NOAA Propane SOW 051711.doc

National Oceanic and Atmospheric Administration (NOAA) Scope Of Work Propane Delivery and Maintenance

1.0 General

1.1 Propane Specification: All propane shall be HD-5 grade propane in accordance with (IAW) applicable governmental and industry standards and specifications including ASTM D1835-05 and GPA 2140-97. Acceptable ranges for the components are:

THT

0 – 50 ppmv*

COS

0 – 2 ppmv*

*Since the propane component is required to be at least 90%, all other components combined are limited to 10%.

** Sulfur odorant should be added only as necessary and not to exceed 128 ppmw.

1.2 The Contractor shall be responsible for all costs of delivering the propane and maintaining the NOAA propane system to include the tank farm up to the building entrance (see Attachment 1).

1.3 Supplier shall provide OSHA-20 Material Safety Data Sheet (MSDS) with proposal.

2.0 Propane Delivery:

2.1 The NOAA propane tank farm is located on Ford Island, Joint Base Pearl Harbor-Hickam (JBPHH). Therefore, the Contractor must follow all JBPHH Contractor requirements and regulations to include base access.

2.2 The Contractor shall deliver propane when requested by an authorized NOAA Facilities Management Branch (FMB) employee and make delivery within 72-hours for routine and 4-hours for emergency services. A delivery schedule may be mutually developed between the successful contractor and NOAA.

Authorized Callers:

Bob Drummond, 808-690-9603

Aaron Kaneao, 808-690-9604

2.3 The delivery hours are Monday through Friday, 0800-1530, excluding Federal holidays. Unless arranged with NOAA otherwise.

2.4 The existing system consists of seven (7) 2,000 gallon propane tanks interconnected with tank isolation valve capabilities and associated propane supply equipment.

2.5 The tank farm is equipped with a keyed access which the Contractor must obtain from the FMB (The key may be issued to the successful Contractor).

2.6 After refueling the Contractor must obtain a signature from the FMB to confirm the delivered quantity and provide a copy of the delivery ticket.

2.7 Only propane meeting the component requirements of the specification in paragraph 1.0 of this document shall be provided. Any damages from contamination of Government furnished equipment shall be the responsibility of the Contractor, including flushing, purging and repair should contamination occur.

3.0 Propane Quantities

3.1 The supplier shall be capable of providing 90,000 gallons of propane per year with heavy use months (January and February) being approximately 8-10,000 gallons per month.

3.2 Quantities are only estimates and should not be used for billing purposes or guaranteed amounts.

4.0 Preventive Maintenance and Repair

4.1 The Contractor shall be responsible for maintaining the Government propane system in good working condition and per applicable National Fire Protection (NFPA), American Society of Mechanical Engineers (ASME) requirements, and other applicable documents.

4.1.1 The system shall be defined as the tanks and above ground piping to include the manifold system, valves, bulkhead and other piping located in the fenced area.

4.1.2 The Contractor shall perform preventive maintenance on the required frequencies and as outlined in the applicable codes and standards.

4.2 The Contractor shall notify and obtain approval from the FMB prior to performing any repairs. Repairs shall be paid under a separate contract.

5.0 Contact information:

5.1 The propane supplier shall provide the name(s) and contact information of the lead employees overseeing this work.

6.0 Evaluation Criteria:

6.1 This contract shall be awarded based on the following criteria (Prospective Contractors shall submit supporting documentation): Experience, Past Performance, and Price.

1.

Experience The Government’s evaluation of experience will be a subjective assessment based upon information supplied by the offeror in their response to this solicitation. Thus, Offerors must supply complete descriptions of previous work experience, especially with work on Pearl Harbor and Government agencies. The Government may perform a site visit to prospective offeror’s locations to evaluate their capabilities and performance and reserves the right to verify the cited experience.

To facilitate the assessment of an offeror's experience, the following scale of experience rating factors will be utilized:

Description

Experience is in work extremely similar, in terms of size, scope and complexity, to the Government's requirements under this solicitation.

Experience is in work very similar, in terms of size, scope and complexity, to the Government's requirements under this solicitation.

Experience is in work somewhat similar, in terms of size, scope and complexity, to the Government's requirements under this solicitation.

Experience is in work slightly similar, in terms of size, scope and complexity, to the Government's requirements under this solicitation.

Experience is in work neither similar nor relevant, in terms of size, scope and complexity, to the Government's requirements under this solicitation.

2.

Past Performance

Past Performance is defined as a measure of how well the offeror has performed and satisfied its customers. The Government’s evaluation of an offeror’s past performance will be a subjective assessment based upon information provided by the references supplied by the offeror in response to this solicitation and other past performance information available to the Government. The government will also use other information which may be available from a variety of other public and private sources. This criterion includes, but is not limited to, factors such as:

Quality of Service – Ability to deliver fuel given supply shortages and extreme situations, compliance with contract requirements; effectiveness of offeror’s quality control plan/program, conformance to standards of good workmanship; accuracy; and no performance deductions taken for quality issues, etc.

Personnel Management - Effective and efficient management of work force; work force properly trained and given proper direction to ensure that required tasks are successfully performed; responsive to contract requirements; reasonable/cooperative behavior; absence of staffing shortages; low employee turnover; etc.

Cost Control - Billings are current and accurate; complete and timely; cost efficiencies implemented; etc.

Timeliness of Performance – Reliable, responsive to technical direction; adhered to the contract schedule; contract deliverables completed/provided on-time; no performance deductions taken for timeliness issues, timely contract administration.

Business Relations - Effective and efficient management; responsive to contract requirements; cooperative behavior; flexible; pro-active behavior; responsive to inquiries, prompt notification of problems and problem resolution, customer satisfaction, etc.

It is incumbent upon the offeror to ensure that the appropriate points-of-contact for all references are accurate and that they are notified that they may be contacted relative to this solicitation.

To facilitate the assessment of an offeror's past performance, the following past performance rating factors will be utilized:

Description

Outstanding – Past performance clearly and consistently exceeded customer expectations.

Excellent - Entirely favorable past performance.

Good - More favorable than unfavorable past performance.

Neutral –No record or inconclusive record (favorable and unfavorable past performance approximately equal) of past performance.

Poor – More unfavorable than favorable past performance.

Unsatisfactory – Entirely unfavorable past performance.

3.

Price

The Government will evaluate offers for award purposes by adding the total price for all Option Years to the total price for the Base Year. This includes all prices proposed in this document. Evaluation of options shall not obligate the Government to exercise the option(s). Proposed prices will not be point-scored in the evaluation process.

Offerors are advised that unrealistically low offers may be construed as indicative of a significant lack of understanding of the requirements of this solicitation/contract and will be considered in determining the risk inherent in awarding a contract to such an offeror.

Base Year:

Propane Price: ______________per gallon

Preventive Maintenance: ____________ Lump Sum Option Year 1:

Propane Price: ______________per gallon

Preventive Maintenance: ____________ Lump Sum Option Year 2:

Propane Price: ______________per gallon

Preventive Maintenance: ____________ Lump Sum Attachment 1