PKG00246884-instructions..pdf

OMB Number – 1122-0020 Expiration Date: 12/31/2018

U.S. Department of Justice Office on Violence Against Women (OVW)

OVW Fiscal Year 2019 Grants to Enhance Culturally Specific

Services for Victims of Sexual Assault, Domestic Violence, Dating

Violence, and Stalking Program Solicitation

Release Date: on or about December 13, 2018

Eligibility Eligible applicants are limited to: private nonprofit organizations for which the primary purpose of the organization as a whole is to provide culturally specific services to American Indians (including Alaska Natives, Eskimos, and Aleuts), Asian Americans, Native Hawaiians and other

Pacific Islanders, Blacks, or Hispanics.

(See “Eligibility Information”)

Deadlines Applications are due by 11:59 p.m. Eastern Time (E.T.) on February 7, 2019.

(See “Submission Dates and Times”)

Registration Information: To submit an application, all applicants must obtain a Data Universal Number System (DUNS) Number and register online with the System for Award Management (SAM) and with Grants.gov. To ensure sufficient time to complete the registration process, applicants must obtain a DUNS Number and register online with SAM and with Grants.gov immediately, but no later than January 17, 2019.

(See “Registration”) https://www.grants.gov/ http://www.grants.gov/ https://Grants.gov

Letter of Intent: Applicants are strongly encouraged to submit a Letter of Intent to Charlayna.Brady@usdoj.gov by January 17, 2019. This letter confirms that the applicant has registered with SAM and Grants.gov. Submitting a Letter of Intent will not obligate a potential applicant to submit an application. Interested applicants who do not submit a Letter of Intent are still eligible to apply.

(See “Letter of Intent”)

Pre-Application Information Sessions: OVW will conduct two web-based Pre-Application Information Sessions for entities interested in submitting an application for this program.

Participation in these sessions is optional. Interested applicants who do not participate are still eligible to apply.

(See “Pre-Application Information Sessions”)

Contact Information

For assistance with the requirements of this solicitation, email OVW at Paule.Tessier@usdoj.gov. Alternatively, interested parties may call OVW at (202) 307-6026.

Submission and Notification Information

Submission: Applications for this program will be submitted through Grants.gov. For technical assistance with Grants.gov, contact the Grants.gov Customer Support Line at 1-800-518-4726

The Grants.gov number assigned to this announcement is OVW-2019-15843.

Notification: OVW anticipates notifying applicants of funding decisions by October 1, 2019.

ii http://www.grants.gov/ http://www.grants.gov/ http://www.grants.gov/ http://www.grants.gov/ https://Grants.gov https://Grants.gov https://Grants.gov https://Grants.gov mailto:Paule.Tessier@usdoj.gov mailto:Charlayna.Brady@usdoj.gov

Contents A. Program Description

Overview

About the OVW Grants to E nhance Culturally Specific Services to Victims of Sexual Assault, Domestic Violence, Dating Violence, and Stalking Program

Program Scope

Purpose Areas

OVW Priority Areas

Activities that Compromise Victim Safety and Recovery and Undermine Offender Accountability

Out-of-Scope Activities

Activities Requiring Prior Approval

B. Federal Award Information Availability of Funds

Award Period and Amounts

Types of Applications Mandatory Program Requirements

C. Eligibility Information Eligible Applicants

Cost Sharing or Matching

Other Program Eligibility Requirements

D. Application and Submission Information Address to Request Application Package

Content and Form of Application Submission

Formatting and Technical Requirements

Application Contents

Summary Data Sheet Proposal Abstract

Project Narrative

Budget Detail Worksheet and Narrative

Memorandum of Understanding (MOU)

Additional Required Information

Unique Entity Identifier (DUNS Number), System for Award Management (SAM), and Grants.gov Registration iii

Submission Dates and Times

OVW Policy on Late Submissions

Intergovernmental Review - Single Point of Contact Review

Funding Restrictions

Other Submission Requirements

Submitting a Grant Application

E. Application Review Information Criteria

Review and Selection Process

Anticipated Announcement and Federal Award Dates

F. Federal Award Administration Information Federal Award Notices

Administrative and National Policy Requirements

Reporting

G. Federal Awarding Agency Contact(s) H. Other Information

Application Checklist iv

OMB Number - 1122-0020

OVW Grants to Enhance Culturally Specific Services for Victims of Sexual Assault, Domestic Violence, Dating Violence, and Stalking Program

(CFDA 16.016)

A. Program Description Overview The Office on Violence Against Women (OVW) is a component of the United States Department of Justice (DOJ). Created in 1995, OVW administers grant programs authorized by the Violence Against Women Act (VAWA) and subsequent legislation and provides national leadership on issues of sexual assault, domestic violence, dating violence, and stalking. OVW grants support coordinated community responses to hold offenders accountable and serve victims.

