solicitation Companion Guide).

2. Prevention, community outreach, and public awareness campaigns. Outreach activities are limited to informing potential survivors about the availability of services.

3. Family violence - Grant funds may not be used to directly address child abuse or neglect, violence perpetrated by a child against a parent or by a sibling against another sibling, or caregiver abuse of elders and other vulnerable adults.

4. Housing retention - Grant funds may not be used to keep victims in their homes or to prevent them from losing their current housing.

5. Emergency shelter or short-term housing assistance offered for less than 6 months.

Applications that propose activities that are deemed to be substantially out-of-scope may receive a deduction in points during the review process or may be eliminated from consideration entirely.

Limited Use of Funds The following activities can be supported only in limited circumstances:

1. Legal Services – Use of grant funds for legal services is limited to providing legal services to transitional housing program participants and must terminate upon a participant’s entry into permanent housing. Legal services are limited to those that are necessary to enable a transitional housing program participant to locate and secure housing and to integrate into a community, including legal services regarding housing, protection orders, and limited immigration matters that affect a victim’s ability to obtain housing. Funds may not be used for comprehensive, long-term legal assistance, such as divorce or child custody.

2. Purchase and/or Lease of Vehicles – Requests to use grant funds for the purchase and/or lease of a vehicle by the grant recipient or a project partner will be considered on a case-by-case basis. If an applicant is requesting funds for a vehicle, a lease/purchase analysis must be submitted with the application and the cost included in the budget and budget narrative. Grant funds may not be used for the purchase of and/or down payment on a vehicle for private ownership by a victim in a transitional housing program.

3. Services for Children – Grant funds may be used to provide direct services to minors who meet the statutory eligibility criteria for transitional housing services, or to provide direct services to children where such services are an ancillary part of providing transitional housing and supportive services to the child's parent (or legal guardian) who is a victim of sexual assault, domestic violence, dating violence or stalking.

Activities Requiring Prior Approval Grantees must receive prior approval before using grant funds to support surveys.

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B. Federal Award Information Availability of Funds All awards are subject to the availability of appropriated funds and any modifications or additional requirements that may be imposed by law. There is no guarantee that funds will be available in the future. OVW may elect to make awards in a future fiscal year for applications submitted under this solicitation but not selected for FY 2019 funding, depending on the merits of the applications and the availability of funding.

Award Period and Amounts The award period is 36 months. Budgets must reflect 36 months of project activity, and the total “estimated funding” on the SF-424 must reflect 36 months. Generally, the award period will start on October 1, 2019.

This program typically makes awards in the range of $300,000 - $450,000. OVW estimates that it will make up to 70 awards for an estimated $35,000,000.

For FY 2019 awards under this program will be made as follows:

• Awards for up to $450,000 for the entire 36 months to successful applicants proposing to use Transitional Housing Program grant funds for both housing and support services.

• Awards for up to $300,000 for the entire 36 months to successful applicants proposing to use Transitional Housing Program grant funds for support services or housing only2.

• OVW will prioritize up to four projects that demonstrate a knowledgeable, comprehensive approach in serving victims of sexual assault who are also victims of sex trafficking and make awards of up to $500,000 for 36 months. Applicants proposing this priority area should submit budgets for 36 months. An additional 36 months of funding may be awarded noncompetitively. Any future supplemental awards will be based on a number of factors, including but not limited to, OVW’s available appropriation, and grantee performance.

OVW has the discretion to make awards for greater or lesser amounts than requested and to negotiate the scope of work and budget with applicants prior to making an award.

Awards will be made as grants.

Types of Applications In FY 2019, OVW will accept the following types of applications for this program from the following:

New: applicants that have never received funding under this program or whose previous funding expired more than 12 months ago.

Continuation: applicants that have an existing or recently closed (within the last 12 months) award under this program. Continuation funding is not guaranteed.

2 Applicants must provide both transitional housing (purpose area 1 or 2) and support services (purpose area 3). If an applicant proposes to use Transitional Housing Program grant funds to support only transitional housing or only support services, a project partner or another funding source must sustain the remaining component.

