Phase 5 Pre-Proposal Conference 8-2020.pdf

DESIGN-BID-BUILD PHASE 5 ADDITION TO EXISTING PARKING

STRUCTURE

VACHS – SAN JUAN, PR

SOLICITATION # 36 C10F20R0048

PROJECT NO. 672-085E

PRE-PROPOSAL CONFERENCE

Jeff Carrington, PE CFM ERO Program Manager

Derek Underwood CFM ERO Senior Contracting Officer

Carlos Montenegro, PE CFM Senior Resident Engineer

Daniel Cardona CFM Resident Engineer

Cristian Agosto CFM Resident Engineer

CFM/ RE Office Project Management Team

Contractual Requirements Acquisition Requirements

OSDBU

Submission Disclaimer Submission Requirements

VAAR 809-406.2

Technical Requirements Project Overview Project Scope Phasing Diagram Phases 1a-1f Phases 2a-2e Phase 2 Note: Hospital Loading Dock Access Site View Site Access View Looking North- Phases 4 and 5 View Looking Northeast- Phase 4 View Looking Northeast – Phase5 View Looking Northeast – Phases 4 & 5 Exterior Façade Concept

Table of Content

Contractual Requirements

• The basis for award will be FAR 15 Best Value with Trade-Offs utilizing source selection procedures.

• The government will award a contract resulting from the solicitation to the responsible Offeror whose offer conforms to the solicitation requirements and will result in the best value to the government considering Experience in Relevant Projects, Project Management Plan, Past Performance on Relevant Projects, and Price.

• All technical and non-price factors, when combined, are significantly more important than price.

• The government reserves the right to make cost/technical trade-offs that are in the best interest and advantageous to the Government.

• A price found to be either unreasonably high or unrealistically low in relation to the proposed work may negatively impact the Offeror’s ranking.

• The proposed is 100% Total Small Business Set-Aside and will be a firm fixed price contract.

• CLIN 001 BASE BID: General Construction New Parking Structure

– To provide maximum flexibility with scope award, the project has been broken into a

Base Bid and two (2) Add Alternates are numbered CLIN 002 and CLIN 003

• RFP Due Date

– September 11, 2020 at 2:00 P.M. EDT

• Proposal Must Be Signed By Officer Of Your Company

• Reference Past Performance Questionnaires Are Also Due By This Time And Date

• Send Reference Questionnaires Out As Soon As Possible

• Return to CO Via E-mail

• Bid Bond/Bid Guarantee (SF 24)

– 20% of the offer price but shall not exceed $3,000,000

– NAME OF PRINCIPAL MUST BE IDENTICAL WITH NAME ON CONTRACT OR BID

– Make sure you are in compliance with Far Part 28

• Annual Representation and Certification

• SAM Registration

• Federal Acquisition Regulations require that federal contractors register in the

System for Award Management (SAM) database at http://www.SAM.gov and enter all mandatory information into the system. Award cannot be made until the contractor has registered.

• Veteran Owned Business

– Vendor Information Pages (VIP)

– https://www.vip.vetbiz.va.gov/

– Must be registered in VIP prior to submission

• Construction Wage Rate Requirements in accordance with Executive Order 13658 cited in the wage determination of the solicitation.

• Buy American Act Applies

• Bonds (within 10 calendar days after award)

– Performance Bond 100%

– Payment Bond 100%

– NAME OF PRINCIPAL MUST BE IDENTICAL WITH NAME ON CONTRACT OR BID

– For this solicitation only, ensure that electronic copies of all pages of the bonds, front and back, are transmitted with your package. The paper copies of all bonds should also be included in your hard copy delivery documents.