About the OVW Grants to Enhance Culturally Specific Services for Victims of Sexual Assault, Domestic Violence, Dating Violence, and Stalking Program (CSSP) This program is authorized by 34 U.S.C. § 20124. The CSSP supports opportunities for culturally specific community-based organizations to address the critical needs of sexual assault, domestic violence, dating violence, and stalking victims. For additional information about this program see https://www.justice.gov/ovw/grant-programs and http://muskie.usm.maine.edu/vawamei/clsspmain.htm.

Program Scope Activities supported by this program are determined by statute, federal regulations, and OVW policies. If an applicant receives an award, the funded project is bound by the provisions of this solicitation, the DOJ Financial Guide, including updates to the guide a fter an award is made, the section of the Solicitation Companion Guide entitled “Post-Award Requirements for All Federal Grant Recipients,” and the conditions of the award.

Purpose Areas Pursuant to 34 U.S.C. § 20124, funds under this program must be used for one or more of the following purposes:

1. Increase communities’ capacity to provide culturally specific resources and support for victims of sexual assault, domestic violence, dating violence, and stalking crimes and their families;

2. Enhance traditional services to victims of sexual assault, domestic violence, dating violence, and stalking through the leadership of culturally specific programs offering services to victims of sexual assault, domestic violence, dating violence, and stalking;

3. Work in cooperation with the community to develop education and prevention strategies highlighting culturally specific issues and resources regarding victims of sexual assault, domestic violence, dating violence, and stalking;

https://www.justice.gov/ovw/grant-programs http://muskie.usm.maine.edu/vawamei/clsspmain.htm https://www.justice.gov/ovw/file/1030311/download https://www.justice.gov/ovw/page/file/1108301/download http://muskie.usm.maine.edu/vawamei/clsspmain.htm https://www.justice.gov/ovw/grant-programs

4. Provide culturally specific resources and services1 that address the safety, economic, housing, and workplace needs of victims of sexual assault, domestic violence, dating violence, or stalking, including emergency assistance;

5. Provide culturally specific programs for children exposed to sexual assault, domestic violence, dating violence, and stalking;2

6. Work with state and local governments and social service agencies to develop and enhance effective strategies to provide culturally specific services to victims of sexual assault, domestic violence, dating violence, and stalking;

7. Strengthen criminal justice interventions, by providing training for law enforcement, prosecution, courts, probation, and correctional facilities on culturally specific responses to sexual assault, domestic violence, dating violence, and stalking; and

8. Examine the dynamics of culture and its impact on victimization and healing.3

OVW Priority Areas In FY 2019, OVW is interested in supporting the priority area(s) identified below. Applications proposing activities in the following areas may be given special consideration or additional points, as stated below.

1. Reduce violent crime against women and promote victim safety.

Applications that propose to address one or more of purpose areas three, four, six, or seven and demonstrate the capacity to implement the community partnerships necessary to do so may receive up to five additional points during the review process.

2. Include substance abuse professionals in a coordinated community response to VAWA crimes and increase victim access to substance abuse services.

Applicants are encouraged to partner with substance abuse agencies as non-funded partners to build their capacity to work with substance abuse professionals in their community in order to increase victims’ access to substance abuse services.

Activities that Compromise Victim Safety and Recovery and Undermine Offender Accountability OVW does not fund activities that jeopardize victim safety, deter or prevent physical or emotional healing for victims, or allow offenders to escape responsibility for their actions.

Information on activities that compromise victim safety and recovery and undermine offender accountability may be found in the Solicitation Companion Guide.

Applications that propose any activities that compromise victim safety and recovery or undermine offender accountability may receive a deduction in points during the review process or may be eliminated from consideration entirely.

1 Pursuant to 34 U.S.C. § 12291(a)(7), culturally specific services means community-based services that include culturally relevant and linguistically specific services and resources to culturally specific communities.

2 Applicants wishing to address this purpose area must do so in conjunction with one of the other program purpose areas. Proposals focusing only on this purpose area will be removed from consideration.

3 Applicants wishing to address this purpose area must do so in conjunction with one of the other program purpose areas. Proposals focusing only on this purpose area will be removed from consideration.

https://www.justice.gov/ovw/page/file/1108301/download

Out-of-Scope Activities The activities listed below are out of the program scope, and they will not be supported by this program’s funding.

1. Research projects (This does not include program assessments conducted only for internal improvement purposes. For information about DOJ regulations on research involving human subjects, see “Research and Protection of Human Subjects” in the Solicitation Companion Guide).

2. Family Law, Housing Law or Consumer Law. Grant funds may not be used to provide legal representation in civil and criminal matters, such as family law cases (divorce, custody, visitation, and child support), housing cases, consumer law cases and others.

3. Family Violence. Grant funds may not be used to directly address child abuse, or other family violence issues, such as violence perpetrated by a child against a parent, parent against a child, or sibling against another sibling.

4. Services for Children. Services can only be offered to children who are witnesses to or victims of violence if those services are provided in conjunction with services being provided to the child’s parent or guardian who is a victim of sexual assault, domestic violence, dating violence, or stalking.