This program’s grant recipients that received an FY 2017 or FY 2018 award are NOT eligible to apply as the lead applicant or as an MOU partner on a FY 2019 proposal. Likewise, an organization that is an MOU partner on an FY 2017 or FY 2018 award is not eligible to apply as the lead applicant or as an MOU partner on a FY 2019 proposal.

Additionally, current grantees with a substantial amount of funds remaining (50% or more of the current award) at the time of application submission without adequate justification may not be considered for funding, or may receive a reduced award amount if selected for funding in FY 2019.

Mandatory Program Requirements Applicants that receive funding under this program will be required to:

1. Participate in OVW-sponsored training and technical assistance.

2. Submit the policies, procedures, and rules governing the provision of the transitional housing and related support services for review and approval (post award).

3. Offer transitional housing and support services for at least six months and no more than

24 months with OVW grant funds. Pursuant to 34 U.S.C. § 12351(c)(2), a recipient may waive the 24-month limit for up to six months for any victim who has made a good faith effort to acquire permanent housing but has not been able to do so.

4. Offer support services only to individuals receiving transitional housing (other than follow-up services described below).

5. Offer follow-up support services for transitional housing clients who secure permanent housing. Follow-up services are limited to advocacy, support groups, case management, and minimal financial assistance (e.g., security deposit or first month’s rent for permanent housing), provided for at least three months but not more than a year.

6. Ensure that any staff, partner staff, or service providers working with transitional housing clients are trained to work with victims of sexual assault, domestic violence, dating violence, or stalking.

7. Send the project coordinator and one other key staff member to an in-person OVW grantee orientation.

8. Send key staff to an in-person OVW-sponsored training on voluntary services.

9. Agree to provide transitional housing to their clients without requiring participation in support services.

10. Notify OVW of any changes to the source of funding used to provide OVW grant funded transitional housing and/or support services.

11. Compensate at least one, if not all of their project partners, for time and travel to participate in project development, training, and implementation. If a partner is a state or unit of local government and the partnership duties are conducted within the course of the partner’s “regular” scope of work, the applicant does not need to compensate the partner if the partner:

a. offers this arrangement; and

b. an explanation of this arrangement is included in the application.

C. Eligibility Information

Applications that are submitted by ineligible entities or that do not meet all program eligibility requirements will not be considered for funding. In addition, an application that is deemed deficient in one or more of the following categories may not be considered for funding: 1.

activities that compromise victim safety, 2. out-of-scope activities, 3. unallowable costs, 4. Pre-award risk Assessment, 5. completeness, and 6. timeliness. An applicant with past performance issues, long-standing open audits, or an open criminal investigation also may not be considered for funding.

Eligible Applicants The following entities are eligible to apply for this program:

1. States;

2. Units of local government;

3. Indian tribal governments or tribal organizations; and

4. Other organizations, including sexual assault and domestic violence victim service providers, sexual assault and domestic violence coalitions, other nonprofit, nongovernmental organizations, or community-based and culturally specific organizations, that have a documented history of effective work concerning sexual assault, domestic violence, dating violence, or stalking.

Qualified Applications To be qualified for funding under this program, applications must meet the following statutory definition of “qualified application” (see 34 U.S.C. § 12351(g)(3)(D)). An application is qualified if it:

1. has been submitted by an eligible applicant;

2. does not propose any activities that may compromise victim safety, including background checks of victims or clinical evaluations to determine eligibility for services;

3. reflects an understanding of the dynamics of sexual assault, domestic violence, dating violence, and stalking; and

4. does not propose prohibited activities, including mandatory services for victims.

Nonprofit Organization Requirement – Offshore Accounts Any nonprofit organization that holds money in offshore accounts for the purpose of avoiding paying the tax described in section 511(a) of the Internal Revenue Code is not eligible for a grant from this program. See 34 U.S.C. § 12291(b)(16)(B)(ii).

