PKG 002-SOW CEILING LIFT-WORKING COPY-01MAR2024.docx

STATEMENT OF WORK

GENERAL: The Eastern Oklahoma VA Healthcare System is renovating an existing facility to be called the VA Tulsa CHIP-In Project. The location of the new facility will be at 440 S. Houston Ave, Tulsa, Oklahoma 74127. The facility is required to have Overbed Patient Lifts to provide safe patient handling and employee safety when moving patients from beds to chairs or bathrooms.

BACKGROUND: The VA Tulsa CHIP-In Project requires healthcare services including Overbed Patient Lifts with multiple ceiling track configurations specific to each patient lift application.

PURPOSE: Overbed Patient Lifts are being used to safely move sedentary patients from their beds to a bathroom, from their beds to a chair, in Physical Therapy for stability, and in Radiology to assist patient movement.

SCOPE: VA Tulsa CHIP-in Project is requesting contractors to provide equipment and installation that meets or exceeds the physical, functional, and performance of the listed salient characteristics in the following sections. The equipment features are essential to the technical requirements to meet the department's needs and account for retrofitting an existing structure. The contractor will be responsible for collaborative efforts to support installation requirements, equipment, and equipment installation to include design of appropriate structural supports. The drawings provided in solicitation are representative of the areas the lifts are to be installed but may not meet actual design/equipment requirements. The contractor must select an appropriate design to tailor equipment to the facility to meet the intent of patient movement in the assigned spaces. The contractor is responsible for providing a design that will meet the requirement of adapting to both the thicker and thinner portions of the concrete, which should be able to hold the weight across thinning areas while avoiding the utility lines of the facility that are to be installed in the future. The contractor must provide P.E. stamped structural drawings with adequate bracing to minimize both vertical deflection (normal specification) and horizontal deflection given the odd nature of the structural concrete they’re attaching to.

PHYSICAL CHARACTERISTICS: There are Fourteen (14) different types of ceiling track configurations that the patient lifts will travel with each one unique to either the room type or application needed to safely move a patient. Each type is identified by its own Joint Schedule Number (JSN).

JSN: A1200A Ceiling Mtd Lift System, H Configuration, 7' X 6' Exam Rooms: (1A170, 1A160, 1A159, 1A174, 1A124, 1A176, 1A156, 1A155, 1A154, 7C256C) JSN: A1200AA Ceiling Mtd Lift System, H Configuration, Bariatric 7' X 6' Exam Rooms: (1A170, 1A160, 1A159, 1A174, 1A124, 1A176, 1A156, 1A155, 1A154, 7C256C) JSN: A1200BB Ceiling Mtd Lift System, H Configuration, Bariatric 7’x8’ Radio/Fluoro Rooms: (1A126, 1A110, 1A134, 1A136) JSN: A1200CC Ceiling Mtd Lift System, H Configuration, Bariatric 7' X 10' Resuscitation Room: (1A162) JSN: A1200DD Lift System, Overhead, Bed to Bath, VertVert, Bariatric Patient Isolation Rooms: (5C213, 5C201, 5C203) JSN: A1200E Lift System, Overhead, Bed to BathL, VertHori, Patient Rooms: (5C215, 5C219, 5C223, 5C229, 5C231, 2C509, 2C515, 2C519, 2C527, 5C205, 5C207) JSN: A1200EE Lift System, Overhead, Bed to BathL, VertHori, Bariatric Patient Rooms: (5C225, 5C209, 5C217,5C227,5C221, 5C233, 5C211, 2C513, 2C507, 2C511, 2C517, 2C521, 2C525, 2C529) JSN: A1200FF Lift System, Overhead, H Configuration, 8 x24, Bariatric Patient rehabilitation Room: (2C503) JSN: A1200G Lift System, Overhead, Bed to BathR, VertHori, ICU Patient Rooms: (4C307, 4C305, 4C315, 4C319, 4C323, 4C327, 4C331) JSN: A1200GG Lift System, Overhead, Bed to BathR, VertHori, Bariatric ICU Patient Rooms: (4C301, 4C303, 4C309, 4C311, 4C313, 4C317, 4C321, 4C325, 4C329, 4C333, 3C401, 3C403, 3C405, 3C407, 3C409, 3C411, 3C415, 3C417, 3C419, 3C420, 3C421, 3C423) JSN: A1200HH Ceiling Mtd Lift System, Vert H Configuration, 7x10 Bariatric Decontamination Room (1A177) JSN: A1200JJ Ceiling Mtd Lift System, Vert H Configuration, 6x8 Bariatric Operating Rooms: (3A171, 3A202, 3A203, 3A207, 3A214) JSN: A1200KK Ceiling Mtd Lift System, Hori H Configuration, 8x15 Bariatric MRI Holding Room: (1A137C and 1A137B) JSN: A1200LL Ceiling Mtd Lift System, Hori H Configuration, 8X8 Bariatric Pre-Op and Phase II Recovery Rooms: (3A126, 3A139) SALIENT CHARACTERISTICS FOR EACH JSN/LIFT TYPE: Specifications Common Specifications to All Lifts:

