PIZZA BID 2020 - 21 b.doc

FARMINGTON PUBLIC SCHOOLS

32500 Shiawassee

Farmington, Michigan 48336-2363

ADVERTISEMENT FOR BIDS

Farmington Public Schools will accept sealed bids for Fresh-Made Pizza as described in the attached specifications at the

Lewis Shulman Administration Building

32500 Shiawassee Farmington, Michigan 48336-2363 until 1:00 P.M. local time on Tuesday, May 26, 2020. This building is closed to the public, please contact Karla Swanson @ 248.489.3332 for delivery options. Sealed Bids will be opened immediately after the submittal deadline. Due to the Covid - 19 virus there will not be a public opening of this Bid. Bids should still be delivered at the time and date listed. No oral, telephonic, telegraphic or facsimile proposals will be considered. No proposals will be considered after the time of closing of bids and will be return unopened.

The Board of Education reserves the right to accept or reject any or all items in the bid; to accept or reject any or all bids; to award the bid in part or in total; to waive any informalities therein; or for any reason, to award the contract to other than the low bidder. If either a unit price or extended price is obviously in error and the other is obviously correct, the incorrect price will be disregarded.

Prices quoted are to be F.O.B. Farmington, Michigan. All purchases are to be exempt from all taxes, including state and federal taxes. Exemption certificates will be furnished upon request.

This district participates in the National School Lunch Program and School Breakfast Program and is required to use the nonprofit food service funds, to the maximum extent practical, to buy domestic commodities or product for Program meals. A domestic commodity or product is defined as one that is either produced in the US or is processed in the US substantially using agricultural commodities that are produced in the US. We require that suppliers certify the percentage of US content in products supplied to us. If you are unable or unwilling to make such certification, we can’t purchase from you.

All bids (pricing) shall remain firm for the entire school year (July-June). All bids to be considered must meet or exceed all specifications herein.

All bids must include a signed “Familial Relationship Disclosure” form (enclosed with document), Iran Linked Business Affidavit. Vendor must not be on the Federal Disbarred list.

All bids must be submitted on the attached bid form and signed by the bidder. One (1) signed copy of the bid form should be addressed to the attention of:

Karla Swanson

Lewis Shulman Administration Building

32500 Shiawassee Farmington, MI 48336-2363

“FRESH-MADE PIZZA BID”

One (1) copy of the bid form should be retained for your files. Any questions should be referred to Ms. Angela Davis at (248) 489-3744 OR angela.davis@fpsk12.net.

FARMINGTON PUBLIC SCHOOLS

FRESH-MADE PIZZA BID

GENERAL TERMS AND CONDITIONS:

SCOPE OF BID:

The Farmington Public Schools Nutrition Services Department is seeking bid proposals on the delivery of 51% whole grain crust, traditional crust, and traditional deep dish, fresh-made pizzas, to the schools listed below. A “blind taste test” will be conducted with staff of the district.

GENERAL CONDITIONS:

Note: This year Farmington is requesting samples for 51% whole grain crust pizza, traditional pizza crust and deep dish pizza with traditional crust.

1. SAMPLES of the product meeting the specifications must be brought in for a tasting evaluation on

Wednesday, May 27, 2020 @ 1:30 p.m. located at East Middle School. Due to the Covid - 19 virus there will not be a public taste testing of this Bid. Product samples should still be delivered at the time and date listed.

SAMPLE REQUEST:

a. (2) two 14” round hot pizzas with 51% whole grain crust that comply with the new USDA

Standards (1-cheese and 1-cheese w/pepperoni) packaged in your company's pizza box (as would Be delivered to our schools

b. (1) one square Deep Dish Pizza with traditional crust and pepperoni that comply with the new

USDA standards.

2. We anticipate a volume of approximately 32,000 pizzas for the 2020-2021 school year (based on past usage). Weekly delivery is needed at each high school, middle school and elementary school. A firm price per pizza is required for the entire year.

LOCATIONS:

1. North Farmington High

32900 West 13 Mile Farmington Hills, MI 48334

2. Farmington High

32000 Shiawassee Farmington, MI

48336

3. East Middle School

25000 Middlebelt Farmington Hills, MI 48336

4. Power Middle School

34740 Rhonswood Farmington Hills, MI 48335

5. Warner Middle School

30303 West 14 Mile Farmington Hills, MI 48334

6. Farmington Steam Academy 32800 Twelve Mile Farmington Hills, MI 48334

7. Visions Unlimited

33000 Freedom

Farmington, MI

48335

8. Beechview Elementary

26840 Westmeath Farmington Hills, MI 48334

9. Forest Elementary

34545 Old Timber Farmington Hills, MI 48331

10. Gill Elementary

21195 Gill Road Farmington Hills, MI 48335

11. Hillside Elementary

36801 Eleven Mile Farmington Hills, MI 48335

12. Kenbrook Elementary

32130 Bonnet hill Farmington Hills, MI 48334

13. Lanigan Elementary

23800 Tuck Road

Farmington Hills, MI 48336

14. Longacre Elementary

34850 Arundel

Farmington, MI

48335

15. WoodCreek Elementary

28400 Harwich

Farmington Hills, MI 48334

FARMINGTON PUBLIC SCHOOLS

FRESH-MADE PIZZA BID

3.