• Liquidated Damages

– $5,000.00 for each calendar day of delay

• Requests for Information (RFI’S)

– Questions Due: August 25, 2020, at 4:00 PM EST

Email to : Derek.Underwood2@va.gov

The subject line to read RFP #: 36C10F20R0048

• Office of Small and Disadvantaged Business Utilization (OSDBU) Washington, D.C.

http://www.va.gov/osdbu/

• Contact OSDBU for information on

– Joint Ventures

– Teaming Agreement

– Mentor Protégée (See VAAR 819-71)

– CVE verification

Office of Small and Disadvantaged Business Utilization (OSDBU)

• Electronic submission of proposals by email to Contracting Officer

– SF 1442 (pages 1-2 and pages 7-11)

– Signed Amendments

– Bid Guarantee/Bid Bond

Original bid bond mailed to address in solicitation by proposal due date and time

– Technical Proposal

No cost information in Technical proposal (TABS A-D) TABS: F, BID BONDS, G, Certificate of Corporate Principal/Authority, H, Compliance Statement Organize your proposal in accordance with the criteria listed under

Instructions, Conditions And Other Statements To Bidders/Offerors, Part II Proposal Information of the RFP

Submission Requirements

Technical factors:

1. Experience in Relevant Projects

2. Project Management Plan (Subfactors: Construction Approach; and

Management Approach; and Prime Contractor Self Performance and Subcontracting

3. Past Performances on Relevant Projects

• Volume II – Price Proposal

– SF 1442, CLIN prices, Cost Proposal Breakdown, Include any JV, Agreements, Reps and Certs and Bonds

• Other Documents

– Representations and Certification completed in SAM

– Joint Venture (registered in Vetbiz prior to proposal submission); approved

Teaming Agreement; approved Mentor-Protégé Program

Submission Requirements

DISCLAIMER

Offerors Are Strongly Cautioned To Carefully Read The Requirements Of The Solicitation And Comply Accordingly

(a) In addition to the causes listed in FAR 9.406-2, the SDO may debar contractors, based upon a preponderance of the evidence, for

(1) Misrepresentation of Veteran-owned small business (VOSB) or service- disabled, Veteran-owned small business (SDVOSB) status; or

(2) Any deliberate violation of the limitation on subcontracting clause requirements for acquisitions under subpart 819.70.

(b) The SDO shall debar for a period of not less than five years, pursuant to 38 U.S.C. 8127(g), Enforcement Penalties for Misrepresentation, any business concern that has willfully and intentionally misrepresented the status of that concern as a small business concern owned and controlled by Veterans or as a small business concern owned and controlled by service-disabled Veterans pursuant to this subsection.

(1) “Willful and intentional” misrepresentations, for the purpose of debarment actions taken pursuant to subsection (b), are defined as misrepresentations concerning the status of the concern as a small business concern owned and controlled by Veterans or as a small business concern owned and controlled by service-disabled Veterans resulting in an admission, criminal conviction, civil judgment, or administrative decision related to fraud or other criminal acts.

(2) Debarment of a business concern pursuant to subsection (b) shall include the debarment of all principals in the business concern. Debarment shall be for a period of not less than five years.

VAAR 809-406-2

Cause for Debarment

Technical Requirements

Project Overview

• The structure will be an addition to the existing Phase 4 parking garage structure.

• Phase 5 will accommodate approximately 776 vehicles.

• Proposed structure shall consist of :

– Augured reinforced concrete piles

– cast-in-place post-tensioned concrete beams and slabs

– cast-in-place concrete columns and shear walls

– seven (7) parking decks

• Estimated cost for this project is between $20,000,000 and $50,000,000.

• Construction duration will be 1,277 calendar days after Notice to Proceed.

Project Scope

• Demolition and removal of a 30,000-gallon underground fuel oil storage tank.

• New hazardous material holding modular buildings (seven 7 containers/approximately 1000 SF) shall be provided, and the existing hazardous storage building must be demolished.

• A construction operation office complex including 8 double-wide and 2 single-wide mobile trailers shall be provided.

• Construction activity shall allow for maintaining full operation of the existing facility:

– Maintain access to existing Admin Lots.

– Maintain access to existing loading dock area.

– Do not interfere with ongoing major project Phase 3 and its staging areas.

