PHPA__3429__IFB_MDEHDI_Bid_Board_Notice_eMMA_Post.pdf

BID BOARD NOTICE

PROCUREMENT ID NUMBER: PHPA 3429/BPM050686

ISSUE DATE: April 14, 2025

TITLE: American Sign Language for the Maryland Early Hearing Detection and Intervention Program

DUE DATE: April 28, 2025, at 2:00 PM EST Local Time.

THIS SOLICITATION SHALL BE MADE IN ACCORDANCE WITH THE SMALL PROCUREMENT

REGULATIONS DESCRIBED IN COMAR 21.05.07

Brief Description of Services:

The Maryland Department of Health (MDH or the Department), Office of Children and Youth with Specific Health Care Needs (OCYSHCN) is seeking the services of a vendor to provide at least 40 hours of American Sign Language (ASL) interpretation services for the Maryland Early Hearing Detection and Intervention (EHDI) Program for the period of July 1, 2025, to June 30, 2026.

I. PROCUREMENT OBJECTIVES

A. Issuing Office

Maryland Department of Health 201 West Preston Street Baltimore, Maryland 21201

The Contract Monitor:

Noadya Legrand CYSHCN Coordinator 201 West Preston Street Baltimore, Maryland 21201

The sole point of contact in the State for purposes of this solicitation is the Procurement Officer.

Augustus Woyah

Prevention and Health Program Administration

Maryland Department of Health

201 West Preston Street, Baltimore, MD 21201

Phone: 410-767-5063

Email: augustus.woyah@maryland.go

B. Submission Deadline

An original copy of the bids MUST be received via eMMA by 2:00 PM Eastern Time on April 28, 2025, in order to be considered.

II. GENERAL INFORMATION FOR VENDORS

A. Contract

1.The contract resulting from this solicitation shall be a fixed price.

2.The Department reserves the right to reduce or withhold contract payment in the event the Contractor does not provide the Department with all required deliverables within the time frame specified in the contract or in the event that the Contractor otherwise materially breaches the terms and conditions of the contract.

B. Submission of Bids

An original copy of the bid MUST be received via eMMA by 2:00 PM. Eastern Time on April 28, 2025, in order to be considered.

All submissions will be accepted via eMMA.

https://emma.maryland.gov/page.aspx/en/usr/login?ReturnUrl=%2fpage.aspx%2fen%2fbuy%2fhom epage For technical support or questions please contact: emma.helpdesk@maryland.gov

C. Vendor Experience and References

The vendor MUST list three references in the transmittal letter. Reference letters must include the name of the contact, the type of service when the service was offered, and overall experience.

D. Transmittal Letter

A transmittal letter prepared on the Bidder’s business stationery MUST accompany the bid. The purpose of this letter is to transmit the bid and references; therefore, it should be brief. The letter shall be signed by an individual or corporate officer who is authorized to bid this form to all statements, including services, material availability, timeliness and prices contained in the bid.

E. Selection Process

The contract resulting from this solicitation shall be awarded to the responsible and responsive bidder whose bid meets the requirements noted in this solicitation document, and is the most favorable bid price (lowest cost).

https://emma.maryland.gov/page.aspx/en/usr/login?ReturnUrl=%2fpage.aspx%2fen%2fbuy%2fhomepage https://emma.maryland.gov/page.aspx/en/usr/login?ReturnUrl=%2fpage.aspx%2fen%2fbuy%2fhomepage mailto:emma.helpdesk@maryland.gov

III. TECHNICAL SPECIFICATIONS

A. SCOPE

The State is issuing this solicitation for the purposes of obtaining American Sign Language interpretation services for the Maryland Early Hearing Detection and Intervention Program (MD EHDI). MD EHDI staffs an advisory council which includes several members whose primary language is ASL. At a minimum, interpretation services will be needed for forty (40) hours throughout the contract year. A calendar of planned meetings will be provided at the start of the contract, with the potential for ad hoc meetings to be added.

1. The Bidder must provide proof with its Bid that the following Minimum Qualifications have been met:

a. The Bidder shall list working knowledgeable experience of outlined deliverables. As proof of meeting this requirement, the Bidder shall provide with its Bid three (3) references from the past five (5) years able to attest to the Offeror’s experience in providing ASL interpretation services.

b. The Bidder shall be certified by the Registry of Interpreters of the Deaf. As proof of meeting this requirement, the Bidder shall provide with its Bid a copy of the certification.

2. Upon selection, the Contractor shall:

a. Provide American Sign Language interpretation services at all MD-EHDI Advisory Council meetings.

b. Provide American Sign Language interpretation services at all pre and post MD-EHDI Advisory Council meetings.

c. Provide American Sign Language interpretation services at ad hoc meetings, given that the program provides three business days’ notice.

d. Provide American Sign Language Interpretation services at all state and jurisdiction meetings.

BID PAGE

Price is based on Section III Technical Specifications

TOTAL BASE PRICE $__________

Bid Price Authorized by:

Name/Title____________________________________________________

Signature________________________________Date_________________

Address______________________________________________________

City, State, Zip________________________________________________

Federal ID #:__________________________________________________

Phone Number/Fax Number______________________________________ eMMA#_______________________________________________________

E-mail Address________________________________________________

THE STATE OF MARYLAND ENCOURAGES

MINORITY BUSINESS ENTERPRISES TO

PARTICIPATE IN THIS PROCUREMENT PROCESS.