One of the advantages of serving purchased pizza versus district-made is name-brand appeal. This will be considered in the bid award.

4.

Please include a Nutrient Analysis Data Sheet with your bids for all pizza. This information is required per Federal regulations.

A. SPECIFICATIONS: Vendor will provide fresh-made pizza to the locations on the previous page prepared to the following specifications. Each slice of pizza must meet the USDA guidelines and have a minimum of 2oz grain component and 2 oz protein requirement. Product Nutritional information must be provided with bid and follow the USDA guidelines. Preparation of the pizza must meet sanitary conditions that comply with State and County Health Department regulations.

B. Round Pizza - Each pizza shall be a minimum of 14" in diameter and sliced into eight (8) equal slices with the minimum ingredients; cheese - 100% mozzarella or 100% cheese blend 1.0# total (2.0 ounces per slice); pepperoni - 1.30 ounces total (3 slices per slice); crust and sauce - to vendor specifications. (These are State and Federal Requirements.) Also, preparation of the pizza must meet sanitary conditions that comply with State and County Health Department regulations.

C. Deep Deep Pizza – Each Deep Dish square pizza shall be sliced into eight (8) equal slices with the minimum ingredients; cheese - 100% mozzarella or 100% cheese blend 1.0# total (2.0 ounces per slice); pepperoni - 1.30 ounces total (3 slices per slice); crust and sauce - to vendor specifications.

D. Delivery - The vendor must be able to display the ability to provide the volume needed at school sites. (Our past history has proven that more than one location is necessary for vendors to achieve this volume.) All products are to be prepared fresh immediately prior to delivery. Products are to be delivered no earlier than 15 minutes and no later than 10 minutes prior to the school's first lunch serving period (see attached serving schedule and delivery sites). A second delivery to each school is also required and will be scheduled with the Food Service Supervisor prior to the beginning of school. Serving periods are subject to change. Pizzas will be delivered in cardboard boxes with lid and insulated pouches. The insulated pouches will be provided by the vendor at no extra charge and left on site for use during the lunch period. At the vendor's discretion, pouches may be picked up at the end of the serving period or left on site for the duration of this agreement.

E. VOLUMES: Selected vendor will be required to make WEEKLY pizza deliveries to all high, middle and elementary schools with the schedule to be determined by the Nutrition Services Department. Although the weekly volumes will fluctuate, vendors should expect a yearly volume of approximately 32,000 pizzas for delivery.

F. Owner reserves the right to award this bid separately or in total, or to award items to other than the low bidder.

G. G. Advertisement - The vendor is to provide, free of charge, merchandising of pizza products for the duration of this agreement. Please include a sample or complete description.

Standing orders will exist for middle and high schools on specific days of the week, which will be determined at a later date. Kitchen managers from each school will call 24 hours in advance with any order adjustment. If no adjustment is necessary, the standing order will be utilized. The pizza counts for elementary schools will be called in the day before the scheduled pizza day. The pizza vendor shall use previous orders to forecast food orders.

FARMINGTON PUBLIC SCHOOLS

FRESH-MADE PIZZA BID

SPECIFICATIONS: (Continued)

H. The Nutrition Service Department will not be responsible for pizza ordered by other departments for after school and evening functions, etc. These departments must be billed separately.

I. Payment terms - The vendor is to complete a delivery verification form (district provided) and must leave a copy at each building with delivery of the product. The delivery verification form will be used as supporting documentation for the monthly statement of account. Send the billing to the following address:

Farmington Public Schools

East Middle School

Nutrition Service Department (248) 489-3717

25000 Middlebelt

Farmington Hills, MI 48336-1345

J. Customer credit – Samples of any unacceptable product will be returned to the vendor for full credit. The vendor will give pizza at a reduced price at the first tardy deliver, at the second offense the cost of the pizza will be fully refunded and the third offense may lead to cancellation of the agreement.