Applications that propose activities that are deemed to be substantially out-of-scope may receive a deduction in points during the review process or may be e liminated from consideration entirely.

Activities Requiring Prior Approval Grantees must receive prior approval before using grant funds to support surveys.

B. Federal Award Information Availability of Funds All awards are subject to the availability of appropriated funds and any modifications or additional requirements that may be imposed by law. There is no guarantee that funds will be available in the future. OVW may elect to make awards in a future fiscal year for applications submitted under this solicitation but not selected for FY 2019 funding, depending on the merits of the applications and the availability of funding.

Award Period and Amounts The award period is 24 months. Budgets must reflect 24 months of project activity, and the total “estimated funding” on the SF-424 must reflect 24 months. Generally, the award period will start on October 1, 2019.

This program typically makes awards in the range of $250,000-$300,000. OVW estimates that it will make up to 21 awards for an estimated $7,000,000.

Awards under this program for FY 2019 will be made for up to $300,000 for the entire 24 months.

OVW has the discretion to make awards for greater or lesser amounts than requested and to negotiate the scope of work and budget with applicants prior to making an award.

Awards will be made as grants.

Types of Applications In FY 2019, OVW will accept the following types of applications for this program from the following:

New: applicants that have never received funding under this program or whose previous funding expired more than 12 months ago.

Continuation: applicants that have an existing or recently closed (within the last 12 months) award under this program. Continuation funding is not guaranteed.

This program’s grant recipients that received an FY 2018 award are NOT eligible to apply.

Additionally, current grantees with a substantial amount of funds remaining (50% or more of the award) at the time of application submission without adequate justification may not be considered for funding, or may receive a reduced award amount if selected for funding in FY 2019.

Mandatory Program Requirements Applicants that receive funding under this program will be required to participate in OVW-sponsored training and technical assistance.

C. Eligibility Information

Applications that are submitted by ineligible entities or that do not meet all program eligibility requirements will not be considered for funding. In addition, an application that is deemed deficient in one or more of the following categories may not be considered for funding: 1.

activities that compromise victim safety, 2. out-of-scope activities, 3. unallowable costs, 4. Pre-award Risk Assessment , 5. completeness, and 6. timeliness. An applicant with past performance issues, long-standing open audits, or an open criminal investigation also may not be considered for funding.

Eligible Applicants By statute, eligibility to apply for CSSP funding is limited to: private nonprofit organizations for which the primary purpose of the organization as a whole is to provide culturally specific services to one or more of the following racial and ethnic communities (34 U.S.C. § 20124(c)):

• American Indians (including Alaska Natives, Eskimos, and Aleuts);

• Asian Americans;

• Native Hawaiians and other Pacific Islanders;

• Blacks; and

• Hispanics.4

4 The Violence Against Women Reauthorization Act of 2013 defines “culturally specific” as “primarily directed toward racial and ethnic minority groups (as defined in section 1707(g) of the Public Health Service Act (42 U.S.C. § 300u- 6(g)).” 34 U.S.C. § 12291(a)(6). Section 300u-6(g)(1) defines the term “racial and ethnic minority group” to mean “American Indians (including Alaska Natives, Eskimos, and Aleuts); Asian Americans; Native Hawaiians and other Pacific Islanders; Blacks; and Hispanics.” Applicants must demonstrate that the primary purpose of the organization as a whole is to provide services to one or more of these racial or ethnic minority groups.

The applicant organization must meet the following requirements:

1. Have a board of directors or steering committee and staffing which is reflective of the culturally specific community it serves. Note: To determine whether the organization meets this requirement, OVW will consider whether the board or steering committee and staff include members with knowledge or experience relevant to the targeted community.

If federal funds are used for filling any of these positions, organizations may consider an applicant’s knowledge or experience relevant to the targeted community, as well as language skills needed to work with a particular population, but organizations may not consider a person’s race and/or ethnicity as a basis for hiring decisions.

2. Have documented organizational experience in serving victims of sexual assault, domestic violence, dating violence, and stalking or have e ntered into a partnership with an organization having such expertise.

Note: If an organization has a culturally specific division (for example, a domestic violence organization with a division that focuses on Hispanic victims), the organization is not eligible because providing culturally specific services is not the primary purpose of the organization as a whole.

Nonprofit Organization Requirement – Per DOJ regulations,5 501(c)(3) status is not a requirement under the CSSP.

Nonprofit Organization Requirement – Offshore Accounts Any nonprofit organization that holds money in offshore accounts for the purpose of avoiding paying the tax described in section 511(a) of the Internal Revenue Code is not eligible for a grant from this program. See 34 U.S.C. § 12291(b)(16)(B)(ii).

Cost Sharing or Matching This program has no match or cost sharing requirement.

Other Program Eligibility Requirements In addition to meeting the eligible entity requirements outlined above, applications for this program must also meet the requirements below. All certification and other eligibility related documents must be current and developed in accordance with the FY 2019 solicitation.

