Pheasant_Criteria for Selection of Vendors-Final.pdf

Criteria for Selection of Vendors

For Purchase of Pheasants by the

Massachusetts Division of Fisheries & Wildlife FY2018

Massachusetts Division of Fisheries & Wildlife Page 1

Criteria are to be based on Massachusetts Agricultural Preference in accordance with MGL ch. 7, s 23B. Further, all bidders are ranked based on cost, quality of birds, quality of vendor service, and proximity; each category carrying equal weight. Rankings are based on a 4 point scale.

Bidders ranking 4 th or above will all receive 1 point.

The vendor(s) with highest number of points will be awarded the bid. In the case of a tie, the low bidder wins the bid, unless one of the bidders has a rating of “unacceptable” for quality of birds and/or quality of service; in which case the bidder without a rating of “unacceptable” would win the bid.

Massachusetts Agricultural Preference – preference is given to qualified vendors operating in

Massachusetts in accordance with MGL ch. 7, s 23B.

Cost

4 point lowest bidder

3 points 2 nd lowest bidder

2 points 3 rd lowest bidder

1 points 4 th lowest bidder and below

Quality

Evaluation of Quality of Birds and Quality of Service will be based on the following: a. any past experience between the Massachusetts Division of Fisheries and Wildlife (MassWildlife) and the bidder or b. from references the bidder provides to MassWildlife. References must be representative of the quantity, quality, and type of birds and services in which the bidder is indicating they can supply. Only bidders in which MassWildlife has had past experience can receive a ranking of excellent.

Quality of Birds

4 point - Excellent

All birds in excellent condition, fully feathered, strong fliers, all meet bid criteria, few box mortalities.

3 points - Acceptable

a. Most birds in good condition fully feathered, strong fliers, mostly meets criteria, few box mortalities.

b. Vendor has at least 3 years experience and references indicate acceptable quality birds as described above.

2 points - Fair

a. Few birds are poorly feathered, poor fliers, underweight in most shipments or a few deliveries of boxes with birds in unacceptable condition.

Massachusetts Division of Fisheries & Wildlife Page 2

b. Vendor has not had 3 years experience, but each of two references indicate acceptable quality birds as described above.

1 points - Unacceptable

a. Most birds are poorly feathered, poor fliers, underweight – do not meet criteria.

b. Vendor has not had 3 years experience, and each of the references indicate unacceptable quality birds as described above.

Quality of Service

4 point - Excellent

Vendor cooperative, birds always delivered on time and on date specified, box mortality birds replaced immediately. Correct number of birds always delivered.

3 points - Acceptable

a. Vendor cooperative, birds usually delivered on time, birds always delivered on date specified. Correct number of birds always delivered.

b. Vendor has at least 3 years experience and references indicate acceptable quality of service as described above.

2 points - Fair

a. Vendor cooperative, birds sometimes not delivered on time, birds sometimes not delivered on specified dates, count of birds sometimes short, contract for number of birds fulfilled, box mortality birds replaced.

b. Vendor has not had 3 years experience, but references indicate acceptable quality of

1 points - Unacceptable

a. Vendor often uncooperative, birds not delivered on time, birds sometimes not delivered on specified dates, count of birds to be delivered sometimes short, contract for number of birds not fulfilled, box mortality birds not replaced.

b. Vendor has not had 3 years of experience, and references indicate unacceptable quality of

Proximity – distance to pick-up or delivery sites:

4 point 0 – 50 miles

3 points 50 – 100 miles

2 points 100 – 150 miles

1 points 150 – 200+ miles

Massachusetts Division of Fisheries & Wildlife Page 3

FWE-FY2018- Pheasant --Request for Response

RFR ID#: DFW-2017-023

Evaluation Tally Sheet

Adult Pheasant

Vendor Rank Cost Quality of birds Quality of Service

MA Ag Preference Proximity Total Points

8-week old Pheasant

Vendor Rank Cost Quality of birds Quality of Service

MA Ag Preference Proximity Total Points