-- 24V, 10 – 13Amp, self-braking motor driven worm gear, or equivalent -- Emergency stop button must be located on the side or bottom of the motor (ISO 4.3.12). Hanging pull cord for emergency stop function.

-- Hydraulic safety drum with speed control to automatically brake in the case of free fall due to motor axel malfunction -- At least one lift motor model will have an alternate manual emergency lower device integrated with the lift strap. The lowering device must be in line with the sling bar with an additional 4 feet of reel-mounted strap.

-- Squeeze protection: automatically stop motor lifting once SlingBar reaches the maximum height -- Built-in self-diagnostics to include overload protection and anti-twist strap protection -- Low noise level, 52 dB, or lower -- Lift Speed: Minimum average speed across the loading profile of 1.5 to 2.5 inches per second or equivalent.

-- Lifting Interval: Minimum 70.9 inch- 82.7 inch (height adjustable) BATTERY TYPE and CHARGING:

-- 2 x 12 V / 2.4-2.6Ah valve regulated, sealed, lead accumulator (gel type) with battery level indicators or equivalent, lithium ion batteries will not be acceptable -- In Rail Charging with electrical connections at locations seen in the included drawing (at or near ceiling). In rail charging conductors must be continuous (no splices).

HAND CONTROL: connect on the side of the motor via a thread-locking connector. Provide means for the hand control to attach to the lift strap when not in use.

RAILS: Must comply with ISO 10535 allowing a maximum deflection during a maximum load of less than 1mm over a 200mm span (ISO 6.8) and meet a maximum load capacity of at least 1,000 pounds.

SUBSTRUCTURE: This is an example of an acceptable substructure, and we need to have an equivalent structure to adapt to existing conditions. Structure must be resistant to horizontal loads and movement. Threaded rod substructures will not be sufficient to meet this requirement due the existing architecture of the facility.

-- Structural elements between rails and main building structural elements -- Vertical support elements: Variable length, adjustable 2-piece, cylindrical cross-section, schedule 40 steel pipe section or better.

-- Attachment plates at each end of the vertical support element, steel, 7mm (.2 in.) minimum thickness, accept 2 bolt or 4 bolt conditions, welded to the vertical support element.

-- Connection to concrete/steel building elements: post-installed concrete expansion anchor/bolts/combination of Unistrut® and bolts or welding.

-- Main building structural elements, vertical support elements, and diagonal bracing must maintain system rigidity (at final rail locations) to within 1/8” over 100” during the full range of operation with full motor capacity loads suspended LIFTING ACCESSORIES: SlingBar must be the same manufacturer as the lift. Type as recommended by the manufacturer for intended use.

JSN: A1200A Ceiling Mtd Lift System, H Configuration, 7' X 6' An H Configured track for patient lifting and movement within the track layout as seen in the drawing for A1200A. This model has a Bariatric capable track system but only has one motor installed, permitting additional motor to be added later for a Bariatric patient. Must be designed for operation by only one caregiver.

MOTOR: Single motor with a lifting capacity of 500 pounds

JSN: A1200AA Ceiling Mtd Lift System, H Configuration, Bariatric 7' X 6' An H Configured track for patient lifting and movement within the track layout as seen in the drawing for A1200AA. This model is a Bariatric lift system using two rails and two motors to lift the patient. Must be designed for operation by only one caregiver.

MOTOR: Two motors, for a combined lifting capacity of 1000 pounds. (500 pounds each)

JSN: A1200BB: Ceiling Mtd Lift System, H Configuration, Bariatric 7’x8’ An H Configured track for patient lifting and movement within the track layout as seen in the drawing for A1200BB. This model is a Bariatric lift system using two rails and two motors to lift patients. Must be designed for operation by only one caregiver.

MOTOR: Two motors, for a combined lifting capacity of 1000 pounds. (500 pounds each)

JSN: A1200CC Ceiling Mtd Lift System, H Configuration, Bariatric 7' X 10' An H Configured track for patient lifting and movement within the track layout as seen in the drawing for A1200CC. This model is a Bariatric lift system using two rails and two motors to lift patients. Must be designed for operation by only one caregiver.