Cost Sharing or Matching This program has no match or cost sharing requirement.

Other Program Eligibility Requirements In addition to meeting the eligible entity requirements outlined above, applications for this program must also meet the requirements below. All certification and other eligibility related documents must be current and developed in accordance with the FY 2019 solicitation.

Required Partnerships An application must include both a victim service provider and at least one other organization (e.g., a housing provider, local homelessness coalition, or other social service provider serving low-income households, including community colleges, workforce centers, community action agencies and public assistance departments).

An application from a tribe, state or unit of local government must include both a victim service provider and a housing provider.

The victim service provider must play an active role in the development and implementation of the project. Applications must demonstrate that the victim service provider is significantly involved in the design of the project, development and review of all policies and procedures, and training for anyone working with transitional housing clients on how to work effectively with victims of sexual assault, domestic violence, dating violence, and stalking.

A victim service provider is a nonprofit, nongovernmental or tribal organization or rape crisis center, including a state or tribal domestic violence and/or sexual assault coalition, that assists or advocates for sexual assault, domestic violence, dating violence, or stalking victims, including a domestic violence shelter, faith-based organization or other organization, with a documented history of effective work concerning domestic violence, dating violence, sexual assault, or stalking. 34 U.S.C. § 12291(a)(43). Victim service providers must provide direct services to victims of sexual assault, domestic violence, dating violence, or stalking as one of their primary purposes and have a demonstrated history of effective work in this field.

Limit on Number of Applications OVW will consider only one application per organization for the same service area in response to this solicitation. In addition, if an applicant submits multiple versions of the same application, OVW will review only the most recent system-validated version submitted before the deadline.

D. Application and Submission Information Address to Request Application Package The complete application package (this solicitation, including links to required forms) is available on Grants.gov or the OVW website. Applicants wishing to request a paper copy of these materials should contact (202) 307-6026 or ovw.transitionalhousing@usdoj.gov.

Pre-Application Information Sessions OVW will conduct two web-based pre-application information sessions for entities interested in submitting an application for this program. During these sessions, OVW staff will review this program’s requirements, review the solicitation, and allow for a brief question and answer period. These sessions are tentatively scheduled for:

1. January 16, 2019 at 1:00 p.m. E.T.

2. January 17, 2019 at 1:00 p.m. E.T.

The total number of participants for each session may be limited, and therefore interested participants from the same agency/jurisdiction are expected to participate together. OVW reserves the right to deny multiple registrations from a single agency/jurisdiction to allow as many interested applicants as possible to participate.

To register, contact the Transitional Housing Program at ovw.transitionalhousing@usdoj.gov or at (202) 307-6026. Registration must be received at least one day prior to the start of the session. Participants are not registered until they receive a confirmation email. Webinars will be captioned in English and Spanish. Interested applicants needing additional language assistance should contact this program’s POC at ovw.transitionalhousing@usdoj.gov or at 202) 307-6026 as soon as possible, but no later than January 15, 2019.

http://www.grants.gov/ https://www.justice.gov/ovw/open-solicitations mailto:ovw.transitionalhousing@usdoj.gov

Content and Form of Application Submission The information below (“Letter of Intent through “Additional Required Information”) describes the full content and form of application submission. For a complete checklist of required contents, see the “Other Information” section in this solicitation.

Letter of Intent Applicants intending to apply for FY 2019 funding under this program are strongly encouraged to submit a Letter of Intent. The letter should state that the applicant is registered and current with SAM and with Grants.gov. The letter should be submitted to OVW at ovw.transitionalhousing@usdoj.gov by January 25, 2019. This letter will not obligate the applicant to submit an application. See https://www.justice.gov/ovw/resources-applicants for a sample Letter of Intent.

