Physician SOW.pdf

PHYSICIAN SERVICES

STATEMENT OF WORK

Subject

The Federal Bureau of Prisons (BOP), Field Acquisition Office (FAO), in Grand Prairie, Texas, intends to establish a Blanket Purchase Agreement (BPA) against an existing Federal Supply Schedule (FSS) Contract for the provision of one (1) Physician for Physician Services for the Adults in Custody (AIC) at the Federal Correctional Institution (FCI) Marion, located at 4500 Prison Road, Marion, IL 62959. General information regarding the Federal Bureau of Prisons (BOP) facilities can be located at www.bop.gov.

Place of Performance

FCI Marion 4500 Prison Road Marion, IL 62959

The Physician Services will be performed in the Health Services Department at FCI Marion.

Schedule

A session is defined as one hour. The contractor is estimated to provide twenty (20) sessions per week. They will work two (2) days per week for 48 weeks in a calendar year. The schedule will consist of 10 session days, Monday through Friday (except Federal Holidays), with a 30-minute unpaid lunch period, on a as needed basis for 120 workdays within the first year, and 120 workdays in Performance Period 1, not to exceed 240 workdays in a 24-month period. Any time worked in a day, constitutes one (1) day. The Contracting Officer’s Representative (COR) and the Health Services Administrator (HSA) will be responsible for defining the weekly schedule.

These schedules are subject to change based on the variable needs of the institution and the unpredictable nature of the correctional environment. Upon agreement, any changes to the schedules must be coordinated with the COR assigned under the contract.

Due to the nature of the correctional setting, work performance delays may be experienced. Such delays may include but are not limited to inclement weather, electrical or mechanical problems, or other security matters. When the contractor reports to the institution but is unable to perform services due to such delays, the contractor will be paid for one session. Normally, any remaining sessions for that day will be suspended, the contractor will be free to leave, and the contractor will not be paid for the remaining unperformed sessions. However, if the institution requests that the contractor remain at the institution for eventual performance, the contractor shall be paid for such sessions. In the event of any absence, the contractor may make up his/her time so long as it does not exceed 40 hours in any given week. The government may seek contractual remedy if the contractor fails to provide coverage.

Education and Experience

The contractor will provide a Physician with knowledge, skills, abilities, and a current and valid license to practice medicine. The contractor must specifically identify the individual who will be performing these services under any subsequent contract award. The contractor must provide http://www.bop.gov/ proof that the candidate meets all qualifications. The candidate’s name and qualifications must be submitted at the time the quote is submitted. The contractor must submit a resume with their quote and photocopies of documents evidencing education, license, certification, and training.

The contract Physician is responsible for submitting an updated license to the HSA as the license is renewed.

Health Requirements

The contractor shall be free of communicable diseases. Any individual who subsequently develops a medical condition that might reasonably be expected to place other workers, AICs, or the public at risk shall be immediately removed from affected activities. In any such case, the contractor shall be responsible, at no additional cost to the institution, for securing the services of any replacement personnel required to perform this contract.

The contractor may be required to submit to testing for/or provide evidence acceptable to the clinical director of recent testing for tuberculosis or other communicable diseases. Failure to submit to testing for or providing acceptable evidence of recent testing for or immunity to selected communicable diseases shall be grounds for denying access to AICs. The contractor shall immediately inform the Contract Officer’s Representative (COR) and Administrative Contracting Officer, in writing, of any adverse action taken by any regulatory body involving certification. This includes, but is not limited to, suspensions, revocations, and restrictions on licensure as a Physician.

Description of Duties

The contractor will be responsible for providing in-house medical care for the AIC population.

The contractor will perform complete physical examinations, collect comprehensive medical and social history to include a review of all body systems, perform physical assessment in correlation with historical findings, record preliminary objective findings, examine and order appropriate diagnostic testing, and provide necessary treatment and/or medications as required. The contractor will refer selected cases to consultant specialists when necessary and refer AICs requiring hospitalization to a community hospital and to an appropriate admitting physician. All duties shall be performed in accordance with standards and methods generally accepted within the field of medicine and in compliance with all Federal and State policies and regulations. The contractor shall adhere to all standards and regulations associated with any Accrediting Body and American Correctional Association Foundation/Core Standards for Adult Correctional Institutions. Due to BOP Health Services policies, history, and evaluations, they shall be completed as scheduled. Detailed medical record documentation must be maintained. The HSA and the COR shall monitor the contractor’s performance.

The contractor will document accurately and thoroughly in the electronic medical record and complete all documentation by the end of the workday. Any recommendations for further diagnostic testing and/or treatment will be made in the appropriate section of the electronic record, pending review by the Utilization Review Committee.

Attire

The contractor is expected to wear professional clothing while on duty (scrub uniforms are approved). The attire worn shall also be appropriate for the correctional environment where the contractor will perform.

Patient Management

The contractor will receive patients, explain procedures to alleviate undue anxiety and submit reports and evaluations as requested. The contractor will be responsible for following directives and complying with the Bureau of Prisons Health Services Manual, local institutional mandates, and the Health Services Department’s policies in the management of all patient encounters.

Patients shall be afforded impartial access to treatment or accommodations that are available or medically indicated, regardless of race, creed, sex, national origin, or religion. Staffing shall be commensurate with the expected needs of the patients and within the scope of services offered.

The contractor shall NOT provide information to the AIC(s). If the situation arises where AIC(s) are required to be provided with information, the Clinical Director, Health Services Administrator (HSA), or COR shall provide any information the AIC(s) are to receive. The contractor is required to maintain an open line of communication with the Clinical Director, HSA, and COR.

Adults in Custody (AIC) Management

The provision of services will require frequent and unsupervised contact with AICs. The contractor shall not be responsible for the management of any AICs other than to ensure AICs involved within the contract’s scope of work abide by all rules to ensure their safety and well-being. The successful contractor shall attend the Institution Familiarization Orientation program prior to assuming institution involvement. Reimbursement to the contractor for the time spent in the institution orientation or other specific security-related training will be at the contract rate, prorated hourly. The contractor may, at any time, be removed from the institution at the discretion of the CEO. The contractor is to constantly be aware of security and maintain a professional relationship with AICs at all times. Any violation of the institution's rules and regulations is to be brought immediately to the attention of any Government employee employed at the institution. The contractor will be required to provide documentation to the COR, or designee, of any infractions of institutional rules and regulations by AICs for proper action.

Institution Security

The contractor shall agree to all regulations prescribed by the institution for AICs' safety, custody, and conduct. The contractor will be required to operate a system of records as identified for medical treatment documentation and will require adherence to the Privacy Act of 1974. The contractor will be required to sign in and out of the institution for accountability purposes. A badge will be issued and always worn for proper identification.