Phase 2 Pre-Proposal RFIs - DB Refresh Lake Baldwin Pharmacy Finishes - Final.pdf

RFIs – Phase 2 36C24825R0169 - DESIGN-BUILD (DB) CONSTRUCTION: Project 675-26-100 - Refresh Lake Baldwin Pharmacy Finishes

1. Will this Pharmacy Service consist of either Inpatient or Outpatient Support. Based on the site visit, it appears this is for Outpatient. Please confirm.

VA Response: Both inpatient and outpatient.

2. If this is for Inpatient Support, the bulk of Pharmacy Staff and Administrative Areas are to be carpet and not Rubber flooring per the VA TIL Chapter 268 Pharmacy Service (PG 18-14 July 2016). Please confirm.

VA Response: Outpatient. No carpet.

3. If this is for Outpatient Support, the storage areas for Prepackaged Medication, Controlled Substances and Secured Dispensing Area and/or Flammable Liquids are required to have Gypsum Board Ceilings versus acoustic ceiling tile per the VA TIL Chapter 268 Pharmacy Service (PG 18-14 July 2016). Please confirm.

VA Response: All design needs to meet with the most current version of the VA TIL. If it calls for it, it will need to be corrected.

4. If this is for Outpatient Support, the storage areas for medical supplies are required to have Vinyl Tile versus Rubber Flooring per the VA TIL Chapter 268 Pharmacy Service (PG 18-14 July 2016). Please confirm.

VA Response: All design needs to meet with the most current version of the VA TIL. Flooring will need to match requirements.

5. If this is for Outpatient Support, the Refrigeration / Freezer Area are required to have Gypsum Board Ceilings versus acoustic ceiling tile per the VA TIL Chapter 268 Pharmacy Service (PG 18-14 July 2016). Please confirm.

VA Response: All design needs to meet with the most current version of the VA TIL.

6. Entry gypsum board wall that separates the Break Room from the Pharmacy is cut lower than the ACT. If the existing ceiling height is approx. 9’-0”, should the new ceiling be installed at 8’-10” to help cover the imperfections of the wall? If so, will an approximate 2” deviation be OK even though the 18-12 Pharmacy Service Design Guide states 9’-0”. Please confirm.

VA Response: No, the wall will need to be extended to meet the design guide requirements of 9’. All design needs to meet with the most current version of the VA TIL.

7. Can the VA provide any/all “as-builts” of the space for electrical/plumbing/architectural coordination? Specifically, the locations of the electrical room serving the area and spare capacities in the panels serving this area?

VA Response: See attached limited available drawings for the space, the provided files are to be used for reference purposes only, it will be the AE contractor’s responsibility to confirm validity of the information, the VA will not be responsible for any misleading information contained on them.

8. The current restroom does not appear to be ADA compliant based on the plumbing fixture layout and clear floor space required. Even with removing the wall that supports the communication room/components, this still does not help with the required ADA layout. Does this room need to be ADA compliant, or will this be grandfathered in by the VA as a non-compliant ADA restroom?

VA Response: The restroom included within the project is an employee restroom and it is currently non-ADA, the condition can remain, the purpose of the task is to relocate the access point to it.

36C24825R0169 - DESIGN-BUILD (DB) CONSTRUCTION: Project 675-26-100 - Refresh Lake Baldwin Pharmacy Finishes

9. Do any millwork (base and upper cabinetry and countertops) need to be replaced as part of the scope?

VA Response: No, all existing to be removed by contractor, VA will replace on a separate contract.

10. Will the VA be responsible for moving furniture and equipment based on the contractor’s phasing plan?

VA Response: Yes, the VA will be responsible for moving furniture and equipment, it will be the contractor’s responsibility to coordinate with vendor and service to ensure it all gets completed without affecting the project timeline.

11. Based on recent projects, does the VA have submittal information to help match the requested LED lighting, Acoustical Ceiling Tile and Rubber Flooring/4” rubber base?

VA Response: To be provided during the design phase. Typical hallway ceiling tile is Armstrong 1935.