Formatting and Technical Requirements Applications must follow the requirements below. Points may be deducted for applications that do not adhere to the following requirements:

1. Double spaced (Project Abstract, Summary Data Sheet and charts may be single spaced)

2. 8½ x 11 inch paper

3. One-inch margins

4. Type no smaller than 12 point, Times New Roman font

5. Page numbers

6. No more than 25 pages for the Project Narrative

7. Word documents in the following formats: Microsoft Word (.doc), PDF files (.pdf), or Text

Documents (.txt).

8. Headings and sub-headings that correspond to the sections identified in this section of the solicitation.

Application Contents Applications must include the following required documents and demonstrate that the program eligibility requirements have been met. OVW will not contact applicants for missing items on the list below. Applications that do not include all of the following documents will be considered substantially incomplete and will not be considered for funding:

1. Project Narrative

2. Budget Detail Worksheet and Narrative

3. Memorandum of Understanding (MOU)

4. Letter of Experience (LOE)

Summary Data Sheet (5 Points Total) The Summary Data Sheet should be one to four pages and may be single or double spaced.

The Summary Data Sheet does not count toward the 25-page limit for the Project Narrative.

Provide the following information:

1. Name, title, address, telephone number, and e-mail address of the individual with authority to accept grants on behalf of the applicant.

2. Name, title, address, telephone number, and e-mail address for the grant point-of-contact. This person must be an employee of the applicant.

3. Statement as to whether the applicant (the organization whose DUNS number is being used for the application) will serve as a fiscal agent/sponsor for an entity or entities that http://www.grants.gov/ https://www.justice.gov/ovw/resources-applicants will implement the project, and the applicant itself will not be involved with implementation of the project beyond issuing subaward(s) to these entities. If this is the case, the applicant also must list these subrecipients and include a statement acknowledging that, should an award be made, the applicant will be responsible for all applicable statutory, fiscal, and programmatic requirements, including those of 2 C.F.R.

Part 200, as well as all project deliverables. In such situations, the fiscal agent/sponsor must be an eligible applicant for the program.

4. Statement as to whether the applicant has expended $750,000 in federal funds in the applicant’s past fiscal year. If so, specify the end date of the applicant’s fiscal year.

5. Summary of current and pending OVW grants (if applicable). If the applicant has a current grant or cooperative agreement under any OVW grant program or an award that has been closed within the last 12 months from the date this solicitation closes, the information must be provided in a table using the sample format found on the OVW website https://www.justice.gov/ovw/resources-applicants. Failure to provide the required table will result in a loss of points. The applicant should also provide the same information regarding any current OVW grants or pending applications on which the applicant is a subrecipient.

6. A list of other federal grant programs from which the applicant currently receives funding or for which it has applied for funding in FY 2019 to do similar work. Provide this information in a table using the sample format found on the OVW website https://www.justice.gov/ovw/resources-applicants .

7. Statement as to whether the applicant is a nonprofit organization that holds money in offshore accounts for the purpose of avoiding paying the tax described in section 511(a) of the Internal Revenue Code.

8. Statement as to whether the applicant is a nonprofit organization that uses the Internal Revenue Service's three-step safe-harbor procedure to establish a rebuttable presumption that its executives' compensation is reasonable. If the applicant is not a nonprofit organization or is a nonprofit that does not use the safe-harbor procedure, provide a statement to that effect. For additional information about the safe-harbor procedure, see "Disclosure of Process Related to Executive Compensation" in the Additional Required Information section.

9. The percentage of grant activities, should the application be funded, that will address each of the following issues (the total percentages should not exceed 100%):

• Sexual assault;

• Domestic violence;

• Dating/teen dating violence;

• Stalking; and/or

10. Statement as to whether the application addresses the trafficking priority area.

11. Statement as to whether the application addresses the priority to include substance abuse professionals in a coordinated community response to VAWA crimes and increase victim access to substance abuse services.

12. Statement as to whether the application addresses the priority of housing and support services to victims of sexual assault, domestic violence, dating violence or stalking who are homeless veterans.