Required Partnerships To ensure that projects supported by CSSP funds are implemented by eligible organizations with the required expertise, applicants must document their expertise and/or the expertise of their project partners. Applicants must submit either a Memorandum of Exemption (MOE) or a Memorandum of Understanding (MOU) to meet this documentation requirement. For information on the required contents of the MOE/MOU see the heading on this subject below.

All applicants must meet one of the following categories as it relates to partnership requirements:

Category I –The applicant a) is a culturally specific organization and b) has a demonstrated history of providing services to victims of sexual assault, domestic violence, dating violence, and/or stalking for a minimum of three (3) years.

5 See 28 C.F.R. § 38.5(g).

The applicant must submit a Memorandum of Exemption (MOE). Partnership is not required.

Category II – The applicant is a culturally specific organization with three (3) years demonstrated history of providing services to victims of sexual assault, domestic violence, dating violence, and/or stalking and will be partnering with another culturally specific organization that also has three (3) years of demonstrated history of providing these services.

A Memorandum of Understanding (MOU) is required. There is no cap on the partner compensation.

Category III – The applicant is a culturally specific organization with less than three (3) years of demonstrated history of providing services to victims of sexual assault, domestic violence, dating violence and/or stalking. The applicant will be partnering with another culturally specific organization that has the necessary three (3) years of demonstrated history providing services.

An MOU is required. There is no cap on the partner compensation.

Category IV – The applicant is a culturally specific organization with less than three (3) years of demonstrated history of providing services to victims of sexual assault, domestic violence, dating violence, and/or stalking and will be partnering with a victim services provider that has the three (3) years of demonstrated history but is NOT a culturally specific organization and as such is not eligible to apply independently under the CSSP.

An MOU is required. Partner compensation is limited to $20, 000 for the two-year award period.

These funds must be used to provide training and technical assistance on services for victims to the lead agency.

Note: Partners can be community-based non-profit organizations located within or outside the local service area of the applicant.

For purposes of this partnership requirement, a victim service provider is a no nprofit, nongovernmental or tribal organization or rape crisis center, including a state or tribal domestic violence and/or sexual assault coalition, that assists or advocates for domestic violence, dating violence, sexual assault, or stalking victims, including a domestic violence shelter, faith-based organization or other organization, with a documented history of effective work concerning domestic violence, dating violence, sexual assault, or stalking. 34 U.S.C. § 12291(a)(43). Victim service providers must provide direct services to victims of sexual assault, domestic violence, dating violence, or stalking as one of their primary purposes and have a demonstrated history of effective work in this field.

Limit on Number of Applications OVW will consider only one application per organization for the same service area i n response to this solicitation. In addition, if an applicant submits multiple versions of the same application, OVW will review only the most recent system-validated version submitted before the deadline.

D. Application and Submission Information Address to Request Application Package The complete application package (this solicitation, including links to required forms) is available on Grants.gov or the OVW website. Applicants wishing to request a paper copy of these materials should contact Paule.Tessier@usdoj.gov. or (202)-307-6026

Pre-Application Information Sessions OVW will conduct web-based pre-application information sessions for entities interested in submitting an application for this program. During these sessions, OVW staff will review this program’s requirements, review the solicitation, and allow for a brief question and answer period. These sessions are tentatively scheduled for:

1. Wednesday, January 9, 2019 – 3 p.m. to 5 p.m. E.T. (open to new and continuation)

2. Thursday, January 10, 2019 – 3 p.m. to 5 p.m. E.T. (open to new and continuation)

The total number of participants for each session may be limited, and therefore interested participants from the same agency/jurisdiction are expected to participate together. OVW reserves the right to deny multiple registrations from a single agency/jurisdiction to allow as many interested applicants as possible to participate.

To register, contact Charlayna Brady at Charlayna.Brady@usdoj.gov or at (202) 305-2713.

Registration must be received at least 2 days prior to the start of the session. Participants are not registered until they receive a confirmation email. Webinars will be captioned in English and Spanish. Interested applicants needing additional language assistance should contact this program’s POC at Charlayna Brady at Charlayna.Brady@usdoj.gov or at (202) 305-2713 as soon as possible, but no later than January 4, 2019.

Content and Form of Application Submission The information below (“Letter of Intent through “Additional Required Information”) describes the full content and form of application submission. For a complete checklist of required contents, see the “Other Information” section in this solicitation.

Letter of Intent Applicants intending to apply for FY 2019 funding under this program are strongly encouraged to submit a Letter of Intent. The letter should state that the applicant is registered and current with SAM and with Grants.gov. The letter should be submitted to OVW at Charlayna.Brady@usdoj.gov by January 17, 2019. This letter will not obligate the applicant to submit an application. See https://www.justice.gov/ovw/resources-applicants for a sample Letter of Intent.