12. Even though this is a refresh project of materials to an existing space, it was noticed that some of the egress widths and proper clear floor areas at doors would impede ADA accessibility. Is this a concern for the VA would like this design-build team to remedy as part of this project?

VA Response: No.

13. Scope of work lists new ceilings. Assuming all ceiling mounted devices are to be remounted as-is into new ceiling (i.e.

WAP’s, Fire alarm devices, Sprinkler heads, Diffusers, speakers…etc.)?

VA Response: Yes, all devices are to be remounted. WAP’s will be mounted as is, fire alarm devices cover plates are to be replaced with new, sprinkler heads covers are to be replaced to show new finish, all diffusers supply, and return are to be replaced, speakers are to be remounted as is.

14. It appears NO HVAC scope is included in this contract, please confirm. If not, will a preliminary Test and Balance of the existing system be required?

VA Response: No HVAC work in the scope other than replacing the diffusers and air supply vents.

15. Outside of scope and components listed to be replaced/renovated, please confirm the space will not require a full VA TIL compliance study and scope of work?

16. Please confirm no Compounding or USP compliant cleanrooms will be affected by this scope of work?

17. Are all design deliverable phases 25%, 50%, 75% and 100% required or can these be condensed to help with the design/VA review schedule?

VA Response: No, we need them all as per contract requirements.

18. Can you confirm that the intent is that the door used to access the existing data room will remain in place and be used as the door to enter the re-configured restroom?

VA Response: Correct, all interior doors are to be replaced with new ones.

19. Is the intent to provide new receptacles and cover plates for electrical devices in the pharmacy or leave as-is?

VA Response: All finishes are to be replaced with new ones.

36C24825R0169 - DESIGN-BUILD (DB) CONSTRUCTION: Project 675-26-100 - Refresh Lake Baldwin Pharmacy Finishes

20. Will this contractor be responsible for providing new signage in the pharmacy or will re-use existing signage?

VA Response: Contractor to remove existing signage so that refinishing work can be completed properly, and replace the signage with new ones.

21. Will any new wall protection be required in this space or will the existing protection remain in place?

VA Response: Wall protection where available will need to be replaced for new one.

22. Will new toilet accessories be required in this space or will the existing ones remain in place?

VA Response: No items to be reused, all will be replaced and upgraded to new.

23. Will the contractor be responsible to re-skim all walls to create a like-new finish throughout the pharmacy prior to painting?

VA Response: Yes, all walls to be re finish to a level 4.

24. Can the VA provide parameters with regards to space available to assist with development of the phasing plan?

VA Response: Construction phasing plan will be discussed further once project has been awarded under the design phase.

25. Please provide details regarding the construction phases as needed to ensure that the Pharmacy can remain operational during construction. Please provide diagrams showing phases by physical spaces, by sequence, by time period for each phase, and any alternate entry and exit plans required for staff workflow, access to pharmaceuticals, and ability to receive and issue pharmaceuticals. Please clarify which rooms or areas must remain open and function in each phase.

VA Response: Construction phasing plan will be discussed further once project has been awarded under the design phase.

26. Please confirm whether VA furnished Pharmacy escorts are required for all work or only for work in specified controlled areas. Please diagrammatically illustrate any escort required spaces in each phase.

VA Response: Yes.

27. Please provide the hours of the work day that the VA will furnish escorts.

VA Response: All work will be completed M-F 0700-1630, any demolition or noisy work will be worked after hours when necessary to minimize patient care impact.

28. Please define any specific times of the work day when no contractor work can occur due to Pharmacy operations.

VA Response: Patient lobby area from 1000 until 1400.

29. Please define the ICRA level required for each phase of construction.

VA Response: PCRA requirements will be discussed further during the design phase of the project.

30. Please confirm whether the modification or altering of any compounding or drug-handling areas is included in this project.

31. Please clarify whether hard-wall containment is required or if temporary wall systems are acceptable.

VA Response: Hard plastic wall required.

36C24825R0169 - DESIGN-BUILD (DB) CONSTRUCTION: Project 675-26-100 - Refresh Lake Baldwin Pharmacy Finishes

32. Please provide the manufacturer and model of existing ceiling grid and tile system used in Building 500 to be matched by contractor.

