Pilot Test - SOW Draft.docx

Statement of Work

(SOW)

DRAFT –

(SUBJECT TO SLIGHT CHANGES)

Skid-Mounted Water Treatment Pilot Test Unit at Cannon AFB Rev. 1, 09 Aug 2023

1.0 Description of Scope

1.1 Objective: Install water treatment pilot test unit and provide expert analysis, best applicable location, and system recommendation for the installation of a ceramic membrane ultrafiltration system with layered powdered carbon technology capable of filtering all chains of PFAS (including but not limited to PFOA, PFOS), Fluoride and water hardness from Cannon’s Child Development Center, Building 1435 drinking water system.

1.2 Background: Cannon Air Force Base Water Treatment Plant treats and distributes an average of 1M gallons of potable water per day. The potable water distribution system for the base consists of 8 wells, 6 storage tanks, and 25 miles of distribution piping. While Cannon’s PFAS levels are currently compliant, it will likely change in the near future with new regulation changes.

1.3 Scope: The contractor shall provide and install pilot test equipment for the purpose of identifying filtration requirement to gain the capabilities of filtering PFAS, Fluoride, and Water Hardness from Cannon’s Child Development Center, Building 1435 drinking water system. Testing location and equipment placement will be at Building 1435 for the duration of 30-days. Potable water source and electrical service for the Pilot Test unit will be provided by the Government. The contractor shall deliver a final performance analysis after 30-day study has concluded with recommended filtration system setup.

2.0 General Requirements

2.1 Business Relations: The Contractor shall successfully integrate and coordinate all activity needed to execute this requirement. The Contractor shall manage the timeliness, completeness, and quality of problem identification. The Contractor shall promptly identify issues to the Government and take timely corrective action. The Contractor shall seek to ensure mission partner satisfaction and professional and ethical behavior of all contractor personnel.

2.2 Contract Management & Administration

2.2.1 Contract Management: The Contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of resources assigned to the requirement. The Contractor must maintain continuity between the mission partner and the contractor’s corporate offices.

2.2.2 Contract Administration: The Contractor shall establish processes and assign appropriate resources to effectively administer the contract. The Contractor shall respond to the Governments requests for contractual actions in a timely fashion. The Contractor shall have a single point of contact between the Government and contractor personnel assigned to support the contract. The Contractor shall assign resources in order to maintain proper and accurate records related to this contract.

2.3 Subcontract Management: If applicable, the Contractor shall be responsible for any subcontractor and any subcontractor management necessary to integrated work executed under this contract.

2.4 Hours of Work: Workdays are from Monday through Friday excluding US federal holidays. Work hours are from 0730 to 1630 local time.

3.0 Project Specifications & Requirements

3.1 The contractor must provide all personnel, equipment, tools, materials, supervision, transportation, safety equipment, and any other items or services necessary to furnish and deliver one skid-mounted water treatment pilot test unit capable of filtering PFAS, fluoride, and water hardness from Building 1435 drinking water system.

3.2 The contractor must perform a site visit prior to equipment delivery to ensure the Government’s recommended pilot test unit installation location is suitable and capable to support the equipment’s operations.

3.3 The contractor must provide oversight at the Pilot Test Site for equipment off-load, set-up, start-up, disassembly after test completion, and loading of Pilot Test Equipment.

3.4 The contractor must provide Pilot Test equipment insurance coverage for theft, vandalism, flooding, and accidental equipment damage.

3.5 Pilot Test Unit must be self-sufficient to include but not limited to treatment equipment, chemical feed pumps, filtration/backwash storage tanks, chemical storage tanks, pilot equipment piping and connectors, data collection equipment, pressure and flow monitoring devices required for the operation and data collection of the Pilot Test Unit.

3.6 Pilot Test unit must generate minimal solid, and liquid waste from the filtration process and must provide containment of all generated waste.

3.7 Installation, decommission, and operator’s training for Pilot Test equipment must be provided to the Government by the contractor.

3.8 The contractor must provide all consumables needed for water treatment and the Pilot Test process to last the complete duration of testing.

3.9 The contractor must provide to the Government 30-days prior to equipment delivery, a list of all adaptor types and sizes required to connect the Pilot Test Unit to building 1435 potable water system.

3.10 The contractor shall provide a final Pilot Test Summary Report 30-days upon conclusion of testing period and include an expert system recommendation to install a permanent ceramic membrane ultrafiltration unit capable of removing PFAS, Fluoride, and Water Hardeners from building 1435 potable water system.

3.11 Technology needs to demonstrate removal of PFAS constituents using EPA Method 537 – Fluorinated Alkyl Substances.

3.12 All data and results obtained will not be used for distribution or publication.

4.0 Special Requirements

4.1 Safety

4.1.1 Safety: The Contractor and any of its subcontractors (if applicable) shall promptly report pertinent facts regarding mishaps involving Government property damage or injury to Government/Contractor personnel that takes place on an installation. The Contractor shall notify the cognizant Contracting Officer within 24 hours of all mishaps or incidents. The Contracting Officer will in-turn notify the Safety Office. The Contractor shall cooperate in any resulting safety investigation.

4.2 Contractor Access to Installations: Access to DoD installations is limited to personnel with a valid installation access pass. Failure to submit required information to obtain required documentation will result in the exclusion of such employees from the installation until such documentation is obtained. Contractor employees may be subject to personal, and vehicle searched when entering or leaving a DoD installation. If installation access is required, the Government will provide the Contractor with the required information and documents for installation access passes upon award. Subsequently, the Contractor shall provide a list of all employees along working under this contract, along with the required documentation upon receipt of contract award, and no later than 30 days prior to the projected need for any new installation access pass requirements. The Contractor is responsible for maintaining an adequate number of personnel with active installation access passes and adhering to the timeframes stated in this section. The cognizant mission partner is responsible for the coordination of installation access passes. Upon termination of employment, termination or cancellation of the contract, or expiration of the contract the Contractor is responsible for collecting employee installation access passes and turning them in to the CO, or the cognizant mission partner in a timely fashion.

4.3 Shipping Instructions

4.3.1 Shipments shall be FOB Destination

4.3.1.1 All shipping and transit costs must be included as part of the total purchase price submitted to the Government (vendor may either include the shipping in the costs of the items or outline it in a separate line item). Shipping may or may not be combined into a single line item of the required product with no change to total quoted price.

4.3.1.2 Delivery shall be coordinated directly with point of contact provided.

4.3.1.3 The Government will provide the shipping address as part of the solicitation document. Additionally, the Government will provide the vendor with the point of contact at the physical destination delivery address. All information will be provided on the contract.