Phasing diagram

Phase 1a: Environmental Permit Procurement

• Approximate duration of 60 days.

• Refer to Specification 01 57 19 and 01 57 19.01.

• Provide and maintain, during the life of the contract, all permits required by the local jurisdiction and VACHS.

• The following are some of the documents and evaluations that are required for Phase 5:

1. Multiparking Garage Environmental Assessment Document. Provided by the VA.

2. Asbestos and Lead No presence Certification for Phase 5.

3. Prepare a pre-consult evaluation for OGPe* submittal.

4. Prepare a REA for OGPe* submittal.

5. Prepare Incidental Extraction Permit (San Juan Municipal submittal)

6. Underground Storage Tank Closure Permit (30,000 gallons-Diesel Tank) for Puerto Rico

Department of Natural Resources and Environment. Former Puerto Rico Environmental Quality Board.

7. Notice of Intent (NOI) NPDES Construction Permit-Stormwater

8. General Consolidate Permit Application for OGPe* submittal.

9. Asbestos Cement Piping (entrance to loading area and near the UST) has an abandoned ACM piping section. Refer to Civil Drawings.

* OGPe = Permit Management Office of Puerto Rico (Oficina de Gerencia de Permisos de Puerto Rico)

• Approximate duration of 30 days.

• Contractor shall inspect and stabilize the temporary retaining wall along the north face of phase 4.

• Contractor shall maintain the temporary retaining wall until it is demolished to install the phase 5 garage foundations.

Phase 1b

• = Erosion

• = Damaged steel plates supporting lagging boards

• = Missing/damaged lagging walls

EXISTING PHASE 4

STRUCTURE

1b1b

• Approximate duration of 120 days

• Order, prepare site and install REO Trailer Village

Phase 1c

Phase 1c

• Approximate duration of 120 days.

• Order, prepare site and install Hazmat Containers.(Note: the existing Hazmat Building will stay in operation for use by the hospital until the new Hazmat containers are installed, commissioned and accepted for use by the hospital) Refer to drawing LS110 and Spec 13 27 00.

• GENERAL REQUIREMENTS FOR ALL HAZMAT CONTAINERS

(INCLUDING FLAMMABLE LIQUID CONTAINERS AND NOT

FLAMMABLE LIQUID CONTAINERS):

A. SEE AP101 FOR GENERAL HAZMAT CONTAINER LOCATION

INFORMATION. EXACT LOCATION TO BE DETERMINED BY THE VA.

B. MOUNT A 5 LB. ABC FIRE EXTINGUISHER WITHIN 75' OF, BUT NO

CLOSER THAN 25', FROM EACH HAZMAT CONTAINER. LOCATION TO

BE APPROVED BY VA RESIDENT ENGINEER.

C. INSTALL A TELEPHONE/INTERCOM CALL BOX CONNECTED TO THE

HOSPITAL SECURITY CENTER WITHIN 75' OF EACH HAZMAT

CONTAINER. LOCATION TO BE APPROVED BY VA RESIDENT

ENGINEER.

D. A FIRE HYDRANT SHALL BE LOCATED WITHIN 150' OF EACH HAZMAT

CONTAINER.

E. ATTACH A "NO SMOKING" SIGN ON EACH HAZMAT CONTAINER.

Phase 1d

Existing Hazmat location

New Hazmat location

EXISTING PHASE 4

STRUCTURE

1 2

• Demo the existing Diesel Pump and 30,000 gallon underground fuel oil tank.

Phase 1e

• Approximate duration of 30 days.

• Initiate the underground electrical service relocation (pulling conductors/ feeders) described on Sheets ES-100 and ES-101 at manholes 10, 11 and 12.

• The electrical service relocation work called for on sheets ES-100 and ES-101 for manholes 10, 11 and 12 shall be completed before progressing to phase 2 work.

• Driveway R1 will be kept in service before starting Phase 2 work.

*This phase does not include excavation nor demolition.* For the remainder of the electrical site work refer to Phase 2c.