VA Response: Ceiling tiles need to match requirements on the TIL for the Pharmacy space depending on the space within the pharmacy.

33. Please confirm if any Pharmacy rooms require clean room rated ceiling tiles. If so, please diagrammatically illustrate space.

VA Response: No clean rooms.

34. Please confirm whether diffusers, grilles, sprinkler heads, or other ceiling-mounted devices are to be replaced or reused.

VA Response: Replaced.

35. Please identify any special coatings, such as scrubbable, epoxy, or antimicrobial paint, required and locations if required.

VA Response: All finishes to match requirements on the TIL for the Pharmacy space depending on the space within the pharmacy.

36. Please provide detailed description of the full scope for the waiting room restroom renovations, including all fixtures and finishes

VA Response: Full renovation, nothing to be reused, all replaced with new.

37. Please confirm whether the restroom exhaust system must be upgraded.

VA Response: Yes, they will need to replace.

38. Will any hazardous materials abatement be required in any of the spaces within the limits of construction? Please provide copy of most recent VA hazmat survey for the pharmacy spaces.

VA Response: See attached. Any and all suspicions materials found during the construction will need to be tested and if presence of Haz materials is present it will need to be abated by contractor.

39. Please identify any ventilation or plumbing changes that will be required as part of this project scope.

VA Response: No ventilation changes needed except diffusers changes. Plumbing changes are not needed other than the needed to install new fixtures.

40. Will HVAC upgrades for systems serving the pharmacy be required, or will the contractor reuse existing systems?

VA Response: No system upgrades required.

41. Please confirm whether specific Pharmacy pressure relationships are required.

VA Response: None.

42. Please identify any known HVAC issues that must be addressed within the scope of this project.

36C24825R0169 - DESIGN-BUILD (DB) CONSTRUCTION: Project 675-26-100 - Refresh Lake Baldwin Pharmacy Finishes

43. Please confirm contractor is to relocate or replace any fire alarm devices due to ceiling work within the scope of this project.

VA Response: Yes, replacement of devices covers required.

44. Please confirm the allowable work hours for this project.

VA Response: M-F 0700-1630.

45. Please identify any contractor generated noise restrictions that apply to work in the Pharmacy area.

VA Response: Patient window dispatched area from 1000 – 1400. Any areas involving patient care will need to be revised and adjusted accordingly.

46. Please confirm the required design submission stages are, 65%, 95%, and 100% drawings.

VA Response: Please reference solicitation requirements.

47. Please provide all as-built drawings for the Pharmacy limits of work.

VA Response: See attached. Limited available drawings for the space, the provided files are to be used for reference purposes only, it will be the AE contractor’s responsibility to confirm validity of the information, the VA will not be responsible for any misleading information contained in them.

48. Will there be any owner-furnished (GFP) and contractor-installed materials or equipment within the scope of this project? If so, please provide the data sheets associated with dimensional and utility requirements

VA Response: EMS items such as toilet paper dispensers, towel paper dispensers, wall hand sanitizers, soap dispensers.

49. Please clarify the extent of “complying with TIL requirements for Pharmacy spaces.” Does the TIL reference only apply for material finishes defined as within the scope of this project within the RFP documents or is it the VA’s intent for this project to fully renovate the Pharmacy to comply with every requirement in the TIL for Pharmacy spaces.

VA Response: Material finishes defined as within the scope of this project.

50. Please identify any scope for voice of data outlets or cabling.

51. Please confirm the fire alarm scope is limited to strobes for new restrooms.

VA Response: Any and all devices related to fire systems existing will need to have the faceplates or end fixture replaced to reflect new finishes..

52. Please confirm the plumbing scope is limited to new and renovated restrooms.

53. Will the you be providing an updated, Phase 2, SF1442 for bid submission?

VA Response: See Amendment 2.

36C24825R0169 - DESIGN-BUILD (DB) CONSTRUCTION: Project 675-26-100 - Refresh Lake Baldwin Pharmacy Finishes

54. Can you provide As-Built drawings of the Pharmacy, to include Mechanical, Electrical, Plumbing, and Reflected Ceiling?