K. Termination - Farmington Public Schools reserves the right to terminate this agreement for any reason.

L. This bid is made without any previous understanding, agreement or connection with any other person, firm or corporation making a bid for the same purpose, and is in all respects fair and without collusion or fraud.

M. Supplies or services shall not be purchased from an employee or board member of the District, nor from a member of a household of an employee or board member, nor from any firm or vendor in which an employee or board member or member of his/her household holds a 10 percent or greater financial interest (FPS Board Policy).

N. Any manufacturers' names, trade names, brand names, or catalog numbers used in the specification are there for the purpose of establishing and describing general performance and quality levels. Such references are not intended to be restrictive, and bids are invited on these and comparable brands or products of any manufacturer.

M. PROHIBITION OF SMOKING IN PUBLIC SCHOOL FACILITIES - In the interest of providing a safe and healthy environment for the employees, students and visitors, smoking is prohibited throughout school buildings, grounds and vehicles (includes construction workers and delivery people).

Effective date: July 1, 1993 N. The period of this contract shall be for the 2020-2021 school year. By mutual agreement of the Awarded Vendor and the District the contract maybe renewed on an annual basis for an additional two (2) one (1) year periods. Written notice of the Districts intention to renew shall be given approximately ninety (90) days prior to the expiration date of each contract period.

ADDITIONAL TERMS AND CONDITIONS

1) Positive efforts shall be made to utilize small businesses, minority-own firms, and women business enterprises whenever possible.

2) Equal Opportunity Employer Vendors shall comply with Equal Employment Opportunity and Affirmative Action requirements as stipulated in Executive Order 11246 and Executive Order 11375 and all subsequent amendments to the orders and superseding orders.

3) Termination for Cause and Convenience Farmington Public Schools may terminate this contract for cause based upon the failure of the vendor to comply with the terms and/or conditions of the Contract; provided that the State shall give the Contractor written notice specifying the Contractor’s failure. If within fifteen (15) days after receipt of such notice, the Contractor shall not have either corrected such failure and thereafter proceeded diligently to complete such correction, then the State may, at its option, place the Contractor in default and the Contract shall terminate on the date specified in such notice.

4) SUSPENSION AND DEBARMENT Farmington Public School District will not enter into any covered transaction with any person or entity that has been excluded from participation by the Federal government - Procedure 3330

5) BYRD ANTI‐LOBBYING AMENDMENT - As relevant, contractors that apply or bid for an award of $100,000 or more must file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress inconnection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C. 1352. Each tier must also disclose any lobbying with non‐Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier- to-tier up to the non-Federal award (31 U.S.C. 1352)

6) CLEAN AIR AND WATER ACT As required by USDA, the undersigned certifies the following: I, the vendor, am in compliance with all applicable standards, orders or regulations issued pursuant to the Clean Air Act of 1990, as amended (42 U.S.C. 1857(h)), Section 508 of the Clean Water Act, as amended (33 U.S.C.1368), Executive Order 117389 and Environmental Protection Agency Regulation, 40 CFR Part 15 as required under OMB Circular A‐102, Attachment O, Paragraph 14(l) regarding reporting violations to the grantor agency and to the United States Environment Protection Agency Assistant Administrator for the Enforcement.

7) Contracts in excess of 10,000 must address termination for cause and for convenience by the non-Federal entity including the manner by which it will be effected and the basis for settlement. FPS can terminated with cause. Vendor will be notified of cause with the opportunity for cure. FPS can terminate without cause with a required 60-day written notice of termination. The termination does not relieve either party of financial, product or service obligations incurred or accrued prior to termination.

FARMINGTON PUBLIC SCHOOLS

FRESH-MADE PIZZA BID

8) The District will award based on several criteria including price, product (taste testing & appearance), ability to meet delivery requirements, Women/Small Business/Mintority, etc. The final recommendation will be made by the Nutrition Service Supervisor. (Estimated yearly volume – 32,000)

9) BID WILL BE AWARDED BASED ON RUBIX SHOWN BELOW.

PRICE

TASTE

APPEARANCE

BRAND APPEAL

REFERENCES/PAST EXPERIENCE

ABILITY TO MEET DELIVERY REQUIREMENTS

WOMEN/SMALL BUSINESS/MINORITY

FRESH-MADE PIZZA BID

BID PROPOSAL FORM -Page 1 of 5

ITEM

UNIT PRICE (per pizza)

Provide 32,000 pizzas yearly –

Per bid specifications – 51% Whole Grain Round Crust

Provide 32,000 pizzas yearly –

Per bid specifications – Traditional Round Crust

Provide 10,000 pizzas yearly –

Per bid specifications – Traditional Deep Dish Crust

PERCENTAGE OF DOMESTIC INGREDIENTS USED IN PIZZA: _________________________

The undersigned certifies that the bid contained herein meets or exceeds the attached specifications. Prices bid will remain firm for the entire school year.