Phase 1f

• Approximate duration of 150 days.

• Site demolition & Utility relocation Area

A.

• Start Pile and Pier cap work at N/15 and

N14 by coordinating the temporary closure of Driveway R-2 loading dock access.

• Complete this work or any other work near/adjacent to driveway R-2 access to the loading dock at this time, prior to closing Driveway R-1.

• Foundation/Site work is not allowed at or near both loading dock accesses at the same time.

• Once access to the loading dock is restored from Driveway R-2, Driveway R-1 can be closed to proceed with Area-B work adjacent to driveway R-1. Coordinate road and access closings with the REO.

Phase 2a

N/15 & N/14

• Foundation work Area A: Before closing driveway R-1 to Loading Dock Traffic, start the excavation work and install the piers and pier caps for columns N14 and N15.

• After the piers and pier caps and columns for N14 and N15 are installed and the driveway access to the loading docks from driveway R-2 is restored, Driveway R-1 access to the loading docks can be closed and excavation and installation of the garage foundation can proceed.

Phase 2b

• Approximate duration of 60 days.

• Complete remaining Site demolition & Utility relocation Area B.

• Work will include the remainder of the electrical site work included but not limited to installing the duct bank and HH-N and

HH-E.

Phase 2c

• Approximate duration of 60 days.

• Foundation work Area B.

Phase 2d

• Approximate duration of 792 days.

• Continue with vertical construction of the garage.

Phase 2e

• After Completion of the phase 1 work, Driveway R- 1 can be closed when required for installation of grade beams under Driveway R1, HH-E and HH-N.

• Access to the Hospital loading dock and existing garage shall be from Urban Train San Francisco Station Access Street around the existing garage.

• Refer to 01 00 00 para. 1.15 USE OF ROADWAYS.

• While Driveway R-1 is shut down access to the

Hospital Loading docks will always be maintained using driveway R-2.

• Until Driveway R-1 is reopened for daily use the Contractor will provide two Safety Flagmen at F1 and F2 between the hours of 7:00 am and 6:00 PM Monday through Friday to control traffic flow along the service route R2 between the parking garage and the emergency generator plant to the loading dock and the emergency/service route to the South Bed Tower.

Phase 2 Note:

Hospital Loading dock access:

ADMIN BUILDING

EXISTING PHASE 4

PARKING STRUCTURE

EXISTING

HOSPITAL

BUILDING

ENTRANCE ROAD FOR

LOADING DOCK AND

ADMIN BUILDING

ACCESS

CA

SI

A

ST

RE

ET

LOADING

DOCK

PHASE 5 PARKING

STRUCTURE

NEW HAZARDOUS

MATERIALS STORAGE

BULDING

ONGOING PHASE 3

CONSTRUCTION AREA/

TOWER CRANE LOCATION.

PHASE 5 PARKING STRUCTURE

OVERHANG LEVELS 4-7

SE

RV

IC

E

RO

U

TE

SERVICE ROUTE

SERVICE ROUTE

REO

TRAILLER

VILLAGE

DRIVEWAY R-1

DR

IV

EW

AY

R -2

Site View

ADMIN. BUILDING

SE

RV

IC

E

RO

U

TE

SERVICE ROUTE

NEW EMERGENCY/

SERVICE ENTRANCE

LO

AD

IN

G

D O

CK

EX. ADMIN & LOADING

DOCK ACCESS ROUTE

PHASE 5

PHASE 4

DRIVEWAY R-1

DR

IV

EW

AY

R -2

LOADING

DOCK

Site Access

GATE 3

View Looking North – Phases 4 & 5

View Looking Northeast – Phase 4

View Looking Northeast – Phase 5

View Looking Northeast – Phases 4 & 5

West Elevation View from Casia St.

Exterior Façade Concept

PHASE 5 PHASE 4 EXISTING STRUCTURE

Questions?

Send email to KO at derek.underwood2@va.gov