VA Response: See attached. Limited available drawings for the space, the provided files are to be used for reference purposes only, it will be the AE contractor’s responsibility to confirm validity of the information, the VA will not be responsible for any misleading information contained in them.

55. Does the facility have a "Standards and Finishes" library that can be provided for pricing purposes?

VA Response: No

56. Who will be responsible for moving various types of furniture throughout the patient waiting area, offices, & bulk storage area?

VA Response: The VA.

57. Are we to include pricing upgrading the casework? Not stated in SOW.

58. Are we to include pricing replacement of light switches, wall mount receptacles, and cover plates? Not stated in SOW.

VA Response: All finishes plates, covers to be replaced with new ones.

59. Are we to include replacement of emergency exit signs, and various fire alarm devices? Not stated in SOW.

VA Response: Yes, all signage to be replaced with new units.

60. Who is the Fire Alarm contractor for this part of the building? We will need to coordinate with them during construction activities for putting system in test, then back online at completion of phases.

VA Response: FMS will be the POC to coordinate all fire alarm systems related work.

61. The SOW states "The contractor shall replace all lighting with new LED light fixtures to match the fixtures used in Building 500." As there are various types, sizes, etc. in bldg. 500, can you provide more specific information? Example model number, size (2x2)? Voltage? Light controllers?

VA Response: Depending on proposed design approach to lighting it could vary, specic information on commonly used fixtures can be provided during the design phase.

62. "The SOW states ""The contractor shall repaint the interior walls with a color scheme to match that of the adjacent Building 500.""

1.Please confirm this scope does not include painting of door frames or refinishing of doors or any drywall ceilings?

VA Response: Yes, all door frames are to be refinished, and doors to be replaced, and if any drywall ceiling also will be refinished, project to refinish the complete space.

2. Please confirm the level of wall repair, i.e. nail or screw holes for wall hangings? Other known repairs?

VA Response: All wall finishes to be at level 4. Removal of all nails, screw holes, wall hangings.

3. Please confirm that the VA will remove and reinstall any wall hangings (pictures, plaques, etc)?

VA Response: Yes.

4. Please confirm that the contractor will remove and reinstall any room signage on walls?

VA Response: Yes.

5. Please clarify this scope requires a prime coat and (2) finish coats?"

VA Response: All wall finishes to be at level 4.

36C24825R0169 - DESIGN-BUILD (DB) CONSTRUCTION: Project 675-26-100 - Refresh Lake Baldwin Pharmacy Finishes

63. "The SOW states "The contractor shall fully renovate the Pharmacy waiting room bathroom and shall enclose the

Pharmacy Employee bathroom and provide a new access door to the main waiting area with all required hardware."

1. Does this include new plumbing fixtures for both bathrooms?

VA Response: Yes

2. It appears the only way to convert the employee bathroom into a public bathroom would be to eliminate either the Telephone closet or Janitors closet. Is this correct or provide further information? If correct, please let us know which can be eliminated?"

VA Response: TR closet will be eliminated.

64. Is the contractor allowed to re-use existing HVAC ceiling diffusers and registers? Not stated in SOW.

VA Response: No, all to be replaced with new.

65. Please confirm the normal work hours for the Pharmacy personnel VA Response: M-F 0700-1630.

66. Please confirm if we are to include new cove base along with flooring replacement.

67. Will the contractor provide hazardous materials testing especially for asbestos that may be encountered during the removal of existing floor finishes?

VA Response: Yes.

68. Will the Pharmacy remain open during construction? If so, what minimum number of phases will the pharmacy be able to accommodate? For example: Will the pharmacy vacate one half of each room area at a time to allow construction in a maximum of two phases?

VA Response: Yes, it will be open. Phase plan to be discussed with furniture vendor and will be shared with contractor during the design phase.

69. Will construction be restricted to hours and days outside of the Pharmacy open hours and days?

VA Response: Yes, M-F 0700-1630.

70. At Room 119, will the VA remove all data and power items from existing adjacent areas to be incorporated into the modified staff toilet room prior to start of construction? (0323 – 0333)

VA Response: Yes.