Formatting and Technical Requirements Applications must follow the requirements below. Points may be deducted for applications that do not adhere to the following requirements:

1. Double spaced (Project Abstract, Summary Data Sheet and charts may be single spaced)

2. 8½ x 11 inch paper

3. One-inch margins

4. Type no smaller than 12 point, Times New Roman font https://www.justice.gov/ovw/open-solicitations mailto:Paule.Tessier@usdoj.gov mailto:Charlayna.Brady@usdoj.gov http://www.grants.gov/ https://www.justice.gov/ovw/resources-applicants mailto:Charlayna.Brady@usdoj.gov

5. Page numbers

6. No more than 20 pages for the Project Narrative

7. Word documents in the following formats: Microsoft Word (.doc), PDF files (.pdf), or Text

Documents (.txt).

8. Headings and sub-headings that correspond to the sections identified in this section of the solicitation.

Application Contents Applications must include the following required documents and demonstrate that the program eligibility requirements have been met. OVW will not contact applicants for missing items on the list below. Applications that do not include all of the following documents will be considered substantially incomplete and will not be considered for funding:

1. Project Narrative

2. Budget Detail Worksheet and Narrative

3. Memorandum of Understanding and/or Memorandum of Exemption (MOU, MOE)

(signed and currently dated)

4. Letters of Commitment (if applicable) (signed and currently dated)

Summary Data Sheet (5 Points Total) The Summary Data Sheet should be one to four pages and may be single or double spaced.

The Summary Data Sheet does not count toward the 20 page limit for the Project Narrative.

Provide the following information:

1. Name, title, address, telephone number, and e-mail address of the individual with authority to accept grants on behalf of the applicant.

2. Name, title, address, telephone number, and e-mail address for the grant point-of-contact. This person must be an employee of the applicant.

3. Statement as to whether the applicant (the organization whose DUNS number is being used for the application) will serve as a fiscal agent/sponsor for an entity or entities that will implement the project, and the applicant itself will not be involved with implementation of the project beyond issuing subaward(s) to these entities. If this is the case, the applicant also must list these subrecipients and include a statement acknowledging that, should an award be made, the applicant will be responsible for all applicable statutory, fiscal, and programmatic requirements, including those of 2 C.F.R.

Part 200, as well as all project deliverables. In such situations, the fiscal agent/sponsor must be an eligible applicant for the program.

4. Statement as to whether the applicant has expended $750,000 in federal funds in the applicant’s past fiscal year. If so, specify the end date of the applicant’s fiscal year.

5. Summary of current and pending OVW grants (if applicable). If the applicant has a current grant or cooperative agreement under any OVW grant program or an award that has been closed within the last 12 months from the date this solicitation closes, the information must be provided in a table using the sample format found on the OVW website https://www.justice.gov/ovw/resources-applicants. Failure to provide the required table will result in a loss of points. The applicant should also provide the same information regarding any current OVW grants or pe nding applications on which the applicant is a subrecipient.

6. A list of other federal grant programs from which the applicant currently receives funding or for which it has applied for funding in FY 2019 to do similar work. Provide this information in a table using the sample format found on the OVW website https://www.justice.gov/ovw/resources-applicants .

http://www.ecfr.gov/cgi-bin/text-idx?tpl=/ecfrbrowse/Title02/2cfr200_main_02.tpl http://www.ecfr.gov/cgi-bin/text-idx?tpl=/ecfrbrowse/Title02/2cfr200_main_02.tpl https://www.justice.gov/ovw/resources-applicants

7. Statement as to whether the applicant is a nonprofit organization that holds money in offshore accounts for the purpose of avoiding paying the tax described in section 511(a) of the Internal Revenue Code.

8. Statement as to whether the applicant is a nonprofit organization that uses the Internal Revenue Service's three-step safe-harbor procedure to establish a rebuttable presumption that its executives' compensation is reasonable. If the applicant is not a nonprofit organization or is a nonprofit that does not use the safe-harbor procedure, provide a statement to that effect. For additional information about the safe-harbor procedure, see "Disclosure o f Process Related to Executive Compensation" in the Additional Required Information section.

9. The percentage of grant activities, should the application be funded, that will address each of the following issues (the total percentages should not exceed 100%):

• Sexual assault;

• Domestic violence;

• Dating/teen dating violence;

• Stalking.

10. Statement as to whether the application addresses the priority area of reducing violent crime against women and promoting victim safety and indicating which purpose areas will be addressed under this priority (three, four, six, and/or seven). If purpose area six or seven will be addressed, the applicant must include one or more letter(s) of commitment as described below in the Project Narrative section.

11. Statement as to whether the application addresses the priority area of including substance abuse professionals in a coordinated community response to VAWA crimes and increasing victim access to substance abuse services and indicating how this priority area will be addressed.

12. Culturally specific population(s) served by the applicant and the culturally specific populations to be served under the proposed project.

13. The number of individuals on the a pplicant’s advisory board, steering committee, and staff and how they reflect the targeted culturally specific community either through knowledge or experience relevant to that community.

14. The number of years the applicant has been providing sexual assault, domestic violence, dating violence, and stalking services OR, if partnering with a victim services agency, the name of the partner agency and how long it has been providing victim services.

