PIN 4BNY94_D041641_Melvin Hill Road_Advertisement for Bids.pdf
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- Attached to
- 4BNY94 - Culvert Replacement Project Melvin Hill Road over Tributary to Canandaigua Outlet
- Solicitation number
- 2140043
- Issued by
- Oneida County, New York
About this file
This is an Advertisement for Bids issued by the Town of Phelps, New York for a culvert replacement project on Melvin Hill Road over a tributary to Canandaigua Outlet in Ontario County. The project involves removal of an existing concrete culvert and replacement with a 4-sided single span precast concrete box unit structure supported on a gravel foundation, along with associated highway approach work and stream work. Construction will occur on the existing alignment with an off-site detour to maintain traffic during construction. Sealed bids will be received until Tuesday, November 10th, 2026 at 1:00 PM at the Town of Phelps Office located at 79 Main Street, Phelps, NY 14532, with bids publicly opened and read at that time. Bids may also be mailed to the same address, attention Barb Middlebrook. Contract documents will be available for purchase beginning October 20th, 2026 for a non-refundable fee of $25.00 per set, payable by check to the Town of Phelps. Only bidders who have purchased contract documents directly from the Town will receive addenda and be permitted to submit bids. The project duration is 120 days from Notice to Proceed during the 2027 construction season.
Bid envelopes must display the project name, bid date, and bid time. Bids must be submitted in writing on forms furnished by the Town. Contract documents will be emailed to prospective bidders after payment is received. This is a competitive sealed bid procurement with no mention of set-asides, incumbent contractors, or specific funding sources. Interested bidders should contact Barb Middlebrook at b.middlebrook@townofphelpsny.gov or the Town of Phelps Office for additional information regarding the project and bidding procedures.
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Text version
AB-1
ADVERTISEMENT FOR BIDS
Town of Phelps, New York will receive sealed Bids for the 4BNY94 - Culvert Replacement Project
Melvin Hill Road over Tributary to Canandaigua Outlet in Ontario County, New York. Bids will be received until and publicly opened and read at the following place and time:
PLACE: Town of Phelps Office
79 Main Street
Phelps NY, 14532
DATE: Tuesday, November 10th , 2026 TIME: 1:00 PM
Sealed bids may be mailed (return receipt requested) to the following address:
Town of Phelps Office, 79 Main Street, Phelps NY, 14532, Attn: Barb Middlebrook
The work to be performed consists principally of the furnishing of all labor and materials for:
Removal of the existing concrete culvert, and replacement with a 4-sided single span precast concrete box unit structure supported on a gravel foundation, and associated highway approach work and stream work.
Construction will be on the existing alignment with a signed off-site detour to maintain traffic during construction.
The forgoing is a general outline of work only and shall not be construed as a complete description of the work to be performed under the Contract.
On or after October 20th, 2026, copies of the Contract Documents may be obtained at the following location upon payment of $25.00 (by non-refundable check, made payable to the Town of Phelps) for each set of documents requested:
Town of Phelps Office, 79 Main Street, Phelps NY, 14532 Attn: Barb Middlebrook ( b.middlebrook@townofphelpsny.gov )
Contract Documents will be e-mailed to prospective bidders. Contract Documents will not be emailed until the aforementioned $25.00 payment is received by the Town. Only those who have purchased
Contract Documents directly from the Town will be provided addenda and will be allowed to submit a bid.
The project duration is 120 days from Notice to Proceed for the 2027 construction season.
Bid envelope must have project name, bid date and bid time on envelope.
Bids must be made in writing on the forms furnished and shall be accompanied by a bid guaranty for an amount not less than five percent (5%) of the amount bid in accordance with the Instructions to Bidders.
The successful Bidder will be required to furnish and pay for satisfactory Performance and Payment Bonds and provide insurance in accordance with the Instructions to Bidders.
All bids must be accompanied by a Non-Collusion Statement in order to be considered. Orleans County is an Equal Opportunity/Affirmative Action employer.
mailto:b.middlebrook@townofphelpsny.gov
AB-2
As a State funded project, there is no DBE goal for this project. The SDVOB goal for this project is
6%. The MBE and WBE goals for this project are 7% and 11%, respectively.
The EEO Employment goals for this project are 5.3% Minority Employment Goal and 6.9% Women
Employment Goal.
The use of the NYSDOT approved civil rights reporting software, Equitable Business Opportunities (EBO), is required. Access authorization to EBO can be found at:
https://www.dot.ny.gov/main/business-center/civil-rights2/civil-rights-repository/Tab/EBO_Login_Application.pdf
Town of Phelps is exempt under Section 1116 of the New York State Tax Law, and therefore, no sales tax shall be included in the bid.
Town of Phelps reserves the right to reject any and all bids and to accept any Bid or individual item or items which may be deemed most favorable to its best interests.
Questions regarding the contract documents for this project may be directed to Ed Farrell, P.E., Senior
Bridge Engineer, for Ravi Engineering, at efarrell@ravieng.com
Questions will be accepted up to 4pm, November 3rd, 2026.
https://www.dot.ny.gov/main/business-center/civil-rights2/civil-rights-repository/Tab/EBO_Login_Application.pdf https://www.dot.ny.gov/main/business-center/civil-rights2/civil-rights-repository/Tab/EBO_Login_Application.pdf mailto:efarrell@ravieng.com
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