71. Will new Data Room be located elsewhere as part of this project to replace Room 119?

VA Response: No.

Does the VA exclude changes to any other doors, door frames or door hardware? (Scope calls for demolishing one door and adding one door to modify access to the employee toilet room.) VA Response: all interior doors to be replaced with new.

72. View window at door from back to lobby appears to be non-compliant due to view height; is changing this door excluded?

VA Response: Door to be replaced.

36C24825R0169 - DESIGN-BUILD (DB) CONSTRUCTION: Project 675-26-100 - Refresh Lake Baldwin Pharmacy Finishes

73. Some partitions stop at the underside of existing suspended ceilings; will this condition be permitted to remain where it exists? 0250, 0253, 0307

VA Response: All walls need to meet the design guide height of 9ft.

74. Will potential code required rated wall separation upgrades be excluded from this project? For example, Room 115 “Procurement Storage” (0299, 0307) appears to be a storage room but without rated walls, doors, or opening protectives.

VA Response: Yes, we are only doing finish work. Door to be replaced.

75. Will entrance vestibule storefront and glass be modified in any way? 0230

VA Response: No

76. Will the VA handle temporary staging, move-out, move-in, disposal, storage and scheduling of contents, computers, printers, monitors (including wall-mounted), decorations, floor mats, fixtures, furnishings and equipment; whether existing or new?

VA Response: VA will be responsible.

77. Will the use or occupancy of any existing space change from current use? Will any new uses be added? Note that no conference room / space was observed within the suite; will any conference use be excluded?

VA Response: No.

78. Will new systems furniture be required and will new power and data be required, including any in-floor power and data for floating/island/peninsula configurations? Will systems furniture and equipment layout remain unchanged, including the layout and quantity of workstations?

VA Response: Yes, this will be handled by the vendor and coordinated with contractor during renovation process for ease of access.

79. Will it be acceptable for data drops to remain similar to existing as noted dropping down from above? 0241, 0255, 0269

VA Response: Yes it will be acceptable, the VA will have a separate contract for furniture some of this may be impacted. It will be your responsibility to work coordination with our vendor while they replace or relocate if necessary.

80. Will remedial accessibility upgrades be excluded from the project for existing non-compliant fixtures and spaces other than at the location of the door demo and the new door for the staff toilet room? Accessibility noncompliant elements and associated clearances are observed within the project area including:

a. Pull side maneuvering clearance at door from back area to lobby 0253, 0234,

b. drinking fountain 0233,

c. break room sink 0246,

d. toilet 0247,

e. sink faucets 0247

f. Fire Extinguisher Cabinet access 0293

VA Response: This project will only address finishes renovations for the service as listed on SOW.

36C24825R0169 - DESIGN-BUILD (DB) CONSTRUCTION: Project 675-26-100 - Refresh Lake Baldwin Pharmacy Finishes

81. Accessible maneuvering clearances are not achievable inside of the proposed new door location for enlarging the staff toilet room; the project may require addition reconfiguration of partition walls impacting the drinking fountain alcove;

will the VA include re-location of the existing drinking fountain to another accessible location within the waiting area even if waiting room capacity is reduced?

VA Response: We can evaluate alternative options during the design phase and involve the service to provide feedback on their flexibility to possible relocations. With that being said this project is to re-do finishes within the whole pharmacy not to perform any major relocations of items.

82. Will all countertops, floor cabinets and wall cabinets be replaced in same configuration? 0246

VA Response: VA will take care of this on a separate contract, coordination will be needed between construction contractor and furniture contractor.

83. Are HVAC upgrades excluded?

VA Response: Yes

84. Are Data infrastructure upgrades excluded?

85. Are Electrical upgrades excluded?

86. Are FA and FP upgrades excluded?

87. Are security upgrades excluded?

88. Will existing transaction windows and associated pass-through elements remain unchanged? 0227, 0242, 0251

89. Will the VA exclude modifications to any exterior wall, window or door?

VA Response: All interior doors need to be replaced.

90. Will the VA require window blinds or other window treatments for any interior or exterior windows?