MOTOR: Two motors, for a combined lifting capacity of 1000 pounds. (500 pounds each)

JSN: A1200DD Lift System, Overhead, Bed to Bath, VertVert, Bariatric An H Configured track for patient lifting and movement within the track layout as seen in the drawing for A1200DD. This model consists of three sections:

---Within the Patient Bedroom is a Bariatric lift system using two rails and two motors to lift the patient.

---Within the Bathroom is a Single rail lift system ---Traverse section that provides a means to move the patient from the Bedroom to the Bathroom and back to Bedroom. This model consists of a straight traverse rail and includes switched gates on each end. Traverse rail is the connection between, and permits movement of the patient, between the two H Rail sections (bed/bath). The gates are controlled via switches, one switch located in the bathroom, and one located in the bedroom Must be designed for operation by only one caregiver.

MOTOR: Two motors, for a combined lifting capacity of 1000 pounds. (500 pounds each)

JSN: A1200E Lift System, Overhead, Bed to BathL, VertHori An H Configured track for patient lifting and movement within the track layout as seen in the drawing for A1200E. This model consists of three sections:

---Within the Patient Bedroom is a Bariatric capable rail lift system using two rails with only one motor installed. Users will add 2nd motor in the future if needed for Bariatric patients.

---Within the Bathroom is a Single rail lift system.

---Traverse section that provides a means to move the patient from the Bedroom to the Bathroom and back to Bedroom. This model consists of a double CURVED traverse rail and includes switched gates on each end. Traverse rail is the connection between, and permits movement of the patient, between the two H Rail sections (bed/bath). The gates are controlled via switches, one switch located in the bathroom, and one located in the bedroom Must be designed for operation by only one caregiver.

MOTOR: One motor with a lifting capacity of 500 pounds

JSN: A1200EE Lift System, Overhead, Bed to BathL, VertHori, Bariatric An H Configured track for patient lifting and movement within the track layout as seen in the drawing for A1200EE. This model consists of three sections:

---Within the Patient Bedroom is a Bariatric lift system using two rails and two motors to lift the patient.

---Within the Bathroom is a Single rail lift system.

---Traverse section that provides a means to move the patient from the Bedroom to the Bathroom and back to Bedroom. This model consists of a double CURVED traverse rail and includes switched gates on each end. Traverse rail is the connection between, and permits movement of the patient, between the two H Rail sections (bed/bath). The gates are controlled via switches, one switch located in the bathroom, and one located in the bedroom Must be designed for operation by only one caregiver.

MOTOR: Two motors, for a combined lifting capacity of 1000 pounds. (500 pounds each)

JSN: A1200FF Lift System, Overhead, H Configuration, 8 x24, Bariatric An H Configured track for patient lifting and movement within the track layout as seen in the drawing for A1200FF. This model is a Bariatric lift system using two rails and two motors to lift patients. Must be designed for operation by only one caregiver. There is a quantity of 2 of this model for Room 2C503 and the final design may call for a slight variance of components and/or rail length to fit the space and as built space.

MOTOR: Two motors, for a combined lifting capacity of 1000 pounds. (500 pounds each)

JSN: A1200G Lift System, Overhead, Bed to BathR, VertHori An H Configured track for patient lifting and movement within the track layout as seen in the drawing for A1200G. This model consists of three sections:

---Within the Patient Bedroom is a Bariatric capable rail lift system using two rails with only one motor installed. Users will add 2nd motor in the future if needed for Bariatric patients.

---Within the Bathroom is a Single rail lift system ---Traverse section that provides a means to move the patient from the Bedroom to the Bathroom and back to Bedroom. This model consists of a double CURVED traverse rail and includes switched gates on each end. Traverse rail is the connection between, and permits movement of the patient, between the two H Rail sections (bed/bath). The gates are controlled via switches, one switch located in the bathroom, and one located in the bedroom Must be designed for operation by only one caregiver.

MOTOR: One motor with a lifting capacity of 500 pounds

JSN: A1200GG Lift System, Overhead, Bed to BathR, VertHori, BAR This model consists of three sections:

---Within the Patient Bedroom is a Bariatric lift system using two rails and two motors to lift the patient.

---Within the Bathroom is a Single rail lift system ---Traverse section that provides a means to move the patient from the Bedroom to the Bathroom and back to Bedroom. This model consists of a double CURVED traverse rail and includes switched gates on each end. Traverse rail is the connection between, and permits movement of the patient, between the two H Rail sections (bed/bath). The gates are controlled via switches, one switch located in the bathroom, and one located in the bedroom Must be designed for operation by only one caregiver.