13. Statement as to whether the applicant will:

(a) provide both housing and support services with Transitional Housing Program funds;

OR

(b) limit its use of Transitional Housing Program funds to either housing or support services. If (b) is selected, the applicant must provide documentation, e.g., an award letter, to verify the source and availability of non-OVW Transitional Housing Program http://www.ecfr.gov/cgi-bin/text-idx?tpl=/ecfrbrowse/Title02/2cfr200_main_02.tpl http://www.ecfr.gov/cgi-bin/text-idx?tpl=/ecfrbrowse/Title02/2cfr200_main_02.tpl https://www.justice.gov/ovw/resources-applicants funds for the other purpose area (housing or support services). The documentation must describe the availability of these funds for at least the duration of the OVW project period of 36 months.

14. Identification of:

(a) the applicant organization,

(b) all project partner(s), and

(c) the victim service provider in the proposal, and state whether it is the applicant or a project partner. This information must be consistent with the rest of the proposal, including the MOU.

15. Statement as to whether or not the applicant or any proposed MOU partners are currently recipients or MOU partners on any other OVW Transitional Housing Program grants or pending applications. If the applicant is an MOU partner on a grant, include the year of the grant award.

Proposal Abstract (not scored) The Proposal Abstract must provide a short summary (no more than two pages double-spaced) of the proposed project, including names of applicant and partners, primary activities, products and deliverables, the service area, and who will benefit. Applicants must not summarize past accomplishments in this section.

Project Narrative (60 Points Total) The Project Narrative may not exceed 25 pages, double-spaced. The Project Narrative must include the following three sections:

Purpose of Application (20 points)

This section must:

1. Describe the communities to be served, including the geographic location, the populations in the service area, and any marginalized and/or underserved population(s);3

2. Describe the problem to be addressed;

3. Describe current services and gaps;

4. Describe how the funding will alleviate the problem, and

5. Describe the housing model and rent structure to be implemented. (There are a variety of housing models and rent structures utilized by transitional housing programs across the country. Please see “Transitional Housing: Models & Rent Structures” at https://www.justice.gov/ovw/resources-applicants#Program%20Specific.

What Will Be Done (30 points) The application must provide a clear link between the proposed activities and the need identified in the “Purpose of Application” section above.

This section must:

1. Describe in detail specific activities necessary for accomplishing each goal and objective of the proposed project.

3 Applicants should use U.S. Census and other government data, as well as the Limited English Proficient Mapping Tool, available at www.lep.gov/maps/, to obtain this information.

https://www.justice.gov/ovw/resources-applicants#Program%20Specific https://www.justice.gov/ovw/resources-applicants#Program%20Specific http://www.lep.gov/maps/

2. Include a timeline that identifies a timeframe for all the tasks and activities to be completed.

3. Describe the transitional housing that will be provided, including, but not limited to:

a. the type of transitional housing (e.g. transitional housing assistance or short-term housing assistance, location, etc.);

b. how it will be provided (program-owned, program-rented, landlord/tenant relationship, etc.);

c. method for determining client eligibility (e.g., screening tools, eligibility requirements, etc.);

d. facility rules and regulations;

e. facility safety planning; and

f. fee schedule (if applicable).

4. Describe the support services that will be offered, including, but not limited to:

a. what will be offered;

b. who will provide them;

c. where they will be provided; and

d. how clients will access them.

5. Describe the plan for follow-up services, including, but not limited to:

a. what will be offered; and

b. timeframe for follow-up services.

6. Describe how the applicant plans to address victim safety and autonomy in the project.

7. Describe how the applicant will maintain confidentiality, especially if working with homeless providers and/or the Homeless Management Information System (HMIS), etc.

8. Describe how the proposed project will be accessible to individuals with disabilities, individuals who are Deaf or hard of hearing, and persons with limited English proficiency.