15. The types of victim services currently provided by the applicant and/or partnering agency.

16. Statement as to whether the applicant is submitting an MOE or an MOU. All applicants must submit one or the other. If the applicant is submitting an MOU, list the name(s) of MOU project partner(s).

17. The application’s proposed partnership category (I, II, III, or IV) (see the Required Partnerships section under Other Program Eligibility Requirements).

Proposal Abstract (not scored) The Proposal Abstract must provide a short summary (no more than two pages double-spaced) of the proposed project, including names of applicant and partners, primary activities, products and deliverables, the service area, and who will benefit. Applicants must not summarize past accomplishments in this section.

Project Narrative (55 Points Total) The Project Narrative may not exceed 20 pages, double-spaced. The Project Narrative must include the following three sections:

Purpose of Application (15 points)

This section must:

1. Describe a) the service area for the project and b) the population to be served, including geographic location, population, and demographic information (including racial and ethnic demographics, as well as any marginalized and/or underserved populations).6

2. Describe the problem of sexual assault, domestic violence, dating violence, and/or stalking within the proposed service area (use local statistics or the organization’s own statistics whenever possible).

3. Describe the current level of victim services in the community (from mainstream organizations as well as other culturally specific organizations) and the proximity of those services to the lead applicant and target population.

4. Describe in detail the gaps in those services and how the population to be served is currently underserved.

5. Describe the barriers individuals from the identified culturally specific population who are victims of sexual assault, domestic violence, dating violence, or stalking experience while attempting to seek and access services.

6. Clearly state the need for the project. The need must directly relate to the culturally specific population to be served.

7. Describe how the population to be served would benefit from the project.

What Will Be Done (20 points) The application must provide a clear link between the proposed activities and the need identified in the “Purpose of Application” section above.

1. Detail the project goals and objectives, describing the specific tasks and activities necessary to accomplish each.

2. Include a tentative time line for the implementation of the proposed activities.

3. Explain how the proposed activities are tailored to the culture of the target population.

4. Illustrate how the proposed activities and initiatives will build upon and/or enhance current activities.

5. Describe how victim safety and autonomy are currently addressed by the lead applicant.

6. Describe how victim safety and autonomy will be addressed in the proposed project.

7. Describe how the proposed project will be accessible to individuals with disabilities, individuals who are Deaf or hard of hearing, and persons with limited English proficiency, including the accessibility of services, products, outreach materials, websites, and trainings. Applicants can describe how they currently provide accessible services and whether these access options will be extended to victims requesting services under this project. Alternatively, applicants can include funds in their budget to help them improve accessibility.

6 Applicants should use U.S. Census and other government data, as well as the Limited English Proficient Mapping Tool, available at www.lep.gov/maps/, to obtain this information.

http://www.lep.gov/maps/

Who Will Implement the Project (20 points)

1. Identify the key individuals and organizations involved in the proposed project.

2. Demonstrate that the individuals and organizations identified have the capacity to address the stated need, including the expertise necessary to appropriately serve any marginalized and/or underserved populations identified in the Purpose of the Application section, and can successfully implement the proposed project activities.

3. Describe the mission and overall types of services provided by the applicant.

4. Detail how the applicant primarily focuses on the identified culturally specific community

(e.g., through its outreach efforts, tailored services, relationships with the community).

5. Describe how the applicant’s board of directors, advisory board, or steering committee members and staff are reflective of the identified culturally specific community through their knowledge or experience relevant to the targeted community.

6. Provide detailed information that demonstrates the applicant or MOU partner organization has expertise and experience providing direct intervention services to victims of sexual assault, domestic violence, dating violence, or stalking.

7. Detail the experience and expertise of the key personnel who will be directly involved with the project.

8. If applicable, identify substance abuse professionals involved in the proposed project as non-funded project partners to a ddress the substance a buse priority area.

Letter(s) of Commitment for Purpose Areas 6 or 7 Each Letter of Commitment must be signed and currently dated by the Authorized Representative of the appropriate state or local government, social services, or law enforcement agency during the development of the a pplication.

The Letter(s) of Commitment must:

1. Demonstrate a commitment between the applicant and the appropriate state or local government, social services, or law enforcement agency to work together to achieve stated project goals and objectives.

2. Describe whether the agency has previously worked or partnered with the applicant and if so, under what circumstances.

3. Clearly identify the types of a) activities that will be undertaken between the State and local governments and social service agencies and the applicant to develop and enhance effective strategies to provide culturally specific services to victims of sexual assault, domestic violence, dating violence, and stalking; or b) training that will be provided for law enforcement, prosecution, courts, probation, and correctional facilities on culturally specific responses to sexual assault, domestic violence, dating violence, and stalking.

Budget Detail Worksheet and Narrative (20 Points) All applications must include a detailed budget and budget narrative. A sample Budget Detail Worksheet is available on the OVW website at https://www.justice.gov/ovw/resources-applicants. Keep in mind that budgetary requirements vary among programs. Applicants must submit reasonable budgets based on the resources needed to implement their projects in their specific geographic location.

