Pike County Schools FY27 Laptop Lease RFP v2.pdf
PDF 640 KB Posted
- Solicitation number
- PE-55158-NONST-2026-000000005
- Issued by
- Georgia
About this file
This is a Request for Proposal (RFP) issued by Pike County Schools in Georgia for a four-year lease purchase program covering approximately 450 staff laptop computers and docking stations. The district is seeking a turnkey solution that encompasses hardware procurement, lease financing, configuration, deployment services, warranty coverage, and lifecycle support. Proposals must be submitted in person by May 1, 2026 at 11:00 AM at 7452 Highway 19s, Zebulon, GA 30295, directed to the Technology department. Submissions must include three paper copies and one digital copy of the proposal, sealed and clearly marked as an RFP, along with a completed W9 form. The project is expected to begin immediately following vendor award.
Hardware specifications require enterprise-grade devices only, with laptops meeting minimum requirements of Intel Core i5 or better processor, 16GB RAM, 512GB SSD, touchscreen, Wi-Fi 6+, USB-C/Thunderbolt, and Windows 11 Pro; Lenovo devices are explicitly not acceptable. Docking stations must be manufacturer-certified and support three displays with single-cable connectivity preferred. The lease package must include fixed four-year pricing with monthly and annual cost breakdowns, end-of-lease buyout options, refresh/upgrade options, full accidental damage protection covering drops, spills, electrical damage and screen damage, and white glove deployment services including imaging, configuration, hybrid domain join capability, software installation, BIOS/firmware updates, asset tagging, and QA testing. Qualified vendors must demonstrate K-12 experience with 300 or more devices deployed, provide at least two Georgia school district references, possess lease financing capability, and have experience with hybrid domain environments and white glove deployment services. Evaluation criteria include cost, compliance, warranty quality, deployment readiness, and vendor experience.
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Text version
REQUEST FOR PROPOSAL (RFP)
Lease Purchase Program for Staff Laptops and Docking Stations Pike County Schools
1. Introduction Pike County Schools (PCS) is seeking proposals from qualified vendors to provide a four (4) year lease purchase program for approximately 450 staff laptop computers and docking stations. The district is requesting a turnkey solution that includes hardware procurement, lease financing, configuration, deployment services, warranty, and lifecycle support.
2. Project Scope The selected vendor will provide:
- 450 enterprise-grade laptop devices
- 450 manufacturer-compatible docking stations
- 4-year lease financing
- Full white glove deployment services
- Warranty and accidental damage coverage for full lease term
3. Lease Requirements
- Fixed 4-year lease pricing
- Monthly and annual cost breakdown
- End-of-lease buyout options
- Refresh/upgrade options
- Return conditions
4. Hardware Requirements Enterprise/business-class devices only. Lenovo devices are not acceptable.
Laptop Minimum Specs:
- Intel Core i5 or better
- 16GB RAM
- 512GB SSD
- Touchscreen required
- Wi-Fi 6+
- USB-C/Thunderbolt
- Windows 11 Pro
Docking Stations:
- Manufacturer-certified
- Support 3 displays (including 85" HDMI + USB touch panel)
- Power delivery
- Single-cable preferred
5. Warranty & ADP
- Full Accidental Damage Protection (drops, spills, electrical, screen)
- 4-year warranty coverage
- Depot service acceptable
- Vendors must outline turnaround time and claims process
6. Deployment & White Glove Services
- Imaging and configuration
- Hybrid domain join (on-prem AD + Azure AD)
- Software installation
- BIOS/firmware updates
- Asset tagging and engraving
- QA testing
Devices must be fully ready for use upon delivery
7. Delivery
- Central delivery
- No lift gate required
- Devices labeled per district requirements
8. Vendor Qualifications
- K-12 experience (300+ devices) with 2+ GA school references
- Lease financing capability
- Hybrid domain experience
- White glove deployment capability
9. Proposal Requirements
- Itemized pricing
- Lease terms
- Hardware specs
- Warranty details
- Deployment timeline
- Support structure
10. Evaluation Criteria
- Cost
- Compliance
- Warranty quality
- Deployment readiness
- Vendor experience
11. Timeline Project should begin immediately after award.
12. Terms & Conditions PCS reserves the right to reject proposals and select the best value.
13. Submission requirements.
- Deadline for submissions is 5/1/26 at 11:00AM
- Submissions must be submitted in person at 7452 Highway 19s Zebulon, GA, 30295 attention Technology
-Submissions must be sealed and clearly marked RFP upon delivery.
-Submissions must include three paper copies of RFP and one digital copy.
-Submissions must meet all RFP requirements and have a completed W9.
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