Who Will Implement the Project (10 points)

This section must:

1. Identify the key individuals and organizations involved in the proposed project;

2. Demonstrate that the individuals and organizations identified have the capacity to address the stated need, including the expertise necessary to appropriately serve any marginalized and/or underserved populations identified in the Purpose of the Application section, and can successfully implement the proposed project activities;

3. Describe specific roles and responsibilities of all project partners and key staff;

4. Demonstrate the capacity and expertise of the lead applicant and all project partners to serve victims of sexual assault, domestic violence, dating violence, and/or stalking;

5. Clearly describe who will implement activities as described in the What Will Be Done section (e.g. what organization and staff will conduct intake, find housing, work with participants, provide services, etc.); and

6. Clearly demonstrate that required partnerships have been developed (see “Required Partnerships” in the “Program Eligibility Requirements” section) of the solicitation.

Applications proposing to address any of the optional priority areas must also include the information in the appropriate section below in their Project Narrative.

Increased Response to Human Trafficking (0 points) This section is optional. This section must:

1. Describe in detail the gaps in current services for victims of sex trafficking and how such victims are currently underserved;

2. Describe the barriers victims of sex trafficking experience while attempting to seek services;

3. Describe project partners with substantive knowledge of sex trafficking, including the provision of transitional housing and support services to this population, and their role in the project;

4. Describe the expertise and history of key project staff in providing services to victims of sex trafficking; and

5. Provide a detailed plan for how the project will provide transitional housing and support services to victims of sex trafficking within the proposed project service area.

Include Substance Abuse Professionals in a Coordinated Community Response to VAWA Crimes and Increase Victim Access to Substance Abuse Services (Additional 5 Points)

1. Describe in detail the gaps in current services for victims with substance abuse issues and how such victims are currently underserved;

2. Describe the barriers victims with substance abuse issues experience while attempting to seek services;

3. Describe project partners who are substance abuse professionals and their role in the project;

4. Describe the expertise and history of key project staff in providing services to victims of sexual assault, domestic violence, dating, and stalking with substance abuse issues;

5. Provide a detailed plan for how the project will provide specific services to victims with substance abuse issues within a coordinated community response model.

How the Challenges Faced by Veterans Will Be Addressed (Additional 5 Points)

1. Describe in detail the gaps in current services for victims who are veterans and how such victims are currently underserved;

2. Describe the barriers victims who are veterans experience while attempting to seek services;

3. Describe project partners with expertise in assisting homeless veterans and their role in the project;

4. Provide an estimate of the number of homeless veterans in the service area;

5. Describe how victims of sexual assault, domestic violence, dating violence, or stalking among this population will be identified, including outreach strategies;

6. Provide a detailed plan for how services will be provided that shows an understanding of the challenges faced by, and the unique needs of, veterans who are homeless as a result of sexual assault, domestic violence, dating violence, or stalking.

Budget Detail Worksheet and Narrative (10 Points) All applications must include a detailed budget and budget narrative. A sample Budget Detail Worksheet is available on the OVW website at https://www.justice.gov/ovw/resources-applicants. Keep in mind that budgetary requirements vary among programs. Applicants must submit reasonable budgets based on the resources needed to implement their projects in their specific geographic location.

Award Period and Amount Applicants proposing to use Transitional Housing Program grant funds for both housing and support services may submit budgets up to $450,000 for a 36-month period.

Applicants proposing to use Transitional Housing Program grant funds to support services or housing only4 may submit budgets for up to $300,000 for a 36-month period.

OVW will prioritize up to four projects that demonstrate a knowledgeable, comprehensive approach in serving victims of sexual assault who are also victims of sex trafficking and make awards of up to $500,000 for 36 months. Applicants proposing this priority area should submit budgets for 36 months. An additional 36 months of funding may be awarded noncompetitively.

Any future supplemental awards will be based on a number of factors, including but not limited to, OVW’s available appropriation, and grantee performance.

The budget and budget narrative will be reviewed separately from the proposed project narrative. The budget narrative must describe each line item requested in the budget and explain all costs included in the budget, including how the costs of goods and services are determined and how they will fulfill the objectives of the project.

The budget must:

1. Display a clear link between the specific project activities and the proposed budget items and not contain items that are not supported by the project narrative.