Award Period and Amount

1. The grant award period is 24 months. Budgets must reflect 24 months of project activity.

2. Awards under the CSSP FY 2019 will be made for up to $300,000.

The budget and budget narrative will be reviewed separately from the proposed project narrative. The budget narrative must describe each line item requested in the budget and explain all costs included in the budget, including how the costs of goods and services are determined and how they will fulfill the objectives of the project.

The budget must:

1. Display a clear link between the specific project activities and the proposed budget items and not contain items that are not supported by the project narrative.

2. Include funds to attend OVW-sponsored training and technical assistance in the amount of $5,000 for states and $10,000 for territories, Hawaii, and Alaska. This amount is for the entire 24 months and NOT per year. Applicants also may budget expenses in excess of the required amount if they are aware of relevant non-OVW sponsored conferences or training for which they would like permission to use grant funds to support staff/project partner attendance.

3. Follow the maximum allowable amounts and purposes for Category IV MOU partners.

4. Include funds or describe other resources available to the applicant to support activities to ensure a ccess for individuals with disabilities, Deaf/hard of hearing individuals, and persons with limited English proficiency. See Accessibility under F. Federal Award Administration Information for more information.

5. Compensate all project partners as reflected in the MOU/Letter(s) of Commitment. For more information on compensating project partners, see the sample Budget Detail Worksheet on the OVW website at https://www.justice.gov/ovw/resources-applicants .

6. Distinguish clearly between subawards and contracts in allocating any grant funds to other entities. Pursuant to 2 C.F.R. § 200.330, a subaward is for the purpose of carrying out a portion of the federal award, such as compensating an MOU partner, and a contract is for the purpose o f obtaining goods and services for the grantee’s own use.

The substance of the relationship is more important than the form of the agreement in determining whether the recipient of the pass-through funds is a subrecipient or a contractor. The awarding and monitoring of contracts must follow the recipient’s documented procurement procedures, including full and open competition, pursuant to the procurement standards in 2 C.F.R. §§ 200.317-200.329. The i ssuance and monitoring of subawards must meet the requirements of 2 C.F.R. § 200.331, which includes oversight of subrecipient/partner spending and monitoring performance measures and outcomes attributable to grant funds. For more information, see the sample Budget Detail Worksheet and the Solicitation Companion Guide on the OVW website at https://www.justice.gov/ovw/resources-applicants.

OVW awards are governed by the provisions of 2 C.F.R. Part 200 and the DOJ Financial Guide, which include information on allowable costs, methods of payment, audit requirements, accounting systems, and financial records. For additional information on allowable and unallowable costs, go to the Funding Restrictions section of this solicitation and the sample Budget Detail Worksheet on the OVW website at https://www.justice.gov/ovw/resources-applicants.

https://www.justice.gov/ovw/file/1030311/download https://www.justice.gov/ovw/resources

Memorandum of Understanding (MOU) or Memorandum of Exemption (MOE) (20 Points Total) (Note: Category II, III, IV applicants must submit an MOU) For purposes of this solicitation, the MOU is a document containing the terms of the partnership and the roles and responsibilities between two or more parties. The MOU must be a single document and must be signed and dated by the Authorized Representative of each proposed partner organization during the development of the application. If necessary, an MOU can include multiple signature pages so long as each page includes the names and titles of all signatories to the MOU.

The M OU must:

1. Clearly identify the partners and provide a brief history of the collaborative relationship among those partners, including when and under what circumstances the relationship began and when each partner entered into the relationship;

2. Clearly state the roles and responsibilities each partner will assume to ensure the success of the proposed project;

3. Clearly state that each project partner has reviewed the budget and is aware of the total amount being requested and the funding being requested for each project partner;

4. Clearly identify which organization has the expertise in providing direct services for victims of sexual assault, domestic violence, dating violence, and/or stalking.

5. Clearly describe the types of direct services the organization provides to victims of sexual assault, domestic violence, dating violence, and/or stalking.

6. Detail the length of time the organization has provided the types of direct services for victims described in #5 above.

7. Describe accomplishments in the community in providing services to victims of sexual assault, domestic violence, dating violence, and/or stalking of both agencies.

8. Clearly indicate approval of the entire budget by all signers. Describe the resources each partner would contribute to the project, either through time, in-kind contributions, or grant funds.

9. Demonstrate a commitment to work together to achieve stated project goals and objectives

Memorandum of Exemption (MOE) (Note: Category I applicants must submit an MOE) The MOE must be signed and dated by the Authorized Representative of the applicant organization during the development of the application.

The M OE must:

1. Clearly describe the types of direct services the applicant culturally specific organization provides to victims of sexual assault, domestic violence, dating violence, and/or stalking.

2. Detail the length of time the applicant culturally specific organization has provided these services for victims.

3. Describe accomplishments in the community in providing services to victims of sexual assault, domestic violence, dating violence, and/or stalking.

