PKG A010 - SOW.docx

STATEMENT OF WORK

INTRODUCTION: The purpose of this Statement of Work (SOW) is to outline the tasks and responsibilities of the vendor in supplying exercise equipment for the newly constructed Antelope Valley CBOC within VISN22 under VA Greater Los Angeles Healthcare System.

BACKGROUND: The Antelope Valley CBOC is part of VA Greater Los Angeles Healthcare System. The new CBOC offers primary care, dental, women’s health, physical therapy, mental health, telehealth, and other specialty services. This new clinic has a requirement for exercise equipment, including a recumbent stepper, recumbent bike, and treadmill.

PURPOSE: The treadmill, recumbent bike, and recumbent stepper will aid in rehabilitative and physical therapy interventions for patients of the Antelope Valley CBOC.

SCOPE: VA GLA is requesting contractors provide brand name or equal that meet or exceed the physical, functional and performance of the listed salient characteristics in this section. The equipment feature is essential to the technical requirements to meet the need of the government.

PHYSICAL CHARACTERISTICS: Equipment must have the physical characteristics to enable the government to perform the capabilities:

G0144 Ergometer, Recumbent Stepper – SCIGFIT Systems, Inc. StepOne Recumbent Stepper Model #SONE03

a) Unit is a seated stepping ergometer for total body, arms and/or legs for low-impact conditioning.

b) Must include a closed kinetic chain to combine reciprocal stepping and arm action.

c) The arm settings and seat shall be adjustable and the seat shall be removable for wheelchair access and include a 2" step-through seat height.

d) The unit will include a battery-operated performance computer for adjusting workload level, and be composed of a heavy-duty steel frame construction with low-density plastic covers.

e) The unit will include a grab bar for positioning support.

f) Accessories for this unit shall include:

a. INCLUDE Polar Chest Strap for Pulse Monitoring when ordering: 65190

b. INCLUDE PRO2 Leg Stabilizers when ordering S6413

c. INCLUDE Seat Belt when ordering: S6466

g) Specifications shall be as follows:

a. Max weight: 450 lbs

b. Fits users 4'6" - 6'7"

h) Dimension approx..: 68” D x 30” W x 48” H

i) Quantity: 1

M8125 Ergometer, Bicycle, Stationary– Life Fitness, Symbio Switch Cycle

a) Must have dual pedals, clips on one side and cages on the other.

b) Must have 100 resistance levels, fore/aft handler and console adjustments with sensors.

c) Must have a vinyl comfort seat.

d) Must have a 24" console with 16 color and 3 brightness levels.

e) Must have front mobility wheels.

f) Must have Integrated Accessory Tray

g) Shall have seat adjustments.

h) Max User Weight no more than 400lbs

i) Dimension approx.: 48” D x 24” W x 62” H

j) Quantity: 1

M8330 System, Stress Exercise, w/Treadmill– Life Fitness, Integrity + SE4 Treadmill

a) Must have running surface minimum 22" x 60"

b) Shall have speed capability: 0.5 to 14mph, and incline capability 0% to 14%, capable of being adjusted by remote.

c) Shall have 24" siderails, a removable locking cup holder, and integrated accessory tray.

d) Shall have a 24" console and step up height of 8".

e) Weight Capacity maximum 400 lbs is a must.

f) Dimension approx.: 82” D x 36” W x 56” H

g) Quantity: 1

FUNCTIONAL AND PERFORMANCE CHARACTERISTICS: Equipment must provide the functional and performance capability as listed above in section in above.

TRAINING: Contractor is to provide a one-time training at installation of equipment. Government will not require additional training.

WARRANTY OF EQUIPMENT: Government requirement for standard manufacturer industry warranty term. Government does not accept extended warranty, which requires advance payment.

PERFORMANCE:

· All items to be delivered and or installed after receipt of purchase order 8/1/2025.

· Hours: Normal duty hours are 8:00 a.m. through 4:00 p.m., Monday through Friday, not including federal holidays. Whenever contact with a facility is required outside of normal duty hours, the Contractor shall coordinate these times with the designated COR, POC or designee.

· In accordance with 5 U.S.C. 6103, Executive Order 11582 and Public Law 94-97 the following national holidays are observed and for the purpose of this contract are defined as “Legal Federal official holidays”

· Noncontract Charges: The contractor shall not perform any service that will result in additional charges without prior approval from the Contracting Officer.

· Payment: Payment will be made upon receipt of a properly prepared invoice which references the period for which payment is due, the contract number and/or assigned purchase order number. The invoice must include the correct payment address.

· Waste Removal: The contractor is responsible for removing and properly dispose of all waste related to the services provide on-site at all VA facilities.

· Failure to carry out the above procedures will be considered as a failure to document the service visit and will constitute a failure to perform.

· All shipping for parts will be included in the cost of the contract.

PLACE OF DELIVERY: VA Antelope Valley CBOC 44439 17th St. W. Lancaster, CA 93534

SECURITY

Information Security

· The vendor shall ensure adequate LAN/Internet, data, information, and system security in accordance with VA standard operating procedures and standard contract language, conditions laws, and regulations. The vendor’s firewall and web server shall meet or exceed the government minimum requirements for security. All government data shall be protected behind an approved firewall. Any security violations or attempted violations shall be reported to the VA Project Manager and the VBA Headquarters Information Security Officer as soon as possible. The vendor shall follow all applicable VA policies and procedures governing information security, especially those that pertain to certification accreditation.

· The contractor shall follow The Veterans Affair Acquisition Regulation (VAAR) security clause VAAR- 852.273-75 “SECURITY REQUIREMENTS FOR UNCLASSIFIED INFORMATION TECHNOLOGY RESOURCES” sited in section C. Contract Clauses

(a) The contractor and their personnel shall be subject to the same Federal laws, regulations, standards and VA policies as VA personnel, regarding information and information system security. These include but are not limited to Federal Information Security Management Act (FISMA), Appendix III of OMB Circular A-130, and guidance and standards, available from the Department of Commerce's National Institute of Standards and Technology (NIST). This also includes the use of common security configurations available from NIST's Web site at: http://checklists.nist.gov

(b) To ensure that appropriate security controls are in place, Contractors must follow the procedures set forth in "VA Information and Information System Security/Privacy Requirements for IT Contracts" located at the following Web site: http://www.iprm.oit.va.gov

Contract Personnel Security All contractor employees who require access to the Department of Veterans Affairs' computer systems shall be the subject of a background investigation and must receive a favorable adjudication from the VA Security and Investigations Center (07C). The level of background security investigation will be in accordance with VA Directive 0710 dated September 10, 2004 and is available at: http://www.va.gov/pubs/asp/edsdirec.asp (VA Handbook 0710, Appendix A, Tables 1 - 3). Appropriate Background Investigation (BI) forms will be provided upon contract (or task order) award, and are to be completed and returned to the VA Security and Investigations Center (07C) within 30 days for processing. Contractors will be notified by 07C when the BI has been completed and adjudicated. These requirements are applicable to all subcontractor personnel requiring the same access. If the security clearance investigation is not completed prior to the start date of the contract, the employee may work on the contract while the security clearance is being processed, but the contractor will be responsible for the actions of those individuals they provide to perform work for the VA. In the event that damage arises from work performed by contractor personnel, under the auspices of the contract, the contractor will be responsible for resources necessary to remedy the incident.