SOW 2024 - 2027.pdf

Equipped with a continuous temperature monitoring system that records temperatures at least once every four hours. The PHS Indian Hospital shall verify continuous Blood storage temperatures of the refrigerator and shall maintain such documentation for five years. PHS Indian Hospital agrees to provide blood storage records to United Blood Services upon request. These documents may be required during inspections by regulatory agencies. Further, PHS Indian Hospital agrees to maintain whole blood and red blood cells at the temperature of 1 to 6 degrees Centigrade as appropriate. PHS Indian Hospital will notify United Blood Services of any temperature deficiencies regarding consigned products within 24 hours of the occmTence and agrees not to return blood products subjected to temperature outside the required temperature range unless approved for return by United Blood Services.

b. Return of Blood:

The USPHS Indian Hospital at Pine Ridge may return unused consigned units of blood Providing the following considerations are met:

1. Proper temperature requirements have been maintained.

2. The integrity of the unit container has been maintained and the label has not been defaced.

3. At least one crossmatch segment remains, unless the blood center laboratory has approved use of the last crossmatch segment.

4. Blood components are inspected at the time of packing and packed in accordance with BSI policies and procedures regarding the shipment of blood components.

The USPHS Indian Hospital will document such inspections and agrees not to return units to UBS which appear unsuitable.

C-4 Problem Reporting:

HIV Notification: If it is detennined by the Blood Services center that potentially HIV Infectious units of blood were provided to the hospital, UBS will notify the hospital of such units. For the purpose of this statement of work, a potentially HIV infectious unit of blood shall be any unit of blood that was provided by a donor who now tests confinned positive for HIV according to licensed or approved test for HIV. This notification process will comply with the requirements as defined by the U.S. Food and Drug Administration. Where required or allowed by law, notification to the Hospital may be provided through a State Depatiment of Health or similar governmental agency.

C-5 Equipment Schedule: Pine Ridge PHS Indian Hospital 607 Indian Health Rd US Highway 18 Pine Ridge, SD 57770 Attention: Laboratory

C-6 Invoice Submissions:

a. The contractor shall submit an original invoice to Invoicing Payment Platform electronically: www.ipp.for.fiscal.treasury.gov

b. The contractor agrees to include the following information on each invoice:

1. Contractors name

2. Invoice number and invoice date

3. Government contract number, or other authorization for delivery of property and/ or services.

4. Description (including dates of service), cost or price, and the quality of property and/or services actually delivered or rendered.

5. Shipping and payment tenns

6. Duns number and Taxpayer ID Number (TIN); and

7. Contact name (where practicable), title and telephone number.

Payment shall be made by the Invoicing Payment Platform (IPP)electronically. A mailed copy can also be sent to Aberdeen Area Financial Management Branch, Room

309, Federal Building , Aberdeen, SD 57401, not required when utilizing the IPP system.