Pittsford.BP-03.Cooling Add Redesign RFP.Ad.240911.docx

PITTSFORD AREA SCHOOLS:

COOLING ADD REDESIGN

September 13, 2024

INVITATION FOR BIDS

PROJECT

PITTSFORD AREA SCHOOLS

COOLING ADD

CUV REPLACEMENTS

ELECTRICAL SERVICE UPGRADE AND DISTRIBUTION

OWNER

PITTSFORD AREA SCHOOLS 9304 HAMILTON STREET

PITTSFORD, MICHIGAN 49271

ENGINEER

AMERESCO

640 LAKEVIEW PLAZA BLVD, STE J

WORTHINGTON, OH 43085

PROJECT DESCRIPTION:

The project consists of all necessary prep to perform the indicated work in the following areas:

Classroom Unit Ventilator Replacements

1. Removal and replacement (32) CUVs, and associate equipment per the bid documents prepared by Ameresco. All equipment shall be furnished and installed by this contractor.

2. Addition of (8) heat-pump style mini-splits. All equipment shall be furnished and installed by this contractor.

Electrical Service Upgrades and Electrical Distribution

3. Installation of new 225 kVA transformer, disconnects, (2) electrical panels, a new 15 kVA transformer, and power distribution throughout the building for new cooling equipment. All electrical equipment shall be furnished and installed by this contractor.

Electrical work at Pittsford Area Schools shall start as soon as practical depending on supply and delivery of equipment with a goal of starting in spring of 2025. HVAC work is planned for summer of 2025.

One bidder may be selected for all scopes, or separate bidders may be selected for the mechanical and electrical scopes. The successful bidder(s) will be a subcontractor to Ameresco, who will hold their contract.

SCHEDULE:

A. After award of contract the schedule will be finalized with the successful bidder, Ameresco and the Pittsford Area Schools Facilities and Operations Dept.

B. Though unlikely, any asbestos that is found will be abated by the Owner. There will be no extra costs allowed due to the time required by the Owner for abatement.

TYPE OF PROPOSAL:

Lump sum proposals are being entertained for the work of this proposal. Ameresco shall hold the contract.

DATE OF SUBMISSION:

The Owner will receive sealed proposals for the work herein set forth until 2:00 PM EST, on Wednesday, October 9, 2024, at Pittsford Area Schools – 9304 Hamilton Street, Pittsford, MI 49271. Bids will be publicly opened shortly thereafter in the Community Room. Late bids will not be accepted or considered.

The bid shall be accompanied by a sworn and notarized statement disclosing any familial relationship that exists between the Owner or any employee of the bidder and any member of the School Board, or the Superintendent of Schools. Also required is a sworn and notarized affidavit of compliance to the Iran Economic Sanctions Act. The Owner will not accept a bid that does not include these sworn and notarized statements.

PROPOSAL GUARANTY:

Each proposal must be accompanied by a certified check, cashier’s check, or a satisfactory Surety Bid Bond in an amount not less than five percent (5%) of the total bid price as guaranty. No bid shall be considered unless it is accompanied by the required guaranty.

Checks shall be made payable to Pittsford Area Schools.

Such cash, checks, or bid bonds will be returned to all except the three lowest bidders for each contract within ten (10) days after the opening of bids, and the remaining cash, checks, or bid bonds will be returned promptly after the Owner and the accepted bidders have executed the Contract, or if no award has been made, within sixty (60) days after the date of the opening of bids, upon demand of the bidder at any time thereafter, so long as he has not been notified of the acceptance of his bid.

RECOMMENDED PRE-BID MEETING:

A Recommended Pre-Bid Meeting will be held at Pittsford Area Schools (back Elementary entrance, door EN), 9304 Hamilton Street, Pittsford, MI 49271at 10:00 AM EST on Thursday, September 19, 2024.

Attendance at this pre-bid meeting is not mandatory, however, absolutely no extra cost will be allowed for any item or thing which could have been seen by visiting the site.

BIDDING DOCUMENTS:

Bidding documents consist of plans and specifications as prepared by Ameresco, Worthington, OH.

Bidding documents will be available on or after Friday, September 13, 2024, by emailing Blake McCombs at bmccombs@ameresco.com for a link to access the documents.

PROPOSAL ACCEPTANCE:

The right to accept and/or reject any and all proposals and to waive any and all informalities and/or irregularities in bid proposals submitted during the bidding process is reserved by the Owner, which right may be exercised at the sole discretion of the Owner.

PROPOSAL WITHDRAWAL:

Proposals for base bids may not be withdrawn for a period of sixty (60) days after the time established for the receipt of proposals. Bidders may withdraw at any item prior to the time set for the receipt of proposals.

END OF ADVERTISEMENT

INVITATION FOR BIDS

BP-03