MOTOR: Two motors, for a combined lifting capacity of 1000 pounds. (500 pounds each)

JSN: A1200HH Ceiling Mtd Lift System, Vert H Configuration, 7x10 BAR An H Configured track for patient lifting and movement within the track layout as seen in the drawing for A1200HH. This model is a Bariatric lift system using two rails and two motors to lift patients. Must be designed for operation by only one caregiver.

MOTOR: Two motors, for a combined lifting capacity of 1000 pounds. (500 pounds each)

JSN: A1200JJ Ceiling Mtd Lift System, Vert H Configuration, 6x8 BAR An H Configured track for patient lifting and movement within the track layout as seen in the drawing for A1200JJ. This model is a Bariatric lift system using two rails and two motors to lift patients. Must be designed for operation by only one caregiver.

MOTOR: Two motors, for a combined lifting capacity of 1000 pounds. (500 pounds each)

JSN: A1200KK Ceiling Mtd Lift System, Hori H Configuration, 8x15 BAR An H Configured track for patient lifting and movement within the track layout as seen in the drawing for A1200KK. This model is a Bariatric lift system using two rails and two motors to lift patients. Must be designed for operation by only one caregiver.

MOTOR: Two motors, for a combined lifting capacity of 1000 pounds. (500 pounds each)

JSN: A1200LL Ceiling Mtd Lift System, Hori H Configuration, 8X8 BAR An H Configured track for patient lifting and movement within the track layout as seen in the drawing for A1200LL. This model is a Bariatric lift system using two rails and two motors to lift patients. Must be designed for operation by only one caregiver.

MOTOR: Two motors, for a combined lifting capacity of 1000 pounds. (500 pounds each)

FUNCTIONAL AND PERFORMANCE CHARACTERISTICS: Equipment must provide the functional and performance capabilities listed in the sections above.

SOFTWARE: N/A

INSTALLATION AND TRAINING: Installation and training are to be provided as part of this procurement. Delivery and installation must be coordinated with the local POC. See the Performance section below.

WARRANTY OF EQUIPMENT: Government requirement for standard manufacturer industry warranty term. The government does not accept an extended warranty, which requires advance payment. Warranty to begin on 1st Patient Day, currently date is Jan 20, 2026

PERFORMANCE:

· All items to be delivered and installed after receipt of purchase order starting on or around January 2025 through December 2025. This will be a multi-phase installation beginning with infrastructure component installation during the construction of the facility. Below ceiling rails, accessories, and configuration/testing are to be completed post-construction completion. Phasing/Dates are to be coordinated with the Contract Officer.

· Delivery and receipt of the proposed items are anticipated to be directed to the location identified below. Confirmation of delivery location will be provided by the VA POC post-award. Delivery must be coordinated with VA COR POC Marvin Albers (Cell): 918-557-0474 before any delivery attempts. Any item that has not been coordinated will be turned away and any additional charges will be the responsibility of the sender/transportation company.

· Vendor`s responsibility will include offloading the equipment from the truck, moving the equipment to the correct delivery location in the space, uncrating or unboxing the equipment, removing all trash, and setting up the equipment according to the manufacturer`s specifications, followed by testing the equipment to verify that it is operational. Equipment installation paperwork & warranty information must be handed to the approved government contact onsite.

· Vendor shall abide by all rules and regulations set forth by VA Tulsa due to Coronavirus (COVID-19) and have their own personal protective equipment (PPE) in use for the time they are on VA Tulsa campus grounds.

· Hours: Normal duty hours are 8:00 a.m. through 4:00 p.m., Monday through Friday, not including federal holidays. Whenever contact with a facility is required outside of normal duty hours, the Contractor shall coordinate these times with the designated COR, POC, or designee.

· In accordance with 5 U.S.C. 6103, Executive Order 11582, and Public Law 94-97, the following national holidays are observed and for the purpose of this contract are defined as “Legal Federal official holidays.”

· Noncontract Charges: The contractor shall not perform any service that will result in additional charges without prior approval from the Contracting Officer.

· Payment: Payment will be made upon receipt of a properly prepared invoice, which references the period for which payment is due, the contract number, and/or assigned purchase order number. The invoice must include the correct payment address.

· Waste Removal: The contractor is responsible for removing and properly disposing of all waste related to the services provided on-site at all VA facilities.

· Failure to carry out the above procedures will be considered as a failure to document the service visit and will constitute a failure to perform.

· All shipping for parts will be included in the cost of the contract.

PLACE OF DELIVERY: VA Tulsa CHIP-In Project, 440 S. Houston Ave, Tulsa, Oklahoma 74127.