2. Include funds to attend OVW-sponsored training and technical assistance in the amount of $15,000 for states and $20,000 for territories, Hawaii, and Alaska. This amount is for the entire 36-month project period and NOT per year. Applicants also may budget expenses in excess of the required amount if they are aware of relevant non-OVW sponsored conferences or training for which they would like permission to use grant funds to support staff/project partner attendance.

3. Include a statement describing whether the housing units are applicant owned.

4. Include as program income any fees charged to transitional housing participants if the transitional housing is applicant owned.

5. Include funds or describe other resources available to the applicant to support activities to ensure access for individuals with disabilities, Deaf/hard of hearing individuals, and persons with limited English proficiency. See Accessibility under F. Federal Award Administration Information for more information.

6. Compensate at least one, if not all, project partners as reflected in the MOU. For more information on compensating project partners, see the sample Budget Detail Worksheet on the OVW website at https://www.justice.gov/ovw/resources-applicants.

7. Distinguish clearly between subawards and contracts in allocating any grant funds to other entities. Pursuant to 2 C.F.R. § 200.330, a subaward is for the purpose of carrying out a portion of the federal award, such as compensating an MOU partner, and a contract is for the purpose of obtaining goods and services for the grantee’s own use.

4 Applicants must provide both transitional housing (purpose area 1 or 2) and support services (purpose area 3). If an applicant proposes to use Transitional Housing Program grant funds to support only transitional housing or only support services, a project partner or another funding source must sustain the remaining component.

The substance of the relationship is more important than the form of the agreement in determining whether the recipient of the pass-through funds is a subrecipient or a contractor. The awarding and monitoring of contracts must follow the recipient’s documented procurement procedures, including full and open competition, pursuant to the procurement standards in 2 C.F.R. §§ 200.317-200.329. The issuance and monitoring of subawards must meet the requirements of 2 C.F.R. § 200.331, which includes oversight of subrecipient/partner spending and monitoring performance measures and outcomes attributable to grant funds. For more information, see the sample Budget Detail Worksheet and the Solicitation Companion Guide on the OVW website at https://www.justice.gov/ovw/resources-applicants.

OVW awards are governed by the provisions of 2 C.F.R. Part 200 and the DOJ Financial Guide, which include information on allowable costs, methods of payment, audit requirements, accounting systems, and financial records. For additional information on allowable and unallowable costs, go to the Funding Restrictions section of this solicitation and the sample Budget Detail Worksheet on the OVW website at https://www.justice.gov/ovw/resources-applicants.

Memorandum of Understanding (MOU) (15 Points Total) For purposes of this solicitation, the MOU is a document containing the terms of the partnership and the roles and responsibilities between two or more parties. The MOU must be a single document and must be signed and dated by the Authorized Representative of each proposed partner organization during the development of the application. If necessary, an MOU can include multiple signature pages so long as each page includes the names and titles of all signatories to the MOU.

The MOU must:

1. Clearly identify the partners and provide a brief history of the collaborative relationship among those partners, including when and under what circumstances the relationship began and when each partner entered into the relationship;

2. Clearly state the roles and responsibilities each partner will assume to ensure the success of the proposed project;

3. Clearly state that each project partner has reviewed and approved the budget and is aware of the total amount being requested and the funding being requested for each project partner;

4. Identify who will be implementing the activities as described in the “What Will Be Done” section of the project narrative (goals, objectives and activities) and corresponding Budget;

5. Identify who will work with transitional housing participants (e.g. what organization and staff will do intake, find housing, work with participants, provide services, etc.);

6. Adequately demonstrate the capacity of the applicant, partners, and key staff to achieve the goals of the proposed project;

7. Demonstrate a commitment on the part of all project partners to work together to achieve stated project goals;

8. Describe the applicant’s financial commitment to at least one, if not all, project partners for their participation in project-related activities, including, but not limited to, compensation for time and travel expenses to participate in project development, training, and implementation;

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