Signature_________________________________________ Deviation from specifications ________________________________________________________

Addendum #'s ________________________ Received ___________________________________

Are there prompt payment terms?_________________________%______________________days.

COMPANY _____________________________________________________________________

ADDRESS ______________________________________________________________________

AUTHORIZED SIGNATURE_____________________________TITLE_______________________

PHONE________________________FAX_________________________DATE________________

FARMINGTON PUBLIC SCHOOLS

FRESH-MADE PIZZA BID #940

BID PROPOSAL FORM – Page 2 of 5

THE SCHOOL DISTRICT RESERVES THE RIGHT TO AWARD

BASED ON CONSIDERATIONS OTHER THAN PRICING.

COMPANY INFORMATION

How long has your company been in business?_________________________________________

Please list other school districts (and contact person) for whom you've provided a similar program.

Please list store location(s) that will be servicing the District.

_________________Years at location

_________________Years at location

_________________Years at location

_________________Years at location

Number of drivers designated to service District: _________________________________________

Has your company ever been listed on the Federal governments “Excluded Parties” web site? Yes or No

If yes, please explain why _____________________________________________________

FARMINGTON PUBLIC SCHOOLS

FRESH-MADE PIZZA BID

BID PROPOSAL FORM – Page 3 of 5

FAMILIAL RELATIONSHIP DISCLOSURE (SUPPLIES, MATERIALS & EQUIPMENT)

Any vendor participating in this competitive bid is required to sign a sworn statement disclosing any familial relationship(s) that exists between the owner or any employees of the bidder and any member(s) of the Farmington Public Schools Board of Education or the Superintendent. Failure to provide signature will result in bid disqualification.

SWORN STATEMENT:

The undersigned, the owner or authorized officer of, ____________________________ (vendor/bidder), pursuant to the familial disclosure requirement stated above and provided in the Farmington Public Schools bid, hereby represent and warrant, except as provided below, that no familial relationships exist between the owner(s) or any employee of the firm and any member of the Farmington Board of Education or the Superintendent.

Bidder/Vendor: ________________________________________________________________

By (officer): __________________________________________________________ (signature)

Name: __________________________________________________________________ (print)

Title: __________________________________________________________________ (print)

Date: _________________________________

If a familial relationship exists, please list and explain:

Administrative Procedure for Policy #3320

FARMINGTON PUBLIC SCHOOLS

FRESH-MADE PIZZA BID

BID PROPOSAL FORM – Page 4 of 5

AFFIDAVIT OF COMPLIANCE – IRAN ECONOMIC SANCTIONS ACT

Michigan Public Act No. 517 of 2012

The undersigned, the owner or authorized officer of the below-named contractor (the “Contractor”), pursuant to the compliance certification requirement provided in the Farmington Public Schools’ (the “School District”) Request For Proposals For ______________________________ (the “RFP”), hereby certifies, represents and warrants that the Contractor (including its officers, directors and employees) is not an “Iran linked business” within the meaning of the Iran Economic Sanctions Act, Michigan Public Act No. 517 of 2012 (the “Act”), and that in the event Contractor is awarded a contract as a result of the aforementioned RFP, the Contractor will not become an “Iran linked business” at any time during the course of performing any services under the contract.

The Act defines an Iran Linked Business as an individual or any entity, including all successors, parent companies, subsidiaries and companies under common control, engaged in investment activities of $20,000,000.00 or more with the energy sector of Iran, including providing of products used to construct or maintain oil or liquefied natural gas pipelines.

The Contractor further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000.00 or 2 times the amount of the contract or proposed contract for which the false certification was made, whichever is greater, the cost of the School District’s investigation, and reasonable attorney fees, in addition to the fine. Moreover, any person who submitted a false certification shall be ineligible to bid on a Request for Proposal for three (3) years from the date it is determined that the person has submitted the false certification.

CONTRACTOR:

Name of Contractor By:

Its:

Date:

STATE OF

) ss.

COUNTY OF ____________

This instrument was acknowledged before me on the _____ day of ____________, 2013, by __________________________.

, Notary Public

___________________________ County, __________ My Commission Expires: _________________________

Acting in the County of: ___________

FRESH-MADE PIZZA BID

BID PROPOSAL FORM – Page 5 of 5

Has your firm every been terminated, for cause or for convenience, prior to completion of a project or has your firm every terminated contract, for cause or for the convenience, prior to completion of a project? If yes, explain each in detail.