Additional Required Information The following documents will not be scored during the review process but they must be included with the application. Failure to include any of the information may result in the application being removed from consideration for funding. Some documents will be generated during the application submission process while other documents will be uploaded and attached to the application.

The following documents will be generated and completed during the application submission process:

Application for Federal Assistance (SF-424) Applicants must complete t he S F-424 online. For “Type of Applicant,” do not select “other.” The amount of federal funding requested in the “Estimated Funding” section of this form must match the amount of federal funding requested in the budget section of the application package. This program does not requires a match; therefore, the values for the Applicant line should be zero.

The individual who is listed in “Authorized Representative” must be an individual who has the authority to apply for and accept grant awards on behalf of the organization or jurisdiction.

Standard Assurances and Certifications Regarding Lobbying; Debarment, Suspension, and Other Responsibility Matters; and Drug-Free Workplace Requirements (Form 4061/6) Carefully review the assurances and certification forms online. Applicants will receive a request to compile these forms online during the application submission process. All applicants must complete the Disclosure of Lobbying Activities (SF-LLL) form. Applicants that expend any funds for lobbying activities must provide the detailed information requested on the form. Applicants that do not expend any funds for lobbying activities should enter “N/A” in the required highlighted fields.

The following documents must be uploaded and attached separately to the application:

Applicant Financial Capability Questionnaire (if applicable) All nonprofit, nongovernmental organizations that apply for funding from OVW and have not previously (or within the last three years) received funding from OVW must complete an Applicant Financial Capability Questionnaire. In addition, applicants may be required to submit their current year’s audit report at a later time. The questionnaire can be found at https://www.justice.gov/ovw/file/866126/download.

Confidentiality Notice Form All applicants are required to acknowledge that they have received notice that grantees and subgrantees must comply with the confidentiality and privacy requirements of VAWA, as amended. Applicants must submit the acknowledgement form available on the OVW website at http://www.justice.gov/sites/default/files/ovw/pages/attachments/2015/01/20/confidentiality_ackn owledgement_form_42015.pdf. This form must be signed by the Authorized Representative.

Disclosure of Process Related to Executive Compensation (if applicable) An applicant that is a nonprofit organization may be required to make certain disclosures relating to the processes it uses to determine the compensation of its officers, directors, trustees, and key employees.

Under certain circumstances, a nonprofit organization that provides unreasonably high compensation to certain persons may subject both the organization’s managers and those who receive the compensation to additional federal taxes. A rebuttable presumption of the reasonableness of a nonprofit organization’s compensation arrangements, however, may be available if the nonprofit organization satisfies certain rules set out in Internal Revenue Service regulations with regard to its compensation decisions.

https://www.justice.gov/ovw/file/866126/download http://www.justice.gov/sites/default/files/ovw/pages/attachments/2015/01/20/confidentiality_acknowledgement_form_42015.pdf http://www.justice.gov/sites/default/files/ovw/pages/attachments/2015/01/20/confidentiality_acknowledgement_form_42015.pdf

Each applicant must state at the time of its application (in the S ummary Data Sheet mentioned earlier) whether the applicant is a nonprofit organization that uses the Internal Revenue Service's three-step safe-harbor procedure to establish a rebuttable presumption that its executives' compensation is reasonable. If the applicant states that it uses the safe-harbor procedure, then it must disclose, in an attachment to its application (to be titled "Disclosure of Process Related to Executive Compensation"), the process it uses to determine the compensation of its officers, directors, trustees, and key employees (together, "covered persons"). See 34 U.S.C. § 12291(b)(16)(B)(iii).

At a minimum, the disclosure must describe in pertinent detail: (1) the composition of the body that reviews and approves compensation arrangements for covered persons; (2) the methods and practices used by the applicant nonprofit organization to ensure that no individual with a conflict of interest participates as a member of the body that reviews and approves a compensation arrangement for a covered person; (3) the appropriate data as to comparability of compensation that is obtained in advance and relied upon by the body that reviews and approves compensation arrangements for covered persons; and (4) the written or electronic records that the applicant maintains as concurrent documentation of the decisions with respect to compensation of covered persons made by the body that reviews and approves such compensation arrangements, including records of deliberations and of the basis for decisions. For a sample letter, see the OVW website at https://www.justice.gov/ovw/resources-applicants.

For purposes of the required disclosure, the following terms and phrases have the meanings set out by the Internal Revenue Service for use in connection with 26 C.F.R. § 53.4958-6:

officers, directors, trustees, key employees, compensation, conflict of interest, appropriate data as to comparability, adequate documentation, and concurrent documentation.

Following receipt of an appropriate request, OVW may be authorized or required by law to make information submitted to satisfy this requirement available for public inspection. Also, a recipient may be required to make a prompt supplemental disclosure after the award in certain circumstances (e.g., changes in the way the organization determines compensation).

Pre-Award Risk Assessment Each applicant must respond to the questions below. This information will be used for a mandatory pre-award risk assessment. Failure to provide this information or to respond to questions from OVW regarding this information in a timely manner could result in the applicant being removed from consideration or a…